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Home My WebLink About20221792.tiffRESOLUTION RE: APPROVE CONTRACT AMENDMENT #1 FOR COLORADO COMMUNITY RESPONSE PROJECT AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Contract Amendment #1 for the Colorado Community Response Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Early Childhood, commencing July 1, 2021, and ending June 30, 2023, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Contract Amendment #1 for the Colorado Community Response Project between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Early Childhood, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to electronically sign and submit said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of June, A.D., 2022, nunc pro tunc July 1, 2021. BOARD OF COUNTY COMMISSIONERS WELC/COUNTY, COLORADO ATTEST: d,d7:44) jp;tk, Scott K. James, Chair Weld County Clerk to the Board ounty torney Date of signature: 7/7/n2. teve Moreno cc: H S D 7/2-7/22 2022-1792 HR0094 Con-hvaCf5ctFs9 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: June 14, 2022 TO: Board of County Commissioners -- Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Colorado Community Response (CCR) Grant Amendment #1 with the Colorado Department of Human Services (CDHS) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Colorado Community Response (CCR) Grant Amendment #1 with the Colorado Department of Human Services (CDHS). In 2021, the Department of Human Services' Family Resource Division (FRD) was awarded funding as part of the State's Colorado Community Response (CCR) Grant for prevention programs. This contract is known as Tyler ID: 2021-1651. With this funding, FRD provides voluntary case management services to a minimum of 40 Weld County families who have been reported to child protection but screened out, closed after initial assessment, or referred by a community agency. The focus of the prevention program is on providing access to needed concrete services and enhancing support networks to meet families' needs. This amendment extends the term of the contract through June 30, 2023. The total amount of funding awarded for this second term is $126,518.00, bringing the total award amount to $253,036.00. The amendment has been reviewed and approved by legal (C. Perry). I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign via DocuSign. Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Approve Recommendation --X;7 Schedule Work Session Other/Comments: Pass -Around Memorandum; June 14, 2022 — CMS ID 5989 2022-1792 0x/22 EI-V-00c14 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 a Att COLORADO Department of Early Childhood CONTRACT AMENDMENT #1 SIGNATURE AND COVER PAGE State Agency Colorado Department of Early Childhood 1575 Sherman Street, lst Floor Denver, CO 80203 Original Contract Number 22 IHIA 169577 Contractor Weld County Department of Human Services 315 N. 11th Avenue, Building A Greeley, CO 80632 Amendment Contract Number 23 QAAA 175424 Current Contract Maximum Amount Initial Term State Fiscal Year 2022 $126,518 Extension Terms State Fiscal Year 2023 $126,518 Total for All State Fiscal Years $253,036 Contract Performance Beginning Date July 1, 2021 Current Contract Expiration Date June 30, 2023 Signature Page begins on next page - Amendment Contract Number: 23 QAAA 175424 Page 1 of 4 CDEC V.1 Rev. 03/15/2022 DocuSign Envelope ID: 471 D4981-5EAE-44E0-9037-A48D51 E37321 a COLORADO Department of Early Childhood THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. CONTRACTOR Weld County Department of Human Services e-- DocuSigned by: Gaff k.,,�0u MO E' 8 D8 6 D Signed: STATE OF COLORADO Jared Polis, Governor Colorado Department of Early Childhood DocuSigned by: l " S& Cot • • 1 -11A011 -0713 "1C8 By: Scott K. James, Chair of the Board of Commissioners 6/23/2022 Date: Lisa Castiglia Printed Name: Title: CFO, office of Early childhood 6/23/2022 Date: In accordance with §24-30-202 C.R.S., this By: Amendment is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD p—DocuSigned by: 11444 14414:0~0.0%. —D2A31DG8619C416... Andrea Eurich / Janet Miks / Toni Williamson 6/23/2022 Amendment Effective Date: -- Signature and Cover Pages End -- Amendment Contract Number: 23 QAAA 175424 Page 2 of 4 CDEC V.1 Rev. 03/15/2022 aO-/79a DocuSign Envelope ID:471D4981-5EAE-44E0-9037-A48D51E37321 CD C COLORADO Department of Early Childhood 1. PARTIES This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Contract shall be construed and interpreted in accordance with the Contract. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment. B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Contract contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment or July 1, 2022, whichever is later and shall terminate on the termination of the Contract. 4. PURPOSE In accordance with the provisions of this contract and its exhibits and attachments, the Contractor shall: Provide comprehensive voluntary case management and advocacy services for families reported to child protective services but screened out and/or closed after initial assessment; these services will increase enrolled families' protective capacities by promoting individual, family, and community strengths; and will address the link between poverty and child maltreatment by connecting enrolled families to vital economic and other support services. This Amendment shall extend the contract expiration date, increase funds for services to be provided in SFY23, and amends Exhibits A, B and C. 5. MODIFICATIONS The Contract and all prior amendments thereto, if any, are modified as follows: A. Extend the Contract Expiration Date from June 30, 2022, to June 30, 2023. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Expiration Date shown on the Signature and Cover Page for this Amendment. B. Increase the Contract Amount for SFY23 by $126,518 and Increases the Maximum Amount for All State Fiscal Years from $126,518 to $253,036. Amendment Contract Number: 23 QAAA 175424 Page 3 of 4 CDEC V.1 Rev. 03/15/2022 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 a COEC COLORADO Department of Early Childhood The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown on the Signature and Cover Page for this Amendment. C. Exhibit A — Statement of Work Exhibit A — Amendment #1, which is attached and incorporated by this Amendment, shall be added to Exhibit A of the Original Contract. D. Exhibit B — Budget Exhibit B — Amendment #1, which is attached and incorporated by this Amendment, shall be added to Exhibit B — of the Original Contract. E. Exhibit C — Additional Provisions Exhibit C — Amendment #1, which is attached and incorporated by this Amendment, shall replace Exhibit C of the Original Contract. 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments or other modifications to the Contract, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Contract, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract or any prior modification to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Contract to the extent that this Amendment specifically modifies those Special Provisions. Amendment Contract Number: 23 QAAA 175424 Page 4 of 4 CDEC V.1 Rev. 03/15/2022 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 aColorado Ikgazeatmt of Early Childhood COLORADO STATEMENT OF WORK (SOW) WELD COUNTY DEPARTMENT OF HUMAN SERVICES 315 N. 11TH AVENUE, BUILDING A GREELEY, CO 80632 JULY 1, 2022 - JUNE 30, 2023 Page 1of10 Exhibit A — Amendment #1 DocuSign Envelope ID: 471 D4981-5EAE-44E0-9037-A48D51 E37321 tip Colorado map Department ofEi yCEi1Anod COLORADO Exhibit A — Amendment #1 INTRODUCTION/BACKGROUND The Weld County Department of Human Services shall provide comprehensive voluntary case management and advocacy services for families reported to child protective services but screened out and/or closed after initial assessment; these services shall increase enrolled families' protective capacities by promoting individual, family, and community strengths; and shall address the link between poverty and child maltreatment by connecting enrolled families to vital economic and other support services. By partnering with families in the early stages of child maltreatment risk, a broader and richer child abuse prevention service continuum exists in Weld County. The Weld County Department of Human Services shall provide intensive coordination of community -based supports (case management, financial decision making, social capital opportunities and flex funding) based on family identified goals. SCOPE OF WORK The Weld County Department of Human Services shall provide voluntary case management services to a minimum of 40 Weld County families who have been reported to child protection but screened out, closed after initial assessment, or referred by a community agency. The program seeks to prevent child abuse and neglect and strengthen family functioning by providing access to needed concrete services and enhancing support networks to meet their needs. This approach partners with and enhances child welfare, early education, child maltreatment prevention organizations, and other community programs who work with parents to build five protective factors that, when present, increase the overall well-being of children and .families. The program also implements a two -generation approach which provides opportunities that meet both the needs of the parents and the needs of the children at the same time. Specific program goals are to: • Provide comprehensive voluntary prevention services to families with known risk factors that contribute to child abuse and neglect prioritizing families screened out or closed after assessment from child welfare. • Reduce re -referrals to child protection services related to escalation of risks and prevent the high costs associated with being "screened in" to the child protection services. • Increase families' protective capacities by promoting individual, family, & community strengths. • Address the link between poverty and neglect by connecting families to vital economic and support services to mitigate risk factors associated with child neglect. • Promote safe, stable, nurturing relationships that allow children to reach their full potential. • Increase economic security for families by providing services that help reduce financial stress for families. PERIOD OF PERFORMANCE July 1, 2022 — June 30, 2023 Page 2 of 10 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 Colorado Deparnacue of Early Childhood • COLORADO WORK PLAN Exhibit A — Amendment #1 Work Plan OUTCOMES, BENCHMARKS, AND MILESTONES Outcome .Sta emenl A minimum of 40 Weld County families shall have an opportunity to participate in voluntary case management services designed to increase protective factors and family strengths. Key Activity A: Shall provide comprehensive voluntary services for a MINIMUM of 30 families referred with a screen -out or closed assessment from child welfare and 10 provider agency referrals during referral during the 2022-2023 fiscal grant year. Child welfare referrals 75% and provider agency 25% of FTE caseload Tasks Time Period Deliverable Measurement ` ` Person(s) Responsible Child Welfare Supervisors, Family Resource Supervisor Budget Category Personnel A.1 Referrals provided to program via secure