HomeMy WebLinkAbout20223515.tiffRESOLUTION
RE: APPROVE CONTRACT FOR 2023 VICTIM ASSISTANCE AND LAW ENFORCEMENT
(VALE) GRANT FOR VICTIM WITNESS ASSISTANCE UNIT, AND AGREEMENT WITH
SUBRECIPIENT OF FEDERAL RECOVERY FUNDS, AND AUTHORIZE CHAIR TO
SIGN ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the 2023 Victim Assistance
and Law Enforcement (VALE) Grant for the Victim Witness Assistance Unit between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the 19th Judicial District Attorney's Office, and the Victim Assistance and Law
Enforcement (VALE) Board, commencing January 1, 2023, and ending December 31, 2023, with
further terms and conditions being as stated in said contract and agreement, and
WHEREAS, due to Federal American Rescue Plan Act (ARPA) funding recently being
made available to local VALE programs to account for decreased VALE funding due to the
COVID-19 Pandemic Health Emergency, the Board has also been presented with an Agreement
with Subrecipient of Federal Recovery Funds, between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial
District Attorney's Office, and the Victim Assistance and Law Enforcement (VALE) Board,
commencing January 1, 2023, and ending December 31, 2023, with further terms and conditions
being as stated in said contract and agreement, and
WHEREAS, after review, the Board deems it advisable to approve said contract and
agreement, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the 2023 Victim Assistance and Law Enforcement (VALE) Grant
Contract for the Victim Witness Assistance Unit, and the Agreement with Subrecipient of Federal
Recovery Funds, between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office,
and the Victim Assistance and Law Enforcement (VALE) Board, be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract and agreement electronically.
cc: DA(EA/KP), ACT(cP/co)
01/31/23
2022-3515
DA0027
CONTRACT FOR 2023 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT FOR
VICTIM WITNESS ASSISTANCE UNIT AND AGREEMENT WITH SUBRECIPIENT OF
FEDERAL RECOVERY FUNDS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day of December, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WELq,COUNTY, COLORADO
ATTEST: dadfoo ;,,e,
Scdtt K. James, Chair
Weld County Clerk to the Board
ounty ttorney
Date of signature: O1/03/23
2022-3515
DA0027
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: DA Victim Services Unit 2023 -VALE Contract for Victim Services DA's Office
DEPARTMENT: Victim Witness Assistance Unit District Attorney's Office DATE: 12-2-22
PERSON REQUESTING: JoAnn Holden, Director of Victim Services
Brief description of the problem/issue:
The County Commissioners approved submission of the 2023 VALE Grant Victim Services Application for
funding of positions in the Victim Witness Assistance Unit. Resolution 2022-1858 was approved by the County
Commissioners on July 12, 2022, the amount of $142,000.00. Funding in the amount of 142,000.00 was
approved by the VALE Board. No match is required.
We are asking for the authorization for the grant contract be placed on the agenda for acceptance without a
Work Session.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approve or not approve grant to be placed on the agenda without a Work Session. Request to be placed on the
agenda.
Recommendation:
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
2022-3515
IZ/I � DYE OOZE
Karla Ford
From:
Sent:
To:
Subject:
Approve
Mike Freeman
Tuesday, December 6, 2022 3:36 PM
Karla Ford
Re: Please Reply - Pass Around Request DA Victim Services 2023 VALE Grant
Sent from my iPhone
On Dec 6, 2022, at 9:43 AM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve the recommendation. Thanks!
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford(a_weldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
<image001. jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: JoAnn Holden <jholden@weldgov.com>
Sent: Friday, December 2, 2022 5:02 PM
To: Karla Ford <kford@weldgov.com>
Cc: JoAnn Holden <jholden@weldgov.com>
Subject: Karla - Pass Around Request DA Victim Services 2023 VALE Grant
Dear Karla,
Requesting to put this on the County Commissioners Agenda without a Work Session.
Thanks.
JoAnn Holden
Director of Victim Services
Weld County DA's Office
ihoIdenweIdgov. corn
970 400-4747
<pass -around -form for 2023 VALE Contract .doc>
<District Attorneys Office Contract 2023.pdf>
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency: District Attorney's Office, 19th Judicial District
Grant Number: 2023-6
Project Title: Victim Assistance through the Criminal Justice Process
Grant Period: January 1, 2023 through December 31, 2023
Amount of Grant Award: $142,000.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee agency and
are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit four quarterly Financial Reports by April 28, 2023, July
31, 2023, October 31, 2023, and January 31, 2024. Each quarterly report is cumulative, and the
final report must reflect the financial activities of the entire contract period. Financial Reporting
Forms will be provided by the local VALE Board. Grant recipients are required to use these forms.
4. The grantee agency is required to submit four quarterly Narrative Program Reports by
April 28, 2023, July 31, 2023, October 31, 2023, and January 31, 2024. Reports shall only reflect
services provided to victims in the 19th Judicial District. These reports must address any special
conditions that are listed in this contract. The final report must be cumulative and reflect the activity
of the entire contract period. Narrative Program Report forms will be provided by the local VALE
Board. Grant recipients are required to use these forms.
5. The grantee agency agrees to submit the Financial Monthly Tracking sheet and accounting records if
requested.
6. Grantee agency will be paid in 4 quarterly installments of $35,500.00. The 1st payment will be sent
in January 2023 after the signed contract and final 2022 reports are received along with any
reimbursement owed. The 2nd , 3rd and 4th quarter payments will be sent after receipt and acceptance
of the required quarterly Financial Report and Narrative Program Report listed above.
7. Failure to comply with the reporting requirements may result in the Board's termination of this
Post Office Box 1167 - 915 Tenth Street - Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting
requirements may also jeopardize future funding to this grantee agency.
8. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board
and the grantee agency are as follows:
a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained funding for
a specific 19th JD VALE grant funded position which totals more than 100% of the total cost
for that position. The grantee agency must resolve the allocation of funds to the satisfaction
of the 19th JD VALE Board.
b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days, via e-mail or
regular mail, of any 19th JD VALE grant funded personnel position that is vacant for 45 days
or more. Changes in grant funded personnel must be listed on the quarterly financial report
under "Employee Name."
c. Grantee agency must notify the VALE Board in writing within 30 days, with notification on
agency letterhead, of any change of an official and/or employee who is listed as a responsible
signatory on this 19th JD VALE grant funded project.
