HomeMy WebLinkAbout20221518.tiffRESOLUTION
RE: APPROVE STATEMENT OF WORK FOR WASTE TIRE INSPECTION PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of. Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, :is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Work for the Waste Tire
Inspection Program from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public_ Health and
Environment, to the Colorado Department of Public Health and Environment, commencing July 1,
2022, and ending June 30, 2023, with further terms and conditions being as stated in said
statement of work, and
WHEREAS, after review, the Board deems it advisable to approve said statement of work,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Statement of Work for the Waste Tire Inspection Program from
the County of Weld, State of Colorado, by and through theBoard of .County Commissioners of
Weld County, on behalf of the Department of Public Health and Environment, to the Colorado
Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said statement of work.
;r
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following. vote on the 6th day of June, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WELCOUNTY, COLORADO
ATTEST: day.%)
ScK. James, Chair
Weld County Clerk to the Board
BY:
AP
County A torney
Date of signature: G/16�2�
Mi - e- an, Pro-Te
747
cc: N,..(TG)
�n x/22
2022-1518
HL0054
Coaft4Ac-FID14-5h9�
Memorandum
TO: Scott James, Chair
Board of County Commissioners
FROM: Mark Lawley, Executive Director
Department of Public Health & Environment
DATE: May 24, 2022
SUBJECT: Statement of Work for the FY22-23 Waste
Tire Inspection Program with CDPHE
For the Board's approval is a statement of work between Colorado Department of Public
Health and Environment (CDPHE) and the Weld County Department of Public Health and
Environment (WCDPHE) for the waste tire inspection program.
Waste tires are known to be a fire risk and can harbor vectors of mosquito -borne diseases
such as West Nile virus. The Health Department has assisted the CDPHE for the past 3.5
years with their efforts to assure the waste tire industry complies with the Solid Waste Act
and Regulations within Weld County. If the Board approves this statement of work, a
purchase order will be issued to WCDPHE and we will be eligible for reimbursement of staffs'
wages, fringe benefits, travel costs, materials and supplies, other direct costs, and indirect
costs, for the provision of waste tire generator/hauler inspections, complaint response,
education/outreach, and registration of new generators/haulers on CDPHE's behalf. While
the Health Department would assist with any enforcement issues that arise, CDPHE would
have primary responsibility for any enforcement actions.
Currently the waste tire program work is assigned to an existing Environmental Health
Specialist and is projected to take less than a day a week_ No new FTE will be required to
perform these tasks. All training is provided by CDPHE, and recordkeeping is electronic,
with templates provided by CDPHE. The period of performance for the statement of work is
July 1, 2022, to June 30, 2023, and provides a budget of $7,515.27.
Assistant Weld County Attorney, Karin McDougal, has reviewed this statement of work
and determined that its terms are acceptable.
The Board approved placement of this statement of work on the Board's agenda via pass -
around dated May 19, 2022.
I recommend approval of this statement of work for the FY22-23 Waste Tire Inspection
Program with CDPHE.
2022-1518
op/oco ��oUs4
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
TITLE: Statement of Work for the FY22-23 Waste Tire Inspection Program with CDPHE
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: May 19, 2022
PERSON REQUESTING: Mark Lawley, Executive Director
Brief description of the problem/issue:
For the Board's review and approval is a statement of work between Colorado Department of Public
Health and Environment (CDPHE) and the Weld County Department of Public Health and Environment
(WCDPHE) for the waste tire inspection program.
Waste tires are known to be a fire risk and can harbor vectors of mosquito -borne diseases such as West
Nile virus. The Health Department has assisted the CDPHE for the past 3.5 years with their efforts to
assure the waste tire industry complies with the Solid Waste Act and Regulations within Weld County. If
the Board approves this statement of work, a purchase order will be .issued to WCDPHE and we will be
eligible for reimbursement of staffs' wages, fringe benefits, travel costs, materials and supplies, other
direct costs, and indirect costs, for the provision of waste tire generator/hauler inspections, complaint
response, education/outreach, and registration of new generators/haulers on CDPHE's behalf. While the
Health Department would assist with any enforcement issues that arise, CDPHE would have primary
responsibility for any enforcement actions.
Currently the waste tire program work is assigned to an existing Environmental Health Specialist and is
projected to take less than a day a week. No new FTE will be required to perform these tasks. All training
is provided by CDPHE, and recordkeeping is electronic, with templates provided by CDPHE. The period
of performance for the statement of work is July 1, 2022, to June 30, 2023, and provides a budget of
$7,515.27.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Continuation of the program would decrease environmental and health risks for the citizens of Weld
County. The projected workload would generate a reimbursement of up to $7,515.27 annually while
providing WCDPHE first-hand knowledge of the waste tire problems in our county.
