HomeMy WebLinkAbout20222276.tiffRESOLUTION
RE: APPROVE GROUP ACCOMMODATIONS AGREEMENT FOR 2023 10 COUNTY
BUDGET CONFERENCE AND AUTHORIZE CHAIR TO SIGN - BEAVER RUN
HOMEOWNERS ASSOCIATION, AND BEAVER RUN RESORT AND CONFERENCE
CENTER
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Group Accommodations Agreement for
the 2023 10 County Budget Conference between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, and Beaver Run Homeowners
Association, and the Beaver Run Resort and Conference Center, with further terms and
conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the a Group Accommodations Agreement for the 2023 10 County
Budget Conference between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, and Beaver Run Homeowners Association, and the
Beaver Run Resort and Conference Center, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 8th day of August, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WEJcp COUNTY, COLORADO
ATTEST: G/) , leip;,,k
Weld County Clerk to the Board
County Attorney
Date of signature: SAS /2
Sett K. James, Chair
GC;BOGGCKF)
qh/22
2022-2276
BC0056
BEAVER RUN
RESORT Ly CON I' ER t:NCn CENTER
GROUP ACCOMMODATIONS AGREEMENT
Organization: Weld County
Post As: 10 County Budget Conference
Group Contact: Karla Ford
Executive Assistant & Office
Manager
Address: 1150 O ST
Greeley, CO 80631
Phone:
Email:
(970)336-7204
kford@weldgov.com
Date: August 5, 2022
Sales Manager: Meg Caldwell
Sales Manager
Address:
Phone:
Email:
Beaver Run Resort & Conference Center
620 Village Road — PO Box 2115
Breckenridge, CO 80424
(970) 453-6000 x 8775
mcaldwell@beaverrun.com
Subject to the terms and conditions set forth herein, Beaver Run Homeowners Association and Beaver Run
Resort and Conference Center (collectively, the "Resort") is pleased to host 10 County Budget Conference
(the "Group") at the Resort property for the dates identified below. Upon execution by both the Group and
the Resort, this document shall become a legally binding contract. In the event that the Resort does not
receive this signed Agreement on or before the close of business on Monday, August 8, 2022 (the "Contract
Due Date"), the Group's reservation, all units listed below, and any reserved meeting space will be released,
and this Agreement will immediately terminate.
DAILY COMMITMENT SCHEDULE
The Resort is currently reserving, in the Group's name, the following units on the following dates and for the
following daily rates ("Rates"). All dates listed below shall constitute the reservation Block. The Resort
reserves the right to make alternate rental arrangements of equal or better accommodations if the agreed upon
unit is not available or is unsuitable for reasons beyond its control, and may cancel any reservations
containing obvious errors. Rates are Net, Non-Commissionable.
9/13/2023
9/14/2023
Tue
50
30
Wed
Total
Hotel
Studio
Total Per Day 80
50
30
80
100
60
160
Hotel
Studio
Breckenridge Studio
Colorado Suite
Summit Suite
1 Bedroom Build 1-3
1 Bedroom Build 4
2 Bedroom Suite Build 1-3
2 Bedroom Suite Build 4
$168.00;
$175.00
$179.00
$185.00
$192.00
$192.00
$192.00
$280.00
$280.00
Page 1 of 9
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Property Description:
• Hotel Room features two queen beds, sitting area, mini -refrigerator, microwave
• Studio features one queen bed, sleeper sofa, efficiency kitchen, living/dining area
• Breckenridge Studio features one queen bed, sleeper sofa, upgraded efficiency kitchen, living/dining
area, remodeled bath
• Colorado Suite features one queen bed, sleeper sofa, efficiency kitchen, living/dining area, fireplace,
private balcony
• Summit Suite features one queen bed, sleeper sofa, upgraded efficiency kitchen, living/dining area,
remodeled bath, fireplace, private balcony
• One Bedroom Suite features one queen bed, sleeper sofa, full kitchen, living/dining area, fireplace,
private balcony
• One Bedroom Suite, Building 4 features one queen bed, sleeper sofa, full kitchen, living/dining area,
fireplace, private balcony
• Two Bedroom Suite features three queen beds, sleeper sofa, two bathrooms, full kitchen,
living/dining area, fireplace, private balcony
• Two Bedroom Suite, Building 4 features two queen beds, sleeper sofa, two bathrooms, full kitchen,
living/dining area, fireplace, private balcony
The Resort's standard bedding is queen beds in all units. We do have a limited number of rooms with king
beds which can be requested when making a reservation, however, specific bedding is not guaranteed.