9. Any proposed change in the use of grant funds must be submitted in writing and approved by the
local VALE Board or VALE Administrator prior to any such change. Funding may only be used for
19th JD VALE services.
10. In the event all of the monies paid to the grantee agency are not expended within the contractual
period, the local VALE Board, in its discretion, may enlarge the time period of the contract or
request that monies not used be repaid to the Board. The grantee agency shall submit written
notification to the VALE Board by November 1, 2023 if the grantee agency will have any remaining
funds at the end of the grant period and wishes to extend the current grant cycle. Such requests shall
include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expended; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by December 31, 2023 and
will advise the grantee agency in writing as to their decision.
11. The grantee agency agrees that all funds received under this contract shall be expended solely for the
purpose stated in the grant and approved by the local VALE Board. Any funds not so expended
including funds lost or diverted to other purposes, shall be repaid to the local VALE fund no later
than 30 days after the end of the contract.
12. The grantee agency agrees to comply with all applicable non-discrimination legal mandates.
13. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as deemed
necessary by the members of the local VALE Board.
14. All grantee agencies shall make available to the Board or its authorized designee, upon request, all
current records and other information, including audit/financial statements, relative to the
implementation of the grant.
15. Amendments of any terms of this contract shall have prior approval of the local VALE Board.
Requests to amend this contract shall be in writing.
16. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS
ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
g e I 3
The grantee agency, through the following electronic or original signatories, understands and agrees that
any VALE monies received in 2021 as a result of the awarding of the grant application shall be subject to
the terms of this contract.
Project Director:
JoAnn /\ n n Holden Digitally signed by J5 cry Holden
signature: /"� Date: 2022.12.12 11:24:23 -07'00 Date:
Printed Name and Title: JoAnn Holden, Director of Victim Services, Weld CA Office
Financial Officer:
Cheryl Pattelli Digitally signed by Cheryl Pattelli 12/12/22
Signature: Date: 2022.12.1212:28:36-07'00' Date:
Printed Name and Title: Cheryl Pattelli, CFO
Authorized Official:
Signature: Ja
mes ames Dateal/a2.12tl1gy15C17:oo 07'00'
Date: 12/15/2022
Printed Name and Title: Scott James, Chairman, Weld BOCC
VALE Board
Signature: Mary E. Martin Date:ll ogzizzeyio n: 507'00 Date: 12/28/2022
Printed Name and Title: Mary Martin, Chair of VALE Board
• The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project
Director.
• Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or
city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the
county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office
- district attorney; institution of higher education - president of the institution or chair/dean of the appropriate
department; private non-profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other than the project director
or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority
to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such
as bylaws or resolutions) immediately following the signature page.
Page I 4
VALE PROJECT BUDGET SUMMARY INFORMATION
Complete chart under Continuation Applicants ONLY, if applicable. Remaining columns will auto -populate from other tabs.
PROJECT FUNDS REQUESTED BUDGET:
Columns 2 and 3 will auto populate from other tabs
Continuation Applicants ONLY
2022
Current Grant Award
PERSONNEL
Job Position
Amount
VW Assist CTY
Ahumdad
F
$22,395
VW Clerical
Rodriguez
L
$27,111
CVC Assistant Gallegos
R
$25,000
VW Assist
DISTRICT
Hernandez
A
$30,000
VW Assist
DISTRICT
DeMint
A
$30,176
VW Assist CTY
-
Rodriguez
D
$1,500
Subtotal
$136,182
EQUIPMENT
i
Subtotal
SUPPLIES AND OPERATING EXPENSES
$0
Subtotal
IN -STATE TRAVEL
$0
Subtotal
PROFESSIONAL SERVICES
$0
Subtotal
$0
TOTAL FUNDS: $136,182
ROUND TO THE NEAREST DOLLAR
ALL APPLICANTS
(Will populate from other tabs)
2023
Requested Budget
PERSONNEL
Job Position/NAME
Amount
VW Assistant
J.
$24,000
CTY Lewis,
VW Clerical
Montes, M.
$26,500
CVC Assistant Hernandez
-Llamas,
$28,500
VW Assistant Ahumada,
F.
$30,000
VW Assistant DeMint, A
$30,000
VW Assistant
A.
$3,000
CTY Sparks,
Position #7 Title
$0
Position #8 Title
$0
Position #9 Title
$0
Position #10 Title
$0
Subtotal
$142,000
EQUIPMENT
Item #1
$0
Item #2
$0
Item #3
$0
Item #4
$0
Subtotal
SUPPLIES & OPERATING EXPENSES
$0
Item
#1
$0
Item
#2
$0
Item
#3
$0
Item
#4
$0
Item
#5
$0
Item
#6
$0
Subtotal
$0
IN -STATE TRAVEL
Item #1
$0
Item #2
$0
Item #3
$0
Subtotal
PROFESSIONAL SERVICES
Professional #1
$0
$0
Professional #2
$0
Subtotal
$0
TOTAL FUNDS REQUESTED: $142,000
Continuation
Applicants
Increase or
Decrease
(+/-)
7.17%
-2.25%
14.00%
0.00%
-0.58%
100.00%
4.27%
i
4.27%
5
VALE PROJECT MANDATED GOALS
GOALS AND OBJECTIVES:
Goal 1, objectives 1 and 2, are mandatory for all applicants. Fill in # of victims and any "other" categories you will report
(under crimes). **This number should match question 13 on the Part I Application.**
GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical
needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with
the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of Weld County
crime victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted only once
using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the
primary victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in
the prior grant year who is continuing to receive services in the new grant year.
