HomeMy WebLinkAbout20221794.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR COLLABORATIVE
MANAGEMENT PROGRAM WITH VARIOUS AGENCIES AND AUTHORIZE CHAIR
AND DIRECTORS OF DEPARTMENT OF HUMAN SERVICES AND DEPARTMENT OF
PUBLIC HEALTH AND ENVIRONMENT TO SIGN ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
Collaborative Management Program among the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and various agencies as listed in said memorandum of understanding,
commencing July 1, 2022, and ending June 30, 2023, with further terms and conditions being as
stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for the Collaborative Management
Program among the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and various
agencies as listed in said memorandum of understanding, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair and the Directors of the
Department of Human Services and the Department of Public Health and Environment, be, and
hereby are, authorized to electronically sign said memorandum of understanding.
CC:HSD,CA(at)
7 /27122
2022-1794
HR0094
MEMORANDUM OF UNDERSTANDING FOR COLLABORATIVE MANAGEMENT PROGRAM
WITH VARIOUS AGENCIES
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 22nd day of June, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d,)
Scott K. James, Chair
Weld County Clerk to the Board
teve Moreno
County Attorney
Date of signature: 7/7/22
2022-1794
HR0094
Con-ivac-FIDo59gq
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: June 14, 2022
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Weld County's SFY2022.23 Collaborative
Management Program (CMP) Memorandum of
Understanding (MOU)
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Weld County's SFY2022-23 Collaborative
Management Program (CM?) Memorandum of Understanding (MOU). Each year, Weld
County, along with community partners, enters into a MOU which outlines bylaws and
performance measures related to the CMP. This collaborative approach to the delivery of
services to children and families results in a more appropriate and effective service delivery.
Such collaboration also allows agencies providing treatment and services to do so within existing
consolidated resources, thus focusing on positive and direct outcomes for Child Welfare families
and children.
The mandated partners for this MOU include:
1. Weld County Department of Human Services
2. 19th Judicial District Probation Department
3. 19th Judicial District Courts
4. Weld County Department of Public Health & Environment
5. Weld County School District RE -6
6. Weld County School District RE -8
7. Northeast Health Partners
S. North Range Behavioral Health
9. Division of Youth Services
10. Signal Behavioral Health Network
11. A Woman's Place
The MOU further includes six (6) non -mandated partners. Those partners include:
1. United Way of Weld County
2. Weld County Board of Commissioners
3. Weld County Sheriff
4. Weld County District Attorney - Diversion Program
Pass -Around Memorandum; June 14, 2022 -- CMS ID 5904
2022-'1794
o�izZ H►2_oaq4-1
PRIVILEGED AND CONFIDENTIAL
5. Colorado Youth Detention Continuum Pretrial Services
6. North Colorado Health Alliance
The term of the MOU will be July 1, 2022 through June 30, 2023. The total overall in -kind
services and/or contributions for this MOU equals $146,627.92, with the WCDHS providing
$50,000.00, which is a $100,000.00 decrease from last year.
The fiscal agent for the Interagency Oversight Group (IOG) of Weld County is the WCDHS.
I do not recommend a Work Session. I recommend approval of this MOU, authorize the Weld
County Controller to sign as the fiscal agent, authorize the Director to sign us the designated
representative for the Department of Human Services as a mandated partner, and authorize the
Chair to sign as the designated representative of the Board of Weld County Commissioners as a
non -mandated partner.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
-g
Pass -Around Memorandum; June 14, 2022 - CMS ID 5904 Page 2
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
This Agreement is made between the following statutorily Mandated Partners and Non -Mandated
Partners to the Collaborative Management Program, each of which may herein be referred to
individually as a "Party" or collectively as the "Parties":
MANDATED PARTNERS
1. WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES
(WCDHS)
("Social Services"), located at 315 N. 11th Avenue, Greeley, CO, 80631;
2. 19TH JUDICIAL DISTRICT PROBATION DEPARTMENT ("Probation"),
located at 934 9th Avenue, Greeley, CO 80631;
3. 19TH JUDICIAL DISTRICT COURTS ("Judicial"), located at 915 10th
Street, Greeley, CO 80631;
4. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH &
ENVIRONMENT
("Health Department"), located at 1555 N. 17th Avenue, Greeley, CO, 80631;
5. WELD COUNTY SCHOOL DISTRICT RE -6 ("School District"), located at
1025 9th Avenue, Greeley, CO, 80631;
6. WELD COUNTY SCHOOL DISTRICT RE -8 ("School District"), located at
200 S. Fulton, Ft. Lupton, CO 80621
7. BEHAVIORAL HEALTH ORGANIZATION ("BHO") or REGIONAL
ACCOUNTABILITY ENTITY (RAE) ORGANIZATION, called Northeast Health
Partners located at 710 11th Ave, Ste 203 Greeley, CO 80631
8. NORTH RANGE BEHAVIORAL HEALTH MENTAL HEALTH CENTER
(NRBH) ("Mental Health"), a non-profit corporation whose principal place of
business is located at 1300 N. 17th Avenue, Greeley, CO;
9. DIVISION OF YOUTH SERVICES ("DYS"), located at 700 West 84th
Avenue, Ste. 700, Thornton, CO 80260;
10. DESIGNATED MANAGED SERVICE ORGANIZATION FOR THE
PROVISION OF TREATMENT SERVICES FOR ALCOHOL AND DRUG
MOU / 1 of43
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MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
ABUSE PURSUANT TO SECTION 27-80-107, C.R.S. ("MSO"), called Signal
Behavioral Health Network located at 1300 N. 17th Avenue, Greeley, CO 80631;
11. COMMUNITY DOMESTIC ABUSE PROGRAM PURSUANT TO 26-7.5
C.R.S. IF REPRESENTATION FROM SUCH PROGRAM IS AVAILABLE,
called A
Woman's Place Inc. located at P.O. Box 71, Greeley, CO, 80632.
NON -MANDATED PARTNERS- ALL VOTING MEMBERS
12. UNITED WAY OF WELD COUNTY, located at 814 9th St., Greeley, CO 80631;
13. WELD COUNTY BOARD OF COMMISSIONERS, located at 1150 O Street,
P.O. Box 758, Greeley, CO 80631;
14. WELD COUNTY SHERIFF, located at 1950 O Street, Greeley, CO 80631;
15. WELD COUNTY DISTRICT ATTORNEY, located at 915 Tenth Street, P.O. Box
1167, Greeley, CO 80632-1167
16. COLORADO YOUTH DETENTION CONTINUUM PRETRIAL SERVICES,
located at 710 11th Ave. Suite 104 Greeley, CO 80634;
17. NORTH COLORADO HEALTH ALLIANCE (NCHA), located at 2930 11th Ave,
Evans, CO 80620;
* Please indicate whether the non -mandated partners are voting or non -voting members.
WHEREAS, Colorado Revised Statutes (C.R.S.) Section 24-1.9-102 authorizes the county
department of human services/social services to enter memorandums of understanding with
specific agencies for the purpose of promoting a collaborative system of local -level interagency
oversight groups and individualized service and support teams to coordinate and manage the
provision of services to children and families who would benefit from integrated multi -agency
services; and
WHEREAS, the undersigned desire to enter into an agreement for the collaboration of services to
families and children who would benefit from integrated multi -agency services; and
WHEREAS, the undersigned agencies include all of the agencies required by statute.
MOU / 2 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein
contained, and for their mutual benefit, the Parties agree as follows:
Term of the Agreement. This MOU shall be effective beginning July 1st, 2022 and shall expire
June 30th, 2023.
Renewal of MOU. The Parties may renew this MOU annually, subject to mutual agreement. Each
Party reserves the right to elect not to renew the MOU after the expiration of the current term. If
any Party intends not to renew the MOU, it should give notice of such intent at least thirty (30)
days prior to expiration of the Agreement.
I. Oversight Group. The Parties agree that there is hereby created an Interagency Oversight
Group (lOG) as authorized by C.R.S 24-1.9-102, that is identified locally as Interagency Oversight
Group of Weld County, whose membership shall be comprised of a local representative of each
Party to this MOU. Membership requirements, the status of each Party as a voting member or
advisory member, procedures for election of officers, procedures for resolving disputes and
procedures for the development of subcommittee groups can be found in the By-Laws/Procedure
Guide ("By -Laws" or "Guide") attached hereto as a labeled Appendix A. By signing this MOU,
the Parties agree to follow and review these by-laws annually to ensure all statutory and rule
mandates are met. Any changes to the by-laws are considered a revision to the MOU and shall
require new submission to the State with new signatures of all mandated and non -mandated
partners.
II. Target Population. In recognition of the goals of the Collaborative Management
Program (CMP), children, youth and families across systems are identified and served
according to their contact with collaborative programs. The CMP target population consists
of at -risk children and youth ages birth through twenty-one (21) years of age and their
families who would benefit from a multi -system integrated service plan or multisystem
approach. An Individualized Service and Support Team (ISST) includes two (2) or more
system representatives that are present to assist a child/youth/family with developing an
integrated service plan directed by family need. The ISST identifies goals and facilitates
collaboration and is a family -driven model for service planning. The child/youth/family
members are present at and participating in the development of their plan. Interagency
Oversight Group of Weld County serves their target population(s) directly through an
ISST(s) called: Interagency Oversight Group of Weld County:
Family Team Meetings (FTM) (operated through WCDHS), (Appendix B)
Team Decision Making (TDM) (operated through WCDHS), (Appendix C)
Multi -Tiered System of Support (MTSS) (operated through the school districts)
(Appendix D)
Interagency Oversight Group of Weld County may also serve children, youth and families within
their communities through the Collaborative Management Program by providing multi -system
prevention program(s). The target population for these prevention programs consists of at -risk
MOU / 3 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
children and youth ages birth through twenty-one (21) years of age and their families who would
benefit from a multisystem approach. A multisystem prevention program must include two (2) or
more system representatives that establish a program that facilitates collaboration and address
needs not currently provided within the community.