The Resort shall have no responsibility or liability whatsoever for any descriptions or representations made
to Group members regarding the Resort property, unless such descriptions or representations are approved
in advance by the Resort.
DATES
If at any time prior to the Contract Due Date, another organization requests a reservation for any of the same
dates during the Block, the Group will be given two (2) working days in which to sign this Agreement and
pay the Deposit (described below). If the Resort does not receive the signed Agreement and Deposit within
such 2 -day period, the Resort may release any or all units in the Block and/or may terminate this Agreement.
Rooming List / Master Pays Room & 'Tax: By Monday. August 1 1?!, 2023 the Group Contact shall
provide the Resort with a Rooming List identifying the names of all Group members, arrival/departure dates,
and types of units desired. All Group reservations must be guaranteed for their full length of stay. Early
departures and/or late arrivals will be charged the contracted Rate per night dropped. "No shows" will be
charged the contracted nightly Rate for the entire reserved Block. It is the sole responsibility of the Group
Contact to communicate this information to the Group and its members. When a rooming list is provided,
but individuals pay their own lodging and incidentals, the organization signing this contract must guarantee
payment at the contracted rate for all rooms from 30 days up to date of arrival. Any last-minute cancellations,
no shows, or early departure fees will be billed to the master account. All group rooming lists must be
created using a Beaver Run Resort Group Rooming List Template or Microsoft Excel Spreadsheet.
Individual: The individual attendee can make a reservation by calling 1-800-525-2253 and identifying
themselves as part of the 10 County Budget Conference group. The group discount will apply to all
reservations made before the cut-off date. These reservations will abide by our individual reservation
deposit/cancellation policies contained herein.
Cut Off Date: Individual Reservations or Rooming List Reservations received after Monday, August +421,
2023 will be provided on a space available basis.
Page 2 of
METHOD OF RESERVATION
CUT -OPT DATE
Individual
Rooming List Staff & VIP
Reservations/Rooming List Reservations received after Monday,
August 21, 2023 will be provided on a space available basis.
Based on occupancy levels, the Resort cannot guarantee early check in or late check out. However, in the
event accommodations are not immediately available, changing facilities and baggage storage will be
provided.
RATES
The Rates listed above in the Daily Commitment Schedule are guaranteed for the reserved Block. Pending
space availability, the Rates may be extended to Group members for up to five (5) days prior to and/or after
the reserved Block.
The Rates listed above do not include the following: Sales Tax and Resort Lodging Fee, which totals 18.45%
(subject to change).
Note:
• All preferences for guestroom location, views and specific units will be noted, but we cannot guarantee
such requests.
• Taxes and fees are subject to change without notice.
• In order to receive tax exempt status, the tax-exempt certificate and tax-exempt affidavit must be
received 30 days prior to group arrival. Individuals responsible for their own accommodations will
need to present a copy of their tax-exempt certificate upon arrival, and pay with a company check or
credit card.
• Groups and individuals exempt from sales tax remain subject to the resort fee, (5.5%) which will be
applied to lodging, food, beverage and meeting charges.
• Groups arriving on charter bus will incur a MANDATORY $10 roundtrip porterage charge per
person. Groups departing before 8:00 am or arriving after 11:00 pm will be charged an additional $4
per person for any arrival or departure outside normal hours of operation.
Notwithstanding the foregoing, the parties specifically agree that the Resort shall have no liability whatsoever
for any of the concessions set forth herein in the event that the Group does not timely pay its final bill or is
otherwise subject to Attrition Fees.
ADDITIONAL CONCESSIONS
• Complimentary parking for one vehicle per bedroom per night.
• 1/40 complimentary rooms on a cumulative basis.
• 10% discount on catered food and beverage.
• 10% discount on AV.
DEPOSITS
As set forth below, deposits for Group accommodations under this Agreement may be paid by the Group and
its individual members. Subject to the Resort's Attrition and Cancellation Policies (described below), the
Group guarantees all payments due under this Agreement, regardless of who pays the Deposit.
