HomeMy WebLinkAbout20222711.tiffRESOLUTION
RE: APPROVE STATEMENT OF WORK FOR EPIDEMIOLOGY AND LAB CAPACITY (ELC)
ENHANCING DETECTION COVID-19 SUPPLEMENTAL FUNDS (ROUND TWO [2])
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Work for Epidemiology
and Lab Capacity (ELC) Enhancing Detection COVID-19 Supplemental Funds (Round Two [2])
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Public Health and Environment, commencing January 14, 2021,
and ending July 31, 2023, with further terms and conditions being as stated in said statement of
work, and
WHEREAS, after review, the Board deems it advisable to approve said statement of work,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Statement of Work for Epidemiology and Lab Capacity (ELC)
Enhancing Detection COVID-19 Supplemental Funds (Round Two [2]) between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Public Health and Environment, and the Colorado Department of
Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said statement of work.
cc;1-IL(T6)
io/9122
2022-2711
HL0054
STATEMENT OF WORK FOR EPIDEMIOLOGY AND LAB CAPACITY (ELC) ENHANCING
DETECTION COVID-19 SUPPLEMENTAL FUNDS (ROUND TWO [2])
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of September, A.D., 2022, nunc pro tunc January 14, 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: D;„k.
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boar
APPR0 L D AS • R
4�� 11
ounty At r ey
Date of signature: ci/29/O.2
Scbttt K.,Jaames, Chair
Mik
Lori Saine
2022-2711
HL0054
(,�yrtflc- tPg6O(o
Memorandum
TO: Scott James, Chair
Board of County Commissioners
FROM: Gene O'Hara, Interim Executive Director
Department of Public Health &
Environment
DATE: September 9, 2022
SUBJECT: COVID-19 Epidemiology and Lab
Capacity Enhanced Detection
Funding Round 2 (ELC R2) Lab
Testing Equipment Purchase -
Agreement to Abide by SOW
Requirements
For the Board's approval is an acknowledgement form for an equipment purchase
that is being requested by the Colorado Department of Public Health and
Environment (CDPHE) to permit the Weld County Department of Public Health
and Environment (WCDPHE) to receive reimbursement from CDPHE for a pre -
approved equipment purchase. By signing this document, as the Subrecipient
Authorized Representative, the Board will confirm WCDPHE's adherence to the
ELCR2 statement of work's equipment provision.
In December of 2021, with the prior approval of CDPHE, the WCDPHE purchased a
PCR machine that can perform testing for SARS-CoV-2 (COVID-19) and additional
new tests in our laboratory including viral- influenza, other types of coronavirus,
rhinovirus, bacterial-pertussis (whooping cough) and pneumonia. As a condition of
reimbursement for this equipment purchase that totaled $185,439, WCDPHE is
required to sign an acknowledgment form, Attachment A, that indicates what
WCDPHE will agree and abide by the requirements outlined in the ELCR2
equipment provision of the statement of work for this lab equipment.
Assistant Weld County Attorney, Karin McDougal, has reviewed this Scope of Work
and determined that its terms are acceptable.
The Board approved placement of this equipment purchase on the Board's agenda via
pass -around dated July 7, 2022.
I recommend approval of for the Chair to sign this Attachment A from CDPHE for
this equipment purchase.
2022-2711
oLoosq
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
RE: COVID-19 Epidemiology and Lab Capacity Enhanced Detection Funding Round 2 (ELC R2) Lab
Testing Equipment Purchase — Agreement to Abide by SOW Requirements
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: August 12, 2022
PERSON REQUESTING: E1frFf O'Ha�. Executive Director
Brief description of the problem/issue:
For the Board's review and signature by the Chair is an acknowledgement form for an equipment purchase
that is being requested by the Colorado Department of Public Health and Environment (CDPHE) to permit the
Weld County Department of Public Health and Environment (WCDPHE) to receive reimbursement from
CDPHE for a pre -approved equipment purchase. By signing this document, as the Subrecipient Authorized
Representative, the Board will confirm WCDPHE's adherence to the ELCR2 statement of work's equipment
provision.
