HomeMy WebLinkAbout20223377.tiffRESOLUTION
RE: APPROVE GRANT APPLICATION FOR 2024-2026 TONY GRAMPSAS YOUTH
SERVICES PROGRAM AND AUTHORIZE DEPARTMENT OF HUMAN SERVICES TO
SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for the 2024-2026
Tony Grampsas Youth Services Program from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, to the Colorado Department of Human Services, Division of Community
Programs, Office of Children, Youth and Families, with further terms and conditions being as
stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Grant Application for the 2024-2026 Tony Grampsas Youth
Services Program from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, to the
Colorado Department of Human Services, Division of Community Programs, Office of Children,
Youth and Families, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that Julie Witkowski, Department of Human
Services, be, and hereby is, authorized to electronically submit said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 7th day of December, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: �,,,ttof,„,O ; EXCUSED
Scott K. James, Chair
Weld County Clerk to the Board
BY:
APP
Cou . ttorney
Date of signature: 12./0.12.2.
cc: {-ISD, AcT(cP/cD)
i2/IS/22
2022-3377
HR0094
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: November 1, 2022
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Colorado Department of Human Services (CDHS)
Tony Grampsas Youth Services (TGYS) Program
SFY 24-26 Request for Application
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Colorado Department of Human Services (CDHS)
Tony Grampsas Youth Services (TGYS) Program SFY 24-26 Request for Application. The Weld
County Department of Human Services (WCDHS) is requesting approval to submit an application for
funding for the Colorado Department of Human Services (CDHS) Tony Grampsas Youth Services
(TYGS) Program. This Request for Application (RFA) seeks to provide state funding for effective,
community -based programs that serve children, youth, and their families to prevent youth crime and
violence. The TGYS grant cycle is three years. The Department plans to apply for $500,000, per year,
spanning SFY 24-26. If awarded, the grant would be used to fund the salaries of the High -Fidelity
Wraparound (HFW) team who work within the Family Resource Division. The HFW team works directly
with children and families that are working with Child Welfare and Family Resource Divisions, who
have complex behavioral/mental health needs and who are involved in multiple systems.
This grant application must be received by 5:00 p.m. MST Friday, December 9, 2022. If grant
money is awarded, the anticipated contract start date is July 1, 2023, and would run for three
years, ending June 30, 2026.
Pass -Around Memorandum; November 1, 2022 - Not in CMS
Pape. 1
2022-3377
� 2/ni H 12009(1
PRIVILEGED AND CONFIDENTIAL
I do not recommend a Work Session. I recommend approving the Department to submit an application
for funding through the FormAssembly submission platform and delegate the authority to electronically
sign through FormAssembly to the Family Resource Division Head.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
Pass -Around Memorandum; November 1, 2022 — Not in CMS Page 2
SO
COLORADO
Office of Children,
Youth & Families
Division of Community Programs
Tony Grampsas Youth Services Program
SFY 24-26 Request for Application
Information Page
Colorado Department of Human Services
Office of Children, Youth and Families
Deadline: Applications must be received by 5:00 p.m. MST Friday, December 9, 2022
The Tony Grampsas Youth Services (TGYS) program is housed within the Colorado Department of Human
Services (CDHS), Office of Children, Youth and Families (OCYF), Division of Community Programs (DCP).
BACKGROUND AND PURPOSE
The TGYS program was established in 1994 to provide state funding for effective, community -based
programs that serve children, youth, and their families to prevent youth crime and violence (YCVP). Since
that time, the statute has evolved and now includes programs that prevent child abuse and neglect (CANP),
alcohol, tobacco, and other drug (ATODP) use, and student dropout (SDOP). TGYS is authorized by Colorado
Revised Statutes § 26-6.8-101 through 106. These statutes define the role of the TGYS Board and TGYS
program. The 13 -member TGYS Board is required to establish program guidelines, timelines, match
requirements, criteria for awarding grants, funding priorities, and result -oriented criteria for measuring the
effectiveness of programs.
TGYS funding is a result of an annual appropriation made by the Colorado General Assembly which has
included funding from the Colorado Master Settlement Agreement Tobacco (MSA) fund, the General Fund,
and the Marijuana Tax Cash Fund (MTCF). It is anticipated these funds will continue to serve as the primary
funding sources for the TGYS Program.
SUMMARY INFORMATION
Application Platform: The TGYS grant application is located on a FormAssembly platform. The application
may only be submitted via this platform and is located here: TGYS RFA Application Platform.
For application webinars, FAQs, and other useful information for the TOYS RFA, visit the TGYS Website.
To submit a question about the RFA use the TGYS SFY24-26 RFA Question Submission Form.
TGYS SFY 24-26 RFA Information Page
oZooga -5577
Anticipated Funding Available: Available funding has ranged from $9.5 - $10.5 million in the previous grant
cycle and is contingent upon the annual legislative appropriation. Through Single, Multi-, and Intermediary
Agencies across the state of Colorado, TGYS funded 77 grantees with 97 programs during the previous grant
cycle with grant amounts ranging from $25,000 to $1,000,000.
Because TGYS program funding levels can vary greatly from year to year, this open, competitive RFA process
is intended to determine which agencies qualify. There is typically not enough available funding for all
qualifying agencies. If additional funds become available during the three-year grant cycle, the TGYS Board
may select qualified, unfunded applicants to receive these additional funds.
Funding Type: Monthly reimbursement contract. This is a reimbursement grant and may take 6-8 weeks
from the time your invoice is submitted to TGYS to receive payment.
Estimated Number of Grants to be Funded: Varies depending on number of qualified applicants, funding
amounts requested, and annual legislative appropriation.
Matching Requirements: Applications for Mentoring programs that meet statute (C.R.S. § 26-6.8-104)
require a 20% match. For all other applications, no match is required.
Grant Cycle: July 1, 2023- June 30, 2026
Duration of Grant: The TGYS grant cycle is three years. Annual renewable funding is contingent upon
grantee program and fiscal performance (both in terms of accomplishing objectives and maintaining grant
compliance), the grantee program's continued alignment with the TGYS goals and outcomes, and the
availability of TGYS appropriated funding. If TOYS appropriated funding is decreased, reductions in funding
for grantees may occur.
Eligible Applicants: Any local government; Colorado public or not -for-profit school, including charter
schools, group of public or not -for-profit schools, school districts or groups of school districts, boards of
cooperative services, and institutions of higher education; the Colorado National Guard; or any private
nonprofit or not -for-profit community -based organization are eligible to apply for a TGYS grant.
Organizations who receive a TGYS grant must be registered with the Colorado Secretary of State and Federal
System for Award Management (SAW to operate in Colorado.
Eligible Uses of Funding
The TGYS award CAN be used to:
• Fund programs that address factors at the individual and relationship level of the socio-ecological
model
• Fund prevention and intervention programs for youth crime and violence, child abuse and neglect,
youth alcohol, tobacco, and other drug (ATOD) use, and student dropout C.R.S. 26-6.8-102(b)
• Implement new direct -service programs, with programs providing direct services within six months
of award, or continue, enhance, or expand existing direct -service programs
• Fund reasonable operating and administrative expenses (e.g., database or financial software, fiscal
staff, etc.) that directly support TGYS funded programs
TOYS SFY 24-26 RFA Information Page 2
Support program evaluation activities (budget may include 5% for evaluation or $10,000, whichever
is lower, per program)
Fund programs that provide screenings or assessments and referrals if there are post surveying
measures or outcomes that can evaluate effectiveness
Prepare communities/local grantees for program implementation and provide staff training,
technical assistance, program monitoring, evaluation coordination, and direct service funding to
subcontracting agencies (applies to Intermediary Agency applicants only)
Provide reasonable administrative oversight of all collaborating partners and support grant
management functions provided by a Lead Agency (applies to Multi -Agency applicants only)
Ineligible Uses of Funding
The TGYS award CANNOT be used to:
Fund programs that address factors at the organizational and societal level of the socio-ecological
model
Support treatment programs such as residential treatment or inpatient mental health treatment
Support childcare slots or student scholarships
Engage in inherently religious activities including but not limited to worship, religious instruction, or
proselytization as a part of the programs or services provided pursuant to this application
• Support programs or strategies thorough research has already proven ineffective or harmful
• Fund train the trainer model programs
• Fund one-time events and activities that are not in conjunction with ongoing programs
Apply as both a Single Agency and as part of a Multi- or Intermediary Agency
Fund depreciation costs which are not included in indirect costs
Minimum Funding Request: $25,000 per program
Maximum Funding Request -- Single Agency: $500,000
Maximum Funding Request -- Mult-i or Intermediary Agency: $1,000,000
Maximum Number of Programs per Agency-- Tier 1: One
Maximum Number of Programs per Agency-- Tiers 2, 3, 4: Three
Funding Reductions: If an applicant receives a qualifying score and is selected to receive TGYS grant funds,
funding award amounts will NOT be reduced because of score.
*Note: Although funding will not be reduced based on scores, funding may be reduced for the following
reasons:
• Non -allowable costs such as depreciation, international travel, or other unreasonable or
unnecessary costs
• TGYS budget allocation reductions by the legislature
• Unreasonable budgets for the size and scope of the program
TGYS SFY 24-26 RFA Information Page 3
Please be sure your budget is reasonable. Do NOT request 2-3 times the amount of funding you anticipate
needing with the expectation your request will be reduced. We ask that you request an adequate but
appropriate amcunt of funding for your program.
TIERS
Tier 1
Tier 2
Tier
3
Tier
4
Total
Overall
Annual
Request Amount*
$25,000
$25,001-
$100,000
$100,001-
$500,000
$500,001
$1,000,000
-
Maximum Amount of Funding Allocated
to Tier
$500,000
(20 grants)
Remaining
15%
Remaining
Remaining
25%
60%
Single
Agency Applications
x
x
x
No
Multi
-Agency Applications
No
x
x
x
Intermediary
Agency Applications
No
x
x
x
Evidence
Required
Based/Evidence
Informed
Program
No
No
No
x
Agencies Applying
for Funding
for 1
Program
x
x
x
x
Agencies Applying
Programs
for
Funding
for
2-3
No
x
x
x
Prevention Specific
Goals
1
1
2
3
Shared
TGYS
Goals
1
2
2
3
Implementation
Science Training/TA
Level
1**
Level
2**
Level
3**
EB or
El
only
Requirement
Minimum
Qualifying
Application
Score
70%
75%
80%
85%
*Total
programs
request
with
per
a
total
applicant/agency
request
of
$125,000,
for all
programs.
the
organization
For
example,
would
if
apply
one
applicant
in
Tier
3.
applies
for 3
**Not required/optional if program is using an evidence based or evidence informed program/curriculum
or if program can demonstrate proficiency in implementation science
TGYS Approaches
Strengthening Families - Approach for programs providing services to children ages 0 to 8 years and their
families, which is research -informed with the goals of increasing family strengths, enhancing child
development, and reducing the likelihood of child abuse and neglect. It is based on engaging families,
programs, and communities in building the following five protective factors:
1. Parental resilience
2. Social connections
3. Knowledge of parenting and child development
4. Concrete support in times of need
TGYS SFY 24-26 RFA Information Page 4
5. Social and emotional competence of children
Positive Youth Development - An intentional, pro -social approach that engages youth within their
communities, schools, organizations, peer groups, and families in a manner that is productive and
constructive; recognizes, utilizes, and enhances youths' strengths; and promotes positive outcomes for
young people by providing opportunities, fostering positive relationships, and furnishing the support
needed to build on their leadership strengths. Positive Youth Development is guided by the following five
principles:
1. Strengths -based
2. Inclusive
3. Engaging youth as partners
4. Collaborative
5. Sustainable
GOALS OF TGYS
The TGYS Board has set goals for TGYS programs for the SFY 24-26 grant cycle (see table below). Applicants
will be expected So answer questions about TGYS shared goals for the Tier for which they are applying for
funds, as well as prevention area specific goals, again based on the Tier as well as their prevention area.
Additionally, funded programs will be required to track outcomes for each goal through the TGYS evaluation.
