The URL can be used to link to this page

Browse Search

Home My WebLink About20191813.tiffBOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS AROUND TITLE: Ward Energy Solutions LLC. DEPARTMENT: Fleet Services DATE: 4/29/2022 PERSON REQUESTING: David Springer Brief description of the problem/issue: Ward Energy Solutions provides site maintenance for the CNG site which fuels Weld County vehicles. The BOCC signed the original agreement with Ward Energy in May of 2019 (agreement No. 20191813) that includes a clause to extend the original agreement for additional 365 -day periods, the last which will begin May 24, 2022, and end on May 23, 2023. There are no changes to the original agreement and pricing, all other terms and conditions remain unchanged. What options exist for the Board? (Include consequences, impacts, costs, etc. of options): The Weld County Fleet Services Department is required to provide CNG fuel for the county CNG vehicle fleet. Ward Energy provides maintenance and service to the Weld County CNG fuel site. With this agreement extension there is no price increase. Recommendation: Weld County Fleet Services recommends that the BOCC approves the extension agreement for the additional term. _ Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Cwn+ AcxcL& O5// Schedule Work Session Other/Comments: : (b5 Qolq- igl3 FTOoot Karla Ford From: Sent: To: Subject: Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: Isaineta weldgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Wednesday, May 4, 2022 8:44 PM Karla Ford RE: Please Reply - Fleet Pass -Around - Ward Energy Solutions Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weldgov.com> Sent: Wednesday, May 4, 2022 4:12 PM To: Lori Saine <Isaine@weldgov.com>; Scott James <sjames@weldgov.com> Subject: Please Reply - Fleet Pass -Around - Ward Energy Solutions Importance: High Please advise if you approve recommendation. Thank you! Karla Ford, Executive Assistant & Office Manager, 1150 0 Street, P.O. Box 758, Greeley, :: 970.336-7204 :: kford@weldpov.con **Please note my working hours are Board of Weld County Commissioners Colorado 80632 J:: www.weldgov.com :: Monday -Thursday 7:00a.m.-5:00p.m.** 1 r .• CONTRACT AGREEMENT EXTENSION/ RENEWAL BETWEEN THE WELD COUNTY DEPARMENT OF FLEET SERVICES AND WARD ENERGY SOLUTIONS LLC This Agreement Extension/Renewal ("Extension"), made and entered into ( I +h day of ('Y)&;b,'o�oaa. band between the Board of Weld County Commissioners, on behalf of the Weld County Department of Fleet Services; hereinafter referred to as the "Department", and WARD ENERGY hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the County Clerk to the Board of County Commissioners ag document No 20191813, approved on 5/24/2019. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 24, 2022. The parties agree to extend the Original Agreement for an additional 365 -day period, which will begin May 24, 2022, and will end on May 23, 2023. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents There is no change to original bid pricing at any of the sites 1. The contract is extended for the first of three possible extensions. e All other terms and conditions of the Original Agreement remain unchanged* IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: _Beau Ward_ Printed name ignat BOA OF COUNTY COMISSIONERS WE COUNTY, COLORADO Ott K. James, Chair Y1 2022 ATTEST: �v° �CL , Weld Cefuntk Clerk to the BY: Deputy Clerk to i4f Boa 1861 2o,4— /✓ CONTRACT AGREEMENT EXTENSION/RENEWAL #2 - WARD ENERGY SOLUTIONS, LLC APPROVED AS TO SUBSTANCE: Elected Offic I o epa ment Head APPROVED AS T FUNDING: Chief Financial Officer / Controller APPR EDAS T RM: County Attorney Memorandum TO: Board of County Commissioners, April 11, 2020 FROM: David Springer, Director of Fleet Services SUBJECT: Contract Extension Ward Energy Solutions LLC. provides CNG fuel sites maintenance and service to the Weld County CNG site which fuel Weld County vehicles. The BOCC signed the original agreement with Ward Energy in May of 2019 (agreement No. 20191813) that includes a clause to extend the original agreement for an additional 365 -day period, which will begin May 24, 2020, and will end on May 23, 2021. There are no changes to the original agreement and pricing, all other terms and conditions remain unchanged with the Ward Energy Agreement Extension Renewal. The attached agreement extension between the Weld Board of County Commissioners and Ward Energy on behalf of the Weld County Fleet Services Department, provides CNG fuel Site Maintenance from May24, 2020 through May 23, 2021. With this agreement extension there is no price increase. Weld County Fleet Service recommends that