In December of 2021, with the prior approval of CDPHE, the WCDPHE purchased a PCR machine that can
perform testing for SARS-CoV-2 (COVID-19) and additional new tests in our laboratory including viral -
influenza, other types of coronavirus, rhinovirus, bacterial-pertussis (whooping cough) and pneumonia. As a
condition of reimbursement for this equipment purchase that totaled $185,439, WCDPHE is required to sign an
acknowledgment form, Attachment A, that indicates what WCDPHE will agree and abide by the requirements
outlined in the ELCR2 equipment provision of the statement of work for this lab equipment.
Assistant Weld County Attorney, Karin McDougal, has reviewed Attachment A and the ELCR2 statement of
work and ancillary documents indicated within those documents and determined that the terms are acceptable.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Signing this Attachment A will allow WCDPHE to receive reimbursement in the amount of $185,439 from
CDPHE for this pre -authorized lab equipment purchase.
If the Board does not agree to have the Chair sign this document, WCDPHE will not be able to receive
reimbursement for this expenditure and the entire amount of $185,439 will become a county -funded
expenditure.
Recommendation: I recommend approval for the Chair to sign this Attachment A from CDPHE for this
equipment purchase.
Approve
Recommendation
Perry L. Buck
Mike Freeman
Scott K. James, Pro-Tem
Steve Moreno, Chair
Lori Saine
Schedule
Work Session Other/Comments:
170 me,
ap
ELC Enhancing Detection COVID-19 Supplemental Funds (Round 2) to LPHAs:
Statement of Work
I. Project Description:
This project serves to control the spread of COVID-19 in Colorado. The
COVID-19 pandemic has resulted in an unprecedented public health response
worldwide. The project will strengthen and support local public health
agencies responding to COVID-19 by funding personnel to perform critical
containment activities, such as disease surveillance, case investigation, contact
tracing, and testing, based on jurisdictional needs. The project also supports
local responses to COVID-19 outbreaks, infection prevention efforts at health
care and other settings, and promotes health equity aspects of the response.
The project benefits all Coloradans by providing support to every local public
health agency working on behalf of Colorado communities. The project covers
activities starting on January 14, 2021, through July 31, 2023. The funding for
this effort is from the Centers for Disease Control and Prevention (CDC)
Epidemiology and Laboratory Capacity (ELC) cooperative agreement titled
"Enhancing Detection Through Coronavirus Response and Relief Supplemental
Funds"; activities outlined in this statement of work are in line with guidance
CDC provided with the funding source and builds upon the first round of ELC
funding distributed to local public health agencies in June 2020.
II. Definitions:
1. CDC - Centers for Disease Control and Prevention
2. CDPHE - Colorado Department of Public Health and Environment
3. CEDRS - Colorado Electronic Disease Reporting System
4. Dr. Justina - The statewide COVID-19 case and contact surveillance
system; this system shares case data with CEDRS
5. Colorado COVID-19 Case and Outbreak Definitions - Can be found at the
following website and will be updated as needed:
https: //docs.google.com/document/d/1 e-IWLtzJNCgl2gzPONGvEASGgse
85WuBmcToc9ev-74/edit?usp=sharing
6. Outbreak line lists - Electronic lists of probable and confirmed cases
containing demographic, illness, and exposure information for each
case. A CDPHE developed template is available.
7. LPHA - Local public health agency
Updated 9/09/21
8. Quarterly time frames - For the purpose of submitting the quarterly
online survey, quarters are defined as:
1. Quarter 1: July - September
2. Quarter 2: October - December
3. Quarter 3: January - March
4. Quarter 4: April - June
Ill. Work Plan:
Goal #1: Control the spread
of COVID-19 in Colorado.
Objective #1: No later than the expiration date of the contract, support public health
personnel conducting epidemiological response activities for COVID-19.
Primary Activity #1
The Contractor shall use funding to support personnel to work on
COVID-19 epidemiological response activities.
Sub -Activities #1
1. The Contractor shall prepare a plan identifying the
COVID-19 epidemiological response activities that require
personnel funding support based on the jurisdictional
needs.