method. July 1, 2022, to June 30, 2023 Referrals delivered via secure method to Colorado Department of Early Childhood (CDEC) data -system. Referrals shall be available via secure method from SACWIS (Trails) and accessed via CDEC data -system A.2 Referred families reviewed by CCR supervisor and assigned to CCR advocate for outreach. Family outreach shall be done using the CCR Greeting Card Series. July 1, 2022, to June 30, 2023 CCR supervisor shall assign referred families to CCR worker within 48 business hours of receiving referral. Outreach shall begin and 2 phone calls, home visit, and greeting card series shall be utilized to engage families. All referred families' information shall be reviewed and a minimum of 4 outreach attempts shall be made as outlined in the CCR Implementation Manual. Outreach attempts shall be documented in the CDEC data system within 48 business hours of completion. Family Resource Supervisor, Community Case Managers Personnel A.3 Families shall voluntarily enroll in the CCR program demonstrated by completing CCR instrumentation tools. July 1, 2022, to June 30, 2023 A minimum of 30 unduplicated child welfare referred families and 10 unduplicated provider agency referred families shall enroll in CCR services. FTE Caseload = 40 families CW referrals = 75% PA referrals = 25% 100% of families agreeing to participate in the program shall complete CCR survey tools/worksheets as outlined in the CCR implementation manual. This includes Data Consent, Participation Agreement, Intake, Colorado Family Support Assessment (CFSA) 2.0, Goal Setting Worksheet, Financial Health Survey, Budget Inventory, and Substance Use Screening Questions with an 80% post comparison match. Community Case Managers Personnel Page 3 of 10 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 aColorado Department of Early Childhood COLORADO Exhibit A — Amendment #1 A.4 Colorado Family Support Assessment 2.0 training July 1, 2022, to June 30, 2023 Family advocate and supervisor shall complete CFSA 2.0 training. Advocate and supervisor shall be certified in the use of the CFSA 2.0 tool. Training shall be documented in the CDEC data system within 48 hours of completion. Family Resource Supervisor, Community Case Managers Personnel Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category A.5 Family functioning shall be measure across 14 domains using the CFSA 2.0 tool. July 1, 2022, to June 30, 2023 Utilizing Motivational Interviewing skills, family advocate shall engage families in a conversation and complete the CFSA 2.0. CFSA tools include family functioning domains, Part B Protective Factors Survey, and Part C the readiness for change scale. 100% of families agreeing to participate in the program shall complete part A — C of the CFSA 2.0 with an 80% post comparison match. Data collected from the tool shall be entered into the CDEC data system within 48 business hours of completion. Community Case Managers Personnel A.6 Families shall voluntarily engage in prevention service areas identified by the family during the goal setting phase of the program. July 1, 2022, to June 30, 2023 In partnership with the family, CCR advocate shall complete the family goal setting worksheet to include action steps necessary to achieve goal attainment. Families agreeing to participate in the program shall create 1 goal in the ESS domain & up to 2 additional goals during program completion. ESS goals include Income, Employment, Housing, Transportation, Food Security, Adult Education, Cash Savings, & Health Coverage. 100% of families agreeing to participate in the program shall set 1 ESS and up to 2 other goals during program participation. A worksheet shall identify topics and activities to support goal attainment. The goal worksheet shall be entered into the CDEC data system within 48 business hours of goal establishment. Community Case Managers Personnel A.7 Resources provided to assist the family in achieving identified goals. July 1, 2022, to June 30, 2023 CCR advocate shall discuss with the family goals and identify resources that are needed to support goal attainment. 100% of resource referrals shall be documented in CDEC data system within 48 business hours of completion. This includes internal and external referrals. Community Case Managers Personnel Page 4of10 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 aColorado Depart m a of Early Cbildhoad COLORADO Exhibit A — Amendment #1 Key Activity B: Shall increase enrolled families' protective capacities by promoting individual, family, and community strengths during the 2022-2023 fiscal grant year. Time Period Del verable Measurement `Ferson(s};Responsible. rt Budget Category B.1 Strengthening Families Protective Factors are integrated throughout all CCR services offered. July 1, 2022, to June 30, 2023 All CCR family advocates shall complete the online Strengthening Families training or in-person/virtual training utilizing the certified Colorado Trainer network. CCR family advocate shall receive a Strengthening Families Protective Factors (PF) certificate of completion that shall be maintained in their employee personnel file. Training must be completed within 30 days of hire and training completion documented in the CDEC data s stem. Community Case Managers, Family Resource Supervisor Personnel 7 asks Time 1per od Deliverable, . Measurement .' ` .Pen(s) Responsible Budget Category B.2 Families' existing strengths shall be identified and used throughout the duration of the program. Advocates shall use the learned knowledge from PF training to provide opportunities to promote protective factors. July 1, 2022, to June 30, 2023 CCR family advocates in partnership with the family shall complete the Protective Factors survey; section B of the CFSA 2.0. Advocate shall discuss the framework with the family and promote opportunities to increase family protective factors. Special emphasis shall be given to protective factors integrate in the CCR model and include Parental Resilience, Concrete supports and social connections. 