For all Deposit payments made under this Agreement, please make checks payable to:
Beaver Run Resort & Conference Center
P.O. Box 2115
620 Village Resort
Breckenridge CO, 80424
Attn: Meg Caldwell
Page 3 of 9
Joint Deposit: For Groups preferring Individual Lodging Reservations, but which are reserving or
otherwise using any conference facilities or catering services at the Resort, a Deposit shall be paid by the
Group and by the individual member as follows: The Group shall be responsible to pay a non-refundable
Deposit of twenty percent (20%) of the total amount for all unit(s) blocked for individual members, which
Deposit shall be due on or before the Contract Due Date. The individual member shall also pay a Deposit
as follows:
A0At the time of booking, a 25% deposit per reservation is required, year-round. Summer arrivals after
4/15 through Thanksgiving do not require full payment at 30 days. Full payment is taken at the time of
arrival.
Unit T
Price Per Unit Number of Units
Total
Hotel
$168 00;
100
$16,800.00
Studio
$175.00
60
$10,500.00
Lodging Subtotal
$27,300.00
Tax Exempt Group/ Resort Fee 5.5%
$1,501.50
Total Lodging
$28,801.50
Food & Beverage Estimate
$8,000.00
Resort Fee (5.5% ) & Service Charge (21%)
$2,120.00
Total Estimated Food & Beverage
$10,120.00
Total Estimated Program Cost
$38,921.50
Deposit Schedule
Amount
Estimated Total Lodging Amount including Resort Fee
Non -Refundable Deposit Due \Vith Contract (20% of Lodging)
Second Deposit Due 7 Days Prior To Event Dates
Final Payment of Balance Due Upon Invoice
$28,801.50
$5,760.30
$4,359.70
Unless incidental charges for individual members are approved as Master Account charges, members shall
pay all incidentals at the time of check out. All Reservation Forms prepared by the Group must be
approved by the Resort prior to printing and distribution. Any Individual Lodging Reservations made after
the Block is full or past the final Cut Off Date will be subject to space and rate availability.
ATTRITION POLICY
The Resort is relying on, and the Group agrees to provide, a minimum dollar amount of guest room revenue
that shall be equal to the Daily Revenue Guarantees set forth in the Daily Commitment Schedule. The
Group's original reservation Block outlined in the Daily Commitment Schedule may be reviewed and
adjusted by the Group, without penalty, on specific dates described below.
At any time sixty (60) days or more prior to the arrival date, the Group shall have the right to reduce the
original Daily Revenue Guarantee and corresponding daily lodging commitment by up to ten percent (10%).
The revised reservation Block established on that date shall be known as the "First Adjusted Block"
At any time between fifty-nine (59) days and thirty (30) days prior to the arrival date, the Group shall have
the right to reduce the Daily Revenue Guarantee and corresponding daily lodging commitment by up to an
additional ten percent (10%). The revised reservation Block established on that date shall be known as the
"Final Block." In the event the Group does not change the original reservation Block or First Adjusted Block
on or before thirty (30) days prior to the arrival date, the original reservation Block or First Adjusted Block,
Page 4 of 9
as applicable, shall become the "Final Block." The date on which the Final Block is determined shall be the
"Cut Off Date."
Should the actual number of units used by the Group or its members decrease from the Final Block, the Group
understands and agrees that the Resort will suffer damages that may be difficult to measure. Therefore, and
in such case, the Group agrees to pay the Resort as an "Attrition Fee" an amount that is equal to the difference
between the Group's final adjusted room block and the actual number of room nights used, multiplied by the
average daily rate. Such Attrition Fee shall be applied to the Group's Master Bill. Beaver Run Resort
reserves the right to reduce the blocked meeting space by the same percentage as the room reduction.
CANCELLATION POLICY
Member Cancellations: In the event that Group members cancel their Individual Lodging Reservation, a
cancellation penalty will apply as follows:
In the event that Group members cancel their Individual Lodging Reservation, a cancellation penalty will
apply as follows:
For cancellations made more than seventy-two (72) hours of scheduled arrival, the member will be charged
a processing fee of Forty -Nine Dollars ($49) per reservation. For cancellations made within seventy-two
(72) hours of scheduled arrival, the member will forfeit their deposit. No-shows, early departures and/or late
arrivals are non-refundable.
Member cancellations of Individual Lodging Reservations shall not release the Group from its contractual
obligations for the Final Block of units (defined above).
Group Cancellation: In the event that the Group cancels its Group reservation or this Agreement, the Group
shall pay the Resort "Cancellation Fees." The Cancellation Fee under this Agreement shall be based on a
percentage of "Anticipated Unit Revenue" or "Total Group Revenue," as set forth below. Anticipated Unit
Revenue shall be calculated by multiplying the average daily revenue by the number of nights being held at
the time of cancellation. Total Group Revenue shall be calculated by multiplying the average daily rate by
the total number of Group nights and adding that number to a number which is the number of attendees
multiplied by the number of meeting days and multiplied by the daily catered food and beverage minimum.
