HomeMy WebLinkAbout20213040.tiffCo nha C- I PJJ- LoWWW
AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND WELD COUNTY RE -5J SCHOOL DISTRICT
This Agreement Amendment, made and entered into day ofUJ1.Q 2022 by and between the Board
of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the
"Department", and Weld County RE -5J School District, hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an Agreement for School Stability for Students in Foster Care, (the "Original
Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3040, approved on
October 27, 2021.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the
Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms
provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end on July 31, 2022.
• These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties.
The following additional changes are hereby made to the current Agreement:
1. Term
This agreement is being renewed for a second year, for the period of August 01, 2022 through July 31, 2023.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above
written.
ATTEST • _�� CI • ;,i BOARD OF COUNTY COMMISSIONERS
e/'}irk to the Board '`°1r--- WEL]p COUNTY, COLORADO
BY:
Deputy
�nSe�rlAoeyck
oln/2o/22
K. James, Chair JUN 2 0 2022
eld County RE -5J School District
110 Centennial Drive
Milliken, Colorado 80543
By: n:
Karen Trusler, Superintendent
Jun 13, 2022
Date:
(v�ao/ate
wzi-340
NI� OC�i 3
New Contract Request
Entity Information
Entity Name' Entity ID*
WELD COUNTY SCHOOL DISTRICT RE- 9 00O3325
51
Contract Name *
WELD COUNTY SCHOOL DISTRICT RE -5i (AMENDMENT 1
Contract Status
CTB REVIEW
O New Entity?
Contract ID
6007
Contract Lead
APEGG
Contract Lead Email
a.peggC&weIdgov.com ; cobbx
xlkeldgov.corn
Parent Contract ID
2021 3040
Requires Board Approval
YES
Contract Description '
CONSENT. AMENDMENT TO THE TRANSPORTATION MOIL FOR
SCHOOL STABILITY FOR CHILDREN AND YOUTH IN FOSTER
CARE, DISTRICT AND COUNTY COST SHARING. TERM: AUGUST 1, 2022 - JULY 31, 2023.
Contract Description 2
NO PA IS NEEDED - ONLY EXTENDING TERM DATES.
Contract Type*
Department
Requested ROCC Agenda Due Dale
AMENDMENT
HUMAN SERVICES
Date* fi6125i2022
06/292022
Amount
Department Email
$0.00
CM-
Will a work session with BOCC be required?*
HurtatServicesy eldgov.co
NO
Renewable*
m
NO
Does Contract require Purchasing Dept. to be i u .
Department Head it
Automatic Renewal
CM -Hu man Services -
Do ptHcad - eldgov.corn
Grant
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYA ORNEY@WELDG
OV.COM
If this is a ren.ewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name Contact Type
Purchasing
Purchasing Approver
CONSENT
Approval Process
Review Date
06.01;2023
Committed Delivery Date
Contact Email
Renewal Date
Expiration Date
07,3112023
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
06/14/2022
Department Head Finance Approver
JAMIE ULRICH CONSENT
DH Approved Date Finance Approved Date
06;`14,/2022 0614,2022
Final Approval
BOCC Approved Tyler Ref #
CONSENT
BOCC Signed Date
BOCC Agenda Date
Originator
APEGG
Legal Counsel
CONSENT
Legal Counsel Approved Date
0014.'2022
RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR SCHOOL STABILITY FOR
STUDENTS IN FOSTER CARE AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY
SCHOOL DISTRICT RE -5J
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
School Stability for Students in Foster Care between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Weld County School District RE -5J, commencing August 1, 2021, and
ending July 31, 2022, with further terms and conditions being as stated in said memorandum of
understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding for School Stability for Students
in Foster Care between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and
Weld County School District RE -5J, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of October, A.D., 2021, nunc pro tunc August 1, 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: �j f;
Steve repo, Chair
Weld County Clerk to the Board
` - Sc tt . James, Pro-Tem
BY: t'
Deputy Clerk to the Board EXCUSED
Perry L. Buck
APPRO DA
1161 ike Free
ounty Attorney
Lori Saine
Date of signature: I /03 2
CC M S D 2021-3040
►► /S/2I HR0093
Co�,�vacfi u�szBo
PIUVILEGED AND CONFIDENTIAL
DATE: October 5, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jarnie Ulrich, Director, Human Services
RE: Memorandums of Understanding for School Stability for Students
in Foster Care with Weld County School Districts
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Department's Memorandums of Understanding for School Stability for
Students in Foster Care with Weld County School Districts. Ensuring school stability and academic success
for children and youth in foster care is an important joint responsibility of child welfare agencies and school
districts. Under state and federal law students in out -of -home placements should remain in their school of origin
unless doing so is not in his or her best interest. In these cases, the Department and County School Districts
must collaborate to provide necessary transportation when students remain in their school of origin. To support
this effort, the Every Student Succeeds Act (ESSA) allows child welfare agencies the use of ESSA
transportation funds to transport eligible children and youth, within reason, to their school of origin. When this
occurs, the Department and School Districts may bill the Colorado Department of Human Services and one
another for transportation provided.