2. The Contractor shall prepare a capacity plan outlining local
public health agency implementation steps to be the
primary provider of all COVID-19 case investigation, contact
tracing, and outbreak investigation activities in
non -state -run facilities for their jurisdiction by January 2,
2022.
Primary Activity #2
The Contractor shall prepare a project budget that covers the time
frame through July 31, 2023.
Sub -Activities #2
1. The Contractor shall revise the budget annually.
Primary Activity #3
The Contractor shall complete the funding acknowledgement
letter.
Updated 9/09/21
2
Primary Activity #4
The Contractor shall implement the COVID-19 epidemiological
response activities outlined in the plan approved by CDPHE.
Sub Activities #4
1. The Contractor shall complete the quarterly online survey
on epidemiological response activities being performed.
2. The Contractor shall have a staff member attend, or watch
the recording, of the statewide CDPHE/local public health
agency COVID-19 webinars.
Primary Activity #5
The Contractor shall prepare a COVID-19 testing plan for the
jurisdiction that describes testing options and how the Contractor
is ensuring access to testing.
Primary Activity #6
The Contractor shall investigate outbreaks of COVID-19.
Sub Activities #6
1. The Contractor shall provide initial outbreak reports to
CDPHE.
2. The Contractor shall provide outbreak line lists to CDPHE.
3. The Contractor shall provide outbreak final reports to
CDPHE.
Objective #2: No later than the expiration date of the contract, increase knowledge of
infection prevention and control within the jurisdiction.
Primary Activity #1
The Contractor shall distribute ventilation guidance and toolkit
information to residential care facilities in their jurisdiction.
Sub Activities #1
The Contractor shall track which residential care facilities received
the ventilation guidance and toolkit.
Primary Activity #2
The Contractor shall identify an individual to function as an
infection prevention liaison with CDPHE.
Objective #3: No later than the expiration date of the contract, incorporate health equity
principles into COVID-19 epidemiological, testing, and vaccination response activities.
Updated 9/09/21
3
Primary Activity #1
The Contractor shall incorporate health equity principles into
COVID-19 epidemiological, testing, and vaccination response
activities.
Standards and
1. The content of electronic documents located on CDPHE and
Requirements
non-CDPHE websites and information contained on CDPHE
and non-CDPHE websites may be updated periodically
during the contract term. The contractor shall monitor
documents and website content for updates and comply
with all updates.
2. The Contractor shall comply with allowability of
expenditures as listed in the CDPHE COVID-19 ELC round 2;
Allowable costs for funding source can be found on the
following website:
https: //sitesoogle.com /state. co. us/covid-19fiscalrespons
e/elc-enhancing-detection-expansion . The content of this
website is incorporated and made part of this contract by
reference.
3. CDPHE will provide the template for the plan for identifying
the COVID-19 epidemiological activities and capacity plan
for the LPHA being the primary provider of case
investigation, contact tracing, and outbreak investigation
activities in non -state -run facilities no later than five (5)
business days after contract execution.
4. The Contractor shall consult with CDPHE if they are unable
to meet the target for completed case interviews. This
target is 90% of all interviews completed within one working
day of the date the case was assigned to a county in the
Colorado Electronic Disease Reporting System (CEDRS) or Dr.
Justina when seven day incidence levels are between 0-100
cases per 100,000 population.
5. The Contractor shall consult with CDPHE if they are unable
to meet the target for completing contact interviews. This
target is 90% of all interviews completed within one working
day of identification when seven day incidence levels are
between 0-100 cases per 100,000 population.
6. The Contractor shall report cases meeting the probable and
confirmed case definition into CEDRS or Dr. Justina or other
CDPHE-designated system within one working day of
Updated 9/09/21
4
Contractor knowledge of the case. This case definition
document is incorporated and made a part of this contract
by reference and is available at the following website:
https://docs.google.com/document/d/1e-IWLtzJNCgl2gzPO
NGvEASGgse85WuBmcToc9ev-74/edit?usp=sharing
7. The Contractor shall utilize CEDRS, Dr. Justina or other
CDPHE designated systems to report COVID-19 cases and
contacts identified outside of their jurisdiction to CDPHE
within one working day of identification. If the Contractor
utilizes a different system for contact tracing, the
Contractor shall report contacts identified outside of their
jurisdiction to the appropriate local public health agency
within one working day.