The Board could decide to forego participation in this program as assisting with it is not mandated.
Recommendation: I recommend approval of this statement of work for the waste tire inspection program
with CDPHE.
Approve Schedule
R.eco ndation Work Session Other/Comments:
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
Weld County
Department of Public Health and Environment
STATEMENT OF WORK
I. Project Description:
This project serves to assist the Colorado Department of Public Health and Environment (CDPHE) and the
citizens of Colorado with improving the Colorado waste tire industry's compliance with the Solid Waste Act
and Regulations. Waste tires are a fire risk and can harbor mosquito -borne diseases if not managed
properly. Increasing waste tire compliance in Colorado decreases environmental and health risks
associated with improperly managed waste tires for Colorado residents.
II. Definitions:
1. CDPHE
2. HMWMD
3. PM
4. Potential Illegal
Waste Tire Site
5. Solid Waste Act
and Regulations
6. Technical
Assistance
7. Waste Tire
Generator
8. Waste Tire Hauler
9. WT -1
10. WT -2
Colorado Department of Public Health and Environment
Hazardous Materials and Waste Management Division of CDPHE
Project Manager
A waste tire site that has not been determined as in compliance
with the Solid Waste Act and Regulations.
Solid Wastes Disposal Sites and Facilities Act, C.R.S. § 30-20-100.5
et. seq., Strategies for Waste Tires, C.R.S. 30-20-1401 et. seq., and
the Regulations Pertaining to Solid Waste Sites and Facilities, 6 CCR
1007-2.
Outreach and education for registered and unregistered waste
tire generators, waste tire haulers, waste tire grant recipients,
potential illegal waste tires sites, governmental employees and the
general public on proper waste tire management and the Solid
Waste Act and Regulations.
Any person who generates waste tires (C.R.S. § 30-20-140.2). The
term includes new tire retailers, used tire retailers, automobile
dealers, automobile dismantlers, public and private vehicle
maintenance shops, garages, service stations, car care centers,
automotive fleet centers, local government fleet operators, and
rental fleet operators.
Any person who transports ten (10) or more waste tires in any one
load.
Waste Tire Certificate of Registration. A form used to register waste
tire generators and waste tire haulers in the HMWMD Waste Tire
Registration Database.
The Uniform Waste Tire Manifest. A required form used when
transporting waste tires within Colorado. Tire haulers and tire
collection facilities are responsible for completing Form WT -2s and
maintaining them for a period of three (3) years.
1555 N. 17th Avenue
Greeley, CO 80631
Phone: (970) 304-6410
weldhealth.org
Public Health
Prevent. Promote. Protect.
III. Work Plan:
Weld County
Department of Public Health and Environment
Goal #1: To decrease the number of potential illegal waste tire sites to provide a safe and healthy
environment for Colorado citizens.
Objective #1: No later than the expiration date of the contract, the Contractor shall increase waste tire
compliance with the Solid Waste Act and Regulations in the Contractor's jurisdiction.
Primary Activity #1
1. The Contractor shall conduct inspections and provide technical
assistance within the Contractor's jurisdiction.
Sub -Activities #1
1. The Contractor shall attend CDPHE Solid Waste Act and Regulations
trainings.
2. The Contractor shall inspect registered waste tire generators.
3. The Contractor shall provide technical assistance to register unregistered
waste tire generators.
4. The Contractor shall inspect registered waste tire haulers.
5. The Contractor shall provide technical assistance to register unregistered
waste tire haulers.
6. The Contractor shall inspect potential illegal waste tire sites.
7. The Contractor shall conduct follow-up inspections when a compliance
issue is identified, and when deficiencies require further assistance or
disciplinary action.
8. The Contractor shall complete inspection checklists.
9. The Contractor shall complete waste tire inspection assignments and
research projects as assigned by the CDPHE staff. These assignments may
include, at a minimum:
a. addressing citizens' complaints
b. reviews involving waste tire grant recipients
10. The Contractor shall follow up on complaints, assignments, and research
projects within 15 business days of a notification by CDPHE.
11. The Contractor shall work with the CDPHE staff to develop a monthly
inspection schedule.
12. The Contractor shall accompany CDPHE staff on inspections within the
Contractor's jurisdiction upon the request of CDPHE.
13. The CDPHE staff will provide the Contractor a minimum notification of five
(5) business days prior to the inspection.
14. The Contractor shall request inspection assistance from the CDPHE staff
with a minimum notification of five (5) business days prior to the
inspection.