WCDHS Family Resource Division Community Case Managers (operated through
WCDHS), (Appendix E)
WCDHS Teamwork Innovation, Growth, Hope, and Training (TIGHT) Youth Corp
Program (operated through WCDHS), (Appendix F)
School Based Behavioral Health Services (Operated through NRBH). (Appendix G)
High Fidelity Wraparound Services-( Operated through WCDHS) (Appendix H)
Restorative Justice Program- (Operated through- TBD) (Appendix I)
III. Services. As authorized by Section 12 CCR 2509-4-7.303.32, Counties may elect to
participate in CMP by entering a Memorandum of Understanding (MOU) that is designed to
promote a collaborative system to coordinate and manage the provision of services to children,
youth, and families who would benefit from an integrated multi -system approach to service and
service delivery. The Parties agree to provide the following specific services, subject to the
availability of funds for which the collaborative has authority as specified below.
Services Defined: (please include descriptions)
• The CMP's ISST is called Family Team Meetings (FTM). It functions as an integrated
service planning model with specific policies and procedures, Appendix B. This ISST is
linked to the following performance measure(s): CMP youth who do not enter
diversion, probation or parole, CMP Medicaid eligible children/youth who received a
behavioral health screen.
• The CMP's ISST is called Team Decision Making (TDM). It functions as an
integrated service planning model with specific policies and procedures, Appendix
C. This ISST is linked to the following performance measure(s): CMP youth who
do not enter diversion, probation or parole, CMP Medicaid eligible children/youth
who received a behavioral health screen.
• The CMP's ISST is called Multi -Tiered System of Support (MTSS). It functions
as an integrated service planning model with specific policies and procedures,
Appendix D. This ISST is linked to the following performance measure(s):
Children and youth with fewer disciplinary actions, CMP Medicaid eligible
children/youth who received a behavioral health screen.
• The CMP provides a prevention program through WCDHS Family Resource
Division Community Case Managers prevention program. It prevents multisystem
involvement by including two (2) or more system representatives in the development
of prevention programing. These systems include Weld County Department of
Human Services, Weld County Health Department, North Range Behavioral Health.
MOU / 4 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
� SFY 2022-2023
Attached hereto as a labeled appendix E. Prevention programs are mandated to meet
one of the following: 1) multi -systemic approach; 2) multiple disciplines involved in
the development or enhancement of the program; 3) multiple agencies involved in
the delivery of the services; 4) program developed to reduce bifurcated services; or,
5) joint approach benefiting children, youth and or families. This prevention
program is linked to the following performance measure: CMP medicaid eligible
children/youth who received a behavioral health screen, Children and youth with
fewer disciplinary actions.
• The CMP provides a prevention program through WCDHS Teamwork Innovation,
Growth, Hope, and Training (TIGHT) Youth Corp Program (operated through
WCDHS), prevention program It prevents multisystem involvement by including two (2)
or more system representatives in the development of prevention programing. These
systems include: Child Welfare, the 19th Judicial District, North Range Behavioral
Health, and Colorado Youth Detention Continuum Attached hereto as a labeled appendix
F. Prevention programs are mandated to meet one of the following: 1) multi -systemic
approach; 2)multiple disciplines involved in the development or enhancement of the
program; 3)multiple agencies involved in the delivery of the services; 4)program
developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth
and or families. This prevention program is linked to the following performance measure:
CMP youth who do not enter into diversion, probation or parole.
• The CMP provides a multisystem approach prevention program through School Based
Behavioral Health Services prevention program It prevents multisystem involvement
by including two (2) or more system representatives in the development of prevention
programing. These systems include North Range Behavioral Health and local School
Districts. Attached hereto as a labeled appendix G. Prevention programs are mandated
to meet one of the following: 1) multi -systemic approach; 2) multiple disciplines
involved in the development or enhancement of the program; 3) multiple agencies
involved in the delivery of the services; 4) program developed to reduce bifurcated
services; or, 5) joint approach benefiting children, youth and or families. This
prevention program is linked to the following performance measure: Children and
youth with fewer disciplinary actions CMP medicaid eligible children/youth who
received a behavioral health screen.
• The CMP provides a multisystem approach prevention program through High Fidelity
Wraparound Service. It prevents multisystem involvement by including two (2) or
more system representatives in the development of prevention programing. These
systems include: WCDHS, Health Department, School District and local Mental
Health Center. Attached hereto as a labeled appendix H. Prevention programs are
mandated to meet one of the following: 1) multi -systemic approach; 2) multiple
disciplines involved in the development or enhancement of the program; 3) multiple
agencies involved in the delivery of the services; 4) program developed to reduce
bifurcated services; or, 5) joint approach benefiting children, youth and or families.
MOU / 5 of 43
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COLLABORATIVE MANAGEMENT
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SFY 2022-2023
This prevention program is linked to the following performance measure: CMP youth
who do not enter into diversion, probation or parole and CMP medicaid eligible
children/youth who received a behavioral health screen.
• The CMP provides a multisystem approach prevention program through Restorative
Justice Program (operated through TBD) prevention program. It prevents multisystem
involvement by including two (2) or more system representatives in the development of
prevention programing. These systems include: 19th Judicial District Attorney's office, ,
16 municipal police agencies, School districts, WCDHS, and the Weld County Sheriff's
Office. Attached hereto as a labeled appendix L Prevention programs are mandated to
meet one of the following: 1) multi -systemic approach; 2)multiple disciplines involved in
the development or enhancement of the program; 3)multiple agencies involved in the
delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint
approach benefiting children, youth and or families. This prevention program is linked to
the following performance measure: CMP youth who do not enter into diversion,
probation or parole
IV. Authorization to Contribute Resources and Funding. Each Party represents that it has the
authority to approve the contribution of time, resources, and funding to solve problems identified
by Interagency Oversight Group of Weld County to create a seamless, collaborative system of
delivering multi -agency services to children and families. The resources and funding to be
contributed are identified in Section V: Funding Sources.
V. Funding Sources. Funding identified in this MOU may be a carryover from incentive funding
or savings, additional funding provided to the CMP program, or any funds directed towards CMP.
Additional funding may become available during the term of this MOU and the Parties agree to
comply with any terms, conditions and restrictions on the funding made available to them. The
Parties agree to financial risk sharing where commitments to support programs exceed the
remaining monies available. The fiscal agent for ante9a2ency Oversight Group of Weld County is
OCu
The Weld County Department of Human Se ' es d faul ounty Human Services/Social
Service Departments) and by signing here Pgnature of fiscal agent- Chris
D'Ovidio) agrees to assume financial risk. The nancial risk defaults to the fiscal agent unless
g g
otherwise stated here n/a . For this reason, Interagency Oversight Group of
Weld County projects a conservative budget based on currently available resources.
of
Resource Pooling
2022-2023
Table
SFY
CMP Carry Over/Reserve Funds
$0
Party
IN
-KIND
CASH
MOU / 6 of 59
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
$ 50,000
$
1.
COUNTY
DEPARTMENT
OF
HUMAN/SOCIAL
SERVICES
$ 1,500
$
2. JUDICIAL
DISTRICT
PROBATION
DEPARTMENT
3. JUDICIAL
DISTRICT
COURT
$1,000
$
$2,856.28
$
4. HEALTH
DEPARTMENT
5. Schools
District
RE
-6
$30,000
$15,800
$
6. Schools
District
RE
-6
7. MENTAL
HEALTH
CENTER
$15,000
$
8.
BEHAVIORAL
HEALTH
ORGANIZATION
$1,500
$
("BHO")
or
REGIONAL
ACCOUNTABLE
ENTITY
("RAE")
9. DIVISION
OF
YOUTH
SERVICES
("DYS")
$2,500
$
$10,000
$
10.
DESIGNATED
MANAGED
SERVICE
ORGANIZATION
FOR
THE
PROVISION
OF
TREATMENT
SERVICES
FOR
ALCOHOL
AND
DRUG ABUSE
80-107,
C.R.S.
("MSO")
PURSUANT
TO SECTION
27-
11. COMMUNITY
DOMESTIC
ABUSE
$915
$
PROGRAM
("DVP")
PURSUANT
TO
26-7.5-104,
C.R.S.
12. United
Way of Weld
County
$1,500
$
13.
Weld
Commissioners
County
Board of
$3,695.44
MOU / 7 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
14.
Weld
County Sheriff
$2,881.20
15. Weld
office
County
District
Attorney's
$5,000
16.
Continuum
Colorado
Pretrial
Youth
Services
Detention
$1,500
17.
(NCHA)
North
Colorado
Health
Alliance
$ 980
$146,627.92
$
TOTALS
Total of CMP Carry Over/Reserve Funds = $ 0.
Approximate total cash contribution = $ 0
Approximate total in -kind services/contributions
Approximate total contribution = $146,627.92
VI. Reinvestment of Funds Saved.
$146,627.92
Interagency Oversight Group of Weld County has established a procedure to allow incentive funds
received by the CDHS, and allocated pursuant to CRS 24-1.9-104, to be reinvested by the Parties
to provide appropriate services to children and families who would benefit from multi -agency
services has been approved by the head or director of each Party, as documented in the By-
Laws/Guide Article XIV, a.
The Parties agree by signing this MOU that the Interagency Oversight Group of Weld County will
review the CMP budget regularly to ensure that CMP funds are being used to serve children, youth
and families that are involved in multiple systems or at risk of involvement in multiple systems.
This includes funds being used to serve children, youth and families who are part of an ISST, CMP
prevention program or as a mechanism to increase collaboration among Parties.