100% of families who enroll in CCR services shall complete a Protective Factors survey; section B of the CFSA with an 80% post comparison match. Survey results shall be entered into the CDEC data system within 48 business hours of completion. Community Case Managers Personnel B.3 Social capital builds relationships, mobility, and trust in families and communities. Social capital, at the level of the individual, is defined as the resources one gains by being part of a social network. July 1, 2022, to June 30, 2023 At minimum, one social capital building opportunity shall be offered to families. Activities should reinforce the availability and return of resources provided as a result of participation in a social network. Families should gain a better understanding of how giving and receiving resources, as part of a social network, benefits the group. Social capital building activities shall be entered into the CDEC data system within 48 business hours of the event. Details of the event and benefits to the families must be documented. Community Case Managers, Family Resource Supervisor Personnel Page 5of10 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 gColorado Department of Early CTild600d COLORADO Exhibit A — Amendment #1 Key Activity C: Shall address the link between poverty and child maltreatment by connecting enrolled families to vital economic and other support services during the 2022-2023 fiscal grant year. Tasks Time Period Deliverable Measurement Person(s)Responsible Community Case Managers Budget,Categoty Personnel C.1 CCR family advocate shall assess families' eligibility for public benefits and assist w/ the app process when appropriate. CCR family advocate may utilize PEAK online benefit system. July 1, 2022, to June 30, 2023 In partnership with families, the CCR family advocate shall complete the income and benefits inventory worksheet pre and posttest. 100% of families enrolled in CCR shall complete the incomes and benefits inventory worksheet. 80% of families shall have a post comparison match. C.2 CCR family advocate shall provide one-time flex funding to meet an immediate family need that if left un-met which may result in child maltreatment. July 1, 2022, to June 30, 2023 CCR family advocate shall complete the flex funding form for any family receiving funds. 100% of families receiving flex funding shall have a flex funding form completed in the CDEC data system Community Case Managers Personnel Operating C.3 All families receiving flex funding shall complete and work towards a flex funding goal. July 1, 2022, to June 30, 2023 CCR family advocate shall work with families to set a goal associated with flex funding. 100% of families receiving flex funding shall set a flex funding goal. Goal info shall be documented in the CDEC data system. Community Case Managers Personnel Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category C.4 Assess families understanding of economic well-being. July 1, 2022, to June 30, 2023 In partnership with families, the CCR family advocate shall complete the Financial Health worksheet. 100% of families shall complete the financial health worksheet pretest with an 80% post comparison match. Community Case Managers Personnel C.5 CCR family advocate shall increase knowledge of financial well-being for families. July 1, 2022, to June 30, 2023 Newly onboarded Family advocates/supervisors shall complete the required Financial Health 2 day in person/virtual training and five Financial Health Institute (FHI) online courses required before working with a family. CCR staff shall also complete three additional FHI trainings as appropriate in the online learning environment. CCR family advocate shall receive a certificate of completion for in- person/virtual two day training and five online learning courses. The Advocate shall complete three additional trainings available through the E -Learning environment. All trainings must be recorded as having been completed in the CDEC data system. Community Case Managers Personnel Page 6of10 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 le Colorado Deparonme orb childhood COLORADO Exhibit A — Amendment #1 Key Activity D: Performance Monitoring and Reporting Tasks ' :. I iime Period : Uellverable Measurement` °„ Pe son I espetn4stljle' : Budget Category D.1 Invoices Monthly Invoices submitted on a monthly basis to CDEC Contractor shall submit all invoices by the 20th day of each month. Final billing must be submitted by July 3, 2022. Family Resource Supervisor, Family Resource Division Head Personnel D.2 Submit programmatic progress reports to CDEC. Q2 and Q4 Reports shall be submitted in a timely fashion and shall include all requested information. Reports shall be submitted to CDEC twice per year on a state fiscal calendar year. The first report shall be due no later than the last business day of January each year. The final report shall be due no later than the last business day of July each year. Community Case Managers, Family Resource Supervisor, Family Resource Division Head Personnel D.3 Report on CDEC' designated outcomes and measures and comply with CDEC data collection methodology system. July 1, 2022, to June 30, 2023 All required data is entered into CDEC data -system Required data shall