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Home My WebLink About20223517.tiffRESOLUTION RE: APPROVE CONTRACT FOR 2023 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT FOR LAW ENFORCEMENT VICTIM SERVICES, AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract for the 2023 Victim Assistance and Law Enforcement (VALE) Grant for Law Enforcement Victim Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Victim Assistance and Law Enforcement (VALE) Board, commencing January 1, 2023, and ending December 31, 2023, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for the 2023 Victim Assistance and Law Enforcement (VALE) Grant for Law Enforcement Victim Services, between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Victim Assistance and Law Enforcement (VALE) Board, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to electronically sign said contract. GC:So(,SK/Dc), AC 14*/ce) 01/m/23 2022-3517 SO0043 CONTRACT FOR 2023 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT FOR LAW ENFORCEMENT VICTIM SERVICES PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of December, A.D., 2022. BOARD OF COUNTY COMMISSIONERS WECOUNTY, COLORADO ATTEST: dathiv ; Weld County Clerk to the Board BY: APP ount torney Date of signature: o l /03 /23 S"ott K. James, Chair "KtS-c. Mr�ema , Pro -T erry L. Bu Lori Saine 2022-3517 SO0043 Con-lvacilo4trac5 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2023 VALE Grant to fund WCSO's Victim's Services Unit DEPARTMENT: Sheriff's Office DATE: 12/9/2022 PERSON REQUESTING: Sonja Kohlgraf, WCSO Budget Manager Brief description of the problem/issue: The WCSO is seeking approval for the 2023 VALE grant awards attached. $33,670 from 19th Judicial District, Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, funding originates from the State of CO Grant# 2023-14 Grant period 1/1/2023-12/31/2023 These funds will cover 62% of the salary cost (only) for one assigned FTE in Victim's Services Unit that is listed under the VALE grant. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve or deny the VALE grant funding award. If grant awards are denied, WCSO will have a shortfall in funding the Victim's Services Unit and general funds need to be used or staffing reduced which will result in reduction of services. Recommendation: Approval Approve Schedule Recommend tion Work Session Other/Comments: Perry L. Buck Mike Freeman, Pro-Tem Scott K. James, Chair Steve Moreno Lori Saine 2022-3517 c/t9 OU-0 Karla Ford From: Sent: To: Cc: Subject: Approve ** Sent from my iPhone ** Scott James Friday, December 9, 2022 5:29 PM Mike Freeman Karla Ford; Commissioners Re: Please Reply - Time Sensitive - 2023 VALE Grant Award PA Request Scott K. James Weld County Commissioner, District 2 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 970.336.7204 (Office) 970.381.7496 (Cell) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. On Dec 9, 2022, at 5:26 PM, Mike Freeman <mfreeman@weldgov.com> wrote: Approve Sent from my iPhone On Dec 9, 2022, at 5:40 PM, Karla Ford <kford@weldgov.com> wrote: Please advise if you approve recommendation. Thank you. Karla Ford R Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordeweldaov.com :: www.weldgov.com :. **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** <image003.jpg> Karla Ford From: Sent: To: Cc: Subject: Approve Mike Freeman Friday, December 9, 2022 5:26 PM Karla Ford Commissioners Re: Please Reply - Time Sensitive - 2023 VALE Grant Award PA Request Sent from my iPhone On Dec 9, 2022, at 5:40 PM, Karla Ford <kford@weldgov.com> wrote: Please advise if you approve recommendation. Thank you. Karla Ford Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordnaiweldaov.com :: www.weldgov.com **please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** <image003.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sonja Kohlgraf <skohlgraf@weldgov.com> Sent: Friday, December 9, 2022 9:52 AM To: Karla Ford <kford@weldgov.com> Cc: CTB <CTB@co.weld.co.us>; Daniel Chapman <dchapman@weldgov.com> Subject: Time Sensitive - 2023 VALE Grant Award PA Request Importance: High Hello All, Could you please help me get this VALE grant award PA and OnBase routing accomplished, so that it lands on 12/19/2022's BOCC agenda? Thank you, Sonja Kohlgraf, MBA Budget Manager Weld County Sheriff's Office Ph: 970-400-2872 <image001. jpg> <image002.png> Karla Ford From: Sent: To: Subject: Yes! Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: lsaineWwetdgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Saturday, December 10, 2022 10:50 AM Karla Ford RE: Please Reply - Time Sensitive - 2023 VALE Grant Award PA Request Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weldgov.com> Sent: Friday, December 9, 2022 3:41 PM To: Commissioners <COMMISStONERS@co.weld.co.us> Subject: Please Reply - Time Sensitive - 2023 VALE Grant Award PA Request Importance: High Please advise if you approve recommendation. Thank you. Karla Ford Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordffl weldgov.com :: www.weldgov.com :. **Please note my working hours are Monday -Thursday 7:OOa.m.-5:OOp.m.