VII. Collaborative Management Processes. Pursuant to section 24-1.9-102(2)(e), C.R.S.,
Interagency Oversight Group of Weld County has established a collaborative management process
addressing risk sharing, resource pooling, performance expectations, outcome monitoring, and
staff training. This management process shall be utilized by the ISSTs and CMP Prevention
Programs when providing services to children and families serviced by the parties to this MOU,
MOU / 8 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
PII
SFY 2022-2023
designed to reduce duplication and fragmentation of services, increase the quality, appropriateness,
and effectiveness of services delivered to families, and encourage cost sharing among services
providers. All of which can be found in the By-laws/Procedure Guide attached as Appendix A .
By signing this MOU, the Parties agree to follow and review these by-laws annually to ensure
all statutory and rule mandates are met.
VIII. Collaborative Management Program Elements.
Pursuant to section 24-1.9-102(2)(1) the Parties hereby determine that they will attempt to meet
performance measures specified by the Colorado Department of Human Services, in conjunction
with the Collaborative Management Program State Steering Committee, and elements of
collaborative management in order to:
A. Reduce duplication and eliminate fragmentation of services provided to
children, youth and families who would benefit from integrated multi -agency
services. The Parties will reduce duplication and fragmentation of services by:
Supporting collaborative management processes and team decision making
processes within Weld County; Providing support to projects and services
throughout Weld County; Coordination and oversight of programs and
services; and conducting and coordinating assessments of community needs.
The CMP works towards removing barriers, collaborating through
relationships, and creating opportunities for partnership in Weld County.
B. Increase the quality, appropriateness, and effectiveness of services delivered to
children and families who would benefit from multi -agency services, to achieve
better outcomes; the Parties will increase the quality, appropriateness, and
effectiveness of services delivered through: processes within Weld County;
Providing support to projects and services throughout Weld County;
Coordination and oversight of programs and services; Sharing and establishing
best practices and continuous quality improvement. Utilizing family, youth, and
professional feedback forms to receive anonymous feedback regarding
effectiveness, availability, and outcomes of services.
C. Encourage cost sharing among service providers. The Parties will encourage
cost sharing through: Supporting collaborative management processes and
team decision making processes within Weld County; Providing support to
projects and services throughout Weld County; Arranging for and/or
providing technical assistance and cross systems training; and Funding
support and coordination.
IX. Performance Measures. Interagency Oversight Group of Weld County has determined how
performance shall be measured and has selected three (3) measures in which the Colorado
MOU / 9 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
Department of Human Services shall determine incentive funding to the local IOG in a labeled
Appendix J.
1) Interagency Oversight Group of Weld County has selected the following as our first
performance measure: CMP youth who do not enter into diversion, probation or parole
2) Interagency Oversight Group of Weld County has selected the following as our second
performance measure: Children and youth with fewer disciplinary actions
3) Interagency Oversight Group of Weld County has selected the following as our third
performance measure: CMP medicaid eligible children/youth who received a
behavioral health screen
X. Process Measures. Pursuant to section Code of Colorado Regulations 7.303.35 (A), the Parties
agree that they will attempt to meet process measures in order to receive the meaningful minimum
portion of the collaborative management incentive funds.
Counties will receive the meaningful minimum (35% of total allocation) based on the two (2)
following criteria: 1) Number of children, youth and families served; and 2) Meeting three (3) of
the six (6) process measures of collaborative management.
Please select all the process measures that the CMP site will be striving for. Each CMP site must
select at least three (3).
✓ IOG meeting attendance (all partners signing MOU attending 75% of the time at 75% of
scheduled meetings);
✓ Family agency or member participation on the IOG as a voting member;
✓ Seventy-five (75%) percent of the agencies contribute resources at a service level, either
in -kind or actual funds;
✓ Use of Evidence Based or Evidence Informed practices;
✓ Process of Continuous Quality Improvement used by the IOG;
✓ Evidence of cost -sharing
I Each agency will submit a written statement annually stating how their agency
contributed to the cost sharing either through in -kind donations or cash donation
to the Interagency Oversight Group of Weld County.
XI. Data.
The Parties agree to use either the State provided Efforts to Outcomes (ETO) database and/or the
Child Welfare Information System (CWIS) for data collection for CMP served clients. ETO shall
be used for non -child welfare children, youth and families to track participation. Trails or CWIS
databases shall be used for all Child Welfare CMP served children, youth and families.
The Parties agree by signing this MOU that the attestation statement shall be completed and the
Parties shall comply with Operational Memo #OM -C W-2021-0017 prior to receiving incentive
funds. The CMP site is responsible for ensuring there is no duplication of clients entered into ETO
and/or Trails. Duplication is defined as a child, youth or family that is counted twice for the same
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ISST meeting or prevention program and recorded in one (1) or more CMP data system(s). A child,
youth or family may be counted for multiple service episodes supported by several multi -systems
partnerships.
XII. Confidentiality Compliance. The Parties agree that State and Federal law concerning
confidentiality shall be followed by the Parties and Interagency Oversight Group of Weld County.
Any records used or developed by Interagency Oversight Group of Weld County, its members, a
listed ISST, or a listed Prevention Program that relate to a particular person are to be kept
confidential and may not be released to any other person or agency, except as provided by law.
The Parties have developed a release of information that addresses the confidentiality needs of all
Parties attached as an Appendix J .
XIII. Termination of MOU. The Parties acknowledge that withdrawal from this MOU of any
Mandated Party shall result in the automatic termination of this Agreement and termination of the
collaborative system of delivery of services developed hereunder. The withdrawing Party shall
assist the other Parties to achieve an orderly dissolution of the collaborative system with as little
disruption as possible in the delivery of services provided to children and families who would
benefit from multi -agency services.
A. Withdrawal/Termination. Any Party may withdraw from this Agreement at any time by
providing 30 days written notice to all other Parties.
B. For Loss of Funds. Any Party may withdraw from this Agreement or modify the level
of its commitment of services and resources hereunder, in the event of loss or reduction
of resources from its funding source identified herein. Any Party withdrawing due to loss
of funds will provide notice of withdrawal in writing within 30 days.
C. Distribution of Funds. The Parties have established a collaborative management
process addressing the distribution of funds if the MOU is terminated as further described
in the by-laws/procedure guide. Appendix A, Article XVII, a.
IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives have
executed this Memorandum of Understanding and commit to all elements described above,
effective for the dates written above. (Please note scanned and electronic signatures, with an
attached digital receipt, are acceptable).
Interagen r Oversight Group Members
MANDATED PARTN ERS
1. COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES
MOU / l 1 of 59
DocuSign Envelope ID: 5E0E7614-80B3-4OF6-AF0A-77A7D1 BCAD69
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
Name
Agency:
Address:
City/State/Zip:
Phone:
Signature:
Unless
Weld
Designee-
County
and
Weld
315
970-4
noted
Title:
N.
C
County
Greeley,
-I1AeQbY.
1640294847C48F...
Jamie
11th
Collaborative
UtvkL
the
Walker
Avenue,
signatory
Ulrich,
Department
CO,
6/13/2022
80631
Director
above
Management
of
Human
is designated
Email:
Program
Services
ulrichj
to
for
j
represent
SFY
weldgov.com
this
2022-23.
organization on the
Jghtiti,
Heather
below,
1451
2. JUDICIAL
DISTRICT
PROBATION
DEPARTMENT
Name and "I
ale:
Jerry
Green, Chief
Probation
Officer
Agency: 19th
Judicial
District Probation
Department
Address:
934 9th
Avenue,
City/State/Zip:
Greeley, CO 80631
Phone:
970-475-2800
jerry.greenj udicial.state.co.us
Email:
by:
r—DocuSigned
Signature:
6/13/2022
\—
A6028420A303468.
3. JUDICIAL
DISTRICT
COURTS
Name
and
Title:
James
F. Hartmann,
Chief
Judge
Agency: 19th Judicial
District Court
Address: 915
10th
Street,
City/State/Zip:
Greeley, CO 80631
Phone: 970-475-2510
Email: james.hartmannjudiciaI.state.co.us
DocuSigned by:
Si«nature:
b
y`.
an6/13/2022
lie
L-F0FE527C7B90444..
4. HEALTH
DEPARTMENT
MOU 12 of 59
DocuSign Envelope ID: 5E0E7614-80B3-4OF6-AF0A-77A7D1 BCAD69
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
FY 2022-2023
Name
Agency:
Address:
City/State/Zip:
Phone:
Signature:
Unless
Weld
Designee-
County
and
970-400
noted
Weld
1555
County
N.
Greeley,
Mark
ocu
Q
t"
Smith
17th
1 Q3
rgned
the
Collaborative
LAwLt4/13/2022
signatory
Lawley,
Department
Avenue,
CO,
by:
80631
Management
Director
above
of Public
is designated
Email:
Program
Health
mlawleyca
to
and
represent
for SFY
weldgov.com
2022-23.
this
organization
on the
Title:
Holly
Environment
fit
�9BC3DF694CEC461
below,
1451
5. SCHOOL
DISTRICT
Name and
Title:
Deirdre
Pilch,
Superintendent
Greeley -Evans
District
6
Agency: School
District
Greeley -Evans
District
6
Address:
1025 9th
Avenue,
City/State/Zip:
Greeley, CO, 80631
Phone: 970-
4&JjQi�
d
dpilch@greeleyschools.org
Email:
Signature:
_
by:
6/15/2022
_
1451E257578A421
6. SCHOOL
DSTRICT
Name
and
Alan
Kaylor,
Superintendent
Weld
District
RE
-8
Title:
Agency: Weld
District
RE
-8
Address: 200 S.
Fulton,
City/State/Zip:
Lupton, CO, 80621
Ft.