Example: An applicant is applying for funding for 2 programs in Tier 2. Program A is a student dropout
prevention program and Program B is a youth crime and violence prevention program. The applicant will
have questions about 2 shared TGYS goals for each program and 1 student dropout prevention area goal for
Program A and one youth crime and violence prevention area goal for Program B. If the programs are
funded, the applicant would be required to track outcomes for each of the goals as well.
hype of Goals .
Goals
T1
T2
T3
T4.
TGYS Shared Goals
(ALL Prevention
Areas)
Increase connections to caring adults
x
x
x
x
Increase connections to positive peer relationships,
social networks, and social supports
x
x
x
Increase exposure to positive activities, community,
and environments
x
SDOP Goals
Promote personal and social skill development
x
x
x
x
Promote Positive Youth Development (PYD)
x
x
Improve academic performance
x
TGYS SFY 24-26 RFA Information Page 5
CANP Goals
Increase identification of family needs and connections
to appropriate services
x
x
x
x
Increase family and child social and emotional skills
x
x
Increase parent/caregiver & child/youth relationships
x
ATDOP Goals
Promote healthy social emotional development
x
x
x
x
Increase school engagement & academic performance
x
x
Increase harm avoidance associated with ATOD
x
YCVP Goals
Promote Positive Youth Development (PYD)
x
x
x
x
Promote family environments that support healthy
social emotional development
x
x
Reduce youth exposure to violence
x
CONDITIONS OF FUNDING
Grantee Requirements
The TGYS Board may, at its discretion, rescind funding if grantees do not meet these requirements or
requests for extensions or alternative options have not been made and approved by program staff.
• Attend TGYS annual orientation/grantee meetings
• Submit annual mid -year reports via TGYS database
• Submit annual year-end report via TGYS database
• Submit monthly reimbursement invoices via TGYS database
• Maintain a criminal background check policy to minimally include, but not be limited to, completion
of a criminal history background check and notifications of convictions that exclude candidates from
hire
• Participate in a minimum three-hour site visit, which will include:
o Work Plan review
Program observation
Meeting/Interview with program staff, Executive Director, and fiscal agent (Multi- and
Intermediary Agencies may have multiple site visits for Partner Agencies at the discretion of
TGYS staff)
o Spot check on staff and volunteer background checks
Attend TGYS evaluation webinar
Participate in one annual phone call with the TGYS program evaluation team
Administer, through paper surveys or online, the TGYS Evaluation to all children, youth, and families
receiving services through each grant funded program
TOYS SFY 24-26 RFA Information Page 6
Submit completed TGYS program evaluations to the TGYS program evaluation team on a quarterly
basis, when possible
Administer the TGYS implementation survey to all staff or volunteers who provide direct services to
children, youth, and families through each grant funded program
Attend Positive Youth Development (PYD) training (for programs serving youth 9 to 24)
Attend Strengthening Families online training (for programs serving children 0 to 8 and their
families)
Attend TGYS equity, diversity, and inclusion (EDI) trainings
Have a Memorandum of Understanding (MOU) with necessary partners for providing services (i.e.,
school districts, etc.) prior to receiving grant award
Have a Memorandum of Understanding (MOU) with each partner agency and submit upon award of
funding. There is no maximum limit to the number of Partner Agencies (applies to Multi- &
Intermediary Agencies only)
Provide and maintain current insurance documentation that must include general liability, worker's
compensation, and auto liability policies
Potential Requirement: For the sole purpose of providing support to the State's internal C-Stat
Strategy, grantees may be required to collect, maintain, and provide additional performance data
determined by the CDHS during the grant term to measure and assess the programmatic
effectiveness of the grantee's performance in support of the State's internal continuous quality
improvement working towards positive outcomes and managing its performance for the betterment
of all Colorado residents.
Submit renewal documents (years 2 and 3)
Non-discrimination Statement
CDHS expects all persons who perform work on behalf of or funded by CDHS, including all employees,
volunteers, and outside vendors (including subcontractors and grantees), to conduct such work in a manner
consistent with this policy and applicable nondiscrimination laws. The Grantee shall agree to use such
resources in a manner consistent with this policy and applicable nondiscrimination laws. Programs using
TGYS funding shall not discriminate based on race, ethnic group, socio-economic status, national origin,
religion, age, sex, sexual orientation*, gender identity or expression*, marital status*, familial status*,
mental or physical disability, pregnancy, veteran status, or HIV status.
Mandatory Reporting
Maintain a mandatory reporting policy, pursuant to C.R.S. 19-3-304, requiring staff and volunteers to report
known or suspected child abuse and neglect to the child abuse hotline 1 -844 -CO -4 -KIDS.
Jnsurance
All Single Agency and Lead Agency applicants are required to meet the State of Colorado insurance
requirements and provide and maintain current insurance policy documentation in the TGYS database. Per
Colorado Revised Statute § 24-102-206, all TGYS grantees, including Partner Agencies, are required to
TGYS SFY 24-26 RFA Information Page 7
disclose information about where services will be performed under the contract. Upon TGYS award
notification, grantees are required to upload into the TGYS database their contract certificate.
Notification of Open Records Act
All materials submitted regarding this grant application become the property of the State of Colorado and
are subject to the terms of Colorado Revised Statutes§ 24-72-201 through § 24-72-205.5, Public (open)
Records. The State of Colorado has the right to use any or all information/material presented in the grant
application, subject to limitations for proprietary or confidential information. Disqualifications or denial of
the application do not eliminate this right. Any additional restrictions on the use or inspection of material
contained within the proposal shall be clearly stated in the proposal itself. The contents of the application
will become contractual obligations if the program is funded, subject to mutual modifications in the
contracting process.
APPLICANT TYPES
Applicant Types
Applicants may only submit one grant application per agency and may only apply as one of the following
three types:
A. Single Agency - an eligible agency that applies for a TGYS grant independently, despite any
programmatic collaboration that may exist with other service providers. Single Agencies may apply for
funding for one program in Tier 1 or up to three programs in Tiers 2 and 3.
Single Agency Example:
• Fairfax County Youth Center
The single agency administers the TOYS grant both fiscally and programmatically; handles all
invoicing, reporting, and evaluation requirement for the grant; works with youth ages 12 to 14; and
implements an evidence -based, life skills curriculum that has been shown to reduce youth violence
and improve decision -making skills among participants.
B. Multi -Agency - an eligible agency that applies for a TOYS grant as a collaborative, may apply for Tier 2, 3,
or 4, and must meet ALL the following requirements:
• Has an established collaborative partnership between two or more agencies for the purpose
of providing community -based services.
Has one Lead Agency subcontracting other agencies, which are referred to as "Partner
Agencies" and must meet the criteria for Eligible Applicant (see Page 2). The Lead Agency is
expected to:
o Serve as the liaison to the TGYS Program as the primary contact and coordinate and
submit all required TGYS reports for the Partner Agencies.
o Manage and coordinate all TGYS fiscal procedures for the Partner Agencies.
TGYS SFY 24-26 RFA Information Page 8
• Conduct program monitoring with Partner Agencies to ensure alignment with the
TGYS Program.
Coordinate TGYS-related evaluation processes with the Partner Agencies.
Allocate 50% or more of the budget to the Partner Agencies. (The Lead Agency may
not use more than 50% of the budget for oversight, administrative costs, and
providing direct services to clients.)
Have a Memorandum of Understanding (MOU) with each Partner Agency participating in
the collaborative. If awarded a TGYS grant, Multi -Agency would be required to submit an
MOU for each Partner Agency prior to receiving funding. There is no maximum limit to the
number of Partner Agencies.
Multi -Agency Example:
• ABC Youth Collaborative — Lead Agency
o Ben Franklin Charter School — Partner Agency
o Starz Middle School — Partner Agency
o Rocky Mountain Youth Academy — Partner Agency
ABC Youth Collaborative oversees and coordinates the collaborative with Partner Agencies to
implement the same dropout prevention program for youth ages 9 to 18 in their communities. The
collaborative's goals are to increase academic skills and provide weekly interactions with positive
adult role models. ABC Youth Collaborative oversees the fiscal and programmatic administration of
the TGYS grant including billing, reporting, communication, program monitoring, evaluation
coordination, and convening the Partner Agencies on a regular basis to share information and track
performance of the collaborative. The Partner Agencies implement effective direct services,
administer the TGYS evaluation, provide relevant information to the ABC Youth Collaborative, and
participate in regularly scheduled collaborative meetings. None of the Partner Agencies have
applied for TGYS funding as a Single Agency for this program or any other program.
C. Intermediary Agency - an eligible Lead Agency that applies for a TGYS grant to promote and support
evidence -based strategies or programs within other agencies, may apply for Tier 2, 3, or 4 and must
meet ALL the following requirements:
Interacts with local, community -based organizations as well as with state-wide or
nationwide entities to effectively monitor a specific evidence -based strategy or program.
Has the capacity (knowledge, skills, and resources) to provide a variety of services to local
programs that implement the same specific evidence -based strategy or program. These
services include:
o Community preparation for program implementation
Staff training on the evidence -based strategy or program
Technical assistance
Program monitoring
o Liaison to program developer/national office
Evaluation coordination
Financial administration through subcontracts
TGYS SFY 24-26 RFA Information Page 9
Serves as the fiscal and coordinating entity (Lead Agency) with the intent of subcontracting
TGYS-related services with their community providers (Partner Agencies, which must meet
the criteria for Eligible Applicant (see Page 2)).
Allocates 50% or more of the budget to the Partner Agencies. (The Lead Agency may not
use more than 50% of the budget for oversight, administrative costs, and providing direct
services to clients.)
Has an application process to identify Partner Agencies either prior to submission of the
TGYS application or once notification of funding is made.
Have a Memorandum of Understanding (MOU) with each Partner Agency participating in
the collaborative. If awarded a TGYS grant, the Intermediary Agency would be required to
submit an MOU for each Partner Agency prior to receiving funding. There is no maximum
limit to the number of Partner Agencies.
intermediary Agency Example:
• Colorado Mentoring (part of USA Mentoring) — Lead Agency
Colorado Mentoring oversees the implementation of the evidence -based Muggle Mentoring
program for 20 Partner Agencies. Colorado Mentoring identifies these Partner Agencies and
prepares and supports them in the execution of the Muggle Mentoring program through technical
assistance, resources from the national office, annual site visits, evaluation efforts, and distribution
of grant funds. None of the Partner Agencies have applied for TGYS funding as a Single Agency for
this program or any other program.
NOTE: Applications for Tiers 2, 3, and 4 may include funding requests for more than one program, with a
maximum request of three programs. A separate Program Application and Budget are required for each
program for which funds are being requested.
For example, Agency XYZ may request TGYS funds in one application to support both the Happy Larks
Literacy Program and the Dream Big Youth Mentoring program. However, Agency XYZ must submit an SOW
and Budget for the literacy program and another SOW and Budget for the youth mentoring program.
Agency XYZ may NOT submit two separate applications. If Agency XYZ applies as a single agency and is a
partner agency in Agency ABC's Multi -agency application, both of those applications would be disqualified.
Please Note: The two main differences between a Multi- and Intermediary Agency are:
1. A Multi -Agency does not have to use an evidence -based program, whereas an Intermediary Agency
must use an evidence -based program, with monitoring program fidelity being the primary
responsibility of the Lead Agency.
2. An Intermediary Lead Agency does not provide direct services, whereas a Multi -Agency Lead
Agency may provide direct services.
TGYS SFY 24-26 RFA Information Page 10
SELECTION PROCESS
Rubric & Narrative
Rubric: The SFY 24-26 Super Rubric found on the TGYS website includes a PDF of the rubric for each Tier,
Agency Type, and Prevention Area. Each rubric is comprehensive and includes all application questions
which will be scored and the scores for each question.
NOTE: Any questions not included in the rubric will not be scored.
Narrative: An optional, unscored narrative will be part of the SFY 24-26 RFA.
Applicants may submit a narrative for each program for which they are applying for funding using
one of four format options:
Video: Maximum of 90 seconds
■ Format may be MP4
■ iPhone or Android phone videos are acceptable (professional videography not
required)
Audio: Maximum of 90 seconds
■ Format may be MP3
■ Professional recording not required
Slide Deck (Written): Using PowerPoint or similar slide deck options
■ Format may be PowerPoint or PDF
■ 1 title slide with the name of the organization, name of program, and pictures ONLY
■ 3 information slides with choice of content that may include infographics, pictures,
art, data, bullet points, or other relevant information
One Pager (Written): Maximum 1- 8 'Ax 11" page
Format may be Word or PDF
Font type and size are at the discretion of applicant
No margin requirements
Content that may include text, infographics, pictures, art, data, bullet points, or
other relevant information
Submissions that exceed the above limits will NOT be included in the review of the application for
that program. NO Exceptions.