8. The Contractor shall utilize CEDRS or Dr. Justina or other
CDPHE-designated system to record COVID-19 case and
contact investigation data within one week of interview
completion. If the Contractor utilizes a different system for
contact tracing, the Contractor shall make contact
investigation data available to CDPHE upon request.
9. CDPHE will run reports throughout the response to evaluate
investigation timelines and data entry completion in CEDRS
or Dr. Justina or other CDPHE designated systems.
10. The Contractor can select from the following COVID-19
epidemiological response activities for the plan; required
activities are noted and 70% of the Contractor's budget
(after indirect) must be allocated to required activities.
Funded staff may work on other emerging infections and
communicable diseases of public health significance if the
COVID-19 workload decreases through the funding term.
a. (required) Conduct case identification,
investigation, management, and disease control
strategy implementation (isolation).
b. (required) Conduct contact identification,
investigation, and disease control strategy
implementation (quarantine).
c. (required) Conduct outbreak reporting and
investigation in non -state -run facilities.
d. (required) Organize, administer, conduct, and/or
maintain current knowledge of jurisdictional and
community resources for COVID-19 testing.
e. (required) Serve as an infection prevention liaison
with CDPHE.
Updated 9/09/21
5
f. Conduct contact monitoring during quarantine to
assess for symptoms and connect to testing.
g. Conduct infection prevention activities, including
participating with CDPHE infection prevention staff
on infection control and response assessments,
providing guidance to a variety of healthcare
entities, assist in recruiting ambulatory
(unregulated) health care settings to complete
infection prevention assessment and training, and
participating in infection prevention training.
h. Provide case and contact support and resource
connections through the isolation and quarantine
periods, including but not limited to health, mental
health, economic, and social support. Guidance
around using these funds for quarantine and
isolation support can be found at
https: / /drive,google.com/file/d/1 fw4jcupzBlH5O9S
FPW3yo90x9ysFimEg/view.
i. Conduct epidemiological data analysis for the
jurisdiction.
j. Conduct public and partner communication and
education.
k. Conduct community mitigation actions.
I. Conduct health equity activities around case
investigation, contact tracing, testing, vaccination
and other epidemiological response activities.
m. Conduct vaccination activities. Vaccine -related
activities must receive prior approval in writing from
CDPHE.
n. Conduct wastewater COVID-19 surveillance
activities.
o. Support COVID-19 administrative, leadership, legal,
planning, and communication staffing and activities
within the agency.
11. CDPHE will provide the funding acknowledgement letter
within five (5) business days of contract execution.
12. The Contractor shall use the CDPHE budget template for
the project budget.
13. CDPHE will provide the budget template within five (5)
business days of contract execution. The budget can cover
allowable expenses from January 14, 2021, through July 31,
2023.
Updated 9/09/21
6
14. CDPHE will send the quarterly online surveys to the
Contractor to collect information about activities the
Contractor is performing with this funding. The survey will
include questions related to the following:
a. Epidemiological activities
b. Testing activities
c. Health equity activities
d. Infection prevention activities (including identifying
the infection prevention liaison at the LPHA)
e. Budget updates
f. Equipment productivity and benefit analysis, if
equipment is purchased.
15. The statewide CDPHE/local public health agency COVID-19
webinars are held on Tuesdays and Thursdays from 12:30 PM
- 1:30 PM, and recordings are available for one week after
the call in the COVID-19 LPHA Google folder
(https: / /drive.google.com /drive/folders/ 19rlh3Vy6BXF-17SO
OilTCwHDVsZmG f0). Call frequency may be adjusted as the
pandemic progresses, and will be communicated via email.
CDPHE will monitor call attendance by downloading
participant lists from the webinar service and monitor
viewing of meeting recording.