Phone: 303-857-3200
Email:
akaylor@weld8.org
1e
DocuSigned by:
-
Signature:
Cat-.
t--8CDD26970C95499.
6/13/2022
7.
MENTAL
HEALTH
CENTER
Name
and
Title:
Becky
Wypred,
Director
of Youth
&
Family
Sery ices
Agency-
North
Range
Behavioral
Health
Address:
1300 N.
17th
Avenue,
City/State/Zip:
Greeley,
CO 80631
Phone:
970-313-1164
Email:
rebecca.wypred(cfnorthrange.org
MOLT ` 13 of 59
DocuSign Envelope ID: 5E0E7614-80B3-4OF6-AF0A-77A7D1 BCAD69
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023'
(--DocuSigned by:
Si(na r
b to e.
buh1
A8E737F9E1ED484
a6/21/2022
8.
BEHAVIORAL
HEALTH
ORGANIZATION/REGIONAL
ACCOUNTABILITY
ENTITY
Name
and
Title:
Kari
L. Snelson,
LCSW,
CHC,
Executive
Director
Agency:
Address:
City/State/Zip:
Northeast
1300
North
Greeley,
Health
17th
Partners
Avenue
CO 80631
Phone:
970-347-2462
Email:
kari@nhpllc.org
Signature:
p---DocuSigned
6/1
�-- D55B115C15754AB...
by:
Sv1tisav,6/21/2022
Unless
Weld
Designee-
noted
County
Jennifer
below,
1451
the
Collaborative
Hale
signatory
-Coulson
Management
above
is
designated
to
Program
represent
for
SFY
this
2022-23.
organization
on the
9.
DIVISION
OF YOUTH
SERVICES
Name
and
Title:
Maria
Campos NE Region
Director
Agency:
Address:
City/State/Zip:
Division
700
West
Thornton,
of
Youth
84th
Avenue,
Services
Suite
CO 80260
700
Phone: 720
1uPg
igti by:
Email:
rnaria.campos@state.co.us
Signature:
91 C6815F94844C4.
6/13/2022
Unless
Weld
Designee-
noted
County
Tyler
below,
1451
Collaborative
Fitz
the
signatory
Management
above
is
designated to
Program
represent
for
SFY
this organization on the
2022-23.
10.
MANAGED
SERVICE
ORGANIZATION
DOMESTIC
ABUSE
PROGRAM
Name and
Title:
Larry
Pottorff,
Executive
Director
Agency:
Address:
City/State/Zip:
Phone:
970.347.2120
North
1300
Range
N. 17th
Greeley,
Behavioral Health
Avenue
CO 80631
by:
Email:
larry.pottorff@northrange.org
DocuSigned
Signature:
`—
382898691949475.
9offavff6/13/2022
MOL' r 14 of 59
DocuSign Envelope ID: 5E0E7614-80B3-4OF6-AF0A-77A7D1 BCAD69
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
Unless noted below, the signatory above is designated to represent this organization on the
Weld County 1451 Collaborative Management Program for SFY 2022-23.
Designee- Kimberly Collins
11. DOMESTIC ABUSE PROGRAM
Name and Title: Diane Heldt, Executive Director
Agency: A Woman's Place
Address: P.O. Box 71,
City/State/Zip: Greeley, CO, 80632
Phone: DESiabdiane@awpdv.org
Pim). hi6/14/2022
Signature
DD7503660EF1462
NON -MANDATED PARTNERS- Voting Members
12.
Name and Title: Jeannine Truswell, CEO and President
Agency: United Way
Address: 814 9th St
City/State/Zip: Greeley, CO, 80631
Phone: 970-3( c4,Ole plai l : jeannine@,un itedway-weld.org
��.. fiig$E4o22
Signature:
B8D3879D074D447.
Unless noted below, the signatory above is designated to represent this organization on the
Weld County 1451 Collaborative Management Program for SFY 2022-23.
Designee- Melanie Woolman
13
Name and Title: Scott K. James, Weld County Commissioner
Agency: Board of Weld County Commissioner
Address: 1 160 O Street, PO Box 758
City/State/Zip: Greeley, CO, 80632
Phone: 970- 146€)fed by: Email: sjames@weldgov.coln
Sct+f , JA€ttZ3/2022
Signature:
E74B8DB083O44A1.
Unless noted below, the signatory above is designated to represent this organization on the
Weld County 1451 Collaborative Management Program for SFY 2022-23.
Designee- Perry Buck
MO U . 15 of 59
DocuSign Envelope ID: 5E0E7614-80B3-4OF6-AF0A-77A7D1 BCAD69
14.
Name and Title: Steve Reams, Sheriff
Agency: Weld County Sherriff's Office
Address: 1950 O Street,
City/State/Zip: Greeley, CO, 80631
Phone: 970-400-2809Email: sreams@weldgov.com
c-- DocuSigned by:
Signature:
\---47E307603AF64EB.
6/22/2022
15
Name and Title: Michael J. Rourke, District Attorney
agency: District Attorney's Office
Address: 915 loth St; PO Box 1167
City/State/Zip: Greeley, CO, 80632
Phone: 970-400-4775Email: 1: kbritton@weldgov.com
Signature:
e--DocuSigned by:
M.a.ac,(, leAukti
`— 5E 53952831064 75...
Unless noted below, the signatory above is designated to represent this organization on the
Weld County 1451 Collaborative Management Program for SFY 2022-23.
Designee- Krista Britton and Steven Wrenn
16.
Name and Title: Erika Knutson, 19th JD, Weld
Agency: Colorado Youth Detention Continuum Pretrial Services
Address: 710 11th Ave Suite 104,
City/State/Zip: Greeley, CO, 80634
Phone: 970-397-0174 Email: eknutson ctcydc-weld.org
ocuSigned by:
fait ktv.ho6vl5/2O22
Signature:
.-821 A6A089F3E4CD
17.
Name and Title: Mark E. Wallace, MD, MPH
Agency: North Colorado Health Alliance
Address: 2930 1 lth Ave
City/State/Zip: Evans, CO 80620
Email: mwallace.alliancea nocoha.org
,—DocuSigned by:
EOailietn
�— F93CDC58784D4A5...
Signature:
Unless noted below, the signatory above is designated to represent this organization on the
Weld County 1451 Collaborative Management Program for SFY 2022-23.
MOU 16 of 59
DocuSign Envelope ID: 5E0E7614-80B3-4DF6-AF0A-77A7D1 BCAD69
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
Designee- Tanya Trujillo
MOU / 17 of 59
DocuSign Envelope ID: 5E0E7614-80B3-4DF6-AF0A-77A7D1 BCAD69
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
Appendix A
INTERAGENCY OVERSIGHT GROUP BY-LAWS
Interagency Oversight Group Weld County, Colorado
HB 04-1451/CMP
Article I. Name
a. The name of the collaborative shall be the Interagency Oversight Group of Weld County, called
the "IOG."
b. The designated service area of the IOG shall be Weld County, Colorado.
c. The principal office and place of business of the IOG shall be located as designated by the IOG.
The primary office shall be Weld County Department of Human Services, 315 N. 11th Avenue,
Greeley, CO, 80631. Locations for IOG meetings shall be determined by the IOG to best meet
the needs of the collaborative and the community.
Article H. Mission of Collaborative
The mission of the Weld County 1451 IOG is to provide a high quality, integrated system
of services that blends funding, reduces fragmentation, and produces positive outcomes by
effectively meeting the needs of children, youth and families in the community.
Article III. Purpose of the Collaborative
a. The IOG is founded on the principles of collaborative management. Its purposes shall be
to:
1. Conduct joint planning for resources utilization for multi -agency services to
children, youth, and families.
2. Facilitate coordination and collaboration among funders and service providers
which encourages shared decision -making and shared accountability.
3. Provide a forum for discussing community -wide needs and set service
coordination and developmental priorities.
4. Set and assess service improvement goals.
l lOU f- 18 of 59
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
Article IV. Governance of the Collaborative
The governing authority of the IOG shall be vested in its voting membership, which
shall have the right and obligation to exercise its powers in the coordination of the business and
affairs of the IOG, as set out and authorized in HB 1451 /CMP, and agreed to by the Weld
County Collaborative Management Partners ("CMP") in its Memorandum of Understanding
pursuant to House Bill 04-1451, called the "MOU."
Article V. Meetings
a. The IOG meetings are held at a minimum of a bi-monthly basis, with the ability of
the IOG and/or CMP to agree to meetings on a more frequent basis. Meeting dates,
times, and locations shall be decided by the IOG and/or CMP.
b. The Chair, Co-Chair/Coordinator or any member may call emergency meetings
when needed.
c. At least once per calendar year, the IOG will hold a meeting to set a vision and
determine goals to be assessed in the upcoming year. This may be referred to as a
"strategic planning meeting."
d. Meeting notices will be sent to all members in advance of the meeting by the coordinator.
Notices shall indicate the date, time, and location of the meeting, as well as the specific
agenda information.
e. If an IOG member cannot attend due to schedule conflicts, that member will send a
proxy representative from their agency to serve and vote in their place.
f. Meetings can also be attended by phone or video by any member when needed.
g. The IOG will reach a quorum when 51% of member representation to vote on any
presented item(s) is achieved. If voting item(s) are presented without the meeting reaching
to quorum then the item(s) needing a vote will be provided electronically to all members
for consideration and voting.
h. After the IOG meeting the Coordinator/Secretary will send out the Meeting Minutes to the
IOG, the minutes will be approved at the next IOG meeting by all members.