Narratives will NOT be scored, but instead, will be used as a supplement to the application
questions to provide an overview of the program.
Initial Technical Review
Each application will undergo an initial technical review process whereby staff reviewers will determine if
applications meet minimum requirements to move on to a comprehensive review. If an application is
incomplete or does not meet the requirements of the grant outlined in the pre -application agreements, the
application will be disqualified. See the Mandatory Criteria & Technical Review Rubric for details.
TOYS SFY 24-26 RFA Information Page 11
Appeals
• Applicants will be allowed to appeal Initial Technical Review disqualification.
• Applicants will be notified of Technical Disqualification by January 3, 2023.
• Appeals for Technical Review Disqualifications are due January 9, 2023 by 5:00pm MST. No
exceptions or extensions will be granted. Please be sure to have someone checking your
email during this week of appeals.
• Specific appeal instructions will be included in the notification of disqualification.
• Applicants will NOT be allowed to appeal application scores or funding amounts.
Comprehensive Review
Applications passing the Initial Technical Review will progress to the comprehensive review. The
comprehensive review will consist of a minimum of three independent reviewers who will review and score
each of their assigned applications using the scoring rubric. The application will then proceed to a team
review where reviewers will reach a consensus score for each application. Reviewers will have expertise in
prevention, intervention, grant making, youth development, early childhood, non-profit management, fiscal
policies and procedures, and/or evaluation.
Reviewers will be asked to self -identify any conflicts of interest before the process begins. A conflict of
interest exists when a reviewer is employed by, volunteers for, serves on the Board of, consults with, has
founded an applicant organization, or fiscally benefits from TGYS funds as a result of the award. Reviewers
will not review and score those applications with which they have a conflict of interest.
Minimum Qualifying Scores
• Tier 1: 70%
• Tier 2: 75%
• Tier 3: 80%
• Tier 4: 85%
Priority Points
The TGYS Board has determined the following areas for priority funding consideration. Applicants with
qualifying scores whose applications meet the criteria listed below will receive a percentage increase to
their final program score. Priority points will not be given to applicants without qualifying scores. Programs
are eligible to receive priority points in all of the following areas and can receive up to 6% increases in
scoring:
1. Marginalized Communities (2%): Applicant's mission or vision statement must include a reference
to one of the seven marginalized communities listed below, or the applicant's program must use
curriculum specifically designed for one of the seven marginalized communities listed below.
TGYS SFY 24-26 RFA Information Page 12
a. Immigrants, Refugees, and Migrants
b. Young People who Identify as LGBTQ+ and/or Gender Non -conforming
c. Young People Involved with the Juvenile Justice System
d. Young People who are Experiencing Homelessness
e. Children & Youth in Foster Care
f. Children & Youth who Identify as BIPOC
g. Children & Youth from a Lower Socioeconomic Status
2. Organizations Striving to be Representative of the Populations Above (2%)
3. Rural & Frontier Counties and Tribes (2%): A minimum of 20% of the children/youth and families
being served by an applicant's program must be from rural and frontier counties and/or tribes.
R nl
All program applications will receive a comprehensive review score. That score must meet the minimum
qualifying score for the Tier in which the program applies, see above. This comprehensive review score
becomes the base score for the program. A final score is then tallied using the qualifying base score plus
any priority points received. Programs will be ranked from highest to lowest based on the final score. A list
of qualified program applications and their final scores will be presented to the TGYS Board for review, and
funding decisions will be made based on availability of funds through the annual appropriation made by the
Colorado General Assembly.
Determination of Funding Amounts
The TGYS Board strives to strike a balance across TGYS grantee recipients state-wide, with no single
organization receiving more than 10% of the overall TGYS budget. The TGYS Board will make award
decisions based upon the final overall score for the program, TGYS Board funding amounts for each tier and
prevention area, statute requirements, and other geographic and funding priorities. The TGYS Board will
NOT reduce funding based on application scores.
Final Approval
Final approval of all TGYS grantees is made by the Governor.
Important Links
TGYS RFA Application Site
TGYS SFY24-26 RFA Question Submission Form
TGYS Contact Email: cdhs tgysprogramPstate.co.us
TGYS Website: https://cdhs.colorado.gov/tong-grampsas-youth-services-program
TGYS SFY 24-26 RFA Information Page 13
TGYS Application
Page:
EE LEMLir __1nnnnnn
nnnnnnnnnnnn
❑ Save my progress and resume later I Resume a previously saved form
Pre -Application Agreements
*Please note: This page runs slowly is due to the page's conditions. Every
time a condition is changed/a box is checked, everything is re-evaluated
since one selection can depend on another. So it takes time to process the
first conditional, and then evaluate again and again with each change.
Please do not click the Submit button until all selections are made and
boxes are checked on this page.
— Eligible Applicant
Eligible applicant is any entity, as defined by C.R.S. 26-6.8-
101(2), that is "a local government, a Colorado public or not -for-
profit school, a group of public or not -for-profit schools, a school
district or group of school districts, a board of cooperative
services, an institution of higher education, the Colorado
National Guard, or a private nonprofit or not -for-profit
community -based organization" are eligible to apply for a TGYS
grant.
Select your entity's type: *
Local Government
— Eligible Uses of Funding
The TGYS award CAN be used to:
• Fund programs that address factors at the individual,
relationship, and community level of the socio-ecological model
• Fund prevention and intervention services for youth crime and
violence, child abuse and neglect, youth alcohol, tobacco, and
other drug (ATOD) use, and student dropout (C.R.S. § 26-6.8-
102(b))
• Implement new direct -service programs or continue, enhance',
or expand existing direct -service programs
• Fund reasonable operating and administrative expenses (e.g.
database or financial software, fiscal staff, etc.) that directly
support TGYS funded programs
• Support program evaluation activities (budget may include 5%
for evaluation or $10,000, whichever is lower, per program)
• Fund programs that provide screenings or assessments and
referrals if there are post surveying measures or outcomes that
can evaluate effectiveness. *
By clicking here, you acknowledge you have read the Eligible
Uses of Funding and agree to abide by these criteria.
— Ineligible Uses of Funding
The TGYS award cannot be used to:
• Fund programs that address factors at the organizational and
societal level of the socio-ecological model.
• Support treatment programs such as residential or inpatient
mental health treatment.
• Support childcare slots or student scholarships.
• Engage in inherently religious activities including but not limited
to worship, religious instruction, or proselytization as a part of
the programs or services provided pursuant to this application.
• Support programs or strategies thorough research has already
proven ineffective or harmful.
• Fund train the trainer model programs.
• Fund one time events and activities that are not in conjunction
with ongoing programs.
• Apply as both a single agency and as part of a multi or
intermediary agency. Do you agree that funding will not be used
for any of the above ineligible uses of funding?
Yes
— Duration of Grant Funding
The TGYS grant cycle is three years, pending availability of
funds. Each year a non-competitive renewal application and
contract renewal process is required. Funding availability is
contingent upon the annual legislative appropriation. Grant funds
cannot roll from year to year.
e2 By clicking here, you acknowledge funding is dependent upon
annual legislative appropriation.
— Minimum/Maximum Funding Request
• Minimum/Maximum Funding Request Tier 1: $25,000 for only
one program.
• Minimum Funding Request Tiers 2-4: $25,000 per program for
up to three programs.
• Maximum Total Funding Request: Maximum Total Funding
Request for up to three programs is $500,000 for a Single
Agency and $1,000,000 for a Multi or Intermediary Agency.
• Maximum Grant Award: No single grantee or organization can
receive more than 10% of the TGYS annual budget.
• Maximum Number of Programs: An agency may apply for
funding for up to three programs.
Es By clicking here, you acknowledge that you understand the
funding limitations.
Tool Tip: Example: If the TGYS budget is $5 million, no one organization can
receive more than $750,000 total grant funding. If the TGYS budget is $10
million, no one organization can receive more than $1 million total grant
funding because maximum funding for any one intermediary agency is $1
million.
— Grantee Requirements
• Attend TGYS annual orientation/grantee meetings
. Submit annual mid -year reports via TGYS database
• Submit annual year-end report via TGYS database
• Submit monthly reimbursement invoices via TGYS database
• Maintain a criminal background check policy to minimally
include, but not be limited to, completion of a criminal history
background check and notifications of convictions that exclude
candidates from hire.
• Participate in minimum three hour site visit which will include:
• Work Plan review
• Program observation
• Meeting/Interview with program staff, Executive Director, and
fiscal agent. Multi- and Intermediary Agencies may have multiple
site visits for partner agencies at the discretion of TGYS staff
• Spot check on staff and volunteer background checks
• Attend TGYS evaluation webinar
• Participate in one annual phone call with the TGYS program
evaluation team
• Administer through paper surveys or online the TGYS program
evaluation to all children, youth, and families receiving services
through the grant funded program
• Submit completed TGYS program evaluations to the TGYS
program evaluation team on a quarterly basis, when
possible Administer the TGYS implementation survey to all staff
or volunteers who provide direct services to children, youth and
families through the grant funded program
• Administer the TGYS implementation survey to all staff or
volunteers who provide direct services to children, youth and
families through the grant funded program
• Attend Positive Youth Development training (for programs
serving youth 9 to 24)
• Attend Strengthening Families online training (for programs
serving children 0 to 8 and their families)
• Have a Memorandum of Understanding (MOU) with necessary
partners for providing services (i.e., school districts, etc.) to be
provided prior to receiving grant award
• Have a Memorandum of Understanding (MOU) with each
partner agency and submit upon award of funding. There is no
maximum limit to number of partner agencies. (Applies to Multi
& Intermediary Agencies only)
• Submit renewal documents (years 2 and 3)
• Provide and maintain required insurance and submit current
insurance documents that must include general liability, worker's
compensation, and auto liability policies.
• Potential Requirement: For the sole purpose of providing
support to the State's internal C-Stat Strategy, grantees may be
required to collect, maintain, and provide additional performance
data determined by the Colorado Department of Human Services
(CDHS) during the grant term to measure and assess the
programmatic effectiveness of the grantee's performance in
support of the State's internal continuous quality improvement
working towards positive outcomes and managing its
performance for the betterment of all Colorado residents.
• Submit renewal documents (years 2 and 3)
By clicking here, you acknowledge that you have read and
agree to the Grantee Requirements.
— Non -Discrimination Statement
CDHS expects all persons who perform work on behalf of or
funded by CDHS, including all employees, volunteers, and
outside vendors (including subcontractors and grantees), to
conduct such work in a manner consistent with this policy and
applicable nondiscrimination laws. The Grantee shall agree to use
such resources in a manner consistent with this policy and
applicable nondiscrimination laws. Programs using TGYS
funding shall not discriminate based on race, ethnic group,
socio-economic status, national origin, religion, age, sex, sexual
orientation*, gender identity or expression*, marital status*,
familial status*, mental or physical disability, pregnancy, veteran
status, or HIV status. *
ea By clicking here, you acknowledge that you have read and
agree to the Non-discrimination Statement.
*see Definitions Page for more information
— Mandatory Reporting
Maintain a mandatory reporting policy requiring staff and
volunteers to report known or suspected child abuse and neglect
to the child abuse hotline. 1 -844 -CO -4 -KIDS.
O By clicking here, you acknowledge that you have read and
agree to the Mandatory Reporting Policy.
Notification of Open Records Act
Notification of Colorado Open Records Act (CORA): All materials
submitted regarding this grant application become the property
of the State of Colorado and is subject to the terms of Colorado
Revised Statutes § 24-72-201 through § 24-72-205.5, Public
(open) Records. The State of Colorado has the right to use any
or all information/material presented in the grant application,
subject to limitations for proprietary or confidential information.