** Karla Ford From: Sent: To: Subject Approve, Steve Moreno Weld County Commissioner At Large 115O O Street PO Box 758 Greeley CO 80632 Phone: 970.336-7204 Ext. 4207 Fax: 970-336-7233 Email: smorenot@weldgov.com Website: www.co.weld.co.us Steve Moreno Saturday, December 10, 2022 10:52 AM Karla Ford; Commissioners RE: Please Reply - Time Sensitive - 2023 VALE Grant Award PA Request Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weldgov.com> Sent: Friday, December 9, 2022 3:41 PM To: Commissioners <COMMISSIONERS@co.weld.co.us> Subject: Please Reply - Time Sensitive - 2O23 VALE Grant Award PA Request Importance: High Please advise if you approve recommendation. Thank you. Karla Ford X Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordt weldgov.com :: www.weldtov,com :. **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District December 1, 2022 Sergeant Daniel Chapman Weld County Sheriffs Office 1950 0 Street Greeley, CO 80631 RE: VALE Grant Contract January 1, 2023 through December 31, 2023 Weld County Law Enforcement Victim Services Dear Daniel, Attached is the VALE contract for the upcoming grant cycle January 1, 2023, through December 31, 2023. Agencies should be aware of any Special Conditions listed in number 8 of the contract. Please note that contracts are in Adobe format again this year. Agencies may either gather electronic signatures or print and return ONE COPY of the contract for physical signatures. Contracts that were signed in printed form must be submitted in the hard physical form. If a physical copy of the contract is submitted, it will be returned fully signed in an electronic copy. Contracts are due back no later than December 205h, 2022. The officials signing the contract for your agency should be the same as those on the original application. If the officials for your application have changed, a letter should be submitted on your agency letterhead and signed by one of the other officials listed on the grant. After the VALE Board Chair signs the contract, it will be returned electronically for your agency's records. The first quarter payment for the quarter January 1, 2023 through March 31, 2023 will be made upon receipt of the signed contracts AND the 4"' quarter report (October, November, and December 2022) of the current grant (if applicable). Please contact me with any questions. Sincerely, Karol Patch VALE Board Administrator (970) 400-4748 kpatchAco.weld.co.us enclosures Post Office Box 1167 - 915 Tenth Street - Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023 VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District 19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial District has made the following award: Grantee Agency: Weld County Sheriffs Office Grant Number: 2023-14 Project Title: Weld County Law Enforcement Victim Services Grant Period: January 1, 2023 through December 31, 2023 Amount of Grant Award: $33,670.00 IT IS HEREBY AGREED: 1. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grantee agency and are incorporated into this contract as if fully set forth herein. 3. The grantee agency is required to submit four quarterly Financial Reports by April 28, 2023, July 31, 2023, October 31, 2023, and January 31, 2024. Each quarterly report is cumulative, and the final report must reflect the financial activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grantee agency is required to submit four quarterly Narrative Program Reports by April 28, 2023, July 31, 2023, October 31, 2023, and January 31, 2024. Reports shall only reflect services provided to victims in the 19th Judicial District. These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The grantee agency agrees to submit the Financial Monthly Tracking sheet and accounting records if requested. 6. Grantee agency will be paid in 4 quarterly installments of $8,417.50. The 1st payment will be sent in January 2023 after the signed contract and final 2022 reports are received along with any reimbursement owed. The 2°d , 3rd and 4th quarter payments will be sent after receipt and acceptance of the required quarterly Financial Report and Narrative Program Report listed above. 7. Failure to comply with the reporting requirements may result in the Board's termination of this Post Office Box 1167 - 915 Tenth Street - Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023 grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee agency. S. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grantee agency are as follows: a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained funding for a specific 19th JD VALE grant funded position which totals more than 100% of the total cost for that position. The grantee agency must resolve the allocation of funds to the satisfaction of the 19th JD VALE Board. b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days, via e-mail or regular mail, of any 19th JD VALE grant funded personnel position that is vacant for 45 days or more. Changes in grant funded personnel must be listed on the quarterly financial report under "Employee Name." c. Grantee agency must notify the VALE Board in writing within 30 days, with notification on agency letterhead, of any change of an official and/or employee who is listed as a responsible signatory on this 19th JD VALE grant funded project. 9. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board or VALE Administrator prior to any such change. Funding may only be used for 19`h JD VALE services. 10. In the event all of the monies paid to the grantee agency are not expended within the contractual period, the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grantee agency shall submit written notification to the VALE Board by November 1, 2023 if the grantee agency will have any remaining funds at the end of the grant period and wishes to extend the current grant cycle. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expended; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as allowing use of the funds by December 31, 2023 and will advise the grantee agency in writing as to their decision. 11. The grantee agency agrees that all funds received under this contract shall be expended solely for the purpose stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund no later than 30 days after the end of the contract. 12. The grantee agency agrees to comply with all applicable non-discrimination legal mandates. 13. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 14. All grantee agencies shall make available to the Board or its authorized designee, upon request, all current records and other information, including audit/financial statements, relative to the implementation of the grant. 15. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Page I 2 Requests to amend this contract shall be in writing. 16. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. Page I 3 The grantee agency, through the following electronic or original signatories, understands and agrees that any VALE monies received in 2021 as a result of the awarding of the grant application shall be subject to the terms of this contract. Project Director: Signature: Daniel Chapman Digitally signed by Daniel Chapman Date: 12/09/2022 p Date: 2022.12.09 1327:24 -07'00' Printed Name and Title: Daniel Chapman, Sergeant Financial Officer: Signature: Cheryl Pattelli oaea' ozz;ztl1zo84A ie ogo. Date: 12/09/2022 Printed Name and Title: Cheryl Pattelli, CFO Authorized Official: Scott James DigeauysignedbyS,utter, 12/19/2022 Signature: Date:2ozz12.1s 1s:os:3e-oroo' Date: Printed Name and Title: Scott James, Chair, Weld BOCC VALE Board Signature: Mary E. Martin Date: 12022.122810:08: Zoo' Date: 12/28/2022 Printed Name and Title: Mary Martin, Chair of VALE Board • The Project Director: The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer. • Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds, verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. • Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the corresponding authorized official is as follows: state agency - department or division director; city - mayor or city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district attorney; institution of higher education - president of the institution or chair/dean of the appropriate department; private non-profit agency - president or chairperson of the board of directors; school district - superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. Page 14 VALE PROJECT BUDGET SUMMARY INFORMATION Complete chart under Continuation Applicants ONLY, if applicable. Remaining columns will auto -populate from other tabs. PROJECT FUNDS REQUESTED BUDGET: Columns 2 and 3 will auto populate from other tabs ROUND TO THE NEAREST DOLLAR Continuation Applicants ONLY 2022 Current Grant Award I Requested Budget PERSONNEL Job Position EQUIPMENT Subtotal Subtotal PERSONNEL Amount I Job Position/NAME SUPPLIES AND OPERATING EXPENSES Subtotal IN -STATE TRAVEL Subtotal PROFESSIONAL SERVICES Subtotal TOTAL FUNDS: Amount Victim Advocate Kamara, K $33,670 Position #2 Title $0 Position #3 Title $0 Position #4 Title $0 Position #5 Title $0 Position #6 Title $0 Position #7 Title $0 Subtotal S33.670 EQUIPMENT Item #3 Item #4 Subtotal SUPPLIES & OPERATING EXPENSES Item #2 Item #3 Item #4 IN -STATE TRAVEL Item #1 Item #2 Item #3 Subtotal Subtotal PROFESSIONAL SERVICES Professional #1 Professional #2 Subtotal TOTAL FUNDS REQUESTED: $33,670 Continuation Applicants Increase or Decrease (+/ -) VALE PROJECT MANDATED GOALS GOALS AND OBJECTIVES: Goal 1, objectives 1 and 2, are mandatory for all applicants. Fill in # of victims and any "other" categories you will report (under crimes). "This number should match question 13 on the Part I Application." GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the criminal justice system. OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of Weld County crime victims during the 12 -month grant period. Although a person may be a victim of multiple crimes in one criminal episode, they can be counted only once using the predominant crime. Definitions: Victims: primary and secondary victims Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary victims (who are receiving services) are also considered to be primary victims. Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs resulting from a crime. Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the prior grant year who is continuing to receive services in the new grant year. Estimated # of Victims Type of Crime Estimated # of Victims Type of Crime 47 Child Physical Abuse 0 Human Trafficking 85 Child Sexual Abuse 14 Survivors of Homicide or Attempted Homicide 7 DUI/DWAI, Vehicular Assault or Homicide 9 Robbery 235 Domestic Violence 71 Assault 19 Adult Sexual Assault 4 Other violent crimes such as hate and bias crime, gang violence (specify). 5 Adults Molested As Children 5 Other vehicular crimes (hit and run, careless causing death or SBI, etc.) 2 Elder Abuse (including economic exploitation and fraud crimes) 37 Other (Specify): TOTAL UNDUPLICATED VICTIM ESTIMATED TO BE SERVED DURING THE 12 MONTH PERIOD: I 540 Mandated Goals VALE PROJECT MANDATED GOALS OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of unduplicated victims during the 12 -month grant period. Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive each type of service provided by your agency during the grant period. A victim may receive the same type of service more than once (i.e. information) but the type of service can be counted only once during the grant period. An individual service category cannot exceed the total number of victims listed in table A. A victim may receive the same type of service more than once (i.e. information) and the service is counted © every time during the grant period. An individual service category can exceed the total number of victims listed in table A. Estimated # of Victims Services Estimated # of Victims Services 141 Crisis Counseling/Intervention (in person) 540 Victim Compensation Assistance (required) 235 Hotline/Crisis line Intervention 0 Intervention with employer, creditor, landlord, or other 540 Follow-up (in -person or by phone) 3 Individual Advocacy 0 Therapy 0 Civil Legal Advocacy / Court Accompaniment 0 Group Treatment/Support 0 Forensic Exam 0 Shelter / Safehouse (housed by agency) 28 Hospital/Clinic Response 540 Information / Referral 16 Language Services (interpretation) 47 Criminal Justice Support / Advocacy / Court Accompaniment 14 Transportation 0 Emergency Financial Assistance 0 CASA or Youth Prevention Service 0 Civil Legal Attorney Assistance 540 Victim Rights Act Services Mandated Goals Page I 7 VALE PROJECT SPECIFIC GOALS AND OBJECTIVES Add at least one more goal with objectives but no more than three additional goals with no more than three objectives per goal. Objectives must be measurable and specific. While an objective may relate to more than one statute, pick the most relevant statute from the drop -down list below the objective. Refer to Notes and Instructions on next page, use format provided below. NOTE: All cells except Goal rows will expand with typing. The Victim Services Unit will strive to increase our agency's average number of crime victims met face to face Goal 2: each fiscal year in unincorporated Weld County and the communities we serve. Objective (include title of person responsible) Intended Impact Data Collection Time Frame 1 From January 1, 2023 through December 31, 2023, the Victim Services Unit will attempt to make on scene contact with at least 150 victims of crime. Ensuring victims of crime have immediate advocacy and assistance during the initial stages of a critical incident Advocates enter all activities into an online reporting database allowing supervisory staff to track statistics. 01/01/2023 through 12/31/2023 Pick related VALE Statute from drop down list: 24-4.2-105 (4) (a) 2 Advocates will improve follow- up communication by making one follow-up contact at a minimum, with 540 victims to ensure they have received VRA information, Crime Victim Compensation information, answering any questions the victims may have and offering to assist with filling out and completing applications. Follow up contact is to confirm that the victims have received VRA information, are referred to relevant resources, are given CVC information, are assisted with CVC applications, and have the opportunity to ask questions and obtain further assistance. Advocates enter all activities into an online reporting database, allowing supervirory staff to track statistics. 01/01/2023 through 12/31/2023 Pick related VALE Statute from drop down list: 24-4.2-105 (4) (c) 3 Advocates will make, at a minimum, one follow up contact to ensure victims have received VRA information and to answer any questions the victims may have. The follow up will be conducted within one week of the initial report of the crime Advocates will ensure that known victims have been provided with VRA information, and will check the crime summary on a daily basis to ensure that victims of all VRA crimes are provided with VRA information even if responding deputies did not recognize the incident as a VRA crime. Advocates enter all activities into an online reporting database allowing supervisory staff to track statistics. Pick related VALE Statute from drop down list: 24-4.2-105 (4) (f) Project Specific Goals Page le VALE PROJECT SPECIFIC GOALS AND OBJECTIVES The Victim Services Unit will improve interaction with the communites we serve by attending community events presented throughout the year, educating the public about what how the Victim Services Unit serves the Goal 3: community, and grow and educate our volunteer core. Objective (include title of person responsible) Intended Impact Data Collection Time Frame 1 The Weld County Victim Services Unit will attend at least five community events throughout the year, setting up booths identifying as Weld County Victim Services, and interacting with the public. Educating the public about what the Weld County Victim Services Unit does, and how it affects the community. Advocates notify supervisory staff about what events were attended and what information was provided at each event. 