MOU / 19 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
Article VI. Membership
a. IOG Membership is required to have mandated members by House Bill 04-1451, called
"HB 1451", or CMP, to include but not be limited to one voting member from each of the
following or the organization's designee:
• Weld County Department of Human Services; 19th Judicial District Probation
Department; 19th Judicial District Courts; Weld County Department of Public Health
and Environment; Weld County School Districts RE -6 and RE -8; North Range
Behavioral Health Center; Colorado Care Inc., dba Access Behavioral Care); Division
of Youth Services; Signal Behavioral Health Network; A Woman's Place.
• A mandated partner agency or person may resign from the CMP with 30 days written
notice to the Chair and Co -Chair of the Interagency Oversight Group ("IOG").
b. Our other members are considered non -mandated partners and have all the same member
privileges; those members include:
• North Colorado Health Alliance; Weld County Board of Commissioners; Weld
County Sheriff; 19th Judicial District Colorado Youth Continuum Pretrial Services;
Weld County District Attorney; Weld County District Attorney Juvenile Diversion
Program; United Way of Weld County.
• Any additional non -mandated members will be considered by the IOG. Any member
can bring a newly suggested member up for consideration at any time.
• IOG non -mandatory members can resign at any time by providing a written notice to the
Chair.
• A non -mandated partner agency or person may resign from the CMP with 30 days
written notice to the Chair and Co -Chair of the Interagency Oversight Group ("IOG")
Article VI. Membership Requirements
(Requirements apply to all IOG members)
a. The member should have the ability and authority to represent their agency or
organization that serves the needs of children and families living within Weld County;
b. Member agency has the authority to approve the contribution of time, resources, and/or
funding to solve problems; Agreement to serve as the single voting representative from
their agency, organization or association approved with voting privileges and designate a
proxy to fulfill all membership requirements in writing to the coordinator per fiscal year;
c. Attend and actively participate in regularly scheduled meetings 75% of the time;
MOU / 20 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
d. A commitment to problem solving and decision making through a consensus model;
e. The ability to represent the interest and needs of your agency, organization or association
and the populations you serve, while simultaneously viewing services to families and
children on a systems -level and understanding the mandates and needs of other partner
agencies or organizations;
f. Assume personal responsibility on oversight of the project by reading reports, making
recommendations, and managing conflict in a professional problem- solving manner;
g. Assume solution -focused responsibility for the oversight of the financial status of the
project;
h. Participate in both short and long-term planning and goal setting;
i. Provide input and recommendations;
j. Assume personal responsibility to help assure the project remains mission driven.
Article VII. Officers
a. Officers of the IOG shall consist of a Chair and Co -Chair, each of whom shall be a
representative from the mandated partner list. The IOG, by majority vote, may opt to
create additional Officer positions, which shall be filled by a representative from the
mandated partner list. An individual may not hold more than one office at one time.
b. Duties of the Officers will be as follows:
1. Election, Term of Office:
• Officers shall be elected by the membership of the IOG at one-year intervals
with consideration for overlap;
• The Officers may continue to extend their time term if approved by the IOG
until the next election;
• Officers will be selected by a majority vote of the IOG members;
• Should an Officer position become vacant, the IOG will elect a successor from
its membership at the next regular meeting. The successor shall serve for the
remainder of the term of office;
• An Officer can resign at any time by providing written notice to the Chair. If
the Chair resigns the notice will be sent to the Coordinator and Co -Chair. Upon
resignation, vacancies shall be filled in accordance with the Officer Election
procedures;
MOU / 21 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
• Any officer elected or appointed by the IOG may be removed by an IOG vote of
not less than fifty-one percent of the members present at a scheduled IOG
meeting;
c. Powers and Duties of the Chair/Co-Chair:
• Preside at each meeting of the IOG and IOG subcommittees or workgroups, facilitate
discussion and resolution, or designate meeting facilitation to the coordinator;
• Keep IOG members informed of matters pertinent to their responsibility;
• Approve agendas for all IOG, IOG workgroup, and all subcommittees;
• Sign letters and other official documents on behalf of the IOG;
• Support and provide oversight for the CMP Coordinator;
• Perform other duties as agreed upon by the IOG;
Article VIII. Coordinator Position
Coordinator Responsibilities:
• The work of the coordinator is directed by the executive committee which is
guided by the IOG;
• Send out meeting notices to all members prior to the meeting that includes date, time,
and agenda;
• Create agenda and send to Chair/Co-Chair for approval prior to sending out to IOG
members;
• Conduct research and prepare reports or other information in response to the interests
and established plan of the IOG;
• Maintain membership rosters of all IOG and IOG subcommittee members;
• Create and maintain new membership orientation packet;
• Maintain files of any documents deemed important in the IOG;
• Assist with the development, implementation and monitoring of procedures, policies,
budgets, and programs essential to the IOG
• Continuously build professional relationships and collaborations within Weld County;
• Maintain the MOU and By -Laws;
• Maintain consistent and accurate data collection of all Weld County CMP programs;
• Enter all CMP program data into all necessary programs and databases;
• Process all incoming data continuously to maintain Weld County's IOG performance and
process measures;
• Complete the CMP Annual Report that consists of the previous year's qualitative and
quantitative data to provide the State and the IOG;
• Facilitate meetings as designated by the IOG, create agendas, complete case plans, and
communicate with all parties and professionals needed as well as the youth and families;
MOU / 22 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
• Conduct continuous quality improvement for CMP programs, as recommended by the
CMP;
• Attend IOG, workgroups, and sub -Committee meetings;
• Update all IOG members on all current data, programs, and CMP information;
• Continuously stay apprised on all CMP legislation, statues, and program requirements;
• Update members on the functions and activities of the coordinator;
• Act as the designee for all Officers in their absence.
a. Additional Personnel:
The IOG may choose to employ personnel as necessary to carry out its functions as
required by the MOU or By -Laws.
Article IX. Subcommittees
a. Establishment:
Subcommittees may be established by the Chair to serve the special interests of the
Commission. Goals and objectives of subcommittees shall be established by the Chair in
consultation with the CMP and/or IOG.
b. Members:
Subcommittee membership may consist of mandated partners, non -mandated partners or
designated community partners. Each subcommittee shall be comprised of a Subcommittee
Chair who shall be appointed by the IOG Chair after a recommendation from members of the
IOG. A Co -Chair may be appointed by the members of each subcommittee.
c. Duration and Responsibilities of Subcommittee:
• Members serve voluntarily on subcommittees;
• A subcommittee member will either take minutes and prepare a written report, or
provide a verbal report to the IOG and CMP at the next regular meeting;
• Upon the completion of the assigned task the subcommittee shall be dissolved;
d. Subcommittee Chair's Powers and Duties:
It shall be the Subcommittee Chair and Co -Chair's responsibility to:
• Hold at least one meeting quarterly or submit an alternative plan to the IOG Chair;
• Set the agenda and preside at the meetings;
• Address the goals and objectives of the subcommittee;
• Review and approve subcommittee minutes prior to receipt by the IOG and CMP; and
• Report subcommittee activities, progress, outcomes, and issues to the IOG and CMP.
MOU / 23 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
Article X. Open Records
All accounts, records, and meetings of the CMP, IOG, and its subcommittees shall be open to
the public at all reasonable times. Exceptions are permitted where a specific determination is made
by the CMP or IOG that there is a legitimate public purpose achieved by withholding a document
concerning legal, personnel, or proprietary information, as set forth in the Colorado Open Meetings
Law and Colorado Open Records Act.
Article XI. Parliamentary Authority
The rules contained in the most current edition of Robert's Rules of Order Newly Revised
shall govern the CMP, IOG, and its subcommittees in all cases to which they are applicable and in
which they are not inconsistent with these Bylaws, any special rules of order the CMP may adopt, or
as otherwise provided by law.
Article XII. Amendment of Bylaws
These Bylaws may be amended by a majority vote of the CMP, provided that the
amendment was previously submitted in writing to CMP members. By-laws can and should be
updated but those changed cannot be implemented or go into effect until the following fiscal
year unless new signatures are obtained, and a revision sent into the State.
Article XIII. Collaborative Management Processes
a. Risk Sharing (legal and financial):
Legal and financial risk is fully assumed by the partner agency supplying the service. Those
partners who receive yearly funding from the CMP to provide services must show in their
request for funding that they have the legal and financial means prior to funds being disbursed.
At least twice per fiscal year the CMP will receive a full expenditure report compiled by the
Coordinator and fiscal agent. The report will include current reserves, spending trends and
revenue.
b. Resource Pooling:
Mandated and non -mandated partners of the CMP agree to, at a minimum, provide their time at
IOG meetings to discuss policy, procedure, best practice, protocol, and community needs in
Weld County. Additional in -kind sources, such as administrative costs and staff time at
collaborative meetings, will be documented in the yearly MOU. Funding for special events and
requests may be solicited from the CMP or individual members. These situations will be
documented in the end of the year report to the Colorado Department of Human Services and
full expenditure reports to the Commission.
d. Performance Expectations
MOU / 24 of 43
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2022-2023
The CMP is formed to address the need for a collaborative approach within Weld County. Its
mission is defined as establishing collaborative leadership to promote accountable, efficient, cost
effective, and coordinated systems to increase the health and well-being of children, youth, and
families in Weld County. The CMP strives to support programming that focuses on the whole
person, recognizes success and not compliance, and provides integrated, family centered services
for all age groups. Mandated and non -mandated partners of the CMP, as well as agency staff on
subcommittees, agree to uphold the mission of the CMP and perform functions, tasks and
responsibilities associated with the collaboration in accordance with the mission.
e. Outcome Monitoring:
Outcome monitoring for all programming that is a part of the MOU by the CMP will be reported
to the Coordinator quarterly for inclusion in the year-end report. Data will be gathered from
existing collections sources that are dependent upon the agency, such as TRAILS for human
services. Data will be shared with any partner or community member requesting to view
information, once all identifying information has been removed that would compromise
confidentiality or a legally recognized privilege.
f. Staff Training:
The CMP will sponsor free training within the county to ensure partners, staff and community
members are current on addressing needs specific to Weld County. The coordinator will work to
identify ongoing training needs and coordinate trainings to address such. Education sessions
within the set agenda of CMP or subcommittee meetings are encouraged to ensure ongoing
development.