The Cancellation Fees shall also be adjusted based on the date of cancellation, as follows:
More than 18 months prior to arrival
Within 12 months to 18 months prior to arrival
Within 6 months to 12 months prior to arrival
Within 60 days to 6 months prior to arrival
Within 30 days to 59 days prior to arrival
Within 29 days of arrival
Group Deposit
Group Deposit plus 25% of Anticipated Unit Revenue
Group Deposit plus 50% of Anticipated Unit Revenue
Group Deposit plus 75% of Anticipated Unit Revenue
90% of Total Group Revenue
100% of Total Group Revenue
Notwithstanding the foregoing, the Resort will undertake commercially reasonable efforts to resell units from
the Final Block that are unused or cancelled and will credit any such revenues against the damages owed, in
an amount up to the full amount of damages for each such unit. Therefore, any unused or cancelled units
from the Final Block will be placed back in inventory for resale; provided, however, that if the Resort has
additional units available at that time, the Resort's existing units will be sold prior to selling the Group's
unused or cancelled units.
Cancellation Fees shall be due and payable within thirty (30) days following the scheduled Final Block.
Thereafter, and in addition to all other available remedies, the Resort shall be entitled to interest on such past
due Cancellation Fees at the rate of one and one-half percent (1.5%) per month. The Group shall pay all
costs of collection, including reasonable attorneys' fees.
The Resort shall not cancel or reduce the Group's reservation Block in order to accommodate other
organizations or reservations. However, if the Resort cancels or reduces the Group's reservation Block for
Page 5 of 9
any other reason, the Resort shall immediately refund all applicable Deposits and any other prepayments,
and shall use its commercially reasonable efforts to relocate the Group to other, comparable accommodations.
The foregoing is in lieu of all other remedies available against the Resort for any losses or damages that may
be caused by such cancellation.
MASTER ACCOUNT
A "Master Account" shall be established for the Group. The Master Account shall be paid as follows:
MASTER ACCOUNT
Room & taxes & fees — Staff & VIP
Incidentals - phone
Incidentals — meals
Incidentals — recreation
Group meal functions/breaks
Meeting charges — audio visual, etc.
X
INDIVIDUAL ACCOUNT'S
Room & taxes & fees
Incidentals — phone
Incidentals — meals
Incidentals — recreation
• All rnembers must present a credit card at check -in to establish and guarantee their individual
accounts.
• Prior to arrival, the Group will provide the Resort with a written list of approved Master Account
charges ("Approved Charges"),
• Incidentals that are listed as Approved Charges will be direct billed to the Master Account.
• All additional Approved Charges will also be direct billed to the Master Account.
• At or before check in, all Group Deposits and other amounts that have been prepaid by the Group
will be posted to the Master Account_
• Amounts posted to the Master Account may be applied to all Approved Charges.
• Payment of any Master Account balance shall be due upon invoice. Payments not received within
thirty (30) days of the invoice date will be subject to a finance charge of one and one-half percent
(1.5%) per month. The Group shall pay all costs of collection, including reasonable attorneys' fees.
•--The Master Account balance must be paid by company check, cashier's check or wire transfer.
• Any funds remaining in the Master Account will be refunded to the Group upon Master Account
reconciliation.
• All disputes or complaints under this Agreement must be sent to the Resort in writing within seven
(7) days after receipt of final invoice. Failure by the Group to notify the Resort of any dispute or
complaint as detailed herein shall constitute a waiver.
• Invoiced amounts under this Agreement are not subject to setoff against or deduction from any other
amounts owed to or claimed by the Group or its members.
CONFERENCE SERVICES
Any conference services for Group meetings or other functions shall be provided in accordance with the
terms and conditions set forth herein.
Meeting room location may be changed at the discretion of Beaver Run Resort's management.
Function rooms are not guaranteed prior to arrival. Please do not publish or refer to specific
assignments before consulting with your Conference Services Manager.
If pre -arranged meeting or catering setups require an unusual amount of last minute changes resulting in
excessive extra labor, additional costs of $50 per room set change will be added to the Master Account.
A Conference Services Manager will be assigned to coordinate your program. Upon receipt of this signed
agreement, our Conference Services Department will contact you.