Estimated # of
Victims
Type of Crime
Estimated # of
Victims
Type of Crime
636
Child Physical Abuse
0
Human Trafficking
131
Child Sexual Abuse
30
Survivors of Homicide or Attempted
Homicide
0
DUI/DWAI
43
Robbery
1190
Domestic Violence
576
Assault
94
Adult Sexual Assault
305
Other violent: menancing hate,
kidnapping, intimidation, stalking
0
Adults Molested As Children
48
Careless causing Death or SBI , Vehicular
Assault or Homicide
105
Elder Abuse (including economic
exploitation and fraud crimes)
104
Burglary of a dwelling„ Theft $20,000
or more, Arson
TOTAL UNDUPLICATED VICTIM ESTIMATED TO BE SERVED DURING THE 12 MONTH PERIOD: I 3262
Mandated Goals
6
VALE PROJECT MANDATED GOALS
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive each type of
service provided by your agency during the grant period.
A victim may receive the same type of service more than once (i.e. information) but the type of service can
be counted only once during the grant period. An individual service category cannot exceed the total
number of victims listed in table A.
a
A victim may receive the same type of service more than once (i.e. information) and the service is counted
every time during the grant period. An individual service category can exceed the total number of victims
listed in table A.
Estimated # of
Victims
Services
Estimated # of
Victims
Services
375
Crisis Counseling/Intervention (in
person)
5,200
Victim Compensation Assistance
(required)
0
Hotline/Crisis line Intervention
0
Intervention with employer, creditor,
landlord, or other
18,600
Follow-up (in -person or by phone)
5,100
Individual Advocacy
0
Therapy
0
Civil Legal Advocacy / Court
Accompaniment
0
Group Treatment/Support
0
Forensic Exam
0
Shelter / Safehouse (housed by agency
0
Hospital/Clinic Response
1,400
Information / Referral
725
Language Services (interpretation)
1,300
Criminal Justice Support / Advocacy /
Court Accompaniment
20
Transportation
30
Emergency Financial Assistance
0
CASA or Youth Prevention Service
Civil Legal Attorney Assistance
11,900
Victim Rights Act Services
Mandated Goals
Page I 7
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
Add at least one more goal with objectives but no more than three additional goals with no more than three
objectives per goal. Objectives must be measurable and specific. While an objective may relate to more than
one statute, pick the most relevant statute from the drop -down list below the objective. Refer to Notes and
Instructions on next page, use format provided below. NOTE: All cells except Goal rows will expand with typing.
DA VW Assistants will provide direct assistance to victims of crime throughout the criminal justice process
including: Victims' Rights information and education, referral to community resources and Crime Victim
Goal 2: Compenation; and updates and support on the status of the prosecution of the case.
Objective (include title of person
responsible)
Intended Impact
Data Collection
Time Frame
1
VALE funded VW Assistants
(Ahumada, Rodriguez, Hernandez,
DeMint) will provide services to
primary victims of domestic
violence. Goal is to have 70%
victim contact (prior to the first
hearing in which a plea could be
offered and accepted by the
defendant) to relay court
information and ask for input from
the victim.
providing victims with
criminal justice
information, support,
referrals and asking for
input on resolution of the
case assists and empowers
victims in domestic
relationships.
DV stats are tracked by
running an ACTION data
base report which
compiles the data VW
Assistants input with every
victim contact.
01/01/2023 -
12/31/2023
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (d)
;a
2
VALE funded VW Assistants
(Ahumada, Rodriguez, Hernandez,
DeMint will make contact with
deceased victim family
representative(s) in criminal cases
involving the death (murder,
vehicular) of the victim. Goal to
have 100% victim representative
contact prior to the first court
hearing to provide criminal justice
information, referrals, and
resources.
Providing victim
representatives criminal
justice information
regarding the possible
pentalites of the crime,
how long to expect a case
to be pending, and
receiving input for the first
time from the victim
representatives
establishes rapport and
hopefully trust in what will
be a lengthy process.
DV victim contact stats are
compiled by the Project
Director for quarterly
reports.
01/01/2023 -
12/31/2023
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (d)
3�
Pick related VALE Statute from drop down list:
Project Specific Goals
18
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
Assure that crime victims have knowledge and are afforrded their rights in the criminal justice system as
Goal 3: manadated in the Colorado Victims' Rights Amendment.
Objective (include title of person
responsible)
Intended Impact
Data Collection
Time Frame
1
VALE funded VW Assistants
(Ahumada, Rodriguez,
Hernandez, DeMint) and the
VRA Notification letters keep
victims apprised of the date,
time, and location of the court
hearings and explanation of the
court hearings. VW Assistants to
provide services to 1285 new
victims. Yearly total of VRA
letters goal = 28,500.
Victims are kept fully
apprised of the status of
the court case and
informed of their rights at
each court hearing which
hopefully empowers and
gives back control to the
victim.
VW Assistants log victim
contacts in ACTION Notes.
VW Staff document VRA
letters sent to victims.
01/01/2023 -
12/31/2023
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (f)
2
VALE tunded Clerical VW
Hernandez -Llamas will create
and send 3650 Sentence
Outcome letters to crime victims
via mail or email and provide
465 victim contact information
to to the Post Sentencing
Notification Agencies (DOC,
Probation, Community
Corrections, Work Release,
Attorney General, and State
Hospital.
Victims will be notified of
the defendant's sentence
and their Victims' rights
from Post Sentencing
Agencies which gives them
information and control
over steps they may want
to take when a defendats
has completed their
sentences.
W Assistants log victim
contacts in ACTION Notes.
VW Staff document VRA
letters sent to victims.
01/01/2023 -
12/31/2023
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (f)'
3
VALE funded VW Assistants
(Ahumada, Rodriguez,
Hernandez, DeMint) will provide
trial support to crime victims in
50 cases.
Victims are provided with
guidance, education, and
support throughout the
trial resulting in efficiency
and flow of trial
proceedings.
VW Staff record
information from trial
sheets and compile for
quarterly reports.
01/01/2023 -
12/31/2023
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (j)
Project Specific Goals
1 9
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
Goal 4: Provide Crime Victim Compensation (O/C) Assistance to eligible crime victims.
