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Home My WebLink About20200611.tiffRESOLUTION RE: APPROVE AMENDMENT TO PURCHASE AND SERVICE LEVEL AGREEMENT FOR LAW ENFORCEMENT BODY WORN CAMERA SYSTEM AND AUTHORIZE CHAIR TO SIGN - UTILITY ASSOCIATES, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Amendment to the Purchase and Service Level Agreement for a Law Enforcement Body Worn Camera System between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and Utility Associates, Inc., commencing upon full execution of signatures, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Amendment to the Purchase and Service Level Agreement for a Law Enforcement Body Worn Camera System between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, and Utility Associates, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 23rd day of February, A.D., 2022. ATTEST: `�.,H) Weld County Clerk to the Board BY: Clerk to the Board Date of signature: BOARD OF COUNTY COMMISSIONERS WEL COUNTY, COLORADO Sc . James, Chair an, Pro- oreno Lori Sai cc : So (S K), A c r(cP/cD) 3/3122 2020-0611 SO0041 C0Y4V0,C+& Itk5 7 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Amendment to current Utility contract for purchase of 281 additional Body -Worn Cameras (BWCs) DEPARTMENT: Weld County Sheriff's Office DATE: 2/11/2022 PERSON REQUESTING: Cpt. Alan Caldwell, SO Administration and Sonja Kohlgraf, WCSO Budget Manager Brief description of the problem/issue: The WCSO would like to request approval to amend the current Utility contract (SO's BWC vendor), adding 281 BWCs to outfit its Administration, Court and Detentions units. The price for the 281 BWCs will be $864,485, spread over 39 months from March 2022 until 5/31/2025. This aligns the amendment with the current contract period for the already implemented 80 Patrol BWCs. The cost covers equipment, data storage and maintenance service. The payment schedule is as follows (see also attached draft): 1S► payment of $241,001 due in 2022 after the 281 BWCs have been received. $225,695 will be funded through the 2021 JAG grant and $25,695 through the OJA grant award. The remainder of $15,306 will be paid from the WCSO general fund. Covering period March 2022- 12/31/2022 2"d payment of $311,742 covering period 111/2023-12/31/2023; Subject to 2023 WCSO Budget approval by the WC Commissioners 3rd payment of $311,742 covering period 1/1/2024-5/31/205; Subject to 2024 WCSO Budget approval by the WC Commissioners The WCSO will seek additional grant funding for future years if available. Implementing the 281 BWCS will bring WCSO into compliance with SB20-217. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Not approve the amendment and forgo the funding from the State to cover a portion of the 1St year's cost. Later implementation of the BWCs will make it more difficult to have the additional cameras up and running before the Senate Bill 20-217 deadline of July 2023. • Call a work session to discuss the project further • Approve the amendment to WCSO's existing Utility vendor contract and implement the 281 BWCs in 2022. Recommendation: The County's attorney has reviewed the amendment, Exhibit A and the current vendor contract and WCSO leadership recommends the approval of the amendment to the current Utility contract and purchase of the 281 BWCs along with the data storage and maintenance contract for the first year. tow -o&( S00(c1. Approve Recommendation Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Schedule Work Session Other/Comments: CONTRACT AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND FUTILITY LLC. This Agreement Amendment, made and entered into 23W day ofcebfutivJl 2022, by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office, hereinafter referred to as the "WCSO", and Utility Associates, L� hereinafter referred to as the "Utility". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2020-0611, approved on February 19, 2020. WHEREAS the parties hereby agree to amend the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Initial Term of the Agreement will end on May 31, 2025, but will automatically renew for one year terms unless either party cancels such renewal by written notice to the other party or if another termination provision applies, including fund availability. • The parties agree to amend the Original Agreement as follows: o The original contract is for 80 body worn cameras and associated services. The WCSO will be purchasing an additional 281 Body Worn Cameras and associated services. o The original payment schedule will remain in place and will be paid to KS State Bank in the amount of $91,800.00 per year. The total amount of the original 5 year contract term is $459,000.00 o Payments for the additional cameras and services will be paid directly to Utility by check and mailed FedEx Next Day Delivery as described in the attached Services Agreement Letter dated January 17, 2022, and incorporated herein as Exhibit A. o The first payment for the additional cameras and services is due 30 days after receipt of the body worn cameras except for the holster sensors which will be delivered after payment but no later than January 1, 2023. Failure to deliver the holster sensors by January 1, 2023 will be considered a breach of contract. This payment will total $241,001.00, with part of that amount being reimbursed to the County by grant funding. o Payments due under this amendment for services for the additional 281 body worn cameras will be $311,742.00 per year and due on January 29, 2023 and 2024. The funding for these services is subject to appropriation by the Weld County Board of County Commissioners. o The maximum amount for the 281 body worn cameras and services, subject to funding approval through May 31, 2025 is $864,485.00. o No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24- 10-101 et seq., as applicable now or hereafter amended. • This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The above changes are hereby made to the Contract Documents, which shall be effective upon execution of this amendment by both parties and until the expiration of the current Original Agreement in May 2025 unless terminated earlier in accordance with the terms of the original agreement or this amendment. • All other terms and conditions of the Original Agreement remain unchanged. THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK c2?o2C— d(o// CONTRACT AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND UTILITY LLC. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Vincent Chiera Jr. Printed Name ,r�iof Signature BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Sco t K. James, Chair FEB 2 3 2022 Weli BY. o%2-0 --d6 1 / UTILITY EXHIBIT - [A] Sheriff Steve Reams Weld County Sheriff's Office 1150 O Street Greely, Colorado 80631 TRANSFORMATIVE TRANSPARENCY To the Attention of Sheriff S. Reams and the Weld County Sheriff's Office Command Staff, January 17, 2022 Utility Associates, Inc. (UA herein) is honored that the Weld County Sheriff's Office is considering an expansion of services to provide additional Deputies with the BodyWornTM solution. We take great pride in our law enforcement partnerships and look forward to the growth of services with your Office, well into the future. Please allow this amendment request to serve notice that UA agrees to the following provisions as part of the service agreement that the Weld County intends to expand upon with our Company: 1. Services Agreement: a. This addendum for service builds upon existing contracts (Weld County Contract 3422) issued as part of request for proposal (RFP #B1900061); accepted by both UA and Weld County Authorities on February 19, 2020. b. The enclosed proposal serves as an intent to expand upon currently deployed UA services, coterminous with existing contract periods of service. c. Excluding the additional unit scope increase and payments specified herein, all other terms and conditions outlined in contract 3422 will remain as controlling. d. Please see exhibit - [B] for additional details and specifics. 2. Services Proposal: a. AVaiLWEB software services to support 281 Deputies (qty. 261 for Detention Center use, qty. 20 for Sheriff's Office use) with BodyWorn cameras. b. Period of agreement: to extend existing and new units to a common term of services for thirty- nine (39) months. c. Total system price, inclusive of all hardware, software licenses, BodyWorn generated data storage/retrieval, warranty, support, and one-time Weld County RFP honored discounts of (-$235,564) for a total of $864,485. d. Attaichment [A] - outlines the details of the price proposal, with part numbers and associated quantities. 3. Bill of Materials Included with this Offer: As part of subscription proposal, each system will include the following: BodyWorn - includes AVaiLWEBTM SaaS, training and configuration, warranty, technical support, and unlimited BodyWorn generated video storage with appropriate periods of retention based on the Agency's classification of video evidence. Every Detention Center Deputy (qty. 261) will receive the following: a. One (1) BodyWornTM camera bundle and mount b. One (1) Bluetooth BodyWorn wrist/belt trigger www.bodyworn.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 800-597-4707 c. One (1) external BodyWorn carrier (molle system mount) d. Three (3) retrofits of existing, standard uniform garments, and one (1) sweater or softshell jacket to BodyWorn ready status, per BodyWorn camera subscription service purchased e. AVaiLWEB video management software and mapping interface license f. Unlimited, BodyWorn generated, download & storage — Based on the Sheriff's retention policy g. Smart redaction software license h. User training — onsite and online training included i. Full hardware warranty j. 24/7 technical support for the life of the agreement Every Sheriff's Deputy (qty. 20) will receive the following: a. One (1) BodyWornTM camera bundle and mount b. One (1) Bluetooth BodyWorn wrist/belt trigger c. One (1) BodyWorn holster activation sensor d. One (1) external BodyWorn carrier (molle system mount) e. Three (3) retrofits of existing, standard uniform garments, and one (1) sweater or softshell jacket to BodyWorn ready status, per BodyWorn camera subscription service purchased f. AVaiLWEB video management software and mapping interface license g. Unlimited, BodyWorn generated, download & storage — Based on the Sheriff's retention policy h. Smart redaction software license I. User training —onsite and online training included j. Full hardware warranty k. 24/7 technical support for the life of the agreement Every Smart Access Waypoint (qty. 3) will receive the following: a. One (1) RocketloT powered wireless access point b. Field consultation for optimal installation location c. Installation and testing d. AVaiLWEB video management software and mapping interface license e. Unlimited BodyWorn generated download & storage — based on the Sheriff's retention policy f. User training — onsite and online training included g. Full warranty h. 24/7 technical support for the life of the agreement 4. Payment Terms: In consideration of the continued partnership between UA and the Weld County Sheriff's Office, UA would like to extend the following special payment terms for services from UA, for the duration of the agreement. Please note, all existing payment obligations to Lease Corporation of America remain (see exhibit— [C]). Payment Schedule: (Check to be sent via FedEx Next Day Air by Weld County) —Remit to: Utility Associates, Inc. (Attention Accounting Dept.) 250 E Ponce De Leon Ave, STE 700 Decatur, GA 30115 Paid Directly to Utility Associates, Inc. Payment 1: Due within 30 days of hardware receipt (less holster sensors) $241,001 Payment 2: Due January 29th, 2023 - Subject to Weld County Council Approvals $311,742 Payment 3: Due January 29th, 2024 - Subject to Weld County Council Approvals $311,742 Additional Services Total: $864,485 www.bodvworn.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 800-597-4707 We are privileged to work with your Office on this project. Should you have any questions, at any time, please feel free to call or email me at: p. (678) 799-0640 / vchiera@utility.com Respectfully, Vincent Chiera, Jr. — Inside Sales Manager Offer Acceptance by Authorized Weld County Official 1: Title: Date: Offer Acceptance by Authorized Weld County Official 2: Title: Date: Offer Acceptance by Authorized Weld County Official 3: Title: Date: Scott K. James, Chair, Board of Weld County Commissioners FES 2 3 2022 cc. Michael Nark (UA) — Chief Executive Officer & President Amanda Havice (UA) — Chief Financial Officer Mike Hammer (UA) — Vice President www.bodyworn.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 800-597-4707 02/aIz' — ≤ /l New Contract Request Entity Information Entity Name* UTILITY ASSOCIATES INC Contract Name * AMENDMENT TO CONTRACT ID 3422 Contract Status CTB REVIEW Entity ID* 9^00041472 ❑ New Entity? Contract ID 5547 Contract Lead ACALDWELL Contract Lead Email acaldweIIo.weId.co.us skohlgraf �weldgov.com Parent Contract ID 3422 Requires Board Approval YES Department Project # Contract Description * AMENDMENT TO ORIGINAL CONTRACT 3422 BOCC APPROVED 2 i 192020. THIS AMENDMENT IS FOR 281 RWCS (COURT, DETENTIONS AND ADMIN OFFICERS) TO RE ADDED TO THE 80 EXISTING ONES (PATROL). CONTRACT PAYMENTS ARE OVER THREE YEARS (39 MONTHS STARTING IN MARCH2O22) Contract Description 2 AND ALIGN WITH EXISTING PAYMENT SCHEDULE. STATE GRANTS 2019-DjI-21-01-103-1 $200,000 AND 2021-2022 RWC: OAJJA $25,695 ARE APPLIED TO 1ST YEAR SERVICE AND EQUIPMENT COVERAGE $241,001. Contract Type * Department Requested BOCC Agenda Due Date AMENDMENT SHERIFF Date * 02; 19-'2022 02 2312022 Amount Department Email $864,485.00 CM-Sheriff�weldgov.com Will a work session with BOCC be required?* NO Renewable * Department Head Email YES CM -Sheriff- Does Contract require Purchasing Dept. to be included? DeptHead9weldgov.r_om NO Automatic Renewal NO County Attorney GENERAL COUNTY Grant ATTORNEY EMAIL County Attorney Email IGA CM- COU NTYATTO RN EYWELDG OV.COM If this is a renewal enter previous Contract ID if this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date * Renewal Date 03,01/2022 07,! 1 1 !2023 05 31 2025 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head DONNIE PATCH DH Approved Date 02(17!2022 Final Approval BOCC Signed Date BOCC Agenda Date 0212.312022 Originator SKOHLGRAF Contact Type Contact Email Contact Phone I Contact Phone 2 Purchasing Approved Date Finance Approver CHERYL PATTELLI Finance Approved Date 02,117, 2022 Tyler Ref # AG 022322 Legal Counsel KARIN MCDOUGAL Legal Counsel Approved Date 02/18:2022 RESOLUTION RE: APPROVE PURCHASE AND SERVICE LEVEL AGREEMENT FOR LAW ENFORCEMENT BODY WORN CAMERA SYSTEM AND AUTHORIZE CHAIR TO SIGN - UTILITY ASSOCIATES, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Purchase and Service Level Agreement for a Law Enforcement Body Worn Camera System between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and Utility Associates, Inc., commencing upon full execution of signatures, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Purchase and Service Level Agreement for a Law Enforcement Body Worn Camera System between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and Utility Associates, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of February, A.D., 2020. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: CC( Mike Freeman, Chair Weld C ty Clerk to the B � �� 1 6 Steve Mor no, Pro-Tem BY Deputy ClClT to/the �� Scott K. James , / APP FORM: �� arbara Kirkmeyer ounty Attorney Kevin D. Ross Date of signature: 9//'c2_7 CC�� 2020-0611 SO0041 tt 39aa REQUEST FOR PROPOSAL No. B1900061 Law Enforcement Body Worn Camera System SUBMITTAL One (1) Electronic Copy via email to: bids@weldgov.com Closing Date and Time: March 15, 2019 at 5:00 P.M. MST Board of Commissioners of Weld County, Colorado Weld County Purchasing Department 1150O Street, Room 107 Greeley, CO 80631 ATTN: Rose Everett, Buyer Weld County Purchasing Department 970-400-4222 - -• • * a - :ui I. 1-800-597-4707 j 250 E. Ponce de Leon Ave., Decatur, GA 30030 I bodyworn.com 2020-0611 _1 3Q009 .. *SIC q11 BODY WORN v' r �! Weld County, Colorado Proposal Number B1900061 - Request for Proposals for Law Enforcement Body Worn Camera System for the Weld County Sheriff's Office Submittal: One (1) Electronic Copy submitted via email to: bidsna weldgov.com Table of Contents Before Section 1: • Cover Letter • Flyer - BodyWornTM Named 2016 & 2018 Innovation Challenge Award Winner by AWS Section 1: Required Forms: • Bid Signature Form • W-9 Form for Utility Associates, Inc. • Vendor Response Form (see Section 3 below) Section 2: Company Background • Company Profile, Qualifications and Experience • Project Team and Relevant Experience of Key Staff • List of References for Utility Associates, Inc. Section 3: Compliance with Specifications and Requirements • Vendor Response Form • Executive Summary of Innovative and Added -Value Capabilities • Flyer - Five Body Cameras 'Must Haves' • Ability to Interact with Other Technology and Technology Road Map • Technical Approach of Features and Capabilities of BodyWornTM ■- • Published Specifications of the BodyWornTM Camera Solution, including BodyWornTM Mounting Guide, and BodyWornTM User Guide o AVaiLWebTM Digital Evidence Management System o SMART REDACTION TM o SMART SHOTTM Gunshot Detection Tool o SMART HOLSTERTM Activation Tool Section 4: Pricing Section 5: Implementation Approach to Services • Methodology, Project Plan, Schedule, Training, County Staffing Requirements • Ongoing Support and Customer Service Section 6: Appendix — Procurement Information • Summary Sheet: Data Security Documentation • Summary Sheet: Utility CJIS Compliance, and CJIS Compliance in the Cloud • Utility Summary of Warranties, Agreements, Terms & Conditions • Published Specifications of the RocketloTTM DVR/Router and In -Car Video System, including Multi -Band Antenna, Smart Waypoint, and RocketTM Locker • Published Specifications of the RocketlolTM Interview Room Camera Solution Response to Weld County CO RFP No. B1900061 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY Rose Everett, Buyer Weld County Purchasing Department 1150 O Street, Room 107 Greeley, CO 80631 970-400-4222 March 12, 2019 Subject: Proposal Number B1900061, Request for Proposals for Law Enforcement Body Worn Camera System for the Weld County Sheriffs Office. On behalf of Utility Associates, Inc., thank you for the opportunity to present our BodyWornTM policy -based automated recording technology to Weld County, and the Weld County Sheriff's Office. Utility's BodyWornTM solution meets and exceeds the RFP requirements, and is a 2016 and 2018 Amazon Web Services (AWS) City on a Cloud Innovation Challenge award winner. Within the last 18 months, more than 50 law enforcement agencies have adopted Utility's Generation 2 BodyWornT"" technology. Satisfied law enforcement agencies in the State of Colorado include: City of Colorado Springs (CO) Police Department, Jefferson County (CO) Sheriff's Office, El Paso County (CO) Sheriffs Office; as well as the City of Arlington (TX) Police Department, DeKalb County (GA) Police Department, City of Hobbs (NM) Police Department, City of Nampa (ID) Police Department, City of Henderson (NV) Police Department, City of Torrance (CA) Police Department, and the San Bernardino (CA) Sheriffs Office, among others. BodyWorriTM is a complete system run on a Smart Android mobile computing device operating within the Cloud, hosted with Amazon Web Services, is user-friendly, requires no ancillary devices or additional hardware or software. As a computer, BodyWornTM is able to add features and capabilities, all the while updating the same device. BodyWornTM is the only wireless body camera solution where Gunshot activates a recording, with a pre-pended recording to ensure capture of audio and video evidence under use of force. Utility's BodyWornTM solution provides unique benefits to the Weld County Sheriff's Office: • Automatic, Policy -Based Smart Recording: In addition to a manual Bluetooth remote, recording can be triggered automatically by custom policies your department creates: sensors in the vehicle, remote activation from dispatch or a supervisor, running and acceleration, entry into a designated mapped Action Zone or Geofence. As a result, more video is captured, freeing officers to focus on their jobs. This system can be integrated with your CAD system to institute dispatch policy and provide you with additional situational awareness tools. • Gunshot Activates Recording: Automatic activation for gunshot detection turns on BodyWornTM for the officer and other officers in the vicinity, and protects transparency in the moment, as a pre -recording is captured and stored. They are GPS-enabled devices that automatically 'knows where it isin real -time —an invaluable combination. • Smart Holster Activation: BodyWornTM automatically activates a recording upon a weapon's withdrawal from its Holster. www.utility.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 404-816-0300 Response to Weld County CO RFP No. B1900061 2 Law Enforcement Body Worn Camera System Utility Associates. Inc. • Secure, Immediate Wireless Upload to the Cloud: Video evidence uploads immediately upon being taken, in an encrypted file format to a secure cloud, resulting in reliable evidence capture and enhanced situational awareness between the officer and dispatch. This eliminates the added risk of losing video evidence by waiting until end of a shift to connect to a docking station. • Smart Waypoints: A device's embedded storage is typically the least secure location within the video data ecosystem. Utility moves video data as fast as it is collected (in real- time, on -the -fly) from the camera to available secure storage Smart Waypoints within Utility's provided Eco-System. This eliminates the need for docking stations, their cost and risk of data loss, and protects chain -of -custody. • Real -Time Communications: Utility's BodyWornTM camera can communicate time sensitive information including BOLO, Amber, Silver, Officer Down, and Gunshot alerts to the officer and to dispatch. Using the real-time, map -based situational awareness tools can improve officer safety and save lives. • Functional Fusion to the Uniform: Traditional clip -on cameras bounce, are bulky and fall off. BodyWornTM is built into the officer's uniform, is seamless, and reliably captures video evidence. • Smart, Automatic Redaction Capability: Utility's redaction for Body (and In -Car Camera) address important privacy and FOIA concerns, but also allows the agency to control and manage data storage costs. This cost savings can make all the difference, affording the most value for dollars spent. • Synchronized BodyWornTM and In -Car Camera video: BodyWornTM and RocketlotT"' in -car camera system are compatible, interoperable video recording systems which seamlessly integrate into the same incident for Chain -of -Custody and playback review. We would like to alert Weld County to the pitfalls of "Basic" tier pricing tactics commonly used by other vendors. While initially such pricing may seem as a viable, cost-effective option, many agencies that have been enticed by this pricing option experience buyer's remorse. Their "Basic" tier does not include many features essential to a successful body worn camera program. These features include: active directory authentication credentials, administrator ability to define video retention, ability to view video on the camera, and the ability to capture video file metadata such as GPS coordinates. Utility's pricing structure includes all these as standard features. We look forward to the opportunity to work with Weld County, and the Weld County Sheriffs Office, to make your Law Enforcement Body Worn Camera System project a resounding success! As President and CEO, I am authorized to bind Utility to this Proposal. Utility Associates, Inc. is a US Corporation, incorporated in the State of Delaware, with headquarters in metropolitan Atlanta. Sincerely, Ter�''�A. Davis, resident and Chief Executive Officer Utility Associates, Inc. 404-769-0654 www.utility.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 404-816-0300 Response to Weld County CO RFP No. B1900061 3 Law Enforcement Body Worn Camera System Utility Associates, Inc. Amazon Web Services Names Utility as 2016 and 2018 Innovation Challenge Award Winner Utility, Inc. has been recognized by Amazon as a winner of the 2016 and 2018 Amazon Web Services (AWS) City on a Cloud Innovation Challenge. Utility's innovative use of Amazon cloud storage for its police body camera, in -vehicle recording and video redaction solutions were judged on uniqueness, number of users and the availability to governments in various regions that differ in size and scope. The award was presented at the Amazon AWS Public Sector Summit in Washington, D.C. Robert McKeeman, Vice President of Business Development, of Utility said "Being named as a winner by Amazon Web Services for our innovative solutions to solve a government challenge solidifies our work to meet our mission to make police officers' jobs safer, while protecting Privacy for Police Officers and Citizens, and enabling Police Accountability and Transparency. Through our partnership with Amazon Web Services, we provide our customers with a very reliable and cost- effective video management and redaction solution." "I was honored to accept the award on behalf of Utility. However, the award was earned by our entire team who design, develop, sell, support, install, manage, and provide administration for our BodyWornTM, RocketloTT"^, in - vehicle recording and Smart Redaction TM solutions." Utility's BodyWornTM is a smart, policy - based, body -worn camera solution that allows police departments to set video recording policies with confidence the policies will be followed reliably and consistently. Officer Down Emergency reporting and BOLO alerts protect Utility was granted the award in the Partners in Innovation officer safety. Video is immediately category, which goes to a technology partner that has deployed and securely uploaded to the Amazon an innovative solution to solve a government challenge. AWS Cloud automatically as it is being recorded. The Amazon -hosted AVaiLWebTM Evidence Management System allows users to categorize, search, and view video evidence, report officer and vehicle locations, and automatically redact video evidence, all through a web browser. The AWS Cloud Storage is widely recognized as one of the largest and most sophisticated in the world, with ten times the video storage capacity of the next ten largest cloud storage providers combined. Video captured on Utility's BodyWornTM camera is encrypted on the camera, in transit to, and in the AWS Cloud with AES-256 encryption, thus protecting the security and Chain of Custody of legal evidence at all levels in the Evidence Ecosystem. Utility's customers can choose to access to Amazon AWS-based e -discovery, e -citation, secure image management, mobile forensics, crime forecasting, major risk event management, public records management, backup, archival and disaster recovery tools on the Amazon AWS Cloud. Response to Weld County CO RFP No. B1900061 4 Law Enforcement Body Worn Camera System Utility Associates, Inc. The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The proposal proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B1900061 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The proposal(s) may be awarded to more than one vendor. FIRM Utility Associates, Inc. BUSINESS ADDRESS 250 E. Ponce de Leon Avenue, Suite 700 CITY, STATE, ZIP CODE Decatur, GA 30030 BY Ted M. Davis, President and CEO (Please print) DATE 3/12/2019 TELEPHONE NO 8 597-4707 Toll Free FAX 404-795-0525 TAX ID # 58-2574318 SIGNATUREr��s1 E-MAIL tmd@utility.com or proposals@utility.com *"ALL RESPONDENTS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR PROPOSAL** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551 -0000. YOU DO NOT NEED TO SEND BACK PAGES 1 -8. PROPOSAL REQUEST#B1900061 61900061 Page 16 Response to Weld County CO REP No. 81900061 Law Enforcement Body Worn Camera System UTILITY ' i �O Purchase and Service Level Agreement INTRODUCTION This service agreement describes the levels of service that (the client) will receive from Utility (UA) (the supplier). Purpose The client depends on IT equipment, software and services (the IT system) that are provided, maintained and supported by the supplier. Some of these items are of critical importance to the business. This service agreement sets out what levels of availability and support the client is guaranteed to receive for specific parts of the IT system. This Service Agreement forms an important part of the contract between the client and the supplier. It aims to enable the two parties to work together effectively. SCOPE Parties This agreement is between: The client: The supplier: Weld County Sheriff's Office Utility Associates Inc. 1950 O Street 250 E. Ponce De Leon Avenue Greeley, CO 80631 Suite 700 Decatur, GA 30030 Key Contact: Key Contact: Captain Alan Caldwell Amanda A. Havice 970-400-2808 404-816-0300 acaldwell weld ov.com ahavice@utilit.com Dates and Reviews This agreement begins on the Effective Date of the agreement, which is the date of signature by the Client and will run for the term of the agreement plus any extensions of such agreement. It may be reviewed at any point, by mutual agreement. It may also be reviewed if there are any changes to the client's system. Equipment, Software and Services Covered This agreement covers only the equipment, software and services in the table below. This list may be updated at any time, with agreement from both the client and supplier. Item Type Number of Items Item Priority BodyWorn Camera Qty 80 Supplied by Utility 1 Bluetooth Controller Qty 80 Supplied by Utility 2 AvailWeb Qty Unlimited Licenses Supplied b Utilit 1 www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 1 Decatur, GA 30030 800-597-4707 UTILITY RocketloT In -Car Qty 66 Supplied by Utility 1 Communications and Mobile Router (vehicles will be pre - wired for future in -car video functionality during RocketloT installation) Smart WayPoint(s) Qty 7 Supplied by Utility 1 *Includes all services, installation, training, and configuration of the above listed equipment, statement of work, and cost ro osal. Exclusions This agreement is written in a spirit of partnership. The supplier will always do everything possible to rectify every issue in a timely manner. However, there are a few exclusions. This agreement does not apply to: • Any equipment, software, services or other parts of the IT system not listed above • Software, equipment or services not purchased via and managed by the supplier Additionally, this agreement does not apply when: • The problem has been caused by using equipment, software or services in a way that is not recommended (defined as intentional neglect, misuse, or destruction of the equipment) • The client has made unauthorized changes to the configuration or set up of affected equipment, software or services. Unauthorized changes are defined as changes made by any party other than the Supplier to the software, hardware, or firmware that alter the system's ability to record, upload, or view data. • The client has prevented the supplier from performing required maintenance and update tasks. • The issue has been caused by unsupported equipment, software or other services. This agreement does not apply in circumstances that could reasonably be said to be beyond the supplier's control. For instance: floods, war, acts of god and so on. Regardless of the circumstances, Utility aims to be helpful and accommodating at all times and will do its absolute best to assist the client wherever possible. RESPONSIBILITIES Supplier Responsibilities The supplier will provide and maintain the system used by the client. The Service Level Agreement between the supplier and the client includes full details of these responsibilities. Additionally, the supplier will: • SaaS will be maintained at 99% uptime/availability or greater 24/7/365 • Ensure relevant software, services and equipment are available to the client including an equipment spare pool of 2% • Respond to support requests within the timescales listed below • Take steps to escalate and resolve issues in an appropriate, timely manner • Maintain good communication with the client at all times www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 1 Decatur, GA 30030 800-597-4707 ■ UTILITY The Supplier will also provide the following additional functionality and services: • Media integrity report functionality in AVaiLWeb that documents and certifies the integrity of all video from inception to download. The report can be downloaded into PDF or CSV formats. • A written explanation of how the integrity of the original video is ensured from inception to download, and how the Media Integrity Report is generated. • A dedicated portal functionality to share video with the District Attorney's Office and other Court Officials ("Ultimate Witness"). • Training to selected Weld County employees on the dedicated portal ("Ultimate Witness") to share video with the District Attorney's Office and other Court Officials. • Integration services into the current Spillman CAD system, and integration into the future CAD replacement system expected to be implemented between first quarter of 2021 and fourth quarter of 2022 at no additional charge. If the integration requires services of an additional vendor, Client will be responsible for the additional charges. Client Responsibilities The client will use the supplier -provided system as intended. The client is responsible for maintaining power and internet connectivity at all video offload locations on the network. For offload via a client approved third party or supplier provided access point, the client has the option of either (a) organizing an independent internet connection via its local provider with a minimum upload speed of 50 Mbps, or, (b) connecting the access point to its own network having a minimum internet upload speed of 50 Mbps. Upon execution of the agreement, as part of the deployment process, a network assessment will be conducted of the client's upload speed for the transmission of data to the CJIS Compliant Cloud. In most cases, the client should budget for an increase to their upload speed with their local carrier. Additionally, the client will: • Notify the supplier of issues or problems in a timely manner • Provide the supplier with access to equipment, software and services for the purposes of maintenance, updates and fault prevention • Maintain good communication with the supplier at all times GUARANTEED RESPONSE TIMES When a client raises a support issue with the supplier, the supplier promises to respond in a timely fashion. Response Times Utility provides a 99% uptime/availability commitment. All systems have health monitoring that assures that issues are typically addressed 24/7/365 by Utility personnel before they become an impact to the performance of the service. For support provided to the customer directly, Utility has a tiered response to support that will escalate the level of support depending on the situation. Tier 1 would be on -site support by the department staff after they have been trained by Utility, which will alleviate most day-to-day issues that may pop up. Problems beyond Tier 1 scope will be escalated to Tier 2, which is phone -based support, and from there to Tier 3, which is on -site technical support from a Utility field engineer. The cost of the response time is included in this Agreement. www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 1 Decatur, GA 30030 800-597-4707 UTILITY BODY WORN While most support calls are handled immediately, Tier 2 issues have guaranteed response times as shown below: Item ..........Fatal Severe Medium Minor 9 1 Hour 1 Hour 2 Hours 3 Hours 2 2 Hours 2 Hours 4 Hours 6 Hours 3 4 Hours 4 Hours 8 Hours 16 Hours Severity Levels The severity levels shown in the tables above are defined as follows: • Fatal: Complete degradation — all users and critical functions affected. Item or service completely unavailable. • Severe: Significant degradation — large number of users or critical functions affected. • Medium: Limited degradation — limited number of users or functions affected. Business processes can continue. • Minor: Small degradation — few users or one user affected. Business processes can continue. RESOLUTION TIMES The supplier will always endeavor to resolve problems as swiftly as possible. It recognizes that the client's systems are key to daily functions and must be functional in the field. However, Utility is unable to provide guaranteed resolution times. This is because the nature and causes of problems can vary. In all cases, the supplier will make its best efforts to resolve problems as quickly as possible. It will also provide frequent progress reports to the client. SCOPE OF SERVICES 1.1.1 Access to Software. UA is the developer and owner of, or has rights to, certain enterprise mobile device tracking and messaging software known as "AVaiLTM", "AVaiL Web", "Vehicle Diagnostics", and "RFID Tracking" and related content to be provided to Customer; such software, its related content and any related documentation provided by UA, and the means used to provide the software to Customer and the services described herein are collectively referred to as the "Service". Subject to Customer's payment of the applicable fees and Customer's compliance with the terms of this Agreement, Customer, its affiliates and its and their employees ("Licensed Users") shall have the right to access and use the Service solely for Customer's and its affiliates' internal business purposes. UA will issue to one Licensed User ("Customer Administrator") an individual logon identifier and password ("Administrator Logon") for purposes of administering the Service. Using the Administrator's Logon, the Customer Administrator shall assign each Licensed User a unique logon identifier and password ("User Login") and provide such information to the Licensed Users and UA via the Service. Customer shall not provide a User Login to any individual or entity that is not a Licensed User to use the Service. Customer shall be responsible to ensure, by agreement or otherwise, that each Licensed User will: (a) be responsible for the security and/or use of his or her User Login; (b) not disclose such logon identifier or password to any person or entity; (c) not permit any other person or entity to use his or her User Login; (d) use the Service only in accordance with the terms and conditions of this Agreement and on the workstation software from which the Service is accessed. UA shall have the right to deactivate, change and/or delete User Logins of Licensed Users who have violated this Agreement and to deny or revoke access to the Service, in whole or in part, if UA reasonably believes Customer and/or its Licensed Users are in material breach of this Agreement. Customer shall be solely responsible for ensuring that the access to the Service by a Licensed User who ceases to be an employee of Customer or one of its affiliates is terminated. UA shall have no responsibility for managing, monitoring, and/or overseeing Customer's and its Licensed Users' use of the Service. Customer acknowledges that the www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 1 Decatur, GA 30030 800-597-4707 UTILITY S BODYWORN Service may contain devices to monitor Customer's compliance with the terms and restrictions contained herein and Customer's obligations hereunder. 1.1.2 Operating Environment. Customer is solely responsible for acquiring, installing, operating and maintaining the hardware and software environment necessary to access and use the Service remotely via the Internet. 1.1.3 Changes to Service. UA may upgrade, modify, change or enhance ("Change") the Service and convert Customer to a new version thereof at any time in its sole discretion so long as such Change does not materially diminish the scope of the Service, in which event Customer shall have the right to terminate this Agreement upon thirty (30) days written notice to UA. During the term of this agreement, if UA upgrades the version of the Service Customer is using under this Agreement, Customer will not be charged an upgrade fee. Should UA offer additional optional software modules in the future that complement the Software, Customer may elect to purchase the optional software modules for an additional fee; however, Customer has no obligation to do so. 1.1.4 Help Desk. UA shall provide 24/7 Customer support in the form of a Help Desk. Customers reporting issues through email will receive confirmation of the issue within a reasonable time and will receive a callback the same business day if practical. The Help Desk is always subject to availability of our technical staff and clause 1.1.5 below. 1.1.5 Uptime Commitment. a. Availability. The Service will be made available to Customer and its Licensed Users twenty-four hours a day, seven days a week less the period during which the Service are not available due to one or more of the following events (collectively, the "Excusable Downtime"): (i) Scheduled network, hardware or service maintenance; (ii) The acts or omissions of Customer or Customer's employees, agents, contractors, vendors, or anyone gaining access to the Service by means of a User Login; (iii) A failure of the Internet and/or the public switched telephone network; (iv) The occurrence of any event that is beyond UA's reasonable control, or (v) At Customer's direction, UA restricting Customer's and its Licensed Users access to the Service. b. Commitment. Customer is responsible for promptly notifying UA in the event of a suspected Service failure. For the purposes of establishing uptime herein, downtime begins upon such notification and ends upon restoration of Service. Subject to Customer satisfying its obligations herein, UA guarantees that the Service will be available to Customer and its Licensed Users at least 99% of the time during each calendar month, excluding Excusable Downtime ("Uptime Commitment"). If UA fails to satisfy the Uptime Commitment during a month, then UA will credit to Customer a pro- rated portion of the Fees in the first month of the next succeeding calendar quarter following the failure. For purposes of this Section, "pro- rated portion of the Fees" means the product obtained by multiplying the applicable Fees during the month of the failure by a fraction, the numerator of which will be the number of hours that the Service did not satisfy the Uptime Commitment, and the denominator of which will be the total number of hours during the month that such failure occurred less Excusable Downtime. USE OF THE SERVICE 2.1 Scope of Use. Subject to the terms and conditions of this Agreement, including, without limitation, Section 2.2 and 2.3 hereof and Customer's payment of all applicable Fees, UA hereby grants to Customer a limited, a non-exclusive, non- assignable, non -transferable license (the "License"), without the right to sublicense, to access and use the Service, during the Term, over the Internet for Customer's and its affiliates' internal business purposes, on a computer or a computer network operated by Customer, only by Licensed Users and only using the User Logins provided to UA for such Licensed Users for such use. 2.2 End User License Agreements. The Licensed software may incorporate software under license from a third party. If the third party requires Customer's notification of such use through an End User License Agreement (EULA), UA will provide such notification to the Customer. In order to use the Service, Customer www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 1 Decatur, GA 30030 800-597-4707 fl UTILITY agrees to be bound by all EULA(s) provided at the time of delivery whether by hardcopy or displayed upon Installation or use of the Service. Customer's use of the Service subsequent to such notice(s) shall constitute Customer's acceptance of the EULA(s). 