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Home My WebLink About20223312.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, NOVEMBER 30, 2022 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, November 30, 2022, at the hour of 9:00 a.m. W. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Scott K. James, Chair Commissioner Mike Freeman, Pro-Tem Commissioner Perry L. Buck Commissioner Steve Moreno - EXCUSED Commissioner Lori Saine - EXCUSED Also present: Assistant County Attorney, Karin McDougal Acting Clerk to the Board, Houstan Aragon Chief Financial Officer, Cheryl Pattelli i MINUTES: Commissioner Buck moved to approve the Minutes of the Board of County Commissioners meeting of November 16, 2022, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. `'. CERTIFICATION OF HEARINGS: Commissioner Buck moved to approve the Certification of Hearings conducted on November 16, 2022, as follows: 1) PCSC22-0013 - Scott and Kristen Fisher. Commissioner Freeman seconded the motion, which carried unanimously. 1E1 PUBLIC INPUT: No public input was given. la AMENDMENTS TO AGENDA: Chair James indicated the request to add an additional date, November 28, 2022, to General Warrants. Commissioner Freeman moved to approve said amendment. The motion was seconded by Commissioner Buck, and it carried unanimously. 1,1 CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda, as printed. Commissioner Buck seconded the motion, and it carried unanimously. Ei WARRANTS: 1) GENERAL WARRANTS — NOVEMBER 28, and 29, 2022: Commissioner Freeman moved to approve the General Warrants, as printed. Commissioner Buck seconded the motion, and it carried unanimously. Minutes, Wednesday, November 30, 2022 Page 1 2022-3312 BC0016 i BIDS: 1) APPROVE BID #62200041, ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE, IMPLEMENTATION / INTEGRATION SERVICES (REQUEST FOR PROPOSAL [RFP] FOR WELD COUNTY'S NEW ERP) — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, alongside Mary Truslow, Department of Information Technology, stated eight (8) bids were received for the Request for Proposal (RFP); after review, staff selected two (2) vendors for their best and final offers. He stated staff recommends selecting the lowest bidder who met specifications, Collaborative Solutions, LLC, and Workday, Inc., for a total amount of $9,016,679.00, over the course of five (5) years. Mr. Rose further stated the first year's cost will be $3,274,918.49, for the initial cost of the software licenses, plus the first year of implementation. Commissioner Freeman, as the coordinator for the Department of Information Technology, moved to approve said bid, and further commended the staff involved in the review process. He further stated there will be a two-year implementation process to do this the right way, and this will make a big difference for Weld County with benefits realized well into the future. The motion was seconded by Commissioner Buck, and it carried unanimously. _l l 1_=; 2) PRESENT BID #62200166, ARCHITECTURAL AND ELECTRICAL DESIGN SERVICES FOR NEW BACKUP GENERATORS - FACILITIES DEPARTMENT: Christie Peters, Purchasing Department, stated three (3) bids were received and staff will make a recommendation on December 19, 2022. OM NEW BUSINESS: 1) CONSIDER CONTRACT ID #6467 ACCEPTANCE OF PURCHASE ORDER FUNDS FOR COLORADO WORKS SUBSIDIZED TRAINING AND EMPLOYMENT PROGRAM (CW STEP), AND AUTHORIZE DEPARTMENT OF HUMAN SERVICES TO DISBURSE FUNDS: Tami Grant, Deputy Director of the Department of Human Services, stated the department has received a purchase order in the amount of $150,000.00, as part of a state-wide employment training program that aims to assist Colorado Works recipients in attaining a living wage, permanent jobs with subsidized wages, and on-the- job training. Commissioner Buck moved to accept purchase order funds, and authorize the Department of Human Services to disburse funds. The motion was seconded by Commissioner Freeman, and it carried unanimously. L 1 2) CONSIDER CONTRACT ID #6489 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - CHRISTINA ARCHULETA: Ms. Grant stated this contract is for a new kinship foster care home located in Greeley, Colorado. Commissioner Buck moved to approve said contract and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. . 