15. The Contractor shall provide the monthly inspection progress report to the
CDPHE PM.
1555 N. 17th Avenue
Greeley, CO 80631
Phone: (970) 304-6410
weldhealth.org
Public Health
Prevent. rromo,r. Protect.
Weld County
Department of Public Health and Environment
16. The Contractor shall provide the annual inspection progress report to the
CDPHE PM.
17. The Contractor shall provide the monthly inspection checklists to the
CDPHE PM.
18. The Contractor shall provide completed Certificates of Registration (Form
WT -1) forms to the CDPHE PM.
Primary Activity #2
1. The Contractor shall participate in waste tire functions.
Sub -Activities #2
2. The Contractor shall provide waste tire management education within the
Contractor's jurisdiction.
3. The Contractor shall provide waste tire outreach events within the
Contractor's jurisdiction.
4. The Contractor shall attend Solid Waste Act and Regulation functions
outside of the Contractor's jurisdiction upon obtaining a travel approval
from the CDPHE PM.
5. The Contractor shall obtain approval from the CDPHE PM for all training
materials and handouts prior to presenting or distributing the materials at
any waste tire function.
6. The Contractor shall distribute CDPHE approved training materials and
handouts at waste tire events.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE
websites and information contained on CDPHE and non-CDPHE websites
may be updated periodically during the contract term. The Contractor
shall monitor documents and website content for updates and comply with
all updates.
2. The Contractor shall submit all correspondence to the CDPHE PM via email
unless otherwise stated.
3. The CDPHE staff will review and approve or comment on all emails
received from the Contractor within ten (10) business days.
4. The CDPHE PM will identify trainings for the Contractor to attend.
5. All new Contractors shall attend a CDPHE Solid Waste Act and Regulations
training within 60 calendar days after the execution of this agreement.
6. The Contractor shall conduct inspections and technical trainings in
accordance with the Solid Waste Act and Regulations. This information is
incorporated and made part of this contract by reference and is available
on the following websites httos://cdphe.colorado.gov/all-regulations/solid-
waste -regulations and https://cdphe.colorado.gov/swregs.
7. The Contractor shall comply with the requirements of CDPHE's waste tires
inspection documents.
1555 N. 17th Avenue
Greeley, CO 80631
Phone: (970) 304-6410
weldhealth.org
Public Health
Prevent. Promo,.. Protect.
Weld County
Department of Public Health and Environment
8. The Contractor shall use the following CDPHE provided documents as
described in the CDPHE waste tires inspection documents. This information is
incorporated and made part of this contract by reference and is available
on the following website https://cdphe.colorado.gov/wastetires.
a. Requirements for Waste Tire Generators;
b. The Section 10 Waste Tire Regulation Matrix;
c. Waste Tire Certificate of Registration (Form WT -1);
d. Uniform Waste Tire Manifests (Form WT -2);
e. Waste Tire Generator (Form WT -10);
f. Requirements for Waste Tire Haulers;
g. Waste Tire Fee Bulletin;
h. New Tire Fee Form;
i. Waste Tires Brochure; and
j. Waste Tire Inspection Checklist(s).
9. The Contractor shall notify the CDPHE PM of potentially illegal waste tire sites
by submitting the "Illegal Waste Tire Stockpile Identification Form" within five
(5) business days of discovering the site. This form is incorporated and
made part of this contract by reference and is available on the following
website https://cdphe.colorado.gov/illegal-waste-tire-cleanup-grants.
10. Upon request from the Contractor, CDPHE will provide all necessary forms,
documents and training materials to the Contractor for Solid Waste Act and
Regulation functions. If the Contractor creates documents for Solid Waste
Act and Regulation functions, then these documents shall require the
review and approval from the CDPHE PM before distribution.
11. CDPHE will provide technical assistance to the Contractor for waste tire .
facilities with enforcement and compliancy problems.
12. The Contractor shall notify the CDPHE PM of the boundaries of the
Contractor's jurisdiction upon the execution of this agreement.
13. The Contractor shall notify the CDPHE PM of agreements with other
jurisdictions to conduct inspections.
14. The Contractor shall notify the CDPHE PM immediately of any changes or
modifications to the Contractor's jurisdiction.
a. The Contractor shall submit the request for modification to the
CDPHE PM within five (5) calendar days of receiving the request.
b. The CDPHE PM may approve or deny changes to the
Contractor's jurisdiction upon electronic notification to the
Contractor within five (5) calendar days of receiving the request.
1555 N. 17th Avenue
Greeley, CO 80631
Phone: (970) 304-6410
weldhealth.org
Public Health
Prevent. Promote. Protect.