2.3 Restrictions. Customer and its Licensed Users shall not: (a) copy the Service or any portion thereof other than as required to use the Service remotely as intended by this Agreement; (b) translate, decompile or create or attempt to create, by reverse engineering or otherwise, the source code from the object code of the Service; (c) modify, adapt, translate or create a derivative work from the Service; (d) use the Service to track more than the number of tracked asset units for which Fees have been paid pursuant Article 3 below; (e) sell, lease, loan, license, assign, sublicense, rent, transfer, publish, disclose, divulge, display, make available to third parties on a time-sharing or service bureau basis or otherwise make available for the benefit of third parties all or any part of the Service, including, without limitation, by transmitting or providing the Service, or any portion thereof, over the Internet, or otherwise, to any third party; (f) interfere or attempt to interfere with the operation of the Service in any way; (g) remove, obscure or alter any label, logo, mark, copyright notice, trademark or other proprietary rights notices affixed to or contained within the Service; (h) create any frames or other references at any other web sites pertaining to or using any of the information provided through the Service or links to the Service; or (i) engage in any action that constitutes a material breach of the terms and conditions of this Agreement. All rights not expressly granted hereunder are reserved to UA. FEES AND PAYMENT TERMS 3.1 Fees. As a condition to the License granted pursuant to Section 2.1 above, Customer shall pay Software as a Service annual usage fees ("Fees"). Customer shall, in addition to the Fees required hereunder, pay all applicable sales, use, transfer or other taxes and all duties, whether international, national, state or local, however designated, which are levied or imposed by reason of the transaction(s) contemplated hereby, excluding, however, income taxes on income which may be levied against UA ("Taxes"). Customer shall reimburse UA for the amount of any such Taxes. If Customer fails to pay any undisputed Fees within thirty (30) business days of the date they are due, the Service shall be suspended until all outstanding Fees have been paid. All Fees shall be non-refundable except as otherwise set forth herein. 3.2 Time -and -Materials Service. If Customer requests and UA agrees to provide services that are outside the scope of the Service, such services shall be provided at UA's then -current hourly service rates or as established within a separate agreement addressing these specific requests. REPRESENTATIONS AND WARRANTIES 4.1 Expressed Warranty. Products manufactured by UA are warranted to be free from defects in material and workmanship under normal use and service. This warranty is applicable to any of UA's products that Customer returns to UA during the period of the initial term of the agreement. All equipment issued, including BodyWornTM devices and peripherals, and Rocket loTTM in -vehicle systems and peripherals, are warranted for the duration of the initial agreement and will be repaired or replaced at UA's cost with an appropriate Request to Merchant (RMA) authorization. UA's obligations, with respect to such applicable warranty returns, are limited to repair, replacement, or refund of the purchase price actually paid for the product, at UA's sole option. UA shall bear round-trip shipment costs of defective Items found to be covered by this warranty. Defective Products or parts thereof may be replaced with either new, factory refurbished, or remanufactured parts. Defective parts, which have been replaced, shall become the UA's property. This warranty does not extend to any product sold by UA which has been subjected to malicious intent, neglect, accident, improper installation by a non -authorized 3rd party, or a use for purposes not included or not in accordance with operational maintenance procedures and instructions furnished by UA, or which has been repaired or altered by UA or persons other than UA or which has been damaged by secondary causes, including but not limited to, improper voltages, adverse environment conditions, improper handling, or products which have had their serial number or any part thereof altered, defaced, or removed. UA liability does not cover normal wear and tear or deterioration. Uniforms or modified uniforms provided with the service have a 1 -year warranty and are limited to defects in material workmanship that render prevent the user from capturing video and/or using the Service. The www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 J Decatur, GA 30030 800-597-4707 ■ ■ UTILITY `€ I. Expressed Warranty does not include changes to the color or appearance of the uniform that result from normal wear and tear. 4.2 UA and Customer Responsibilities. Each party (the "Representing Party") represents and warrants to the other that: (a) it has the authority to enter this Agreement and to perform its obligations under this Agreement; (b) the execution and performance of this Agreement does not and will not violate any agreement to which the Representing Party is a party or by which it is otherwise bound; and (c) when executed and delivered, this Agreement will constitute a legal, valid and binding obligation of the Representing Party, enforceable in accordance with its terms. In addition to the foregoing: UA warrants that the software provided as part of the Service will materially conform to the applicable then -current documentation relating to the Service when used in an operating environment that complies with the then - current documentation relating to the Service. If UA alters the documentation in a way that materially diminishes the scope of the Services, Customer shall have the right to terminate this Agreement upon thirty (30) days prior written notice to UA. In the event that the software which is part of the Service fails to perform in accordance with this warranty, Customer shall promptly inform UA of such fact, and, as Customer's sole and exclusive remedy, UA shall either: (i) repair or replace the Service to correct any defects in the software without any additional charge to Customer, or (ii) terminate this Agreement and provide Customer, as Customer's sole and exclusive remedy, with a pro rata refund (for the unexpired portion of the applicable Term) of the Fees paid to UA hereunder. Customer represents and warrants to UA that Customer and its Licensed Users (i) will use the Service only for lawful purposes; (ii) will not interfere with or disrupt the operation of the Service or the servers or networks involved with the operation of the Service; (iii) attempt to gain unauthorized access to the Service, other accounts, computer systems or networks connected to the Service, through any other means; or (iv) interfere with another user's use and enjoyment of the Service. 4.3 Export Restrictions. Customer represents and warrants that it and all Licensed Users will comply with all applicable laws, rules and regulations in the jurisdiction from which they access the Service, including those laws, rules and regulations which apply to the access, import, use and export of controlled technology or other goods. Customer also agrees that it and all Licensed Users will comply with the applicable laws, rules and regulations of the jurisdictions from which UA operates the Service (currently, the United States of America). In particular, Customer represents, warrants and covenants that it shall not, without obtaining prior written authorization from UA and, if required, of the Bureau of Export Administration of the United States Department of Commerce or other relevant agency of the United States Government, access, use, export or re-export, directly or indirectly, the Service, or any portion thereof or any Confidential Information of UA (including without limitation information regarding the use, access, deployment, or functionality of the Service) from the United States to (a) any country destination to which access, use, export or re-export is restricted by the Export Administration Regulations of the United States Department of Commerce; (b) any country subject to sanctions administered by the Office of Foreign Assets Control, United States Department of the Treasury; or (c) such other countries to which access, use, export or re- export is restricted by any other United States government agency. Customer further agrees that it is solely responsible for compliance with any import laws and regulations of the country of destination of permitted access, use, export or re-export, and any other import requirement related to a permitted access, use, export or re-export. 4.4 Warranty Disclaimer. CUSTOMER ACKNOWLEDGES THAT, EXCEPT AS PROVIDED HEREIN, THE SERVICE IS PROVIDED HEREUNDER WITH NO WARRANTY WHATSOEVER. CUSTOMER ACKNOWLEDGES THAT ITS USE OF THE SERVICE IS AT ITS OWN RISK. EXCEPT AS EXPRESSLY PROVIDED HEREIN, (a) THE SERVICE IS PROVIDED SOLELY ON AN "AS -IS" BASIS, AND (b) UA MAKES, AND CUSTOMER RECEIVES, NO WARRANTIES, EXPRESS, IMPLIED, OR OTHERWISE. UA EXPRESSLY DISCLAIMS ALL IMPLIED WARRANTIES AND CONDITIONS OF MERCHANTABILITY, MERCHANTABLE QUALITY, SATISFACTORY QUALITY, FITNESS FOR A PARTICULAR PURPOSE, AND/OR NONINFRINGEMENT AND ALL DUTIES AND OBLIGATIONS IMPLIED IN LAW. UA DOES NOT WARRANT THAT THE SERVICE SHALL BE OPERABLE, SHALL PROPERLY STORE DATA, SHALL OPERATE UNINTERRUPTED OR ERROR FREE, SHALL BE SECURE, SHALL KEEP DATA CONFIDENTIAL, SHALL FUNCTION OR OPERATE IN CONJUNCTION WITH ANY OTHER PRODUCT OR SHALL MEET CUSTOMER'S NEEDS. www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 1 Decatur, GA 30030 800-597-4707 UTILITY CONFIDENTIAL INFORMATION 5.1 Confidential Information. As used herein, the term "Confidential Information means all technical, business and other information relating to the Service, which (i) is possessed or hereafter acquired by UA and disclosed to Customer or Licensed Users, (ii) derives economic value from not being generally known to persons other than UA and its customers, and (iii) is the subject of efforts by UA that are reasonable under the circumstances to maintain its secrecy or confidentiality. Confidential Information shall include, but shall not be limited to, oral or written (including, without limitation, storage in electronic or machine readable media) information with respect to UA's trade secrets, know-how, proprietary processes, operations, employees, contractors, prospects, business plans, product or service concepts, business methods, hardware, software, codes, designs, drawings, products, business models and marketing strategies, in each case relating to the Service. Confidential Information shall not include any information which Customer can demonstrate (a) has become generally available to and known by the public (other than as a result of a disclosure directly or indirectly by Customer, any of its affiliates or any of its or their respective employees, contractors or agents), (b) has been made available to Customer on a non - confidential basis from a source other than UA, provided that such source is not and was not bound by a confidentiality agreement with UA or any other legal obligation of non -disclosure, or (c) has been independently acquired or developed by Customer without violating any of its obligations under this Agreement. 5.2 Non -Disclosure of Confidential Information. Customer shall hold confidential all Confidential Information (as defined in Section 5.1) of UA and shall not disclose or use (except as expressly provided in this Agreement) such Confidential Information without the express written consent of UA. Confidential Information of UA shall be protected by the Customer with the same degree of care as Customer uses for protection of its own confidential information, but no less than reasonable care. Customer may disclose Confidential Information only to those of its employees who have a need to know the Confidential Information for purposes of performing or exercising rights granted under this Agreement and only to the extent necessary to do so. At any time upon the request of UA, the Customer shall promptly, at the option of UA, either return or destroy all (or, if UA so requests, any part) of the Confidential Information previously disclosed and all copies thereof, and the Customer shall certify in writing as to its compliance with the foregoing. Customer agrees to secure and protect the Confidential Information in a manner consistent with the maintenance of UA's rights therein and to take appropriate action by instruction or agreement with its Licensed Users to satisfy its obligations hereunder. Customer shall use its reasonable commercial efforts to assist UA in identifying and preventing any unauthorized access, use, copying or disclosure of the Confidential Information, or any component thereof. Without limitation of the foregoing, Customer shall advise UA immediately in the event Customer learns or has reason to believe that any person has violated or intends to violate these confidentiality obligations or the proprietary rights of UA. In the event Customer is required to disclose any Confidential Information by law or court order, it may do so, provided that UA is provided a reasonable opportunity to prevent such disclosure, and, in the event of a disclosure, that the Customer apply reasonable commercial efforts to ensure that available confidentiality protections are applied to such information. In such event, Customer shall not be liable for such disclosure unless such disclosure was caused by, or resulted from, in whole or in part, a previous disclosure by Customer, any of its affiliates or any of its or their respective employees, contractors or agents, not permitted by this Agreement. UA Confidential Information shall not include information which can be demonstrated by Customer: (i) to have become part of the public domain except by an act or omission or breach of this Agreement on the part of Customer, its employees, or agents; (ii) to have been supplied to Customer after the time of disclosure without restriction by a third party who is under no obligation to UA to maintain such information in confidence; or (iii) required to be disclosed by law or court order, provided that UA is provided a reasonable opportunity to prevent such disclosure, and, in the event of a disclosure, that Customer apply reasonable commercial efforts to ensure that available confidentiality protections are applied to such information. Notwithstanding the foregoing, the Parties recognize that Customer is a Colorado governmental entity required to comply with the Colorado Open Records Act (CORA), C.R.S. §24-72-201 et. seq. Customer's compliance with CORA shall not be considered a violation of breach of this Agreement. If Customer receives a CORA request for records which may include Confidential Information, Customer shall give notice to UA and up to three business days (as outlined in CORA) for UA to object and file an appropriate action in the Weld County District Court. In that circumstance Customer shall not disclose the requested Confidential Information except in compliance with the Court's Order. www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 1 Decatur, GA 30030 800-597-4707 11 UTILITY VW BODY WORN 5.3 Non -Disclosure of Customer Confidential Information. Notwithstanding any provision of this Agreement to the contrary, UA shall hold confidential all information disclosed to UA (a) concerning the business affairs or proprietary and trade secret information of Customer, (b) any information that derives economic value from not being generally known to persons other than Customer and its employees, and (c) any information that is the subject of efforts by Customer that are reasonable under the circumstances to maintain its secrecy or confidentiality, whether disclosed to UA by Customer in oral, graphic, written, electronic or machine readable form ("Customer Confidential Information') and shall not disclose or use such Customer Confidential Information without the express written consent of Customer. Customer Confidential Information shall be protected by UA with the same degree of care as UA uses for its own confidential information, but no less than reasonable care. UA may disclose Customer Confidential Information only to those of its employees who have a need to know the Customer Confidential Information for purposes of performing or exercising rights granted under this Agreement and only to the extent necessary to do so. At any time upon the request of Customer, UA shall promptly, at the option of Customer, either return or destroy all (or, if Customer so requests, any part) of the Customer Confidential Information previously disclosed and all copies thereof, and UA shall certify in writing as to its compliance with the foregoing. UA agrees to secure and protect the Customer Confidential Information in a manner consistent with the maintenance of Customer's rights therein and to take appropriate action by instruction or agreement with its employees to satisfy its obligations hereunder. UA shall use reasonable commercial efforts to assist Customer in identifying and preventing any unauthorized access, use, copying or disclosure of the Customer Confidential Information, or any component thereof. Without limitation of the foregoing, UA shall advise Customer immediately in the event UA learns or has reason to believe that any person has violated or intends to violate these confidentiality obligations or the proprietary rights of Customer, and UA will, at UA's expense, cooperate with Customer in seeking injunctive or other equitable relief in the name of UA or Customer against any such person. Customer Confidential Information shall not include information which can be demonstrated by UA: (i) to have become part of the public domain except by an act or omission or breach of this Agreement on the part of UA, its employees, or agents; (ii) to have been supplied to UA after the time of disclosure without restriction by a third party who is under no obligation to Customer to maintain such information in confidence; or (iii) required to be disclosed by law or court order, provided that Customer is provided a reasonable opportunity to prevent such disclosure, and, in the event of a disclosure, that UA apply reasonable commercial efforts to ensure that available confidentiality protections are applied to such information. 5.4 Passwords. Any and all logon identifiers and passwords provided hereunder are deemed Confidential Information of UA. Customer and Licensed Users are responsible for maintaining the confidentiality of such logon identifiers and passwords. Customer agrees to (a) notify UA of any unauthorized use of such logon identifiers or passwords or any other breach of security pertaining to the Service when it became known to the customer, and (b) ensure that Licensed Users exit from their accounts at the end of each session. UA cannot and will not be liable for any loss or damage arising from Customer's or any Licensed User's failure to comply with this Section 5.4. 5.5 Term. With regard to Confidential Information that constitutes trade secrets, the obligations in this Section shall continue for so long as such information constitutes a trade secret under applicable law. With regard to all other Confidential Information, the obligations in this Section shall continue for the term of this Agreement and for a period of five years thereafter. INDEMNIFICATION AND LIABILITY 6.1 Utility Associates (UA). UA shall indemnify, defend and hold the Customer and its officials, agents and employees harmless from and against any and all claims, damages, losses, injuries and expenses (including reasonable attorneys' fees), relating to or arising out of: (i) any act or omission of UA, its officers, employees, subcontractors, or agents in connection with the performance of the Services; (ii) any breach of a covenant, representation or warranty made by UA under this Contract; and (iii) use by UA of any intellectual property in connection with the Services (whether such intellectual property is owned by UA or a third party) or the incorporation by UA of intellectual property into the Services. PROPRIETARY RIGHTS www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 I Decatur, GA 30030 800-597-4707 fl UTILITY 7.1 Proprietary Rights. No right (except for the License right granted in Article 2), title or interest in any intellectual property or other proprietary rights are granted or transferred to Customer hereunder. UA and its third -party licensors and service providers retain all right, title and interest, including, without limitation, all patent, copyright, trade secret and all other intellectual property and proprietary rights, inherent in and appurtenant to the Service and all derivative works connected therewith. TERM AND TERMINATION 8.1 Term; Termination. The term of this Agreement (the "Term") shall commence on the Effective Date and shall continue for an initial term of five (5) years thereafter, unless terminated earlier or renewed as set forth herein, and shall automatically renew for additional one (1) year terms unless either party cancels such renewal by written notice to the other party. Either party may immediately terminate this Agreement in the event that: (a) the other party breaches any material obligation, warranty, representation or covenant under this Agreement, (b) the other party becomes insolvent or is unable to pay its debts as due, enters into or files (or has filed or commenced against it) a petition, arrangement, action or other proceeding seeking relief or protection under the bankruptcy laws of the United States or similar laws of any other jurisdiction or transfers all of its assets to another person or entity, or (c) Customer has not used the Service for a consecutive six (6) month period. In the event the Agreement is terminated under this provision, Customer is only responsible for all Fees due up through the effective date of the termination. If Customer has already submitted Fees for the entire Term, Customer is entitled to a pro -rata refund of all Fees not owing past the effective termination date. Either party may terminate this Agreement for any reason by providing at least thirty (30) days written notice to the other party. In the event Customer terminates the Agreement under this provision, Customer is only responsible for all Fees due up through the effective date of the termination. If Customer has already submitted Fees for the entire Term, Customer is entitled to a pro -rata refund of all Fees not owing past the effective termination date. If UA terminates the Agreement under this provision, Customer is entitled to at least thirty (30) more days use of the Service, for which Customer will be responsible for all Fees. If UA terminates the Agreement and Customer has already submitted Fees for the entire Term, Customer is entitled to a pro -rata refund of all Fees not owing past the effective termination date. If timely payment of undisputed Fees is not received by its due date, UA reserves the right to either suspend or terminate Customer's or Licensed User's access to the Service. Upon termination or expiration of this Agreement for any reason, the License and the Service shall terminate, Customer will be obligated to pay any and all Fees due hereunder up through the date of such termination or expiration and UA shall have no further obligations to Customer. Sections 2.2, 2.3, and 4.3 and Articles 5, 6, 7, 8, and 9 hereof shall survive the expiration or termination of this Agreement for any reason. (d) The Termination for Convenience Clause asserts that, with thirty (30) days written notice, the customer may rescind its contract for failure to perform, and will be refunded the balance of the contract, prorated for the period of use. Should the contract be cancelled, all video stored in the Evidence Management System will be provided to the Department for transfer to another vendor, in an industry standard format (.mp4). (e) 3'sd Party Financing; Termination. Should customer terminate their agreement with UA, any unused portion of the paid balance to a 3111 party financing company, pro -rated through the period of payment, would be refunded by UA to the customer. MISCELLANEOUS 9.1 Notices. Any written notice required or permitted to be delivered pursuant to this Agreement will be in writing and will be deemed delivered: (a) upon delivery if delivered in person; (b) three (3) business days after deposit in the United States mail, registered or certified mail, return receipt requested, postage prepaid; (c) upon transmission if sent via telecopier/facsimile, with a confirmation copy sent via overnight mail; (d) one (1) business day after deposit with a national overnight courier; 9.2 Governing Law and Venue. This Agreement, and all the rights and duties of the parties arising from or relating in any way to the subject matter of this Agreement shall be governed by, construed and enforced www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 j Decatur, GA 30030 800-597-4707 Fl UTILITY I!!'j] in accordance with the laws of the State of Colorado. Any suitor proceeding relating to this Agreement shall be brought in the courts, state and federal, located in Weld County, Colorado. 9.3 UCITA Disclaimer. THE PARTIES AGREE THAT THE UNIFORM COMPUTER TRANSACTIONS ACT OR ANY VERSION THEREOF, ADOPTED BY ANY STATE, IN ANY FORM ("UCITA"), SHALL NOT APPLY TO THIS AGREEMENT. TO THE EXTENT THAT UCITA IS APPLICABLE, THE PARTIES AGREE TO OPT OUT OF THE APPLICABILITY OF UCITA PURSUANT TO THE OPT -OUT PROVISION(S) CONTAINED THEREIN. 9.4 Assignment. Neither Party shall not assign, sublicense or otherwise transfer this Agreement, in whole or in part, nor delegate or subcontract any of its rights or obligations hereunder, without the other Party's prior written consent, except in the event of an assignment to an affiliate 9.5 Force Majeure. Neither party shall have any liability to the other or to third parties for any failure or delay in performing any obligation under this Agreement due to circumstances beyond its reasonable control including, without limitation, acts of God or nature, actions of the government, fires, floods, strikes, civil disturbances or terrorism, or power, communications, satellite or network failures; provided, however, this Section 9.5 shall not apply to Customer's obligation to pay any of the Fees in accordance with Article 3 hereof. 9.6 Modifications. All amendments or modifications of this Agreement shall be in writing signed by an authorized representative of each party hereto. The parties expressly disclaim the right to claim the enforceability or effectiveness of: (a) any amendments to this Agreement that are not executed by an authorized representative of UA and Customer; (b) any oral modifications to this Agreement; and (c) any other amendments based on course of dealing, waiver, reliance, estoppel or similar legal theory. The parties expressly disclaim the right to enforce any rule of law that is contrary to the terms of this Section. 9.7 Waiver. The failure of either party to enforce, or the delay by either party in enforcing, any of its rights under this Agreement will not be deemed to be a waiver or modification by such party of any of its rights under this Agreement. 9.8 Severability, if any provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, in whole or in part, such holding shall not affect the validity or enforceability of the other provisions of this Agreement. 9.9 Headings. The headings used herein are for reference and convenience only and shall not enter into the interpretation hereof. 9.10 Entire Agreement. This Agreement (including the Schedules and any addenda hereto) contains the entire agreement of the parties with respect to the subject matter of this Agreement and supersedes all previous communications, representations, understandings and agreements, either oral or written, between the parties with respect to said subject matter. 9.11 Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 9.12 No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 9.13 Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or www.utiiity.com 250 E. Ponce De Leon Ave. I Suite 700 j Decatur, GA 30030 800-597-4707 fl UTILITY other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 9.14 Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 9.15 Exhibits. The following exhibits are attached hereto and incorporate herein. In the event of a discrepancy between this Agreement and the exhibits, the following shall establish the order of priority: 9.15.1 Customer's Request for Proposal 9.15.2 UA's Proposal 9.15.3 This Agreement 9.15.4 UA's Sales Quote 9.15.5 All other Exhibits www.utility.com 250 E. Ponce De Leon Ave. I Suite 700 1 Decatur, GA 30030 800-597-4707 UTILITY IN WITNESS WHEREOF, UA and Customer have executed this Agreement as of the date set forth below. All signed copies of this Agreement shall be deemed originals. Signed on behalf of the client: Signed: Name: Mike Freeman I. :a. • . •i •urn •i Signed on behalf of the supplier: Signed: Title: Date: www.utility.com Amanda A. Havice Chief Financial Officer January 31, 2020 250 E. Ponce De Leon Ave. I Suite 700 j Decatur, GA 30030 800-597-4707 February 3, 2020 Captain Alan Caldwell Weld County Sheriffs Office 1950 O Street Greeley, Colorado 80631 Dear Captain Caldwell: Utility Inc. is honored that your Department is considering our Company to provide its Officers with the BodyWorn'" and Rocket IoTTM solution. We take great pride in our Law Enforcement Partnerships and look forward to adding your Department to the growing family of Departments and Agencies who have deployed BodyWorn and Rocket IoT - the industry's smartest technology for first responders. Please allow this letter to serve notice that Utility Inc. agrees to the following provisions as part of the contract for service that the Weld County Sheriffs Office intends to enter into with our Company: 1. Price Proposal: a. Body Camera and Vehicle Communications Systems to Support 80 Officers and 66 Vehicles b. Period of Agreement = 5 Years c. Total System Price, Inclusive of all Hardware, Software Licenses, Data Storage/Retrieval, Warranty, Support, and Discounts of (-$151,300) for a period of Five (5) Years for: $459,000 d. Attachment A - (Quote #12338) outlines the details of the price proposal, with part numbers and associated quantities. 2. Bill of Materials Included with this Offer: As part of the annual subscription price for Five (5) years, each system will include the following: Body Worn and Rocket IoT Vehicle Communications - Includes AvaiLWeb'"' and SmartRedaction'SaaS, Training and Configuration, Warranty and Technical Support with Unlimited Video Storage and Download. Every Officer (Qty. 80) will be equipped with the following: a. One (1) BodyWornTM Camera and Mount b. Any Combination of New BodyWorn-Ready Uniforms, not to Exceed a $200 Uniform Allotment Credit, Per Officer c. Unlimited Existing Uniform Retrofits per Officer, within 90 Days of Hardware Receipt d. One (1) Bluetooth BodyWorn Wrist/Belt Trigger e. One (1) Holster Sensor Activation f. Avail Web Video Management Software and Mapping Interface License www.bodyworn.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 800-597-4707 g. Unlimited Download & Storage - Based on Department's Retention Policy h. SmartRedaction Software License i. BodyWorn Hardware Refresh at 37th Month of Contract j. Installation and Training - Onsite and Online Training Included, per mutually agreed upon schedule k. Full Warranty 1. 24/7 Technical Support for the Life of the Contract (60 months) Every Vehicle (Qty. 66) will be equipped with the following: a. Rocket IoTTM Vehicle Control Unit, DVR, and Communications Hub (vehicles will be pre -wired for future in -car video functionality during RocketIoT installation) b. BodyWorn Vehicle Triggers c. Setup of Rocket IoT Control Interface through Vehicle MDC d. System Setup Configuration and Validation of all vehicles e. Installation and Training - Onsite and Online Training Included, per mutually agreed upon schedule f. Full Warranty g. 24/7 Technical Support for the Life of the Contract (60 Months) For high speed wireless video offload, Utility Inc. will provide seven (7) Smart WayPoint. Normally, this is deployed at the primary offload locations, or Headquarters. Should the Department wish to have alternate offload locations, additional Smart WayPoints may be purchased, installed, for $3,500/ea. See (6) below for details about Smart WayPoint connectivity. 3. Replacement Parts Pricing: a. BodyWorn Camera: $760/ea b. Bluetooth Trigger: $50/ea c. Rocket IoT In -Car Communication System (hardware only): $3,000/ea d. Installation, Validation, Configuration for Spare Rocket IoT In -Car System: $550/ea e. Additional Uniform Purchases: Available through your local Authorized Uniform Reseller* 4. Service Level Agreement (SLA) and Termination for Convenience: a. The Service Level Agreement asserts 99% uptime with 24/7 Technical Support. This includes After Hours Call Back on any issues requiring immediate attention. On/Off Hour call backs will be provided on all issues directed to the 24/7 support team; this includes issues related to the upload and access to video, and any troubleshooting needed while an Officer(s) is/are on duty. b. The Termination for Convenience Clause asserts that, with thirty (30) days written notice, the Department may rescind its contract for failure to perform, and will be refunded the balance of the contract, prorated for the period of use. Should the contract be cancelled, all video stored in the Evidence Management System will be provided to the Department for transfer to another vendor, in an industry standard format (.mp4). www.bodyworn.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 800-597-4707 c. Details of the SLA are provided in Purchase and Service Agreement. 5. Payment Terms and Options for Procurement of Goods: 0% Finance Payment: Utility is pleased to partner with LCA Inc. to offer the Weld County Sheriffs Office the option to completely upgrade its entire fleet and officer corps with the most advanced technology available to first responders; while spreading the cost over equal annual payments at 0% Interest. • Annual Payments during the 5 Year Agreement $91,800/Year To exercise this option, please complete and submit the application Attachment (C) to the following recipient at LCA: LCA Inc., Attn: Joe Galo, ph: (800) 800-8098 x5110, email: jgalo@leasecorp.com 6. Network Connectivity Via Smart WayPoint (Utility Access Point): The Department is responsible for maintaining power and internet connectivity to the provided Smart WayPoint(s). The Department has the option of either (a) organizing an independent internet connection via its local provider with a minimum upload speed of 50 Mbps, or, (b) connecting the Smart WayPoint to its own network. Upon execution of the contract, as part of the deployment process, a network assessment will be conducted of the Department's upload speed for the transmission of data to the CJIS Compliant Cloud. In most cases, the Department should budget for an increase to their upload speed with their local carrier. 7. Additional Functionality and Services to be Provided: a. Media integrity report functionality in AVaiLWeb that documents and certifies the integrity of all video from inception to download. The report can be downloaded into PDF or CSV formats. b. A written explanation of how the integrity of the original video is ensured from inception to download, and how the Media Integrity Report is generated. c. A dedicated portal functionality to share video with the District Attorney's Office and other Court Officials ("Ultimate Witness"). d. Training to selected Weld County employees on the dedicated portal ("Ultimate Witness") to share video with the District Attorney's Office and other Court Officials. e. Integration services into the current Spillman CAD system, and integration into the future CAD replacement system expected to be implemented between first quarter of 2021 and fourth quarter of 2022 at no additional charge. If the integration requires services of an additional vendor, Client will be responsible for the additional charges. www,bodyworn.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 800-597-4707 We are privileged to work with your Department on this project. Should you have any questions, at any time, please feel free to call or email me at: 863-255-7733 or ahavice@yuti1itv.com. Respectfully, Amanda A. Havice, Chief Financial Officer Cc: Vincent Chiera, Inside Sales Manager www.bodyworn.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 800-597-4707 UTILITY SALES QUOTE Utility Associates Inc 250 East Ponce De Leon Avenue Suite 700 Decatur GA 30030 (800) 597-4707 www.utility.com Bill To Weld County CO Sheriff 1950 O Street Greeley CO 80631 Ship To Customer Weld County CO Sheriff Date Sales Quote # Expires Sales Rep PO # Terms 9/24/2019 12338 12/31/2019 Shook, Dave Net 30 BWC-S-4005 AVaiL Web SaaS and Warranty with 24/7 Technical Support 66 6,000.00 396,000.00 for BodyWorn and Rocket IoT Communications - 5 Years BWC-H-4001 BodyWorn and Rocket IoT Communications Hardware 66 1,760.00 116,160.00 Bundle BW-S-4005 AVaiL Web SaaS and Warranty and 24/7 Technical Support 14 4,500.00 63,000.00 for BodyWorn - 5 Years BW-H-4001 Bodyworn Hardware Bundle 14 760.00 10,640.00 SWP-H-4001 SmartWay Point Access Point 7 3,500.00 24,500.00 BodyWorn Refresh BodyWorn Hardware Refresh at the 37th month of the 80 0.00 0.00 Contract - No Charge DISCOUNT Finance Discount 1 (151,300.00) (151,300.00) Total $459,000.00 Utility Associates. Inc. Form W'9 Request for Taxpayer Give Form to the (Rev. December 2014) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Intemal Revenue Service I Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. Utility Associates, Inc. 2 Business name/disregarded entity name, it different from above N Ol 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to o ❑ Individual/sole proprietor or ❑✓ C Corporation ❑ S Corporation ❑ Partnership ❑ TrusVestate certain entities, not individuals; see instructions on page 3): C o single -member LLC ❑ Limited liability company. Enter the tax classification (C=C S=S P=partnershi ► Exempt payee code (if any) corporation, corporation, p) Note. For a single -member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for Exemption from FATCA reporting c b the tax classification of the single -member owner. code (if any) fi C ❑ Other (see instructions) ► lAroxn to wxonmts ,V,inWot ans,c the U.S.! .E 5 Address (number, street, and apt. or suite no.) Requester's name and address (optional) 250 E. Ponce de Leon Ave, Suite 700 N 6 City, state, and ZIP code n Decatur, GA 30030 7 List account number(s) here (optional) •• • Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line I to avoid social security number backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other - - entities, it is your employer identification number (EIN). If you do not have a number, see How to aet a TIN on page 3. or Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for L Employer identification number guidelines on whose number to enter. 5 8 - 2 5 7 4 3 1 8 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that t am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Sign Signature of r i Here U.S. person ► ;ri4i'�t 7f4j _ cl Date ► i ' General Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/fw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (AT1N), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. It you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding? on page 2. By signing the filled -out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (it any) indicating that you are exempt from the FATCA reporting. is correct. See What is FATCA reporting? on page 2 for further information. Cat. No. 10231X Form W-9 (Rev. 12-2014) Response to Weld County CO RFP No. B1900061 Law Enforcement Body Worn Camera System 6 Utility Associates. Inc. Tab 1: Background of the Firm Company Profile, Qualifications and Relevant Experience Utility Associates, Inc. is a vertically integrated US manufacturer and supplier of software solutions, body worn cameras, mobile routers, digital in -car cameras, mobile digital multi- media evidence management systems, and situational awareness software solutions for the law enforcement community, transportation agencies, and utilities. With over 100,000 devices deployed, Utility has worked with many progressive first responders, transit agencies and utilities to incorporate industry best practices to help solve critical legal evidence capture and field situational awareness management challenges. We support a base of over 350+ client agencies spanning small 5 -unit installations to multi -precinct fleets with hundreds of vehicles. Company Location and Contact Intorrnation Utility is a Delaware Corporation incorporated in 2001 with Headquarters in Decatur, Georgia, in Metropolitan Atlanta. Utility Associates, Inc. Global Headquarters: 250 East Ponce De Leon Avenue, Suite 700 Decatur, Georgia 30030 404-816-0300 general office 404-795-0525 fax www.utilitv.com www.bodyworn.com Primary Representatives: UTILITY Contract Approval: Ted M. Davis, President and CEO, tmd@utility.com 404-769-0654 Account Representative: David Shook, Business Manager dshook utility.com Support Manage: Rachel Miller, Customer Support Specialist rmillerC�utility.com Repair and Maintenance: Samson Aberra, Support Manager saberra(�utility.com Names and roles of other key staff to be assigned to Weld County, Colorado, are provided later in this Section 2: Project Team and Relevant Experience. Utility hardware and software is designed, developed, manufactured, packaged, and shipped at our two offices, state -of the -art locations in Decatur, Georgia and in Covington, Georgia, within Metropolitan Atlanta. Utility has more than 70 employees, all based in the Response to Weld County CO REP No. B1900061 7 Law Enforcement Body Worn Camera System Utility Associates, Inc. US, and dedicated to our BodyWornTM video and RocketloTTM in car DVR/router solutions. Utility has employees based in all US time zones. Utility has no plans to use subcontractors for this Weld County Law Enforcement Body Camera System project. ,cpu NTY. r4...1. consonOUNTY EdiSi Company ,- marta .. .