Disqualifications or denial of the application does not eliminate
this right. Any additional restrictions on the use or inspection of
material contained within the proposal shall be clearly stated in
the proposal itself. The contents of the application will become
contractual obligations if the project is funded, subject to mutual
modifications in the contracting process.
in By clirkind here. you arknowledon any infnrmatinn si.ihmitterl in
this grant application is subject to CORA.
- Secretary of State Registration
Grantees who receive a TGYS grant must be registered with the
Secretary of State to operate in Colorado.
By clicking here, you acknowledge that your organization is
registered with the Colorado Secretary of State or is a
government entity not required to register with the Colorado
Secretary of State.
— Federal SAM
Per CDHS procurement rules, grantees who receive a TGYS grant
must be registered with the Federal System for Award
Management (SAM) regardless of whether they are or are not
receiving federal funding.*
cg By clicking here, you acknowledge that your organization is
registered with the Federal System for Award Management.
Deadline for Submission
Complete applications must be submitted by the deadline, 5:00
pm MST on Friday, December 9, 2022. There will be NO.
exceptions for technical difficulties on the part of the applicant.
51 By clicking here, you acknowledge that you have read and
agree to the Deadline for Submission.
— Appeals Process
Applicants will be notified of technical disqualification via email
the week of January 3, 2023 and will be allowed to file an appeal
within 4 business days of notification. Details on the appeals
process will be provided in the technical disqualification email.
Applicants may NOT appeal scores or funding decisions.
By clicking here, you acknowledge that you have read and
agree to the Appeals Process.
Save my progress and resume later I Resume a previously saved form
GRANT APPLICATION FOR TONY GRAMPSAS YOUTH SERVICES PROGRAM FOR
2024-2026
AROVED AS TO S TANCE:
Official, Department Head, or Deputy Department Head
APPROVED AS TO FUNDING:
Chief Financial Officer
APPROVED AS TO FORM:
County Attorney
35-7-7
Houstan Aragon
From:
Sent:
To:
Cc:
Subject:
Attachments:
Hi Houstan,
Alison Pegg
Monday, November 21, 2022 11:36 AM
CTB
HS -Contract Management
PA and documents for Tony Grampsas Application - New Business Item
Approved PA - FR Tony Grampsas Grant (Not in CMS).pdf; #2 - TGYS SFY 24-26 RFA
Information Page.pdf; TGYS Grant Application Page 2.pdf
Thank you to both you and Esther for talking through how this Tony Grampsas Youth Services (TGYS) SFY 24-26 Request
for Application (RFA) would be processed as a New Business item. The attached PA has been approved by the BoCC
which delegates authority to sign and submit the application to the Family Resources Division Head via the
"FormAssembly" platform. As mentioned on the call, this application will need to be submitted by December 9th so the
latest date we could have this on the BoCC Agenda is December 7th.
As we discussed, the application platform is a multi -page webpage that populates different information as selections are
made. To hopefully help with any information you may need to draft the Reso, I have attached an "RFA information
page" the State has provided to applicants. Additionally, I have attached page 2 of the application itself, but most of the
information in that page 2 seems to be covered in the "RFA information page".
Also to briefly recap what we discussed on the phone. First, this Pass Around will be used to get this as a New Business
item on the BoCC Agenda, our team will not be routing anything in CMS. Second, as a follow-up, after we have
submitted the application, we will submit to CTB what we can of the application. This may be screenshots or hopefully it
will be a document with the entire submission. Finally, in the coming months once we receive notice of award or non -
award, we will be sure to send a Communication Item to CTB indicating the results of the application.
I hope this PA and additional documents are sufficient. Please let me know if you need anything else. I appreciate all of
your help getting this item processed. I apologize in the delay in getting the PA to you. Our team had been discussing
how this item should be processed and we realized today that it really did need to be a New Business item.
Thanks again for your help!
Alison Pegg
Contract Management and Compliance Coordinator
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
'2(970) 400-6603
Contract Management Extension: 6556
8 (970) 353-5212
apegg@weldgov.com
E -Signature Endorsement Record
Record Generated At: 2022-12-09 22:51:02 (UTC)
IP Address: 204.133.39.9
Endorsed Response
(Page 1 /28)
Tony Grampsas Youth Services (TGYS)
SFY 24-26 Request for Application (RFA)
Thank you for your interest in applying for TGYS grant funds. For access to all of the following documents, visit the SFY 24-26
page on the TGYS website:
• RFA Information Page: contains all of the necessary information about the TGYS grant and application. Be sure to read
the entire document before applying.
• TGYS Tiers and Goals at a Glance: a table of information with the breakdown of four tiers and goals for each tier.
• RFA Timeline: the full timeline and important dates.
• RFA Definitions Page
• RFA Rubrics: not all questions in the application will be scored. Please refer to the RFA Rubrics to see all questions that
will be scored, along with their conesponding point values.
• RFA Example Applications
• RFA Webinars
Questions about the RFA may be submitted using the TGYS RFA Question Form
• Questions must be submitted by noon on Thursdays
• Answers will be posted to the TGYS website every Friday: TGYS Website
• The last day to submit questions is December 1, 2022 at noon
Application closes Friday, December 9, 2022 at 5:00 pm MST
Pre -Application Agreements (Page 2 /28)
'Please note: This page runs slowly is due to the page's conditions. Every time a condition is changed/a box is checked, everything is re-
evaluated since one selection can depend on another. So it takes time to process the first conditional, and then evaluate again and again with
each change. Please do not click the Submit button until all selections are made and boxes are checked on this page.
r Eligible Applicant
Eligible applicant is any entity, as defined by C.R.S. 26-6.8-101(2), that is "a local government, a Colorado public or not -for-
profit school, a group of public or not -for-profit schools, a school district or group of school districts, a board of cooperative
services, an institution of higher education, the Colorado National Guard, or a private nonprofit or not -for-profit community -
based organization" are eligible to apply for a TGYS grant. Select your entity's type:
Local Government
-Eligible Uses of Funding
The TGYS award CAN be used to: • Fund programs that address factors at the individual, relationship, and community level of
the socio-ecological model. Fund prevention and intervention services for youth crime and violence, child abuse and neglect,
youth alcohol, tobacco, and other drug (ATOD) use, and student dropout (C.R.S. § 26-6.8-102(b))• Implement new direct -
service programs or continue, enhance, or expand existing direct -service programs- Fund reasonable operating and
administrative expenses (e.g. database or financial software, fiscal staff, etc.) that directly support TGYS funded programs.
Support program evaluation activities (budget may include 5% for evaluation or $10,000, whichever is lower, per program).
Fund programs that provide screenings or assessments and referrals if there are post surveying measures or outcomes that can
evaluate effectiveness.
- By clicking here, you acknowledge you have read the Eligible Uses of Funding and agree to abide by these criteria.
-Ineligible Uses of Funding
The TGYS award cannot be used to: • Fund programs that address factors at the organizational and societal level of the socio-
ecological model. • Support treatment programs such as residential or inpatient mental health treatment. • Support childcare
slots or student scholarships. • Engage in inherently religious activities including but not limited to worship, religious
instruction, or proselytization as a part of the programs or services provided pursuant to this application. • Support programs or
strategies thorough research has already proven ineffective or harmful. • Fund train the trainer model programs. • Fund one time
events and activities that are not in conjunction with ongoing programs. • Apply as both a single agency and as part of a multi
or intermediary agency. Do you agree that funding will not be used for any of the above ineligible uses of funding?
Yes
—Duration of Grant Funding
The TGYS grant cycle is three years, pending availability of funds. Each year a non-competitive renewal application and
contract renewal process is required. Funding availability is contingent upon the annual legislative appropriation. Grant funds
cannot roll from year to year
- By clicking here, you acknowledge funding is dependent upon annual legislative appropriation.
Minimum/Maximum Funding Request
• Minimum/Maximum Funding Request Tier 1: S25,000 for only one program. • Minimum Funding Request Tiers 2-4: $25,000
per program for up to three programs. • Maximum Total Funding Request: Maximum Total Funding Request for up to three
programs is $500,000 fora Single Agency and $1,000,000 for a Multi or Intermediary Agency. • Maximum Grant Award: No
single grantee or organization can receive more than 10% of the TGYS annual budget. • Maximum Number of Programs: An
agency may apply for funding for up to three programs.
- By clicking here, you acknowledge that you understand the funding limitations.
-Grantee Requirements
• Attend TGYS annual orientation/grantee meetings. Submit annual mid -year reports via TGYS database- Submit annual year-
end report via TGYS database. Submit monthly reimbursement invoices via TGYS database. Maintain a criminal background
check policy to minimally include, but not be limited to, completion of a criminal history background check and notifications of
convictions that exclude candidates from hire. • Participate in minimum three hour site visit which will include: • Work Plan
review. Program observation. Meeting/Interview with program staff, Executive Director, and fiscal agent. Multi- and
Intermediary Agencies may have multiple site visits for partner agencies at the discretion of TGYS staff. • Spot check on staff
and volunteer background checks. Attend TGYS evaluation webinar• Participate in one annual phone call with the TGYS
program evaluation team Administer through paper surveys or online the TGYS program evaluation to all children, youth, and
families receiving services through the grant funded program• Submit completed TGYS program evaluations to the TGYS
program evaluation team on a quarterly basis, when possible Administer the TGYS implementation survey to all staff or
volunteers who provide direct services to children, youth and families through the grant funded program Administer the TGYS
implementation survey to all staff or volunteers who provide direct services to children, youth and families through the grant
funded program. Attend Positive Youth Development training (for programs serving youth 9 to 24)• Attend Strengthening
Families online training (for programs serving children 0 to 8 and their families). Have a Memorandum of Understanding
(MOU) with necessary partners for providing services (i.e., school districts, etc.) to be provided prior to receiving grant award.
Have a Memorandum of Understanding (MOU) with each partner agency and submit upon award of funding. There is no
maximum limit to number of partner agencies. (Applies to Multi & Intermediary Agencies only) • Submit renewal documents
(years 2 and 3)• Provide and maintain required insurance and submit current insurance documents that must include general
liability, worker's compensation, and auto liability policies. • Potential Requirement: For the sole purpose of providing support
to the State's internal C-Stat Strategy, grantees may be required to collect, maintain, and provide additional performance data
determined by the Colorado Department of Human Services (CDHS) during the grant term to measure and assess the
programmatic effectiveness of the grantee's performance in support of the State's internal continuous quality improvement
working towards positive outcomes and managing its performance for the betterment of all Colorado residents. • Submit
renewal documents (years 2 and 3)
- By clicking here, you acknowledge that you have read and agree to the Grantee Requirements.
—Non-Discrimination Statement
CDHS expects all persons who perform work on behalf of or funded by CDHS, including all employees, volunteers, and
outside vendors (including subcontractors and grantees), to conduct such work in a manner consistent with this policy and
applicable nondiscrimination laws. The Grantee shall agree to use such resources in a manner consistent with this policy and
applicable nondiscrimination laws. Programs using TGYS funding shall not discriminate based on race, ethnic group, socio-
economic status, national origin, religion, age, sex, sexual orientation*, gender identity or expression*, marital status*, familial
status*, mental or physical disability, pregnancy, veteran status, or HIV status.
- By clicking here, you acknowledge that you have read and agree to the Non-discrimination Statement.
-Mandatory Reporting
Maintain a mandatory reporting policy requiring staff and volunteers to report known or suspected child abuse and neglect to
the child abuse hotline. 1 -844 -CO -4 -KIDS.
- By clicking here, you acknowledge that you have read and agree to the Mandatory Reporting Policy.
—Notification of Open Records Act
Notification of Colorado Open Records Act (CORA): All materials submitted regarding this grant application become the
property of the State of Colorado and is subject to the terms of Colorado Revised Statutes § 24-72-201 through § 24-72-205.5,
Public (open) Records. The State of Colorado has the right to use any or all information/material presented in the grant
application, subject to limitations for proprietary or confidential information. Disqualifications or denial of the application does
not eliminate this right. Any additional restrictions on the use or inspection of material contained within the proposal shall be
clearly stated in the proposal itself. The contents of the application will become contractual obligations if the project is funded,
subject to mutual modifications in the contracting process.
- By clicking here, you acknowledge any information submitted in this grant application is subject to CORA.
'-Secretary of State Registration
Grantees who receive a TGYS grant must be registered with the Secretary of State to operate in Colorado.