be entered into CDEC data -system within 48 hours of completing task (i.e. outreach attempts, case management notes, instrumentation tool). Community Case Mangers Personnel Key Activity E: Other Program Requirements Tasks .' , ... Ti e;°Period .. Deb able . M astir merttt' Person(s) l esponsible Budget Category E.1 Participation in the regional hub for knowledge sharing, skill development, networking and other activities identified by the region July 1, 2022, to June 30, 2023 Attendance and active participation at the regional hub meetings. This is a required component of the model and the CCR worker and or/supervisor shall benefit from the knowledge gained and social connections built during regional meetings. Attendee is responsible for sharing information with other colleagues in the agency as needed. Attendance shall be tracked at the meeting. Information related to attendance shall be recorded in the regional hub chatter group. Community Case Managers, Family Resource Supervisor Personnel Page 7 of 10 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 gColorado Department of Early Childhood COLORADO Exhibit A — Amendment #1 E.2 Participation in the monthly CCR collaborative call. July 1, 2022, to June 30, 2023 Attendance and active participation at the monthly CCR collaborative call. This is a required component of the model and the CCR worker and/or supervisor shall benefit from the knowledge gained and social connections built during collaborative call. Attendee is responsible for sharing information with other colleagues in the agency as needed. Attendance shall be tracked at the meeting. Information related to attendance shall be recorded in the Statewide CCR chatter group. Community Case Managers, Family Resource Supervisor Personnel E.3 Continuous Quality July 1, 2022, to Model implementation and CQI is part CQI shall be monitored Community Case Personnel Improvement (CQI) June 30, 2023 of the ongoing process to ensure model fidelity and program delivery. CCR staff shall participate in CQI process as needed. through the program performance year. The process requires timely data entry for review and feedback. CCR staff shall ensure data entry as required by the SOW are met and participate in CQI activities. Record of participation shall be obtained by CCR program manager or designee. Managers, Family Resource Supervisor E.4 Work in partnership with July 1, 2022, to CCR sites shall maintain fidelity to CCR Attendance at meetings and Community Case Personnel the forthcoming CCR June 30, 2023 program delivery and actively training shall be tracked and Managers, Family Intermediary Organization, regarding model fidelity, CQI, technical assistance/training, and performance monitoring collaborate with the intermediary regarding CQI, TA and training, and performance monitoring. monitored. Required data shall be entered in the CDEC data system. CQI shall be monitored throughout the year. Resource Supervisor Assessment of collaboration with the intermediary shall be obtained by the CCR Program Manager. Page 8 of 10 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 *Deparanent Colorado b orCaiaeood CO4ORADO Exhibit A — Amendment #1 SCHEDULE/MILESTONES Weld County shall offer voluntary case management services to at least 100 families in an effort to fully engage 40 families in the program throughout the grant cycle. Families who complete the program shall demonstrate enhanced implementation of the protective factors, increased social capital, improved stability, family functioning and self-reliance. Child welfare re -involvement, as measured by subsequent founded assessment and out -of -home placement, shall be lower for program participants than families with similar demographics who do not participate. ACCEPTANCE CRITERIA The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC). The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. CDEC's designated program manager shall monitor all deliverables to ensure the completeness of each stage of the project and that the scope of work has been met. The CDEC program manager shall either sign off on the approval, or reply to vendor, in writing, advising what tasks must still be accomplished to ensure the successful completion of this contract. PERFORMANCE TARGETS If Contractor fails to meet any one of the performance targets in this Contract and as specifically identified below, Contractor shall be in breach as defined in section 13 entitled "Breach." 1. Contractor shall ensure that at least 40 families enroll in CCR services and complete all assessment tools. 2. Contractor shall ensure, at minimum, 100% of families complete a baseline CFSA 2.0 with an 80% post comparison match. 3. Contractor shall ensure that 100% of families shall complete the family goal setting worksheet and work towards attainment of a minimum of 1 economic self-sufficiency (ESS) goal. 4. Contractor shall ensure, at minimum 100% of families shall set an ESS goal; 75% of families shall have overall positive movement in the ESS domain between pre and posttest CFSA 2.0 5. Contractor shall ensure that 100% of families enrolled in CCR services shall complete the income and benefits inventory worksheet. 6. Contractor shall ensure that all families shall complete the Financial Health worksheet pretest and 80% of all families complete the posttest. 7. Contractor shall ensure staff receive and document in the CDEC data system all required training prior to assigning families for outreach. Required trainings include CFSA2.0, Motivational Interviewing, PHI virtual/in-person 2 -day training and 5 online -courses, CCR model training, Strengths -Based Case Management, Protective Factors, Mandated Reporter, and CDEC data system training. 