Loading...
HomeMy WebLinkAbout20221865.tiffRESOLUTION RE: APPROVE 2020 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) AWARD AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 2020 State Criminal Alien Assistance Program (SCAAP) Award to the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, from the U.S. Department of Justice, with further terms and conditions being as stated in said award, and WHEREAS, after review, the Board deems it advisable to approve and accept said award, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2020 State Criminal Alien Assistance Program (SCAAP) Award to the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, from the U.S. Department of Justice, be, and hereby is, approved and accepted. BE IT FURTHER RESOLVED by the Board that Chris D'Ovidio, Weld County Controller, be, and hereby is, authorized to electronically submit said award. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 29th day of June, A.D., 2022. BOARD OF COUNTY COMMISSIONERS WELC)ICOUNTY, COLORADO ATTEST: dith4) ;vi Weld County Clerk to the Board • 100A Os, (—le-- Deputy Clerk to the Board APP +VED AS T County At ='ney Date of signature: 'lb Z) 2-a - Sc K. James, Chair Mi ___=-man, Pro-Te Lori Saine CC: So(SK),Arrt-P/CD) $/►5122 2022-1865 SO0043 Confvac* 1W00L!1 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Authorization to Accept Payment of SCAAP FY2020 awarded funds DEPARTMENT: Sheriff's Office DATE: 6/21/2022 PERSON REQUESTING: Sonja Kohlgraf, WCSO Budget Manager Brief description of the problem/issue: Attached is the FY2020 State Criminal Alien Assistance Program (SCAAP) email documentation showing that the WCSO has been awarded $215,422 under grant number Grant 13279504, 15PBJA-20-RR-00110-SCAA. The Sheriffs Office has utilized SCAAP funding in prior years to offset the jail medical services expense. Only an employee (authorized representative or authorized point of contact) of the jurisdiction may accept the SCAAP funds for an eligible purpose. Use of funds must be selected, certifying that WCSO understands the guidelines and requirements. The approval is done by checking a box and clicking Accept. No signature is required. The Sheriff's Office, with the approval of the BOCC, submitted the SCAAP application in February 2021. The ACH transfer will be tracked and deposited into 1000-24410-4320-200; Inmate Services, Federal Grants. Controller Chris D'Ovidio is the JustGrants Administrator and can submit the award acceptance electronically. What options exist for the Board? (include consequences, impacts, costs, etc. of options): 1) Authorize the WC Controller to electronically accept the award payment in the amount of $215,422 for the Weld County Sheriff's Office.. 2) Schedule a Work Session 3) Deny the Acceptance of Payment for the above -mentioned award and forfeit the $215,422 Recommendation: Authorize the Controller, Chris D'Ovidio to accept the drawdown of the grant award for WCSO. Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Approve Recommendation WItrAcatis a :, a Schedule Work Session Other/Comments: 2022-1865 So 0043 Karla Ford From: Sent: To: Cc: Subject: Attachments: Approve Mike Freeman Wednesday, June 22, 2O22 1:24 PM Karla Ford Steve Moreno; Scott James Re: Please Reply- SO PA Request for 2O22 SCAAP Grant Award Acceptance imageOO3 jpg; imageOO1 jpg; imageOO2.png; Funded Award $215,422 6-15-2O22.pdf; PA Rqst for 2020 SCAAP grant award acceptance.doc Sent from my iPhone On Jun 22, 2O22, at 1:13 PM, Karla Ford <kford@weldgov.com>wrote: Please advise if you approve recommendation. Thank you. Karla Ford :. Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 O Street, P.Q. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford a(3.weidgov.com :: www.weidgov.com :: **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sonja Kohigraf <skohlgraf@weldgov.com> Sent: Tuesday, June 21, 2O22 3:O5 PM To: Karla Ford <kford@weldgov.com> Cc: Chris D'Ovidio <cdovidio@weldgov.com>; Cheryl Pattelli <cpattelli@weldgov.com> Subject: PA Request for 2O22 SCAAP Grant Award Acceptance Hello Karla, Please find the PA request for the 2020 SCAAP grant award and the certification documents attached. Chris — as discussed, once the BOCC approves, could you please certify so that the funds will be transferred in? Thank you, Sonja Kohigraf, MBA Budget Manager Weld County Sheriff's Office Ph: 970-400-2872 1 Karla Ford From: Sent: To: Cc: Subject: Attachments: Approve - thanks. ** Sent from my iPhone ** Scott James Wednesday, June 22, 2022 1:53 PM Karla Ford Mike Freeman; Steve Moreno Re: Please Reply- SO PA Request for 2022 SCAAP Grant Award Acceptance image003 jpg; image001.jpg; 1mage002.png; Funded Award $215,422 6-15-2022.pdf; PA Rqst for 2020 SCAAP grant award acceptance.doc Scott K. James Weld County Commissioner, District 2 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 97O.336.72O4 (Office) 97O.381.7496 (Cell) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. On Jun 22, 2O22, at 1:13 PM, Karla Ford <kford@weldgov.com>wrote: Please advise if you approve recommendation. Thank you. Karla Ford y( Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordaweldgov.com :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 Karla Ford From: Sent: To: Cc: Subject: Attachments: Approve Sent from my iPhone Steve Moreno Wednesday, June 22, 2022 2:06 PM Karla Ford Mike Freeman; Scott James Re: Please Reply- SO PA Request for 2022 SCAAP Grant Award Acceptance image003.jpg; image001 jpg; image002.png; Funded Award $215,422 6-15-2022.pdf; PA Rqst for 2020 SCAAP grant award acceptance.doc On Jun 22, 2022, at 1:13 PM, Karla Ford <kford@weldgov.com>wrote: Please advise if you approve recommendation. Thank you. Karla Ford �. Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford a weldgov.com :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sonja Kohlgraf <skohlgraf@weldgov.com> Sent: Tuesday, June 21, 2022 3:05 PM To: Karla Ford <kford@weldgov.com> Cc: Chris D'Ovidio <cdovidio@weldgov.com>; Cheryl Pattelli <cpattelli@weldgov.com> Subject: PA Request for 2022 SCAAP Grant Award Acceptance Hello Karla, Please find the PA request for the 2020 SCAAP grant award and the certification documents attached. Chris — as discussed, once the BOCC approves, could you please certify so that the funds will be transferred in? Thank you, Sonja Kohlgraf, MBA Budget Manager Weld County Sheriff's Office Ph: 970-400-2872 1 6/21/22, 2:06 PM Funded Award N.- Award Letter June 15, 2022 Dear BARBARA CONNOLLY, On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you that the Office of Justice Programs (OJP) has approved the application submitted by WELD, COUNTY OF for a Payment Award (non -grant) under the funding opportunity entitled 2020 BJA FY 2020 State Criminal Alien Assistance Program Program Requirements and Application Instructions. The approved payment amount is $215,422. Review the award instrument below carefully and familiarize yourself with all requirements before accepting your payment award. The award instrument includes the payment award offer and award acceptance. In connection with this payment award, references to the term "award" should be understood as this payment award. To accept the award, the Authorized Representative(s) must accept all parts of the award offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date. Congratulations on your payment award. Maureen Henneberg Deputy Assistant Attorney General �- Award Information This award is offered subject to the conditions or limitations set forth in the award instrument. &Recipient Information Recipient Name WELD, COUNTY OF https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW"/!TABTH READ2?pyActivity=PrintWork&Prompt=fats... 1/6 6/21/22, 2:06 PM Funded Award UEI MKKXT9U9MTV5 Street 1 1150O ST City GREELEY Zip/Postal Code 80631 County/Parish Award Details Payment Award Date 6/15/22 Award Number 15 P BJ A -20-R R -00110-S CAA Payment Award Amount $215,422.00 Street 2 State/U.S. Territory Colorado Country United States Province Award Type Initial Supplement Number 00 Funding Instrument Type Reimbursement Assistance Listing Number Assistance Listings Program Title 16.606 Statutory Authority The FY 2020 program is authorized by 8 U.S.C. § 1231(i) and Consolidated Appropriations Act, 2020, Pub. L. No. 116-93, 133 Stat 2317, 240. See also 28 U.S.C. § 530C(a). I have read and understand the information presented in this section of the award instrument. https://justgrants. usdoj.gov/prweb/PRAuth/app/JG ITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW`/ITABTH READ2?pyActivity=PrintWork&Prompt=fall... 2/6 6/21/22, 2:06 PM Funded Award Award Conditions This award is offered subject to the conditions or limitations set forth in the award instrument. In accepting this award, the recipient declares and certifies, among other things, that any payment made will be used only for "correctional purposes", as required by 8 U.S.C. § 1231(i) (6). in2 In accepting this award, the recipient declares and certifies, among other things, that it has current information in the System for Award Management, as indicated in 2 C.F.R. Part 25. I have read and understand the information presented in this section of the award instrument. SCAAP Certifications SCAAP Applicant Government and Submitting Government Official On behalf of myself and the applicant government, and in support of this application to the FY 2020 program, I certify to OJP, under penalty of perjury, that the information on the applicant government and the submitting government official entered above as part of this online application to the FY 2020 program is true and correct to the best of my knowledge and belief, based upon diligent inquiry and review, and is provided in accordance with the