- By clicking here, you acknowledge that your organization is registered with the Colorado Secretary of State or is a
government entity not required to register with the Colorado Secretary of State.
—..Federal SAM
Per CDHS procurement rules, grantees who receive a TGYS grant must be registered with the Federal System for Award
Management (SAM) regardless of whether they are or arc not receiving federal funding.
- By clicking here, you acknowledge that your organization is registered with the Federal System for Award Management.
[Deadline for Submission
Complete applications must be submitted by the deadline, 5:00 pm MST on Friday, December 9, 2022. There will be NO
exceptions for technical difficulties on the part of the applicant.
- By clicking here, you acknowledge that you have read and agree to the Deadline for Submission.
—Appeals Process
Applicants will be notified of technical disqualification via email the week of January 3, 2023 and will be allowed to file an
appeal within 4 business days of notification. Details on the appeals process will be provided in the technical disqualification
email. Applicants may NOT appeal scores or funding decisions.
- By clicking here, you acknowledge that you have read and agree to the Appeals Process.
(Page 4 /28)
Choose Tier
Tier 1
Tier 2
Tier 3
Tier 4
Total Overall Annual Request Amount*
S25,000
S25,001 -
S100,000
S100,001 -
S500,000
S500,001 -
S1,000,000
Maximum Amount of Funding Allocated to Tier
5500,000
(20 grants)
Remaining 15::
Remaining 60=:
Single Agency Applications
Remaining 25%
Multi Agency Applications
Intermediary Agency Applications
Evidence Based/Evidence Informed Program Required
Agencies Applying for Funding for 1 Program
Agencies Applying for Funding for 2-3 Programs
1
Prevention Specific Goals
Shared TGYS Goals
Implementation Science Training/TA Requirement
Minimum Qualifying Application Score
1
Level 1't
70%
2
Level 2t4
75:
2
Le` et
80::
EB or El only
85%
*Total request per applicantiagency for all programs. For example. if one applicant applies for 3 programs with a total request o
$125.000. the organization would apply in Tier 3.
*vNot required/optional if program is using an evidence based or evenide informed program/curriculum or if program can
demonstrate proficiency in implementation science
Please select the Tier
Tier 3
Agency Information (Page 6 /28)
Organizational Legal Name
County of Weld
DBA
Weld County Department of Human Services
Phone
9704004000
Website
www.weld.gov
Fouling Auuress
Billing Street
1150 O Street
E Billing City
Greeley
f Billing State
IColorado
I Billing Zip/Postal code
80632
;-Shipping Address
Shipping Street
I PO Box A
Shipping City
Greeley
Shipping State
t Colorado
Shipping Zip/Postal code
80631
sExecutive Director/CEO
Name Phone
I Julie Witkowski 9704006777
E Email Ext
I witkowjx@weld.goy
r -Fiscal Contact
Name Phone
Tammy Maurer 9704006533
Email Ext
maurertk@weld.gQ
-Evaluation Contact
Name Phone
Julie Witkowski 9704006777
Email Ext
ui1kowix@weld,goy
Agency Level (Page 7 /28)
-Organizational Policies & Procedures
Provide your organization's Mission
Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through
the delivery of responsive and collaborative services.
Provide your organization's Vision
The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered.
Does your organization have a non-discrimination policy or statement?
Yes
If yes, please provide and explain how your organization ensures this policy is adhered to.
Annual employee evaluations include performance measures on demonstration of respect and participation in required diversity
and respect training. Employee evaluations also include feedback from peers, other professionals, and clients.
Do you reimburse staff for mileage at the state or federal rate?
Other
How do you ensure
pay equity and staff
are being paid a
livable wage?
How does your organizations strive to be
representative any or all of the following How do you ensure
populations:a) Immigrants, Refugees, and staff are valued and
Migrants;b) Young People who Identify as respected in your
LGBTQ+ and/or Gender Non-Conforming;c) List your agency's organization?
Young People Involved with the Juvenile Justice policies and Describe ways in How many
System;d) Young People who are Experiencing procedures for which you support years has
Homelessness;e) Children & Youth in Foster addressing employee well- your agency
Care;f) Children & Youth who Identify as secondary trauma being? (flex been in
BIPOC; and/org) Children & Youth from a and promoting self- time/flex place existence?
Lower Socioeconomic StatusConsider your care. options, staff
recruitment policies, accessibility with regards to development &
materials and processes, engagement of training, staff
stakeholders in hiring staff and recruiting benefits, etc.)
volunteers, etc.
WCDHS' workforce includes representatives
from immigrant & refugee populations,
LGBTQ+, Gender Non -Conforming, BIPOC, &
people with lived experience navigating
homelessness, food insecurity, & foster care.
Employees participate in annual Workplace WCDHS offers a Telework & flex
Respect trainings & participate in trainings that monthly
HR reviews the wage teach how to implement best practices in human Compassion schedules are
scale, conducting available. A robust
market studies w— services for diverse populations. Employees at all Fatigue Group & benefits package
levels of the organization have regular hosts a weekly Weld County
comparable public includes health,
opportunities to develop leadership skills & virtual self -care was one of
employers.The dental & vision
influence the workplace through their forum titled the 17
BOCC approves cost in work rou s & committees, "Wellness insurance as well as counties
of living raises on a participation g p an employee health
ensuring diverse representation in all aspects of Wednesday". established
regular basis.Equity WCDHS. Weld County's diverse constituency Employees have clinic, wellness by the first
is maintained by includes immigrants, refugees, & migrants & access to a variety campaigns & territorial
ensuring all retirement
WCDHS has human service programs targeted to of wellness legislature in
applicants wha are address their needs & help these community trainings as well as packages. 1861.
considered for each Employees
position meet stated members in their native languages. Youth free yoga, rec participate in at
requirements. involved with Juvenile Justice arc served by center passes, least 20 hours of
WCDHS' programs which provide intentional & wellness coaches & annual training.
thoughtful support to people who are or have EAP benefits.
been in foster care, identify as BIPOC, LGBTQ+,
Gender Non -Conforming, experience
homelessness, &are from a lower socio-economic
status. Hiring practices include a panel interview
with diverse internal and external stakeholders.
How many total Full Time How many total Full Time Equivalent (FTE) do you anticipate will be on the TGYS program(s)
Equivalent (FTE) are for which you are applying for funds? If fewer than 5 total FTE, please explain how you intend to
currently in your agency? complete administrative requirements such as time keeping, invoices, mid -year and end year
reports, and who will be completing these tasks.
WCDHS currently employs WCDHS Wraparound has four full-time Wraparound Facilitators & one full-time Wraparound
481 individuals, 38 of whom Supervisor. The Supervisor along with the Family Resource Division Head & fiscal team will
are within the FRD. complete tasks such as time keeping, invoices, and required reports.
--Background c
Staff Volunteers Board Members Others
Yes Yes No No
—Staff _
Type of Background Check (e.g. CBI) Frequency (e.g. annually)
Fingerprinting must be completed by all WCDHS
employees who work with at risk adults and/or
children. This includes CBI & FBI checks and results
are flagged for future arrests or convictions. In
addition, TRAILS and public assistance fraud checks
are completed.
While employed at WCDHS, employees
who are fingerprinted will continue to be
monitored for criminal activity. WCDHS
is notified by CBI if there is any criminal
activity during employment.
List Type of Position
(e.g. all, direct service
staff, contract
facilitator)
Direct Service Staff
and leadership for all
programs serving at
children and/or at -risk
adults.
Volunteers
Type of Background Check (e.g. CBI)
Frequency (e.g. annually)
Fingerprinting must be completed by all WCDHS While working with WCDHS,
interns/volunteer who work with at risk adults and interns/volunteers who are fingerprinted will
children. This includes CBI & FBI checks and results continue to be monitored for criminal activity.
are flagged for future arrests or convictions. In WCDHS is notified by CBI if there is any
addition, TRAILS and public assistance fraud checks criminal activity during involvement with the
are completed. organization.
List Type of
Position (e.g. all,
direct service staff,
contract facilitator)
Interns and
volunteers who
work with children
and/or at -risk
adults.
If you indicated that you do not conduct background checks for staff, board members, or volunteers, please explain.
Weld County Board of County Commissioners are elected officials.
Program 1 Acronyms & Citations (Page 9 /28)
List each acronym and/or citation used in Program 1 & provide a definition/citation.
Examples:
• TGYS = Tony Grampsas Youth Services
• 1= https://cdhs.colorado.gov/tony-grampsas-youth-services-program
1 Acronym/Citation Definition
The transitions assets scale helps the Wraparound Facilitator determine strengths and needs and serves as
Assets Inventory
information to support planning to help each family gain needed transition assets.
1.
,
Acronym/Citation Definition
1 BOCC Board of County Commissioners
Acronym/Citation Definition
CANS The Child and Adolescent Needs and Strengths tool
[ Citation: https://praedfoundation.org/tcom/tcom-tools/the-child-and-adolescent-needs-and-strengths-cans/
Acronym/Citation Definition
{ CCB Community Centered Board Citation: https://hcpf.colorado.gov/community-centered-boards
Acronym/Citation Definition
CES Children's Extensive Support https://hcp£colorado.gov/children-extensive-support-waiver-
ces#:—:text=A%20waiver%20is%20an%20extra,some%20programs%20may%20have%20waitlists
zAcronym/Citation Definition
CFT Child & Family Team
I
i Acronym/Citation Definition
s CFTM Child & Family Team Meeting
:
k Acronym/Citation Definition
Children's Habilitation Residential Program https://hcpf.colorado.gov/childrens-habilitation-residential-program-
1 CHRP waiver-
chrp#:--: text=The%20Chi ldren's%20Habilitation%20Residential%20Program,out%2Dof%2Dhome%20placement
1 Acronym/Citation Definition
COACT Colorado is a system of care for children and youth with behavioral health challenges and their
COACT families. This collaborative approach brings professionals and natural supports together, creating effective
and efficient solutions for families who have complex needs and are involved in multiple systems.
l Acronym/Citation Definition
Colorado Wraparound Fidelity published, and collected by COACT; https://sites.google.com/state.co.us/coact-
Tool intemal/home/hfw)
f Acronym/Citation Definition
CPP Crisis Prevention Plan
i
F Acronym/Citation Definition
1 CSTI Colorado Cross -Systems Training Institute
Acronym/Citation Definition
FRD Family Resource Division https://www.weld.gov/Government/Departments/Human-Services/Family-
Resource
,
Acronym/Citation Definition
HEW High -Fidelity Wraparound
Acronym/Citation Definition
IDD Intellectual or Developmental Disability https://hcpf.colorado.gov/individuals-with-intellectual-
developmental-disabi lities-services-supports
Acronym/Citation Definition
LCSW Licensed Clinical Social Worker
Acronym/Citation Definition
RAE Regional Accountable Entity https://hcpf.colorado.gov/accphase2
Acronym/Citation Definition
SOAR SSI/SSDI Outreach, Access, and Recovery https://soarworks.samhsa.gov/states/colorado
Acronym/Citation Definition
TANF Temporary Assistance for Needy Families https://www.hhs.gov/answers/programs-for-families-and-
ch ildren/what-is-tanf/i ndex.html
Acronym/Citation Definition
WCDHS Weld County Department of Human Services https://www.weld.gov/Government/Departments/Human-
Services
Acronym/Citation Definition
WCDHS Wraparound Weld County Department of Human Services' High -Fidelity Wraparound Program
Acronym/Citation Definition
WCDPHE Weld County Department of Public Health & Environment
Application - Program 1 (Page 10 /28)
Program Information
Please Note: Questions must have written answers. Weblinks will not be considered completed answers and may be grounds for disqualification.
Program Name
Weld County Department of Human Services' Wraparound Program (WCDHS Wraparound)
Funding Amount Requested for this ProgramThe minimum request amount per program is S25,000. (Minimum total request for all
programs for this tier is $100,001 and maximum total request amount for all programs for this tier is $500,000)
500000
7 Program Contact
Name Phone
Rachel Wisdom -Vidal, LCSW 9704006765
Email Ext
wisdomre@weldgov.com
Provide a short description of your program (2-3 sentences to be used for TGYS website and social media).