8. Contractor shall submit all invoices by the 20th day of each month. Final billing must be submitted by the July 3rd. 9. Contractor shall support and provide resources necessary for the family advocate to meet standard caseload expectations. The FTE requirement is 40 families served during a SFY. Caseload standards include 75% child welfare referrals and 25% provider agency referrals. Families are considered "served" when the following three activities have been completed in the CDEC data system; CCR Intake form, Baseline CFSA 2.0 and one strengths -based goal created. Page 9 of 10 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 itColorado Departmew of Early ceddhoad COLORADO Confidentiality Exhibit A — Amendment #1 1. CCR Provider Agency and its employees recognize that reports of child abuse or neglect and the name and address of any child, family, or informant or any other identifying information contained in such reports are confidential and shall not be public information. C.R.S. 19-1-307(1)(a), except as decided by family through a release of information. 2. CCR Provider Agency and its employees acknowledge there may be criminal sanctions related to the release of such information pursuant to C.R.S 19-1-307; C.R.S. 19-1-303; 18-1.3-501 or other state, local or federal laws. 3. CCR Provider Agency and its employees shall not access the CDEC data system for any purpose other than in the performance of providing Colorado Community Response services as outlined by this MOU. The CCR Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during performance of Colorado Community Response services. Page 10 of 10 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 Exhibit B- Amendment #1 Colaraodo f EMty cttiYbcwd C©I.OR•0O Colorado Department of Early Childhood BUDGET WITH JUSTIFICATION FORM Contractor Name Weld County Budget Period July 1, 2022 - June 30, 2023 Project Name Colorado Community Response Program Contact Name, Title Phone Email Julie Witkowski, Family Resource Division Head 970-400-6777 witkowix@weldgov.com Fiscal Contact Name, Title Phone Email Tammy Maurer, Fiscal Division Head 970-400-6533 maurertk@weldgov.com Position Title Expenditure Categories Personnel Services - Salaried Employees Description of Work and Fringe Benefits include Health, Dental, Life, FICA-OASDI, FICA-Med, Short and Long Term Disability and County Retirement. Gross or Annual Salary Fringe Percent of Time on Project FY 2023 Total Amount Requested from CDEC CCR Navigator Implementation of the CCR Program.Half time CCR workload (20 families served annually). $73,580 $23,546 50% $48,563 CCR Navigator Implementation of the CCR Program.Half time CCR workload (20 families served annually). $61,645 $19,726 50% $40,686 Family Resource Supervisor Supervision of the Community Case Managers $84,018 $18,484 15% $15,375 Name otal Personnel Services (including fringe benefits)' Contractors/Consultants (payments to third parties or entities) Description of Item N/A No costs shall be reimbursed for this category $104,624 FY 2023 Total Amount Requested from CDEC $0 Total Contractors/Consultants Travel FY 2023 Item Mileage to home visits Description of Item Calculated according to https://osc.colorado.gov/financial-operations/fiscal-rules-procedures/mileage-reimbursement-rate for 1.0 CCR Navigator @ 70 miles per week (as of 1/2022 rate $.585/mile) Total Amount Requested from CDEC $2,129 Total Travel. 2, Page 1 of 2 DocuSign Envelope ID: 471 D4981-5EAE-44E0-9037-A48D51 E37321 Exhibit B- Amendment #1 Supplies 8t Operating Expenses FY 2023 Item Description of Item Total Amount Requested from CDEC FHI Subscription Annual Financial Health Institute Subscription $2,495 Greeting Cards Printing expenses for CCR greeting cards $500 Flex Funding Flex Funding at 8.5% $10,754 Building Social Capital Support social capital events including family support groups and child -focused community activities and the Child Abuse $3,716 Tota(.Supplies 8tl`0perating Expenses $17,465 Training and Technical Assistance FY 2023 Item Description of Item Total Amount Requested from CDEC Grantee Orientation/Conference State sponsored orientation or conference for two CCR staff members. Costs include registration, per -diem rates for food, lodging, mileage or other expenditures related to participation. Additional $500 for other state approved trainings. $2,300 Total Training. and Technical Assistance $2,300 TOTAL DIRECT COSTS $126,518 MODIFIED TOTAL DIRECT COSTS (MTDC) Uniform Guidance § 200.68 - MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward. MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. $126,518 Indirect Costs [not to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached] FY 2023 Item Description of Item Total Amount Requested from CDEC N/A No costs shall be reimbursed for this category $0 Totals Indirect $0 ` '_. *Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1.0) Page 2 of 2 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 44. CD C COLORADO Department of Early Childhood ADDITIONAL PROVISIONS Exhibit C— Amendment #1 1. SERVICE PROVISIONS The Contractor shall provide the services according to the plans submitted in the "Statement of Work", attached and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans, timetables, tasks, duties, and responsibilities of the Contractor as described in the Statement of Work, shall be adhered to in the performance of the requirements of this contract. In the event of a conflict, the terms and conditions of this contract shall control over the Statement of Work. Any significant changes to the Statement of Work (SOW) require an amendment to the contract. 