Article XIV. Reinvestment of Incentive Funds
a. Incentive Fund Reinvestment:
Incentive funds received by the CMP and allocated pursuant to CRS §24-1.9-104 will be
reinvested by the CMP to provide appropriate services to children and families who would
benefit from multi -agency services and to meet the performance measures approved by the
partners. For the 2022-2023 fiscal year, the IOG did approve to fund a CMP coordinator
position out of the incentive funds monies, if available. This would include salary, benefits,
equipment, and trainings costs. Requests for funding for programs approved through the
current MOU can be requested throughout that current fiscal year. Requests for funding for
new programs will be accepted once per year in March from agencies and/or members of the
CMP to further their collaborative efforts. These requests will be reviewed and approved or
denied by May of that year for funding to start in the following Fiscal year. Requests for
funding can be used to finance positions, training expenses and/or services that benefit
children, youth and families in a way that if the position/service did not exist, the results would
be a bifurcated system and a burden would be placed on multiple systems. Requests for funding
may not be considered if incentive funds are not available to support programming. Requests
for funding must follow an established format and include thorough explanation of:
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• The target population and unmet needs within the community;
• Demonstration of evidence -based practices;
• How the position/service/training will reduce duplication and eliminate fragmentation of
services provided to children and families who would benefit from integrated multi -
agency services, increase the quality, appropriateness, and effectiveness of services
delivered to children and families who would benefit from integrated multi -agency
services to achieve better outcomes for these children and families, and encourage cost -
sharing among service providers;
• Identified barriers to implementation and plans for sustainability without incentive funds;
• Identified goals, objectives and measurements that will show when a goal/objective has
been met;
• Budgetary expenses, fiscal agent and in-kind/matching.
Requests for funding will be heard by the CMP at the meeting following the requests for
funds. Funding requests that meet criteria may be denied, approved in full, or partially funded
by a majority vote of the CMP after quorum has been met. Requests for funding may not be
considered if incentive funds are not available to support programming.
Article XV. Integrated Service and Support Teams (ISST)
An ISST includes two or more system representatives that are present to assist a
child/youth/family with developing an integrated, mutually agreed upon service plan directed by
family need. The ISST identifies goals and facilitates collaboration to fund services in the community
and defines response. It follows a family -driven model for service planning, with the
child/youth/family member present at and participating in the development of the plan. For any family
meeting held within the CMP, a multi -systemic approach involving active participation in the meeting
by two or more systems must occur. Documentation of system presence is captured on signature
sheets, where participants also note their agreement or disagreement with the arrived upon plan (next
steps). When possible, multiple systems are involved in the delivery of any identified services and
dependent upon which system has access to best provide. The CMP uses the ISST approach
whenever possible to reduce fragmentation and duplication of service provision, improve satisfaction
by less time spent in meetings to discuss service need, and decrease the number of times a family must
tell their story to receive appropriate services. A lead agency is identified for each meeting and
second agency is present during these meetings, which could be any of the partners to the CMP.
The CMP embraces the Two Generation (2Gen) Approach by assisting families in their desire
to end generational poverty. This is approached by focusing jointly on the development of both the
children and the adults who care for them. The approach is held as standard in all prevention
programming and ISST's within the county. Many programs address needs by delegating parent -
oriented and child -oriented programs into separate service areas. The CMP strives to engage families
in programming and decision making that combines services and addresses both groups' needs
simultaneously. The whole family approach identifies resources specific to each family member's
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need and seeks to meet those needs to ensure the success of the entire family. CMP partners from the
WCDHS, North Range Behavioral Health, Weld County School Districts RE -6 and RE -8, 19th
Judicial District Probation, 19th Judicial District Courts, and many non -government organizations are
present at planning and implementation stages to hear directly from the family regarding their needs.
The mutually agreed upon plan at the end of the meeting, includes next steps and resources for all
members of the family who identify a need, not just the child. The CMP identifies this approach as
best for children, youth and the families who care for them.
a. Team Decision Making Meetings (TDM):
Weld County Human Services is the lead agency for hosting a TDM. Its purpose is to engage
the family, child(ren) (if appropriate), family's supports, and professionals in a structured
meeting led by a trained facilitator where immediate "live" decisions are made about safety
and placement. Safety and support plans can be developed, including immediate case
planning such as visitation or urine screens. A TDM is held prior to any considered removal
or placement change or within one business day of an emergency removal.
b. Family Engagement Meetings (FEM):
Weld County Human Services is the lead agency for hosting an FEM. Its purpose is to
engage the family, child(ren), (if appropriate), family's supports, and professionals in a
structured meeting led by a trained facilitator where decisions are made about safety planning,
service coordination, case monitoring, permanency planning, and case closure. A FEM must
be held every three months for cases with children in out -of -home care and every six months
for children at home or in the temporary legal custody of kin.
c. Additional ISST Development:
Ongoing development of additional ISSTs may be necessary to fill an unmet family planning
need within a system. New family planning meetings within the county that fit the definition
of an ISST may be denied or approved by a majority vote of the CMP once quorum has been
met.
Article XVI. Authorization to Contribute Resources and Funding
Each CMP partner represents that she/he has the authority to approve the contribution of time,
resources, and funding to solve problems identified in order to create a seamless, collaborative system
of delivering multi -agency services to children and families. The resources and funding to be
contributed are identified in the yearly MOU and include in -kind and cash pooling.
Article XVII. Funding Sources
Funding identified in the yearly MOU can be a carry-over from incentive funding, additional
funding provided to the Commission or any funds directed towards the Commission. The CMP
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partners agree to financial risk sharing, with commitments to support programs with earned incentive
funds and carryover when monies are available. For this reason, the CMP projects a conservative
yearly budget based on available resources.
a. Distribution of 1451 Incentive Funds Upon IOG Dissolution Due to Mandatory Member
Resignation:
In the event the CMP is dissolved due to the departure of a mandatory partner, as defined by
statute, an emergency meeting of the remaining IOG members will be called within seven
(7) days to vote upon distribution of remaining funds. Distribution of remaining funds will
be decided upon by a majority vote of 51% of the remaining IOG members.
Article XVIII. Alternate Designation
A voting member may designate a consistent alternate to represent his or her interests on
matters that come before the CMP. Alternates may participate in meeting deliberations but may
not vote unless they carry a proxy vote for a member that is unable to attend.
Article XIX. Conflict of Interest
Any CMP member who is present at a meeting at which any matter is discussed, in which
he or she has a private pecuniary or property interest, shall declare that he or she has a potential
conflict of interest. He or she shall refrain from attempting to influence the decisions of the other
members of the governing body in voting on the matter and shall not vote in respect to such
matter.
Article XX. Dispute Resolution
Any concern or dispute between or among CMP members related to the Collaborative
Management Program may be submitted in writing to the coordinator for review by the CMP. A
clear description of the issue or concern and of the primary partners or individuals involved shall
be included. The CMP will attempt to resolve the concern or dispute through a facilitated
discussion with the primary parties involved, seeking solution through consensus agreement. If
no resolution is reached, a vote will be taken by the CMP with majority vote by a quorum of the
CMP deciding the outcome.
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Appendix B
ISST- FAMILY TEAM MEETING PROTOCOL
Family Team Meetings
Family Team Meeting ISSTS are a planning and decision -making process that includes parents,
caregivers, children/youth, caseworkers and other service/community providers. Two or more
IOG partners working with the same child/youth/family and making an effort to reduce
bifurcated services and utilize programs developed to assist families in better delivery of services
through a multi -system approach. The overall goal of the Family Team Meeting is joining with
the family/kin and community agencies to establish common goals of safety, well-being, and
permanency through the involvement of the case and inclusive of other systems. This is an
overarching theme of practice throughout service assessment, planning and delivery is to :
Reduce or prevent involvement within the criminal justice system.
Reduce disciplinary actions at school.
Increase mental health assessments.
This ISST(s) model takes a two -generation (2Gen) approach in an effort to holistically serve
Colorado's families by focusing on family strengths, nurturing self-sufficiency, fostering
resiliency, and focusing on strategies that connect all members of the family to supportive
services including job readiness, food assistance, energy assistance, self-sufficiency work, and
any other identified goals of the family that are contributing drivers to the increased risk of
further multi -systems penetration by the identified child/youth and their families.
Ongoing barriers to collaborative process and service delivery to families will be discussed on a
consistent basis at all IOG meetings to address and solve.
Meetings will be scheduled at the request of a CMP Agency and can be scheduled at any time
when circumstances of the case change, or the family and team are stuck on a concern and can
use the team to develop and brainstorm options and solutions. The voice of the youth or child is
represented at the table. Have all agencies within Weld County that is working with the family
participate in the meeting.
Children and youth ages 0-17 that are involved with the Weld County Department of Human
Services Child Welfare or Weld County Department of Human Services Prevention Program,
19th Judicial Probation Department, Division of Youth Services, and or Weld County
Department of Public Health and Environment are eligible for Family Team Meeting ISST. The
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Weld County Department of Human Services must be a partner at these meetings and have an
open assessment or case.