WCDHS Wraparound engages families who have a child or youth with mental/behavioral health needs who is involved with more
than one `system'. Wraparound develops a team of individuals who are committed to supporting the child/youth & their family.
Facilitators lead the development of a family centered, strengths -based and culturally relevant individualized plan. Teams meet
frequently to check -in and hold participants accountable for agreed upon action steps. Together the team monitors and updates the
plan to ensure it addresses child/youth and family needs as well as any system requirements (including court orders). Facilitators
ensure the child/youth and their family develop skills to advocate for themselves, navigate systems, plan for the future, and access
relevant supports and services.
Do you use a specific curriculum for this program?
Yes
If yes, list the curriculum name.
WCDHS Wraparound uses the High -Fidelity Wraparound curriculum developed by the Colorado Cross -Systems Training Institute
for guidelines and credentialing.
Citation: https://learn.coloradocsti.org/mod/page/view.php?id-518
Select your primary outcome for this program.
Child Abuse & Neglect Prevention
Are you a mentoring program that meets statue, C.R.S. 26-26.8-104 and agree to adhere to evidence -informed standards of practice
and provide proof that your program is in compliance with those standards?
No
1. Explain your selection for primary outcome for this program. Be sure to address how this is included in your mission, vision,
goals and/or curriculum. (5 Points)
Through participation in Wraparound, children who are at -risk of child abuse & neglect experience increased connections to caring
adults, positive peer relationships & social supports. Wraparound is governed by 10 guiding principles: Family Voice & Choice,
Team Based, Natural Supports, Collaboration, Community Based, Culturally Competent, Individualized, Strengths Based,
Persistence (unconditional care) & Outcomes Driven. The Wraparound process encourages enviromnents which support healthy
social & emotional development. As the Facilitator engages the family, opportunities to increase their connections to services &
access positive activities are identified & pursued. Experiencing the self -efficacy associated with successfully preventing &
managing crises, achieving family vision & meeting defined outcomes increases family buy -in which in turn reflects improvement
in child/youth social and emotional skills, positive relationships, permanent connections, & positive youth development.
Select the level of prevention for this program. TGYS does not fund treatment programs.
Intervention
Select the framework, from the socioecological model, used for this program. TGYS does not fund programs at the organizational
or societal level.
Relationship
Define your population's primary age range. Select all that apply.
- 6-8
- 9-13
- 14-18
- 19-24
-Identified Population
Complete the chart identifying the total numbers of unduplicated participants projected to be served.
If you do not currently track this information, please provide your best estimate. Your grant score is not dependent on the
accuracy of the information provided here. However, if awarded a TOYS grant, you will be expected to track this
demographic information throughout the three-year grant cycle.
*If included in "Hispanic/Latinx," do not include in any other race category
Projected #s to be served
- White
- Black
- Hispanic/Latinx
- Asian/Pacific Islander/Native Hawaiian
- Native American/ Alaska Native
- Two or More Races
- Middle Eastern/North African
White
Children (0-8) - Male
8
Children (0-8) - Female
8
Children (0-8) - Other
Youth (9-18)- Male
19
Youth (9-18)- Female
19
Youth (9-18)- Other
19
Young Adults (19-24) - Male
3
Young Adults (19-24) - Female
3
Young Adults (19-24) - Other
3
Parents/Guardians
56
Mentors(Mentoring Grantees Only)
Other Community Members
—tstacx
Children (0-8) - Male
Children (0-8) - Female
Children (0-8) - Other
Youth (9-18)- Male Young Adults (19-24) - Male Parents/Guardians
2 1 8
Youth (9-18)- Female Young Adults (19-24) - Female Mentors(Mentoring Grantees Only)
2
Youth (9-18)- Other Young Adults (19-24) - Other Other Community Members
l 1
Hispanic/Latinx
Children (0-8) - Male
7
Children (0-8) - Female
7
Children (0-8) - Other
Youth (9-18)- Male Young Adults (19-24) - Male Parents/Guardians
15 3 44
Youth (9-18)- Female Young Adults (19-24) - Female Mentors(Mentoring Grantees Only)
15 3
Youth (9-18)- Other Young Adults (19-24) - Other Other Community Members
15 2
Asian/Pacific IslandcrrNative Ilawaiian
Children (0-8) - Male
Children (0-8) - Female
Children (0-8) - Other
Youth (9-18)- Male Young Adults (19-24) - Male Parents/Guardians
Youth (9-18)- Female Young Adults (19-24) - Female Mentors(Mentoring Grantees Only)
Youth (9-18)- Other Young Adults (19-24) - Other Other Community Members
Native American' Alaska Native
Children (0-8) - Male
Children (0-8) - Female
Children (0-8) - Other
Youth (9-18)- Male Young Adults (19-24) - Male Parents/Guardians
6
Youth (9-18)- Female Young Adults (19-24) - Female Mentors(Mentoring Grantees Only)
2
Youth (9-18)- Other Young Adults (19-24) - Other Other Community Members
1 1
'TWO or MO, R.,
Children (0-8) - Male
'Children (0-8) - Female
it
Children (0-8) - Other
Youth (9-18)- Male Young Adults (19-24) - Male Parents/Guardians
2 8
Youth (9-18)- Female Young Adults (19-24) - Female Mentors(Mentoring Grantees Only)
2
Youth (9-18)- Other Young Adults (19-24) - Other Other Community Members
!1 1
Middle Eastern/North African
Children (0-8) - Male
Children (0-8) - Female
Children (0-8) - Other
Youth (9-18)- Male Young Adults (19-24) - Male Parents/Guardians
Youth (9-18)- Female Young Adults (19-24) - Female Mentors(Mentoring Grantees Only)
Youth (9-18)- Other Young Adults (19-24) - Other Other Community Members
Totals
I Children (0-8) - Male
18
Children (0-8) - Female
18
Children (0-8) - Other
0
Youth (9-18)- Male Young Adults (19-24) - Male Parents/Guardians
39 9 122
Youth (9-18)- Female Young Adults (19-24) - Female Mentors(Mentoring Grantees Only)
40 9 0
Youth (9-18)- Other Young Adults (19-24) - Other Other Community Members
37 8 0
TOTAL for Identified Population
300
—Geographic Area
Complete the chart identifying the total number of unduplicated participants projected to be served by each geographic region
for which TGYS funding is being requested. *Please note the total indicated in this chart should match the total indicated in the
previous "Identified Population" table.
County Name:
Adams
Alamosa
Arapahoe
Archuleta
Baca
Bent
Boulder
Broomfield
Chaffee
Cheyenne
Clear Creek
Conejos
Costilla
Crowley
Custer
Delta
Denver
Dolores
Douglas
Eagle
El Paso
Elbert
Fremont
Garfield
Gilpin
Grand
Gunnison
Hinsdale
Huerfano
Jackson
Jefferson
Kiowa
Kit Carson
La Plata
Lake
Larimer
Las Animas
Lincoln
Logan
Mesa
Mineral
Moffat
Montezuma
Montrose
Morgan
Otero
#s to be served:
Ouray
Park
Phillips
Pitkin
Prowers
Pueblo
Rio Blanco
Rio Grande
Routt
Saguache
San Juan
San Miguel
Sedgwick
Summit
Teller
Washington
Weld
300
Yuma
Southern Ute
Ute Mountain Ute
Total Edit this text
300
2. Describe the identified population served by this program and your agency's success with this population. (5 Points)
The population to be served include children/youth with complex mental/behavioral health needs, including individuals with IDD,
aggression & criminal justice involvement. FRD, in partnership with Employment Services & Child Welfare work with these
underserved & vulnerable populations throughout the community & across WCDHS to empower, improve well-being & reduce
isolation. Oftentimes the most vulnerable have unmet behavioral health needs that require immediate access to services and
increased natural supports. FRD encompasses the Community Outreach, Prevention, Specialized TANF Case Management, Post
Adoption, WCDHS Wraparound, SSI/SSDI Programs & Crisis Services. All programs of FRD approach families in a wholistic,
strengths -based manner, partnering with community agencies to ensure families receive the services they need to thrive. In 2021,
WCDHS received a Distinguished Performer award for C -Slat in 2020 from CDHS.
3. Using state/community level data, explain the need for your program and how your program prevents the primary prevention
area for which you are applying for funding. Data older than 2015 will not be considered. (5 Points)
In 2019, WCDPHE conducted a Community Health Assessment which identified access to mental health resources as one of the
top 10 health issues. Nearly 30% of residents reported the need for mental health services & only 55% indicated they had sought
care. Of the remaining 45%, 56% reported not feeling like they could afford care, 51% didn't believe mental health care was
covered by insurance, & 51% reported not knowing how to access care. In addition, leadership within the local community mental
health center & juvenile justice have indicated a recognition of a lack of service navigation & high intensity care coordination.
Wraparound ensures these needs are met by using the evidence -based process of HFW. More intensive than traditional case
management or care coordination, Wraparound moves system -involved families toward improved well-being & self-reliance by
providing them with a structured, creative & individualized team planning, decision -making & implementation process.
Identify the approximate frequency of your program services.
Weekly
Identify the approximate length of each service session, in hours.
4 hrs
Identify the approximate duration of your program services.
More than one school year
4. Explain why this frequency, length, and duration was chosen. (5 Points)
A Wraparound Facilitator carries a minimum caseload of 8 families and a maximum of 10. They designate at least 4 hours per case,
per week. However, during the Engagement Phase, crisis stabilization, crisis prevention planning, and weeks where the Child and
Family Team Meeting's (CFTM) occur, Facilitators spend additional time with families. CFTM's occur once a month or more, as
needed, and generally last 2 hours each. Visits in the family's home & community, along with advocacy work easily take 2-3 hours
per week. The remaining hours of a 40 -hour work week aro used for documentation, record keeping, written deliverables,
following up, team meetings, supervision, training & travel. The duration of an average successful Wraparound case is about 15
months & has been documented & established by the National Wraparound Initiative (NWI). The recommended caseload for
Wraparound Facilitators has been established by NWI as well. Citation: Pires, S. A., Fields, S., & McGarrie, L. (2016, May).
Identify the program's level of evidence -base if applicable.
Promising practice
Provide documentation for your selection above. Type NA if there is no documentation or you selected NA.
According to the Title IV -E Prevention Services Clearinghouse, High -Fidelity Wraparound is rated as a promising practice because
at least one study achieved a rating of moderate or high on study design and execution and demonstrated a favorable effect on a
target outcome. Citation: https://preventionservices.acf.hhs.gov/programs/330/show
5. Give specific examples of successful recruitment strategies you are currently using or that you plan to use to recruit
participants. How did you determine these strategies? (5 points)
WCDHS Wraparound accepts referrals from FRD's Prevention & Post Adoption Programs & from Child Welfare. A screening
form directs referring caseworkers & case managers to fill out the eligibility criteria for the identified child/youth. If the
child/youth meets eligibility criteria, a referral form is completed & both documents are submitted to the Wraparound team for
review. The family is either paired with a Facilitator or placed on a waitlist. Wraparound started accepting referrals through the
programs listed above due to their existing work with children/youth who present with severe behavioral/mental health
symptoms & behaviors which require intensive intervention. Many of these individuals are involved with multiple systems &
are at high -risk for child abuse & neglect as well as higher levels of care. We hope to one day also accept referrals from local
community entities.
6. Explain the retention strategies specific to your identified population. How did you determine these strategies? Include your
current and/or previous participant retention rates if available. (5 Points)
National research on HFW and its efficacy indicate that retention in wraparound programming is tied to:
Engagement efforts of the Wraparound Facilitator,
Timely resolution of crisis stabilization needs,
Effective planning for crisis prevention,
• Frequent meetings coordinated such that all stakeholders and the child/youth and family, maintain mutual agreement and
understanding regarding needs, plans, desired outcomes, and measures for success,
Timely & effective communication for problem solving,
• Effective care coordination,
• Persistence and encouragement from the Wraparound Facilitator and the rest of the child and family team.
WCDHS Wraparound is currently in its first year of operation, and thus, current and/or previous participant retention rates are
not yet available for review.