Weld County
Department of Public Health and Environment
Expected Results of
Activity(s)
1. This project will increase compliance with the Solid Waste Act and
Regulations.
2. Potential illegal waste tire sites will be diminished.
Measurement of
Expected Results
1. Data submitted in Progress Reports
2. Completed Waste Tire Checklists
3. Completed Waste Tire Forms, WT -1
4. Completed Waste Tire Forms, WT -2
1. The Contractor shall submit monthly
inspection progress reports.
Completion Date
Deliverables
No later than the 101h business
day of each month for the
previous month's tasks.
2. The Contractor shall submit completed
inspection checklists.
No later than the 10th business
day of each month for the
previous month's checklists.
3. The Contractor shall submit completed
Certificates of Registration (Form WT -1)
forms.
No later than the l01h business
day of each month for the
previous month's forms.
4. The Contractor shall submit the final
monthly inspection progress reports.
No later than five (5) business
days prior to the expiration of
this contract.
5. The Contractor shall submit the final
completed inspection checklists.
No later than five (5) business
days prior to the expiration of
this contract.
6. The Contractor shall submit the final,
completed Certificates of Registration
(Form WT -1) forms
No later than five (5) business
days prior to the expiration of
this contract.
7. The Contractor shall submit an annual
inspection progress report.
No later than five (5) business
days prior to the expiration of
this contract.
1555 N. 17th Avenue
Greeley, CO 80631
Phone: (970) 304-6410
weldhealth.org
Public Health
Prevent. Promote. Protect.
Weld County
Department of Public Health and Environment
8. The Contractor shall submit a final
monthly inspection report.
No later than five (5) business
days prior to the expiration of
this contract.
IV. Budget:
The overall maximum budget for this agreement between the HMWMD and the Contractor shall be as follows:
State Fiscal Year 2023 (July 1, 2022 - June 30, 2023):
State Fiscal Year 2023
Budget Category
Cost
Personnel Wages & Fringe Benefits
$5,000.00
Travel Costs
$1,000.00
Materials/Supplies/Equipment
$300.00
Other Direct Costs
2022 Indirect Costs @ 19.29%. For 2023, we will want
to use our 2023 indirect rate once it has been
negotiated with CDPHE
$1,215.27
Total Budget:
$7,515.27
Itemized budget categories include:
Personnel Wages & Fringe Benefits - Personnel hired or employees currently in the Contractor's organization
conducting work under this contract. Fringe benefits include retirement benefits, Federal Insurance
Contributions Act tax, health insurance, documented unemployment insurance premiums, and Medicare
payroll taxes.
Travel Costs - Travel expenses inside of the Contractor's jurisdiction: includes lodging, per diem, and mileage
rates in accordance with the Contractor's travel and fiscal rules. Any travel costs outside the Contractor's
jurisdiction will need express, written permission from the CPDHE PM prior to scheduling.
Materials/Supplies/Equipment - Includes inspection equipment, audio visual equipment, purchases related to
education and community outreach activities, handouts, brochures, mailings, stamps, printing, compact discs,
flash drives, etc.
1555 N. 17th Avenue
Greeley, CO 80631
Phone: (970) 304-6410
weldhealth.org
Public Health
Prevent. Peemoie. Prefect.
Weld County
Department of Public Health and Environment
Other Direct Costs - Costs not covered by the categories listed.
Indirect Costs - Include an estimated amount of funding needed for the state fiscal year. CPDHE will reimburse
based on your approved CDPHE negotiated indirect rate and eligible expenses at the time of services.
Any one-time cost exceeding $750 in the "Travel Costs", "Materials/Supplies/Equipment", or "Other Direct
Costs" categories shall require the CDPHE PM written approval prior to being included.
Contractor may move funds between budget lines. Contractor must receive express, written permission from
the CDPHE PM prior to moving funds.
V. Additional Provisions:
To receive compensation under the Purchase Order, the Contractor shall submit a signed Monthly
CDPHE Reimbursement Invoice Form. This form is accessible from the CDPHE internet website
http://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links and is incorporated
and made part of this SOW by reference. CDPHE will provide technical assistance in accessing and
completing the form. The CDPHE Reimbursement Invoice Form and Expenditure Details page must
be submitted no later than forty-five (45) calendar days after the end of the billing period for which
services were rendered. Expenditures shall be in accordance with the Statement of Work and
Budget. The Contractor shall submit the invoice along with supporting documents (time sheet, credit
card receipts, etc.) and mail to:
Brian Gaboriau, CDPHE Project Manager
HMWMD-SW-B2
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Or you may scan the completed and signed CDPHE Reimbursement Invoice Form and supporting
documents into an electronic document. Email to: Brian Gaboriau, CDPHE Project Manager,
brian.gaboriau@state.co.us. If you have any questions please call Brian Gaboriau at 303-692-2097.