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Appendix C
ISST- TEAM DECISION MAKING PROTOCOL
A Team Decision Making Meeting ISST (TDM) is a process used by DHS to make decisions
regarding children's safety by engaging the family, child/youth (if appropriate), family's
supports and professionals in a structured meeting led by a trained Practitioner where immediate
"live" decisions are made. An ISST TDM must be held when considering a removal, during or
immediately after an emergency removal or prior to a placement change and must include two or
more IOG signing participants to be counted as an ISST TDM. When a child's safety is in
question and the child may need to be removed from their home and when DHS is working in
collaboration with an CMP Partner Agency. In the event that the child is placed out of the home
on an emergency basis, the TDM will be scheduled prior to the Court hearing. This meeting
usually takes approximately 1 %2 hours depending on what needs to be decided.
The overall goal of the TDM process is to reach a decision through consensus addressing safety
and risk with a plan that protects children and improves the agency's decision -making process
and engagement with families. The CMP partner agencies will work together to utilize resources
in an effort to keep the child/ren or youth at home or with a kin placement. The ISST TDM will
also focus on how placement or remaining home will impact potential further involvement or
involvement in the criminal justice system, reduce disciplinary actions at school, and will
determine if a behavioral health screen has been completed and if not, to determine if one is
needed. Ongoing barriers to collaborative process and service delivery to families will be
discussed on a consistent basis at all IOG meetings to address and solve.
Children and youth ages 0-17 that are involved with the Weld County Department of Human
Services Child Welfare or Weld County Department of Human Services Prevention Program,
19th Judicial Probation Department, Division of Youth Services, and or Weld County
Department of Public Health and Environment may request for Team Decision Making Meeting.
The Weld County Department of Human Services must be a partner at these meetings and have
an open assessment or case.
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Appendix D
Multi -Tiered System of Supports ISST
A Multi -Tiered System of Supports (MTSS) is a systemic, continuous -improvement framework
in which data -based problem solving and decision -making is practiced across all levels of the
educational system for supporting students. The framework of MTSS is a "way of doing
business," which utilizes high quality evidence -based instruction, intervention, and assessment
practices to ensure that every student receives the appropriate level of support to be successful. A
Multi -Tiered System of Supports helps schools and districts to organize resources through
alignment of academic standards and behavioral expectations, implemented with fidelity and
sustained over time, in order to enable every child to successfully reach his/her fullest potential.
The Five Essential Components are: • Team -Driven Shared Leadership • Data -Based Problem
Solving and Decision -Making • Family, School, and Community Partnering • Layered
Continuum of Supports • Evidence -Based Practices The CO MTSS framework in Colorado is
comprised of these Essential Components, which form a foundation for creating a sustainable
system of supports. When schools and districts fully -embrace and embed these components into
their organizational structure, systems alignment and substantive improvement can occur. An
enabling context is established so that systems -level and stakeholder -level innovations can be
initiated, implemented with fidelity, and maintained successfully over time. The goal and
primary purpose of CO MTSS implementation is to improve outcomes for students, using: • data
for decision making, • evidence -based practices for student outcomes, and • systems which adults
need in order to support implementation efforts.
By systemically evaluating and analyzing student progress through ongoing universal screening
and progress monitoring, school systems are able to use their available resources more efficiently
and to improve student performance. Information yielded by these data sets allows educators to
problem -solve less severe educational challenges in the general education environment and
preserve additional resources for students who require more targeted and intensive instruction
and intervention in order to achieve educational benchmarks. Effective leadership facilitates the
building of systems and atmosphere to support and encourage educational stakeholders to
problem solve at all levels and more efficiently meet student needs.
Children and Youth ages 5-17 in Weld County School Districts and North Range Behavioral
Health will have MTSS ISST meetings to assist in reducing disciplinary actions and increase
behavioral health screens. Children and Youth and their families that attend MTSS ISST
meetings will be referred for a behavioral health screen and be provided resource information to
another program within Weld County.
Only MTSS meetings with two or more IOG signing participants will be counted as an ISST
MTSS. Ongoing barriers to collaborative process and service delivery to families will be
discussed on a consistent basis at all IOG meetings to address and solve.
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Appendix E
WCDHS Family Resource Team Community Case Management Prevention Program
(Operated through WCDHS),
These programs are operated by the Weld County Department of Human Services (WCDHS)
and Weld County Public Health and Environment to work with families who have children
between the ages of birth through eighteen (18) and have an overarching goal of keeping families
safe, intact, and self-reliant. This program was developed between WCDHS, Local School
Districts, WCPHE, and NRBH to assist with families on identifying challenges and developing
goals. Together they designed interventions which build on family strengths, reduce the
likelihood of out -of -home placement and reduce incidence of child abuse and neglect. Currently
staff are employed by WCDHS and WCPHE but outreach to the different Agencies in order to
serve a larger population. IOG signing participants and other agencies within Weld County can
make a referral and request the services of the Case Management Prevention Program. Services
include crisis intervention, life skills coaching, and connect families to community resources. In
addition to previous involvement, for the 2021-22 CMP MOU, the Family Recourse Team will
attend various ISST meetings and offer this program. Services are individualized and can be
provided in the family's home, community or in the office. The community case managers work
closely with the Weld County Public Health Department, North Range Behavioral Health,
Catholic Charities, local School District, Housing Authority, United Way, the local Domestic
Violence Shelter, and North Colorado Health Alliance.
Community Case Management follows the Two Generation(2Gen) approach while working with
families and their youth, ages birth through eighteen (18), who are experiencing family conflict.
Case Managers work closely with families to build an alliance in order to develop goals and
tasks that will help change unwanted behaviors by addressing unresolved trauma issues. Family
Service Planning is individualized to the needs of each youth and his/her parents and each case is
staffed to provide a continuum of services and expertise. WCDHS Family Resource Team
Community Case Management Prevention Program is open and willing to ideas and suggestions
from the CMP on ways to enhance the program or work with other similar programs in Weld
County due to overlap of services or to serve more children/youth in the community.
Program funding is provided through WCDHS.
This prevention program is linked to the following performance measure:CMP youth who do not
enter into diversion, probation or parole; decrease disciplinary problems at school, Increase
behavioral health.
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Appendix F
WCDHS Teamwork Innovation, Growth, Hope, and Training (TIGHT) Youth Corp
Program (operated through WCDHS),
In 2004, the Weld County Department of Human Services (WCDHS) launched the TIGHT
program. Youth between the ages of 14 — 17 are referred to TIGHT from Child Welfare.
TIGHT specifically serves at-risk/opportunity youth and is a last alternative to out -of -home
placement or the Department of Youth Corrections. TIGHT works closely with Child Welfare,
the 19th Judicial District, North Range Behavioral Health, and Colorado Youth Detention
Continuum, formally known as Senate Bill 94, to ensure that corps members are engaged in a
positive and structured environment where they can work on educational achievements, and
prepare for the workforce and healthy engagement in their communities.
The TIGHT Youth Corps Program utilizes the Two Generation(2Gen) approach by engaging
parents/guardians and families in partnership with the TIGHT member and his/her associated
professional team. Opportunities to work with the family in a 2Gen approach takes place at least
monthly during routine member staffing. Staffing provides opportunities to evaluate current
activities, progress, and address challenges, as well as to develop a plan to continue moving
forward. Program funding is provided through WCDHS.
TIGHT members often have not been successful in traditional educational settings either due to
their own behaviors or due to constant changes throughout their educational years. TIGHT
provides educational activities designed to meet individual needs. This is achieved by having
computers specifically dedicated to TIGHT with TIGHT Crew Leaders providing support as
needed. In addition, TIGHT members may receive additional one-on-one or small group
tutoring provided by Instructors from the Learning Lab. Educational goals are developed with
the TIGHT member and their professional team to ensure alignment and all circumstances are
known. TIGHT members are not all on the same educational path, some may plan to return to
school the next semester or following an extended suspension while others may be in pursuit of
obtaining a High School Equivalency (HSE) Diploma, commonly referred to as a GED. TIGHT
members enrolled in the year-round program are engaged in educational activities roughly half
of their day. TIGHT members enrolled for the Summer program spend eight to ten hours a week
in educational activities to support their return to school in the fall.
TIGHT will provide data to the IOG on a regular basis. A representation from the program will
present at IOG meetings success stories from the program and any barriers they have for success.
The representation will share with the IOG what their program needs in order to enhance
services to best assist the families that they work with. TIGHT is open and willing to ideas and
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suggestions from the CMP on ways to enhance the program or work with other similar programs
in Weld County due to overlap of services or to serve more children/youth in the community.
The CMP would benefit from data of this program to determine overlap in services, success of
the program, and how to utilize the program to a larger population.
This prevention program is linked to the following performance measure:
CMP youth who do not enter into diversion, probation or parole
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Appendix G
School Based Behavioral Health (operated through North Range Behavioral Health),
The School Based Services Team provides comprehensive mental health and substance use
treatment for students struggling with life's challenges ages 5-18. Therapists are housed within
the schools to provide crisis services and ongoing therapeutic services. Team provides
convenient access to effective therapy services to students during their school day. Enhancing
client care for students are adjunctive services that include workforce development, consultation,
psychoeducation for parents, and engagement services.
The School Based Services Team utilizes the 2Gen approach by bringing the youth and their
family together. This often includes a multi -generational restorative process that affects not only
the youth and their parents but the entire family system as a whole.
For the schools with onsite behavioral health staff, School Staff, DHS caseworkers, Probation
officers, and Pre -Trial Services staff are able to refer children and youth to this program.
Through the MTSS ISST and working directly with the youth and their families, the School
Based Behavioral Health staff are able to ensure that families are able to reduce bifurcated
services and assist the school staff with working directly with the youth and their families.
The School Based Behavioral Health staff are able to refer the family to other agencies in Weld
County that can assist the family with their needs. This could include but is not limited to
referrals to the Department of Human Services, The United Way, A Woman's Place, local law
enforcement, Catholic Charities, local medical clinics, and youth assessment programs.
