HomeMy WebLinkAbout20222391.tiffRESOLUTION
RE: APPROVE REGIONAL COMMUNICATIONS USER AGREEMENT AMENDMENT #1
FOR WIRELESS RADIO SERVICES AND AUTHORIZE CHAIR TO SIGN - TOWN OF
KEENESBURG
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Regional Communications User
Agreement Amendment #1 for Wireless Radio Services between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Safety Communications, and the Town of Keenesburg, with further terms
and conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Regional Communications User Agreement Amendment #1 for
Wireless Radio Services between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Public Safety
Communications, and the Town of Keenesburg, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 17th day of August, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dattA) G.411aGo:4
Scott K. James, Chair
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boar
APPR
ounty A ey
Date of signature: V31 /22
Lori S
GG,GM(TP)
ct/x0/22
2022-2391
CM0028
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Keenesburg Police Department
DEPARTMENT: PS Communications
PERSON REQUESTING: Tina Powell
DATE: 07/28/2022
Brief description of the problem/issue:
The Town of Keenesburg is starting their own Police Department. The request is to approve WCRCC
to provide dispatching services and wireless services to their agency. Legal has done an initial review
and approval of this. Don Warden has also been made aware of the potential change to the Cost
Allocation to include Keenesburg.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approve: WCRCC provides dispatching services to Keenesburg
Decline: WCRCC does not provide dispatching services
Recommendation:
I recommend approving the User Agreement and Wireless Agreement.
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
Approve Schedule
Recommendation Work Session
Other/Comments:
2022 -2391
nin C/MOOLB
WELD COUNTY REGIONAL COMMUNICATIONS
USER AGREEMENT AMENDMENT
FOR WIRELESS RADIO SERVICES
THIS FIRST AMENDMENT TO THE WELD COUNTY REGITlikk COMMUNICATIONS USER AGREEMENT (this
"First Amendment") is made and entered into this E day of 2022 by and between
"Tov3rl 0 i � -fines Vq and the COUNTY OF W D, a body corporate and politic
of the State of Colorado, by and through its Board of County Commissioners (the "County").
WHEREAS each participating City/Town/District shall agree to these changes upon the expiration of any
current vendor contract to perform similar services and
WHEREAS, the costs of the maintenance shall be provided in an appendix to each City/Town/District. For
2023 they are attached hereto and incorporated herein as Appendix 1.
NOW THEREFORE, for and in consideration of the mutual promises and covenants herein contained and
other good and valuable consideration, the receipt and adequacy of which are hereby confessed and
acknowledged, the parties agree to amend and modify the WELD COUNTY REGIONAL COMMUNICATIONS
USER AGREEMENT by adding the following provisions, which shall be incorporated and included as an
amendment:
1. PROVISION OF WIRELESS RADIO SERVICES BY THE COUNTY:
a. The County, through Public Safety Wireless, shall provide the following additional
Wireless services:
i. Annual Radio Programming (1 -Radio Template Change)
ii. Provide all parts and labor to repair equipment for Vendor Supported
Models as outlined in Appendix 2
iii. Annual Over -the -Air Identification Radio Preventative Maintenance (to
include PM work if identified)
iv. 24x7 Consolette Service
v. Alias Changes
vi. Database Management of FRCC/DTRS
vii. Annual Radio Training Resources
viii. Warranty Repair/Replacement Service for Vendor Supported Models as
outlined in Appendix 2
ix Annual Reporting to the Director of Public Safety Communications for
Radio Maintenance and Programming
b. The Public Safety Wireless services listed in 1(a) shall be provided to the
City/Town/District Monday through Friday Sam to 5pm with exception of above
identified 24x7 services.
ao2 -a39(
WELD COUNTY REGIONAL COMMUNICATIONS
USER AGREEMENT AMENDMENT
FOR WIRELESS RADIO SERVICES
c. If the City/Town/District desires additional Wireless services beyond those described
herein, it may request such services from the County. It shall be in the sole discretion
of the County whether to accommodate such requests and any additional services
provided shall be the subject of a separate agreement.
d. The County is not responsible for the maintenance or costs associated with:
i. Batteries, Antennas, Microphones, Speakers, Accessories
ii. Liquid Damage or Abuse
iii. Act of God
iv. Lightning Damage
v. Station Alerting past demark of Radio/Consolette
vi. Audio Headsets past Radio Demark
e. Additional Services Offered:
i. Radio Firmware upgrade at cost
ii. Radio Programming at cost
2. Model numbers which are not pre -approved by the county or are from a vendor who is
not on the list in Appendix 2 shall not be eligible for the maintenance or support under
this agreement.