requirements, definitions, and instructions set out in the OJP document entitled State Criminal Alien Assistance Program: FY 2020 Program Requirements and Application Instructions. I further certify that I have the legal authority to make this certification to OJP, including from the chief executive of the applicant government. I understand and acknowledge that OJP will rely upon this and all other certifications in this online application as material representations in any decision to make a SCAAP payment to the applicant government in response to this application. I understand and acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant "State" or "unit of local government" to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and §§ 3801- 3812). I also understand and acknowledge that payments under OJP programs such as SCAAP, including https://justgrants. usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW"/ITABTH READ2?pyActivity=PrintWork&Prompt=fall... 3/6 6/21/22, 2:06 PM Funded Award certifications provided in connections with such payments, are subject to review by USDOJ, including by OJP and the USDOJ Office of the Inspector General. SCAAP Information on "Eligible Inmates" On behalf of myself and the applicant government, and in support of this application to the FY 2020 program, I certify to OJP, under penalty of perjury, that the information on "eligible inmates" entered or uploaded as part of this online application to the FY 2020 program-- (1) was determined and is reported here using due diligence, and in accordance with the requirements, definitions, and instructions set out in the OW document entitled State Criminal Alien Assistance Program: FY 2020 Program Requirements and Application Instructions, and (2) is true and correct to the best of my knowledge and belief, based upon diligent inquiry and review. I further certify that I have the legal authority to make this certification to OJP, including from the chief executive of the applicant government. I understand and acknowledge that OJP will rely upon this certification as a material representation in making any SCAAP payment under the FY 2020 program, and that this certification is subject to review by USDOJ. I also understand that, if this certification is false or otherwise inaccurate or misleading (including because of omission of a material fact), both I and the applicant government may be subject to criminal prosecution, civil penalties, and/or administrative remedies, including as described in the certification in this online application as to the "Applicant Government and Submitting Government Official." SCAAP Information on "Correctional Officers" and "Facilities" On behalf of myself and the applicant government, and in support of this application to the FY 2020 program, I certify to OJP, under penalty of perjury, that the information on "correctional officers" and "correctional facilities" entered or uploaded as part of this online application to the FY 2020 program-- (1) was determined and is reported here using due diligence, and in accordance with the requirements, definitions, and instructions set out in the OJP document entitled State Criminal Alien Assistance Program: FY 2020 Program Requirements and Application Instructions, and (2) is true and correct to the best of my knowledge and belief, based upon diligent inquiry and review. I further certify that I have the legal authority to make this certification to OJP, including from the chief executive of the applicant government. I understand and acknowledge that OJP will rely upon this certification as a material representation in making any SCAAP payment under the FY 2020 program, and that this certification is subject to review by USDOJ. I also understand that, if this certification is false or otherwise inaccurate or misleading (including because of omission of a material fact), both I and the applicant government may be subject to criminal prosecution, civil penalties, and/or administrative remedies, including as described in the certification in this online application as to the "Applicant Government and Submitting Government Official." I have read and understand the information presented in this section of the award instrument. https://justgrants. usdoj.gov/prweb/PRAuth/app/JG ITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevVV ITABTH READ2?pyActivity=PrintWork&Prompt=fats... 4/6 6/21/22, 2:06 PM Funded Award SCAAP Use Of Funds In accepting this award, the recipient declares and certifies, among other things, that any payment made will be used only for "correctional purposes," as required by 8 U.S.C. § 1231(i)(6). Please select at least one of the options below to indicate that payment will be used for one of the following allowable "correctional purposes." Salaries for corrections officers Overtime costs Corrections work force recruitment and retention