- ARLINGTON Utility's notable customers include: DeKalb County GA Police Department Fulton County GA Police Department Clayton County GA Police Department Alpharetta GA Police Department Marietta GA Police Department South Bend IN Police Department Lawrence IN Police Department Sunrise FL Police Department Gulfport MS Police Department Boca Raton FL Police Department Benton AR Police Department Colorado Springs CO Police Department Jefferson County CO Sheriff's Department El Paso County CO Sheriff's Department Arlington TX Police Department Port Arthur TX Police Department Hobbs NM Police Department Nampa ID Police Department Henderson NV Police Department North Las Vegas NV Police Department Torrance CA Police Department San Bernardino County CA Sheriff's Office Response to Weld County CO RFP No. B1900061 Law Enforcement Body Worn Camera System n Utility Associates, Inc. Detailed References and contact information are provided following this section. As a video firm, we provide the Weld County Sheriff's Office with two examples of successful recent BodyWornTM video projects, at the following video links: City of Lawrence (IN) Police Department City of Benton (AR) Police Department The Lawrence IN Police Department was recognized in 2017 for its body camera efforts at the Amazon Web Services (A WS) Summit 'City in a Cloud Challenge', as a 'Best Practices' winner in the Small department category. Utility has extensive experience serving state, county, and municipal law enforcement agencies, with body worn digital camera systems, in -vehicle video cameras, high speed mobile routers, and video management systems. Our systems preserve the reputations of law enforcement departments and their officers, discourage frivolous litigation, support prosecution, and promote officer safety. The Utility BodyWornTM digital video recording software is the proven result of 10+ years of development and deployment in thousands of in -car video recording systems around the US. The software was originally developed between 2004 and 2008, developed and sold as video recording hardware and software for police and public transit in -car video recording systems. Approximately $70M of venture capital went into the legacy firm, with another $20M of venture debt. A significant portion of this capital funded the development of the mobile chain -of -custody Linux-based video recording software that was ported by Utility to run on Android mobile computing devices. Utility acquired the successor company in January 2013. Utility added further audit trail and functional capabilities to the company's video recording software. Response to Weld County CO RFP No. B1900061 9 Law Enforcement Body Worn Camera System Utility Associates, Inc. Utility owns key US Patents for video recording systems, including: ■ 6,831,556 — Composite Mobile Digital Information System ■ 7,768,548 — Mobile Digital Video Recording System ■ 8,781,475 — System for Switching between Cellular Networks ■ 9,246,898 — Method for Securely Distributing Legal Evidence ■ 9,282,495 — Method and Device for Switching between Cellular Networks Factors that distinguish Utility's experience from our competitors: • Proven solutions driven by the needs of our customers. Our technology is designed to protect the reputations of law enforcement departments and their officers, discourage frivolous litigation, support prosecution, and promote officer safety while maintaining an easy to use, intuitive user application. • Utility's BodyWornTM (and the RocketloTT11 in -car wireless microphone) is the only body camera (and in -car wireless microphone) available where Gunshot activates a recording. • Utility's RocketloTTM and BodyWornTM are the only mobile digital camera solutions that automate the recording and redaction process, to promote Transparency, Simplicity, and Officer Safety. • Design engineering in-house, with many years of experience in developing and delivering industry -standard digital multi -media evidence products of highest quality and interoperability, as well as deep experience in network design for video flow and storage at public safety departments. • Expert knowledgeable in recent implemented CJIS requirements for agencies. Utility solutions are Country of Origin USA, manufactured in the USA. • Utility is committed to supporting the county through the Buy American Act and the American Recovery and Reinvestment Act. All Utility solutions are BAA and ARRA Compliant. S%L l £M..tcw. Act ♦ tM ♦mnt,can Ibcon.U R.-rvo.tment Act Response to Weld County CO RFP No. B1900061 10 Law Enforcement Body Worn Camera System Utility Associates, Inc. Section 2: Company Background: Project Team and Experience All operations and management staff are located at Utility's Headquarters in Decatur, Georgia in Metropolitan Atlanta. Utility has Field Engineers based in every US Time Zone. Utility has significant experience with Colorado municipal and county agencies, and has achieved success with customers across Colorado, including City of Colorado Springs, Jefferson County Sheriff's Office, and El Paso County Sheriff's Office among others. Utility pledges we will deliver an extraordinarily high degree of customer service to Weld County, and the Weld County Sheriff's Office. Customer Success Team A successful and seamless implementation is vital for Utility to build lasting customer partnerships. The Weld County relationship will be managed by the Customer Success Team, and led by Utility's Designated Business Manager, Dave Shook, (Patrol Lieutenant, Retired, from the Washington County (OR) Sheriff's Office). Dave Shook and Utility's COO Anthony Baldoni will guide the focus of other key personnel to ensure that your needs will be our team's top priority. Customer Operations is led by an executive team member, Anthony TED DAVIS ANTHONY BALDONI DAVE SHOOK Chief Executive Officer & President Director of Operations Business Manages ANTHONY BALDONI Chief Operating Officer CHRIS LINDENAU Cruet Revenue Officer SIMON ARAYA Chief Technology Officer AMANDA HAVICE Chief Frnanctaj Officer VINNY CHIERA, JR. Inside Sales Manager RACHEL MILLER Customer Support Specualist REGIS LANCE Project Manager ALTHEA PALMER .., Protect Manager RAY GRANT 5enuor Field Engineer CRISTIAN HURTADO Field Engineer CODY BUZALSKY Field Engineer BERT JEAN Trawnei SAMSON ABERRA Support Engineer LANDON PUTNAM Support Engineer NICHOLASTATE Support Engineer Baldoni, who will have direct contact and interaction on this project to ensure the system is meeting expectations. Response to Weld County CO REP No. 61900061 11 Law Enforcement Body Worn Camera System Utility Associates, Inc Customer Operations and Project Management Teams System implementation will be led by Customer Operations, by the Project Management Team, and Implementation Team, which will be solely dedicated, from start to finish, to the success of the deployment of the body -worn cameras system for the Weld County Sheriff's Office We propose Regis Lance as our designated Project Manager for Weld County A resume for Regis Lance is provided below on the subsequent page A military veteran, Regis Lance has ten years' experience in project and program management, analysis and information security He will be responsible for adhering to scheduling deadlines and overall management of the project, with experience on recent projects similar to the County's project His background demonstrates his ability to keenly manage and solve applied technology problems The Implementation Team is responsible for the initial configuration and project setup The team leader is a Certified NetWare Engineer 5 x, 4 x, 3 x and a Microsoft Certified Systems Engineering with more than 23 years of experience This team will initially work with your technology staff to ensure proper configuration and then will direct the training sessions with officers and support staff Training for the County will be led by Bert Jean He has formal classroom instructor training and relevant experience with the software and hardware, a thorough knowledge of the material covered in the courses, and mastery of the training manuals, system documentation tools, and training aids Bert Jean is highly competent, and able to work independently of outside support to accomplish the County's goals and objectives The Customer Success Team, Customer Operations Team, and Implementation Team, will work with appointed staff from Weld County in an integrated, streamlined process for a seamless and efficient delivery of services Response to Weld County CO RFP No B1900061 12 Law Enforcement Body Worn Camera System Utility Associates, Inc Regis C. Lance 250 East Ponce De Leon STE 600 Decatur, GA 30030 1 (404) 327-1959 1 rlance@utility corn Summary Military veteran with 11 years of experience in project & program management analysis and information security Industry experience working with subject matter experts in electrical and software engineering, computer science, and physics Solid understanding of systems engineering and threat intelligence, with expertise gained from extensive professional education and on the job experience Ensured the custodial responsibility of Top Secret material, physical defense of Department of Navy units, cryptographic security of intelligence data, accreditation of systems, networks and facilities for classified equipment world-wide Revitalized numerous programs across multiple organizations, improving organizational readiness and reducing waste, to include maintenance management, audit and legal compliance, morale, welfare, and recreation, career counseling, safety administration Experience PROJECT MANAGER I UTILITY, INC I AUG 2018 - PRESENT Responsible for the conception, creation, and implementation of procedures and standards for continuous improvement of UAI operations Manage the coordination of resources for testing and installation events, customer interaction, and personnel management SENIOR PROGRAM MANAGER I US NAVY I JAN 2017 — JUNE 2018 Led cross -functional teams in oversight of projects for information technology development supporting Cyber Command / National Security Agency objectives Directed materiel procurement for network architecture development, disaster -recovery planning, and emergency systems for network servers and reserve power generators SENIOR MANAGER I US NAVY I JAN 2015 - JAN 2017 Selected to create and lead specialized teams to advise executives on implementation of countermeasures to defeat advanced threats, mitigate vulnerabilities, and capabilities of advanced systems Authored specialized information for training executives, requested to advise and speak at Johns Hopkins Applied Physics Laboratory and intelligence community conferences for rapid assistance Managed teams that conducted 149 organizational performance evaluations based on industry best practices and standards Tasked with improving interdepartmental communication deficiencies, I greatly increased cross - organizational mission effectiveness by implementing leadership changes and technical policies as the President of a peer group for 139 managers SENIOR TEAM LEAD I US NAVY I JULY 2014 - JAN 2015 Led assessments of 29 organizations, ensuring stringent security and performance certifications were met Authored the corporate policies for emergency destruction of sensitive material and access permissions to controlled spaces for naval units in the Atlantic Fleet TECHNICAL MANAGER I US NAVY I MAY 2012 - JUNE 2014 Directed 11 analysts and technicians in intelligence network operation and maintenance, ensuring accomplishment of executive objectives in austere environments Response to Weld County CO RFP No B1900061 13 Law Enforcement Body Worn Camera System Utility Associates, Inc Managed the interception and analysis of over 100k radio -frequency and network signals from high data - rate communications systems Ensured continuous operation of mission -essential systems and identification/remediation of critical deficiencies during quality assurance inspections, troubleshooting and critical repairs on multi -million - dollar equipment, risk management and controls implementation CRYPTOLOGIST & ELECTRONIC WARFARE TECHNICIAN I US NAVY I NOV 2007 - APR 2012 Managed, operated, and maintained information technology architecture and network infrastructure Led the creation of curriculum in the areas of cryptologic systems' architecture, security requirements, and technical operations, improving instructor -based training for military units Created and updated data for use by intelligence community and military organizations Intercepted, correlated, and analyzed over 80k radio -frequency and network intelligence signals Education BACHELORS OF SCIENCE I WESTERN GOVERNORS UNIVERSITY 12017-2019 (PROJECTED CONFERRAL) Major Network Operations and Security Training ELECTRONIC INTELLIGENCE ANALYSIS I US NAVY 1 2008-2009 ELECTRONIC WARFARE TECHNICIAN I US NAVY 12009 NAVAL INSTRUCTOR TRAINING I US NAVY 12014 RADIO -FREQUENCY ELECTRONIC WARFARE I GA TECH 12016 Certifications PROJECT MANAGEMENT PROFESSIONAL (PMP) I PMI 1 2018-2021 CERTIFIED LEAN SIX SIGMA BLACK BELT (ICBB) I IASSC 1 2017-2020 CERTIFIED INFORMATION SYSTEMS SECURITY PROFESSIONAL (CISSP) I (ISC)212O18-2O21 GIAC SECURITY ESSENTIALS CERTIFICATION (GSEC) I SANS GIAC 1 2018-2022 GIAC CERTIFIED INCIDENT HANDLER (GCIH) I SANS GIAC 1 2018-2022 SECURE INFRASTRUCTURE SPECIALIST I COMP TIA 1 2019-2022 SECURITY+ J COMP TIA 1 2018-2021 NETWORK+ I COMP TIA 12019-2022 A+ I COMP TIA 1 2018-2021 Response to Weld County CO RFP No B1900061 14 Law Enforcement Body Worn Camera System Utility Associates Inc. Section 2: Company Background - References UTILITY Utility Associates, Inc. supports a base of over 350+ client agencies, including law enforcement agencies, with body worn cameras, mobile video in -car cameras, and high- speed mobile routers. With over 100,00 devices deployed, Utility serves Departments that have hundreds of sworn officers, and multi -precinct fleets with many hundreds of vehicles and cameras. Examples include: • City of Colorado Springs (CO) Police Department (700+ sworn officers) • DeKalb County (GA) Police Department (860+ sworn officers) • City of Arlington (TX) Police Department (617+ sworn officers) • Clayton County (GA) Police Department (385+ sworn officers) • City of Boca Raton (FL) Police Department (216+ sworn officers) Example Colorado References Project Owner/Organization Name: Colorado Springs (CO) Police Department Project Address: 705 S Nevada Ave., Colorado Springs, CO 80903 Name and Title Principal Contact: Commander James (Pat) Rigdon Principal Contact Phone: 719.444.7759 Principal Contact Email: rigdonia(�ci.colospgs.co.us Company Website URL: https://cspd.coloradosprings.gov/ CITY OF COLORADO SPRINGS In Use Since: 2015. Brief Description of the Project Scope of this Contract: Deployment of 500 units BodyWorn TM camera system, with Installation of 270 RocketloTTM in -vehicle router/DVR units, with WiFi Hot Spot, GPS to CAD, High Speed Offload of Video Data, and media management on the AVaiLWebTM digital evidence management platform. Project Owner/Organization Name: El Paso County (CO) Sheriff's Office Project Address: 27 East Vermijo Avenue, Colorado Springs, CO 80903 Name and Title Principal Contact: Brad Shannon, Deputy Chief Principal Contact Phone: 719.520.7100 ' ' Principal Contact Email:bradshannon(delpasoco.com Company Website URL: https://www.epcsheriffsoffice.com/ 10 CO' - In Use Since: 2016. Brief Description of the Project Scope of this Contract: Deployment of 153 units BodyWorn TM camera system, with Installation of 83 RocketloT TM in -vehicle router/DVR units, and media management on the AVaiLWebTM digital evidence management platform. Also integrated deployment of 2 ruggedized vehicle -mount mobile router RocketsTM with WiFi Hot Spot, GPS to CAD, High Speed Offload of Video Data. Response to Weld County CO RFP No. 81900061 15 Law Enforcement Body Worn Camera System Utility Associates, Inc. Project Owner/Organization Name: Jefferson County (CO) Sheriff's Office Project Address: 200 Jefferson County Parkway, Golden, CO 80419 Name and Title Principal Contact: Matt Jackson, Project Manager Principal Contact Phone: 303.886.8738 Principal Contact Email: miackson(c�ieffco.us Company Website URL: https://www.4effco.us/sheriff In Use Since: 2017. Brief Description of the Project Scope of this Contract: Initial deployment of 196 units of BodyWornTM camera system, with deployment of 35 RocketloTTM in -vehicle router/DVR units, with WiFi Hot Spot, GPS to CAD, High Speed Offload of Video Data, and media management on the AVaiLWebTM digital evidence management platform. Example Large Deployment References Project Owner/Organization Name: DeKalb County (GA) Police Department 0.triuNTY*er Project Address: 1960 W Exchange PI., Tucker, GA 30084 Name and Title Principal Contact: Lt. M.C. Harden Principal Contact Phone: 404.840.8236 C 1822 Principal Contact Email:mcharden@dekalbcountyga.gov Company Website URL: https://www.dekalbcountyga.gov/police-services/welcome In Use Since: 2015. Brief Description of the Project Scope of this Contract: Deployment of 600 units BodyWornTM camera system, with 200 RocketloTTM in -vehicle router/DVR units vehicle -mount mobile router RocketsTM Offload of Video Data, and media mar management platform. additional units in progress. Installation of 220 Also integrated deployment of 140 ruggedized with WiFi Hot Spot, GPS to CAD, High Speed agement on the AVaiLWebTM digital evidence Project Owner/Organization Name: Arlington (TX) Police Department Project Address: 620 West Division Street, Arlington, TX 76011 Name and Title Principal Contact: Brett Dove, Research & Development Manager Principal Contact Phone: 817.459.5617 ARLINGTON Principal Contact Email: brett.dove a(�arlingtontx.gov Company Website URL: http://www.arlington-tx.gov/police/ In Use Since: 2017. Brief Description of the Project Scope of this Contract: Deployment of 600 units of BodyWornTM camera system, with deployment of 200 RocketloTTM in -vehicle router/DVR units, with WiFi Hot Spot, GPS to CAD, High Speed Offload of Video Data, and media management on the AVaiLWebTM digital evidence management platform. Example Mountain and Rural Mountain Regions References Response to Weld County CO REP No. B1900061 16 Law Enforcement Body Worn Camera System Utility Associates, Inc. Project Owner/Organization Name: Hobbs (NM) Police Department iI Project Address: 300 N urner Street, Hobbs, NM 88240 it... T Name and Title Principal Contact: Captain Michael Walker Principal Contact Phone: 575.391.2638 V Principal Contact Email: mwalker(�hobbsnm.org Company Website URL: http://www.hobbspd.com/ In Use Since: 2017. Brief Description of the Project Scope of this Contract: Deployment of 121 units BodyWorn TM camera system, with deployment of 90 ruggedized vehicle -mount mobile RocketloT TM in -vehicle router/DVR units, with WiFi Hot Spot, GPS to CAD, High Speed Offload of Video Data, and media management on the AVaiLWebTM digital evidence management platform. Project Owner/Organization Name: Laredo (TX) Police Department Project Address: 4712 Maher Avenue Laredo, TX 78041 Name and Title Principal Contact: Robert Herrara, MIS Liason Officer Principal Contact Phone: 956.795.3123 Principal Contact Email: rherrera(a)ci.laredo.tx.us Company Website URL: http://Iaredopd.com/ In Use Since: 2017. Brief Description of the Project Scope of this Contract: Deployment of 83 units BodyWornTM camera system, with Installation of 63 RocketloTTM in -car video systems. Also Installation of 100 ruggedized vehicle -mount mobile router RocketsTM with WiFi Hot Spot, GPS to CAD, High Speed Offload of Video Data, and media management on the AVaiLWebTM digital evidence management platform. Example State Agency Large-scale Deployment References Referen for RocketTM Mobile Routers Project Owner/Organization Name: Florida Highway Patrol, Department of Highway Safety and Motor Vehicles Project Address: 2900 Apalachee Parkway, Tallahassee, FL 32399 Name and Title Principal Contact: Sergeant James Crosby Principal Contact Phone: 386.736.5350 Principal Contact Email: jamescrosby a flhsmv.gov Company Website URL: https://www.flhsmv.gov/ Brief Description of the Project Scope of this Contract: Installation of 2,334 integrated ruggedized vehicle -mount mobile router RocketTM with WiFi Hot Spot, GPS to CAD, High Speed Offload of Video Data, and media management on the AVaiLWebTM digital evidence management platform. Response to Weld County CO RFP No. B1900061 17 Law Enforcement Body Worn Camera System Utility Associates, Inc. Camera Requirements Vendors shall populate the "Response Code" column for all functionality and include comments to explain that functionality, provide additional Response nse information about the functionality, or explain deficiencies in the functionality. Comments should include detailed explanations sufficient to clearly p communicate the effort and methodology needed to fulfill the function. References by page and paragraph to attached documents are acceptable. Response Code Values: Category S = Standard feature and included in this proposal Values: TP =Third Party or add-on, not included in this proposal (reference 3rd party sources) R = Required CF = Configuration S = Should Have RP = Requires Programming N = Nice to Have PF = Planned Functionality within 12 months _ Describe NS = Not supported Response Ref a Criteria Category Code Comment Unit shall have sustained stand-by battery life of no less than 12 hours of continuous recording without BodyWornTM has a maximum continuous recording battery life of approximately 12 hours. CR-Cl recharging or requirin additional batteries. R S BodyWorn'" also has a maximum continuous battery life of over 48 hours in standby mode. CR 02 Units shall have features to determine battery status (remaining charge) in the device. R S There is a battery charge indicator on BodyWorn's touchscreen interface. Unit shall be capable of recharge in a vehicle, office or home via vendor provided standard 110 ac outlet or DC Charging is quick and convenient, as Utility provides both a vehicle charger and a wall charger for its CR-03 converter. R S BodyWornTM. While BodyWornTM can store more than 30 hours of video, its storage capacity remains near - constant, as data is uploaded either via cellular, or to the more secure Smart WaypointTM via Wi-Fi CR-04 Unit should be able to store at least twelve (12) hours of recording time to internal storage. 5 S when it is within range. BodyWornTM has a 32GB internal, solid-state storage device. Body Worn'" will notify a user when storage is low. However, as the device's storage capacity CR-0s Unit shall have an ability to show available storage capacity remaining. R S remains cosntant, this will likely not be an issue. Utility provides agencies with a range of secure mounting options that respond to the numerous exposures and ways an officer in the field will use the body worn camera device. •BodyWornTM can be integrated into the officer's uniform ballistic vest, whether as part of an initial uniform deployment, or as a simple retrofit to an existing uniform. BodyWornTM can be integrated into tactical vests in the same way. •BodvWornTM eliminates risks related to exposure to climate, because it is integrated into an officer's uniform. It is flexible to deploy in various climate conditions. •BodyWornT" can be mounted into or onto foul weather gear, outerwear jackets, and deployed in exposures vulnerable to wind and rain, such as crossing guard uniforms. Additionally, BodyWornT" can be integrated into various garments, including Class A and B uniform If necessary, vendor shall retrofit or provide new uniforms or equipment to accommodate secure mounting of shirts, new or retrofitted, as well as polo shirts, and other shirt options. It can also be mounted CR-06 the unit. R S using a molle clip to the uniform. Response to Weld County CO RFP No. 81900061 18 Law Enforcement Body Worn Camera System Utility Associates, Inc. Response Ref It Criteria Category Code Comment BodyWornTM is able to upload video while recording, and offers multiple methods for uploading video. First, the County can define certain classifications as high priority which tells BodyWornTM to upload those incidents as soon as possible using whatever the current active Internet connection is (cellular or Wi-Fi) in order to provide almost immediate access to the recording(s). Second, BodyWornTM can independently and automatically upload recorded digital evidence through an authorized Wi-Fi Access Point to the cloud. Third, if used in conjunction with Utility's docking station (Smart Waypoint'"): 1.BodyWorn" automatically offloads recorded video as soon as practical via Wi-Fi (802.11AC) to the Smart WaypointTM while charging. 2.The Smart Waypoint'" then stores this video in its CJIS compliant, secure video vault. Once each file has been confirmed as received by the Smart Waypoint'", BodyWornTM deletes the files from its local storage. 3.The Smart WaypointTM then begins to upload the digital evidence to AVaiLWebTMs cloud -based storage through its network connection. 4.Once each file has been confirmed as received by AVaiLWeb'", the Smart Waypoint'" deletes the cR-07 Unit should have the ability to upload video while recording. S S files from its local storage. BodyWorn'can upload i es to ai a when used in conjunction with oc e[ oUtility's in - car video system, as it offloads recorded video as soon as possible via WiFi to the RocketloT'", which has a 120GS solid state drive. The RocketloT'" acts as a CJIS compliant, secure video vault. Incidents that are classified with a Unit should be compatible with common industry standard trunk mounted mobile routers to facilitate video classification that the County defines as high priority can be automatically uploaded via the cellular CR-0R upload under field conditions. Please describe. S S network in order to provide almost immediate access to the recording(s). BodyWornTM includes a configurable pre -event recording mode that captures video prior to activation. The pre -event recording duration can be configured anywhere from 0-120 seconds and CR-09 Unit shall have a minimum of 30 seconds of pre -event recording. R S can be configured to include or exclude audio. Unit shall have a recording indicator visible to the operator or audio prompt or tactile feedback pattern to BodyWorn" includes visual, audible, and vibrating recording confirmation. All confirmations work CR-10 notify user that camera is recording R S in all lighting conditions, and the use of each is configurable. BodyWorn'" has an adjustable field of view from 90 to 170 degrees. This allows for BodyWorn'" to CR-11 Unit shall have a field of vision of at least fifty (50) degrees. R S be optimized based upon use case scenarios - SWAT vs Patrol etc. BodyWornTM is able to record video in low light, night, or severe weather conditions, capturing CR-12 Unit shall have low light level recording capability similar to the human eye. R S video comparable to the human eye, using automatic exposure adjustment. Users can review and tag video in the field using BodyWorn's included touch screen user interface. Officers can add a wide variety of metadata by default, including classification and any custom CR-13 Unit shall have a display screen that allows classification of video. S S fields defined by the County (case number, type of crime, CAD call number, etc.). CR-14 Unit should have a display screen to allow review of video in the field depending on classification. R S Users can review and tag video in the field using BodyWorn's included touch screen user interface. BodyWornTM supports the industry standard of 30 frames per second which is comparable to the CR-1s Unit shall have ability to support a minimum resolution speed of 30FPS. R S human eye. CR-16 Unit shall support resolution of 720P, 1080p and UHD formats. S S BodyWorn's maximum resolution is 1080P. It includes up to 4K UHD video resolution. BodyWorn'" records all video into an open, non-proprietary format, using the H.264/MPEG-4 Part 10 compression standard. H.264 is the current industry standard for the most efficient video cR-17 Unit should support H.264 and H.26 video formats. R S encoding/compression possible. CR-19 Unit shall support most of industry standard audio codecs, formats (e.g.MPZ, AAC). R S Audio is recorded in the AAC format. Response to Weld County CO REP No. B1900061 19 Law Enforcement Body Worn Camera System Utility Associates, Inc. Response Ref p Criteria Category Code Comment Unit shall be able to record conversational speech at a distance of at least 10 feet without excessive BodyWorn" is fully capable of clearly capturing conversational speech at a distance of 10 feet CR-19 background noise. R S without excessive background or wind noise. Each device will upload its own videos one at a time, while AVaiLWebTM will receive videos from multiple BodyWorn'" devices simultaneously. The battery charging and simple video upload (from camera) functionality shall be simultaneously possible cR-2o from multiple cameras from each location (Precinct). S S BodyWorn devices can be charged at anytime via wall chargers or vehicle chargers. CR-21 Unit should have a minimum operating temperature range between -10C to 40C. R S BodyWorn" has a temperature range of 14 degrees Fahrenheit to 104 degrees Fahrenheit. CR-22 Unit shall be able to remain operational after a 6 foot drop test. R S BodyWorn'" has a drop test rating per Mil Standard 810 of 6 feet on a hard surface. CR-23 Unit shall be water resistant. R $ BodyWorn" has an International Protection Rating for Dust and Water protection of IP65. BodyWornTM can withstand environmental and physical challenges commonly encountered in a law enforcement/public safety environment in Weld County. Unit shall withstand environmental and physical challenges commonly encountered in a law CR-24 enforcement/public safety environment in Weld County. R S BodyWornTM meets U.S. Military MIL -STD -810G vibration standards and boasts a ruggedized design. BodyWornTM collects this information as video metadata, and this GPS location information may be displayed on the video as well. Our viewing platform also provides an interactive breadcrumb trail CR-2s Unit shall have built-in GPS system that captures GPS location data of the video recording. R S for superior playback and situational awareness. BodyWornTM offers multiple methods for uploading video. First, the County can define certain classifications as high priority which tells BodyWornTM to upload those incidents as soon as possible using whatever the current active Internet connection is (cellular or Wi-Fi) in order to provide almost immediate access to the recording(s). Second, BodyWorn'" can independently and automatically upload recorded digital evidence through an authorized Wi-Fi Access Point to the cloud. Third, if used in conjunction with Utility's docking station (Smart Waypoint'"): 1.BodyWorn M automatically offloads recorded video as soon as practical via Wi-Fi (802.11AC) to the Smart WaypointTM while charging. 2.The Smart Waypoint'" then stores this video in its O15 compliant, secure video vault. Once each file has been confirmed as received by the Smart Waypoint'", BodyWornTM deletes the files from its local storage. 3.The Smart WaypointTM then begins to upload the digital evidence to AVaiLWeb'"'s cloud -based storage through its network connection. Unit shall have built-in secure, automatic WiFi and Cellular import of video capability into the digital evidence 4.Once each file has been confirmed as received by AVaiLWeb'", the Smart Waypoint deletes the CR-2e management solution. S S files from its local storage. Unit should be able to capture still images and automatically import into the digital evidence management and CR-22 storage solution. S S BodyWornTM is able to capture still images, which can be uploaded to AVaiLWebTM. Our robust set of sensor activations, including Holster Pull, Gunshot Detection, Officer Down, Unit should have the capability to be configured to automatically turn on when officer is in a foot pursuit, Running, CAD activation, and Action Zones, are unique to BodyWorn'". We also fully support more physical altercation, falls down, activates emergency lights on the vehicle, activates the emergency distress common sensor detection such as light bar, siren, door, gun rack, etc. which are all policy -based, CR-2R button on the radio or gunfire is detected. S S giving the department full control even over combinations of triggers. BodyWornTM will automatically turn on if the officer goes down without requiring the officer to activate a manual on -trigger, or if a gunshot is detected. The location of the officer will be GPS location data should be transmitted to dispatch and other officers within a pre -determined radius when transmitted to every officer in a predefined radius, with turn -by -turn map -based instructions to CR-29 officer safety features are activated. R S that officer's location. BodyWornTM is integrated directly into the outer uniform garment. As a result, BodyWornTM will Unit shall remain reliably attached to the officer during a physical altercation and foot pursuits while stay in place during physical activities including running, jumping, or any other strenuous activity. CR-30 continuing to record the incident, R S The only way to dislodge a mounted BodyWornTM is to remove the outer uniform garment. Response to Weld County CO REP No. B1900061 20 Law Enforcement Body Worn Camera System Utility Associates, Inc. Response Ref U Criteria Category Code Comment The BodyWornTM solution does not require docking stations for charging or uploads. Utility provides both a vehicle charger and a wall charger for charging, while uploads can be If applicable the solution shall have multiple docking stations, to dock, charge and upload multiple units handled simultaneously through cellular connections, Wi-Fi, or Utility's Smart WaypointsTM. CR-31 simultaneously. R S CR-32 Unit shall have capability to connect to Bluetooth devices. R S BodyWornTM is able to connect to Bluetooth devices. CR-33 Unit shall have capability to connect to Wi-Fi. R S BodyWornTM is able to connect to WiFi. CR-3a Unit shall have LTE network capability. R S Bod WornTM is capable of LTE internet connectivity. CR-35 Unit recordings shall be tagged automatically with date/time, including hours/minutes/seconds. R S Date and time are among the metadata that is automatically captured. Body WornTM never overwrites files before they have been transferred/uploaded. Once The solution shall prevent the overwrite of existing data stored in the unit before files have been transferred to BodyWorn"" and the server have validated an incident as fully uploaded, BodyWornTM allows the CR-36 the storage solution. R S files to be overwritten. Response to Weld County CO REP No. B1900061 21 Law Enforcement Body Worn Camera System Utility Associates, Inc. Functionality Vendors shall poputate the 'Response Code column for all functionality and include comments to explain I hat functionality, provide additional information about the functwuality, or explain detiuenuesto the (anti onabty. Comments should include detailed explanations sun uanl to cleatly communicate the effort and methodology Response needed to tidbit the function. References by page and paragraph to attached documents are acceptable. Response Code Values: Category S Standard feature and included in this proposal Values: TP= third Party or add on. not included in this proposal(reference 3rd pattysoumesl R - Required CF = Conliguration S = Should Have RP = Requires Programming N = Nice to Have PF = Planned Functionality within 12 months Describe NS Nol supported Response Ref a Criteria Category Code Comment F-01 Video and audio evidence shall be time synchronized. R S All audio is in sync with video. AVaiLWebTM provides a simple way to manage individual user profiles and security settings by providing administrators a way to define security roles with a unique set of permissions. Since each user has a security role tied to them, you always have a quick way to manage what a user has access to. System Administrators have full control over providing or restricting access to new or existing users through AVaiLWebIM. All interaction within AVaiLWebIM is governed by a user's security role in order to provide granular control over user permissions. Part of the security role definition provided within AVaiLWebTM allows administrators to define what a user is allowed to do with a video/audio file (incident). The security role can allow/prohibit a user adding or modifying tag(s). By default, the System Administrator role has access to all of the functions available within AVaiLWebJM including the ability to define retention periods. System Administrators are free to define as many security roles as necessary to cover all possible user access levels. A security role, such as a certain employee which only has rights to view their own files, is then assigned to a user or set of users. The authority to access stored video shall be hierarchical in nature with an audit trail showing users that have deleted, viewed and Security roles can be further customized to allow/restrict users from viewing videos based on classification type, F 02 copied video to an external source. R S or related video (video from the same incident/case). Because BodyWorn'" is a smart computing device, GPS position data is collected and associated with all video, audio, and metadata. Additionally, devices report their location to AVaiLWeb"based on our event -driven location model. Then when a location change event (stop moving, start moving, direction change, etc.) occurs, the device reports its location (latitude/longitude/speed/heading/event code/timestamp) to AVaiLWeb'". In this way, BodyWorn'" locations are available to users with proper privileges to see device locations on a Google F-03 The solution should be interactive with map -based interface where the location of video evidence is mapped to the unit. 5 5 Maps user interface within AVaiLWeb'". The search feature within AVaiLWeb1M operates similar to how modern search engines function in that keywords, which are within the metadata, can be used to search for incidents. This provides very powerful, robust searching capabilities within the system. Some common search parameters include date/time, officer name, device name, classification type, title, GPS location, related incidents, etc. Users can add metadata from any component of the integrated solution to video evidence in the form of notes, markers, or custom field entries (such as case numbers or CAD incident numbers). AVaiLWehlM supports the F-04 The solution shall have customizable search criteria options. R 5 ability to search for any such metadata. Response to Weld County CO REP No. B1900061 22 Law Enforcement Body Worn Camera System Utility Associates, Inc. Response Ref N Criteria Cate ory Code Comment AVaiLWeb'" was designed to make it easy to share video with internal personnel and entities external to the Department without the need or use of physical or removable storage. Plus, by sharing in this way, logs of all video access are retained within the chain of custody. Authorized AVaiLWeb'" users may share incidents within AVaiLWebTM with other authorized AVaiLWebt" users (internal personnel). The users with whom the incident was shared will receive an email notification and may then log into AVaiLWeb'" and view the incident. All video interaction, including the sharing of the video and the viewing of the video, are logged into the chain of custody. The Department can have external authorized AVaiLWeb" users — District Attorneys for example —that you can administer and provide access to shared videos. There is no additional charge for these users, and the Department is responsible for administering such access. Also, for external entities that are not authorized AVaiLWeb'" users, such as the media, videos can be shared via a secure, unique, one-time URL that is emailed to that person's provided email address. Then the user may view the video, and all video interaction is logged into the chain of custody. To enable sharing videos with multiple people who typically need frequent access, the County can define share groups. Share groups typically consist of a collection of AVaiLWeb'" users who would all generally need access to certain classifications of videos. Authorized users may share an incident with a share group in order to grant The solution shall have ability to share video evidence with approved outside users via email, hyperlink, interface with the evidence all users in the share group access to review the video. As always, all video interaction is logged into the chain ol F -OS management solution, integration of services or download video options. R S custody. Software upgrades/releases are typically distributed quarterly, but might occur more often depending on important bug fixes and/or newly added features. F-06 The solution shall come with agency wide non -disruptive update and upgrade path. R S All software upgrades/releases take place asynchronously over -the -air. AVaiLWebTM can integrate with existing CAD and RMS systems to pass case numbers, locations, officer ID, call type, etc. This integration can be as aggressive as automatic incident recording based on date/time and location automatically tagging the incident with the CAD call number, or as light as allowing the user to tag an incident with a CAD call number after it's recorded, on the BodyWornTM or in the AVaiLWebts' system. Either way, when a user views an incident in AVaiLWebTM, relevant CAD information will be displayed along with the incident, and all incidents tagged with the same CAD call number will be automatically associated with one another. Also, users will be able to search in AVaiLWebrr" for any incidents by CAD call number. Utility will work with the County on any necessary integrations. The solution shall be compatible and shall have interfaces to integrate with County's CAD and RMS systems. Vendor shall provide F-07 client references of successful CAD and RMS integration. R S Please see Section 2: Company Background for a list of references. In case of a CAD or RMS change by the County, vendor shall provide an interface to the new CAD or RMS system selected by the F-09 agency. R S Utility will provide an interface to the new CAD or RMS system selected by the agency. BodyWorn", AVaiLWebTM, and the Smart Waypoint'" all provide end -to -end encryption of data that is in compliance with CJIS policy. All evidence is encrypted at rest and in transmission using AES 256 -bit encryption. F-09 The solution shall have a CIS compliant cloud based evidence management and storage module. R S All evidence is stored in Amazon's CJIS-compliant AWS GovCloud. Some examples of these are: •BodyWorn'" Users Currently On Duty •Incident Classification Distribution •Top Video Exporters 'Total Data Usage •Pending Retention 'Retention History •User Access Custody F-10 The solution shall have advanced reporting functionality like daily, historical, audit, chain of custody. R S •Bod WornT' Down History Response to Weld County CO RFP No. 81900061 23 Law Enforcement Body Worn Camera System Utility Associates, Inc. Response Ref u Criteria Category Code Comment The solution provides a means to ensure the integrity of recorded video has not been compromised. Before uploading a file(s), a hash of the file(s) is calculated. Once the file has finished transferring, the cloud or Smart Waypoint" responds with a calculated hash of the received file(s). The received hash is calculated to the hash it has locally. If the two values match, integrity is verified and the file(s) is/are marked for deletion on the recording device; otherwise the recording device attempts to upload the files) again- This hash checksum F-11 The solution shall have capability to ensure file integrity and authenticity. R S remains with the incident while in cloud storage in order to allow for future verification of data integrity. AVaiLWeb" has built-in SmartRedaction'". All redacting/editing is performed within a standard browser on the Department's computer. Thus, all of the intensive computing Is performed in the cloud, allowing for superior performance and an unbroken chain of custody for the evidence throughout the redaction process. Our capability to redact recordings in the cloud is unmatched by any competitor. All modifications are only made to a copy of the original video. There are many redaction modes available to the user such as Full Blur mode, Skin Blur mode, and Interactive mode. Interactive mode allows the user to easily identify objects they wish to redact or enhance with a tracking box or label. The user specifies how long they want this object to be tracked and redacted. For example, the user could redact an object for just a few seconds or throughout the entire video. Once the object is identified by the user, F-12 The video evidence management solution shall be capable of video and audio redaction. R 5 Smart Redaction" will recursively redact that object from that point in the video. The video evidence management solution should allow the ability to redact multiple video frames at one time rather than redacting F-13 frame by frame. S S AVaiLWeb'" allows the ability to redact multiple video frames at one time rather than redacting frame by frame. F-14 The video evidence management solution should facilitate video and audio redaction through user defined automation settings. S 5 AVaiLWeb" facilitates video and audio redaction through user defined automation settings. BodyWornTM has been designed to be tamper resistant and does not allow any user to editor delete recordings at any point in time. Authorized users are allowed to add metadata to the video and review the video in the fief if allowed to by departmental policy. All actions are entered into the chain of custody. There is no way for any user to delete recordings anywhere within the BodyWornTM and AVaiLWebTM ecosystem. AVaiLWeb's retention engine is the ONLY entity that deletes videos. The retention policy is based on recording classification settings and is configurable by the County. All interactions with video evidence, whether by user or by system, are kept in the video's chain of custody. Utility understands that BodyWorn1M recordings are digital evidence, and we protect that evidence from F-15 The solution shall prohibit recording from being edited or deleted by unauthorized users. R S recording to storage to deletion. The