7. Describe community as well as family and/or youth involvement in the project's planning and implementation. (10 points)
WCDPHE's 2019 Community Health Assessment surveyed Weld County residents who identified access to mental health
services as a top health issue. Likewise, professionals in Weld County's child -serving systems identified a lack of intensive care
coordination for individuals with behavioral/mental health needs as responsible for exacerbating issues leading to poor mental
health outcomes as well as increased risk for child abuse and neglect. This data & input from community partners, COACT, &
CSTI influenced the development, planning, & implementation of WCDHS Wraparound; as did the close work of WCDHS
with the local community mental health center, RAE, CCB and juvenile justice entities to solve system navigation challenges
faced by Weld County residents. Additionally, diverse community partners sat on hiring panels for the Wraparound Supervisor
& Wraparound Facilitator positions.
8. How do you ensure participants arc successful after completing your program? (5 Points)
During the 4th & final Transition Phase of Wraparound, the CFT plans for the family's purposeful transition out of formal
Wraparound into a mix of formal & natural community supports. Families who reach this phase have increased skills &
knowledge to navigate systems, plan, advocate, & manage crises independently. During this phase, an Assets Inventory is
conducted, & planning capitalizes on this increased knowledge & strengthened support system. A post -Wraparound crisis
management plan is created that includes action steps, specific responsibilities, & communication protocols. Planning includes
rehearsing responses to crises. New members are added to the team, per post -transition strategies, services, and supports. The
plan outlines the nature of each team member's post -Wraparound participation with the family to support transition & their
success after formal Wraparound is completed.
9. Describe your training plan for staff and how you ensure staff implement the program to fidelity or adhere to program
standards. (5 Points)
WCDHS employs a credentialed HFW coach to work with the WCDHS Wraparound team. The WCDHS Wraparound team
consults with COACT & CSTI during monthly community of practice meetings. All team members complete required training
& practice elements for credentialing in their respective roles. Wraparound Facilitators must receive 40 hours of coaching per
year and are assessed at 3, 6, & 12 month intervals. They must pass required competencies at 85% or higher. Wraparound
Facilitators receive weekly supervision & coaching from the Wraparound Supervisor, who is a LCSW. HFW fidelity is
measured using the Colorado Wraparound Fidelity Tool. Wraparound Facilitators, family members, youth, and team members
from each CFT fill out the relevant Colorado Wraparound Fidelity Tool for their role, following the completion of each phase in
the Wraparound process.
Application Program 1 continued.. (Page 11 /28)
10. Describe your staff capacity to implement the TGYS evaluation with program participants. Be sure to identify who on your
staff will be implementing the evaluation. (5 Points)
The WCDHS Wraparound team will prioritize required data collection and evaluation components. Wraparound Facilitators
possess the skills necessary to collect accurate data. The Wraparound Supervisor and Family Resource Division Head will track
outcomes for each goal through the TGYS evaluation. They will ensure necessary coordination occurs and all required TGYS
evaluation components are met.
11. For existing programs: Describe the evaluation procedure or methods currently used for collecting output data (numbers of
classes held, number of youth served, etc.) and outcome data (increased self -efficacy or resilience, decreased drop -out rate, etc.).
For new programs: Describe your planned evaluation procedure for collecting output and outcome data. (5 Points)
CANS data is used for outcomes measurement regarding the child's/youth's functioning across critical life domains, & caregiver
resources & needs. To collect baseline data, the Wraparound Facilitator completes the CANS at the beginning of the Wraparound
process. It is completed again midway through the Wraparound process & this data reflects Wraparound program & plan efficacy
in addressing needs & building strengths. The CANS is completed at the end of the Wraparound process & that data is used to
measure outcomes. Using Excel, the Wraparound Supervisor collects output data for each Wraparound Facilitator, & each
Wraparound family. Data collected includes the numbers of referrals received, accepted, screened out, closed, & the referral
source. Data is also collected regarding family demographics, involvement with child -serving agencies, referrals made to child
welfare, legal status, placement status, school/academic status, & referrals to community partners.
12. How is your program culturally relevant to the population you are serving? (10 Points)
Cultural and linguistic competence is a major tenet of Wraparound through an individualized, team -based planning process and
approach that helps youth and families realize their unique goals. The model promotes youth & family engagement by prioritizing
their voice, choice, and preference and ensuring that in all ways possible, strategies used are grounded in their cultures; designed
by members of their cultures; and provided by culturally matched staff WCDHS Wraparound uses a comprehensive approach to
family & community engagement, an awareness of intergenerational and historical trauma, and places a high premium on
relationships and trust building within the CFT.
13. Define how your agency strives for inclusivity both in programming and with staff, board, and volunteers. (10 Points)
When designing and implementing programs & trainings, subject matter experts & population representatives with lived
experience are consulted. Initial and ongoing feedback from a diverse array of community stakeholders, customers and employees
is sought & incorporated. Employees, volunteers & board members participate in mandatory diversity trainings to equip them with
awareness & knowledge to identify & support inclusive practices, to respond proactively when inclusivity is challenged. Care is
made to ensure that employees & constituents served by WCDHS are addressed with the pronouns, names, & titles of their
choosing, in the language &/or medium they are most comfortable using.
14. How do your staff and volunteers (include percentage) reflect the children, youth, and families you serve? (10 Points)
According to FRD program data, 46% of the population serviced identify as White, 37% as Hispanic or Latinx, 6% as Black or
African American, 6% as mixed race and 5% as American Indian. Additionally, 67% of the population served identify as female,
27% identify as male, and 6% declined to answer. Of the 38 staff employed in FRD, 62% identify as White, and 38% are bilingual
Spanish/English speaking and identify as Hispanic or Latinx, 85% identify as female and 15% identify as male. Diverse and varied
ages, identities, educations, life experience, and socio-economic statuses are represented among FRD and WCDHS staff
Shared TGYS Goals
1,1. Inurase connections to caring adults.
Activity to reach Goal
There are four (4)
phases in the
, Wraparound process:
The Engagement Phase,
The Planning Phase,
The Implementation
Phase, and the
Transition Phase.
Activities that increase
a child's/youth's
connection to caring
adults are present in all
four (4) phases.
Activities:
• Create a Strengths,
Needs, and Culture
Discovery (SNCD) with
the child/youth and
Expected Outputs and Outcomes (include number
of participants, and how it will be tracked)
WCDHS Wraparound anticipates serving 60
families per year. Each Wraparound team has the
potential to serve children/youth from large,
complex, multi -household & multi -generational
families. Based on the number of children in a
household for the average Child Welfare case in
Weld County, WCDHS anticipates increasing the
connections of 3 children/youth per case, by at
least 2 caring adults, fora total of 180
children/youth with 360 new or increased
connections to caring adults per year. This data
will be captured by the assigned Wraparound
Facilitator at the beginning & end of the
Wraparound process. At the beginning of the
Wraparound process, they identify & record the
number of caring adult connections a child has, &
if possible, attempt to scale the quality of that
connection, on a scale from 1 to 10. These
Explain how these activities will support the
shared goal.
A natural outcome of developing the SNCD at the
forefront of the process is that the information
collected is "mined" for opportunities to enhance
or build connections to caring adults as part of the
process. The Wraparound Facilitator works with
the family to bring caring adults onto the
Wraparound team. This can involve outreaching
potential caring adults with or for the family &
supporting them as relationships are repaired &
trust & cohesion is built with the new &
established caring adults on the team. As the
child/youth & the caring adults on their CFT
follow through on their action steps & progress
towards desired outcomes is made, it has a
positive, reverberating impact on that
child's/youth's connection to the caring adults in
their lives. Wraparound depends on connections
to natural supports/caring adults to ensure
caregivers. numbers & the quality of the adult connections continued success & sustained positive outcomes
o Identify potential will also be identified, measured, & recorded at for the child/youth & family after they are no
natural supports and the closure of the Wraparound process & tracked longer working with WCDHS Wraparound.
caring adults in SNCD. by the Wraparound Supervisor.
• Build the Child &
Family Team (CFT) and
include natural
supports/caring adults.
o Work with the
family through
necessary steps to
engage natural
supports/caring adults.
• Incorporate natural
supports/caring adults
into Wraparound Plan,
Crisis Prevention Plans,
and Transition Plans.
The Wraparound
Facilitator is responsible
to complete, monitor
and modify each of
these activities
throughout the lifetime
of their involvement
with each child and
their family to ensure
healthy and strong
connections.
IS -2. Increase connections to positive peer relationships, social nehvorks, and social supports.
Activity to reach Goal: Expected Outputs and Outcomes (include number of participants, and how it will be
tracked)
There are 4 phases in the WCDHS Wraparound anticipates serving 60 families per year. Each Wraparound team
Wraparound process: The has the potential to serve children/youth from large, complex, multi -household & multi -
Engagement Phase, Planning Phase, generational families. Based on the number of children in a household for the average
Implementation Phase, & Transition Child Welfare case in Weld County, WCDHS anticipates increasing the connections of 3
Phase, & activities that increase a children/youth per case by at least 1 positive peer relationship, 1 social network, & I
child's/youth's connection to social support, for a total of 180 children/youth with 180 new or increased connections to
positive peer relationships, social positive peers, 180 new or increased connections to social networks, & 180 new or
networks, & social supports are increased connections to social supports per year. At the start of the Wraparound process,
present in all of them. Activities: Facilitators record the number of positive peers, social networks, & social supports a
•Create a SNCD with the child/youth has, & attempt to scale the quality of that connection on a scale from 1 to 10
child/youth & caregivers. with the child/youth. This data will also be captured at the end of the Wraparound
o Identify potential strengths, process & tracked by the Wraparound Supervisor.
interests & opportunities to increase
positive peer relationships, social
networks, & social supports.
•Build the CFT & include positive
peers, social supports, &
representatives from social
networks.
o Work with the family through
necessary steps to access &
reinforce positive peer relationships,
social networks, & social supports.
o Identify & problem solve
barriers to positive peer
relationships, social networks, &
social supports with the CFT.
Incorporate accessing &
maintaining positive peer
relationships, social networks, &
social supports into Wraparound
Plan, Crisis Prevention Plans, &
Transition Plans.
Explain how these activities will support the shared goal.
Through the creation of the SNCD, the Wraparound Facilitator & the family will identify potential strengths, interests &
opportunities to increase positive peer relationships, social networks, & social supports. With these identified, the opportunities
can be pursued in the Wraparound Plan that is developed. As the CFT is built, the Wraparound Facilitator will work with the
family to identify positive peers, representatives from social networks, & social supports to incorporate into the CFT. Their
participation in the CFT will reinforce the connection they have to the child/youth. If there are barriers to the child/youth
having positive peer connections, accessing social networks, or accessing social supports, the team will brainstorm & strategize
how to address the barriers & implement the plans via the Wraparound Plan, Crisis Prevention Plan, or Transition Plan, so
progress to increasing & maintaining these connections can be made.
r- Child Abuse & Neglect Prevention
16-1 CANP. Increase identification of family needs and connections to appropriate services
Activity to reach goal
The Wraparound Facilitator works with the family to address crisis stabilization needs early in the process and as quickly &
} thoroughly as possible. This often involves connection to appropriate services. The SNCD is "mined" for needs that are
prioritized by the family & are used to connect them to appropriate services. This process continues when the CFTMs occur, &
the Wraparound Plan is built. Through the Wraparound Plan, the family is paired with ideal interventions, treatments, services,
& supports to meet their unique needs. These are associated with action steps for CFT members. The Wraparound Facilitator
tracks the action steps assigned to CFT members & outcomes, to ensure prioritized needs are addressed. The Wraparound
Facilitator is responsible problem solve barriers to accessing services during CFTMs. Wraparound plans incorporate new
services, supports, or treatment if current interventions paired with the need are a poor fit, insufficient, or not effective.
Expected Outputs and Outcomes (include number of participants, and how it will be tracked)
WCDHS anticipates increasing the identification of needs by at least 2 & increasing connections to appropriate services by at
least 2 for 60 families per year. Estimated totals are 60 families served, 120 newly identified needs, & 120 connections to
appropriate services per year. Data will be collected & analyzed using Excel. Data regarding needs will be gathered during the
intake process & by using the CANS. New needs will be identified from `mining' the SNCD & these needs & associated
services will be recorded. Service connections will be identified in Wraparound Plans, documented, & tracked. As the
Wraparound Plan evolves & the CFT moves through the Wraparound process, identified needs & their associated services &
supports will change & data resulting from these changes will be documented. This information will be collected again, when
the Wraparound case closes & final numbers for these outcomes will be tracked by the Wraparound Supervisor.
