HomeMy WebLinkAbout20220884.tiffRESOLUTION
RE: APPROVE FORM SF -424 FOR 2021 STATE CRIMINAL ALIEN ASSISTANCE
PROGRAM (SCAAP) GRANT APPLICATION AND AUTHORIZE CHAIR TO SIGN AND
ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Form SF -424 for the 2021 State Criminal
Alien Assistance Program (SCAAP) Grant Application from the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's
Office, to the U.S. Department of Justice, with further terms and conditions being as stated in said
application form, and
WHEREAS, after review, the Board deems it advisable to approve said application form,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Form SF -424 for the 2021 State Criminal Alien Assistance
Program (SCAAP) Grant Application from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the
U.S. Department of Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application form, and that Sonja Kohlgraf, Sheriffs Office, be, and hereby is,
authorized to electronically submit said form.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 21st day of March, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d,,4y,);e1
Weld County Clerk to the Board
BY:
APP
ounty orney
Date of signature: 3 /241/
t K. James, Chair
Mike E. e man, Pro-Te
teve Moreno
EXCUSED
Lori Saine
CC : SO (SK), ACT(cP/cD)
N /13 /22
2022-0884
SO0043
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: FY2021 State Criminal Alien Assistance Program Grant Application (SCAAP)
DEPARTMENT: Weld County Sheriff's Office DATE: 3/11/2022
PERSON REQUESTING: Sonja Kohlgraf, WCSO Budget Manager
Brief description of the problem/issue:
Each year, the Federal Government allows for grant funding to help offset the cost incurred by housing illegal
aliens in jails and prisons. The Fiscal Year 2021 State Criminal Assistance Program (SCAAP) application is
currently open, and the WC Sheriff's Office would like to submit Form SF -424 (see attached) through
Grants.Gov as the pre application process.
The grant has paid over $4M over the last 14 years to Weld County. The annual award has ranged from
$129,161 to $542,059 depending on availability of funds and the eligibility requirements of the grant.
Historically, the Sheriff's Office has used the money to offset the cost of medical services for inmates in the jail
which is an eligible use of these funds.
We are requesting approval to submit form SF -424 Application for Federal Assistance via Grants.gov which is
the first step to initiate the application process and have The WCSO Budget Manager certify on the Chair's
behalf.
By not submitting the form and application, Weld County will forfeit any chance of receiving funds for this
program with the grant period mentioned above.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approve the request to certify and submit the grant application by due date of 4/25/2022.
Deny the request to submit the grant. This would remove our ability to receive Federal dollars for this program.
Recommendation:
Authorize WCSO Budget Manager to certify and submit form SF -424, SCAAP FY2021 funding application, on
the Chair to the Weld County Board of Commissioners' behalf.
The County Attorney has reviewed the form and the Sheriff recommends submission.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
vh a P Cti
2022-0884
O3/2_1 30 0346
Karla Ford
From:
Sent:
To:
Subject:
Attachments:
Approve
Mike Freeman
Monday, March 14, 2022 2:15 PM
Karla Ford
Re: Please Reply - PA Request SCAAP 2021 SF -424 form
image003.jpg; image001.jpg; image002.png; Draft of SF -424 Form Pre-Application.pdf;
3-9-2022 PA Rqst to BOCC SCAAP P12021 SF424 application.doc
Sent from my iPhone
On Mar 14, 2022, at 12:16 PM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve recommendation. Thank you!
Karla Ford
Executive Assistant & Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: k.ford weldgay.conn :: www,weldgov.com
*Please note my working hours are Monday -Thursday 7:00a.m..5.00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Sonja Kohlgraf <skohlgraf@weldgov.com>
Sent: Friday, March 11, 2022 4:01 PM
To: Karla Ford <kford@weldgov.com>
Subject: PA Request SCAAP 2021 SF -424 form
Hello Karla,
Attached is the PA request to initiate the SCAAP 2021 grant application process. I included the SF -424
form that needs to be submitted in grants.gov as part of the pre application process.
Thank you,
Sonja Kohigraf, MBA
Budget Manager
Weld County Sheriff s Office
Ph: 970-400-2872
Karla Ford
From:
Sent:
To:
Subject:
yes
Lori Saine
Weld County Commissioner, District 3
1150 O Street
PO Box 758
Greeley Co 80632
Phone: 970-400-4205
Fax: 970-336-7233
Email: Isaine.@weldpov.com
Website: www.co.weld.cotus
In God We Trust
4....**ttlter-av
Lori Saine
Tuesday, March 15, 2022 7:50 AM
Karla Ford
RE: Please Reply - SO PA Request SCAAP 2021 SF -424 form
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Karla Ford <kford@weldgov.com>
Sent: Monday, March 14, 2022 3:23 PM
To: Lori Saine <Isaine@weldgov.com>
Subject: Please Reply - SO PA Request SCAAP 2021 SF -424 form
Importance: High
Please advise if you approve recommendation. Thank you.