Memorandums of Understanding (MOUs) entered into with 12 Weld County School Districts, listed below,
outline how school placement decisions will be made through a Best Interest Determination (BID) process and
how transportation cost sharing between the County and School District will be reimbursed.
2
TBD
RE -2 (Eaton)
3
5283
RE -3 (Keehesburg)
4
ram
RE -4 (Windsor)
5
6
5280
5281
RE -5 (Johnstown Milliken)
RE -6 (Evans -Greeley)
7
TBD
RE -7 (Plate Valley}
8
Tea
RE -8 (Fort Lupton)
9
TBD
RE -9 (Ault -Highland)
10
TBD
RE -10 (Briggsdale)
11
'a°....
RE-II (Prairie)
12
5288
RE -12 (Pawnee)
Pass -Around Memorandum; October 5, 2021 —CMS Various Page 1
2021-3040
PRIVILEGED AND CONFIDENTIAL
I do not recommend a Work Session. I recommend approval of these Memorandums of Understanding and
authorize the Chair to Sign.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman
Scott K. James, Pro -Tern
Steve Moreno, Chair
Lori Saine_
Pass -Around Memorandum; October 5, 2021 - CMS Various Page 2
MEMORANDUM OF UNDERSTANDING
SCHOOL STABILITY FOR STUDENTS IN FOSTER CARE
BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND WELD COUNTY RE -5J SCHOOL DISTRICT
This Memorandum of Understanding made and entered into the �ay of O L' 2021, by
and between the Board of Weld County Commissioners, on behalf of the Weld County
Department of Human Services, hereinafter referred to as the "County Department" and Weld
County RE -5J School District, hereinafter referred to as the "School District".
1. BACKGROUND
Ensuring school stability and academic success for children and youth in foster care is an
important joint responsibility of child welfare agencies and school districts. Under state and
federal law, when a student in an out -of -home placement (Student) changes foster care
placement, the Student should remain in his or her school of origin unless doing so is not in his
or her best interest, in which case the Student must be immediately enrolled in a new school.
Local child welfare agencies (County Department) and local education agencies (School District)
must collaborate to provide necessary transportation when Students remain in their schools of
origin.
2. BEST INTEREST DETERMINATIONS
When an out -of -home placement results in a potential school change for the Student, the County
Department will conduct a Best Interest Determination (BID). The County Department will give
the School District at least 3 school days' notice when possible. BIDs will be conducted by the
County Department in accordance with applicable statute and regulation. The School District
will provide the input of individuals who know the Student and can speak to his/her school
experience and needs prior to or by participating in BID. The School District will have the
opportunity to offer input regarding best interest, although the ultimate determination will be
decided by the County Department.
When the Student remains in his or her school of origin, which is the presumption, the School
District and County Department will collaborate to ensure that necessary transportation is
provided.
When the County Department determines that it is not in the best interest of a Student to remain
in his or her school of origin, the School District will transfer the education records of the
Student to the new school without delay.
3. TRANSPORTATION TO REMAIN IN THE SCHOOL OF ORIGIN
Short-term transportation to allow a Student to remain in the school of origin will be arranged by
the County Department. The County Department and School District will collaborate to provide
ongoing transportation to allow the Student to remain in the school of origin. Regardless of
which party arranges, provides or funds the transportation (or any disputes pertaining thereto),
the parties shall ensure that transportation is provided when necessary for the Student to remain
in the school of origin.
4. COST SHARING FOR TRANSPORTAION TO REMAIN IN THE SCHOOL OF
ORIGIN
The provision of transportation to allow a Student to remain in his or her school of origin may
result in costs that exceed what the School District would otherwise pay to transport the student
to school if the student were not in foster care (Additional Costs).
The State Department of Human Services (State Department) will reimburse 80% of the
Additional Costs for Students to remain in their schools of origin. The County Department and
the School District will equally share the remaining 20% of Additional Costs (10% to each
party).