16. The Contractor shall use the CDPHE testing plan template
to provide jurisdictional testing information to CDPHE.
CDPHE intends to support testing activities through the
duration of the project period. Jurisdictional testing
information can include CDPHE-supported mechanisms and
other mechanisms.
17. The Contractor shall use the "COVID-19 outbreak report
form" found in this Google folder for initial and final
outbreak reports:
https://drive.google.com/drive/folders/1JyhL mUgP-RFJi9
TllvX0eZo8pVg-zju. Additional outbreak resources and tools
can be found in this folder.
18. The Contractor shall reference the Google Map of CDPHE
COVID-19 Epi Teams to determine the team assigned to the
Contractor's jurisdiction. Outbreak initial reports, line lists,
and final reports shall be submitted to the appropriate
team email address; alternatively, outbreak initial reports
and final reports can be emailed to the outbreak email
inbox: cdphe_covid_outbreak@state.co.us. This Google
Map is incorporated and made a part of this contract by
Updated 9/09/21
7
reference and is available at the following website:
https://www.google.com/maps/d/u/0/viewerM=39.681381
699999996%2C-104.8544189az=8amid=1vySlE7ORfqCb7FPn2
p89xC-2CXfbAbTw
19. The Contractor shall utilize CDPHE infection prevention
guidance if support is provided to Residential Care Facilities
within their jurisdiction. The Contractor shall not impose
limitations that are more restrictive than CDPHE guidance.
CDPHE guidance can be found at:
https: / /covid19.colorado.gov/ ltcf.
20. CDPHE will provide ventilation guidance and toolkit
information to the Contractor.
21. The Contractor shall participate in CDPHE led post award
meeting(s).
22. The Contractor shall ensure all funding requirements are
met with all expenses including subcontractors.
23. The Contractor shall ensure project budget is paced
throughout the full term of the contract. Vaccine -related
activities must receive prior approval in writing from
CDPHE.
24. The Contractor shall communicate any projected budget
changes to the CDPHE contract monitor that may result in
unobligated funds within 30 days of acknowledgment of
changes or by the designated deliverables within 6 months
and 12 months of contract expiration. Projected budget
changes could be staff changes, changes in county support,
lack of COVID-19 work, etc.
25. The Contractor shall respond to identified performance
improvements and needs that may arise in activities,
reporting, deliverables, and budget pacing.
26. The Contractor shall respond to CDPHE inquiries on health
equity activities and quarterly report submissions.
27. The Contractor shall continue to meet deliverables
contained in the ELC Enhancing Detection funding
statement of work that was provided in June 2020.
28. If the CDPHE approved equipment is purchased by the
Contractor , the Contractor shall prepare a final report. The
final report shall include a one -page summarization of the
impact equipment purchase had on the execution of the
scope of work.
Updated 9/09/21
8
29. If the CDPHE approved equipment is purchased by the
Contractor, the Contractor shall prepare an equipment final
inventory report in CDPHE provided template.
30. CDPHE will provide equipment inventory to Contractor no
later than 60 days prior to the end date of the contract.
Expected Results of
Activity(s)
1. Activities will contribute to the containment of COVID-19.
2. The Contractor will provide high quality public health
surveillance and epidemiological investigation of COVID-19
cases, contacts, and outbreaks in line with state and
federal requirements and best practices.
3. The Contractor shall maintain satisfactory performance
outlined in the statement of work.
Measurement of
Expected Results
1. CDPHE will tabulate data in CEDRS and Dr. Justina, or other
CDPHE-designated systems, on a regular basis to track the
containment of COVID-19.
2. CDPHE will calculate monthly investigation metrics to
measure and track the quality of investigations of COVID-19
cases, contacts, and outbreaks.
3. CDPHE will evaluate Contractor performance on a quarterly
basis at minimum.
Completion Date
Deliverables
1. The Contractor shall submit a plan,
using the CDPHE template,
identifying the COVID-19
epidemiological activities that
require personnel funding and
capacity plan for case
investigation, contact tracing, and
outbreak investigation via email to
the CDPHE Contract Monitor.