2. GOALS AND OBJECTIVES The Contractor shall be responsible for the achievement of any goals and objectives as specified within the Statement of Work (EXHIBIT A) of this contract unless written notice of any modifications are furnished by the State to the Contractor allowing adequate time for compliance during the term of this contract. 3. COPY OF SUBCONTRACT The Contractor shall provide to the State a copy of any executed subcontract between the Contractor and any provider of services to fulfill any requirements of this contract. Subcontracts shall be emailed to the Contract Representative upon execution. 4. PAYMENT In consideration of the provision of services and reporting and subject to all payment and price provisions and further subject to verification by the State of full and satisfactory compliance with the terms of this contract, the State shall pay to the Contractor an amount not to exceed the amount specified in the Budget (EXHIBIT B), of this contract. A. The Contractor shall submit requests for payment to CDHS OEC Invoicing(astate.co.us no less than monthly on forms prescribed and provided by the State. B. Payment shall be made on a cost reimbursement basis for services rendered. C. It is understood any vacancy savings in the personnel category and/or any savings in any other category shall require written approval from the State prior to any redistribution of any savings by the Contractor. ANY COST SAVINGS THAT ARE REDISTRIBUTED BY CONTRACTOR WITHOUT WRITTEN APPROVAL SHALL NOT BE REIMBURSED BY THE STATE. D. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE CONTRACTED AMOUNT SHALL NOT BE PAID BY CDEC. If Contractor has a legitimate need for additional funds, the Contractor shall request additional funds from the CDEC 60 days prior to projected depletion of contracted funds. CDEC shall review each request and notify Contractor in writing of approval or denial. Approval of additional funds shall require an official modification to the Contract by Amendment or Option Letter. E. Timely Invoicing - Invoices shall be submitted no later than 30 days following the last day of the month. End of State Fiscal Year invoices are on a compressed timeframe. Invoices for all services provided prior to June 30th shall be invoiced by July 5th. Contractors who are unable to provide the invoice by July 5th shall notify the state of the amount to be booked as accounts payable by July 13th by sending an email to Page 1 of 4 Revision Date 04/01/2022 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 a CL C t COLORADO Department of Early Childhood Exhibit C — Amendment #1 CDHS OEC Invoicing@state.co.us. Final invoices for services prior to June 30th shall be submitted by September 14th. Invoices received after September 14th may not be paid. F. The Contractor shall maintain source documentation to support all payment requested pursuant to this contract. All source documentation shall be provided to the State by the Contractor upon request. G. It is understood that the State reserves the right to offset funds pursuant to this contract based on the discovery of overpayment or improper use of funds by the Contractor. Overpayment or improper use of funds is interpreted to apply to specific terms of prior year contracts, and includes without limitation requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes. H. The State shall review monthly invoices throughout the fiscal year. If, after a number of months, the State determines the Contractor is not needing/using the funding allocated for the Contractor's work in the Contract, the State shall remove these funds from the contract budget by Option Letter for a proportional reduction of services with prior written notification to the Contractor. 5. PARTICIPATION The Contractor representative(s) is required to participate in any Department of Early Childhood sponsored meetings related to this contract. 6. SUPPLANTING Payments made to the Contractor under this contract shall supplement and not supplant other state, local or federal expenditures for services associated with this contract. 7. BUDGET CHANGES Contractor may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B) not to exceed 10% of the total budget. Requests shall be made in the form of a written budget revision request to the appropriate program staff. Written approval for the budget revision shall be required prior to any changes to the budget related to the budget revision request. The total dollar amount of the contract budget cannot be changed as a result of the budget revision request. Budget adjustment requests over 10%, adding new expense lines, and/or changes to the total dollar amount of the budget require a formal amendment. No adjustments to the Indirect Costs portion of the budget are allowable without a formal amendment. Contractor may request in writing up to a 5% increase to the "Gross or Annual Salary" of an individual employee if a position currently listed in the contract becomes vacant and the new incoming employee shall be hired at a higher or lower salary. No increase within the salary range is authorized without prior written approval from CDEC. Adding additional staff requires an amendment to the contract. Vacancy savings cannot be used to change salary amounts for existing personnel without an amendment. Any change to personnel requires prior written approval from CDEC staff. This process shall never change the Contract Maximum Amount. Contractor must use available unused funds from either vacancy savings or another category within the contract. The revision request may not at any time compromise the integrity of the funded program as determined by CDEC program staff. 