Explain how these activities will support the prevention area goal.
Every aspect of the Wraparound process supports the revealing of needs, prioritizing the needs while emphasizing family voice
& choice, & pairing the family thoughtfully with appropriate treatment, services, & supports. Through the process of engaging
families & writing the SNCD, the Wraparound Facilitator, family & the CFT learn & understand the culture of the family so the
resulting Wraparound plan with associated services is culturally competent & one that the youth & family will buy into &
follow. Needs are "mined" from the SNCD, & these inform the needs that are addressed by the Wraparound plan, & which
interventions are most appropriate to connect to the need. The SNCD & the Wraparound Plan are "living" documents & are
updated regularly as goals are met, growth is achieved, & needs evolve. The Wraparound Facilitator's role is ensuring that
assigned tasks & activities are met between monthly CFTM's and supports initial & ongoing connection of the family to
appropriate services.
r -Child Abuse & Neglect Prevention
16.2 CANP. Increase family and child social and emotional skills
Activity to reach goal
The following activities will increase family and child social and emotional skills:
Family voice and choice will be solicited, highlighted, and referred to in the Wraparound decision making, planning and
implementation process.
• The Wraparound Facilitator will encourage and reinforce a spirit of collaboration among the family, and the CFT.
• The Wraparound process, the Wraparound and Crisis Prevention Plans, and the CFTM's will be culturally competent.
• The Wraparound process and associated plans and interventions will be individualized, and strengths based.
• The goals and strategies of the Wraparound Plan will be outcomes based.
The CFT will strictly abide by group agreements regarding the CFTM and decision making.
The Wraparound process will honor the values of "nothing about me, without me", "people don't fail, plans fail", "do for,
do with, cheer on", and "celebrate successes".
Expected Outputs and Outcomes (include number of participants, and how it will be tracked)
f WCDHS Wraparound anticipates serving 60 families per year. Each Wraparound team has the potential to serve children/youth
from large, complex, multi -household & multi -generational families. Based on the number of children in a household for the
average Child Welfare case in Weld County, WCDHS anticipates increasing the social & emotional skills of 60 families by at
least 2 prosocial skills such as improved communication, improved distress tolerance, improved advocacy skills, & improved
conflict resolution skills. Estimated totals are 60 families served with 120 increased social & emotional skills. Family
functioning data will be gathered during the intake process using the CANS. Midway through the process & at closure, the
CANS will be done again to assess family functioning. Additionally, an Assets Inventory will be "mined" for evidence of
increased social & emotional skills. This data will be collected by the Wraparound Facilitator & tracked by the Wraparound
Supervisor in Excel.
Explain how these activities will support the prevention area goal.
The Wraparound process models & teaches social & emotional skills to be practiced and demonstrated by children, youth &
families. Wraparound promotes transparency, which builds trust, cohesion, & respect among the CFT. The careful attention to
honoring voice & choice, identifying & using strengths, acknowledging change, growth, & successes, and compromising to
collaborate is emulated by the family as the Wraparound process progresses. Persistence, because "people don't fail, plans
fail", is modeled in Wraparound & after formal Wraparound is complete, families use this social & emotional skill to address
problems, meet needs, & navigate tough situations. Wraparound's prioritizing of families' voice & choice & maximizing on
their culture & strengths, are social & emotional skills that are emulated by participating families. Finally, greater treatment &
service efficacy due to the Wraparound process, results in better social & emotional outcomes.
Budget (Page 14 /28)
This budget form is designed to make automatic calculations. However, it is your responsibility to double check to ensure accuracy before submitting your final
application.
Check each of the budget line items for which you will be requesting funding. For example, if you are only requesting Personnel and Indirect, you will only select
those options.
Once selected, you have the opportunity to add additional lines by clicking the "Add additional response" button. For example, if you are requesting funding for two
positions, you will select the Personnel Services Requested box, enter one position in the area provided, then click "Add additional response" to add in the second
position.
The budget period represented by this template is for the state fiscal year July 1, 2023- June 30, 2024. FormAssembly will require you to complete a separate budget
template for each program for which you arc applying for TGYS funds.
Please refer to the SFY 24-26 Budget Form Instructions on the TGYS Website for additional help on how to complete the budget.
-Budget Programl
Budget Period
07-01-2023 to 06-30-2024
Fiscal Year
2024
Budget Line Items
- Expenditure Personnel Service Requested
- Expenditure Supplies & Operating Requested
- Expenditure Travel Mileage Requested
- Expenditure Contractual Requested
Expenditure Personnel Serxice Requested
Position Title
Wraparound Facilitator
Description of Work
Wraparound Coordinator will work to preserve and rehabilitate families while addressing mental and behavioral health
needs via the HFW process.
Gross Salary Fringe
77301.03 27055.36
% Actual Time on Contract/Purchase Order
75
Match / In -Kind
0
Total TGYS Request
78267.2925
Expenditure Personnel Service Requested
Position Title
Wraparound Facilitator
Description of Work
Wraparound Coordinator will work to preserve and rehabilitate families while addressing mental and behavioral health
needs via the HFW process.
Gross Salary Fringe
75059.76 26270.92
% Actual Time on Contract/Purchase Order
75
Match / In -Kind
0
Total TGYS Request
75998.01
[kuPcsaresrssusctscenssncstet
Position Title
Wraparound Facilitator
Description of Work
Wraparound Coordinator will work to preserve and rehabilitate families while addressing mental and behavioral health
needs via the HFW process.
Gross Salary Fringe
75825.08 26538.78
%Actual Time on Contract/Purchase Order
75
Match / In -Kind
0
Total TGYS Request
76772.895
Expenditure Personnel Service Requested
Position Title
Wraparound Facilitator
Description of Work
Wraparound Coordinator will work to preserve and rehabilitate families while addressing mental and behavioral health
needs via the HFW process.
Gross Salary Fringe
79051.67 27668.07
% Actual Time on Contract/Purchase Order
75
Match / In -Kind
0
Total TGYS Request
80039.805
—Expenditure Personnel Service RequestLd
Position Title
Wraparound Supervisor
Description of Work
Wraparound Supervisor who will serve as a systems navigator and advocate in addition to supervising the WCDHS
Wraparound team. The Wraparound Supervisor is licensed & involved with Medicaid credentialing, clinical supervision,
HFW coaching, and billing. The Wraparound Supervisor is involved with ensuring program sustainability & community
outreach on behalf of programming.
Gross Salary Fringe
108498.18 37974.35
% Actual Time on Contract/Purchase Order
75
Match / In -Kind
0
Total TGYS Request
109854.3975
—Expenditure Supplies & Operating Requested
Item
Flex Funding
Description of Item
Match / In -
Kind
Flex funding can be used to address concrete economic needs which support family stability and reunification 0
with no other formal or informal resources are available.
Total TGYS Request
50000
Expenditure Supplies & Operating Requested
Item
Telephones
Description of Item Match / In -Kind
Ongoing expenses for cell and desk phones -77.98 monthly x 5 sets x 12 months 0
Total TGYS Request
4678.8
Expenditure Supplies & Operating Requested
Item
Supplies & Marketing Material
Description of Item Match / to -Kind
General office supplies and marketing material for customer and stakeholder engagement. 0
Total TGYS Request
1000
-Expenditure Supplies & Operating Requested
Item
Functional Assessment Systems
Description of Item
Match /
In -Kind
Purchase software needed to implement Empirically based assessments (CAFAS, PECFAS, JIFF and CWL)
designed to objectively determine a youth's functioning across important life domains, match their needs with the 0
appropriate intervention or service program and track progress to keep outcomes driven.
Total TGYS Request
5000
—Expenditure Travel Mileage Requested
Item
Mileage compensation
Description of Item
Mileage funds used to compensate Wraparound Facilitators for travel to and from client's homes, community visits and
meetings.
Match / In -Kind
0
Total TGYS Request
13388.8
—Expenditure Contractual Requested
Item
Consultation for Medicaid Credentialing
Subcontractor / Entity Name Match / In -Kind
Stephanie Farrell, MPA, BSW
CEO/Chief Consultant 0
Left Hand Management
Total TGYS Request
5000
Total Expenditure Personnel Service Requested
420932.4
Total Expenditure Supplies & Operating Requested
60678.8
Total Expenditure Travel Mileage Requested
13388.8
Total Expenditure Travel Other Requested
0
Total Expenditure Contractual Requested
5000
Total Expenditure Indirect Requested
0
TOTAL REQUESTED
500000
Attachments:
1.) Attach your Organization/Lead Agency W9
-Format may be Word or PDF
Please use the following naming convention:
W9_ABC Mentoring
2.) Narrative: An optional, unscored narrative may be summitted for each program for which you are applying for funding using one of
the following options:
Vi eo: Maximum of 90 seconds
-Format may be MP4
-iPhone or Android phone videos are acceptable (professional videography not required)
*If you encounter an issue uploading an MP4, you may attach a Word Document or PDF with a link to the video
Audio: Maximum of 90 seconds
-Format may be MP3
-Professional recording not required
*If you encounter an issue uploading an MP3, you may attach a Word Document or PDF with a link to the audio
Slide Deck (Written): Using PowerPoint or similar slide deck options
-Format may be PowerPoint or PDF
-I title slide with the name of the organization, name of program, and pictures ONLY
-3 information slides with choice of content that may include infographics, pictures, art, data, bullet points, or other relevant information
One PagaejWritteo): Maximum one 8.5x 11" page
-Format may be Word or PDF
-Font type and size are the discretion of the applicant
-No margin requirements
-Content that may include text, infographics, pictures, art, data, bullet points, or other relevant information
Submissions that exceed the above limits will NOT be included in the review of the application for that program. NO Exceptions.
Narratives will NOT be scored, but instead, will be used as a supplement to the application questions to provide en overview of the program.
Please use the following naming convention:
Narrative Wise Wizards Program_ABC Mentoring
Narrative Muggle Mentoring Program_ABC Mentoring
*Please be sure to attach files via a file on you computer and not a drive, such as Google Drive or OneDrive. Doing so will cause an error when
you try to finalize your application.
(Page 27 /28)
Nondiscrimination Policy_WCDHS Wraparound Program_Weld County Department of Human Services.pdf
W9_Weld County.pdf
Acknowledgement Page (Page 28 /28)
- I certify that my total annual overall request amount for this TGYS Request for Application is between $100,001 and $500,000.
- I agree to operate the program as described in the Request for - I acknowledge that the information provided in this Request for
Application and in accordance with the Tony Grampsas Youth Application is true and accurate and misrepresentation could
Services Program's grant terms. result in disqualification.
Your Signature
SIGNATURE INITIALS
Julie Witkowski
NAME
JW
INITIALS
2022-12-09 22:34:46
DATETIME (UTC)
Response Endorsement Record
Response Submission
Form
TGYS Application
Form ID
Form Version
1641
Response ID
381
Submission Datetime
2022-12-09 20:55:35
Events
2022-12-09 20:55:36
Initialized. E -Signature record created.
2022-12-09 20:55:36
Started. Endorsement process started.
2022-12-09 22:34:46
Endorsed. E -Signature record endorsed by signatory. The response was locked.
2022-12-09 22:37:04
Completed. E -Signature record completed.
2022-12-09 22:37:04
Locked. E -Signature record sealed, notified signatory and form creator.
2022-12-09 22:37:04
Sealed.
Signatory
Name
Julie Witkowski(Respondent)
Email Address
witkowjx@weldgov.com
IP Address
204.133.39.9
Signatory UUID
287e90ac-82b1-4a2e-a31d-861e51a723c1
Record
Record UUID
932b8240-cbba-4846-a463-13e8bfc56bc8
Sealed Record Checksum
c09213c8678ad252de504dd3321753356edef2cad35796641e622a6ca27b783e
Sealed Record Signature Hash
82875a797312dc64635f4dc07968d1d696ebbce73ef61baa641ec4035463c6cb
Custodian Signature Hash
bb00787460b192ae4912f0e40f7d361518a19697f58e40d9eef002d5b3901485
Hello