01/01/2023 through 12/31/2023 Pick related VALE Statute from drop down list: 24-4.2-105 (4) (d) 2 Advocates will seek to improve social media visibility by updating the Weld County Sheriff's Office website quarterly, at a minimum, with information about the unit. This information will include links to victim surveys, publications regarding topics such as domestic violence, child abuse, sex assaults, and the resources available to victims related to those specific crimes. Educating the public about what specific crimes victim services provides services for, and how those victims are able to seek assistance from the Weld County VSU. Advocates notify supervisory staff when edcuational materials are added to the Weld County Sheriff's Office website, and information will be reviewed on a regular basis 01/01/2023 through 12/31/2023 Pick related VALE Statute from drop down list: 24-4.2-105 (4) (d) 3 Advocates will continue working with our current volunteer core providing education while continuing to add and educate new volunteers. The VSU will hold a minimum of bi-monthly volunteer meetings, or 6 per year. Weld County VSU will thoroughly screen new volunteers, then train and add to the volunteer core, to add more availability for on call and in person contact with victims. Advocates notify supervisory staff after each training is conducted; outlining the number of attendees and the lesson plan. 01/01/2023 through 12/31/2023 Pick related VALE Statute from drop down list: 24-4.2-105 (4) (d) Project Specific Goals Page I 9 VALE PROJECT SPECIFIC GOALS AND OBJECTIVES Provide surveys to victims and deputies/officers to allow comment and assessment of the quality of service provided by the advocates. Victim surveys will be in paper form with the option of completing the survey Goal 4: electronically. VSU business cards have a QR code, which allows easy access to surveys by victims. Objective (include title of person responsible) Intended Impact Data Collection Time Frame 1 As part of the follow up process, a survey will be provided to each victim initally served with an on scene response. (150 Victim on scene response goal per Goal 2, Objective 1.) Victim advocates will be able to immediately recognize any shortcomings individually, or within the unit, and make appropriate changes to better serve our victims. Supervisory staff will periodically check victim surveys to identify any recurring problems that are not being adequately addressed by the victim advocates. 01/01/2023 through 12/31/2023 Pick related VALE Statute from drop down list: 24-4.2-105 (4) (a) 2 On a quarterly basis, surveys will be provided to 25% of the total deputies/officers that were on scene when an advocate responded. Victim advocates will be able to immediately recognize any shortcomings individually, or within the unit, and make appropriate changes to better serve our deputies/officers. Supervisory staff will periodically check deputy/officer surveys to identify any recurring problems that are not being adequately addressed by the victim advocates. 01/01/2023 through 12/31/2023 Pick related VALE Statute from drop down list: 31 1 Pick related VALE Statute from drop down list: Project Specific Goals Page I 10 Contract Form New Contract Request Entity Information Entity Marne* Entity ID* NINETEENTH JUDICIAL DISTRICT OO004903 Contract Name* 2023 VALE GRANT AWARD Contract Status CT6 REVIEW ❑ New Entity? Contract ID 6565 Contract Lead* DCHAPMAN Contract Lead Email dch apm an Owe l d g ov. co rn Parent Contract ID Requires Board Approval YES Department Project Contract Description* 2023 VICTIM ASSISTANCE AND LAW ENFORCEMENT {VALE) GRANT AWARD AND CONTRACT. SHERIFF'S OFFICE VICTIM SERVICES UNIT FOR JANUARY - DECEMBER 2023 Contract Description 2 Contract Type* GRANT Renewable* NO Automatic Renewal Grant Department SHERIFF Department Email CM-Sheriff,Nyeldgov.com Department Head Email CM-Sheriff- DeptHeadorreldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORNEY/OWELDG OV.COM Requested BQCC Agenda Date* 12,19 2022 Due Date 12`15'2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter NSA Contract ID Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Ease Contract Dates Effective Date Review Date* Renewal Date 10 01; 2023 Termination Notice Period Committed Delivery Date Expiration Date* 12/31/2023 Contact Information Contact Info Contact Name Contact Type Purchasing Purchasing Approver Approval Process Department Head DONNIE PATCH DH Approved Date 12'1212022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 12;I92022 Originator SKOHLGRAF Finance Approver CHRIS D'OVIDIO Contact Phone 1 Contact Phone 2 Purchasing Approved Date Legal Counsel BRUCE RARKER Finance Approved Date Legal Counsel Approved Date 12;13:'2022 Tyler Ref # AC 121922 12 13;' 2022 Hello