In the event that the School District is incurring the additional costs by providing transportation
directly, the School District will invoice the State Department for 80% of the State Department
share and invoice the County Department for 10% of the County Department's share of the
Additional Costs. Invoices for the State Department should be sent to
cdhsdcwschoolstabiIitygstate.co.us. Invoices for the County Department should be sent to
Doug Hainley at Hainlejdweldgov.com.
In the event that the County Department is incurring the Additional Costs by providing
transportation directly, paying mileage to a caregiver, or by providing another form of private
transportation, the School District will reimburse the County Department for the School
District's 10% share of the Additional Costs. Upon receiving an invoice from a transportation
vendor, the County Department will invoice Karen Trusler at karen.trusler(aiweldre5j.org at the
School District.
5. POINTS OF CONTACT
The primary point of contact for accomplishing the objectives of this MOU, including day-to-day
communications, are:
County Department
Doug Hainley
Quality Assurance Supervisor
970-400-6210
Hainleid@weldov.com
6. INFORMATION SHARING
School District
Karen Trusler
Superintendent
970-587-6059
karen.trusler(a�we ldre5 j .org
In addition to collaborating to make Best Interest Determinations and facilitate the immediate
enrollment of students in out -of -home placements through the transfer of education records, the
2
County Department and School District shall immediately disclose information that is relevant to
the health and safety of the Student or anyone else to the fullest extent allowed by applicable
law, specifically including but not limited to C.R.S. § 19-1-303(2) (allowing "school personnel"
to obtain "any information required to perform their legal duties and responsibilities" from any
agency that performs duties under Title 19 of Colorado Revised Statutes) and 20 U.S.C §
1232g(b)(1)(I) (allowing schools to disclose confidential information to "appropriate persons if
the knowledge of such information is necessary to protect the health or safety of the student or
other persons').
At a minimum, the County Department will notify School District within 3 school days when
children enrolled in the district enter or change out -of -home placements, so that the School
District can fulfill its other obligations toward students in out -of -home placements (which are
outside the scope of this agreement).
7. TERM
The term of this MOU shall be from August 1, 2021 through July 31, 2022. This MOU may be
renewed by both parties, in writing, on an annual basis.
8. SIGNATURES
COUNTY:
ATTEST
Weld
3
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
J2
Steve Moreno, Chair OCT 2 7 2021
CONTRACTOR:
Weld County RE -5J School District
110 Centennial Drive
Milliken, Colorado 80543
t Zk J1 T-art'i-
By: Karen Truster (Sep 28, 2021 11:43 MDT)
Karen Trusler, Superintendent
Date: Sep 28, 2021
New Contract Request
Entity Information
Entity Name' Entity ID * ❑ New Entity?
WELD COUNTY SCHOOL DISTRICT RE- @00003325
53
Contract Name* Contract ID Parent Contract ID
WELD COUNTY SCHOOL DISTRICT RE -5J (TRANSPORTATION 5280
MEMORANDUM OF UNDERSTANDING)
Contract Lead * RequiresBoard Approval
Contract Status APEGG YES
CTB R
Contract Lead Email Depmient Project
apegg@eldgov.com;cobbx
xlk eldgov.corr
Contract Description*
SCHOOL STABILITY FOR CHILDREN
AND YOUTH IN FOSTER CARE. SCHOOL DISTRICT AND COUNTY TRANSPORTATION COST
SHARING. TERM: AUGUST 1,
2021 THROUGH JULY 31, 2022.
Contract Descrion2
PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO
CTB: 10/7/21.
Contract Type *
Department
Requested OCC Aqenda Due Date
AGREEMENT
HUMAN SERVICES
Date* 10123;'2021
100127/2021
Amount*
Department Email
$0.00
CM-
Will a work session with C be required?*
H manServices@eldgov.co
NO
Renewable-*
m
YES
Does Contract require Purchasing Dept. to be included?
Department Head 'l
Automatic Renewal
CM-HumanServices-
DeptHeadWweldgovcom
Grant
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYA ORNEY LDG
OV,COM
If this is a ren.ewal enter previous Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
1018+2021
Final Approval
BOCC Signed Date
BOCC Agenda Date
10? 27,12021
Originator
APEGG
Review Date
06; 01 12022
Committed Delivery Date
Renewal Date *
07/312022
Expiration Date
Contact Type Contact Email Contact Phone I Contact Phone 2
Purchasing Approved Date
Finance Approver
CHRIS D'OVIDIO
Finance Approved Date
10:19f2021
Tyler Ref #
AG 102721
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
1019:2021
Hello