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Home My WebLink About20222587.tiffPASS -AROUND TITLE: BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW Software for TMA Executive Dashboard DEPARTMENT: Information Technology DATE: 8/30/22 PERSON REQUESTING: Ryan Rose." -g7" Brief description of the problem/issue: The Facilities Department uses TMA Software to manage work orders. The proposed additional software will give the department the ability to create dashboards and other administrative functions, that will better enable them to monitor work. The product is approved by Toby Taylor and the County Attorney's office has reviewed the associated terms and conditions. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve the extended functionality Schedule a work session to discuss Recommendation: The Department of Information Technology recommends that the BOCC approve this purchase Schedule Recommendation Work Session Perry L. Buck Mike Freeman, Pro-Tem Scott K. James, Chair Steve Moreno Lori Saine Other/Comments: Out otbta 6! ()-AZIA2-6, &-r) ealSe-r14 Oa- q/ia/ate pq/12/22 2022-2587 mi. TMASYSTEMS Weld County Submitted for consideration to: Toby Taylor Director of Building and Grounds Maintenance Weld County 1105 H Street Greeley, CO 80632 (970) 304-6531 ttaylor@co.weld.co.us Proposal for Executive Dashboard Module Proposal Number MH-44651-161-OP Proposal Valid Through: April 30, 2022 Submitted By: Mike Holmes Senior Account Executive TMA Systems 1876 Utica Square, Third Floor Tulsa, Oklahoma 74114 (918) 858-6680 - office (918) 858-6655 - fax mike.holmes@tmasystems.com .2,002,2-025,7 TMASYSTEMS Submitted to: Date March 31, 2022 Toby Taylor Valid Until April 30, 2022 Director of Building and Grounds Maintenance Quote Number MH-44651-161-OP Weld County Client Number 161 1105 H Street Greeley, CO 80632 (970)304-6531 ttaylor@co.weld.co.us WebTMA ON -PREMISE SOFTWARE SOLUTION TMA Systems 1876 Utica Square, Third Floor Tulsa, Oklahoma 74114 800.862.1130 918.858.6655 fax Item Description Quantity US Dollars Additional Modules • Executive Dashboard Executive Dashboard Module 4,495.00 Subtotal - WebTMA On -Premise Software 4,495.00 PROFESSIONAL SERVICES Item • Remote Consulting Services • Adjustment Description Quantity US Dollars Services maybe inclusive of Implementation, Consulting, Project 1 $ 4,950.00 Management, Training, and Documentation. Statement of Work will be finalized upon review with client. One -Time Credit on Services (450.00) Subtotal - Professional Services 4,500.00 SUPPORT SERVICES Item • TMA Gold Support Description Annual Support Plan - 7 am to 5 pm CST/CDT - Mon thru Fri Quantity 1 $ US Dollars 899.00 Annual Subtotal - Support 899.00 ADJUSTMENTS Item • Software Discount Description One -Time Discount on Software Quantity 1 $ US Dollars (449.50) Less Adjustments (449.50) TOTAL - Software, Professional Services, and Support 9,444.50 TERMS AND CONDITIONS • Software is subject to TMA Systems, LLC License Agreement for the following location(s): Weld County, 1105 H Street, Greeley, CO 80632 • Interface upgrades and compatibility are subject to continued support of associated vendors. • Travel, shipping and handling expenses not included. • Payment is due net 30 days after receipt of software. • Past due invoices will be charged 1% per month. • These prices do not include applicable sales tax. • Third party software not included. • Software is compatible with systems meeting the requirements outlined on the Systems Requirement attachment. • Additional fees may apply for using client contracts versus TMA Systems' standard agreements. TMA Systems, LLC Weld County weif. 7444. Mike Holmes Senior Account Executive (918) 858-6680 - office (918)858 -6655 -fax mike.holmes@tmasystems.com Title Date Weld County Board of Commissioners SEP 1 2 2022 tea- a��7 Contract Form New Contract Request Entity Information Entity Name" TMA SYSTEMS LLC Entity ID" O000©7557 Contract Name" TMA SYSTEMS EXECUTIVE DASHBOARD PURCHASE Contract Status CTR REVIEW ❑ New Entity? Contract ID 6269 Contract Lead" JMUNDT Contract Lead Email jmundtTco.weld.co.us Contract Description * SOFTWARE TO SUPPORT NEW FUNCTIONALITY FOR FACILITIES IN TMA Contract Description 2 Contract Type" AGREEMENT Amount" 59,444.50 Renewable * NO Automatic Renewal Grant IGA Department INFORMATION TECHNOLOGY-GIS Department Email CM- InformationTechnologvGIS Q weldgov.com Department Head Email CM- informationTechnologyGIS- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RNEY:OWELDG OV.COM Requested BOCC Agenda Date 09;0712022 Parent Contract ID Requires Board Approval YES Department Project # Due Date 09:03.2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a NSA enter MSA Contract ID Note. the Previous Contract Number and Master Services Agreement Number should he left blank if those contracts are not in On Rase Contract Dates Effective Date Review Date* 07/24 2023 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Contact Type Contact Email Expiration Date. 08'24:2023 Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date CONSENT 09 07;'2022 Approval Process Department Head RYAN ROSE DH Approved Date 09,='07;2O22 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 09'12 2022 Originator JMUNDT Finance Approver CONSENT Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 09; 07,2022 09 07;2022 Tyler Ref # AC 091222 Hello