3. The cost basis for public safety wireless services for the following year will be provided
to the City/Town/District by June 1 of each year, based on Annual User Radio System
Inventory as of May 15th of each year.
4. Except as expressly amended or modified herein all terms and provisions of the WELD
COUNTY REGIONAL COMMUNICATIONS USER AGREEMENT shall remain the same. In the
event of any conflict between the terms and provisions of this First Amendment and the
terms and provisions of the WELD COUNTY REGIONAL COMMUNICATIONS USER
AGREEMENT, the terms and provisions of this First Amendment shall control.
WELD COUNTY REGIONAL COMMUNICATIONS
USER AGREEMENT AMENDMENT
FOR WIRELESS RADIO SERVICES
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 1 1 day of
Cr 5+ , 202 .
CITY/TOWN/DISTRICT:
Town of Keenesburg
By: / Date (P (9(17? --
Name: 'J,�'TY LaabrTh
Title:'(
WELD COUNTY:
ATTEST: dderif.,0 p;cl
Weld County Clerk to the Board WELD COUNTY, COLORADO
BY:
BOARD OF COUNTY COMMISSIONERS
AUG 1 7 2022
20c2 -o31!
WELD COUNTY REGIONAL COMMUNICATIONS
USER AGREEMENT AMENDMENT
FOR WIRELESS RADIO SERVICES
APPENDIX 1
COSTS FOR PUBLIC SAFETY WIRELESS SERVICES
WIRELESS RADIO SERVICES COSTS
a. beginning June 1, 2018, and for the year 2023 the costs are the Flat Rate of:
i. $100.00 per Mobile Radio
ii. $100.00 per Portable Radio
iii. $500.00 per Consolette Radio
iv. $40.00 per radio for additional reprogramming
b. All parts listed in section d.i. of the amendment will be provided at cost to the
City/Town/District
WELD COUNTY REGIONAL COMMUNICATIONS
USER AGREEMENT AMENDMENT
FOR WIRELESS RADIO SERVICES
APPENDIX 2
SUPPORTED VENDOR LIST
Motorola
Bendix King
Harris
EF Johnson
Kenwood
Contract Form
New Contract Request
Entity Information
Entity Name"
TOWN OF KEENESBURG
Entity ID*
X00003349
Contract Name.
WELD COUNTY REGIONAL COMMS USER AGREEMENT
Contract Status
CTB REVIEW
Contract ID
6159
Contract Lead.
TPOWELL
Contract Lead Email
t p owe l l A'we ldgov. corns
New Entity?
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description.
TOWN OF KEENESBURG IS STARTING A POLICE DEPT. THIS IS THE WCRCC USER AGREEMENT AND AMENDMENT FOR WIRELESS
SERVICES
Contract Description 2
Contract Type
AGREEMENT
Amount.
50.00
Renewable.
YES
Automatic Renewal
YES
Grant
IGA
Department
COMMUNICATIONS
Department Email
CM-
Communicationsif weldgay.c
om
Department Head Email
CM-Communications-
DeptHead0 veldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY WELDG
OV`.COM
Requested BOCC Agenda
Date *
08;01,2022
Due Date
07,20 2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
08/16,2022
Termination Notice Period
Review Date*
07i01/.2023
Renewal Date
08, 16,, 2023
Committed Delivery Date Expiration Date
Contact Information
Contact Info
Contact Name Contact Type Contact Email
Purchasing
Purchasing Approver
Approval Process
Department Head Finance Approver
TINA POWELL CHERYL PATTELLI
Contact Phone I Contact Phone 2
Purchasing Approved Date
Legal Counsel
BRUCE BARKER
DH Approved Date Finance Approved Date Legal Counsel Approved Date
08,05,2022 08,05.'2022 08;''09!2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
08,17, 2022
Originator
TPOWELL
Tyler Ref #
AG 081722
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