No later than 45 days
after the execution of
the contract
Updated 9/09/21
9
2. The Contractor shall submit a
project budget via email to the
CDPHE Contract Monitor.
No later than 45 days
after execution of the
contract
3. The Contractor shall submit the
budget revision via email to the
CDPHE Contract Monitor.
No later than 30 days
after the last day of
Quarter 3, annually
4. The Contractor shall notify the
CDPHE Contract Monitor via email
of unobligated funds.
No later than July 21,
2022 and by January
31, 2023
5. The Contractor shall respond to a
survey to report progress via email
from CDPHE.
Quarterly, by the last
day of the month
starting in July 2021
6. The Contractor shall submit a
COVID-19 testing plan for the
jurisdiction via email to the CDPHE
Contract Monitor.
No later than August
2, 2021
7. The Contractor shall submit line
lists for all active outbreaks in
their jurisdiction weekly by noon
on Tuesday via email to the CDPHE
Team listed on the Google Map of
CDPHE COVID-19 Epi Teams.
Weekly through July
31, 2023
8. The Contractor shall report
COVID-19 outbreaks to the
respective CDPHE COVID-19 Epi
Team or outbreak email inbox.
Within 24 hours of
identifying the
outbreak
9. The Contractor shall submit final
outbreak report forms to the
appropriate CDPHE COVID-19 Epi
Team or outbreak email inbox.
Within 2 weeks of the
outbreak meeting
closure criteria
Updated 9/09/21
10
10. The Contractor shall submit their
reimbursement for expenses from
January 14, 2021 through April 30,
2021, for reimbursement to the
CDPHE Contract Monitor.
11. The Contractor shall submit the
list of residential care facilities
where ventilation guidance and
the toolkit were provided via email
to the CDPHE Contract Monitor.
12. The Contractor shall submit a
signed funding acknowledgement
letter, using the CDPHE provided
template.
13. If the Contractor purchases CDPHE
approved equipment, the
Contractor shall submit the
equipment final report via email to
the CDPHE Contract Monitor.
140 If the Contractor purchases CDPHE
approved equipment, the
Contractor shall submit the
equipment
inventory final report
via email to the CDPHE Contract
Monitor
IV. ADDITIONAL PP) =VISIONS - Payment Structure
No later than 45 days
after execution of the
contract.
No later than 30 days
before the end of the
contract.
No later than 45 days
after execution of the
contract
No later than the
expiration date of the
contract.
No later than 30 days
after the end date of
the contract.
To receive compensation under the Purchase Order, the Contractor shall submit a signed
Monthly Invoice Form. This ELC Simplified Invoice template is accessible from the CDPHE
COVID-19 Fiscal website located at this link:https://docs.google.com/spreadsheets/
d/1 UgSoUoGmzAy6_0gPJx-b74BXw7R0gEbgzkL-RivOXIw/edit#gid=160701970; the form is
incorporated and made part of this statement of work by reference.
Updated
9/09/21
11
The Invoice Form must be submitted no later than forty-five (45) calendar days after the end
of the billing period for which services were rendered.
Expenditures shall be in accordance with the Statement of Work and Budget. Scan the
completed and signed Invoice Form and supporting documentation into an electronic
document. Email the Invoice form and general ledger supporting documentation to your
regional contract monitor. Supporting documentation must be maintained and may be
requested to verify compliance is met with funding requirements.
Unless otherwise provided for in the Purchase Order, "Local Match", if any, shall be included
on all invoices as required by the funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching
requirements unless approved in writing by the appropriate federal agency.
Final billings under the Purchase Order must be received by the State within a reasonable
time after the expiration or termination of the Purchase Order; but in any event no later than
forty-five (45) calendar days from the effective expiration or termination date of the
Purchase Order.