8. TRAVEL A. Mileage shall not exceed the State mileage rate per https://www.colorado.gov/pacific/osc/travel-fiscal-rule. Page 2 of 4 Revision Date 04/01/2022 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 COLORADO Department of Early Childhood B. Per Diem shall not exceed State per diem rate for the area of travel per https://www.colorado.gov/pacific/osc/travel-fiscal-rule. C. Hotel rates cannot exceed any rate established for conference attendance. D. Usage of airfare or Out of State Travel requires pre -approval from CDEC. Exhibit C — Amendment #1 9. SUBRECIPIENT Contractors determined to be a Sub -recipient of federal funds shall complete the sub -recipient performance report and assessment survey at: https://forms.gle/QTXGEabvipymdsfd8 upon contract execution. Failure to complete the performance report and assessment survey shall delay payment to the Contractor. 10. CRITICAL INCIDENT REPORTING Within 48 hours of the occurrence of a critical incident involving any child or family and/or an on duty agency staff member of any family support program staff funded through the Department of Early Childhood (CDEC), the agency must report in writing the details of the critical incident to the CDEC Program Manager for the involved family support program. Critical incidents may include, but are not limited to, awareness of an egregious incident of abuse and/or neglect, near fatality, or fatality of any child currently enrolled in a family support program; involuntary termination of a program staff's employment; criminal allegations involving program staff and related to his/her employment; negative media attention about the family support program; any major injury or threat to the security of an agency staff member while on duty and visiting an enrolled child or family. 11. MANDATED REPORTING A. All program staff are required by law to report suspected child abuse and neglect. Mandatory reporters must report suspected child abuse and neglect to the local county child welfare agency, the local law enforcement agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844- 264-5437). B. All program staff are required to take the online mandatory reporter training on the Colorado Department of Human Services (CDHS) Child Welfare Training System: https://www.coloradocwts.com/mandated- reporter-training. 12. GIFT CARDS The Distribution of Gift Cards, where applicable, shall adhere to the following: A. The contractor agency must have a written Gift Card Distribution Policy in place and this plan must be approved by the Department of Early Childhood before gift cards may be purchased. The policy must include maintaining an audit log of gift card purchases and disbursements and a process for routine reconciliations. Page 3 of 4 Revision Date 04/01/2022 DocuSign Envelope ID: 471D4981-5EAE-44E0-9037-A48D51E37321 SO COLORADO Department of Early Childhood Exhibit C — Amendment #1 B. The contractor agency's gift card policy must ensure that gift cards cannot be redeemed for cash and must restrict the recipient from using gift cards for alcohol, firearms, tobacco, lottery tickets, or entertainment. C. Gift Cards must be distributed to recipients within five (5) business days of purchase. D. Gift Cards should be given at the conclusion of an event or upon completion of an activity or milestone. E. Contractor agency staff shall have recipients sign a form that includes the following: Date, Name of Gift Card Recipient, Purpose of Gift Card, Signature of Gift Card recipient acknowledging receipt of Gift Card and Gift Card Amount. F. The contractor cannot request reimbursement for the cost of gift cards until distribution of the gift cards has been made to recipients. Additionally, the contractor must maintain adequate documentation to show a record of all gift card distributions. G. The contractor shall be held responsible for inappropriate use of gift cards. Page 4 of 4 Revision Date 04/01/2022 Contract Form Entity Information New Contract Request Entity Name* Entity ID* COLORADO DEPARTMENT OF HUMAN L'00003650 SERVICES Contract Name* Contract ID CDHS OFFICE OF EARLY CHILDHOOD (COLORADO 5989 COMMUNITY RESPONSE (CCR) AMENDMENT 1) Contract Status CTB REVIEW Contract Lead* APEGG New Entity? Parent Contract ID 20211651 Requires Board Approval YES Contract Lead Email Department Project # apeggweldgov.com;cobbx xlkTweldgov.com Contract Description* AMENDMENT I. NEW EXPIRATION DATE: JUNE 30. 2023. INCREASE THE CONTRACT AMOUNT FOR SFY23 BY $126,518 AND INCREASES THE MAXIMUM AMOUNT FOR ALL STATE FISCAL YEARS FROM $126,518 TO $253,036. Contract Description 2 PA IS ROUTING THROUGH THE NORMAL PROCESS ETA TO CTB: 6 16 2022. RELATED TO TYLER: 2021-1651 Contract Type AMENDMENT Amount * $253,036.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HurnanServicesCweldgov.co m Department Head Email CM -Hu man Services- DeptHead. \veldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM - C OU NTYATTO RN EY'aWE LDG OV,COM Requested B0CC Agenda Date' 06 22'2022 Due Date 06:18(2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID IF this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Review Date* 05:02:2023 Committed Delivery Date Renewal Date Expiration Date 06:30/2023 Contact Type Contact Email Contact Phone T Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 06 13,2022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 06 15,2022 Originator APEGG Finance Approver CHERYL PATTELLI Legal Counsel BRUCE BARKER Finance Approved Date Legal Counsel Approved Date 06 14:2022 06`14'2022 Tyler Ref # AG 062222 Hello