Construction of corrections facilities Training/education for offenders Training for corrections officers related to offender population management Consultants involved with offender population Medical and mental health services Vehicle rental/purchase for transport of offenders Prison industries Pre-release/reentry programs Technology involving offender management/inter-agency information sharing Disaster preparedness continuity of operations for corrections facility I have read and understand the information presented in this section of the award instrument. Award Acceptance Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I -- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant. B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, https://justgrants. usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6 Bxxi_IpDExTOT4XnAjzjAXmVNevW"/!TABTH READ2?pyActivity=PrintWork&Prompt=fats... 5/6 6/21/22, 2:06 PM Funded Award to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant. C. Accept this award on behalf of the applicant. D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise. Agency Approval Title of Approving Official Deputy Assistant Attorney General Name of Approving Official Maureen Henneberg Authorized Representative Entity Acceptance Title of Authorized Entity Official Controller Signed Date And Time Signed Date And Time 6/14/22 11:46 PM https://j ustgrants. usdoj.g ov/prweb/PRAuth/app/J G ITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW/!TABTH READ2?pyActivity=PrintWork&Prompt=fats... 6/6 Mariah Higgins From: Sent: To: Cc: Subject: Attachments: Sonja Kohlgraf Friday, July 8, 2022 12:57 PM CTB Chris D'Ovidio Onbase 6047: 2020 SCAAP Grant Award acceptance 2020 SCAAP.pdf; 2020 SCAAP funded award.docx Here are two files that you can add to the contract, showing that the acceptance and payment request has been submitted. Thanks, Sonja Kohlgraf, MBA Budget Manager Weld County Sheriffs Office Ph: 970-400-2872 Payment Transaction Confirmation Payment Request Sequence Number : 07-08-2022 06195659 00001 Payment Request Type : Summary Payment Method : ACH Bank Relationship : 10200007,...,375 Requested Settlement Date : 07/08/2022 Requested Date and Time : 07/08/2022:14:25 Requester Reference Number : 2020 SCAAP Total Items : 1 Total Amount Requested : $215,422.00 Total Amount Entered : $215,422.00 Recipient : WELD COUNTY OF (0886563) Federal Agency : DEPARTMENT OF JUSTICE (15040001) Cash On Hand : Subtotal :$215,422.00 Seq #1 Item # Account ID Account Status Available Balance Remittance Code Remittance Amount Amount Requested Payment Request Status 1 15PBJA20RR00 110SCAA Open $0.00 $215,422.00 Queued to be sent to ACH 07/08/2022, ASAPGov Confirmation Page: 1 JUSThrants 1115110E uR4Ni5 SYSTEM Home Active Funded Award (15P BJA -20-R R -O0110-SCAR ) EnTilyProfiie EntdyLegatName MELD, COUNTY OF) Doing eusinessAs: ( } `' Entity Users Sohmtatton Tme BJA FY 2020 State Criminal Alien Assistance Program El Entity Documents AppGcatians Program Requirements and Application Instructions Project Dee FY2020 SCARP funding 2 A...Project Period: 7/1/18 -12131122 Managing Office. OJP Monitoring DOJ Grant Manager Joseph Husled 1i1 Federal Forms ...Award Administrator Sonja Kohlgraf FAIN Case ID FAW-168685 'M' Training Resources Solicdatton Category: cur Federal Award Amount $215,422.00 Program Office. BJA UEI- MKKXT9U9MTV5 TIN 846000813 Contract Form Entity Information Entity Name* US DEPARTMENT OF JUSTICE Entity ID* @00004553 ❑ New Entity? Contract Name* Contract ID FY2020 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM 6047 (SCAAP) AWARD Contract Status CTB REVIEW Contract Lead* SKOHLGRAF RAF Contract Lead Email skohlgraf@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* REQUESTING APPROVAL TO DRAWDOWN THE AWARDED $215,422 FOR THE FY2020 SCAAP GRANT FUNDING Contract Description 2 Contract Type GRANT Amount* $215,422.00 Renewable* NO Automatic Renewal Grant IGA Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- DeptHead@weldgov.c.om County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RN EY@WELD G OV'.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract 1D Requested BOCC Agenda Date* 06/29/2022 Due Date 06/25/2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blankif those contracts are not in OnBase Effective Date Termination Notice Period Review Date* 12/31/2022 Committed Delivery Date Renewal Date Expiration Date* 12'31/2022 Contact Info Contact Name Purchasing Approver Approval Process Department Head DONNIE PATCH OH Approved Date 06/23/2022 Final Approval BOCC Approved BOCC Signed Date 8OCC Agenda. Date 06/2912022 Originator SKOHLGRAF Contact Type Contact Email Finance Approver CHERYL PATTELLI Contact Phone Z Purchasing Approved Date Finance Approved Date 06/2412022 Tyler Ref # AG 062922 Legal Counsel BRUCE BARKER Contact Phone 2 Legal Counsel Approved Date 06/24/2022 Hello