Objective (include title of person
responsible)
Intended Impact
Data Collection
Time Frame
1
CVC Program Assistant Gallegos
will provide assistance to 700
crime victims
Victim will have access to
funding and agency
referrals to help them in
becoming "whole" again
after the crime
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
01/01/2023 -
12/31/2023
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (c)�
2
CVC Program Assistant Gallegos
will contact 95% of applicants in
which a crminal case has not
been filed.
Victim's whose
perpetrator's case is not
filed in the criminal justice
system are still able to
seek funding to help them
in become "whole" again
after crime.
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
01/01/2023 -
12/31/2023
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (c)�
xx
3
CVC Program Assistant Gallegos
will provide emergency
assistance to 97% of eligible
requests within 72 hours.
Crime victims who need
assistantance paying for
emergency needs can
access services to east the
finanancial burder of the
criminal incident.
CVC Staff enter approvede
emergency request into
CVC database and compile
for quarterly reports.
01/01/2023 -
12/31/2023
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (a),r4__u
r_x
Project Specific Goals
c G I 10
Exhibit E, AGREEMENT WITH SUBRECIPIENT OF FEDERAL
RECOVERY FUNDS
Section 602(b) of the Social Security Act (the Act), as added by section 9901 of the
American Rescue Plan Act (ARPA), Pub. L. No. 117-2 (March 11, 2021), authorizes the
Department of the Treasury (Treasury) to make payments to certain Subrecipients from
the Coronavirus State Fiscal Recovery Fund. The State of Colorado has signed and
certified a separate agreement with Treasury as a condition of receiving such payments
from the Treasury. This agreement is between your organization and the State and your
organization is signing and certifying the same terms and conditions included in the
State's separate agreement with Treasury. Your organization is referred to as a
Subrecipient.
As a condition of your organization receiving federal recovery funds from the State, the
authorized representative below hereby (i) certifies that your organization will carry out
the activities listed in section 602(c) of the Act and (ii) agrees to the terms attached hereto.
Your organization also agrees to use the federal recovery funds as specified in bills passed
by the General Assembly and signed by the Governor.
Under penalty of perjury, the undersigned official certifies that the authorized
representative has read and understood the organization's obligations in the Assurances
of Compliance and Civil Rights Requirements, that any information submitted in
conjunction with this assurances document is accurate and complete, and that the
organization is in compliance with the nondiscrimination requirements.
Subrecipient Name County of Weld, Co
Authorized Representative: Scott James
Title: Chairman, Weld BOCC
Digitally signed by Scott James
Scott James pat2o22.12.19151824
Signature: °'°°
o?2a-35 (5 (2)
AGREEMENT WITH SUBRECIPIENT OF FEDERAL RECOVERY FUNDS
TERMS AND CONDITIONS
1. Use of Funds.
a. Subrecipient understands and agrees that the funds disbursed under this award
may only be used in compliance with section 602(c) of the Social Security Act
(the Act) and Treasury's regulations implementing that section and guidance.
b. Subrecipient will determine prior to engaging in any project using this assistance
that it has the institutional, managerial, and financial capability to ensure proper
planning, management, and completion of such project.
2. Period of Performance. The period of performance for this subaward is shown on
page one of this agreement. Subrecipient may use funds to cover eligible costs
incurred, as set forth in Treasury's implementing regulations, during this period of
performance.
3. Reporting. Subrecipient agrees to comply with any reporting obligations established by
Treasury as they relate to this award. Subrecipient also agrees to comply with any reporting
requirements established by the Governor's Office and Office of the State Controller. The
State will provide notice of such additional reporting requirements via Exhibit G —
Reporting Modification Form.
4. Maintenance of and Access to Records
a. Subrecipient shall maintain records and financial documents sufficient to
evidence compliance with section 602(c), Treasury's regulations implementing
that section, and guidance issued by Treasury regarding the foregoing.
b. The Treasury Office of Inspector General and the Government Accountability
Office, or their authorized representatives, shall have the right of access to records
(electronic and otherwise) of Subrecipient in order to conduct audits or other
investigations.
c. Records shall be maintained by Subrecipient for a period of five (5) years after
all funds have been expended or returned to Treasury, whichever is later.
5. Pre -award Costs. Pre -award costs, as defined in 2 C.F.R. § 200.458, may not be paid
with funding from this award.
6. Administrative Costs. Subrecipient may use funds provided under this award to cover
both direct and indirect costs. Subrecipient shall follow guidance on administrative
costs issued by the Governor's Office and Office of the State Controller.
Cost Sharing. Cost sharing or matching funds are not required to be provided by
7. Subrecipient.
8. Conflicts of Interest. The State of Colorado understands and agrees it must maintain a
conflict of interest policy consistent with 2 C.F.R. § 200.318(c) and that such conflict of
interest policy is applicable to each activity funded under this award. Subrecipient and
Contractors must disclose in writing to the Office of the State Controller or the pass -
through entity, as appropriate, any potential conflict of interest affecting the awarded
funds in accordance with 2 C.F.R. § 200.112. The Office of the State Controller shall
disclose such conflict to Treasury.
9. Compliance with Applicable Law and Regulations.
a. Subrecipient agrees to comply with the requirements of section 602 of the Act,
regulations adopted by Treasury pursuant to section 602(f) of the Act, and
guidance issued by Treasury regarding the foregoing. Subrecipient also agrees to
comply with all other applicable federal statutes, regulations, and executive
orders, and Subrecipient shall provide for such compliance by other parties in any
agreements it enters into with other parties relating to this award.
b. Federal regulations applicable to this award include, without limitation, the following:
i. Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, 2 C.F.R. Part 200, other than such
provisions as Treasury may determine are inapplicable to this Award and
subject to such exceptions as may be otherwise provided by Treasury.
Subpart F — Audit Requirements of the Uniform Guidance, implementing
the Single Audit Act, shall apply to this award.
ii. Universal Identifier and System for Award Management (SAM), 2 C.F.R.
Part 25, pursuant to which the award term set forth in Appendix A to 2
C.F.R. Part 25 is hereby incorporated by reference.
iii. Reporting Subaward and Executive Compensation Information, 2 C.F.R.