solution should be compatible with CI Technologies Blue Team Incident Management Software, specifically related to URL linked Utility will work with the County to identify requirements, and, if feasible, support compatibility with Cl F-16 access to data files. S PF Technologies Blue Team Incident Management Software, specifically related to URL linked access to data files. Response to Weld County CO RFP No. B1900061 24 Law Enforcement Body Worn Camera System Utility Associates, Inc. Storage Vendors shall populate the "Response Code" column for all functionality and include comments to explain that functionality, provide additional information about the functionality, or explain deficiencies in the functionality. Comments should include detailed explanations sufficient to clearly Response communicate the effort and methodology needed to fulfill the function. References by page and paragraph to attached documents are acceptable. Response Code Values: Category S= Standard feature and included in this proposal Values: TP = Third Party or add-on, not included in this proposal (reference 3rd party sources) R = Required CF = Configuration S = Should Have RP = Requires Programming N = Nice to Have PF = Planned Functionality within 12 months Describe NS = Not supported Response Ref # Criteria Category Code Comment AVaiLWebT' allows authorized users to export original recordings into standard, non-proprietary file The video shall be exportable in an industry standard file format, e.g. avi, mpeg, mp4, cd, formats (MP4) which can then be played on any standard media player, including Microsoft S-01 dvd. R S Windows Media Player, QuickTime, and VLC. BodyWorn" records all video into an open, non-proprietary format, using the H.264/MPEG-4 Part 10 compression standard. Authorized users can view photographs, videos, and audio directly from AVaiLWebTM without S-02 The video shall not require proprietary file formats or software to view the video. R S requiring the purchase of proprietary software and without altering the original file. AVaiLWeb'" is hosted in AWS GovCloud, which is a CJIS-compliant cloud environment that provides unlimited storage at no additional cost to the County. All evidence is stored redundantly and within geographically separated CJIS-compliant cloud environments. This methodology provides The storage facility shall be located within the United States including data storage for 99.999999999% resiliency for the County's data. All evidence is encrypted at rest and in S-03 disaster recovery (DR) solutions. R S transmission using AES 256 -bit encryption. AVaiLWebTM provides authorized users the ability to import videos, photos, and documents from 5-04 The solution should provide ability to store 3rd party data or media files. S S other sources and combine data into a case. The vendor shall provide the cost for unlimited undefined storage capacity for 1, 3 and 5 AVaiLWeb'" is hosted in AWS GovCloud, which is a CJIS-compliant cloud environment that provides S -OS years. R S unlimited storage at no additional cost to the County. The search feature within AVaiLWebTM operates similar to how modern search engines function in that keywords, which are within the metadata, can be used to search for incidents. This provides very powerful, robust searching capabilities within the system. Some common search parameters include date/time, officer name, device name, classification type, title, GPS location, related incidents, etc. Users can add metadata from any component of the integrated solution to video evidence in the form of notes, markers, or custom field entries (such as case numbers or CAD incident numbers). S-06 The solution shall provide all data in an indexed and searchable format. R S AVaiLWebTM supports the ability to search for any such metadata. AVaiLWebTM allows authorized users to review photographs, videos, and audio without altering the original file. BodyWorn'TM, RocketloT'" and AVaiLWeb" store and display original evidence photographs, videos, and audio. The original evidence files are never manipulated or changed in S-07 The solution shall have an ability to retain original unmodified videos. R S any way. Response to Weld County CO RFP No. B1900061 25 Law Enforcement Body Worn Camera System Utility Associates, Inc. Ref # Criteria Category Response Code Comment AVaiLWebTM provides a robust audit log of all recordings that details information such as access, viewing or playback, edits, deletions, commenting, shares, downloads, and transfers. These logs take the form of a chain of custody that is an audit trail which every incident/recording has. The chain of custody report shows information about an incident/recording such as who or what activated the recording, who or what deactivated the recording, any classifications or notes that are added or modified for the recording, any retention action that is taken, any exports to an external source, and any other action that is taken on an incident. This report includes a date/time stamp, the user's username, and IP Address. Alternatively, there is a User Access Custody report which shows all actions taken by a user for a given time frame. The solution should have user interface to export audit trail along with video, including S -OS redactions. Vendor shall include the scope of the audit trail. S S These reports are printable and exportable into PDF format. Retention within AVaiLWebTM takes place automatically based on custom retention periods by classification type to be defined by the Department. There is also a retention period for unclassified The solution shall have ability to select different retention schedules depending on incidents. These retention periods can easily be configured, or modified, to maintain consistency S-09 classification of the video and needs of the agency. R S with Department policy. Response to Weld County CO REP No. B1900061 26 Law Enforcement Body Worn Camera System Utility Associates, Inc. Security Vendors shall populate the 'Response Codecolumn for all functionality and include comments to explain that functionality, provide addttionaI information about the functionality, or explain deficiencies the functionality. Comments should include detailed explanations sufficient to clearly communicate the effort and methodolo Response fulfill function. needed to the References by page and paragraph to attached documents are acceptable. Response Code Values: Category 5 = Standard feature and included in this proposal Values: TP = Thud Party or add on. not included in this proposal (reference 3rd party sources) R = Required CF = Configuration Sr Should Have RP = Requires Programming N = Nice to Have PF = Planned Functionality within 12 months Describe NS = Not supported Response Ref St Criteria Category Code Comment AVaiLWebTM, if integrated with the County's Active Directory, supports automatic updating of user attributes including, but not limited to name, email address, department, title, phone number, etc. SEC -0l The solution shall provide enhanced user authentication through MS Active Directoryfederated services. R S System Administrators can edit user attributes via the administrative portal within AvaiLWebTM at any time. AVaiLWebtM supports multi -factor authentication. A user will first log on to AVaiLWeb'"a, either using their username and password or SAML 2.0, and then provide a randomly generated key sent to the user either via SEC -02 The solution should have option for two factor authentication. 5 S email or text message. The solution shall have ability to temporarily block users from viewing specific videos, while allowing access to System Administrators can temporarily block users from viewing specific videos while allowing access to othe SEC -03 other videos. R S videos, as they have full control over access and permissions. AVaiLWebTM is capable of giving controlled access to video evidence through agency defined roles and SEC -04 The solution shall have controlled access to video evidence through agency defined roles and permissions. R S permissions. The solution shall have a complete audit trail generated for all digital evidence to include: Uploading, Viewing, AVaiLWeb'"a provides a robust audit log of all recordings that details information such as access, viewing or SEC -OS Exporting, Sharing, Deleting, Redacting, Indexing, Updating, and Purging. R S playback, edits, deletions, commenting, shares, downloads, and transfers. BodyWorn'", AVaiLWeb'", and the Smart Waypointr" all provide end -to -end encryption of data that is in compliance with O15 policy. All evidence is encrypted at rest and in transmission using AES 256 -bit SEC -06 The solution shall have capability for data protection functionality with data encryption in transit and at rest. R S encryption. All evidence is stored in Amazon's CAS -compliant AWS Gov Cloud. Recordings within the system shall be stored securely and encrypted with a minimum of FIPS 140 / AES 256 bit SEC -07 encryption. R S All evidence is encrypted at rest and in transmission using AES 256 -bit encryption. AVaiLWeb'M provides a robust audit log of all recordings that details information such as access, viewing or The solution shall generate user specified time -frame audit reports in PDF, CSV and RTF format to show playback, edits, deletions, commenting, shares, downloads, and transfers. Logs can be generated in PDF, CSV SEC -08 overall data usage and individual officer data usage and uploads. R S and RTF formats. The vendor shall certify in writing that all officers, employees and subcontractors involved in the project are re Utility has submitted all materials necessary to register with the Colorado Bureau of Investigation GIS Vendor SEC -08 R S Management Program. Additional information is available upon request. Response to Weld County CO RFP No. B1900061 27 Law Enforcement Body Worn Camera System Utility Associates, Inc. Project Scope Vendors shall populate the "Response Code" column for all functionality and mrlude comments to explain that functionality, provide additional information about Response the functionality. or explain deficiencies In the functionality Comments should include detailed explanation sufficient to clearly communicate the effort and inethodology needed to fulfill thefunction. References by page and paragraph to attached documents are acceptable. Response Code Values: Category 5 - Standard feature and included in this proposal Values: TP - Thud Party or add on, not included in this proposal (reference 3rd party sources) H Rrnuued CF Configuration S Hbn'Id Have RP= Requires Progrannning N Nue ID Hp PF Planned Functionality within 12 months I 'L.. NS- Nol wpported Response Ref It Criteria Category Code Comment Utility Associates developed its all-inclusive pricing model with the cost-conscious department in mind. All items necessary to have a complete and fully functional body camera system have been included in the unit pricing. The vendor shall provide costs that will include a complete end to end solution that shall include licensing, support an PS -01 maintenance costs for all software and hardware for 1, 3 and 5 years. R S Please see Section 4: Pricing for details on cost. PS -02 If available, vendor shall provide lease option costs for 1,3 and 5 years R S Please see Section 4: Pricing for details on financing options. Id Submittalmust Include the Identifiedpricing details in the model e ow Hardware:$ Software:$ Maintenance & Support:$ Training:$ Labor & Installation:$ Supplemental Equipment:$ Integration:$ Licensing:$ P5-03 Total Price of the pmject:$ R S Please see Section 4: Pricing for details on cost. PS -04 If applicable, vendor shall present cost models with and without mobile router option. R S Please see Section 4: Pricing for details on cost models with and without the mobile router option. Our Solution as a Service (Saa5) subscription model allows for unlimited users and no requirement for licenses, which gives the County flexibility in the management of roles and permissions. PS -05 Vendor shall provide pricing for multiple licensing models (base licensing and unlimited licensing). R 5 Please see Section4: Pricing for details on cost. PS -06 The vendor shall be willing to agree to a monthly recurring costs contract R Please see Section 4: Pricing for details on cost. The vendor shall come up with a complete project scope along with project mgmt. teams that shall include POC, P5-07 implementation, training, testing, go live, documentation etc., for tracking milestones. R S Please see Section 5: Implementation Approach to Services for project plan details. The vendor shall provide a dedicated technical account manager (TAM) to handle escalation and support related issue Samson Aberra, Support Engineer, will serve as your technical account manager. He can be reached at l eoo P5 -0g after o live. R S 597-4707, or support@utility.com. Response to Weld County CO RFP No. B1900061 28 Law Enforcement Body Worn Camera System Utility Associates, Inc Section 3: Compliance with Specifications and Requirements Executive Summary: Innovative Features of the BodyWornTM Solutions Utility is honored to present our solution to Weld County for this RFP Proposal for a Law Enforcement Body Camera System for the Weld County Sherriff's Office Utility operates as a nimble and innovative entity Observing, researching, learning, and enhancing are what we do The history and its build-up to our current system illustrate this well The design builds upon our technical expertise in policy driven video evidence management, creating an innovative law enforcement tool designed to automatically execute departmental policy for mobile digital video evidence capture By design, Utility embraced the Recommendations and Lessons Learned in the landmark "Implementing a Body -Worn Camera Program" report, jointly issued by the US Department of Justice and the Police Executive Research Forum Our key takeaways from this report include • Not all Citizen Interaction should be recorded • Maintaining the Public Trust is paramount • Citizens have important Privacy Rights • Law Enforcement Actions are a matter of Public Record • Agencies Have Powerful Needs to Demonstrate Transparency, Openness, and Accountability Automated Policy -Based Recording. When certain police interactions with the public occur, it is important that those interactions are recorded as evidence Utility's policy - based -recording -engine is the future Our customers define their own policy -based automation rules and the Generation 2 Ecosystem ensures that the cameras will enact the rules when these predetermined events occur Policies to start recordings could be any combination of triggers such as • Gun Shot detection by BodyWornTM • Light bar on • Light bar on and driver door opens • Officer running • Officer Down • Siren on • Enter geofence starts BodyWornTM recording ® Remove shotgun from gun rack • Remove weapon from holster • Remote start command Response to Weld County CO RFP No B1900061 Law Enforcement Body Worn Camera System 29 Utility Associates, Inc. Automatic Activation for Gunshot Detection. Utility's BodyWornTM is a body -worn GPS enabled device that automatically 'knows where it is' in real-time. Automatic activation for gunshot detection turns on the officer's wireless microphone (and the wireless microphone of other officers in the vicinity), and protects transparency in the moment, as a pre- recording is captured and stored. Click the link to watch the video: https://youtu.be/faYwdarHVDQ BodyWornTM (and our RocketloTTM in -car video system) does offer the officer the ability to start recordings manually, while still supporting automatic, policy -based triggers, to ensure that all relevant video evidence is captured. Smart Mounting. Utility's Generation 2 BodyWornTM solution mounts differently from Generation 1 systems. BodyWornTM" is integrated directly into the officer's uniform where it cannot be dislodged or redirected. Body cameras merely clipped to the outside of a uniform have been shown time and time again to fail, fall off, get knocked off, and recordings fail and are missing. Secure Upload and Storage. BodyWornTM (and RocketloTTM in -car video system) is designed to upload video as soon as possible, following configurations set by the Department. This means that video can be uploading instantly over the wireless internet connection or stored locally until a connection can be made with a fixed mount wireless upload appliance (Utility's Smart WaypointTM). In fact, Utility's BodyWornTM can upload to the RocketloTTM, and, once the RocketloTTM connects to a Smart WaypointTM, it will upload its RocketloTTM video, that it has stored. Video Quality. BodyWornTM and RocketloTTM always record video in high definition, in contrast to Generation 1 video evidence systems. Video as evidence demands high quality video, and using H.264 video compression ensures that Weld County can record high definition, high resolution video in reasonably -sized files, saving on storage and transmission cost and speed. Response to Weld County CO REP No. 81900061 30 Law Enforcement Body Worn Camera System Utility Associates, Inc Real -Time Communications. Utility's BodyWornTM can communicate time sensitive information including BOLO, Amber, Silver, Gunshot, and Officer Down alerts to the officer and to dispatch Using the real-time, map -based situational awareness tools can improve officer safety and save lives SMART REDACTIONS'". Utility has created a SMART REDACTIONS'" technology that will enable Weld County to save hundreds of thousands of dollars over time Simply put, hours of manual redaction effort may now be accomplished in mere seconds, and this translates into considerable savings over time Manual redaction of video, once considered a labor-intensive frame -by -frame scrubbing of sensitive content, has been replaced by a machine learning process where a user simply identifies what they want to redact or not and lets the technology do the work automatically Time and labor saving resulting from this approach are dramatic Unique to Utility's video evidence ecosystem, SMART REDACTIONS"" can blur faces, arms, and hands without any user assistance and replace with an appropriate level of blur to provide a highly targeted effect The system also lets the user select an object or a person to track automatically, even if the target exits and re-enters the frame, throughout the video, both backwards and forwards in video time The user can selectively hide, keep clear, or even call attention to each tracked target individually The user can add audio filters to silence one or multiple time frames to protect sensitive information Basically, any combination of automated and manual effects can be applied to obtain the desired end result Integration. Utility's evidence ecosystem integrates with existing CAD systems Dispatched calls can be used as video recording triggers, using time and location to trigger only those devices that are in the call's location within a set time period Those videos are automatically tagged with the call number Users can also tag already -recorded videos with a call number, using BodyWornTM, RocketloTTM, or AVaiLWebTM Any videos tagged with the same call number are automatically associated with one another, and selecting any video tagged with a call number displays further CAD data within AVaiLWebTM The BodyWornTM and the RocketloTTM will communicate to one another, and have been designed from the beginning to work together in more ways than just offering synchronization This means that BodyWornTM can trigger the RocketloTTM to record Response to Weld County CO RFP No 81900061 31 Law Enforcement Body Worn Camera System Utility Associates, Inc based on department policy triggers RocketlolTM acts as a secure, vehicle mounted evidence storage locker for BodyWornTM and RocketlolTM in -car video data RMS and DMEM. AVaILWebTM is an effective digital media evidence management (DMEM) system It offers powerful evidence searching, from wide-open, Google-style searches to narrowly defined searches (using inputs such as date/time, user, device, classification, CAD call number, location, etc ), making it easy for the user to find the right evidence quickly AVaiLWebTM automatically associates videos based on time and place or CAD call numbers, and it also makes it easy for a user to associate videos with one another manually AVaiLWebTM also acts as an effective records management system (RMS), when it comes to video evidence An AVaiLWebTM administrator can define video retention rules based on video classification When a video's assigned classification timeout has passed, AVaiLWebTM will remove that video from the system AVaiLWebTM keeps track of ALL video interaction (first recording, upload, views, classifications or other metadata edits, exports, and removal) in its Chain of Custody This way, any interaction with video evidence is stored and knowable FirstNet and AT&T Band 14. Utility's BodyWornTM and RocketloTTM system that natively supports FirstNet and AT&T Band 14 connectivity Given that FirstNet and AT&T Band 14 are real and live today, Utility's proposal allows the County to implement this advanced capability with this law enforcement body worn camera system procurement Conclusion. Taken together, Utility's Generation 2 end -to -end solution meets and exceeds the requirements of Weld County, and the Weld County Sherriff's Office We are proud to offer BodyWornTM to Weld County as the most -advanced and integrated body worn video solution for law enforcement today Response to Weld County CO RFP No B1900061 32 Law Enforcement Body Worn Camera System BODY WORN by UTILITY -,I Al OFFICER DOWN EMERGENCY ALERTS If an Officer goes down and does not respond, BodyWorn automatically starts recording, and sends a real-time Emergency Alert with Officer Down location to Dispatchers, Supervisors, and all nearby Officers. Smart Pre -Event Recording prepends two minutes of video and audio to the recording. PROACTIVE GUNSHOT DETECTION Artificial Intelligence processing on the BodyWorn automatically starts video recording when a gunshot sound is detected. Smart pre -event recording prepends two minutes of video and audio to the recording and quarantines all 'Use of Force' video pending command staff review. AUTOMATIC POLICY -BASED RECORDING START & STOP BodyWorn has multiple sensors and uses configurable rules processing to reliably follow Department Policy for when to automatically start video recording, and when to allow stop of video recording. SA LIVE VIDEO STREAMING & IMMEDIATE VIDEO UPLOAD NO DOCKING STATIONS Central Dispatch can start live video streaming from any BodyWorn or in -car camera system. Video is automatically uploaded as it is recorded to secure CJIS compliant storage. Video can be available immediately. No docking stations are required. INTELLIGENT HOLSTER ACTIVATION AND ALERTING BodyWorn's powerful Smart Holster continously monitors the presence of the firearm within the holster. When the firearm is removed a series of actions are activated, including recording triggers and real-time emergency alerting to dispatch and nearby officers. 33 Utility Associates, Inc. Section 3: Ability of BodyWornTM to Interact with Other Technology Utility operates as a nimble and innovative entity. Observing, researching, learning, and nUTILITY enhancing are what we do. Our technical expertise in policy driven video evidence management has created an innovative law enforcement tool designed to automatically execute departmental policy for mobile digital video evidence capture. Utility's BodyWornTM video solution is interoperable with Utility's RocketloTTM DVR/router in -car video and interview room video solutions, and interacts successfully with other technology. Utility welcomes involvement of our customers in suggesting enhancements, which has resulted in new and better product features and applications. RocketloTTM Supports FirstNet and AT&T Band 14 BodyWornTM and RocketloTTM in -car systems natively support FirstNet and AT&T Band 14 connectivity. Given that FirstNet and AT&T Band 14 are real and live today, Utility's body camera solution allows Weld County to implement this technology in this procurement. Gunshot and Holster Pull Detection Utility released gunshot and holster pull detection in 2018. BodyWornTM (and the RocketloTTM in -car wireless microphone) uses sophisticated artificial intelligence (Al) at the edge to detect, report, and react to the sound of a gun yam, being fired. Utility has perfected its gunshot detection algorithms over the past several years, and this technology is now deployed. BodyWornTM and AVaiLWebTM users (and RocketloTTM in -car wireless microphone users) know immediately when and where a gun has been fired by the officer or within the proximity of the officer, whether the gun was fired by the officer or by someone else! BodyWornTM (and the RocketloTTM in -car wireless microphone) uses sensors and wireless communication to detect, report, and react to the officer pulling their gun from its holster. The system will log where and when the gun was unholstered, making the Response to Weld County CO REP No. B1900061 34 Law Enforcement Body Worn Camera System Utility Associates, Inc. information available to AVaiLWebTM for enhanced and advanced real-time situational awareness only available from Utility. Computer Aided Dispatch (CAD) Integration Video evidence is often the result of a Computer Aided Dispatch (CAD) incident, whether a it's a 911 call or an officer -created traffic stop. AVaiLWebTM can L.integrate with your CAD system, making the relevant CAD information available in AVaiLWebTM. Users can see current incidents on the live view map in AVaiLWebTM, selecting incidents to see their details. Tagging video evidence with a CAD call number makes the CAD metadata available whenever a user selects the video in AVaiLWebTM. Users can then easily search for videos by CAD call number, and any other videos tagged with the same call number will automatically be associated with each other, making it easy for users to see all videos that are relevant to a CAD incident. AVaiLWeb's CAD integration is also another example of video automation. High priority or volatile call types can generate Action Zones around those calls' locations. Any RocketloTTM wireless microphone or BodyWornTM that enters the Action Zone will automatically start a video recording, tag that video with the correct CAD call, and even classify the video based on the call type. If robbery call RB201801299 goes out, and an officer responds to the call, their BodyWornTM will automatically create a video, tag it with CAD call number RB201801299, and classify it as a robbery. The officer doesn't have to start the camera, fill in the CAD call number field, or classify the video. The officer is freed up to do her/his primary job. Response to Weld County CO REP No. B1900061 35 Law Enforcement Body Worn Camera System Utility Associates, Inc. Interview Room System In 2018, Utility introduced the RocketloTTM fixed -mount Interview Room video system, which 1. integrates with our Smart WaypointTM and the AVaiLWebTM video evidence management platform. Product Data and a typology diagram of the Interview Room video system appears at right. A schematic diagram of the Interview Room solution is provided in Section 6: Appendix - Procurement Information. Automatic Video Transcription HOCKETI _ �. 1141E H`. If dV HO(Wi O —r rr La gn Utility customers will also see in 2019 the release of automatic video transcription for AVaiLWebTM videos, whether they were recorded on BodyWornTM or on our Rocket-loTTM video system. A simple click of a button will start the automatic transcription process, and AVaiLWebTM will notify the user -' ' when the transcription is complete. Users will then be able to read and ft modify the transcript as necessary. All transcription will be performed by Al software algorithms, ensuring that no evidence is shared with unauthorized people, and maintaining a complete and CJIS-compliant Chain of Custody. AVaiLWebTM will log every step into the video's Chain of Custody: making the transcription request, completing the automatic transcription, accessing the transcription, and modifying the transcription. Technology Development Roadmap for Utility Associates, Inc. Biometric Sensors Utility is developing its wireless biometric sensor interface to enhance the automatic triggering capabilities of BodyWornTM In addition to algorithmic triggers, such as officer Response to Weld County CO RFP No. B1900061 36 Law Enforcement Body Worn Camera System Utility Associates, Inc. down or officer running, biometric sensors will enable BodyWornTM to respond to human situation responses. These could include an elevated or reduced heart ii Ia rate, elevated or reduced body temperature, or even increased perspiration. If the reactions are severe enough, BodyWornTM will not only start recording video, but, as with officer down, it will alert dispatchers and other officers, ensuring that help is on the way, even if the officer is unable to request it. Mission Critical Push -to -Talk Utility plans to build and release Mission Critical Push -to -Talk (MCPTT) within the year. MCPTT will offer departments the immediate communication they are used to having now, but with additional functionality and much lower cost. Adhering to 3GPP 's MCPTT documentation, our MCPTT will include features such as call priority model, floor control, private calls, static channel (group) assignment, automatic / dynamic channel (group) assignment, broadcast group support, imminent peril broadcast / group call, location services, data security, historical logging and recording, transmit time limit, group transmit preemption, emergency alert broadcast, and more. Fixed -mount Video Utility plans in the near future to incorporate intelligent integration of other fixed -mount (or facility) video, beyond the Interview Room, which is diagrammed at below right. We envision giving the user the ability to select the fixed - mount source, define and date and time range, and have access to that video along with the ability to import it into the AVaiLWebTM ecosystem as an incident video, where it can be treated just like any video evidence recorded by a RocketloTTM or BodyWornTM devices. Utility also envisions integration between fixed -site / fixed -mount video devices and RocketloTTM and BodyWornTM devices. A location -aware fixed -mount video could be triggered to record incident video based on policy triggers tripped by the RocketloTTM or BodyWornTM devices. Response to Weld County CO REP No. B1900061 37 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY Section 3: Compliance with Specifications and Requirements Technical Approach of the Features and Capabilities of BodyWornTM The Ultimate Ecosystem Mission Critical Mobile Intelligence. Protect What's Important: Officers, Evidence and Community Transparency Capture high -quality video with our one -of -a -kind integrated body camera. Use policy -based triggers to start and stop camera recording. t! Always have a Wi-Fi connection with a vehicle -based mobile router. Upload BodyWorn and In -Car video instantly to the cloud. age All data collected by Utility is encrypted and securely stored in the cloud. No need for cumbersome docking stations or server rooms. Eliminates risk of data loss. Utility's Virtual Command Center — a comprehensive user-friendly online platform allows the user to store, manage and retrieve important videos at the click of a button. SMARTREOACTIONI Share videos within Utility's Virtual Command Center using our state-of-the- art automated redaction software to blur anything from large crowds to an identifiable mark. Response to Weld County CO REP No. 81900061 Law Enforcement Body Worn Camera System J Utility Associates, Inc. fl UTILITY This section of the RFP response describes a system overview of technical features, capabilities, and design considerations that are included in the Utility Ultimate Ecosystem. This combination of features and capabilities is unmatched by any other body -worn video recording service, and describes the ideal structure designed for a cohesive department. SYSTEM TOPOLOGY 1 SM � - Yad Small Wa / RECEMS SIURES L TRAM&TSW Roe Sm IL AVAILIh'EH AVAILWEB Access to GPS positioning and Video In AVaIL Wsb fl UTILITY Utility is a video communications industry -leader. As such, we provide the following link to an animated explanation of the topology diagram shown above: https://Voutu.be/FXacaiEmBBq Response to Weld County CO RFP No. B1900061 39 Law Enforcement Body Worn Camera System Utility Associates, Inc. fl UTILITY The BodyWornTM camera is a smart computing device that utilizes real-time 4G-LTE cellular communications provided either by its own LTE connection or by the optional RocketloTTM In -Car Router/DVR along with a variety of sensors and configurable operating software for autonomous processing. This combination of software and communications driven technology provides policy -based recording control, automatic "Officer Down" safety reporting, and geo-fence zone awareness, while minimizing the impact of racial bias in recording decisions and officer distraction. Utility's BodyWornTM camera uses a mobile computing device to capture and manage video for on -duty Officers. Using familiar technology reduces Officer distraction and therefore, personal safety risk. BodyWornTM also offers the ability to receive messages and take actions based upon configuration rules processed by software that can be updated at any time. Clip -On Cameras Fall Off With law enforcement departments spending big dollars on body -worn cameras, the intent should be to reliably record video of an incident. Cameras that are clipped onto eyeglasses, headbands, shirt collars, or epaulets are very exposed to getting knocked askew and recording unreliable video. Very recent headlines confirm the embarrassment and risks Departments face when clip on cameras fall off, and then even get taken away by third parties, leaving law enforcement vulnerable to community scrutiny. Source:http://www.mIive.com/news/grand- rapids/index.ssf/2016/07/grand rapids police looking fo 16.html The time the department most wants to collect video of an incident is when an officer gets into a use of force situation with an assailant. A clip -on camera is most likely to get knocked -off and sent flying to the ground during a struggle. The Edmonton Canada Body Worn Video report from June 2015 stated "in use of force situations the camera almost always became partially or fully dislodged," and on several occasions the camera flew off and was 'lost' without the wearer realizing it. The Edmonton report further "expressed Response to Weld County CO RFP No. B1900061 40 Law Enforcement Body Worn Camera System Utility Associates. Inc. UTILITY strong safety concerns because the pressure of the camera against a member's temple could cause injury in a dynamic interaction; and, the breakaway wire could be used as a weapon against the member". For all these reasons, a clip -on body -worn camera is a fundamentally bad concept Camera Integrated into Uniform Because of the fundamental problems of a clip -on camera, the Utility BodyWornTM is integrated into the officer's uniform. It is securely mounted and can't be snatched off by an assailant. It can't fall off when the officer runs or gets into a struggle. The External View of Integrated Duty Shirt Mounting Option officer always knows exactly where the camera is pointing. There is no wire that can be used to strangle an officer. The camera is mounted in front of the officer's body armor, not against the head where it could cause a head injury. The most important factors for the Utility BodyWornTM camera integration into the officer's uniform are that officer safety Response to Weld County CO REP No. 81900061 41 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY is maximized, and BodyWornTM video is recorded reliably. Utility's mounting system incorporates extremely strong magnets, an alignment pin, and sloping -edge lens design to guide the BodyWornTM into the holster mount. This combination provides for a very secure and positive marrying of the holster and the BodyWornTM device. Response to Weld County CO RFP No. B1900061 42 Law Enforcement Body Worn Camera System Utility Associates, Inc. fl UTILITY Integrated Tactical Mounting Option External Tactical Mounting Option Response to Weld County CO RFP No. B1900061 43 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY Never Lose Video Some body -worn cameras have been known to lose video when low. Any body -worn camera where video can be lost is going to transparency and accountability. The Utility technical approach tc to never have any situation or possibility where body -worn video BodyWornTM camera has no cable, and there is no battery level cause video to be lost. Policy Changes the camera's battery is damage public trust in body -worn cameras is can be lost. The Utility or condition that would Utility's BodyWornTM software driven policy -based recording ensures consistent, transparent, bias -free, and reliable video recording starts and stops that implement the your department's Command Staff video recording policy decisions without exception. Also, being that the system is updated "over the air" allows for all body -worn cameras to be consistently current - policies may now change without the headache associated with a manual update process. Audit Trail Records To ensure public trust in transparency, a body -worn camera should generate and immediately upload a video recording Start or Stop audit trail message. An audit trail record exists in the video management system. It logs when and where a camera starts or stops recording, whether the body -worn video camera ever makes it back to a station to be placed into a docking station or not. If a Recording Start or Stop audit trail message is received, but no matching body -worn video is uploaded, the Command Staff can know to start looking for the missing video file. This will increase public confidence in your department's transparency for 21St Century Policing. Audio and Video Privacy Requests Audits The BodyWornTM camera audio can be muted based on departmental policy. Citizens may request that audio and/or video recording be stopped before they will provide a Response to Weld County CO REP No. B1900061 44 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY statement or information to an officer. The BodyWornTM camera audibly announces to the officer and to nearby citizens that audio recording is being muted. The announcement is recorded as part of the audio track before audio is actually muted. This way there is an audit trail and positive confirmation that audio was muted. In a similar manner, if an officer unmutes the audio to restart audio recording, an audible message prompt announces to the officer and nearby citizens that audio recording is being restarted. Automatic Biometric Login Our smart technology strives to reduce manual officer interaction as much as possible by leveraging the biometric capabilities of the BodyWornTM. In order to securely log in to the device, an officer can simply use his or her fingerprint. Once the BodyWornTM recognizes the fingerprint as belonging to an authorized user, the BodyWornTM uses these credentials to log in. Other systems fail to provide this enhanced level of security and many do not provide a screen or entry method for an officer to log into his or her body -worn camera at the start of each shift. Our approach removes the risk of an officer recording video on a device that was not assigned to them. The enhanced biometric login capability provided by the Utility BodyWornTM prevents a mismatch between the officer and the assigned officer. Accelerometer Based Video Recording Start and Stop The Utility BodyWornTM provides automatic video recording Start and Stop based upon motion and acceleration detected by the device. If an officer starts running, the BodyWornTM will start recording if it is not already. During a chase of an assailant is not the time for an officer to start fumbling around trying to manually press a record start button. A body -worn recording device should start recording automatically during these situations. Automatic Trigger when Officer Starts Running Response to Weld County CO RFP No. B1900061 45 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY "Officer Down" Automatic Reporting Similarly, an accelerometer and 3 axis position sensor can determine when an officer is in a horizontal orientation. When this is detected, the device provides a voice notification prompt to the officer to de -activate a pending "Officer Down "emergency alert. If the officer PAVAIL:`WEE -: • i .. Cyu•4 L � i :�d O �..