Karla Ford*
Executive Assistant & Office Manager, Board of Weld County Commissioners
1150 0 Street, P.C. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kfordc. weldclov.com :: www.weldgov.corn
**please note my working hours are MondafThursday 7:00a.m.-5:00p.m.**
1
Cheryl Hoffman
From:
Sent:
To:
Subject:
DoNotReply@grants.gov
Monday, March 21, 2022 2:37 PM
Sonja Kohlgraf
GRANT13578486 Grants.gov Submission Receipt
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Your application has been received by Grants.gov, and is currently being validated.
Your submission was received at Mar 21, 2022 04:36:50 PM EDT
Validation may take up to 2 business days. To check the status of your application please click here
https://urldefense.com/v3/_https://www.grants.gov/applicants/track-my-
application.html?tracking_num=GRANT13578486;!!KFsi0bvCuh0!tglV8isNcJPjQna9nq_aapgghh2Qd2bKhuYLep_3GmY
9T-a2w-VA184m4A35pCHATg$
Type: GRANT
Grants.gov Tracking Number: GRANT13578486
We will notify you via email when your application has been validated by Grants.gov and is being prepared for Grantor
agency retrieval.
UEI: MKKXT9U9MTV5
AOR name: Sonja Kohlgraf
Application Name: FY2021 SCAAP Weld County Sheriff's Office
Opportunity Number: O-BJA-2021-171190
Opportunity Name: BJA FY 21 State Criminal Alien Assistance Program
https://urldefense.com/v3/_https://apply07.grants.gov/apply/login.faces?cleanSession=1;! !KFsi0bvCuh0!tgIV8isNcJ
PjQna9nq_aapgghh2Qd2bKhuYLep_3GmY9T-a2w-VA184m4A0iHMN6Mw$
Thank you.
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
support@grants.gov
1-800-518-4726
24 hours a day, 7 days a week. Closed on federal holidays.
PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose.
1
Cheryl Hoffman
From:
Sent:
To:
Subject:
DoNotReply@grants.gov
Monday, March 21, 2022 2:37 PM
Sonja Kohlgraf
GRANT13578486 Grants.gov Submission Validation Receipt for Application
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Your application has been received and validated by Grants.gov and is being prepared for Grantor agency retrieval.
UEI: MKKXT9U9MTV5
AOR name: Sonja Kohlgraf
Application Name: FY2021 SCAAP Weld County Sheriffs Office
Opportunity Number: O-BJA-2021-171190
Opportunity Name: BJA FY 21 State Criminal Alien Assistance Program
https://urldefense.com/v3/_https://a pply07.gra nts.gov/apply/login.faces?cleanSession=l_; ! ! KFsi0bvCuh0!vcm_cLQZf
8zjzglgWu89GhWQYrCgz7zLTj50in5g7926XucOua WsOxPoYmmVe0S0cw$
You will be notified via email when your application has been retrieved by Grantor agency.
Thank you.
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
support@grants.gov
1-800-518-4726
24 hours a day, 7 days a week. Closed on federal holidays.
PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose.
1
I
GRANTS-GOV'
WORKSPACE FORM
1-800-518-4726
SUPPORT@GRANTS.GOV
This Workspace form is one of the forms you need to complete prior to submitting your Application Package. This form can be completed in its entirety offline using
Adobe Reader. You can save your form by clicking the "Save" button and see any errors by clicking the "Check For Errors" button. In -progress and completed forms
can be uploaded at any time to Grants.gov using the Workspace feature.
When you open a form, required fields are highlighted in yellow with a red border. Optional fields and completed fields are displayed in white. If you enter invalid or
incomplete information in a field, you will receive an error message. Additional instructions and FAQs about the Application Package can be found in the Grants.gov
Applicants tab.
OPPORTUNITY & PACKAGE DETAILS:
Opportunity Number:
O-BJA-2021-171190
Opportunity Title:
BJA FY 2021 State Criminal Alien Assistance Program Program Requirements and
Application Instructions
Opportunity Package ID: PKG00272503
CFDA Number: 16.606
CFDA Description: State Criminal Alien Assistance Program
Competition ID:
Competition Title:
Opening Date: 03/09/2022
Closing Date:
04/25/2022
Agency:
Bureau of Justice Assistance
Contact Information:
SCAAP Help Desk
APPLICANT & WORKSPACE DETAILS:
Workspace ID:
WS00856130
Application Filing Name: FY2021 SCAAP Weld County Sheriff's Office
DUNS:
0757579550000
Organization: WELD, COUNTY OF
Form Name: Application for Federal Assistance (SF -424)
Form Version: 3.0
Requirement: Mandatory
Download Date/Time: Mar 10, 2022 12:32:40 PM EST
Form State:
FORM ACTIONS:
OMB Number. 4040-0004
Expiration Date: 12/31/2022
Application for Federal Assistance SF -424
* 1. Type of Submission:
Application
* 2. Type
of Application: * If Revision, select appropriate letter(s):
g Preapplication
New
Application
Changed/Corrected
Continuation
Revision
* Other (Specify):
" 3. Date Received: 4. Applicant Identifier:
Completed by Grants.gov upon submission.