Part 170, pursuant to which the award term set forth in Appendix A to 2
C.F.R. Part 170 is hereby incorporated by reference.
iv. OMB Guidelines to Agencies on Government wide Debarment and
Suspension (Nonprocurement), 2 C.F.R. Part 180, including the
requirement to include a term or condition in all lower tier covered
transactions (Agreements and Subcontractors described in 2 C.F.R. Part
180, subpart B) that the award is subject to 2 C.F.R. Part 180 and
Treasury's implementing regulation at 31 C.F.R. Part 19.
v. Subrecipient Integrity and Performance Matters, pursuant to which the
award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is
hereby incorporated by reference.
vi. Government wide Requirements for Drug -Free Workplace, 31 C.F.R. Part
20.
vii. New Restrictions on Lobbying, 31 C.F.R. Part 21.
viii. Uniform Relocation Assistance and Real Property Acquisitions Act of
1970 (42 U.S.C. §§ 4601-4655) and implementing regulations.
ix. Generally applicable federal environmental laws and regulations.
c. Statutes and regulations prohibiting discrimination applicable to this award
include, without limitation, the following:
i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and
Treasury's implementing regulations at 31 C.F.R. Part 22, which prohibit
discrimination on the basis of race, color, or national origin under
programs or activities receiving federal financial assistance;
ii. The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42
U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on
the basis of race, color, religion, national origin, sex, familial status, or
disability;
iii. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §
794), which prohibits discrimination on the basis of disability under any
program or activity receiving federal financial assistance;
iv. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et
seq.), and Treasury's implementing regulations at 31 C.F.R. Part 23,
which prohibit discrimination on the basis of age in programs or activities
receiving federal financial assistance; and
v. Title II of the Americans with Disabilities Act of 1990, as amended (42
U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of
disability under programs, activities, and services provided or made
available by state and local governments or instrumentalities or agencies
thereto.
Remedial Actions. In the event of Subrecipient's noncompliance with section 602 of
the Act, other applicable laws, Treasury's implementing regulations, guidance, or
any reporting or other program requirements, Treasury may impose additional
conditions on the receipt of a subsequent tranche of future award funds, if any, or
take other available remedies as set forth in 2 C.F.R. § 200.339. In the case of a
violation of section 602(c) of the Act regarding the use of funds, previous payments
shall be subject to recoupment as provided in section 602(e) of the Act and any
additional payments may be subject to withholding as provided in sections
10. 602(b)(6)(A)(ii)(III) of the Act, as applicable.
11. Hatch Act. Subrecipient agrees to comply, as applicable, with requirements of the Hatch
Act (5 U.S.C.§§ 1501-1508 and 7324-7328), which limit certain political activities of
State or local government employees whose principal employment is in connection with
an activity financed in whole or in part by this federal assistance.
12. False Statements. Subrecipient understands that making false statements or claims in
connection with this award is a violation of federal law and may result in criminal,
civil, or administrative sanctions, including fines, imprisonment, civil damages and
penalties, debarment from participating in federal awards or Agreements, and/or any
other remedy available by law.
13. Publications. Any publications produced with funds from this award must
display the following language: "This project [is being] [was] supported, in
whole or in part, by federal award number SLFRF0126 awarded to the State of
Colorado by the U.S. Department of the Treasury."
14. Debts Owed the Federal Government.
a. Any funds paid to the Subrecipient (1) in excess of the amount to which the
Subrecipient is finally determined to be authorized to retain under the terms
of this award; (2) that are determined by the Treasury Office of Inspector
General to have been misused; or (3) that are determined by Treasury to be
subject to a repayment obligation pursuant to sections 602(e) and
603(b)(2)(D) of the Act and have not been repaid by the Subrecipient shall
constitute a debt to the federal government.
b. Any debts determined to be owed to the federal government must be paid
promptly by Subrecipient. A debt is delinquent if it has not been paid by the
date specified in Treasury's initial written demand for payment, unless other
satisfactory arrangements have been made or if the Subrecipient knowingly
or improperly retains funds that are a debt as defined in paragraph 14(a).
Treasury will take any actions available to it to collect such a debt.
15. Disclaimer.
a. The United States expressly disclaims any and all responsibility or liability to
Subrecipient or third persons for the actions of Subrecipient or third persons
resulting in death, bodily injury, property damages, or any other losses
resulting in any way from the performance of this award or any other losses
resulting in any way from the performance of this award or any Agreement,
or Subcontractor under this award.
b. The acceptance of this award by Subrecipient does not in any way establish
an agency relationship between the United States and Subrecipient.
16. Protections for Whistleblowers.
a. In accordance with 41 U.S.C. § 4712, Subrecipient may not discharge, demote,
or otherwise discriminate against an employee in reprisal for disclosing to any of
the list of persons or entities provided below, information that the employee
reasonably believes is evidence of gross mismanagement of a federal Agreement
or grant, a gross waste of federal funds, an abuse of authority relating to a federal
Agreement or grant, a substantial and specific danger to public health or safety,
or a violation of law, rule, or regulation related to a federal Agreement (including
the competition for or negotiation of an Agreement) or grant.
b. The list of persons and entities referenced in the paragraph above includes the
following:
i. A member of Congress or a representative of a committee of Congress;
ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Treasury employee responsible for Agreement or grant oversight or
management;
v. An authorized official of the Department of Justice or other law
enforcement agency;
vi. A court or grand jury; or
vii. A management official or other employee of Subrecipient,
Contractor, or Subcontractor who has the responsibility to
investigate, discover, or address misconduct.
c. Subrecipient shall inform its employees in writing of the rights and remedies
provided under this section, in the predominant native language of the workforce.
17. Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043,
62 FR 19217 (Apr. 18, 1997), Subrecipient should encourage its Contractors to
adopt and enforce on-the-job seat belt policies and programs for their employees
when operating company -owned, rented or personally owned vehicles.
1. Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR
51225 (Oct. 6, 2009), Subrecipient should encourage its employees, Subrecipients, and
Contractors to adopt and enforce policies that ban text messaging while driving, and
Subrecipient should establish workplace safety policies to decrease accidents caused by
distracted drivers.