3) CONSIDER CONTRACT ID #6490 REGIONAL/LOCAL PLAN NARRATIVE UPDATE, LOCAL AREA ANNUAL COMPLIANCE PLAN, AND EXPENDITURE AUTHORIZATION AND WORK PLAN FOR VARIOUS WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) PROGRAMS, FOR 2020-2023 UPSTATE REGIONAL PLAN, AND AUTHORIZE CHAIR TO SIGN: Ms. Grant stated the department is submitting a four (4) year regional and local plan as requirements by WIOA, to use funds for allowable activities under the program. Commissioner Freeman moved to approve said plan narrative update, local area annual compliance plan, and expenditure authorization, and authorize the Chair to sign. The motion, which was seconded by Commissioner Buck, carried unanimously. Minutes, Wednesday, November 30, 2022 Page 2 2022-3312 BC0016 IE 4) CONSIDER CONTRACT ID #6505 INTERGOVERNMENTAL AGREEMENT FOR DISABILITY PROGRAM NAVIGATOR AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY: Ms. Grant stated this agreement is cost neutral for the County, totaling $94,000.00, from October 1, 2022, through September 30, 2023, and establishes the Disability Program Navigator position that will assist people with disabilities in making referrals to the Division of Vocational Rehabilitation, provide successful employment outcomes, and increase community linkages. Commissioner Buck moved to approve said agreement and authorize the Chair to electronically sign and submit. Seconded by Commissioner Freeman; the motion carried unanimously. J 5) CONSIDER CONTRACT ID #6506 AGREEMENT FOR PROFESSIONAL SERVICES FOR FOSTER PARENT TRAINING AND CO -FACILITATOR SERVICES, AND AUTHORIZE CHAIR TO SIGN — TIERNEY BALDWIN: Ms. Grant stated this agreement is with a current foster parent, Tierney Baldwin, to serve as a Foster Parent Co -Facilitator, for reimbursement of services in the amount of $9,900.00, from January 1, 2023, through December 31, 2023, for utilizing the National Training and Development Curriculum. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Buck, carried unanimously. Ira ii 6) CONSIDER CONTRACT ID #6507 AGREEMENT FOR PROFESSIONAL SERVICES FOR FOSTER PARENT TRAINING AND CO -FACILITATOR SERVICES, AND AUTHORIZE CHAIR TO SIGN - ESTHER DENNIS: Ms. Grant stated this agreement is with a current foster parent, Esther Dennis, to serve as a Foster Parent Co -Facilitator for reimbursement of services in the amount of $9,900.00, from January 1, 2023, through December 31, 2023, for utilizing the National Training and Development Curriculum. Commissioner Buck moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. !.} 7) CONSIDER CONTRACT ID #6484 AMENDMENT #1 TO THE INTERGOVERNMENTAL AGREEMENT FORA TRUCK ROUTE ON CRS 76 AND 33 AND AUTHORIZE CHAIR TO SIGN — TOWN OF EATON: Don Dunker, Department of Public Works, stated this amendment will change the date for completion to the end of 2024, during which time the County will make improvements to County Road (CR) 76, and at the intersections with CRs 35 and 33. Commissioner Freeman moved to approve said amendment and authorize the Chair to sign. The motion was seconded by Commissioner Buck, and it carried unanimously. i 8) CONSIDER TEMPORARY CLOSURE OF CR 7 BETWEEN CRS 46 AND 48: Amy Mutchie, Department of Public Works, stated this closure will begin December 12, 2022, and go through December 16, 2022, for the removal of an abandoned concrete box, and performing a re -deck repair on Bridge 7/46A. She explained the detour route for the record and stated message boards are placed in advance of the closure. Commissioner Buck moved to approve said temporary closure. The motion was seconded by Commissioner Freeman, and it carried unanimously. El 9) CONSIDER TEMPORARY CLOSURE OF CR 16.5 BETWEEN CRS 3.25 AND 5: Ms. Mutchie stated this closure will begin December 19, 2022, and go through December 22, 2022, for the replacement of a drainage culvert that is currently collapsing. She stated the detour route is already treated for dust and message boards are placed in advance of the closure. Commissioner Freeman moved to approve said temporary closure. The motion was seconded by Commissioner Buck, and it carried unanimously. Minutes, Wednesday, November 30, 2022 Page 3 2022-3312 BC0016 1 10) CONSIDER TEMPORARY CLOSURE OF CR 72 BETWEEN CR 39 AND