5a. Federal Entity Identifier.
5b. Federal Award Identifier
State Use Only:
6. Date Received by
7. State Application Identifier.
State:
CO
8. APPLICANT INFORMATION:
* a. Legal Name: County of Weld
* b. Employer/Taxpayer Identification Number (EIN/TIN):
* c. Organizational DUNS:
84-6000813
[757579550000
d. Address:
* Streetl:
Street2:
* City:
County/Parish:
*State:
Province:
"Country:
* Zip / Postal Code:
1150 0 Street
Greeley
CO
CO: Colorado
USA: UNITED STATES
80631-9596
e. Organizational Unit:
Department Name:
Division Name:
Weld County Sheriff's Office
f. Name and contact information of person to
be contacted on matters
involving this application:
* First Name:
Prefix: Mrs .
Sonj a
Middle Name:
* Last Name: Kohlgraf
Suffix:
Title: Budget Manager
Organizational Affiliation:
Weld County Sheriff's Office (Colorado)
*Telephone Number.
19704002872 Fax Number
* Email: skohlgraf@weldgov.com
Application for Federal Assistance SF -424
* 9. Type of Applicant 1: Select Applicant Type:
B: County Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
Bureau of Justice Assistance
11. Catalog of Federal Domestic Assistance Number:
16.606
CFDA Title:
State Criminal Alien Assistance Program
* 12. Funding Opportunity Number:
O-BJA-2021-171190
* Title:
BJA FY 2021 State Criminal Alien Assistance Program Program Requirements and Application
Instructions
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
Attachment
t tete Attachment
. View Attachment
* 15. Descriptive Title of Applicant's Project:
Jail Inmate Cost Coverage - Weld County Sheriff's Office
Attach supporting documents as specified in agency instructions.
Add Attachments
Delete Attachments
View Attachments'
1
Application
for
Federal
Assistance
SF
-424
16. Congressional Districts Of:
* a. Applicant
CO -004
* b. Program/Project
co -004
Attach an additional list of Program/Project Congressional Districts if needed.
Add Attachment
t ;.., .,, ... ,
, ,
17. Proposed Project:
* a. Start Date:
07/01/2019
* b. End Date:
06/30/2020
18. Estimated Funding ($):
*a. Federal
59, 000, 000.00
* b. Applicant
0.00
*c. State
0.00
* d. Local
0.00
* e. Other
0.00
*f. Program Income
[ 0 .00
* g. TOTAL
59, 000, 000.00
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application
was made available
to the State
under the Executive Order 12372 Process for review on
.
X
b. Program
is subject to E.O. 12372 but has not been selected by the State for review.
c. Program
is not covered by E.O. 12372.
* 20. Is the Applicant
Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
Yes
X
No
If "Yes", provide
explanation and attach
Add Attachment
D ':1e_e Attachment
21. *By signing
herein are true,
comply with any
subject me to
this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
**IAGREE
** The list of certifications
specific instructions.
and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
Authorized Representative:
Prefix:
Mr.
* First Name:
Scott
Middle Name:
* Last Name:
James
Suffix:
* Title:
Chair, Board of Weld County Commissioners
* Telephone Number:
970-400-4200
Fax Number:
*Email:
BOCC@weldgov.com
* Signature of Authorized Representative:
Completed by Grants.gov upon submission.
* Date Signed:
Completed by Grants.gov upon submission.
Contract Form
New Contract Request
Entity Information
Entity Name*
US DEPARTMENT OF JUSTICE
Entity ID*
v,00004553
Contract Name*
FY2021 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM
(SCAAP) APPLICATION
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
5674
Contract Lead*
SKOHLGRAF
Contract Lead Email
skohlgraf'@co.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
REQUESTING APPROVAL TO SUBMIT FORM SF -424 APPLICATION FOR FEDERAL ASSISTANCE VIA GRANTS,GOV WHICH IS THE
FIRST STEP TO INITIATE THE APPLICATION PROCESS AND HAVE THE CTB CERTIFY ON THE CHAIR'S BEHALF.
Contract Description 2
tract Type •
GRANT
Amount*
$0.00
Renewable*
NO
Department
SHERIFF
Department Email
CM -Sheriff' weldgov.com
Department Head Email
CM-Sheriff-
DeptHeadraweldgov.com
County Attorney
GENERAL COUNTY
A I I ORNEY EMAIL
County Attorney Email
CM-
COUNTYA I I URNErAW'ELDG
OV.COM
Requested BOCC Agenda
Date*
03/2112022
Due Date
03, 17,2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Effective Date
Review Date*
10 (01 ,+2022
Renewal Date
Termination Notice Period
Committed Delivery Date
Expiration Date*
12/31,2022
Contact Information
>~ntaet Info
ContactName
Purchasing
Purchasing Approver
Approval Process
Department Head
DONNIE PATCH
DH Approved Date
03/16/2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
03:21!2022
Originator
SKOHLGRAF
Contact Type Contact Email
Finance Approver
CHRIS D'OVIDIO
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
03/17/2022
Tyler Ref #
AG 032122
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
03 17!2022
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