• .nrnwsf I U F r re doesn't respond, the BodyWornTM sends an emergency message to the central video repository, which in turn generates an emergency notification to all designated users than an officer is down and provides an exact GPS location of the officer in web based map view. Central Dispatch and nearby officers can respond to the exact location where the officer is known to be down. The BodyWornTM camera also automatically starts recording and uploading metadata, video and audio. In this way, the BodyWornTM provides a very significant officer safety capability. BOLO, Amber, and Silver Alerts Since the Utility BodyWornTM can have access to 4G-LTE communications, it can receive, as well as send, real-time information. A dispatcher can send an immediate BOLO (Be On the Look Out), Amber, or Silver alert to a group of officers such as homicide or traffic, all officers within a Geo-Fence zone, or to every on -duty officer. BOLO, Amber, and Silver alerts can include text messages, voice announcements, and pictures. An officer's BodyWornTM will announce the officer has received a BOLO alert, or can be configured to vibrate if the audio is muted. The officer can take the BodyWornTM out of the armor vest or jacket, and look at the text and picture of the BOLO suspect, or Response to Weld County CO RFP No. B1900061 46 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY the picture and description of the child or senior citizen. Information is communicated immediately, which increases officer safety and allows your department to respond to calls faster. The BodyWornTM camera can also take pictures of suspects, and share those pictures with Central Dispatch and other officers. This allows an officer to show a picture of a suspect to a victim to identify a suspect without having to confront the suspect a second time. This technology avoids "re -victimizing the victim". Current H.264 Video Recording Standard The Utility BodyWornTM camera is based upon current MPEG-4 H.264 Video Recording Standard. In contrast, other vendors use the older MPEG-4 Part 2 a.k.a H.263 Video Recording Standard in their cameras. This is very important to departments, because video recorded using the older, obsolete H.263 is about twice as large as video of the same resolution using the current H.264. Big video file sizes can cost the customer double in storage space. For a large department, the cost of additional video storage caused by antiquated H.263 compression could be budget buster that may be easily avoided by selecting a system that utilizes current technology (H.264 compression). It is important to note that video cannot be compressed after it is recorded. Compressing the video after recording changes it, which breaks the Chain of Custody. So once video Response to Weld County CO REP No. B1900061 47 Law Enforcement Body Worn Camera System Utility Associates, Inc. fl UTILITY is recorded, that is the size of the video file that has to be stored — sometimes for years before it can be purged. The double cost of storing video recorded using an H.263 video camera will continue each month until the video is purged. An alternative way to compare H.264 to H.263 is to note that H.264 can record in High Definition 720 resolution in the same video file size that H.263 records low definition 640 x 480 VGA. HD 720 video resolution captures a much higher resolution video that shows more detail — which is better evidence. The average citizen's smart phone has a High Definition camera for recording video. Higher resolution video is more credible than low definition video. If the officer's body -worn camera records in low definition 640 x 480 VGA resolution, citizen video will be considered a more reliable depiction of what happened in an Incident. Your department's credibility will be compromised as a result. Slice File Recording Format The mobile Chain of Custody video recording software uses a highly secure slice file structure. Instead of common video file formats such as mp4 and .avi that generate one large file for the entire video segment, our video is recorded and encrypted in one -minute "slice" files. This format also supports a very fast upload of video. Each one -minute slice file can be immediately uploaded as it is recorded through a very secure AES-256 encrypted data tunnel to the video evidence repository. So an officer recording video during an incident is uploading each one -minute video segment while recording the incident. Even if the officer is attacked and the camera is destroyed, most of the video is already uploaded and logged into the central video repository. As a result, there is no opportunity for anyone to lose or tamper with video recordings before they are uploaded. Response to Weld County CO RFP No. B1900061 48 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY Video File Playback Security Because videos are recorded and stored as one -minute slice files, standard .mp4, .avi and other standard video player software cannot play them. A 30 minute video is a collection of 30 one -minute slice files. The AVaiLWebTM viewer stitches the slice files together to play the video. Therefore, for someone to attempt to hack into Amazon to get a video, they would have to find and assemble all 30 slice files, and know how to extract a standard video playback format such as .mp4, mpg, .avi, or another common video file format from the slice. It would be almost impossible for someone to get a BodyWornTM video file and play it outside of AVaiLWebTM without exporting the video first. Once video is in the secure AVaiLWebTM VMS, users with appropriate levels of access can create these exports and share in industry standard formats. All chains are maintained. Encryption BodyWornTM provides video security by encrypting the video using AES-256 encryption on the video while it is stored in the body -worn camera itself, maintaining encryption while the video is being uploaded from the body -worn camera to the central video repository, and also in the central video repository. This is known as encryption at rest and encryption in transit. Any body -worn camera service that does not encrypt video using AES-256 encryption at rest and in transit inherently is at risk of being compromised. ROCKETIOT RocketloTTM is Utility's innovative answer to in -car video, reliable connectivity and GPS based situational awareness combined, creating a powerful platform connecting mobile, cloud and wearable technologies. Response to Weld County CO RFP No. B1900061 49 Law Enforcement Body Worn Camera System Utility Associates, Inc. fl UTILITY Advanced capabilities of the RocketloTT11 include: Backseat infrared camera and front facing camera Tablet -based in -car management system Digital inputs for BodyWorn and Rocket-IoT start -stop recording triggers On -board vehicle diagnostic Built-in accelerometer Event based GPS data and positioning Internal Hard Drive to temporarily store video for cloud upload Upload Video Immediately Video evidence should be uploaded to the secure central video repository as soon as possible after it is recorded. The fastest and least intrusive way to upload RocketloTTM and BodyWornTM video is through our SmartWaypointTM access points. The Utility RocketloTTM system provides Wi-Fi access within 1500 feet of the patrol car and can upload 1 GB of data in 90 seconds or less. Other authorized access points can also be used to immediately upload video files. RocketlolTM and BodyWornTM video may be automatically uploaded through secure Wi-Fi, Smart Waypoint, or cellular connections. BodyWornTM video may be immediately transferred to the RocketloTTM evidence vault in the vehicle then uploaded based on incident classification allowing for better management Response to Weld County CO RFP No. B1900061 50 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY of the video data. High priority incidents may be upload over the cellular network while standard priority incidents are uploaded over Wi-Fi once the system is within range of an approved access point. Wi-Fi or Cellular wireless video upload avoids the need to purchase and install docking stations. There is no need for a secure room to provide Chain of Custody control over body -worn cameras while they are uploading video some hours after the end of the shift. Furthermore, your department does not have to install and support upgraded internal data networks to transfer video files from the manual docking stations to an internet access point. The cost savings from not having to purchase, install, and support manual docking stations will be significant, while at the same time, video will be uploaded much sooner and more securely with much less opportunity for video to be lost or compromised. Uploading Video and the Function of SmartWaypointsTM A body worn camera's embedded storage is typically the least secure location within the video data ecosystem. Video isolated to a camera is at risk - whether it is theft, physical damage, or loss/dropped equipment, a recent example by the Department cited below: Source:http://www.mlive.com/news/grand- rapids/index.ssf/2016/07/grand rapids police looking fo 16.html Given a single device's limitations and vulnerabilities, Utility moves video data quickly from its BodyWornTM camera to available secure storage within Utility's provided EcoSystem as fast as it is collected. Unlike Utility's Generation 2 solution, older generation body worn cameras are incapable of achieving secure, real-time on -the -fly video offload. This is an important distinction with key benefits to law enforcement video data security and agency costs. The lack of real-time on -the -fly offload by older generation cameras puts their isolated camera data at risk, and added expense for equipment and video management. Such older generation cameras require manual docking stations, an older technology which Response to Weld County CO RFP No. B1900061 51 Law Enforcement Body Worn Camera System Utility Associates, Inc. fl UTILITY requires significant infrastructure requirements and costs that are typically unaccounted for within initial budgets. Docking contributes unnecessary risk and inconvenience to an_officer's daily routine. Risk increases since metadata associated is not uploaded immediately, and chain -of -custody and other evidentiary information is not cataloged while the information is collected, denying any centralized accounting for lost videos. Utility's Generation 2 solution BodyWornTM uniquely addresses each one of these limitations through its automated real-time metadata exchange, ensuring that video recorded in the field is accounted for (in advance of the video being uploaded to CJIS Compliant cloud storage) and resulting in centralized accounting of video. Utility's BodyWornTM technology mitigates this risk through real-time offloading of the video to secure Smart WaypointsTM. Waypoints are unique to Utility's BodyWornTM solution. Smart Waypoints wirelessly perform a function to replace a docking station, with faster, immediate upload of BodyWornTM recorded video. Utility's pairing of BodyWornTM and Smart WaypointsTM ensures that Chain -of -custody is significantly improved by moving all captured video to more secure Smart WaypointsTM as soon as practical, on - the -fly without officer effort, without the need to physically exit their vehicle, or the need to remove their BodyWornTM camera from its mounting. Video uploading occurs in the background while officers perform their customary work activities in the parking lot, in vehicle refueling areas, or within the station. This enables officers to be removed from the dependency of physical docking stations, or an active Internet connection while uploading occurs. The Smart WaypointTM acts as a buffer for data routed to cloud storage, which is valuable because it severs the dependency on an active Internet connection. The high-speed wireless connection afforded by the Smart WaypointTM is generally much faster than that available through ISPs. Many officers' devices can upload to the Smart Waypoints simultaneously to provide the fastest means of offloading data from BodyWornTM camera. Response to Weld County CO REP No. 81900061 52 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY Smart Waypoints serve to free the amount of on -device storage from limitation. While the BodyWornTM device itself can store 10+ hours of video, its storage capacity remains near -constant, as data is moved to the more . clouustorage secure Smart Waypoint as it is within range. Utility's Smart Waypoint can store 1000+ hours video systems (1 TB typical storage for Smart Waypoints). Policy -Based Video Recording Start and Stop Our Generation 2 body -worn recording system leverages real-time communications and sensors as data inputs to perform policy -based video recording. To the maximum extent possible, the body -worn camera should automatically start and stop video recording based upon policies established by your department. The Utility BodyWornTM camera can begin and end recording based upon one or more messages received from a Smart Sensor 1O in -vehicle triggering system, an optional RocketloTTM Vehicle Router, Central Dispatch, or a wristband controller. It can also begin recording from one or more sensors included in the BodyWornTM camera such as GPS, Accelerometer, proximity sensor, and magnetic sensors. Complex policy -based video recording rules can be defined and implemented through the BodyWornTM software. As an example, Command Staff may decide that if an officer stops the squad car (speed = 0), the light bar is on, and the officer opens the car door, the BodyWornTM camera should automatically start recording video. Another Command policy might be that BodyWornTM video recording under this scenario is also stopped by the car light bar being turned off. Video Management/Situational Awareness AVaiLWebTM is a simple user interface for situational awareness and video management that provides faster response times and better policing for citizens. Our video Response to Weld County CO REP No. B1900061 53 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY management functionality utilizes multiple, user-friendly tabs on the dashboard displaying video playback, and GPS meta data simultaneously. Including this functionality within AVaiLWebTM minimizes training and implementation cost, and avoids a dispatcher or field user from having to switch between multiple applications to perform their work. Seconds can make the difference between life and death during a tense incident, and mistakes can be fatal. Powerful Video Search AVaiLWebTM provides a powerful search capability to identify all digital evidence recorded in an area for a date range, time range, officer, classification, user -defined codification, or with specific keywords in notes. There are two panel displays to play video. The left panel shows the actual video playback. The right panel shows a map with a "breadcrumb" trail laid over Google Maps of the location of the BodyWornTM as the video was recorded. The bottom of the right panel also displays thumbnail images of the video. Response to Weld County CO REP No. B1900061 54 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY Thumbnails allow the viewer to quickly scan a video and identify persons and locations of interest. Video playback immediately starts with a click on the timeline at the location of interest. The viewer doesn't have to slide a scrubber bar back and forth to find the video segment of interest. These viewing panels allow the viewer to very quickly find and view the video of interest. Sharing Viden AVaiLWebTM makes it easy to share video securely. A user can simply share a video with another AVaiLTM user. You can even set up share groups within AVaiLWebTM. Share groups typically consist of a collection of users who would all generally need access to videos with certain classifications. Authorized users can then share a video with a share group, granting access to that video to all users within the share group. Often, you will need to share video with people who are not AVaiLWebTM users. Authorized users can share video with external people, such as prosecutors or defense attorneys. AVaiLWebTM will create a unique share URL and email the URL to the person's professional email address. Once they visit the URL, AVaiLWebTM will send them a one - Response to Weld County CO RFP No. B1900061 55 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY time code via a separate email. The one-time code then grants the user access to view the video. If necessary, for instance, if the external person is a private citizen or a member of the press, the authorized user can redact sensitive portions of the video and share only the redacted video externally. AVaiLWebTM automatically adds all video sharing and access to each video's Chain of Custody. Video Classification Classifying is critical to searching for video, and managing video retention. The officer who just witnessed an incident is the ideal circumstance to classify video. The BodyWornTM camera provides a screen where the officer can choose one or more classification types from among your department defined, authorized categories. This classification selection can also be entered or updated using the AVaiLWebTM Video Management service. A quick and categorizing staff to revie are instantly immediately needed. easy way accuracy. w and cla uploaded available to classify video at the scene increases and avoids the need to hire additional ssify video after the fact. Classifications to the central video repository, and are to Dispatchers and Supervisors as Classification -based Video Retention Classifications are assigned retention periods that can be configured for each customer. Videos with multiple classifications will be retained for the longest retention period. AVaiLWebTM video management serviceusers have no ability to delete videos. Videos are stored at AWS and are automatically replicated across multiple data centers, so there is no scenario where a video can be deleted on an unauthorized basis. Response to Weld County CO RFP No. 81900061 56 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY AVaiLWeb's classification -based retention lends itself well to retaining video as evidence during litigation or due to other court case requirements. You can create long-term or even infinite classifications with names like "Court" or "Litigation". AVaiLWebTM will retain the video evidence until the video is no longer classified as court evidence, at which time AVaiLWebTM will simply enforce the remaining classification retention rules. Automated, Location -Based Recording Triggers The Utility BodyWornTM also provides automatic video recording Start and Stop based upon location and 'Action Zones' in the AVaiLWebTM video management service. Pre- defined (known high -crime areas) or ad hoc Action Zones can be used by dispatchers to automatically start video recording when an officer enters the zone. Rules can also define when an officer can stop recording. Command staff may decide the policy under this scenario requires that the recording stop upon the officer leaving the Action Zone or he may stop it herself or himself. Response to Weld County CO REP No. B1900061 57 Law Enforcement Body Worn Camera System Utility Associates, Inc. ' wr r -rt �1 r a r O1 V r r r r r r r r r r r rII Since the BodyWornTM camera is constantly reporting GPS location, it's also possible to produce the dates, times, and duration of time spent in a 'Geo-Fence Zone' such as a district or beat or inside a predictive policing zone. Your department can also respond to elected officials who have constituent concerns about inadequate law enforcement presence in their neighborhood. AVaiLWebTM can provide exact facts about officer presence at any given street address for any given period. Live Streaming Depending upon security and cost policy, it is also possible to stream video in near -real time to Central Dispatch. Dispatch can send a "push" message to activate a group of BodyWornTM devices within a geo-fence zone and view live footage of what is happening at their location. Dispatch can also click into devices whose video is actively recording to see what that officer is currently seeing. A feature such as this could allow Dispatch to send officer assistance in the event that officer cannot call for help Response to Weld County CO REP No. B1900061 58 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY Role -Based Security Citizen privacy and agency accountability demand that only authorized persons are allowed access to video recordings. AVaiLWebTM provides a robust level of access control, where the permissions and access rights can be controlled on a group or individual login basis. Access can also be restricted by IP address range or individual IP address. Temporary keys are used to provide one time access to each video, so that view URL addresses cannot be copied and shared. Challenge questions are supported when a user logs into AVaiLWebTM from a different IP address. Other additional security measures are provided to ensure that only authorized staff are allowed to view or work with authorized videos. A full audit trail is maintained of all additions, changes, and deletions to user profiles and access rights. Chain of Custody Logging In addition to role -based security, the AVaiLWebTM video management service provides a vigorous Chain of Custody audit trail of all events and access related to a digital evidence. 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UTILITY Chain of Custody Risk Mitigation Departments spending millions of dollars on body -worn video services should be sure the video is admissible as evidence in a court trial. A body -worn video service that breaks the Chain of Custody is a waste of time and money. Chain of Custody requires positive control of evidence from the moment it is captured until it is presented to a Judge or Jury. There are many faults in a system that relies upon unattended docking stations mounted in a hallway to upload video after an officer leaves. The device is not under positive control. A camera sitting in a docking station that has not yet uploaded video could be removed or an upload problem in one camera may block the video upload from a following camera, and the video never gets uploaded. Also, a body -worn camera where the video is not encrypted on the camera itself is vulnerable to being destroyed or tampered with by a hacker who has physical possession of the camera. Security Watermarks Law enforcement video privacy is very important to maintaining citizen trust. No department wants video leaked to YouTube or social media sites. The AVaiLWebTM video management service automatically displays visual watermarks of the login ID on the video playback, so that if someone uses a cell phone or camera to take a video of the video, the User ID is displayed in the video, and the source of the leak can be tracked. In addition to a visual watermark, other watermark and security indicators are included in each video to trace any source of video being leaked to the public. CAD Integration Video evidence is often the result of a Computer Aided Dispatch (CAD) incident, whether it's a 911 call or an officer -created traffic stop. AVaiLWebTM can integrate with your CAD system, making the relevant CAD information available in AVaiLWebTM. Users can see current incidents on the live view map in AVaiLWebTM, selecting incidents to see their details. Tagging video evidence with a CAD call number makes the CAD metadata available whenever a user selects the video in AVaiLWebTM. Users can then easily Response to Weld County CO REP No. B1900061 60 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY search for videos by CAD call number, and any other videos tagged with the same call number will automatically be associated with each other, making it easy for users to see all videos that are relevant to a CAD incident. AVaiLWeb's CAD integration is also another example of video automation. High priority or volatile call types can generate Action Zones around those calls' locations. Any BodyWornTM that enters the Action Zone will automatically start a video recording, tag that video with the correct CAD call, and even classify the video based on the call type. If robbery call RB201801299 goes out, and an officer responds to the call, their BodyWornTM will automatically create a video, tag it with CAD call number RB201801299, and classify it as a robbery. The officer doesn't have to start the camera, fill in the CAD call number field, or classify the video. The officer is freed up to do her/his primary job. Single Sign On The standard AVaiLWebTM authentication is username and password, but AVaiLWebTM supports Single Sign On (SSO), working with your existing Active Directory Federation Services (AD FS) system. When you activate SSO for your users, they don't need to remember another password. They will be authenticated by your Windows Active Directory system, just like they're logging on to their computers in the office. AD FS will forward the authenticated user's information to AVaiLWebTM, and the user will be logged in to AVaiLWebTM just as if they had supplied the correct username and password. Transparency vs. Video Redaction Cost .and Lead -Time An Automatic Video Redaction capability should be required as a part of a body -worn camera video management service. Once your officers start recording a lot of videos, there is likely going to be a large number of records requests for body -worn videos. Body - Response to Weld County CO REP No. B1900061 61 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY worn videos will have to be redacted before they are released. Minors, innocent bystanders, and undercover officers will need to be protected. Redaction needs to include body parts such as arms with identifiable tattoos, license plate numbers, driver's licenses, and other objects. The general rule of thumb is that it takes 5 to 10 hours of effort to manually redact an hour of video. As such, departments are facing a huge increase in labor effort to perform redaction of body -worn video. Departments that are not able to release redacted video on a short time frame are at risk of public concern about transparency. If the backlog of video redaction grows and release of redacted videos gets delayed, there will likely be a public perception that the department is hiding video it does not want to release. All departments need a low cost and fast way to redact body -worn video. A commonly used redaction technique is often called Full Blur, which smears the entire video — similar to smearing Vaseline across the camera lens. Considered crude and rejected as inadequate by third parties such as the ACLU, it raises doubts about an agency's good faith efforts to provide 21St Century Policing transparency and accountability. Utility has developed SmartRedactionTM -- a very powerful Automated Video Redaction capability as part of the AVaiLWebTM service. Utility offers three levels of selective redaction unparalleled by our competitors: Skinurwi _.Audio- cm ur wi out u io in erac ive-Redaction Skin Blur redacts skin in videos -- so it automatically redacts not only faces, but also arms and legs with identifying marks such as tattoos. Response to Weld County CO RFP No. B1900061 62 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY Interactive Redaction allows an operator to mark people and objects, and then the redaction software blurs the selected objects as they move around in the video. • The result is video can be redacted in minutes rather than hours. The labor savings are dramatic, which avoids a major additional cost of labor to produce redacted body -worn video. It also allows departments to respond to open records requests in a much timelier manner. Faster turnaround of redacted video in response to open records requests will increase public confidence in your department. The SmartRedactionTM service is included in the Video Management section of AVaiLWebTM. Videos can be searched, redacted as needed, and then exported as .mp4 or .iso files to be provided to third parties. It is important to note that only a copy of a video is redacted. The original video recording is retained and is never edited in any way. Network / Bandwidth Requirement The proposed body -worn video service will not require any additional new installation of Network hardware or acquisition of additional network Bandwidth. Video will be uploaded to the Cloud service through Smart Waypoint access points, or if available, through vehicle routers, such as Utility's RocketloTTM in -vehicle router, leveraging cellular connections in squad vehicles. Many agencies implementing docking station solutions find that their IT infrastructure is unable to support mass data offload at shift changes to Response to Weld County CO REP No. B1900061 63 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY upload video. BodyWornTM provides automatic continuous upload, thereby eliminating this concern. Bandwidth minimum requirements and recommendations: Number of Smart Waypoints: • minimum 1 per 15 BodyWom present at shift change (concurrent connections) • recommend 1 per 12 BodyWorn present at shift change (concurrent connections) Backhaul upload bandwidth per Smart Waypoint: • minimum 24 Mbps • recommend 29 Mbps Backhaul upload bandwidth per BodyWorn: • minimum 2 Mbps • recommend 2.5 Mbps Backhaul download bandwidth per concurrent AVaiL user • minimum 5 Mbps • recommend 6 Mbps Hardware Security Utility is providing all hardware and materials used to deliver the body -worn video service for all requested BodyWornTM units during the one-year initial term, with renewal available for a multiple -year term. Database and Optional Software Departments will need access to a current desktop Web Browser and Broadband internet connectivity to use the AVaiLWebTM video management service. There is no additional or optional Software or Hardware needed to use the AvaiLWebTM service. Response to Weld County CO RFP No. B1900061 64 Law Enforcement Body Worn Camera System Utility Associates, Inc. UTILITY System Secur As documented in this narrative, the Software as a Service subscription (SaaS) and the Service provide complete end -to -end security from the time video is recorded until it is purged at the end of the video retention classification. Video is encrypted at rest using AES-256 encryption as it is captured on the body -worn recording device. Each one - minute segment of video is hash totaled, and then is uploaded to the video storage repository using an AES-256 encrypted virtual private network tunnel in transit from the BodyWornTM to the central video repository. The video files stored at the central video repository are AES-256 encrypted while at rest in the central video repository. No system user has the ability to delete a video. Videos are only purged based upon retention rules identified for each classification of video. Video petered by files are replicated across multiple AWS data centers, and amazon web services Amazon commits to 99.999999% file recovery. Utility technology leverages Intel technology for the highest security and reliable of data. The robust characteristics of the Intel chipset related to processing capability are critically important to situational awareness and access to data. As a technology partner, Intel provides solutions with no known security breaches or data security issues. All these controls and reports allow Utility to provide unmatched security over the Confidentiality, Integrity, Availability, Performance, and Reliability of body -worn camera and in -vehicle mounted camera digital video. Response to Weld County CO RFP No. B1900061 65 Law Enforcement Body Worn Camera System Utility Associates, Inc. THE SMARTEST BODY WORN TECHNOLOGY BodyWornTM by Utility, Inc. is the smartest body -worn technology in the world. It is a future -proof solution that overcomes significant pitfalls that are found in competing police body -worn cameras. Utility developed this smart device to provide agencies with greater benefits than a manually operated camera. BodyWorn automatically records, based on policies when triggers are activated. Command centers and 911 dispatchers can send live messages to BodyWorn devices and view live streaming during critical moments. The video, audio and metadata automatically and securely uploads to cloud storage, eliminating the inconvenience of physically docking the device. C) Automatic Policy -Based Recording Initiate Recording from Central Dispatch C Hi -Definition Video C; Integration with the RocketTM and Rocket IoTT"' C 4G LTE Internet Connectivity Co) Internal GPS and Accelerometer C Functional Fusion of Technology and Garment O Emergency Two -Way Communicator Co) Speech Recognition for Hands -Free Operation O Secure Automatic Wireless Offload - CJIS Compliant O Discrete Alerts for Backup Support O Real -Time BOLO, Amber, and Silver Alerts C Officer Down Alerts C Live Video Streaming Response to Weld County CO RFP No. 81900061 66 Law Enforcement Body Worn Camera System UTILITY Utility Associates, Inc. FEATURES: Automatic Policy -Based Triggers o Immediate and Secure Evidence Offload o Real -Time Alerting 0 Officer Down Alerting Live Video Streaming Securely Mounted in Uniform rbuDY CAMERA Video • 720p HD Video Resolution • 30 Frames per Second • Automatic High Dynamic Range • Video Stored in Secure Slice Files • Automatic Wireless Media Offload Process • Automatic Secure Wipe after Upload • Bright LED for Night Recording Interactive • Integrated LCD Monitor • Automatic Officer Assignment and Login with NFC chip • Automatic Integration with In -Car Video Triggers and Metadata • Voice/Touch Point Manual Operation Capable • Covert Mode with Vibrating Notifications • Bluetooth Communications • Chain of Custody Validation for each minute of Automatic Video Offload • Mobile Viewing Screen for Immediate Video Playback • Accelerometer G -force Recording Triggers Connectivity • WiFi Connectivity • Mass Alert Distribution - BOLO, Silver, Amber • Cell Phone Replacement Alternative • Unlimited VoIP WiFi Communications • Cellular Connectivity Capable • Text Message Capable • Voice Command Capable • Audio Notification Capable Other Features • Live Streaming Video Capable • GPS Position Reporting • Time, Date, GPS Location in Metadata File • Integration with Video Mapping Software Environmental • Operating temperature: -10° to 40° C • Capture minimum of 3 hours video (at lowest setting) • Fully Rechargable in just over an hours • No Electromagnetic Interference Response to Weld County CO RFP No. B1900061 67 Law Enforcement Body Worn Camera System UTILITY Utility Associates, Inc. MULTIPLE OUNTING OPTIONS Merging the BodyWornTM technology with the officer's uniform keeps it streamlined and non -threatening. This ensures that the device is beyond the easy reach of criminals and is stable when recording, to provide the optimal audio and video of an incident. 0 EVERYDAY MOUNTING OPTIONS W=WWW=w Available in a Variety of Color Options fl UTILITY Response to Weld County CO REP No. B1900061 Law Enforcement Body Worn Camera System ran BODYWORN LOGIN Login using the assigned username and password (same credentials as AVaiL Web) OR login via the NFC chip built into the holster. ADVANCED TOOLS Utility Associates, Inc. BodyWorn User Guide HOMESCREEN Displays on/off duty and on/off speech toggle, message icon and media icon.The user can access the by clicking the menu in the left-hand corner. CONFIGURATION UPDATES ADVANCED TOOLS 11 UTILITY NAVIGATION DRAWER Within the Navigation Drawer, the user can check messages, go to Media Capture and Media Library, access AdvancedTools and Sign Out. AdvancedTools allows the user to Configure WiFi, Scan for a Rocket to gain wireless connec- tivity, Register an NFC chip for automatic login, Update Configuration properties and Update BodyWorn Firmware. Response to Weld County CO REP No. B1900061 Law Enforcement Body Worn Camera System BODYW0RN . ■ C BodyWorn S r r. ' <- BodyWorn BODYWORN )RN The Ultimate Witness itnesr. Body Worn . • . • • . • • ta% Messages �• Media Capture BodyWorn U• A& Media Library Advanced sign out L } oUTt SDkt 1111 .1rllrty 40 r41l Ic ,,vr .•il Wrrrl{lion!! 4 0 0 d p ❑ BOLO - Escaped Convicts ,xvWool cta Em Q105:151T11:1 Be on the Lookout - Escaped Convict m 80th? WWrr bV6'r414 iaLtl 1 0 0 F BOLO - Escaped Convicts BOLO - Escaped Convicts Body Worn Sent: 12F08/ 1517:01 24 Expires. 12/09/151639.00 Be on the lookout for escaped convicts David Sweat (first Image) and Richard Matt (second image). They escaped from the Clinton Correctional Facility and may be armed Attachment 112 d 0 0 BOLQ; Convlcls BOLO - Escaped Convicts Body Worn Sent: 12/0811511:0124 Expires. 12/09/1516'59 On Be on the lookout for escaped convicts David Sweat (first image) and Richard Matt (second Image) They escaped from the Clinton Correctional Fac;Gty and may be army -d Attachment 2/2 4 0 0 Utility Associates, Inc. Body. Worn User Guide Take video or photos manually by clicking the video camera icon. Media Capture can also be found in the Navigation Drawer. In Media Capture, the user can take pictures and record video. Take a photo by clicking the camera icon and access the Media Library by clicking the cloud icon in the top right corner. Stop a recording by clicking the red square and mute the recording by clicking the microphone. fl UTILITY Recorded media uploads can be viewed in the Media Library. Response to Weld County CO REP No. B1900061 Law Enforcement Body Worn Camera System 71 ■- BodyWc Media Capture ; +r F Capture Images xf DONE photo • . • • • . f • • • • • • •. • ` s --- _ sc� F Capture Images F Review 1 T • tY �.. [ I t. • i•i3 ♦. 0 ••• a 0 0 4 1 '-, 0 A O a 0 LI F Review F 7 I C 2/2 0 H �I y 1 a B , I' '"IIWORN € Media Capture in A& Body Worn U: Body Worn Messages ■I Media Capture Media Library Advanced 0_i Sign Out Media Library 12/08/15 14:51:17 .4 Notes ,.... This is the location where the user can add notes to the video or the photo. This can be accomplished by using the screen keyboard or dictating the notes through the internal microphone 12/08/15 14:50:03 U. „ a:., I3. . :irm►AW. E Media Library 12/08/15 14:51:17 M n1[tnBnt t 43s 1381 r,1E. fl 2/0L/ is 1' 0.U3 r, .,uentG is 1.39M1≤ •. t; ;IiPI_ Ieluli+1 Ing) +)ir Q O O 4- Notes Y C1 C iEl _.ii- - uwa._ PAedia Library 12/08/1514:51:17 0 nxideni T 43s 1381ME ;m,a;1 d IGOUG^• 12/08/15 14:50:03 S htcluemG ?Ss 439M8 I.' /≥hersOploaa�o IGri4*1 Q O ❑ k- Notes C� The user can classify media by clicking the incident and then the tag icon in the right hand corner. Utility Associates, Inc. BodyWorn User CLASSIFICATION The user can choose the classifications they want to add to the incident by selecting the boxes. Car Mode e Utility Icon and swipe 3 wheel icon. fl UTILITY Classifications must be saved before exiting the screen. BLUETOOT.CTI' 1 -ION BodyWorn can be activated through the built-in accelerometer or the connected Bluetooth device. Mute/Unmute Recording Volume Down Volume Up Status Check Stop Recording Start/Stop Recording Response to Weld County CO RFP No. B1900061 Law Enforcement Body Worn Camera System 74 Utility Associates, Inc. KNOW WHERE YOUR PEOPLE ARE, INSTANTLY. A bad situation is no match for good technology. AVaiL WebTM is a secure command and control web service that provides an automatic real-time, map -based view of location and status of all mobile operations, including vehicles, personnel, and assets. AVaiL Web provides Geofence alerts, live tracking, traffic and weather overlays, asset overlays and Street Views. It's new media interface allows multiple related video and audio feeds to be played simultaneously. AVaiL Web also has live video streaming allowing dispatchers and supervisors to have complete situational awareness. It's smart. And when you use it, you'll be smart, too. O Scalable to thousands of vehicles O GPS reporting and vehicle history O GIS/ESRI data overlays O Traffic and weather overlays O Personal and system geofences O Nested geofence polygons O Geofence alerts and reports 0 Custom device reports O Satellite and street views O Live tracking O Video tracking and playback O Live video streaming Response to Weld County CO RFP No. B1900061 75 Law Enforcement Body Worn Camera System UTILITY PVA!k ® -- > AVAIL * 1 - .+ s - y _... � V k• . • + [' f}'{jyrrt. I r yyp�_` ..n..• Y._ V Y ). , ♦ , C MJ'YIN. + r_ !'' 1 %ra iii mo ✓ _- .IV IA Ya . \ --- A W, ..Ills♦ Nr r1. .w NYrP • .ii....... '; y.• ', V� -17 I~ L ra w • r. � I '. �. u _ .. r- . 114 . I� Y4. YY. � .a •PY ... C AVAIL.. �® ' uY...w +i "�r1 '. ..��1 may.• a.. y" h.' Y^ rou.1... rc +V �Y �� i � •71 1 � 11 . - r<..w-rlur.r.r.r • •. \ +.. �� \ •' • 2 I 3 1k�1♦'g1 Lam—rw'ro • . w +i.. 4Y/^ ^ -� aIy 1 t L• L v —r• Pr - � .0 I♦ a nr ti A I ''. pis' ' :loop +r u a� 4, 11yJ 6 Y y t 1 +w. • f Q l BWMr 1 1 raM1.YPW YIM H Y•T T .1. LYMP.—Yrl-1-P I O tM�N-•1.•aY✓•. �'I -•Y.MY•Yr • . Y.. -rrr� L a n L �p' 1 f S �^} 5ti rr.r ! 4P. Y4 a ri—.w J n l b p • rry�.w r e 'MY..• +RBI I •, I IIML.f_w\Y aA. i IM -p9 YY—nP •••_ .1 11III �. 1I k•...II \Ik1. .eJ• ` \IP1ti•. • \ iYrr�.w Y M1r4_ LPI�r— \Mn \-w \�nr _ \IP.•\Y•aT 13� �f1.•aa._ . __ ��_� I.dd1`1. u u . m ♦� � Y r...., i ` . ... e _ I♦. AVAILWEB Y e 1 - • r♦ VI SMARTREDACTION :IaI1_�Hial:ININWs UI•1:911MJ�u1JmMI►It 12911►'II js*t;uafrJ"*tt : C. ' . • `� / A - rk I R) • 4 H: ",• #1% ems. - .. 1 • - ' Y . 1 r Utility Associates, Inc. PROTECTS THE PRIVACY OF VICTIMS, INNOCENT BYSTANDERS, MINORS & UNDERCOVER OFFICERS AUTOMATICALLY IDENTIFIES,TRACKS & REDACTS INDUSTRY -LEADING REDACTION ACCURACY MEANS LESSTIME REVIEWING REDACTED VIDEO & LOWER COSTS WORKS WITH A COPY OFTHE VIDEO, LEAVINGTHE ORIGINAL VIDEO UNTOUCHED, WHILE PROTECTINGTHE LEGAL EVIDENCE CHAIN OF CUSTODY WORKS WITH UTILITY'S BODORNTM & ROCKET IOT IN -CAR VIDEO INTERACTIVE TOOL WITHIN UTILITY'S AVAIL WEBTM ENTERPRISE VIDEO EVIDENCE SOFTWARE CONTACT A SALES REPRESENTATIVE TODAY FOR MORE INFO. 404-816-0300 info@utility.com www.smartredaction.com r Response to Weld County CO REP No. B1900061 78 Law Enforcement Body Worn Camera System UTILITY Utility Associates, Inc. BODY WORN a - UTILITY F• bra GUNSHOT ALERT o . Central Dispatch, all nearby Police Officers, Supervisors, and Command Staff get immediate alerts that a gun was fired near a Police Officer. The officer's exact location is shown on the AVaiL map. Provides automatic backup to "Shots Fired" radio call. POLICY -BASED AUTOMATIC RECORDING START Video Recording starts automatically on recognition of a gunshot. Central Dispatch can activate Live Video Streaming from the BodyWom camera. SMART PRE -EVENT RECORDING Gunshot recognition causes prior 2 minutes of Video and Audio to be pre-pended to the video recording. AUTOMATICALLY CREATE AN ACTION ZONE An Action Zone around the Police Officer's Location is automatically established. All other BodyWorn and in -Vehicle Cameras inside the Action Zone automatically start video recording. All cameras inside the Action Zone capture 2 minute Smart Pre -Event Recording with Video and Audio. AUTOMATICALLY QUARANTINE USE OF FORCE VIDEO All Video recorded inside the Gunshot Action Zone is automatically quarantined for a Command Staff Review. Response to Weld County CO RFP No. B1900061 79 Law Enforcement Body Worn Camera System Utility Associates, Inc. SMART HOLSTER WHEN SECONDS MEANS LIVES, INTELLIGENCE MATTERS INTELLIGENT HOLSTER ACTIVATION AND ALERT SYSTEM C Activation of Body Cameras C Real -Time Emergency Alerts to Dispatchers O Real -Time Emergency Alerts to Nearby Officers o Weeks of Battery Life on One Charge, USB Re -Chargeable O LED Status Indicator with Charge Status Alerts O Installation in Seconds on Most Major Holsters, No Holster Modification Needed Response to Weld County CO RFP No. B1900061 Law Enforcement Body Worn Camera System 80 Weld County Colorado Law Enforcement Body Worn Camera System Utility Associates, Inc. BUDGET DETAIL WORKSHEET (PURCHASE OPTION -5 YEAR) BUDGET NARRATIVE: Utility Associates developed its all-inclusive pricing model with the cost-conscious department in mind. All items necessary to have a complete and fully functional body camera system have been included in the unit pricing. There are NO additional or hidden fees. Traditional add-on fees such as accessories, training, installation, and configuration have been included in the unit price. Variable fee structures ultimately prove difficult for agencies to budget body camera purchases which often results in overbudget programs. Utility's all-inclusive pricing eliminates these budgetary landmines by providing a turn -key solution at a fixed price. The annual software fee for AVaiLWeb includes the warranty, technical support, and easy over -the -air (OTA) software updates for all body cameras. Additionally, the annual software fee includes unlimited data storage in Amazon's CJIS compliant Cloud, AWS. Utility also provides unlimited access to AVaiLWeb for command staff, administrators, and district attorneys. It is Utility's intent to provide the best system, not nickel and dime the customer. SmartRedaction is also included in AVaiLWeb. SmartRedaction allows a user to automatically redact a video by selecting various skin blur options. This automatic, mass redaction capability reduces the time necessary to redact videos, thus eliminating the need to hire costly additional personnel to manually redact videos. Utility's SmartRedaction is the fastest redaction software available on the market to date. Utility provides multiple options for an agency to purchase a body camera program and stay within allocated funding. One such option is to agree to a multiple year contract. With an agreement to a five (5) year contract, Utility will discount the price of the fifth year's software by 50%. The hardware maintenance and support is also included in the annual software fee. Departments should be cautious of vendors who aren't willing to provide cost estimates based on the total cost of ownership. Many departments have found themselves in a budgetary bind when it comes to continued funding of the body camera program because the true total cost of ownership was unknown. Utility understands departments are trying to do a lot with a little and has diligently worked to provide the best solution at an affordable, transparent price. A. Hardware - Itemized hardware equipment necessary for body -worn camera program implementation and basis for computation. All materials that are expendable or consumed during the course of the project have been included in the cost. Cameras .s (patented integrated mounting system -2 per officer) Hardware Maintenance & Support — Year 1 Hardware Maintenance & Support — Year 2 Hardware Maintenance & Support — Year 3 Hardware Maintenance & Support — Year 4 Hardware Maintenance & Support — Year 5 Other Hardware: Wireless Wrist Controller Subtotal Hardware Quantity Unit Price 80 $760.00 Included Included Included Included Included Included Included Included Comments HD body camera. Patented camera mounting system. Price included in camera purchase. Wireless docking station for all body cameras. 