Programs included in the continuum of care because of a determination by the Interagency
Group of Weld County that the programs are a multi -system approach that prevents bifurcation
of services for families. The Weld County IOG is responsible for broad oversight of these
programs and provides assessment of data and outcomes. Failing to have these programs would
create a burden on families and a burden on the system allowing for deeper involvement in the
child serving systems or that could result in duplication and fragmentation of services.
School Based Behavioral Health will provide data to the IOG on a regular basis. A
representation from the program will present at IOG meetings success stories from the program
and any barriers they have for success. The representation will share with the IOG what their
program needs in order to enhance services to best assist the families that they work with.
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The CMP would benefit from data of this program to determine overlap in services, success of
the program, and how to utilize the program to a larger population. The School Based Behavioral
Health program is open and willing to ideas and suggestions from the CMP on ways to enhance
the program or work with other similar programs in Weld County due to overlap of services or to
serve more children/youth in the community.
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High Fidelity Wraparound Services- WCDHS
SFY 2022-2023
High Fidelity Wraparound Services engage and convene representatives from various
behavioral/mental health systems and natural supports to create an integrated and individualized
High -Fidelity Wraparound (HFW) plan for program participants ages 5-18. HFW is an
evidenced -based care coordination process which has been demonstrated as an effective way to
support individuals with acute behavioral/mental health needs to increase safety, promote family
stability, and decrease the need for out -of -home placement. Wraparound Facilitators coordinate
services to maintain the least restrictive environment and to help participants live successfully in
the community with their families.
A representation from the program will present at IOG meetings success stories from the
program and any barriers they have for success. The representation will share with the IOG what
their program needs in order to enhance services to best assist the families that they work with.
The CMP would benefit from data of this program to determine overlap in services, success of
the program, and how to utilize the program to a larger population. The School Based Behavioral
Health program is open and willing to ideas and suggestions from the CMP on ways to enhance
the program or work with other similar programs in Weld County due to overlap of services or to
serve more children/youth in the community.
High Fidelity Wraparound Services staff are able to refer the family to other agencies in Weld
County that can assist the family with their needs. This could include but is not limited to
referrals to the North Range Behavioral Health, The United Way, A Woman's Place, local law
enforcement, Catholic Charities, local medical clinics, and youth assessment programs.
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Appendix I
The CMP provides a multisystem approach prevention program through Weld County
Restorative Justice Program (tbd), serving ages 10-17. It prevents multisystem
involvement by including two (2) or more system representatives in the development of
prevention programing. These systems include: 19th Judicial District Attorney's office,
Weld County DHS, 16 municipal police agencies, School districts, and the Weld County
Sheriffs Office. Attached hereto as a labeled appendix I. Prevention programs are
mandated to meet one of the following: 1) multi -systemic approach; 2)multiple disciplines
involved in the development or enhancement of the program; 3)multiple agencies
involved in the delivery of the services; 4)program developed to reduce bifurcated
services; or, 5)joint approach benefiting children, youth and or families. This prevention
program is linked to the following performance measure: CMP youth who do not enter
into diversion, probation or parole
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Appendix J
Collaborative Management Performance Measures
1. Prevent involvement or further involvement in the juvenile justice system
• 60% of CMP youth who do not enter into probation
o Any child/youth that is currently involved with or under the
supervision of diversion, probation, or parole when CMP
services began
o Any child/youth that is currently under supervision of the
municipal court
o Any client in a juvenile justice related prevention program
o Any child/youth that is currently involved with truancy
court
Interagency Oversight Group of Weld County - 60% of the youth 10-17
years old being served through CMP will not pick up new charges that
results in a sentence to probation July 2022 -June 2023.
2. Decrease disciplinary problems at school
• 60% of CMP children/youth with fewer disciplinary actions
(referrals, suspensions, or expulsions) while involved with CMP
services
o Any child/youth currently enrolled in an educational
program
o Any child/youth that becomes enrolled in an educational
program
o Any child/youth in an education related prevention
program
Interagency Oversight Group of Weld County - 60% of CMP children/youth
ages 5-12 that receive a disciplinary action between July 2022 and May 2023
will not receive in school or out of school suspension within the 22-23 school
year following a CMP ISST meeting or participation in a prevention program.
3. Increase behavioral health
• 60% of CMP Medicaid eligible children/youth over the age of 10
will received a behavioral health screen
o Any child/youth that is involved with CMP prevention
program with Medicaid
o Any child/youth that is involved in a CMP service with
Medicaid
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Interagency Oversight Group of Weld County - 60% of CMP
children/youth ages 5-17 will have completed or will complete a
behavioral health screen between the months July 2022 and June 2023.
Behavioral Health screen will include an assessment or behavioral health
treatment anytime within the time from of July 2022 and June 2023.
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Appendix K
Interagency Oversight Group of Weld
County
AUTHORIZATION TO SHARE INFORMATION
Name of Individual Receiving Services (Please Print) Individual's Date of Birth
The Agencies listed below are requesting this authorization to share information about the
above -named individual. This data is for information gathering only in order to evaluate
the programs utilized by the Interagency Oversight Group of Weld Count to determine
overlap in services, success of the programs, and how to utilize the program to a larger
population. The information will be placed into a database that collects data from other
Interagency groups across the State of Colorado.
• WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES (WCDHS)
• COLORADO DEPARTMENT OF HUMAN SERVICES
• NORTH RANGE BEHAVIORAL HEALTH
•
I understand that the types of information identified in this authorization may be shared, in
addition to all exceptions required or allowed by law. This authorization covers all admissions
and/or contacts with the above -listed Agencies and individuals and allows a free exchange of this
information between and among the Agencies and individuals I have agreed to release and
receive information. I understand that the Agencies and/or individuals may need to share
information among themselves more than one time and/or with other persons working for the
Agencies or service providers.
The following information will be shared with the Weld County
Department of Human Services and the Colorado Department of
Human Services:
• Demographic information that identifies me and my children (name, date of birth,
gender, race/ethnicity, and zip code)
• Program start and end dates
• Data that relates to the performance measures linked to the IOG's programs that
are being measured. For 2022-2023 this includes school disciplinary actions,
new criminal charges or adjudication, and/or dates of behavioral health screens
or treatment.
The purpose of any disclosure within the Agencies and/or with the individuals will be that the
Agencies and/or individuals above will release and receive confidential information only to
assess the programs utilized by the Interagency Oversight Group of Weld Count to determine
overlap in services, success of the programs, and how to utilize the program to a larger
population
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This authorization remains valid unless one of the below applies, whichever is sooner:
• the authorization expires two years from the date I sign the form; or
• when the sharing of information is no longer needed to manage or provide services to
me, my child, or ward; or,
• when I revoke this authorization.
I understand that the information covered by this authorization may be disclosed for data sharing
and data collection purposes within the Agencies.
NOTICE TO RECIPIENT: This information has been disclosed to you from records protected
by federal confidentiality rules (42 CFR Part 2). The federal rules prohibit you from making any
further disclosure of this information unless further disclosure is expressly permitted by the
written consent of the person to whom it pertains or as otherwise permitted by 42 CFR Part 2. A
general authorization for release is NOT sufficient for this purpose. The federal rules restrict any
use of the information to criminally investigate or prosecute an alcohol or drug abuse patient.
I understand that this is a HIPAA-compliant Authorization and as such, the Agencies and/or
individuals may not condition treatment, payment, enrollment or eligibility for benefits on my
signing this Authorization. I understand that I can still apply forand receive services on my own,
my child's, or my ward's behalf without signing this form.
I understand that I may revoke this authorization at any time, except to the extent that action has
already been taken in relianceupon this authorization. In order to revoke this authorization with
respect to information other than drug and alcohol treatmentprogram records which may be
revoked verbally, I understand that I must provide written notice to the Agencies.
I understand I will be given a copy of this form. A person may use a copy or facsimile (FAX) of
this form in place of the originalsigned authorization form. By signing this Authorization form, I
agree that I have read and understand the information on this form. I understand that there is the
potential for re -disclosure by the recipient and that it may no longer be protected by the HIPAA
Privacy Regulation.
Signature Date
If not the client, please print and state your legal authority to sign for client
MOU / 43 of 43
Contract Form
New Contract Request
Entity Information
Entity Name* Entity ID*
INTERAGENCY OVERSIGHT GROUP `-00043961
(IOC)
Contract Name*
COLLABORATIVE MANAGEMENT PROGRAM (CMP)
MEMORANDUM OF UNDERSTANDING (MOU) SFY 2022-23
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
5994
Contract Lead*
APEGG
Contract Lead Email
apeggcweldgov.com;cobbx
xlkcs'weldgov.com
Parent Contract ID
Requires Board Appr
YES
Department Project #
Contract Description*
THE CMP CONSISTES OF 11 MANDATED PARTNER & 6 NON -MANDATED PARTNERS WHO HAVE BEEN ASKED TO ENTER INTO
THE MOU PURSUANT TO C.R.S. SECTION 24-1.9-102. TERM 7:1 i22-6/30; 23. WDDHS IN -KIND CONTRIBUTION TOTALS
$50,000.00
Contract Description 2
PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB: 6 16j22.
Contract Type*
CONTRACT
Amount *
0.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServicesizveldgov.co
m
Department Head Email
CM-HumanServvices-
DeptHeadveldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY?WELDG
OV.COM
Requested BOCC Agenda
Date*
06:22;'2022
Due Date
06:18 2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Review Date*
05.01;2023
Committed Delivery Date
Renewal Date
Expiration Date*
05,`30,2023
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
06x1.3'2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06.'22x2022
Originator
APEGG
Finance Approver
CHERYL PA I ELL'
Legal Counsel
CAITLIN PERRY
Finance Approved Date Legal Counsel Approved Date
06(14:2022 06'15.2022
Tyler Ref a9`
AG 062222
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