ASSURANCES OF COMPLIANCE WITH CIVIL RIGHTS
REQUIREMENTS
ASSURANCES OF COMPLIANCE WITH
TITLE VI OF THE CIVIL RIGHTS ACT OF
1964
As a condition of receipt of federal financial assistance from the Department of the
Treasury, the Subrecipient provides the assurances stated herein. The federal financial
assistance may include federal grants, loans and Agreements to provide assistance to the
Subrecipient's beneficiaries, the use or rent of Federal land or property at below market value,
Federal training, a loan of Federal personnel, subsidies, and other arrangements with the
intention of providing assistance. Federal financial assistance does not encompass
Agreements of guarantee or insurance, regulated programs, licenses, procurement
Agreements by the Federal government at market value, or programs that provide direct
benefits.
The assurances apply to all federal financial assistance from or funds made available
through the Department of the Treasury, including any assistance that the Subrecipient may
request in the future.
The Civil Rights Restoration Act of 1987 provides that the provisions of the
assurances apply to all of the operations of the Subrecipient's program(s) and activity(ies), so
long as any portion of the Subrecipient's program(s) or activity(ies) is federally assisted in
the manner prescribed above.
1. Subrecipient ensures its current and future compliance with Title VI of the Civil Rights Act
of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of,
or subjection to discrimination under programs and activities receiving federal financial
assistance, of any person in the United States on the ground of race, color, or national origin
(42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI
regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order
13166, directives, circulars, policies, memoranda, and/or guidance documents.
2. Subrecipient acknowledges that Executive Order 13166, "Improving Access to Services
for Persons with Limited English Proficiency," seeks to improve access to federally
assisted programs and activities for individuals who, because of national origin, have
Limited English proficiency (LEP). Subrecipient understands that denying a person access
to its programs, services, and activities because of LEP is a form of national origin
discrimination prohibited under Title VI of the Civil Rights Act of 1964 and the
Department of the Treasury's implementing regulations. Accordingly, Subrecipient shall
initiate reasonable steps, or comply with the Department of the Treasury's directives, to
ensure that LEP persons have meaningful access to its programs, services, and activities.
Subrecipient understands and agrees that meaningful access may entail providing
language assistance services, including oral interpretation and written translation where
necessary, to ensure effective communication in the Subrecipient's programs, services,
and activities.
3. Subrecipient agrees to consider the need for language services for LEP persons when
Subrecipient develops applicable budgets and conducts programs, services, and activities.
As a resource, the Department of the Treasury has published its LEP guidance at 70 FR
6067. For more information on taking reasonable steps to provide meaningful access for
LEP persons, please visit http://www.lep.gov.
4. Subrecipient acknowledges and agrees that compliance with the assurances constitutes a
condition of continued receipt of federal financial assistance and is binding upon
Subrecipient and Subrecipient's successors, transferees, and assignees for the period in
which such assistance is provided.
5. Subrecipient acknowledges and agrees that it must require any sub -grantees, contractors,
subcontractors, successors, transferees, and assignees to comply with assurances 1-4
above, and agrees to incorporate the following language in every Agreement or
agreement subject to Title VI and its regulations between the Subrecipient and the
Subrecipient's sub -grantees, Contractors, Subcontractors, successors, transferees, and
assignees:
The sub -grantee, Contractor, Subcontractor, successor, transferee, and assignee shall
comply with Title VI of the Civil Rights Act of 1964, which prohibits Subrecipients of
federal financial assistance from excluding from a program or activity, denying benefits
of or otherwise discriminating against a person on the basis of race, color, or national
origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury's
Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and
made a part of this Agreement (or agreement). Title VI also includes protection to
persons with "Limited English Proficiency" in any program or activity receiving federal
financial assistance, 42
U.S.C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI
regulations, 31 CFR Part 22, and herein incorporated by reference and made a part
of this Agreement or agreement.
6. Subrecipient understands and agrees that if any real property or structure is provided or
improved with the aid of federal financial assistance by the Department of the Treasury, this
assurance obligates the Subrecipient, or in the case of a subsequent transfer, the transferee,
for the period during which the real property or structure is used for a purpose for which the
federal financial assistance is extended or for another purpose involving the provision of
similar services or benefits. If any personal property is provided, this assurance obligates the
Subrecipient for the period during which it retains ownership or possession of the property.
7. Subrecipient shall cooperate in any enforcement or compliance review activities by the
Department of the Treasury of the aforementioned obligations. Enforcement may include
investigation, arbitration, mediation, litigation, and monitoring of any settlement
agreements that may result from these actions. The Subrecipient shall comply with
information requests, on -site compliance reviews and reporting requirements.
8. Subrecipient shall maintain a complaint log and inform the Department of the Treasury of
any complaints of discrimination on the grounds of race, color, or national origin, and limited
English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing
regulations and provide, upon request, a list of all such reviews or proceedings based on the
complaint, pending or completed, including outcome. Subrecipient also must inform the
Department of the Treasury if Subrecipient has received no complaints under Title VI.
9. Subrecipient must provide documentation of an administrative agency's or court's
findings of non-compliance of Title VI and efforts to address the non-compliance,
including any voluntary compliance or other agreements between the Subrecipient and
the administrative agency that made the finding. If the Subrecipient settles a case or
matter alleging such discrimination, the Subrecipient must provide documentation of
the settlement. If Subrecipient has not been the subject of any court or administrative
agency finding of discrimination, please so state.
10. If the Subrecipient makes sub -awards to other agencies or other entities, the Subrecipient
is responsible for ensuring that sub-Subrecipients also comply with Title VI and other
applicable authorities covered in this document State agencies that make sub -awards
must have in place standard grant assurances and review procedures to demonstrate that
that they are effectively monitoring the civil rights compliance of sub- Subrecipients.
The United States of America has the right to seek judicial enforcement of the terms of this
assurances document and nothing in this document alters or limits the federal enforcement
measures that the United States may take in order to address violations of this document or
applicable federal law.