2417/365 equipment maintenance & support. Included in software purchase 24!7/365 equipment maintenance & support. Included in software purchase 24/7/365 equipment maintenance & support. Included in software purchase 24/7/365 equipment maintenance & support. Included in software purchase 24/7/365 equipment maintenance & support. Included in software purchase Wrist controller for optional manual activation. Cost $60,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 B. Software - Itemized software necessary for body -worn project have been included in the cost. camera program implementation and basis for computation. All materials that are expendable or consumed during the course of the Software Items Quantity Unit Price Comments Cost Software Maintenance & Support — Year 1 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 Software Maintenance & Support - Year 2 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 Software Maintenance & Support - Year 3 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 Software Maintenance & Support — Year 4 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 Software Maintenance & Support — Year 5 80 $900.00 AVaiLWeb - digital evidence management software (50% discount with 5 year contract). $72,000.00 Other Software: Included $0.00 SmartRedaction The fastest automatic video redaction for video release. Unlimited Access Package Unlimited access to AVaiLWeb for DA. command staff, administrative. etc. Subtotal Software $360,000.00 Hardware and Software TOTAL vices - All service costs associated with the body -worn camera program the course of the oroiect have been included in the cost. Training Program End Users — Train the Trainer System Administrator System Configuration and Customization Testing and Verification of Operational System Travel Related Expenses Support Additional Storage Total Services Quantity Unit Price Included Included Included Included Included Included Included N/A not storage, etc. that are Comments All training costs are included in the camera price. All configuration and customization costs are included in the camera price All testing and verification costs are included in the camera price. Travel or other reimbursable type expenses are not charged. 2417/365 technical support (included in software and licensing fee). N/A due to unlimited storage in Amazon's CJIS compliant cloud (AWS). Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 D. Price Reduction Multi -Year Contract Discount $ (36,000.00) Total Price Reduction TOTAL $ (36,000.00) • All price and costs for equipment shall remain firm and fixed for acceptance for ninety (90) calendar Budget Category 5 Year Total Contract Cost Pays after the day of the Proposal opening. A. Hardware $60,800.00 B. Software $360,000.00 C. Services $0.00 D. Price Reduction $ (36,000.00) TOTAL PROJECT COSTS $364,600.00 Response to Weld County CO RFP No. B1900061 81 Law Enforcement Body Worn Camera System Weld County Colorado Law Enforcement Body Worn Camera System Utility Associates, Inc. BUDGET DETAIL WORKSHEET (PURCHASE OPTION -3 YEAR) BUDGET NARRATIVE: Utility Associates developed its all-inclusive pricing model with the cost-conscious department in mind. All items necessary to have a complete and fully functional body camera system have been included in the unit pricing. There are NO additional or hidden fees. Traditional add-on fees such as accessories, training, installation, and configuration have been included in the unit price. Variable fee structures ultimately prove difficult for agencies to budget body camera purchases which often results in overbudget programs. Utility's all-inclusive pricing eliminates these budgetary landmines by providing a turn -key solution at a fixed price. The annual software fee for AVaiLWeb includes the warranty, technical support, and easy over -the -air (OTA) software updates for all body cameras. Additionally, the annual software fee includes unlimited data storage in Amazon's CJIS compliant Cloud, AWS. Utility also provides unlimited access to AVaiLWeb for command staff, administrators, and district attorneys. It is Utility's intent to provide the best system, not nickel and dime the customer. SmartRedaction is also included in AVaiLWeb. SmartRedaction allows a user to automatically redact a video by selecting various skin blur options. This automatic, mass redaction capability reduces the time necessary to redact videos, thus eliminating the need to hire costly additional personnel to manually redact videos. Utility's SmartRedaction is the fastest redaction software available on the market to date. Utility provides multiple options for an agency to purchase a body camera program and stay within allocated funding. One such option is to agree to a multiple year contract. With an agreement to a three (3) year contract, Utility will discount the price of the third years software by 25%. hardware maintenance and support is also included in the annual software fee. Departments should be cautious of vendors who aren't willing to provide cost estimates based on the total of ownership. Many departments have found themselves in a budgetary bind when it comes to continued funding of the body camera program because the true total cost of ownership unknown. Utility understands departments are trying to do a lot with a little and has diligently worked to provide the best solution at an affordable, transparent price. A. Hardware - Itemized hardware equipment necessary for body -worn camera program implementation and basis for computation. All materials that are expendable or consumed during the course of the project have been included in the cost. Cameras ?s (patented integrated mounting system -2 per officer) Maintenance & Support — Year 1 Maintenance & Support — Year 2 Maintenance & Support — Year 3 ther Hardware: Wireless Wrist Controller ubtotal Hardware have been included in the cost oftware Maintenance & Support — Year 1 oftware Maintenance & Support — Year 2 oftware Maintenance & Support — Year 3 ther Software: SmartRedaction Unlimited Access Package Subtotal Software Total Hardware and Software uantit Unit Price 80 $760.00 Included Included Included Included Included Included Comments HD body camera. Patented camera mounting system. Price included in camera purchase. Wireless docking station for all body cameras. 24/7/365 equipment maintenance & support. Included in software purchase 24/7/365 equipment maintenance & support. Included in software purchase 24/7/365 equipment maintenance & support. Included in software purchase Wrist controller for optional manual activation. Cost $60,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 camera program implementation and basis for computation. All materials that are expendable or consumed during the course quantity Unit Price Comments Cost 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 80 $900.00 AVaiLWeb - digital evidence management software (25% discount with 3 year contract). $72,000.00 Included $0.00 The fastest automatic video redaction for video release. Unlimited access to AVaiLWeb for DA, command staff, administrative, etc. TOTAL $216,000.00 C. Services - All service costs associated with the body -worn camera program during the course of the project have been included in the cost. implementation including (but not limited to): training activities, additional storage, etc. that are expendable Service Items Quantity Unit Price Comments Cost Training Program Included All training costs are included in the camera price. $0.00 End Users — Train the Trainer Included $0.00 System Administrator Included $0.00 System Configuration and Customization Included All configuration and customization costs are included in the camera price. $0.00 Testing and Verification of Operational System Included All testing and verification costs are included in the camera price. $0.00 Travel Related Expenses Included Travel or other reimbursable type expenses are not charged. $0.00 Support Included 24/7/365 technical support (included in software and licensing fee). $0.00 Additional Storage N/A N/A due to unlimited storage in Amazon's CJIS compliant cloud (AWS). $0.00 Total Services TOTAL $0.00 D. Price Reduction Multi -Year Contract Discount $ (18,000.00) Total Price Reduction TOTAL $ (1&000.00) All price and costs for equipment shall remain firm and fixed for acceptance for ninety (90) calendar ays after the day of the Proposal opening. B. Software C. Services D. Price Reduction PROJECT COSTS 3 Year Total Contract Cost $216,000.00 $0.00 $ (18,000.00) Response to Weld County CO RFP No. B1900061 82 Law Enforcement Body Worn Camera System Weld County Colorado Law Enforcement Body Worn Camera System Utility Associates, Inc BUDGET DETAIL WORKSHEET (PURCHASE OPTION -1 YEAR) BUDGET NARRATIVE Utility Associates developed its all inclusive pricing model with the cost conscious department in mind All items necessary to have a complete and fully functional body camera system have been included in the unit pricing There are NO additional or hidden fees Traditional add-on fees such as accessories training installation and configuration have been included in the unit price Vanable fee structures ultimately prove difficult for agencies to budget body camera purchases which often results in overbudget programs Utility s all-inclusive pricing eliminates these budgetary landmines by providing a turn -key solution at a fixed pnce The annual software fee for AVaiLWeb includes the warranty technical support and easy over -the -air (OTA) software updates for all body cameras Additionally the annual software fee includes unlimited data storage in Amazons CJIS compliant Cloud AWS Utility also provides unlimited access to AVaiLWeb for command staff administrators and district attorneys It is Utility's intent to provide the best system not nickel and dime the customer SmartRedaction is also included m AVaiLWeb SmartRedaction allows a user to automatically redact a video by selecting venous skin blur options This automatic mass redaction capability reduces the time necessary to redact videos thus eliminating the need to hire costly additional personnel to manually redact videos Utility s SmartRedaction is the fastest redaction software available on the market to date The hardware maintenance and support is also included in the annual software fee Departments should be cautious of vendors who aren t willing to provide cost estimates based on the total cost of ownership Many departments have found themselves in a budgetary bind when it comes to continued funding of the body camera program because the true total cost of ownership was unknown Utility understands departments are trying to do a lot with a little and has diligently worked to provide the best solution at an affordable transparent puce A Hardware - Itemized hardware equipment necessary for body-wom camera program implementation and basis for computation Al materials that are expendable or consumed during the course of the project have been included in the cost _ Hardware Items Quantity Unit Price Comments Cost Wearable Cameras 80 $760 00 HD body camera $60 800 00 Accessones (patented integrated mounting system -2 per officer) Included Patented camera mounting system Pnce included in camera purchase $0 00 SmartWaypoint Included Wireless docking station for all body cameras $0 00 Hardware Maintenance & Support — Year I Included 24/7/365 equipment maintenance & support Included in software purchase $0 00 Other Hardware Included $0 00 Wireless Wrist Controller Wrist controller for optional manual activation Subtoiaf Hardware____ _ __ - "_ _ _ -.. _ $60,80000 B Software - Itemized software necessary for body-wom camera program implementation and basis for computation All materials that are expendable or consumed during the course of the project have been included in the cost Software Items Quantity Unit Price Comments Cost Software Maintenance & Support — Year 1 80 $900 00 AVaiLWeb digital evidence management software (DEMS) $72 000 00 Other Software Included $0 00 SmartRedaction The fastest automatic video redaction for video release Unlimited Access Package Unlimited access to AVaiLWeb for DA command staff administrative etc Subtotal Software ^ w T $72,000 00 TOTAL' - - $132,800 0O C Services - All service costs associated with the body -worn camera program implementation including (but not limited to) training activities additional storage, etc that are expendable during the course of the project have been included in the cost - Service Items Quantity Unit Price Comments Cost Training Program Included All training costs are included in the camera price $0 00 End Users — Train the Trainer Included $0 00 System Administrator Included $0 00 System Configuration and Customization Included All configuration and customization costs are included in the camera puce $0 00 Testing and Verification of Operational System Included All testing and verification costs are included in the camera price $0 00 Travel Related Expenses Included Travel or other reimbursable type expenses are not charged $0 00 Support Included 24/7/365 technical support (included in software and licensing fee) $0 00 Additional Storage N/A N/A due to unlimited storage in Amazons CJIS compliant cloud (AWS) $0 00 Total Services " TOTAL - - $000 Budget Summary -1 Year Total Cost of Ownership - • All puce and costs for equipment shall remain firm and fixed for acceptance for ninety (90) calendar Budget Category 1 Year Total Contract Cost days after the day of the Proposal opening A Hardware $60,800 00 B Software $72,000 00 C Services $000 TOTAL PROJECT COSTS' 1 $132,800 00 Response to Weld County CO RFP No 81900061 83 Law Enforcement Body Worn Camera System Wald County Colorado Law Enforcement Body Worn Camera System Utility Associates, Inc. BUDGET DETAIL WORKSHEET (FINANCE OPTION • 6 YEAR) BUDGET NARRATIVE: Utility Associates developed its all-inclusive pricing model with the cost-conscious department in mind. All items necessary to have a complete and fully functional body camera system have been induded in the unit pricing. There are NO additional or hidden fees. Traditional add-on fees such as accessories, training, installation, and configuration have been included in the unit price. Variable fee structures ultimately prove difficult for agencies to budget body camera purchases which often results in overbudget programs. Utility's all-inclusive pricing eliminates these budgetary landmines by providing a turn -key solution at a fixed price. annual software fee for AVaiLWeb includes the warranty, technical support, and easy over -the -air (OTA) software updates for all body cameras. Additionally, the annual software fee des unlimited data storage in Amazon's CJIS compliant Cloud, AWS. Utility also provides unlimited access to AVaiLWeb for command staff, administrators, and district attorneys. It is y's intent to provide the best system, not nickel and dime the customer. :daction is also included in AVaiLWeb. SmartRedaction allows a user to automatically redact a video by selecting various skin blur options. This automatic, mass redaction capability the time necessary to redact videos, thus eliminating the need to hire costly additional personnel to manually redact videos. Utility's SmartRedaction is the fastest redaction software on the market to date. r provides multiple options for an agency to purchase a body camera program and stay within allocated funding. Another option available to the department is to finance the body camera am. Utility will provide financing to the department at a 0% interest rate, thus allowing the department to spread the payments to fit budgetary needs over the contract at no additional With the financing option, the payments are not required to be made in equal installments, affording the agency the ability to pay more in year one, and reduce the yearly cost of the am in the successive years or vice versa. hardware maintenance and support is also included in the annual software fee. Departments should be cautious of vendors who aren't willing to provide cost estimates based on the total of ownership. Many departments have found themselves in a budgetary bind when it comes to continued funding of the body camera program because the true total cost of ownership unknown. understands departments are trying to do a lot with a little and has diligently worked to provide the best solution at an affordable, transparent price. A. Hardware - Itemized hardware equipment necessary for body -worn camera program implementation and basis for computation. All materials that are expendable or consumed during the course of the project have been included in the cost. Wearable Cameras Accessories (patented integrated mounting system -2 per officer) SmartWaypoint Hardware Maintenance & Support — Year 1 Hardware Maintenance & Support — Year 2 Hardware Maintenance & Support — Year 3 Hardware Maintenance & Support — Year 4 Hardware Maintenance & Support — Year 5 Other Hardware: Wireless Wrist Controller Subtotal Hardware Quantity Unit Price Comments Cost 80 $760.00 HD body camera. $60,800.00 Included Patented camera mounting system. Price included in camera purchase. $0.00 Included Wireless docking station for all body cameras. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included $0.00 Wrist controller for optional manual act,vation. B. Software - Itemized software necessary for body -worn project have been included in the cost. camera program implementation and basis for computation. Al! materials that are expendable or consumed during the course of the Software Items Quantity Unit Price Comments Cost Software Maintenance & Support— Year 1 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 Software Maintenance & Support — Year 2 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 Software Maintenance & Support — Year 3 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 Software Maintenance & Support — Year 4 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 Software Maintenance & Support — Year 5 80 $900.00 AVaiLWeb - digital evidence management software (DEMS). $72,000.00 Other Software: Included $0.00 SmartRedaction The fastest automatic video redaction for video release. Unlimited Access Package Unlimited access to AVaiLWeb for DA, command staff, administrative, etc. Subtotal Software $360,000.00 Total Hardware and Software TOTAL $420,800.00 C. Services - All service costs associated with the body -worn camera program during the course of the project have been included in the cost. implementation including (but not limited to): training activities, additional storage, etc. that are expendable Service Items Quantity Unit Price Comments Cost Training Program Included All training costs are included in the camera price. $0.00 End Users — Train the Trainer Included $0.00 System Administrator Included $0.00 System Configuration and Customization Included All configuration and customization costs are included in the camera price. $0.00 Testing and Verification of Operational System Included All testing and verification costs are included in the camera price. $0.00 Travel Related Expenses Included Travel or other reimbursable type expenses are not charged. $0.00 Support Included 2417/365 technical support (included in software and licensing fee). $0.00 Additional Storage N/A N/A due to unlimited storage in Amazon's CJIS compliant cloud (AWS). $0.00 Total Services TOTAL $0.00 D. Price Reduction Finance Discount Total Price Reduction $ TOTAL $ (60,800.00) (60,800.00) 5 Year Total Cost of All price and costs for equipment shall remain firm and fixed for acceptance for ninety (90) calendar Budget Category 5 Year Total Contract Cost lays after the day of the Proposal opening. A. Hardware $60,800.00 B. Software $360,000.00 C. Services $0.00 D. Price Reduction $ (60,800.00) TOTAL PROJECT COSTS $360,000.00 Response to Weld County CO REP No. B1900061 Law Enforcement Body Worn Camera System 84 Weld County Colorado Law Enforcement Body Worn Camera System Utility Associates, Inc. BUDGET DETAIL WORKSHEET (FINANCE OPTION -3 YEAR) DGET NARRATIVE: Utility Associates developed its all-inclusive pricing model with the cost-conscious ly camera system have been included in the unit pricing. necessary to have a are NO additional or hidden fees. Traditional add-on fees such as accessories, training, installation, and configuration have been included in the unit price. Variable fee structures tely prove difficult for agencies to budget body camera purchases which often results in overbudget programs. Utility's all-inclusive pricing eliminates these budgetary landmines by ing a turn -key solution at a fixed price. annual software fee for AVaiLWeb includes the warranty, technical support, and easy over -the -air (OTA) software updates for all body cameras. Additionally, the annual software fee des unlimited data storage in Amazon's CJIS compliant Cloud, AWS. Utility also provides unlimited access to AVaiLWeb for command staff, administrators, and district attorneys. It is y's intent to provide the best system, not nickel and dime the customer. SmartRedaction is also included in AVaiLWeb. SmartRedaction allows a user to automatically redact a video by selecting various skin blur options. This automatic, mass redaction capability reduces the time necessary to redact videos, thus eliminating the need to hire costly additional personnel to manually redact videos. Utility's SmartRedaction is the fastest redaction software available on the market to date. Utility provides multiple options for an agency to purchase a body camera program and stay within allocated funding. Another option available to the department is to finance the body camera program. Utility will provide financing to the department at a 0% interest rate, thus allowing the department to spread the payments to fit budgetary needs over the contract at no additional cost. With the financing option, the payments are not required to be made in equal installments, affording the agency the ability to pay more in year one, and reduce the yearly cost of the program in the successive years or vice versa. The hardware maintenance and support is also included in the annual software fee. Departments should be cautious of vendors who aren't willing to provide cost estimates based on the total cost of ownership. Many departments have found themselves in a budgetary bind when it comes to continued funding of the body camera program because the true total cost of ownership was unknown. Utility understands departments are trying to do a lot with a little and has diligently worked to provide the best solution at an affordable, transparent price. A. Hardware - Itemized hardware equipment necessary for body -worn camera program implementation and basis for computation. All materials that are expendable or consumed during the course of the project have been included in the cost. Wearable Cameras Accessories (patented integrated mounting system -2 per officer) SmartWaypoint Hardware Maintenance & Support — Year 1 Hardware Maintenance & Support — Year 2 Hardware Maintenance & Support — Year 3 Other Hardware: Wireless Wrist Controller Subtotal Hardware Quantity Unit Price Comments Cost 80 $760.00 HO body camera. $60,800.00 Included Patented camera mounting system. Price included in camera purchase. $0.00 Included Wireless docking station for all body cameras. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included $0.00 Wrist controller for optional manual activation. $60,800.00 B. Software - Itemized software necessary for body -worn camera program implementation and basis for computation. All materials that are expendable or project have been included in the cost. Software Maintenance & Support — Year 1 Software Maintenance & Support — Year 2 Software Maintenance & Support — Year 3 Other Software: SmartRedaction Unlimited Access Package Subtotal Software Total Hardware and Software Quantity Unit Price 80 $900.00 AVaiLWeb 80 $900.00 AVaiLWeb 80 $900.00 AVaiLWeb Included Comments digital evidence management software (DEMS). digital evidence management software (DEMS). digital evidence management software (DEMS). The fastest automatic video redaction for video release. Unlimited access to AVaiLWeb for DA. command staff, administrative. etc. course of the Cost $72,000.00 $72,000.00 $72,000.00 $0.00 $216,000.00 TOTAL $276.800.00 C. Services - All service costs associated with the body -worn camera program during the course of the project have been included in the cost. implementation including (but not limited to) training activities, additional storage, etc. that are expendable Service Items Quantity Unit Price Comments Cost Training Program Included Al! training costs are included in the camera price. $0.00 End Users — Train the Trainer Included $0.00 System Administrator Included $0.00 System Configuration and Customization Included All configuration and custom¢ation costs are included in the camera price. $0.00 Testing and Verification of Operational System Included All testing and verification costs are included in the camera pnce. $0.00 Travel Related Expenses Included Travel or other reimbursable type expenses are not charged. $0.00 Support Included 24/7/365 technical support (included in software and licensing fee). $0.00 Additional Storage N/A N/A due to unlimited storage in Amazon's CJIS compliant cloud (AWS). $0.00 Total Services TOTAL $0.00 D. Price Reduction Finance Discount $ (30,400.00) Total Price Reduction TOTAL $ (30,400.00) Summary - 3 Year Total Cost of All price and costs for equipment shall remain firm and fixed for acceptance for ninety (90) calendar Budget Category 3 Year Total Contract Cost lays after the day of the Proposal opening. A. Hardware $60,800.00 B. Software $216,000.00 C. Services $0.00 D. Price Reduction $ (30,400.00) TOTAL PROJECT COSTS $246,400.00 Response to Weld County CO RFP No. B1900061 85 Law Enforcement Body Worn Camera System Weld County Colorado Law Enforcement Body Worn Camera System with Mobile Router Utility Associates, Inc. BUDGET DETAIL WORKSHEET (FINANCE OPTION -5 YEAR) necessary to have a complete and fully functional body camera system have been included in the unit pricing. There are NO additional or hidden fees. Traditional add-on fees such as accessories, training, installation, and configuration have been included in the unit price. Variable fee structures ultimately prove difficult for agencies to budget body camera purchases which often results in overbudget programs. Utility's all-inclusive pricing eliminates these budgetary landmines by providing a turn -key solution at a fixed price. RocketloT Communications system will provide enhanced cellular connectivity, Wi-Fi, GPS, and high-speed offload of BodyWom video from the field in real time. This will eliminate the consuming and costly requirement of officers having to return to a station to manually dock to offload video that is associated with other body cameras. annual software fee for AVaiLWeb includes the warranty, technical support, and easy over -the -air (OTA) software updates for all body cameras. Additionally, the annual software fee des unlimited data storage in Amazon's CJIS compliant Cloud, AWS. Utility also provides unlimited access to AVaiLWeb for command staff, administrators, and district attorneys. It is y's intent to provide the best system, not nickel and dime the customer. adaction is also included in AVaiLWeb. SmartRedaction allows a user to automatically redact a video by selecting various skin blur options. This automatic, mass redaction capability the time necessary to redact videos, thus eliminating the need to hire costly additional personnel to manually redact videos. Utility's SmartRedaction is the fastest redaction software a on the market to date. r provides multiple options for an agency to purchase a body camera program and stay within allocated funding. Another option available to the department is to finance the body camera am. Utility will provide financing to the department at a 0% interest rate, thus allowing the department to spread the payments to fit budgetary needs over the contract at no additional With the financing option, the payments are not required to be made in equal installments, affording the agency the ability to pay more in year one, and reduce the yearly cost of the am in the successive years or vice versa. hardware maintenance and support is also included in the annual software fee. Departments should be cautious of vendors who aren't willing to provide cost estimates based on the total of ownership. Many departments have found themselves in a budgetary bind when it comes to continued funding of the body camera program because the true total cost of ownership unknown. Utility understands departments are trying to do a lot with a little and has diligently worked to provide the best solution at an affordable, transparent price. A. Hardware - Itemized hardware equipment necessary for body -worn camera program implementation and basis for computation. All materials that are expendable or consumed during the course of the project have been included in the cost. Wearable Cameras Mobile Router Accessories (patented integrated mounting system -2 per officer) ardware Maintenance & Support — Year 1 ardware Maintenance & Support — Year 2 ardware Maintenance & Support — Year 3 ardware Maintenance & Support — Year 4 ardware Maintenance & Support — Year 5 ther Hardware: Wireless Wrist Controller ubtotal Hardware Quantity Unit Price Comments Cost 80 $760.00 HD body camera. $60,800.00 80 $1,000.00 RocketloT digital mobile router. $80,000.00 Included Patented camera mounting system. Price included in camera purchase. $0.00 Included Wireless docking station for all body cameras. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Included in software purchase. $0.00 Included $0.00 Wrist controller for optional manual activation. $140,800.00 B. Software - Itemized software necessary for body -worn project have been included in the cost. camera program implementation and basis for computation. All materials that are expendable or consumed during the course of the Software Items Quantity Unit Price Comments Cost Software Maintenance & Support — Year 1 80 $1,200.00 AVaiLWeb - digital evidence management software (DEMS). $96,000.00 Software Maintenance & Support — Year 2 80 $1,200.00 AVaiLWeb - digital evidence management software (DEMS). $96,000.00 Software Maintenance & Support - Year 3 80 $1,200.00 AVaiLWeb - digital evidence management software (DEMS). $96,000.00 Software Maintenance & Support — Year 4 80 $1,200.00 AVaiLWeb - digital evidence management software (DEMS). $96,000.00 Software Maintenance & Support— Year 5 80 $1,200.00 AVaiLWeb - digital evidence management software (DEMS). $96,000.00 Other Software: Included $0.00 SmartRedaction The fastest automatic video redaction for video release. Unlimited Access Package Unlimited access to AVaiLWeb for DA, command staff, administrative, etc. Subtotal Software $480,000.00 Total Hardware and Software TOTAL $620,800.00 C. Services - All service costs associated with the body -worn camera program during the course of the project have been included in the cost. implementation including (but not limited to): training activities, additional storage, etc. that are expendable Service Items Quantity Unit Price Comments Cost Training Program Included All training costs are included in the camera price. $0.00 End Users — Train the Trainer Included $0.00 System Administrator Included $0.00 System Configuration and Customization Included All configuration and customization costs are included in the camera price. $0.00 Testing and Verification of Operational System Included All testing and verification costs are included in the camera pace. $0.00 Travel Related Expenses Included Travel or other reimbursable type expenses are not charged. $0.00 Support Included 24/7/365 technical support (included in software and licensing fee). $0.00 Additional Storage N/A N/A due to unlimited storage in Amazon's CJIS compliant cloud (AWS). $0.00 Total Services TOTAL $0.00 D. Price Reduction Finance Discount $ (140,800.00) Total Price Reduction TOTAL $ (140,800.00) All price and costs for equipment shall remain firm and fixed for acceptance for ninety (90) calendar lays after the day of the Proposal opening. Response to Weld County CO RFP No. B1900061 udget Category 5 Vear Total Contract Cost A. Hardware $140,800.00 B. Software $480,000.00 C. Services $0.00 D. Price Reduction $ (140,800.00) )TAL PROJECT COSTS $480,000.00 Weld County Colorado Law Enforcement Body Worn Camera System with Mobile Router Utility Associates, Inc. BUDGET DETAIL WORKSHEET (FINANCE OPTION -3 YEAR) 3ET NARRATIVE: Utility Associates developed its all-inclusive pricing model with the cost-conscious department in mind. All items necessary to have a complete and fully functional camera system have been included in the unit pricing. There are NO additional or hidden fees. Traditional add-on fees such as accessories, training, installation, and configuration have been included in the unit price. Variable fee structures ultimately prove difficult for agencies to budget body camera purchases which often results in overbudget programs. Utility's all-inclusive pricing eliminates these budgetary landmines by providing a turn -key solution at a fixed price. The RocketloT Communications system will provide enhanced cellular connectivity, Wi-Fi. GPS, and high-speed offload of BodyWorn video from the field in real time. This will eliminate the time consuming and costly requirement of officers having to return to a station to manually dock to offload video that is associated with other body cameras. The annual software fee for AVaiLWeb includes the warranty, technical support, and easy over -the -air (OTA) software updates for all body cameras. Additionally, the annual software fee includes unlimited data storage in Amazon's CJIS compliant Cloud, AWS. Utility also provides unlimited access to AVaiLWeb for command staff, administrators, and district attorneys. It is Utility's intent to provide the best system, not nickel and dime the customer. SmartRedaction is also included in AVaiLWeb. SmartRedaction allows a user to automatically redact a video by selecting various skin blur options. This automatic, mass redaction capability reduces the time necessary to redact videos, thus eliminating the need to hire costly additional personnel to manually redact videos. Utility's SmartRedaction is the fastest redaction software available on the market to date. Utility provides multiple options for an agency to purchase a body camera program and stay within allocated funding. Another option available to the department is to finance the body camera program. Utility will provide financing to the department at a 0% interest rate, thus allowing the department to spread the payments to fit budgetary needs over the contract at no additional cost. With the financing option, the payments are not required to be made in equal installments, affording the agency the ability to pay more in year one, and reduce the yearly cost of the program in the successive years or vice versa. hardware maintenance and support is also included in the annual software fee. Departments should be cautious of vendors who aren't willing to provide cost estimates based on the total of ownership. Many departments have found themselves in a budgetary bind when it comes to continued funding of the body camera program because the true total cost of ownership unknown. Utility understands departments are trying to do a lot with a little and has diligently worked to provide the best solution at an affordable, transparent price. A. Hardware - Itemized hardware equipment necessary for body -worn camera program implementation and basis for computation. All materials that are expendable or consumed during the course of the project have been included in the cost. Wearable Cameras Mobile Router Accessories (patented integrated mounting system -2 per officer) SmartWaypoint Hardware Maintenance & Support — Year 1 Hardware Maintenance & Support — Year 2 Hardware Maintenance & Support — Year 3 Other Hardware: Wireless Wrist Controller Subtotal Hardware Quantity Unit Price Comments Cost 80 $760.00 HD body camera. 560.800.00 80 $1,000.00 RocketloT digital mobile router. $80,000.00 Included Patented camera mounting system. Price included in camera purchase. $0.00 Included Wireless docking station for all body cameras. $0.00 Included 24/7/365 equipment maintenance & support. Induded in software purchase. $0.00 Included 24/7/365 equipment maintenance & support. Induded in software purchase. $0.00 Induded 24/7/365 equipment maintenance & support. Included rn software purchase. $0.00 Included $0.00 Wrist controller for optional manual activation. $140,800.00 B. Software - Itemized software necessary for body -worn camera program implementation and basis for computation. All materials that are expendable or consumed during the course of the project have been included in the cost. Software Maintenance & Support — Year 1 Software Maintenance & Support — Year 2 Software Maintenance & Support — Year 3 Other Software: SmartRedaction Unlimited Access Package Subtotal Software Total Hardware and Software Quantity Unit Price 80 $1,200.00 AVaiLWeb 80 $1,200.00 AVaiLWeb 80 $1,200.00 AVaiLWeb Included Comments digital evidence management software (DEMS). digital evidence management software (DEMS). digital evidence management software (DEMS). The fastest automatic video redaction for video release. Unlimited access to AVaiLWeb for DA, command staff, administrative, etc. Cost $96,000.00 $96,000.00 $96,000.00 $0.00 $288,000.00 TOTAL $428,800.00 C. Services - All service costs associated with the body -worn camera program implementation including (but not limited to): training activities, additional storage, etc. that are expendable during the course of the project have been included in the cost. [raining Program End Users — Train the Trainer System Administrator System Configuration and Customization resting and Verification of Operational System [ravel Related Expenses Additional Storage Total Services Quantity Unit Price Included Included Included Included Included Included Included N/A Comments All training costs are included in the camera puce. All configuration and customization costs are included in the camera puce All testing and verification costs are included in the camera puce. Travel or other reimbursable type expenses are not charged. 24/7/365 technical support (included in software and licensing fee). N/A due to unlimited storage in Amazon's CJIS compliant loud (AWS). TOTAL Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 D. Price Reduction Finance Discount $ (70,400.00) Total Price Reduction TOTAL $ (70,400.00) • All pnce and costs for equipment shall remain firm and fixed for acceptance for ninety (90) calendar days after the day of the Proposal opening. udget Category 3 Year Total Contract Cost A. Hardware $140,800.00 B. Software $288,000.00 C. Services $0.00 D. Price Reduction $ (70,400.00) )TAL PROJECT COSTS $368,400.00 Response to Weld County CO RFP No. B1900061 87 Law Enforcement Body Worn Camera System Utility Associates, Inc Section 5: Implementation Approach to Services Methodology, Project Plan, Schedule, Training, County Staffing Requirements, and Ongoing Support and Customer Service r Methodology to Implementation At Utility, our operations team Is organized by both customer account and by operational specialty During the planning phase, the County's deployment will be overseen by and regularly supported by three levels of management • Utility project manager (PM), • Utility's director of operations (DOO), and • Utility's chief operations officer (COO) Typically, your deployment will be supported by an additional level of management comprised of a lead site engineer and a Utility trainer Your assigned Utility PM is the Weld County Sheriff's Office's (WCSO) overall and primary point of contact throughout the deployment In support of your assigned PM, is a team of staff who provide a variety of operational specialties/deployment functions The following are examples of how Utility organizes its staff by operational specialty o If a video download 'Smart Waypoint' access point installation is required for your agency, Utility will send a senior Field Engineer to execute a site visit of the desired video download access point While on -site, the senior Field Engineer will validate your access point site's suitability as it relates to considerations such as a power requirements, • physical accessibility, • ability to access the department's network, • proximity to the officers from which it will be downloading video Response to Weld County CO RFP No B1900061 88 Law Enforcement Body Worn Camera System Utility Associates, Inc o If computer aided dispatch (CAD) integration is required for the County, then your PM will coordinate for a CAD requirements meeting with our data integration engineer who will walk through our integration checklist with your CAD system manager o Utility provides both on-line training (for network validation and agency administrator training) and on -site (administrator/ officer) training Your PM will facilitate initial coordination and scheduling for both blocks of training while your assigned trainer will work closely with your operations and training departments to create a unique program of instruction to meet your department's needs Project Management Plan, Deployment, and Communications Plan The following narrative outlines Utility's Project Management, Deployment, and Communications Plan(s) Once the purchase order is received, a project charter document will be prepared, which will define scope of work and responsibilities , The "Who, What, Where, When, How, and Why" of the contracted scope of work will be identified The exact installation/ deployment schedule will be determined during Phase 1 Finalize Project Charter Typical BodyWornTM implementation will consist of five (5) phases 1 Finalize project charter based upon project purchase order 2 Approved departmental procedural policy is implemented and in -place 3 Deployment and training location set up and trainer scheduling 4 Mobile device and uniform carrier distribution in conjunction with training 5 Software training for admin staff and procedural acceptance of officers If relevant, RocketloTTM in -car video installation project typically will include six (6) phases I Finalize Project Charter based upon Project Purchase Order 2 Installation Location Setup and Install Crew Scheduling and Training 3 Test Installation 4 Test Installation Validation and Acceptance Testing 5 Fleet installation 6 Installation Location close-out Response to Weld County CO RFP No B1900061 89 Law Enforcement Body Worn Camera System Utility Associates, Inc. Utility's implementation is a step-by-step process from Project Kick-off to the Final Hand -Off, including Implementation, Training of all categories of relevant County and WCSO staff, Trouble Shooting and Support Escalation, Device Training, and AVaiLWebTM training. The process is engineered and managed to track delivery, control costs and maintain performance over the term of the implementation. Step 1: Sales Handoff to Operations o Internal kickoff meeting conducted in a standardized checklist agenda format by the Utility's Deployment/ Installation PM (Regis Lance) who has been assigned deployment responsibility for the Weld County project. Step 2: Kickoff Call with Customer o External kickoff between Utility PM, and the County's deployment project manager as per the functions as listed here: ■ Project Manager ■ IT lead for in -car systems -- if relevant ■ IT lead for network architecture ■ Uniform manager ■ Fleet manager -- if relevant, for any in -car installations ■ Training manager Response to Weld County CO RFP No. B1900061 90 Law Enforcement Body Worn Camera System Utility Associates, Inc o The following meetings/activities are also scheduled during the Kickoff Call with the County Site visit and site visit review, ® Uniform/ carrier measurements and ordering, and • CAD integration coordination Step 3. Uniform Deployment /Modification (as needed) Sub -steps 1-6 o Upon completion of the Kickoff Call with the County, a workflow of four major milestones for uniform integration is initiated These six milestones are executed in parallel to the remainder of the Utility workflow ■ Uniform measurements will be/have been taken • Uniforms are will be/have been ordered • Uniforms will be/have been shipped to the modifying agent • Uniforms have been received by the modifying agent ® Modified uniforms have been shipped to the customer Modified uniforms have been received by the customer Step 4- Training On-line and On -site o The Utility trainer assigned to the County will work with your operations and training staff to construct a training plan that meets your department's needs o On-line training is typically conducted in a webinar format o On -site training is typically conducted during the first week of installations at the customer's site and in a classroom setting Step 5 Site Visit (as described above) Step 6 Site Visit Review. o This is a follow up conference call between the Utility senior field engineer and the customer regarding the site visit findings Response to Weld County CO RFP No B1900061 91 Law Enforcement