DEAD END: Ms. Mutchie stated this closure will begin on December 12, 2022, and go through December 22, 2022, for the replacement of a drainage culvert, and to pave a cul-de-sac for the Omaha Trucks Project. She explained the rail company does have alternate access during this closure, and in this instance, there is no detour route or need for dust control. Commissioner Buck moved to approve said temporary closure. The motion was seconded by Commissioner Freeman, and it carried unanimously. ix=1 PLANNING: 1) CONSIDER PARTIAL VACATION OF FOUR -LOT RECORDED EXEMPTION, RECX20-0106, FOR REMOVAL OF LOT D - PHILIP AND BREE LUKENS: Diana Aungst, Department of Planning Services, stated staff received a letter dated November 1, 2022, requesting the removal of Lot D from Recorded Exemption, RECX20-0106. She stated there is a 30 -foot by 100 -foot joint access and utility easement shared by Lot C, that will remain on the site. Ms. Aungst stated Lot A is not considered part of this request, and Lots B, and C, are owned by the applicants and all four (4) lots have access onto CR 17. She stated notice was sent to surrounding property owners informing them of today's hearing, and the resulting parcel will be larger than 35 acres. Ms. Aungst stated staff recommends approval subject to the Condition that the applicant submit a signed vacation plat for review, and upon acceptance, submit the plat for recording. Scott Ducommun, Alles Taylor and Duke, represented the applicant and was present for questions. No public testimony was offered concerning this matter. Commissioner Buck moved to approve said partial vacation, with the Condition of Approval. The motion was seconded by Commissioner Freeman, and it carried unanimously. ≥`t' 2) CONSIDER DECOMMISSIONING PLAN AND ACCEPT COLLATERAL FOR ZONING PERMIT FOR SOLAR ENERGY FACILITY, ZPSF22-0001, LESS THAN FIVE (5) ACRES (5 ACRE SEF) - PIVOT SOLAR 22, LLC: Maxwell Nader, Department of Planning Services, stated the zoning permit was conditionally approved on April 27, 2022, for a three (3) acre Solar Energy Facility (SEF), and Condition of Approval #4.G requires collateral for decommissioning, per Weld County Code. He stated a Surety Bond was submitted and deemed acceptable by staff. Commissioner Freeman moved to approve said decommissioning plan, and accept collateral. The motion was seconded by Commissioner Buck, and it carried unanimously. LIE 3) CONSIDER DECOMMISSIONING PLAN AND ACCEPT COLLATERAL FOR ZONING PERMIT FOR SOLAR ENERGY FACILITY, ZPSF22-0002, LESS THAN FIVE (5) ACRES (5 ACRE SEF) - PIVOT SOLAR 23, LLC: Mr. Nader stated the zoning permit was conditionally approved on April 27, 2022, for a three (3) acre Solar Energy Facility (SEF), and Condition of Approval #3.F requires collateral for decommissioning, per Weld County Code. He stated a Surety Bond was submitted and deemed acceptable by staff. Commissioner Buck moved to approve said decommissioning plan, and accept collateral. The motion was seconded by Commissioner Freeman, and it carried unanimously. L! 4) CONSIDER DECOMMISSIONING PLAN AND ACCEPT COLLATERAL FOR ZONING PERMIT FOR SOLAR ENERGY FACILITY, ZPSF22-0003, LESS THAN FIVE (5) ACRES (5 ACRE SEF) - PIVOT SOLAR 28, LLC: Mr. Nader stated the zoning permit was conditionally approved on April 25, 2022, for a three (3) acre Solar Energy Facility (SEF), and Condition of Approval #3.E requires collateral for decommissioning per Weld County Code. He stated a Surety Bond was submitted and deemed acceptable by staff. Commissioner Freeman moved to approve said decommissioning plan, and accept collateral. The motion was seconded by Commissioner Buck, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Minutes, Wednesday, November 30, 2022 Page 4 2022-3312 BC0016 Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:24 a.m. These Minutes were approved on the 19th day of December, 2022. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ddtArAl W ;t1 Scott K. James, Chair Weld County Clerk to the Board ,.nn eputy Clerk to the Board Minutes, Wednesday, November 30, 2022 Page 5 2022-3312 BC0016 ATTENDANCE LIST SCo5�- Ducor m,,n ADDRESS (CITY,. STATE ZIP) .,EMAIL F 36/o 2 ' QU u,i1r6 f1/bnj to $ova, AI/ S—Tb✓lo ,-.n)& e s/�f/cam,cv COUNTY OF RESIDENCE tort7 SPEAKING `(YIN)? Hello