Exhibit E, AGREEMENT WITH SUBRECIPIENT OF FEDERAL
RECOVERY FUNDS
Section 602(b) of the Social Security Act (the Act), as added by section 9901 of the
American Rescue Plan Act (ARPA), Pub. L. No. 117-2 (March 11, 2021), authorizes the
Department of the Treasury (Treasury) to make payments to certain Subrecipients from
the Coronavirus State Fiscal Recovery Fund. The State of Colorado has signed and
certified a separate agreement with Treasury as a condition of receiving such payments
from the Treasury. This agreement is between your organization and the State and your
organization is signing and certifying the same terms and conditions included in the
State's separate agreement with Treasury. Your organization is referred to as a
Subrecipient.
As a condition of your organization receiving federal recovery funds from the State, the
authorized representative below hereby (i) certifies that your organization will carry out
the activities listed in section 602(c) of the Act and (ii) agrees to the terms attached hereto.
Your organization also agrees to use the federal recovery funds as specified in bills passed
by the General Assembly and signed by the Governor.
Under penalty of perjury, the undersigned official certifies that the authorized
representative has read and understood the organization's obligations in the Assurances
of Compliance and Civil Rights Requirements, that any information submitted in
conjunction with this assurances document is accurate and complete, and that the
organization is in compliance with the nondiscrimination requirements.
Subrecipient Name
Authorized Representative:
Title:
Signature:
AGREEMENT WITH SUBRECIPIENT OF FEDERAL RECOVERY FUNDS
TERMS AND CONDITIONS
1. Use of Funds.
a. Subrecipient understands and agrees that the funds disbursed under this award
may only be used in compliance with section 602(c) of the Social Security Act
(the Act) and Treasury's regulations implementing that section and guidance.
b. Subrecipient will determine prior to engaging in any project using this assistance
that it has the institutional, managerial, and financial capability to ensure proper
planning, management, and completion of such project.
2. Period of Performance. The period of performance for this subaward is shown on
page one of this agreement. Subrecipient may use funds to cover eligible costs
incurred, as set forth in Treasury's implementing regulations, during this period of
performance.
3. Reporting. Subrecipient agrees to comply with any reporting obligations established by
Treasury as they relate to this award. Subrecipient also agrees to comply with any reporting
requirements established by the Governor's Office and Office of the State Controller. The
State will provide notice of such additional reporting requirements via Exhibit G —
Reporting Modification Form.
4. Maintenance of and Access to Records
a. Subrecipient shall maintain records and financial documents sufficient to
evidence compliance with section 602(c), Treasury's regulations implementing
that section, and guidance issued by Treasury regarding the foregoing.
b. The Treasury Office of Inspector General and the Government Accountability
Office, or their authorized representatives, shall have the right of access to records
(electronic and otherwise) of Subrecipient in order to conduct audits or other
investigations.
c. Records shall be maintained by Subrecipient for a period of five (5) years after
all funds have been expended or returned to Treasury, whichever is later.
5. Pre -award Costs. Pre -award costs, as defined in 2 C.F.R. § 200.458, may not be paid
with funding from this award.
6. Administrative Costs. Subrecipient may use funds provided under this award to cover
both direct and indirect costs. Subrecipient shall follow guidance on administrative
costs issued by the Governor's Office and Office of the State Controller.
Cost Sharing. Cost sharing or matching funds are not required to be provided by
7. Subrecipient.
8. Conflicts of Interest. The State of Colorado understands and agrees it must maintain a
conflict of interest policy consistent with 2 C.F.R. § 200.318(c) and that such conflict of
interest policy is applicable to each activity funded under this award. Subrecipient and
Contractors must disclose in writing to the Office of the State Controller or the pass -
through entity, as appropriate, any potential conflict of interest affecting the awarded
funds in accordance with 2 C.F.R. § 200.112. The Office of the State Controller shall
disclose such conflict to Treasury.
9. Compliance with Applicable Law and Regulations.
a. Subrecipient agrees to comply with the requirements of section 602 of the Act,
regulations adopted by Treasury pursuant to section 602(f) of the Act, and
guidance issued by Treasury regarding the foregoing. Subrecipient also agrees to
comply with all other applicable federal statutes, regulations, and executive
orders, and Subrecipient shall provide for such compliance by other parties in any
agreements it enters into with other parties relating to this award.
b. Federal regulations applicable to this award include, without limitation, the following:
Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, 2 C.F.R. Part 200, other than such
provisions as Treasury may determine are inapplicable to this Award and
subject to such exceptions as may be otherwise provided by Treasury.
Subpart F — Audit Requirements of the Uniform Guidance, implementing
the Single Audit Act, shall apply to this award.
ii. Universal Identifier and System for Award Management (SAM), 2 C.F.R.
Part 25, pursuant to which the award term set forth in Appendix A to 2
C.F.R. Part 25 is hereby incorporated by reference.
iii. Reporting Subaward and Executive Compensation Information, 2 C.F.R.
Part 170, pursuant to which the award term set forth in Appendix A to 2
C.F.R. Part 170 is hereby incorporated by reference.
iv. OMB Guidelines to Agencies on Government wide Debarment and
Suspension (Nonprocurement), 2 C.F.R. Part 180, including the
requirement to include a term or condition in all lower tier covered
transactions (Agreements and Subcontractors described in 2 C.F.R. Part
180, subpart B) that the award is subject to 2 C.F.R. Part 180 and
Treasury's implementing regulation at 31 C.F.R. Part 19.
v. Subrecipient Integrity and Performance Matters, pursuant to which the
award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is
hereby incorporated by reference.
vi. Government wide Requirements for Drug -Free Workplace, 31 C.F.R. Part
20.
vii. New Restrictions on Lobbying, 31 C.F.R. Part 21.
viii. Uniform Relocation Assistance and Real Property Acquisitions Act of
1970 (42 U.S.C. §§ 4601-4655) and implementing regulations.
ix. Generally applicable federal environmental laws and regulations.
c. Statutes and regulations prohibiting discrimination applicable to this award
include, without limitation, the following:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and
Treasury's implementing regulations at 31 C.F.R. Part 22, which prohibit
discrimination on the basis of race, color, or national origin under
programs or activities receiving federal financial assistance;
ii. The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42
U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on
the basis of race, color, religion, national origin, sex, familial status, or
disability;
iii. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §
794), which prohibits discrimination on the basis of disability under any
program or activity receiving federal financial assistance;
iv. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et
seq.), and Treasury's implementing regulations at 31 C.F.R. Part 23,
which prohibit discrimination on the basis of age in programs or activities
receiving federal financial assistance; and
v. Title II of the Americans with Disabilities Act of 1990, as amended (42
U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of
disability under programs, activities, and services provided or made
available by state and local governments or instrumentalities or agencies
thereto.