Body Worn Camera System Utility Associates, Inc Step 7 Status Meeting(s) o These are the final status meetings confirming the shipment of hardware to the customer's location, and training schedule for all uniformed officers o We will conduct this meeting as many times as necessary to ensure that all responsibilities (that of Utility, and the County) are in synch and reconciled before commencing with the deployment of hardware, engineers, and/or trainers Step 8: Configuration and Ship Date o This is the date all hardware and software systems undergo final configuration and shipped to the customer's location Step 9 Installation (and/or Delivery) o This is the date Utility field engineers begin installing hardware on vehicles that require in -car systems - only as relevant o On -site training for administrators and officers typically occurs during the first week of installations o Video download access points, also known as Smart Waypoints, are typically installed the first week of installations Step 10 Customer Sustainment Operations The above outline describes Utility's Project Management and Deployment Plans for all BodyWornTM system deployment (and RocketloTTM in -car installations — if relevant only). The Communications Plan captures both meetings held between the Utility operations team and the County's deployment team, as well as all of the decentralized communications held between Utility and the WCSO throughout the planning and execution of the deployment To summarize, these include o Step I Kickoff Call with Customer o Step 2 CAD integration coordination as required Response to Weld County CO RFP No B1900061 92 Law Enforcement Body Worn Camera System Utility Associates, Inc. o Step 3: Various uniform coordination with your uniform and quartermaster managers o Step 4: Various training interactions with your operations and training staff in planning for the on-line and on -site training events o Step 5 & 6: Site Visit and the Site Visit Review which is conducted at your department and in person o Step 7: The various Pre -Deployment Status Meetings required to finalize all installation and training dates before installations are executed. Managing Risk Through Deployment Workflow Utility's implementation process is comprehensive and accommodate measures to manage project risk to ensure success, whatever the devices, or extent of the desired purchased systems. In fact, WCSO can benefit from the lessons learned by Utility over hundreds of installations. Utility has learned that by defining a joint project workflow to manage the implementation process mitigates many risks. This Deployment Workflow is a feature of our Project Management process, where we define 3 'swim lanes' (Utility, customer, and joint), and show (for each stakeholder) where the deployment process transitions across each stakeholder's lane of responsibility and where stakeholder interdependencies exist as throughout the deployment. Process: Utility and Customer Joint Full scale Deployment (FSD) Workflow Organization: UGdly Operations Undorm ResWp New UMpm Measunnems as in w unaorms ae caddied Upon thaen I Orde.ed ReceW" of New untionRs Dining undams Existing undams BodyWan Ready are Tagged aid we ReeoMUed en! EsnYq unllun'n Sine m Made Bodmorn a! Sent to Ready Customer Uhdsle Treaag to. Fonwr up Online Onsrte Traang for Command Slat Tlaeangs S une Onccert and and aaens (as iegW.d) I no Suporvlsnrs ra deybyrnem inslalmwn DedtoYrne'U cMeYsa Infra Pn ymeM Saes HarvmA to arJted Coe wrN silo 1y1 Ressow Coequrapon and (arM ce.Ncawn ofcompete Ie CAD , eg,aden begin CIMYeeletl by RMeNvd Ooanatrats Cu310'nw Sro N41 (as rep n.fi StrWrrerx al Inn t 11CM Stec aeg 5•Vrlrol Betpni ep a ) (1S r ed cul_ saespatty Mlbar3 as fYFmFMne"t pd opNMIOM15 Swiss Men'c(s1 The Deployment Workflow is initially introduced to the client at an early stage (in Phase 1: Project Charter) and progress reviewed at each interaction and milestone throughout Response to Weld County CO RFP No. B1900061 93 Law Enforcement Body Worn Camera System Utility Associates, Inc the lifecycle of the deployment By publishing the Deployment Workflow, Utility and the WCSO can improve communication, manage expectations, and eliminate unnecessary implementation risks in order to dramatically improve efficiency, cost effectiveness and overall project outcomes Our next step is helping to develop or refine WCSO's video recording policy Elements of the policy can include when to record, when exceptions are allowed, and retention length for different types of incidents and defining groups Next, the Utility Team schedules and performs a networking discovery site visit to inspect the network and do a sample configuration for WCSO and the County's VPN and Firewall, if needed The Team schedules and performs another visit on -site to install the cameras, while concurrently holding training sessions in a 'Train the Trainer' format Benefits of this format include ensuring that your trainers will be fully able to retrain your officers in the future if the need arises The Team schedules adequate time on -site to work through any issues that arise In our experience, common issues can revolve around integrating with systems already in place Anticipating such issues illustrate why the networking discovery trip is so important, and why the Team's lead field engineer is on -site for the roll out and training Quality Control Plan Utility maintains and manages a Quality Control Plan to manage the flow of the Project Plan and Deliverables to ensure the efficiency and effectiveness of hardware and software video management and storage Key to tracking delivery, control costs and maintain performance over the term of the implementation is careful planning Project execution, design of a detailed Project Plan in partnership with County, and our joint experience and knowledge are key to success Quality Control planning enables the Team to establish and successfully achieve Milestones, to manage Critical Success Factors, to manage and complete Deliverables, and to constantly communicate any assumptions that could affect a successful result Response to Weld County CO RFP No B1900061 94 Law Enforcement Body Worn Camera System Utility Associates, Inc Milestones for BodyWornTM Deployment Contract Purchase Order Received ® Project Charter with Implementation Schedule published ® BodyWornTM deployment location Set-up Complete ® BodyWornTM Team Training completed ® Properly measured and fitted Device Carriers are received © Test BodyWornTM Deployment Completed and Tested o Implementation Kickoff ci Final BodyWornTM Deployment Completed © Implementation Location Closeout Completed Critical Success Factors for BodyWornTM Deployment ® Project Charter Published Implementation Procedures and Checklist are practical Implementation Team has appropriate installation skills Implementation Team is trained in approved Installation Procedures o BodyWornTM Deployment Team is prepared with approved Devices/ Carriers ® BodyWornTM Deployment locations are suitable rooms for group training ® BodyWornTM units are delivered to the Deployment Location(s) on schedule ci Implementation and Acceptance Test Procedures are followed Assumptions for BodyWornTM Deployment ® Suitable rooms for group training/ distribution of BodyWornTM units provided ® Vendors and any subcontractor staff have the requisite skills and training to properly install modems and deploy BodyWornTM devices within the budgeted installation time Milestones for RocketloTTM In -Car Video Installation - (only as relevant) ® Contract Purchase Order received ® Project Charter with Implementation Schedule published a Properly configured and activated SIM cards are received Response to Weld County CO RFP No B1900061 95 Law Enforcement Body Worn Camera System Utility Associates, Inc • RocketloTTM Installation location determined • Installation Team Training completed, if required • Test Installation Completed and signed off on • Implementation Kickoff • Weekly Installation Status Reports published • Final Vehicle Install completed • Implementation Location Closeout completed Critical Success Factors for RocketloTTM In -Car Video Installation - (only as relevant) • Project Charter published • SIM cards are delivered on schedule, are activated, and have been properly provisioned by the cellular carver • Installation Procedures and Checklist are provided • Installation Team has appropriate installation skills • Installation Team is trained in approved Installation Procedures • Installation locations are covered with adequate heat and power • Vehicles are delivered to the Installation Location(s) on schedule • Installation and Acceptance Test Procedures are followed Assumptions for RocketloTTM In -Car Video Installation - (only as relevant) • WCSO provides adequate covered Installation location(s) so that installation work can be completed during inclement weather within the allotted time 0 SIM cards delivered on schedule, activated, properly provisioned by carner • Vehicles are delivered to the designated installation location(s) according to the delivery schedule • Vehicles are reasonably clean and installation crews have access to vehicle areas necessary to install antennas and Rocket Lockers Assumptions for Installation Location for RocketloTrM In -car- (only as relevant) • WCSO will provide a service area as installation location Response to Weld County CO RFP No B1900061 96 Law Enforcement Body Worn Camera System Utility Associates, Inc. Project Timeline At Notice to Proceed, Utility will begin planning with the County, and schedule delivery of the proposed order of Weld County's proposed 80 BodyWornTM devices. BodyWornTM can have a flexible rollout and deployment, depending upon the County's logistics, budget and funding imperatives. (For instance, the BodyWornTM technology is designed for successful accelerated deployment of 250 +/- devices per month, if desired by customers). This accommodates WCSO to scale up to 350 units in the same time frame if so desired. The illustrative Schedule and Work Breakdown Structure below assumes Notice to Proceed on April 1, 2019. In late -April 2019, Utility will begin planning with the County and WCSO, and schedule delivery of the proposed order of 80 BodyWornTM devices. Training and deployment would occur during May 2019, and completed within 60 days by June 2019 (including installation of a Smart WaypointTM access point). Consistent with Weld County's responses to Q&A, Utility can complete the project prior to the end of O3 2019. Utility can also provide 92 RocketloT in -car systems, under the same schedule, if desired. Proposal Weld County co l ( BWO �C A '+w :-::r Mad al11 a..r ::ca Ar' 2019 :.d �_. .Sty 2g':+ a., 2g'+ �` w" raal dta "C ill m u II s p u 10 M p3 IO U a 91 n! U II 19 do t3 u a M p9 ta it p al la u m Proleci IficktM: RaV MAP ua ^ Pali KC10O : ZUNI Mon ID Proceed recelyed r svp.ry ;':ss n:+U ' IDNI eWece b Proceed rccew d IUNI Wk7ate project scale_ delrverades. and curt.. JFp pa IUNI YNwe4 protect scups, dNWeaames, and cusmn'et sakehulde s IUNI SCtiedual kcladf maelirg with cusbmer .•tt tab is a n. IUNI Schedule KJ Ofi n selAN woo custoncr TUNA Gsonwrl Ptoject kickoff and bckdf nnntn... 'xymi.iy .Ya. WAp y IUAI& CuslarinrI PrgeC k[bff and Italian rmenng with cus1orrt CAD Integration, as required' Vital 9a CAD Irtrgrawl. as rapuned. IUN & Cugumefl CU"dW1 CAD ntegraMkr wurrg... -..!Lye erm - Pass IWrfq o' tIM & CJWTIerl Cadua CAD nlegra;on vaabrg group bckoe has rpuaed7 IUN& Csntrrwl CAD n:egratgn IXoyes-update - Attar 'r.r)e m IWI&Cluna+l CAJ rltig.malt pctes>uPdaLLa lwa.•ekIyof POW has reyurM) IUN A C4nomed CAD m!epraJon compla*e ;u rep... Ifll *C VIA`. Y'l. k •I(Ml a Casmmer CAD nteQr oon mnit*W lm rxuuerV) Undur m Deploynwor S III IWp Jrlomm Depk,,rnenL Icu5Nnrel& Resa,ne.l Measure and order new uM... 'rw .ae N.ae mtw, m ■ lCuoo1er&Rese krl Measure and ether new unaWnL IReserkrI Agency prwdyd uniforms shaped long'... ).roan 'awe Liao" rR (Receded Agency provided unaa„n shipped to ^mdaykg apron ITDDI Agencii Priw,ded undorvs modified W ,WYld.. Isi a :JYw I room, as ■ ITBDI Agency pnrylded unifnrrn nrpkfrad by nOdllynl9 agent ITBD) Array prmyded modmed ur.dt.n n f90BNM ... aeLWw MN* )toy. ne (rBI Agency pwded molded unaorms rrcekied by cusaarer Hardwue CUMgurwron, Testing, anal Shrpnent ?allw t7l� G lareaa,2 Con%uralM, mmg. and SdrpmenC IUNI CenIn;u,e anal tm (92) RocMel bT In -Car Vd... . umgro a.'1. uenI, e IUI I Cun'gure and leg (92) Rocket WTIii-Ca Video Sys:eire (as reiumyd). (&o) Bady`A'wn drrlots and (1) Waypknt IUN A Cwaonter) Ship ard Reserve I92) Ruckat to... tMrc .?JY I UN & Cuslanerl Shop and Receive 1921 ROCke bT InCar Video System (as repurrec). (80) BodvVAan de✓ees anal (1) Waypant Trnrning' ml�I arum rAk •Traming: .' ICu.lonlerl Vldao BVdenve mallaganlallt poocia 1.. ykaktt MV6 TM" br ■ CL wlverj ,/Idea Mden(R n:allatl111ef1t olioand pluacureti e9t8111Afld IUN & Ctrswnavl On -kite uaimng (or adminttgL ... rrasaps _vvw r va. o° U4 & Ctatpnerl On lne tralnng for admPmgralRrs area command sLafl .., IUN & Cuslunerl On-sw Iranag br unfumred o9L.. .naaa rnu M (L!Ai & Grslnnetl On sae narnmg RU hnanrmed Mfa.ws. R ttt c,u, wsuM m Pact, after d'Ng lraming IUN A Cugomerl ORsae tranlrg and But4odaan d... 'rt i W prua J:rY 0h IUAI A Cusan in) On -Me Irarrnnq and &MyWpn del/oyrient of uoaf fired officers compile Ha,dware Installation' Jayne atom as Hardware IrslafeWn. IUN & Cuswmerl Cpncuct sill• yrss a aury.c Los '::u" ,e tiM & C* ,ern CAfn1 W l s'e vivt IUN & CugonKrl Curwod US VIM reynw terengn ,N'w luvar m UN & Customer, CnMut sit •net review ICURunterl PUAer ran and fade drakd for (I) 4WyP... 'rwyrw Isom taw TeUP Icuuonnt7 Power can and hok cnled foe (1) WayPoint IUNIlnstalr(1)WavPant 11VmVe .AVw M&. .a, :UNIIre4Ali(1)WayPort IUNI Install (92) Rddcet bT lnCar Video Systems (... . astir n/: M rn. IUNI InSMI (92) Rocket loT ln-Car Vgec Systems (as squirrel) IUNI In -car system and Way Point instSlaUun coil'... "wdpm uhns ;b L• . lDAl Inrs system and Way Pont ingallafion complete IUAIl Customs Sustamment Operations: Oa sum L. ^ IUNI Cugpner Suslanmkmt Operates. IUNI 9ynem goes live. UAI begins PI Wding mIW _ . . a ,:' k• J. . IDAI SYsuvn goes Ive: UN beq s prowling work, Cass kch suplxm (UN & Cugonari Cbseout process Conduined a -a• `• IJA? & Custmmerl Ctpeuut PruW.ss' Cadtned An enlargement of the Gantt chart is provided on the next page. Response to Weld County CO RFP No. 81900061 97 Law Enforcement Body Worn Camera System CT) Proposal I Weld County COI BW D St ° Fa sin mica Ta* Apr 2019 May 2019 Jun 2019 Jul2019 Aug 2019 Sep 2019 O:t2019 Cabs Imu,e par' pve ww 101 0B 15 22 29 06 13 20 2T 03 10 It L 01 09 15 22 29 05 12 t9 26 02 09 16 23 30 01 U 21 28 O3 Project Kickoff: puAP 25lAvr ow ^ Project Kickoff: CD I [UAI) Notice to Proceed received u+eupr<u DUAP OVAP rim IUAIJ Notice to Proceed received O 3 2 UAI Validate [ ] project scope. deliverables. and cost... winmA rm - WAP 1 2u,P w. IUAII Validate project scope, deliverables, and customer stakeholders fD Cu J JUAI I Schedule kickoff meeting with customer rnasnPm WAP AMP C" IUAIJ Schedule kickoff meeting with customer Q W (7 IUAI & Customer] Project kickoff and kickoff meeun... 6 ,ew,m ea - 2mAP 2WAor nn IUAI & Customer) Project kickoff and kickoff meeting with customer CAD Integration, as required: - >7IAar tmuro w ^ CAD Integration, as required: -_.__ IUAI & Customer) Conduct CAD integration working... -__.-, rrs ■ [UA1 & Customer] Conduct CAD integration working group kickoff (as required) rnaaumaa+ - 2WAP !3/MO y jn Q [UAI & Customer] CAD integration progress update... ,nmsuP,ea - nBlMay "TIlm, tin. IUAI & Customer] CAD integration progress updates, biweekly or more (as required) N IUAI & Customer] CAD integration complete (as req... ucu trecJ + IUAI & Customer] CAD integration complete (as requked) 3D Uniform Deployment: ZSAP =City 0% Uniform Deployment O to [Customer & Resellerj Measure and order new unit... rnaseg,ep - 2WAP OLMay uw [Customer & Resellerl Measure and order new uniforms [Resellerl Agency provided uniforms shipped to mu.., ,Y ri�vci+=� rr✓um ,wvay tiro ■ IResellerl Agency provided uniforms shipped to modifying agent 3 p ,.2 [TBD) Agency provided uniforms modified by mode... .fl.s¢„+. -zv;n t>neny r ■ ITBOJ Agency provided uniforms modified by modifying agent O:J ITBDj Agency provided modified uniforms received ... ,haarA�•+� xxr+^vr Davey I [TBD] Agency provided modified uniforms received by customer m Hardware Configuration, Testing, and Shipment: 29IAP vary 0% amlware Conf;guration, testing, and ShipmenC IUAII Configure and lest (92) Rocket IUT In -Car V,d... rgMw 0* JU I Configure and test (92) Rocket IoT In -Car Video Systems (as required). (80) BodyWorn devices and (1) Waypoint [UAI & Customer] Ship and Receive (92) Rocket lo... lnaa5+en+, umar ,Nt UAI & Customer] Ship and Receive (92) Rocket lot In -Car Video Systems (as required). (80) BodyWorn devices and (1) Waypoint Training: otiwy VI13un Ora Training: • [Customer] Video evidence management policies a... ,x-asaprta (!t%ay OMey ,r,o Cutimer] Video evidence management policies and procedures established jUAI & Customer] On-line training for administrators... /,ion ate UAI & Customer] On-line training for administrators and commard staff hi [UAI & Customer) On -site training for uniformed offi... minion!+, 03/Jim o/ti, , i.a IUAI & Customer] On -site training for uniformed officers: BodyWorn issued to each officer during training IUAI & Customer) On -site training and BodyWorn of... v'aavpra, Uuiu U//IL, n,. * ]UAI & Custo nerj On -site training and BodyWorn deployment for uniformed officers complete Hardware Installation: Oa+ty mr]w, Ova Hardware Installation: IUAI & Customer] Conduct site visit ,x-esw!tt rawer un rim we UAI & Customer) Conduct site visit JUAI & Customer] Conduct site visa review rx a."oreu uevq UAI & Customer] Conduct site visit review [Customer) Power ran and hole drilled for (1) yP... via ap,.n !iM1+w ;,rva, trio [Customerl Power ran and hole drilled fw (1) WayPoint jUAI] Install (1) WayPoint urasvor,L Nyv,ry 2uv:,y !nn JUAII Install (1) WayPoint JUAII Install (92) Rocket IoT In -Car Video Systems (... u.r...Airaa aVNav m, rim rrn. IUAIJ Install (92) Rocket loT In -Car Video Systems (as required) [UAIJ In -car system and Way Point installation corn... -+ x'+w1 o+, COMO urrs. pa . IUAII In -car system and Way Point installation complete (,UAI] Customer Sustainment Operations: u7pan Prim 0% luAll Customer Sustainment Operations: 30 [UAIJ System goes live; UAI begins providing world ... vi v++up�u o2uun p/Lwn (, . lUAll System goes live; UAI begins providing world class tech suppom 31 IUAI & Customer] Closeout Process Conducted tt/-Oa ;et1u, irk + IUAI & Customer) Closeout Process Conducted C O O 03. 01 m f9 N Utility Associates, Inc BodyWornTM can have a flexible rollout and deployment, depending upon the County's logistics, budget and funding imperatives The BodyWornTM deployment schedule is dependent upon the County's recording policy being in -place, availability of officers, and defined, designated locations for training and implementation It is also dependent upon whether the department chooses Utility to perform scheduling of officer fitting/ measurement and ordering of BodyWornTM carrier system, or the County chooses an existing approved uniform vendor to provide this function Utility will work with an approved departmental uniform vendor to ensure the necessary modifications that are required, if any, will comply with Weld County procurement It is important to note that Utility has established relationships with most major uniform manufacturers, like Blauer, Elbeco, and Flying Cross, and Galls, that support the BodyWornTM integrated solution (For informational purposes only, the installation schedule of any RocketloTTM in -car video camera units would depend upon, and be determined by, the availability of the WCSO vehicles for Install The actual rate of installation (completion of configuration, integration, testing, and final system acceptance) is based upon training and WCSO implementation schedules This includes technical support and assistance devices, networking equipment, video uploading, charging, connectivity, system software and upgrades, and video retrieval software and procedures Please see the Project Plan Outline in this section for details) Configuration Management During the initial deployment, the Utility implementation team works with the County's IT staff to set up the initial configurations of the AVaiLWebTM video management system platform, BodyWornTM, (as well as the RocketloTTM in -car video system), which are assigned by the County's system administrators through AVaiLWebTM Thereafter, BodyWornTM (and RocketloTTM) automatically download any new configuration updates upon start-up, and every five (5) hours starting at GMT midnight This process occurs behind -the -scenes, without the need for user interaction by County officers or County IT personnel As such, there is minimal configuration management needed after the initial configurations have been assigned Response to Weld County CO RFP No B1900061 99 Law Enforcement Body Worn Camera System Utility Associates, Inc Training Plan Utility will provide a Training Leader, as well as a technical Field Engineer and the appropriate number of trainers to train your internal training staff They will both distribute hardware and give in-depth, face-to-face training classes on using the hardware and software A list of typical coursework and a brief description of all course content and documentation for Training is provided at the end of this Section Overview Programming of each new device is done before shipment at our production facility and then verified and configured after arriving at your site The BodyWornTM system can be rolled out quickly and has a very small learning curve to get the average user up and running Utility will engage the Weld County Sheriff's Office project manager as early as possible to ensure that the department has the necessary information to schedule adequate resources We will provide a scope document and a proposed schedule at the conclusion of the initial kick off meeting (Please refer to the description of Utility's project management Deployment Workflow Tool earlier in this section) We use a train -the -trainer model that allows us to spend time with your in-house training team to make sure that they are comfortable with the details of our system, and able to pass along that information to the line officers at both the original training and then for re- training classes, when necessary We usually limit the size of these classes so that our training team can spend the appropriate amount of time with each person Classes will be held at different times based on department needs, and night and weekend classes are to be expected We usually ask that participants dedicate 4 hours for their training sessions with breaks built-in This will cover administrators and trainers who will pass along the information learned to staff Technical support staff will receive their own training session in conjunction with our trainers and field engineers The IT training sessions will last around 2 hours and will cover troubleshooting, back end system Response to Weld County CO RFP No B1900061 100 Law Enforcement Body Worn Camera System Utility Associates, Inc navigation and redaction We will also offer training for reporting and reviewing activity logs and for producing scheduled reports Advanced technical support and video management training will be provided in a classroom environment Utility can adapt to most seating and room requirements in a typical classroom space within a standard facility Utility provides equipment necessary to conduct training, including a computer, WiFi hotspot, and all other materials We propose a hands-on approach to training to ensure all respective individuals have complete understanding and are comfortable with using and training on the system Roles and Permission -based Management The AVaiLWebTM video management system is role and permission based, and it is recommended that the trainee attend the correctly assigned training per role Overlap may occur for higher -level roles Each role described below is simply a default These roles can be adjusted for the department's specific needs The training time estimates are based off of a class size of 15 officers If larger classes are needed, the Train -the -Trainer participants will assist the Utility on -site trainer The descriptions provided below are general and can be adjusted based off of department need The times allocated for training are exaggerated to compensate for extenuating circumstances Train the Trainer (6 hours) The role of these individuals will be based on a three-part series of trainings designed to introduce the trainees to BodyWornTM, and the AVaiLWebTM Evidence Management System Our aim is to aid the department in becoming self-sufficient in their future training sessions by building out a team of internal Trainers Inside of AVaiLWebTM, they will have the permissions of an Admin or Supervisor All software and hardware capabilities specified for implementation by the department will be focused on during this training Officer (3 hours) Inside of AVaILWebTM, the Officer role will have access to Live and Media tabs Other privileges being able to add notes, classifications, and view their own videos For training their main focus will be the following, recording evidence, managing their evidence Response to Weld County CO RFP No B1900061 101 Law Enforcement Body Worn Camera System Utility Associates, Inc Evidence (1 5 hours) Inside of AVaiLWebTM, the Evidence Custodian role will be able to search all media They typically will be responsible for exporting, and redacting media These actions will be dependent on department need Investigator (2.5 hours) Inside of AVaiLWebTM, Investigators will have limited access to live view, here they will solely be able to create Geofences and Action Zones As it relates to media, they will be able to search their own, and selected types They will however be unable to restrict media, seal media, or override BodyWornTM upload policy ITAdmin (2 hours) Inside of AVaiLWebTM, the IT Admin will have no access to Live or Media tabs Their main tasks will be to manage configuration/system settings, and running requested reports based on department need Sheriff Admin (3 hours) Inside of AVaILWebTM, Sheriff Admin will have access to everything under their designated group, but will be prohibited from editing configurations, or system settings System Admin (2 hours) Inside of AVaiLWebTM, the System Admin will have access to all tabs The individuals selected for this role typically are project leads, and they will need to assist with any future troubleshooting This role is also reserved for the highest-ranking officer Dispatch (1 hour) Inside of AVaILWebTM, Dispatchers will have access solely to the Live tab, here they will be able to view officer real-time locations, send messages to BodyWornTM (BOLO, Silver, Amber Alerts) and monitor Geo-fences/Action Zones Supervisor (1.5 hours) Inside of AVaiLWebTM, Supervisor Staff will have access to all tabs, however inside of the Admin tab, they will only have access to "Role Management" Response to Weld County CO RFP No B1900061 102 Law Enforcement Body Worn Camera System Utility Associates, Inc Command Staff (1.5 hours) Inside of AVaiLWebTM, Command Staff will have access to all tabs, however inside of the Admin tab, they will only have access to "Role Management" In -Car Camera System Training (30 min) --- only if relevant Any officer who has an in -car system installed will also be trained on the Web Interface or Tablet of the in -car camera system with connection to the RocketloTTM This is in addition to the officer training Template for Training This course is designed to prepare officers in the proper use of Utility's BodyWornTM , and the AVaiLWebTM Evidence Management System During the course of instruction, officers will receive hands on training using these products and will complete several tasks showing sufficient proficiency on all topics discussed A follow-up training can occur remotely when/if needed Training is on -site, in -person, and online and interactive Course Objective: As a result of this session, participants should be able to perform the following tasks • Manage BodyWornTM device evidence • Manage AVaiLWebTM media evidence • List all recording prompts and policies Course Delivery Method Delivery method for this process will be a training PowerPoint Reference Guides include: • Utility BodyWornTM user guide • Utility BodyWornTM training videos • Utility Topology video • Utility RocketloTTM user guide --- only if relevant Response to Weld County CO RFP No B1900061 103 Law Enforcement Body Worn Camera System Utility Associates, Inc. Needed Materials: Each officer will be required to have a computer with internet access, a department issued email address, and the BodyWornTM device. ■ Laptop ■ BodyWornTM Bundle ■ RocketloTTM --- only if relevant Example Schedule Start End Title EST Time 9:00 9:30 Gathering Activity & Policy Discussion 30 min* 9:30 10:30 BodyWornTM Bundle 1 hr 10:30 11:30 AVaiLTM Web 1 hr 11:30 12:00 RocketloTTM in -car --- only if relevant 30 min* Prerequisites for On -Site Training: 1. The BodyWornTM devices will need to connect to a Wi-Fi access point designated for training. o This access point cannot require the devices to go to a web browser portal to register, the BodyWornTM device is locked down and cannot access a web browser c If an Access Point cannot be provided, the Utility Trainer will need to be notified 2. Please provide a method to display training materials 3. Please have your IT team update laptops with Google Chrome, and the latest Adobe Flash Player. o Once all training is complete we will need to have a shortcut to AVaiLWebTM placed on the MDC's. 4. Participants who will be receiving a BodyWornTM device will need to bring their designated BodyWornTM outer carrier. Response to Weld County CO REP No. B1900061 104 Law Enforcement Body Worn Camera System Utility Associates, Inc County Staffing Requirements Staffing Level of Effort from the Weld County Sheriff's Office (WCSO) Utility's hardware and software is intentionally designed for ease of use, with highly reliable, intuitive technology and software BodyWornTM was engineered and designed to simplify a law enforcement officer's interface with police body worn camera technology This extends to ease of implementation and reduces the overall staff burden to WCSO After project implementation with our skilled support staff, your currently in -place County IT staff will be able to administer BodyWornTM without a substantially larger workload In fact, Utility's industry leading SMART REDACTIONTM software reduces the workload of law enforcement agency video camera support staff by automating the redaction process for Freedom of Information Act (FOIA) requests and other public inquiries The goal of Utility's deployment and customer support teams is to ensure that the workload for County staff is minimal when deploying and maintaining our BodyWornTM camera system During implementation, the Utility team will need the assistance of the County's Body Cameras project manager (PM), a sworn key policy individual from the WCSO, WCSO trainers, and a representative from IT Support and Building Services The Project Manager will be our main point of contact throughout the implementation and will help our team to coordinate with the appropriate County staff Roles and Responsibilities Weld County and WCSO Key Staff Key Staff Name Role in Service Involvement/Specific Responsibilities Time Estm TDB by County Project Manager County/ WCSO BWC Project Manager 35% TDB by County IT Support County/ WCSO BWC IT Project Leadership 20% TDB by County Video Use Policy Official (Sworn) WCSO BWC Policy Admin Oversight 15% TDB by County Trainers WCSO BWC Trainer 15% Typically, the County's Body Cameras project lead also serves as the PM, as the most important qualifications are expertise and knowledge of internal WCSO personnel and scheduling Utility's field engineers will interface with your IT staff to make sure that our system is properly integrated with your network Our staff will assist in any aspect related to our system, so your IT staff just needs a firm grasp of how your network is set up If any network hardware is needed, we may work with your Building Services department Response to Weld County CO RFP No B1900061 105 Law Enforcement Body Worn Camera System Utility Associates, Inc to run cabling to an exterior wall and will need someone with the authority to sign off on that change We will conduct 'train the trainer' classes that will allow your staff to train the line officers and then provide re-training if necessary The only prerequisite requirement to be a trainer is knowledge of how to use a smartphone Utility will subsequently train to make sure the trainers are comfortable passing along their knowledge to other officers During the initial deployment we will need to work with the County's PM on a full-time basis FTE hours may vary, depending upon County directives, but would begin in the Planning phase Utility's team will need IT support for approximately 10 hours per week and the Building Manager will only be needed for a maximum of two days The trainers will be more heavily involved at the beginning and should anticipate spending 20 hours per week receiving training and then giving training classes The implementation training schedule will depend on the needs of the WCSO, but should not exceed one month After the initial deployment, the PM will be minimally involved in the project IT support will be needed on call, but should not expect to devote more than 5% of their time each week Building Services will not be needed after the initial deployment Trainers will be used, as needed, to train new employees and to conduct re-training classes Upon the completion of the implementation, Utility's US based technical support engineers are available 24/7/365 to support your staff County staff will be able to keep things running smoothly with this arrangement, since the operations require only general IT knowledge and no specialized skills As a result of having a 'solution that just works' Utility is able to both provide implementation, training and 24/7/365 support at the industry's most efficient ratio of staffing to deployed units in the field The technical system functionality is fully managed by our software engineers to ensure that it will always be up to date for all of our customers on our Cloud -based platform System upgrades are all done over the air (OTA), and after we push an upgrade, the individual officer can choose to install it when he/she is ready This is a very easy process that usually takes less than a minute to accomplish, and is a great habit to get into at the start of every shift This is covered in training and each user should feel comfortable installing upgrades when he/she sees that updates are available Upgrades are deployed about once a month and staff should anticipate very little work dedicated to each one Response to Weld County CO RFP No B1900061 106 Law Enforcement Body Worn Camera System Utility Associates, Inc Section 5 Ongoing Support and Customer Service Utility has more than 80 employees, all based in the US, and dedicated to our BodyWornT"" , RocketloTTM in -car DVR/router, and RocketlolTM interview room camera solutions All technology, administrative, and management staff are located at Utility's Headquarters in Decatur, Georgia in Metropolitan Atlanta Utility has employees based in all US time zones, including field engineers across the US Utility understands the technical and logistics requirements of this project, and its locations within Colorado Utility has several ongoing customer implementations in the State of Colorado, including Colorado Springs Police Department, Jefferson County Sheriff's Office, and El Paso County Sheriffs Office, among others We anticipate a similar level of success We pledge to deliver an extraordinarily high degree of customer service to Weld County, and the Weld County Sheriffs Office Utility provides 24/7/365, phone based technical support During Utility's training implementation, we will include all designated agency Supervisory personnel, Uniformed Line officers and Specialized units An estimate of four (4) hours training is typical for each end user and supervisor to be involved with the body worn camera system Utility trains the trainer(s) at the Department Done during deployment, this establishes the key administrator group and SMEs within the Weld County Sheriffs Office for 95% of the support related requests that will arise through normal operation Utility Support is always available, 24/7/365 for whatever support related technical questions may not be serviceable by internal means Utility provides on -site, within 48 to 72 hours, at no additional cost, technical service required to address support issues that cannot be resolved via phone When a client raises a support issue with the Utility as the supplier, Utility promises to respond in a timely fashion Utility provides a 99% uptime/availability commitment All systems have health monitoring that assures that issues are typically addressed 24/7/365 by Utility personnel before they become an impact to the performance of the service For Response to Weld County CO RFP No B1900061 107 Law Enforcement Body Worn Camera System Utility Associates, Inc support provided to the customer directly, Utility has a tiered response to support that will escalate the level of support depending on the situation Tier 1 would be on -site support by the Department staff after they have been trained by Utility, which will alleviate most day-to-day issues that may pop up Problems beyond Tier I scope will be escalated to Tier 2 and from there to Tier 3, which is onsite technical support from a Utility field engineer While most support calls are handled immediately, Tier 2 issues have guaranteed response times as shown below Y'1t6rh,,Piiohty , "= r Fatal vereh�� f, ` - :; Medium'- - 4 '' Mio' F: / 1 J= 1 Hour 1 Hour 2 Hours 3 Hours 2 Hours 2 Hours 4 Hours 6 Hours 4 Hours 4 Hours 8 Hours 16 Hours } ail The severity levels shown in the tables above are defined as follows • Fatal. Complete degradation — all users and critical functions affected. Item or service completely unavailable • Severe Significant degradation — large number of users or critical functions affected • Medium Limited degradation — limited number of users or functions affected Business processes can continue • Minor Small degradation — few users or one user affected. Business processes can continue Utility will always endeavor to resolve problems as swiftly as possible It recognizes that the Department's law enforcement body worn video cameras are key to daily functions and must be functional in the field However, Utility is unable to provide guaranteed resolution times This is because the nature and causes of problems can vary In all cases, Utility will make its best efforts to resolve problems as quickly as possible Utility will also provide frequent progress reports to Weld County, and the Weld County Sheriff's Office Response to Weld County CO RFP No B1900061 108 Law Enforcement Body Worn Camera System Utility Associates, Inc. Data Security fl UTILITY Utility Data Security Documentation - bit.ly/UA-Data-Security This Utility Data Security Documentation is a summary overview of the security, performance, reliability, and scalability for Utility hardware, software as a service, and hosting environment. Utility uses a combined hardware and software defense -in-depth architecture to protect the confidentiality, integrity, and availability of customer information. The security and performance architecture adapts automatically to changes in technology, internal and external threats to networks and applications, and to client operations. Third party security risk evaluations are performed to assure the effectiveness of our procedures, methodology, equipment, facilities, and personnel. amazon web services Amazon Web Services (AWS) Utility purchases services from Amazon Web Services to provide backend processing and storage for its software packages. The following documentation explains Amazon's security standards, obligations, and assurances provided for the safety, security, and accessibility of all client data. AWS Service Organization Controls 3 Report - bit.ly/AWSControls The AWS Service Organization Controls 3 Report provides an overview of how Amazon maintains operation of technology, people, data, and infrastructure supporting its AWS services. AWS Overview of Security Processes - bit.ly/AWS-SecurityReport The AWS Overview of Security Processes describes the systems put in place to assure that Amazon is able to meet the high service and security standards that its clients demand. This includes an in-depth review of how Amazon maintains both physical and electronic security over its cloud services. CJIS Compliance on AWS - bit.ly/Utility-is-CJIS-Compliant The CJIS Compliance on AWS document provides Amazon's perspective on and approach to being fully compliant with Criminal Justice Information Standards (CJIS). These standards are set nationally by the Federal Bureau of Investigation (FBI) for information storage, usage, and sharing within law enforcement. Response to Weld County CO RFP No. B1900061 109 Law Enforcement Body Worn Camera System Utility Associates, Inc. BodyWornTM Cloud Solution Meets and Exceeds Standards for CJIS Compliance The BodyWornTM with Avail WebTM is a Cloud -based video solution that meets and exceed standards for CJIS Compliance, and offers the flexibility to enable law enforcement customers to build a wide range of applications. The solution delivers a scalable video management and storage platform with high availability and dependability. Cloud -based solutions outperform the alternate-- on -premise storage -- and protect the confidentiality, integrity, and availability of criminal justice information and data. Cloud -based solutions are fundamental to credibility, by projecting transparency, and preserving your Community's trust. Security — Cloud -based storage is unparalleled security and redundancy. Rest assured that your video data in the Cloud is much more secure than what lives on a tower or in your server room. Those with the most to protect — from leading defense agencies to global companies - have chosen Cloud -based storage. There is a long and successful track record of law t# enforcement customers using the Cloud for a wide range of sensitive federal and state government workloads, including CJIS data. Reliability — Cloud -based storage is unparalleled reliability. A Cloud -based provider platform virtually eliminates risk of downtime. Amazon S3, for example, is designed to provide 99.999999999% durability and 99.99% availability over a given year, redundantly stored on multiple devices across multiple facilities in geographically separate locations. It is an illusion to think criminal justice information is more reliable in a Department's on -premises local storage facility. One incident with rebuilding 'on-prem' crashed servers - and its unbudgeted cost - is all it takes to prove it. You don't want to be that case study. Resiliency — No law enforcement agency can ignore resiliency threats. Yet few have the resources alone to deliver security when your Community itself is in harm's way. Cloud providers' resiliency programs identify, respond to, and recover from a major incident, with contingency management, business continuity, and disaster recovery plans. Cloud -based providers identify critical system components required to maintain the availability of the system, and recover services in the event of an outage from physically separate locations, maintain authoritative backups, employ continuous infrastructure capacity planning, and monitor to ensure successful replication. Cloud -based resiliency means you can keep your promises "To Serve" when most needed in your Community. Flexibility — Scale up and down to meet your current needs. In business, this flexibility is key. In government, new expenditures are tough to defend and pay for. With Cloud -based solutions, you no longer have to build for the future, or be constrained by