To ensure funding is available to complete deliverables throughout the period of performance,
the Contractor shall not invoice for more than the percent available as follows:
Period
Percent available for invoicing
Through 6/30/21
30%
Through 12/31/21
50%
Through 6/30/22
85%
Through 12/31/22
95%
Through 7/31/23
100%
V. Additional Provisions - Equipment and Capital requests
The Contractor shall obtain CDPHE approval prior to the purchase or lease of capital
equipment. Approved equipment shall be appended to the PO as Attachment A.
1. The Contractor, in accordance with the terms and conditions of this contract, shall
perform and complete, in a timely and satisfactory manner, all activities described in the
approved Scope of Work.
Updated 9/09/21
12
2. Contractor shall submit a revised budget reflecting the approved equipment prior to
any reimbursement request.
3. Contractor is required to purchase or lease any equipment through a competitive
process to ensure fair and reasonable pricing. Quotes shall be provided to CDPHE and
reflect the most economical option to accomplish the scope of work.
4. Contractor is required to provide proof of payment of equipment, prior to any
reimbursement request.
5. Contractor is required to provide proof of acceptance within the contract period, testing
of equipment and equipment performance in accordance with manufacturer's
specifications, prior to any reimbursement request.
6. For testing equipment, contractor is required to provide documentation of placement in a
CLIA certified lab or a CLIA waiver on file prior to any reimbursement request.
7. Contractor agrees to allow CDPHE to conduct site visits as determined necessary.
8. Contractor is responsible for all repair and maintenance costs outside of manufacturer's
warranty for the duration of the useful life of the equipment.
9. Contractor and any of its employees are required to operate the equipment in
accordance with the manufacturer's safety and operation instructions.
10. Contractor shall repair or replace any equipment which is damaged, destroyed, lost,
stolen, or involved in any other form of casualty.
11. Contractor shall not charge any costs for equipment after the end of the contract period.
12. Contractor agrees that equipment will be used in accordance with the project goals
outlined in the scope of work.
13. Contractor shall maintain property records for the duration of the award and at minimum
three years after final report which at a minimum include:
a. a description of the property
b. a serial number or other identification number
c. the source of funding for the property (including the FAIN)
d. who holds title
e. the acquisition date
f. cost of the property
g. percentage of Federal participation in the project costs for the Federal award
under which the property was acquired
h. the location, use and condition of the property
i. Any ultimate disposition data including the date of disposal and sale price of the
property.
14. Contractor will not sell, transfer or dispose of equipment for the entire term of the
contract without the prior written authorization of CDPHE.
Updated 9/09/21
13
15. Contractor is required to notify CDPHE during the contract period, if project goals
change or if the Contractor is unable to utilize the equipment due to changes in business
status, and must surrender the equipment to CDPHE for sale or reallocation to another
organization.
16. The Contractor may request the release of any security interest or lien requirement after
a period determined by CDPHE to allow complete ownership of equipment by
Contractor.
17. If approved equipment is purchased, the equipment final report shall include a one -page
summarization of the impact equipment purchase had on the execution of the scope of
work.
18. If approved equipment is purchased, the Contractor shall include in a description of
productivity and benefit analysis of the equipment usage in the quarterly online surveys.
19. Capitalized equipment paid for with awards made by CDPHE will be reported back to
CDPHE at the end of the contract term, at which time CDPHE will determine what is to
be done with the equipment (ie. returned, kept, sold, etc). A final inventory report will be
required within 30 days of award end date on a template to be provided by CDPHE.
VI. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be
conducted throughout the contract period by the Contract Monitor. Methods used will include
a review of documentation determined by CDPHE to be reflective of performance to include
progress reports and other fiscal and programmatic documentation as applicable.
VII. Resolution of Non -Compliance:
The Contractor will be notified in writing within (10) calendar days of discovery of a
compliance issue. Within (5) calendar days of discovery, the Contractor and the State will
collaborate, when appropriate, to determine the action(s) necessary to rectify the
compliance issue and determine when the action(s) must be completed. The action(s) and
timeline for completion will be documented in writing and agreed to by both parties. If
extenuating circumstances arise that require an extension to the timeline, the Contractor
must email a request to the Contract Monitor and receive approval for a new due date. The
State will oversee the completion/implementation of the action(s) to ensure timelines are
met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the
agreed upon compliance resolution plan, the State may exercise its rights under the provisions
of this contract.