Final billings under the Purchase Order must be received by the State within a reasonable time after
the expiration or termination of the Purchase Order; but in any event no later than forty-five (45)
calendar days from the effective expiration or termination date of the Purchase Order.
Unless otherwise provided for in the Purchase Order, "Local Match", if any, shall be included on all
invoices as required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements
unless approved in writing by the appropriate federal agency.
1555 N. 17th Avenue
Greeley, CO 80631
Phone: (970) 304-6410
weldhealth.org
Public Health
Promote.
Weld County
Department of Public Health and Environment
VIII. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be
conducted throughout the contract period by the CDPHE's Project Manager. Methods used will
include review of documentation reflective of performance to include progress reports, site visits,
inspection reports, electronic data, etc. The Contractor's performance will be evaluated at set
intervals and communicated to the Contractor. A Final Contractor Performance Evaluation will be
conducted at the end of the life of the contract.
IX. Resolution of Non -Compliance:
The Contractor will be notified in writing within fifteen (15) calendar days of discovery of a compliance
issue. Within thirty (30) calendar days of discovery, the Contractor and the State will collaborate, when
appropriate, to determine the actions) necessary to rectify the compliance issue and determine when
the action(s) must be completed. The action(s) and timeline for completion will be documented in
writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to
the timeline, the Contractor must email a request to the CDPHE's Project Manager and receive approval
for a new due date. The State will oversee the completion/implementation of the action(s) to ensure
timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for
the agreed upon compliance resolution plan, the State may exercise its rights under the Terms and
Conditions of this Purchase Order.
X. Attestation:
The Vendor agrees to perform services in accordance with the terms and conditions of the Purchase
Order to include Statement of Work and Budget.
Scott James, Chair, Weld County Board of County Commissioners
Contractor Name (Print) and Title
actor Signature
JUN 0 6 2022
Date
1555 N. 17th Avenue
Greeley, CO 80631
Phone: (970) 304-6410
weldhealth.org
Public Health
PrOvnnt_ Prn,nt.r PIUtr ,
0200701-1si8
New Contract Request
i-
[Entity Information
Entity Name*
COLORADO DEPT OF PUBUC
HEALTH /ENVIRONMENT
Entity ID*
@00001926
Contract Name* Contract ID
CDPHE WASTE TIRE INSPECTION FY22-23 STATEMENT OF 5863
WORK
Contract Status
CTB REVIEW
Contract Lead*
AGOMEZ
7
❑ New Entity?
Parent Contract ID
4851
Requires Board Approval
YES
Contract Lead Email Department Project #
agomez@weldgov.com
Contract Description*
STATEMENT OF WORK WITH CDPHE FOR FY22-23 WASTE TIRE INSPECTION PROGRAM
i
Contract Description 2
FY21-22:2021-1573
i Contract Type* Department
STATEMENT OF WORK HEALTH
Amount*
57,515.27
Renewable*
NO
Automatic Renewal
NO
Grant
YES
I
IGA
i
NO
Department Email
CM-Health@weldgov.com
Department Head Email
CM-Healih-
DeptHead@weldgov.com
County Attomey
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTO RN EY@WELDG
OV.COM
Grant Deadline Date
If this is a renewal enter previous Contract ID
If this is part of a MSA enter &ISA Contract ID
Requested BOCC Agenda
Date*
06/06/2022
Due Date
06/02/2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be induded?
• Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
' 07/01/2022
Termination Notice Period
07/01/2022
Review Date* Renewal Date
05/01/2023
Committed Delivery Date Expiration Date*
06/30/2023
Contact Information
Contact Info
.
,
=---i
', Contact Name
Contact Type Contact Email Contact Phone 1 Contact Phone 2
-.. _ _ - - -- -
--
Purchasing
Purchasing Approver
--- - - - -- --
-
Purchasing Approved Date
- -
- - -
Approval Process
,
Department Head
i TANYA GEISER
j DH Approved Date
06/02/2022
Finance Approver Legal Counsel
CHERYL PATTELLI KARIN MCDOUGAL
Finance Approved Date Legal Counsel Approved Date
06/02/2022 06/02/2022
i
i
Final Approval
F
- -
BOCC Approved
BOCC Signed Date
I
. BOCC Agenda Date
; 06/06/2022
Originator
AGOMEZ
Tyler Ref #
AG 060622
1
•s,.•t.xr
Hello