Page 6 of
Dale
Wednesday, September 13, 2023
Thursday, September 14, 2023
Friday, September 15, 2023
Start Time
11:00 AM
1:00 PM
2:00 PM
6:00 PM
8:00 AM
9:00 AM
10:30 AM
12:00 PM
2:00 PM
8:00 AM
8:00 AM
10:30 AM
MEETING ROOM CHARGES
End Time
1:00 PM
5:00 PM
2:30 PM
8:30 PM
9:00 AM
500 PM
10:45 AM
E00 PM
2:30 PM
12:00 PM
9:00 AM
11:00 AM
Function
Registration
Meeting
PM Break
Dinner w/Cash Bar
Breakfast Buffet
Meeting
Water/Coffee Break
Lunch
PM Break
Meeting
Breakfast Buffet
Break
Room
Floor 1 Foyer
Peak 17
Floor 1 Foyer South
Imperial Ballroom
Peak 17
Peak 17
Floor 1 Foyer South
Peak 17
Floor 1 Foyer South
Peak 17
Peak 17
Floor 1 Foyer South
Setup
Registration Table
Classroom Style
Break Table
Rounds of 8
Existing
Classroom Style
Existing
Existing
Break Table
Classroom Style
Existing
Existing
Meeting room charges will be waived if the group purchases an average of $40.00 in catered food and
beverage revenue per person per day as contracted, which totals $8,000.00. This minimum is not inclusive
of tax, resort fee or service charge.
Space requests made after the contract has been signed may result in meeting room rental fees.
At any time sixty (60) days or more prior to the arrival date of your meeting, you may reduce the total
number of meeting attendees by 10% of the original contracted total attendees without incurring food &
beverage penalties.
At any time between fifty-nine (59) days and 3 business days prior to the arrival date of your meeting,
you may reduce the remaining total number of meeting attendees by an additional 10% of the original
contracted total attendees without incurring food and beverage penalties.
The food and beverage attrition fee will be calculated based upon the difference between your final
adjusted number of meeting attendees and the actual number of attendees served. Should the actual number
of attendees fall below your final adjusted number of attendees, the difference will be multiplied by the
daily attendee fee (see above) and be applied to the master bill as Food & Beverage Attrition Fees.
FOOD AND BEVERAGE POLICIES
To best accommodate all set-up and menu requests, arrangements must be confirmed in writing 30 days in
advance of the function to the Conference Services Department. The guaranteed attendance must be
specified by t 1AM three working days in advance. At meal functions in which the guaranteed attendance
increases by more than 10% over the guaranteed number, we cannot guarantee that all parties will receive
the same entree or menu item. If the final guarantee is not given by the specified deadline, the initial
expected attendance figure will be considered the guarantee. Beaver Run Resort and Conference Center
will set up and prepare for 5% above the guaranteed number.
Per Colorado State Health and Liquor Codes, all food and beverage must be purchased from the hotel and
consumed on property during functions. Food items cannot be taken off our licensed premises using
logical reasons to prevent potential spoiling or illness, for which we would be held liable. Private functions
in our condominiums are exempt from this policy.
Beaver Run Resort and Conference Center reserves the right to inspect and control all private functions
including Hospitality Suites. Liability for damage to premises will be charged accordingly.
Beaver Run Resort and Conference Center does not assume responsibility for items lost or stolen from any
of the conference rooms, hallways, public areas, or dining rooms. Our Conference Services staff would be
happy to assist in arranging special security appropriate to your needs.
Page 7 of 9
Agr
80
80
80
80
80
80
80
80
80
80
80
80
Catered functions for less than the minimum attendance noted on each banquet menu would incur a
surcharge.
Cancellation of any catered function will be subject to the following conditions:
I. Cancellation from 10 to 21 days before the function - 25% of the projected revenue will be charged.
2. From the 10th day before the function to within 48 hours - 50% of the projected revenue will be
charged.
3. Within the 48 -hour period before the function - the full guaranteed amount would be charged.
Please note that banquet and audio-visual prices do not include 8.875% sales tax
A 5.5% Resort Fee and 21% Service Charge will be added to all banquet checks and audio-visual charges.
The Service Charge is not a tip or gratuity, and will be used at the discretion of the Resort. The Resort Fee
and Service Charge are taxable at 8.875%.
Menu prices are subject to change but will be guaranteed sixty (60) days before group's arrival.
AUDIO VISUAL SERVICES
Customer will inform Hotel of their decision to bring their own audio-visual vendor at least 60 days prior to
event. Customer and audio visual vendor will provide a signed Acknowledgement of Hotel's Audio Visual
Agreement at least 30 days prior to event start date. Please note that a fee may be assessed for bringing in
outside AV.