Updated 9/09/21
14
CDPHE monitoring findings of non-performance, inadequate performance, or excessive
unobligated funds without an adequate spenddown plan may result in a revision to this
Statement of Work and a reduction or termination of ELC COVID funding.
Updated 9/09/21
15
Attachment A
Please enter the following information:
Equipment
Please
enter
Approval
the
funding
for
source
Funding
(e.g.
Source
ELC#2, IMM#4)
ELC
R2
Subrecipient:
Please
enter
agency
name
Weld
- WCDPHE
Agreement
Please
number:
enter the
PO#
2021
*10541
Approval
Date
the
Subrecepient
Date
is approved to purchase
04/27/2022
2021)
(retroactive
approval
to
December
The Subrecipient has requested the purchase/lease of the capital equipment documented in the
attached quote with the following justification:
List justification:
This instrument allow$
incorporating health ei
#5, and, Objective #3:
> WCDPHE to move forward with our testing plan and
luity into COVID-19 testing, per Objective #1: Primary Activity
Primary activity #1
Upon review, the request has been determined to be:
Allowable:
Please
Explain
lab
Purchase
is
allowable
of
SARS-CoV-2
within
SOW
testing
of
ELC
equipment
R2
for use at
Weld's
CLIA
certified
Allocable:
Please
Explain
All
costs
for
this
testing
equipment
will
be covered
by
ELC
R2
Reasonable:
Please Explain
Sole
Quote
source.
includes
required
is
the
only
4
year
manufacturer
warranty.
that
produces
this
equipment.
This
Necessary:
Please
Explain
WCDPHE
without
this
will
instrument.
not
have
capacity
to do
SARS-CoV-2
testing
at
their
lab
Print this document to PDF and sign the following:
This request has been programmatically approved by:
I have determined that the request is reasonable and necessary for the execution of the subrecipient scope of
work and aligns with sponsor guidance.
Subrecipie t Auth • ed Representative:
SEP 2 6 2022
Scott K. James, Chair, Board of Weld County Commissioners
I have read, understand, and agree to abide by the requirements outlined in the equipment provision of the
scope of work for the above referenced equipment.
2422 -027r�
Contract Form
New Contract Request
Entity Information
Entity Name"
COLORADO DEPT OF PUBLIC
HEALTH /ENVIRONMENT
Entity ID*
'x000001926
❑ New Entity?
Contract Name" Contract ID
COVID-19 ELC LAB TESTING EQUIPMENT PURCHASE - 6306
AGREEMENT TO ABIDE BY SOW REQUIREMENTS
Contract Status
CTB REVIEW
Contract Lead*
AGOMEZ
Contract Lead Email
agomezi2weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description"
CDPHE COVID1 9 ELC ACKNOWLEDGEMENT FORM FOR EQUIPMENT PURCHASE AGREEMENT TO ABIDE BY STATE & FEDERAL
REQUIREMENTS
Contract Description 2
Contract Type"
AGREEMENT
Amount"
$185,439.00
Renewable
NO
Automatic Renewal
NO
Grant
YES
IGA
Department
HEALTH
Department Email
CM-Health,pweldgov.com
Department Head Email
CM-Health-
DeptHeadAweldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORNEY,J,WELDG
OS.COM
Requested BOCC Agenda
Date"
09 26 2022
Due Date
09 22 2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Grant Deadline Date
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
12 01 x'2022
Review Date.
12'31;2022
Renewal Date
Termination Notice Period Committed Delivery Date
Contact Information
Contact Info
Contact Name
Purchasing
Expiration Date*
12;30;2022
Contact Type Contact Email Contact Phone I Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
TANYA GEISER
DH Approved Date
09;22,2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
09;26,'2022
Originator
AGOMEZ
finance Approver
CHERYL PATTELLI
Legal Counsel
BRUCE BARKER.
Finance Approved Date Legal Counsel Approved Date
09122/2022 09;22/2022
Tyler Ref #
AG 092622
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