decisions made or contracts signed in the past. You can adjust your video storage expenditures to meet your agency's immediate needs. Budget — Without the Cloud, agencies spend a lot of the IT budget to manage software and police video storage. That takes funding off the streets, and requires hiring that is difficult to defend and pay for. With cloud storage, that's no longer an issue. Now, you can focus on how the police camera video solution will help you further your law enforcement mission. The video IT piece belongs to somebody else. Cost — Using Cloud technology reduces your storage and maintenance fees. No more servers, software, and update fees. Many of the hidden costs typically associated with video storage, (and with software implementation, customization, hardware, maintenance, and training) are rolled into a transparent subscription fee. No more need to explain any unanticipated cost — you are covered. It's Mobile — Internet standards and web services allow you to connect services to each other. Today's cloud -based solutions for law enforcement are managed under secure controls, and in continuous alignment with federal, state and local law enforcement Criminal Justice Information Security (CJIS) policy. This means that you can centralize your law enforcement video and access it from anywhere in the world, on any computer or mobile device, at any time. Your mission -critical video information is fully mobile. Response to Weld County CO RFP No. B1900061 110 Law Enforcement Body Worn Camera System Utility Associates, Inc. Utility and AWS CJIS Compliance in the Cloud Utility understands how critical data security is, and is fully committed to continually exceeding industry standards for data security including Criminal Justice Information Standards (CJIS). The following documentation provides details on how Utility ensures customer data is secured. Utility Data Security Documentation This Utility Data Security Documentation is a summary overview of the security, performance, reliability, and scalability for Utility hardware, software as a service, and hosting environment. Utility uses a combined hardware and software defense -in-depth architecture to protect the confidentiality, integrity, and availability of customer information. The security and performance architecture adapts automatically to changes in technology, all threats to networks and applications, and to client operations. Third party security risk evaluations are performed to assure the effectiveness of our procedures, methodology, equipment, facilities, and personnel. Full Document: bit.ly/UA-Data-Security Amazon Web Services (AWS) Utility purchases services from Amazon Web Services to provide backend processing and storage for its software packages. The following documentation explains Amazon's security standards, obligations, and assurances provided for the safety, security, and accessibility of all client data. CJIS Compliance on AWS The CJIS Compliance on AWS document provides Amazon's perspective on and approach to being fully compliant with Criminal Justice Information Standards (CJIS). These standards are set nationally by the Federal Bureau of Investigation (FBI) for information storage, usage, and sharing within law enforcement. Full Document: bit.ly/Utility-is-CJIS-Compliant AWS Service Organization Controls 3 Report The AWS Service Organization Controls 3 Report provides an overview of how Amazon maintains operation of technology, people, data, and infrastructure supporting its AWS services. Full Document: bit.ly/AWSContro/s AWS Overview of Security Processes The AWS Overview of Security Processes describes the systems put in place to assure that Amazon is able to meet the high service and security standards that its clients demand. This includes an in-depth review of how Amazon maintains both physical and electronic security over its cloud services. Full Document: bit.ly/AWS-SecurityReport Response to Weld County CO RFP No. B1900061 111 Law Enforcement Body Worn Camera System Utility Associates, Inc. Discussion of Warranties, Agreements, and Terms and Conditions Full details regarding Warranties for the BodyWornTM solution, and Rocket IoTTM in -car video and Interview Room solutions can be accessed in the documents described below. The Utility Software as a Service Agreement (SaaS) and Utility's Terms and Conditions and can be accessed through the links provided. Utility BodyWorn Hardware Warranty http://bit.ly/BW-Hardware-Warranty The Utility BodyWorn Hardware Warranty describes the warranty provided on Utility's BodyWorn devices. Under this agreement, Utility guarantees that its devices are free from defects, and agrees to replace any parts or devices that have not been broken under malicious intent or subjected to extreme conditions. Utility Rocket IoT Hardware Warranty http://bit.ly/R IOT-Hardware-Warranty The Utility Rocket IoT Hardware Warranty describes the warranty provided on Utility's Rocket IoT manufactured devices. Under this agreement, Utility guarantees that its devices are free from defects, and agrees to replace any parts or devices that have not been broken under malicious intent or subjected to extreme conditions. Utility SaaS Agreement http://bit.ly/UtilitySaaS The Utility "Software as a Service" Agreement (SaaS Agreement) describes Utility's service commitment of software provided to The City. The document details the services that will be provided, the environment under which the software will operate, how the software may be upgraded, the uptime of the service, and the hours where support can be reached. Further, the document details permitted usage of the software, restrictions on software usage, the fees that will be assessed, and the terms under which they are due. Service Level Agreement https://www.bodyworn.com/service-agreement The Service Level Agreement describes the levels of service that the client will receive from Utility (the supplier). The client depends on Utility IT equipment, software and services, some of which are of critical importance to the client. As such, the SLA sets out what levels of availability and support the client is guaranteed to receive, forms an important part of the contract, and enables the two parties to work together effectively. Utility Terms and Conditions bit. ly/Utility-Terms-and-Conditions The Utility Terms and Conditions detail the conditions under which Utility conducts sales of its proprietary products. This includes liability limitations, logistics of product transfer, protection of intellectual property, payment information, and the jurisdiction under which legal action may be taken. Response to Weld County CO RFP No. B1900061 112 Law Enforcement Body Worn Camera System FEATURES: 0 4G LTE CAT -12 Internal Cellular Modem 0 FirstNet Capable Supports All Major US Carriers, Dual SIM Capability (AT&T, FirstNet,Verizon, US Cellular, Sprint) 0 Dual WiFi: Hotspot around the vehicle Access Point for high-speed offload Integrated Crash Sensor Integrated Battery Monitoring & Internal Temperature Sensor (for health monitoring) Optically Isolated Trigger Inputs & 1 Relay Output (5 total, 4.5V to 24V ) 0 Integrated Siren Trigger Interface Integrated On -Board Diagnostics: J1979 (ISO 15675-4), J1939 (The ISO 15675-4 was mandated in 2008 for all US cars: Is CAN interface) Under Voltage Warning / Shutdown Software Adjustable Shutdown Timer o Integrated GPS with Antenna Detection Technology (for health monitoring) Remotely manage network configurations: Firewall, IPSec, Port Forwarding, Split networking, black and white list, bandwidth management Utility Associates, Inc. ROCKET IOT - XLE Dimensions: 197mm (I) x 150mm (w) x 43mm (h) Material: Cast Aluminum Power: 9 - 24Vdc / 14W Storage: 120GB Solid State Drive Processor: Intel Dual Core Atom Processor, 1.33GHz Memory: 2GB RAM, 1066 MT/s Connectors: Color Coded, Water Tight, Locking • 1 RED: Power and On -Board Diagnostics • 2 DARK BLUE: 4 Ethernet (802.3af PoE 10/100Mb) • 1 BLUE: 1Gb Ethernet • 1 BLACK: Triggers (1 Ignition, 4 Programmable Inputs, 1 Siren, 1 Relay Output) • 1 Radar Interface (RS -232) • 1 USB 2.0 (optional) RF Connectors • 2 FME Cellular • 2 RSPMA 2.4/5 GHz (WiFi 802.11 g/n/ac MIMO) • 2 RSPMA 2.4/5 GHz (WiFi 802.11 g/n/ac MIMO) • 1 SMA GPS Environmental • Temperature Range: -20` to 700 C • IP-67 (submerge 1 M for 30min w/ no water ingress) Certifications • FCC • MIL -81 0G: Shock, Vibration &Temperature • PTCRB IN -CAR CAMERAS Front Camera • 2MP Full HD • 30 FPS at 1080p (H.264) • 0.1 LUX Minimum Illumination for Optimal Low Light Performance • Auto Day/Night mode • 3.7mm Lens (Wide Angle) • Robust Low Profile Mounting Back Seat • 2MP Full HD • 30 FPS at 1080p (H.264) • 0 LUX Min Illumination • Auto Day/ Night mode • Integrated Microphone • 2.9mm Lens (Wide Angle) • Robust Mounting Design Response to Weld County CO RFP No. B1900061 113 Law Enforcement Body Worn Camera System Utility Associates, Inc. MULTIBAND ANTENNA FEATURES: All -in -one Antenna:GPS, Cellular, WiFi Host & WiFi Client 0 Easy to Install Certified for Rocket Installations o Permanent or Temporary Options Available o Antennas come in Black or White SPECIFICATIONS Frequency & Gain Case: 4.2"D x 3.2"H (107 mm x 81 mm) • Cable 1:694-894 MHz, 3 dBi & 1.7-2.7 GHz, 5 dBi add Yz" (1.3 cm) to height for magbase • Cable 2: 2.4 GHz 5 dBi; 4.9-6.0 GHz, 5 dBi • Cable 3:2.1-2.5 GHz, 5 dBi; 4.4-6.0 GHz, 5 dBi • Cable 4 (GPS): 1575.42 +/- 2 MHz, [NA: 26dB 5 dBi nominal RHCP VSWR: R: 2:1 max over range Nominal Impedance: so ohms Maximum Power: lowatts GPS • Noise Figure: 2.0 dB max, 1.7 dB typical • Amplifier Bias: 2.7to5VDC • Current: 20 mA max, 10 mA typical Case Material: White or Black UV resistant ASA MGW Mounting: Magnet Mount SMW Mounting: Threaded metal stud 3/a"dia. x ½"long (19 mm x 13mm) for /a" (6mm) thick metal; supplied with gasket and nut. Other length studs available Cables • Cable 1: Cellular FME connector 15ft (4.5 meters) • Cables 2 & 3: WiFi RPSMA 15ft (4.5 meters) • Cable 4: GPS SMA 15ft (4.5 meters) Environmental • Temperature Range: -40° to +85°C Certifications • Shock &Vibration: IEEE1478, EN 61373, MIL-810G,TIA 329.2-C • Dust/Water Ingress: SMW:IP67, MGW:IPx5 Response to Weld County CO RFP No. 81900061 Law Enforcement Body Worn Camera System UTILITY 1K! Utility Associates, Inc. YARD SMART WAYPOINT FEATURES: High Speed Video/Media Upload is O Secure Store and Forward Technology x86 64bit Intel Dual Core Atom Processor, 1.33GHz 0 Dual WiFi MIMO O AES 256 Encryption SPECIFICATIONS Dimensions: 197mm (1) x 150mm (w) x 43mm (h) RF Connectors • 2 RSPMA 2.4 GHz (WiFi 802.11 b/g/n MIMO) Material: Cast Aluminum • 2 RSPMA 5 GHz (WiFi 802.11 a/n/ac MIMO) Power: 9-24Vdc/14W PoE Environmental Storage: 1 TB Solid State Drive Connectors: Color Coded, Water Tight, Locking • 1 RED: Power • 2 DARK BLUE: 4 Ethernet (802.3af PoE 10/100Mb) • 1 BLUE: 1Gb Ethernet • 1 USB 2.0 (optional) • Temperature Range: -20° to 70°C • IP-67 (submerge 1 M for 30min w/no water ingress) • NEMA Weatherproof enclosure • Shielded internal antennas • Non -conducting fiberglass casing Certifications • FCC • MIL -810G: Shock, Vibration &Temperature Response to Weld County CO RFP No. 81900061 UT I L I T Y Law Enforcement Body Worn Camera System 115 Utility Associates, Inc. ROCKET LOCKER FEATURES: o Tamper -proof power and antenna connections O Rugged composite enclosure O Secure with MasterLock Key Caj Easy to Install Increased Security and Performance The Rocket Locker is a secure, ruggedized housing that protects the Rocket hardware and peripherals from damage and tampering. Cable connections and hardware can only be accessed with a MasterLockTM Key. Fully Secure The Locker seamlessly encloses a Rocket, Booster, and Power Timer, providing a completely environment -proof encasing. Tampering is greatly reduced — no cable connection or hardware can be reached without a key. Easy Install The Rocket, Booster, and Power Timer are pre -mounted within the Locker itself which is then mounted on a bracket, requiring four bolts to hold it in place. The Rocket Locker only takes up a 13"x10"x3.75" space. Response to Weld County CO RFP No. B1900061 116 Law Enforcement Body Worn Camera System UTILITY Utility Associates, Inc. INTERVIEW ROOM FEATURES: RocketloT DVR, Communications & Control Unit Dome Camera, with Microphone Wall Switch MultipleTrigger Options Unlimited Evidence Management Software & Storage Part of the AVaiL Web Ecosystem • Compatible with BodyWorn through AVaiLWeb Supports Up toTwo Dome Cameras 44 SPECIFICATIONS: Dimensions: 172mm (I) x 122mm (w) x 38mm (h) Material: Cast Aluminum Power: 9- 24Vdc / 12W Storage: 64GB Solid State Drive Environmental • Temperature Range: -20° to 70° C • IP-67 (submerge 1 M for 30min wino water ingress) • MIL -810G for Shock /Vibration Certifications • MIL -810G Shock • Vibration Iw Image Settings Q • 4 Megapixel (2688 x 1536) Resolution CC • True Day/Night LV • Saturation, brightness, contrast, sharpness adjustable through client software Q Min Illumination: 0.01 lux @ (11.2, AGC ON), 0 lux with IR U Lens: 2.8mm @ f2.0 Frame Rate: 30fps (1920 x 1080) ri INTERVIEW ROOM IRRange: upto33ft Access to Video in AVaiL Web Al1 WEB j; Response to Weld County CO RFP No. B1900061 117 Law Enforcement Body Worn Camera System REQUEST FOR PROPOSAL WELD COUNTY, COLORADO 1150O STREET GREELEY, CO 80631 DATE: FEBRUARY 15, 2019 PROPOSAL NUMBER: B1900061 DESCRIPTION: LAW ENFORCEMENT BODY WORN CAMERA SYSTEM DEPARTMENT: SHERIFF'S OFFICE OPENING DATE: MARCH 15, 2019 1. NOTICE TO VENDORS: The Board of County Commissioners of Weld County, Colorado, by and through its Controller/Purchasing Director (collectively referred to herein as, "Weld County"), wishes to purchase the following: LAW ENFORCEMENT BODY WORN CAMERA SYSTEM Proposals will be received at the Office of the Weld County Purchasing Department in the Weld County Administrative Building, 1150O Street, Room #107, Greeley, OO80631 until: 5:00PM MST on March 15, 2019 (Weld County Purchasing Time Clock). PAGES 1 - 8 OF THIS REQUEST FOR PROPOSALS CONTAIN GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1-8 MAY BE APPLICABLE FOR EVERY PURCHASE. PROPOSAL SPECIFICS FOLLOW PAGE 8. 2. INVITATION TO PROPOSE: Weld County requests proposals for the above -listed merchandise, equipment, and/or services. Said merchandise and/or equipment shall be delivered to the location(s) specified herein Proposals shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the vendor will expect the Weld County to pay if awarded the proposal. You can find information concerning this request at two locations: On the Weld County Purchasing website at http://www.co.weld.co.us/Departments/Purchasing/index.html located under "Current Requests". And, on the Bidnet Direct website at www.bidnetdirect.com. Weld County Government is a member of BidNet Direct. BidNet Direct is an on-line notification system which is being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Proposal Delivery to Weld County — 2 methods: 1. Email. Emailed proposals are preferred. Proposals may be emailed to: b i d s@ we I d g o v co m Emailed proposals must include the following statement on the email: "I hereby waive my right to a sealed proposal". An email confirmation will be sent when we receive your proposal. If more than one copy of the proposal is requested, you must submit/mail hard copies of the proposal. 2. Mail or Hand Delivery. Mailed (or hand delivered) proposals should be sent in a sealed envelope with the proposal title and proposal number on it. Please address to: Weld County Purchasing Department, 1150 O Street, Room #107, Greeley, CO 80631. Please call Purchasing at 970-400-4222 or 4223 if you have any questions. 3. INSTRUCTIONS TO VENDORS - INTRODUCTORY INFORMATION: Proposals shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department. Each proposal must give the full business address of vendor and be signed by him with his usual signature. Proposals by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Proposals by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A proposal by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the proposal of the individual signing. When requested by the Weld County Controller/Purchasing Director, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Vendor. All corrections or erasures shall be initialed by the person signing the proposal. All vendors shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this proposal as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the proposal forms shall be suitably filled in. Vendors are required to use the Proposal Forms which are included in this package and on the basis indicated in the Proposal Forms. The Proposal must be filled out completely, in detail, and signed by the Vendor. Late or unsigned proposals shall not be accepted or considered. It is the responsibility of the vendor to ensure that the proposal arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Vendors." Proposals received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Controller/Purchasing Director for the premature opening of a proposal not properly addressed and identified. Proposals may be withdrawn upon written request to and approval of the Weld County Controller/Purchasing Director, said request being received from the withdrawing vendor prior to the time fixed for award. Negligence on the part of a vendor in preparing the proposal confers no right for the withdrawal of the proposal after it has been awarded. Vendors are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the vendors' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County vendors in all cases where said proposals are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting proposals for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, to award the proposal to multiple vendors, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The proposal(s) may be awarded to more than one vendor. In submitting the proposal, the vendor agrees that the signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), the successful vendor's response, and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. The County may require a separate contract, which if required, has been made a part of this RFP. 4. SUCCESSFUL VENDOR HIRING PRACTICES - ILLEGAL ALIENS: Successful vendor certifies. warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful vendor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Successful vendor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful vendor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Successful vendor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Successful vendor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful vendor shall notify the subcontractor and County PROPOSAL REQUEST # B1900061 Page 2 within three (3) days that Successful vendor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful vendor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful vendor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Successful vendor participates in the State of Colorado program, Successful vendor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful vendor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful vendor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Successful vendor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful vendor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Successful vendor receives federal or state funds under the contract, Successful vendor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5- 103(4), if such individual applies for public benefits provided under the contract. If Successful vendor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 5. GENERAL PROVISIONS: A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the proposal, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Trade Secrets and other Confidential Information: Weld County discourages respondents from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the respondent shall be transmitted separately from the main proposal submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful respondent is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The respondent is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for proposal information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA, and disclose those portions staff determines are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the proposal and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful vendor shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful vendor nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful vendor and its PROPOSAL REQUEST # B1900061 Page 3 employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful vendor or any of its agents or employees Unemployment insurance benefits will be available to the successful vendor and its employees and agents only if such coverage is made available by the successful vendor or a third party The successful vendor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract The successful vendor shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract The successful vendor shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County E Compliance with Law The successful vendor shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices F Choice of Law Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void G No Third -Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only H Attorney's Fees/Legal Costs In the event of a dispute between Weld County and the successful vendor, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful vendor I Disadvantaged Business Enterprises Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit proposals in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award J Procurement and Performance: The successful vendor agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project The successful vendor shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements outlined in the Proposal within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement K Term The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until successful vendor's completion of the responsibilities described in the Proposal L Termination County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement M Extension or Modification Any amendments or modifications to this agreement shall be in writing signed by both parties No additional services or work performed by the successful vendor shall be the basis for additional compensation unless and until the successful vendor has obtained written authorization and acknowledgement by County for such additional services Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder PROPOSAL REQUEST #jJIJ Page 4 N. Subcontractors: The successful vendor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful vendor. The successful vendor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful vendor shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful vendor by the terms of this Agreement, and to assume toward the successful vendor all the obligations and responsibilities which the successful vendor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful vendor and the successful vendor shall cooperate in such process. The successful vendor shall be responsible for the acts and omissions of its agents, employees and subcontractors. O. Warranty: The successful vendor warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful vendor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. The vendor warrants that the goods to be supplied shall be merchantable, of good quality, and free from defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the minimum specifications herein. The successful vendor shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First One Year Period: The successful vendor shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this proposal for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. Vendor shall submit with their proposals the following information pertaining to the equipment upon which the proposals are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non -Assignment: The successful vendor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful vendor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful vendor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Q. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. R. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. S. Employee Financial Interest/Conflict of Interest - C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful vendor's services and the successful vendor shall not employ any person having such known interests. During the term of this Agreement, the successful vendor shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in PROPOSAL REQUEST # B1900061 Page 5 any way appear to conflict with the full performance of its obligations under this Agreement Failure by the successful vendor to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement No employee of the successful vendor nor any member of the successful vendor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful vendor's operations, or authorizes funding to the successful vendor T Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties U Binding Arbitration Prohibited Weld County does not agree to binding arbitration by any extra judicial body or person Any provision to the contrary in the contract or incorporated herein by reference shall be null and void V Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee W Compensation Amount Upon the successful vendor's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted proposal The successful vendor acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld X Taxes County Board of County Commissioners, as required pursuant to the Weld County Code County will not withhold any taxes from monies paid to the successful vendor hereunder and the successful vendor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County 6 INSURANCE REQUIREMENTS Insurance and Indemnification Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A M Best Company as "A" VIII or better Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Controller/Purchasing Director by certified mail, return receipt requested Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional Contract Professional shall be responsible for the payment of any deductible or self -insured retention County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement Any modification to these requirements must be made in writing by Weld County PROPOSAL REQUEST Page 6 The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability): The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. PROPOSAL REQUEST # 61900061 Page 7 Minimum Limits Per Loss Aggregate $ 1,000,000 $ 2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Request for Proposal Proof of Insurance County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion Additional Insureds For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured Waiver of Subrogation For all coverages, Contract Professional's insurer shall waive subrogation rights against County Subcontractors All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contract Professional Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub - vendors suppliers or other entities upon request by the County The terms of this Agreement are contained in the terms recited in this Request for Proposal and in the Response to the Proposal each of which forms an integral part of this Agreement Those documents are specifically incorporated herein by this reference PROPOSAL REQUESTp#Jj Page 8 SPECIFICATIONS AND/OR SCOPE OF WORK AND PROPOSED PRICING General Information: The Weld County Sheriff's Office is looking at implementation of 80 BWC The solution shall have the ability to expand and scale to up to 350 units in subsequent years as required by the needs of the Office The initial implementation of the BWC solution will include personnel from the Sheriffs Office uniformed Patrol Unit, Contract Unit, Strike Team, Civil Unit and Animal Control Unit The Sheriffs Office will issue a complete BWC to each employee to supplement their perceptions and enhance the mission of the office by accurately capturing contacts with the public Weld County is approximately 4,000 square miles and has a mix of urban and rural environments Cellular connectivity in some areas of Weld County is sporadic or non-existent Simple, secure wireless uploading of video evidence to a CJIS compliant cloud -based storage solution is required when in range of a Wi-Fi or cellular connection The desired BWC shall be stable, simple to use and able to withstand the environmental and physical challenges commonly encountered in a law enforcement/public safety environment Features that enhance officer safety and reduce workload associated with the operation of the BWC system in the field are desired The desired BWC system will allow classification (tagging) of video evidence by the user under field conditions without a substantial increase in work load The desired BWC will be integrated to the CAD system and allow tagging to incident data Weld County is currently utilizing Spillman Technologies for CAD and RMS Ability to view the video in the field is desired Pre -event recording is required The scope of the project includes a secure video management solution The desired video management solution will allow effective and efficient video redaction with minimal workload Such video management solution shall allow for video evidence to be shared with prosecutors and other outside entities The desired video management solution will allow the management of users' permission levels through an active directory federated services A CJIS compliant cloud -based storage solution is required Ongoing training, prompt responsiveness to requests for technical assistance and support from the vendor are essential to the success of the program Technical specifications for requested Body Worn Camera solution are contained within the Vendor Response Form (attached below) Vendors should fill out the BWC Vendor Response Form in its entirety and include answers behind Tab 2 in the Vendor's REP Proposal The Vendor Response Form contains 5 worksheets • Camera Requirements Functionality • Storage • Security o Project Scope BWC Vendor Response Form xisx Requirements that are categorized as Required ("R") will be used as a filter for determining which solutions will meet our needs PROPOSAL REQUEST # Page 9 Camera Requirements Unit shall have sustained stand-by battery life of no less than 12 hours of continuous recording without recharging or requiring additional batteries Units shall have features to determine battery status (remaining charge) in the device Unit shall be capable of recharge in a vehicle, office or home via vendor provided standard 110 ac outlet or DC converter Unit should be able to store at least twelve (12) hours of recording time to internal storage Unit shall have an ability to show available storage capacity remaining If necessary, vendor shall retrofit or provide new uniforms or equipment to accommodate secure mounting of the unit Unit should have the ability to upload video while recording Unit should be compatible with common industry standard trunk mounted mobile routers to facilitate video upload under field conditions Unit shall have a minimum of 30 seconds of pre -event recording Unit shall have a recording indicator visible to the operator or audio prompt or tactile feedback pattern to notify user that camera is recording Unit shall have a field of vision of at least fifty (50) degrees Unit shall have low light level recording capability similar to the human eye Unit shall have a display screen that allows classification of video Unit should have a display screen to allow review of video in the field depending on classification Unit shall have ability to support a minimum resolution speed of 30FPS Unit shall support resolution of 720P, 1080p and UHD formats Unit should support H 264 and H 26 video formats Unit shall support most of industry standard audio codecs, formats (e g MP2, AAC) Unit shall be able to record conversational speech at a distance of at least 10 feet without excessive background noise The battery charging and simple video upload (from camera) functionality shall be simultaneously possible from multiple cameras from each location (Precinct) Unit should have a minimum operating temperature range between -10C to 40C Unit shall be able to remain operational after a 6 -foot drop test Unit shall be water resistant PROPOSAL REQUEST#WJ Page 10 Unit shall withstand environmental and physical challenges commonly encountered in a law enforcement/public safety environment in Weld County. Unit shall have built-in GPS system that captures GPS location data of the video recording. Unit shall have built-in secure, automatic Wi-Fi and Cellular import of video capability into the digital evidence management solution. Unit should be able to capture still images and automatically import into the digital evidence management and storage solution. Unit should have the capability to be configured to automatically turn on when officer is in a foot pursuit, physical altercation, falls down, activates emergency lights on the vehicle, activates the emergency distress button on the radio or gunfire is detected. GPS location data should be transmitted to dispatch and other officers within a pre -determined radius when officer safety features are activated. Unit shall remain reliably attached to the officer during a physical altercation and foot pursuits while continuing to record the incident, If applicable the solution shall have multiple docking stations, to dock, charge and upload multiple units simultaneously. Unit shall have capability to connect to Bluetooth devices. Unit shall have capability to connect to Wi-Fi. Unit shall have LTE network capability. Unit recordings shall be tagged automatically with date/time, including hours/minutes/seconds. The solution shall prevent the overwrite of existing data stored in the unit before files have been transferred to the storage solution. Functionality: Video and audio evidence shall be time synchronized. The authority to access stored video shall be hierarchical in nature with an audit trail showing users that have deleted, viewed and copied video to an external source. The solution should be interactive with map -based interface where the location of video evidence is mapped to the unit. The solution shall have customizable search criteria options. The solution shall have ability to share video evidence with approved outside users via email, hyperlink, interface with the evidence management solution, integration of services or download video options. The solution shall come with agency wide non -disruptive update and upgrade path. PROPOSAL REQUEST # B1900061 Page 11 The solution shall be compatible and shall have interfaces to integrate with County's CAD and RMS systems. Vendor shall provide client references of successful CAD and RMS integration. In case of a CAD or RMS change by the County, vendor shall provide an interface to the new CAD or RMS system selected by the agency. The solution shall have a CJIS compliant cloud -based evidence management and storage module. The solution shall have advanced reporting functionality like daily, historical, audit, chain of custody. The solution shall have capability to ensure file integrity and authenticity. The video evidence management solution shall be capable of video and audio redaction. The video evidence management solution should allow the ability to redact multiple video frames at one time rather than redacting frame by frame. The video evidence management solution should facilitate video and audio redaction through user defined automation settings. The solution shall prohibit recording from being edited or deleted by unauthorized users. The solution should be compatible with Cl Technologies Blue Team Incident Management Software, specifically related to URL linked access to data files. Storage: The video shall be exportable in an industry standard file format, e.g. avi, mpeg, mp4, cd, DVD. The video shall not require proprietary file formats or software to view the video. The storage facility shall be located within the United States including data storage for disaster recovery (DR) solutions. The solution should provide ability to store third party data or media files. The vendor shall provide the cost for unlimited undefined storage capacity for 1, 3 and 5 years. The solution shall provide all data in an indexed and searchable format. The solution shall have an ability to retain original unmodified videos. The solution should have user interface to export audit trail along with video, including redactions. Vendor shall include the scope of the audit trail. The solution shall have ability to select different retention schedules depending on classification of the video and needs of the agency. PROPOSAL REQUEST # B1900061 Page 12 Security: The solution shall provide enhanced user authentication through MS Active Directory federated services. The solution should have option for two factor authentication. The solution shall have ability to temporarily block users from viewing specific videos, while allowing access to other videos. The solution shall have controlled access to video evidence through agency defined roles and permissions. The solution shall have a complete audit trail generated for all digital evidence to include: Uploading, Viewing, Exporting, Sharing, Deleting, Redacting. Indexing, Updating, and Purging. The solution shall have capability for data protection functionality with data encryption in transit and at rest. Recordings within the system shall be stored securely and encrypted with a minimum of FIPS 140 / AES-256-bit encryption. The solution shall generate user specified time -frame audit reports in PDF, CSV and RTF format to show overall data usage and individual officer data usage and uploads. The vendor shall certify in writing that all officers, employees and subcontractors involved in the project are registered with the Colorado Bureau of Investigation CJIS Vendor Management Program. Project Scope: The vendor shall provide costs that will include a complete end to end solution that shall include licensing, support and maintenance costs for all software and hardware for 1, 3 and 5 years. If available, vendor shall provide lease option costs for 1,3 and 5 years. Proposal submittal must include the identified pricing details in the model below: Hardware: $ Software: $ Maintenance & Support: $ Training: $ Labor & Installation: $ Supplemental Equipment: $ Integration: $ PROPOSAL REQUEST # B1900061 Page 13 Licensing $ Total price of the project $ If applicable, vendor shall present cost models with and without mobile router option Vendor shall provide pricing for multiple licensing models (base licensing and unlimited licensing) The vendor shall be willing to agree to a monthly recurring costs contract The vendor shall come up with a complete project scope along with project management teams that shall include POC, implementation, training, testing, go live, documentation etc, for tracking milestones The vendor shall provide a dedicated technical account manager (TAM) to handle escalation and support related issues after go live Training. The vendor shall provide implementation teams and personnel onsite during and after go live of the project The vendor shall implement end to end solution and train Weld County personnel on usage of the solution The vendor should provide updated training as necessary to selected personnel when changes or upgrades to software or hardware occur on a regularly occurring and acknowledged schedule The vendor shall provide training at no cost to the agency Support: Vendor must comply with service levels for managing support and maintenance Vendor shall provide a sufficient supply of critical spare parts that must be on -hand to minimize down time experienced by end users in case of equipment failure d Vendor shall replace discontinued parts at no additional cost with new parts or equipment that is compatible with the current system The vendor shall comply with industry standards with multiple tiers, based on escalation and critical, high, moderate levels of issues (24 hours, 365 days) Proof of Concepts and Demonstration EVALUATION OF PROPOSAL At the discretion of Sheriff's Office the top vendors will be requested to provide onsite presentation of their proposal PROPOSAL REQUEST ,4 Page 14 Demonstration: Selected vendors will be asked to provide a functional and technical demonstration of the proposed solution. Proof of concept and field evaluation: Proposals will be reviewed by an Evaluation Committee staffed by representatives of Weld County IT and the Weld Sheriff's Office. The Evaluation Committee will select a "short list" of qualified Providers who may be formally interviewed and requested to provide a formal demonstration of the end to end solution that has been documented in the RFP (requirements) section. Selected vendors will be granted one week for proof of concept build out. The vendors shall provide sufficient cameras, software, training, support equipment and technical assistance to conduct approximately a two-week field evaluation of the complete solution to determine compliance with the RFP requirements and compatibility with the needs of the County. If applicable, vendor shall provide mobile router for field evaluation. The demonstration, training and field evaluation shall be at no cost to the agency. Upon completion of the proof of concept, vendor shall provide indexable video evidence data collected during proof of concept in an industry standard file format for download. Vendor shall then delete evidence data collected upon authorization of the County. *The successful vendor is required to sign a separate contract (a sample contract is included as a separate attachment.) PROPOSAL REQUEST # B1900061 Page 15 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The proposal proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B1900061 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The proposal(s) may be awarded to more than one vendor. FIRM BY (Please print) BUSINESS ADDRESS CITY, STATE, ZIP CODE TELEPHONE NO SIGNATURE E-MAIL DATE TAX ID # **ALL RESPONDENTS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR PROPOSAL** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 — 8. PROPOSAL REQUEST # B1900061 Page 16 Entity Information _ - Entity Name* Entity ID* ❑ New Entity? __ 1 UTILITY ASSOCIATES INC @00041472 Contract Name" Contract ID Parent Contract ID BODY WORN CAMERA CONTRACT 3422 Contract Status Contract Lead x Requires Board Approval CTB REVIEW SKANETA YES Contract Lead Email Department Project # skaneta@co weld co us, skohlgraf@weldgov corn Contract Description* BODY CAMERAS AND VEHICLE COMMUNICATION SYSTEMS TO SUPPORT 80 OFFICERS AND 66 VEHICLES 5YEARS STARTING IN 2020 TOTAL SYSTEM PRICE INCLUDES HARDWARE , SOFTWARE LICENSES, DATA STORAGE, WARRANTY SUPPORT AND DISCOUNTS Contract Description 2 THIS IS THE PARENT CONTRACT TO THE FINANCING CONTRACT WITH KANSAS STATE BANK UNDER #3423 WC PAYS KANSAS STATE BANK AND THEY FUND UTILITY PER BARB CONNELLY Contract Type" Department Requested BOCC Agenda Due Date CONTRACT SHERIFF Date" 02/20/2020 02/24/2020 Amount" Department Email $459,000 00 CM-Sheriff@weldgov com Will a work session with BOCC be required?" Renewable* Department Head Email HAD YES CM -Sheriff- Does Contract require Purchasing Dept_ to be included? DeptHead@weldgov com Automatic Renewal County Attorney GENERAL COUNTY Grant ATTORNEY EMAIL County Attorney Email IGA CM- COUNTYATTORN EY@NELD GOVCOM if this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date" Renewal Date" 10/01/2024 01/0112025 Termination Notice Period Committed Delivery Date Expiration Date Contact Information - Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 ' Purchasing 1 Purchasing Approver Purchasing Approved Date Approval Process - Department Head Finance Approver Legal Counsel DONNIE PATCH BARB CONNOLLY BOB CHOATE DH Approved Date Finance Approved Date Legal Counsel Approved Date 02/12/2020 02112/2020 02/12/2020 Final Approval - BOCC Approved Tyler Ref # AG 021920 BOCC Signed Date ROCC Agenda Date 02119/2020 Originator SKOHLGRAF Submit Hello