the board approve the agreement for the additional term. If you have any questions, feel free to contact me via phone or e-mail at; Extension 3513 or dspringer(c�weldgov.com `f- /3-ao ATOODl BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Ward Energy Solutions LLC. DEPARTMENT: Fleet Services PERSON REQUESTING: David Springer DATE: 4/10/2020 Brief description of the problem/issue: Ward Energy Solutions provides site maintenance for the CNG site which fuels Weld County vehicles. The BOCC signed the original agreement with Ward Energy in May of 2019 (agreement No. 20191813) that includes a clause to extend the original agreement for an additional 365 -day period, which will begin May 24, 2020 and end on May 23, 2021. There are no changes to the original agreement and pricing, all other terms and conditions remain unchanged. What options exist for the Board? (include consequences, impacts, costs, etc. of options): The Weld County Fleet Services Department is required to provide CNG fuel for the county CNG vehicle fleet. Ward Energy provides maintenance and service to the Weld County CNG fuel site. With this agreement extension there is no price increase. Recommendation: Weld County Fleet Services recommends that the BOCC approves the extension agreement for the additional term. Approve Schedule Recommendation Work Session Mike Freeman, Chair Scott K. James Barbara Kirkmeyer Steve Moreno, Pro -Tern Kevin D. Ross Other/Comments: CONTRACT AGREEMENT EXTENSION/ RENEWAL BETWEEN THE WELD COUNTY DEPARMENT OF FLEET SERVICES AND WARD ENERGY SOLUTIONS LLC This Agreement Extension/Renewal(.'Renewal"), made and entered into 8 day of April, 2020, by and between the Board c Weld County Commissioners, on behalf of the Weld County Department of fleetServices; hereinafter referred to as the "Department", and WARD ENERGY hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement(the "Original Agreement") identified by the County -Clerk to the Board of County Commissioners ag document No 20191813, approved on 5/24/2019. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, inconsideration of.the premises, the parties hereto covenant and agree as follows: - e The Original Agreement will end on May 24, 2020. . .a ' The parties agree to extend the Original Agreement for an additional 365 -day period, which will begin May 24, 2020, and will end on May 23, 2021. o The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: . 1. There is no change to original bid pricing at any of the sites 2. The contract is extended for the first of three possible extensions.' o All other terms and conditions of the Original Agreement remain unchanged" IN WITNESS WHEREOF, the parties hereto have duly executed the. Agreementas.of the day, month; and year first above written. CONTRACTOR: Printed name ignat BOARD OF COUNTY COMISSIONERS WEL�--D�wwCOU�JTY, COLORADO )N aA PPROVED TO SUBSTANCE: .vnwxw lected Official E& mmment Head Controller L A Memorandum TO: Board of County Commissioner May 24, 2019 FROM: David Springer, Director of Fleet Services SUBJECT: #B1900094 CNG Fuel Site Maintenance The Fleet Services Department recommends awarding the bid to for CNG fuel site maintenance to Ward Energy, as they are the lowest bidder that meets all specifications. The bid is for an annual cost of basic service of $6500.00. The non -basic maintenance cost for time is $85.00 pre -hour and a $20.00 trip charge. The percentage of Parts and supplies markup will not exceed 12 percent. If you have any questions, feel free to contact me via phone or e-mail at; Extension 3513 or dspringer@weldgov.com aoi9-1813 DATE OF BID: MAY 9, 2019 REQUEST FOR: CNG FUEL SITE MAINTENANCE DEPARTMENT: FLEET SERVICES BID NO: #B1900094 PRESENT DATE: MAY 13, 2019 APPROVAL DATE: MAY 29, 2019 ANNUAL COST VENDOR OF BASIC SERVICE WARD ENERGY $6,500 215 W OAK, STE 1000 FT COLLINS, CO 80521 CGRS, INC. $12,000 1301 ACADEMY CT FT COLLINS, CO 80524 CLEAN ENERGY $14,300** 4675 MACARTHUR CT, STE 800 NEWPORT BEACH, CA 92660 WELD COUNTY PURCHASING 1150 O Street, Room 107, Greeley CO 80631 E -Mail: cmpeters(weldgov.com E-mail: reverett(a≥weldgov.com E-mail: rturf(weldgov.com Phone: (970) 400-4222/4223 or 4216 Fax: (970) 336-7226 FEES OR % OF PARTS/SUPPLIES TIME & LABOR RATE MARKUP $85/HR + $20 TRIP FEE $8% TO 12% *$110/HR 25% AFTER 5PM - $165/HR HOLIDAY - $220/HR $105/HR 20% AFTER HRS - $160/HR REDMARK CNG SERVICES, LLC $18,000 CONFIDENTIAL CONFIDENTIAL 5660 E 58TH AVE SEE BID SEE BID COMMERCE CITY, CO 80022 *CALLOUTS - MINIMUM OF 4 HOURS, INCLUDES TRAVEL PORT TO PORT **ANNUAL PRICE SUBJECT TO INCREASE AS CURRENT CNG MAINTENANCE AGREEMENT DOES. 2019-1813 THE FLEET SERVICES DEPARTMENT IS REVIEWING THE BIDS. 1�� Hello