ANCILLARY SERVICES
Hotel may provide, or contract with third parties to provide, ancillary services (e.g., drayage, florists,
exhibitors) to Customer for additional charges. Except with respect to certain services (e.g., rigging and
power services), Customer may use its own vendors for such services provided that Customer's proposed
vendors meet minimum standards established by Hotel, including insurance and indemnification
requirements.
PACKAGE SHIPPING AND RECEIVING
The following charges apply to package delivery and or handling fee charges:
Packages (envelopes, padded envelopes, small boxes, Letters)
Luggage, Ski and Snowboard Bags, Large Boxes
Event Shipments (One Time Fee)
Storage of any package over 5 days
Pallet Shipments requiring Storage
Pallet Storage over 5 days
Hellman Delivery
Handling Fee of Inbound/Outbound/ Pre Paid Labels/Kit Lender
$15.00
$20.00
$25.00
$5.00 per day
$120.00
$30.00 per thy
$5.00 per package
$10.00
.Pre -approval for all pallets must be obtained from Shipping & Receiving.
There is a $2 per box delivery fee for packages delivered outside the Shipping & Receiving department's
hours of operation.
Beaver Run Resort and Conference Center has established firm policies on the shipping and receiving of
packages to and from our property. Please refer to the "Receiving and Shipping Policies" information for
specific details. Beaver Run Resort and Conference Center will not be responsible for lost or missing
packages that have not been shipped or received in accordance with our policies.
Page 8 of 9
PROPERTY DAMAGES
The Group understands that the units are not owned by the Resort, but by individual owners. The Group
shall be responsible for any and all property damage, breakage, loss or destruction caused to the units or the
Resort property, and for any personal injury caused in the units or at the Resort property, by the Group's
members, employees, agents, contractors, suppliers or guests, and shall reimburse the Resort upon demand
for any such damages.
INDEMNIFICATION
The Resort shall indemnify and hold harmless the Group, its employees and members, from and against all
Claims arising from the Resort's gross negligence or willful misconduct. The Group shall hndemniN and
hold harmless the Resort, its employees and members, from and against all Claims arising from the Resort's
gross negligence or willful misconduct, to the extent allowed under Colorado law.
FORCE MAJEURE
Performance under this Agreement is subject to circumstances beyond the reasonable control of the parties
that (i) directly relate to the parties' ability to perform the obligations set forth herein, or (ii) make it illegal
or impossible for the Resort to provide the services set forth herein or for the Group to use the Resort property
for the purposes set forth herein, due to acts of God, war, terrorism government regulations, natural disasters,
strikes, civil disaster, or curtailment of transportation facilities. In any such event, this Agreement may be
terminated in writing by the affected party without any continuing obligations, penalties or liquidated
damages; provided that the affected party gives written notice to the other party within ten (10) days of the
force majeure event.
AUTHORIZED SIGNATURES
The parties signing below represent that they are authorized to enter into this Group Accommodations
Agreement. The individual signing on behalf of the Group understands and hereby agrees that in the event
the Group is not a valid legal entity or is not otherwise able to fulfill the obligations set forth herein, then the
individual is signing below as a personal guarantor of all Group obligations under this Agreement.
AGREED TO AND ACCEPTED this ' day of
THE RESORT
By: �C -
A- .20
Weld County
By:
Print Name: Meg Caldwell Print Name: Scott K. James
Title: Sales Manager Title: Chair, Weld County
yq Commissioners
Date: V -5-- Date: 8.8.22
NOTE: The contact information for Group members who need to be reached while at the Res
Beaver Run Resort
620 Village Road
P.O. Box 2115
Breckenridge, CO 80424
Phone: (970) 453-6000
Guest Fax: (970) 453-2454
Admin Fax: (970) 453-4284
Page 9 of 9
ATTEST:014411) �t11/ W ' ""
Weld 'o y Clerk to the Board
and
02°0202,-g:27216.
GROUP ACCOMMODATIONS AGREEMENT FOR 10 COUNTY 2023 BUDGET
CONFERENCE - BEAVER RUN HOMEOWNERS ASSOCIATION, AND BEAVER RUN
RESORT AND CONFERENCE CENTER
APPROVED AS TO SUBSTANCE:
Elect : i 'al or epartment ead
APPROVED AS TO FUNDING:
ek,A4 +woo,
Chief Financial Officer
APPROVED AS TO FORM:
‘OLitletVolierk-
Coun y Attorney
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