Remedial Actions. In the event of Subrecipient's noncompliance with section 602 of
the Act, other applicable laws, Treasury's implementing regulations, guidance, or
any reporting or other program requirements, Treasury may impose additional
conditions on the receipt of a subsequent tranche of future award funds, if any, or
take other available remedies as set forth in 2 C.F.R. § 200.339. In the case of a
violation of section 602(c) of the Act regarding the use of funds, previous payments
shall be subject to recoupment as provided in section 602(e) of the Act and any
additional payments may be subject to withholding as provided in sections
10. 602(b)(6)(A)(ii)(III) of the Act, as applicable.
11. Hatch Act. Subrecipient agrees to comply, as applicable, with requirements of the Hatch
Act (5 U.S.C.(§ 1501-1508 and 7324-7328), which limit certain political activities of
State or local government employees whose principal employment is in connection with
an activity financed in whole or in part by this federal assistance.
12. False Statements. Subrecipient understands that making false statements or claims in
connection with this award is a violation of federal law and may result in criminal,
civil, or administrative sanctions, including fines, imprisonment, civil damages and
penalties, debarment from participating in federal awards or Agreements, and/or any
other remedy available by law.
13. Publications. Any publications produced with funds from this award must
display the following language: "This project [is being] [was] supported, in
whole or in part, by federal award number SLFRF0126 awarded to the State of
Colorado by the U.S. Department of the Treasury."
14. Debts Owed the Federal Government.
a. Any funds paid to the Subrecipient (1) in excess of the amount to which the
Subrecipient is finally determined to be authorized to retain under the terms
of this award; (2) that are determined by the Treasury Office of Inspector
General to have been misused; or (3) that are determined by Treasury to be
subject to a repayment obligation pursuant to sections 602(e) and
603(b)(2)(D) of the Act and have not been repaid by the Subrecipient shall
constitute a debt to the federal government.
b. Any debts determined to be owed to the federal government must be paid
promptly by Subrecipient. A debt is delinquent if it has not been paid by the
date specified in Treasury's initial written demand for payment, unless other
satisfactory arrangements have been made or if the Subrecipient knowingly
or improperly retains funds that are a debt as defined in paragraph 14(a).
Treasury will take any actions available to it to collect such a debt.
15. Disclaimer.
a. The United States expressly disclaims any and all responsibility or liability to
Subrecipient or third persons for the actions of Subrecipient or third persons
resulting in death, bodily injury, property damages, or any other losses
resulting in any way from the performance of this award or any other losses
resulting in any way from the performance of this award or any Agreement,
or Subcontractor under this award.
b. The acceptance of this award by Subrecipient does not in any way establish
an agency relationship between the United States and Subrecipient.
16. Protections for Whistleblowers.
a. In accordance with 41 U.S.C. § 4712, Subrecipient may not discharge, demote,
or otherwise discriminate against an employee in reprisal for disclosing to any of
the list of persons or entities provided below, information that the employee
reasonably believes is evidence of gross mismanagement of a federal Agreement
or grant, a gross waste of federal funds, an abuse of authority relating to a federal
Agreement or grant, a substantial and specific danger to public health or safety,
or a violation of law, rule, or regulation related to a federal Agreement (including
the competition for or negotiation of an Agreement) or grant.
b. The list of persons and entities referenced in the paragraph above includes the
following:
i. A member of Congress or a representative of a committee of Congress;
ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Treasury employee responsible for Agreement or grant oversight or
management;
v. An authorized official of the Department of Justice or other law
enforcement agency;
vi. A court or grand jury; or
vii. A management official or other employee of Subrecipient,
Contractor, or Subcontractor who has the responsibility to
investigate, discover, or address misconduct.
c. Subrecipient shall inform its employees in writing of the rights and remedies
provided under this section, in the predominant native language of the workforce.
17. Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043,
62 FR 19217 (Apr. 18, 1997), Subrecipient should encourage its Contractors to
adopt and enforce on-the-job seat belt policies and programs for their employees
when operating company -owned, rented or personally owned vehicles.
1. Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR
51225 (Oct. 6, 2009), Subrecipient should encourage its employees, Subrecipients, and
Contractors to adopt and enforce policies that ban text messaging while driving, and
Subrecipient should establish workplace safety policies to decrease accidents caused by
distracted drivers.
ASSURANCES OF COMPLIANCE WITH CIVIL RIGHTS
REQUIREMENTS
ASSURANCES OF COMPLIANCE WITH
TITLE VI OF THE CIVIL RIGHTS ACT OF
1964
As a condition of receipt of federal financial assistance from the Department of the
Treasury, the Subrecipient provides the assurances stated herein. The federal financial
assistance may include federal grants, loans and Agreements to provide assistance to the
Subrecipient's beneficiaries, the use or rent of Federal land or property at below market value,
Federal training, a loan of Federal personnel, subsidies, and other arrangements with the
intention of providing assistance. Federal financial assistance does not encompass
Agreements of guarantee or insurance, regulated programs, licenses, procurement
Agreements by the Federal government at market value, or programs that provide direct
benefits.
The assurances apply to all federal financial assistance from or funds made available
through the Department of the Treasury, including any assistance that the Subrecipient may
request in the future.
The Civil Rights Restoration Act of 1987 provides that the provisions of the
assurances apply to all of the operations of the Subrecipient's program(s) and activity(ies), so
long as any portion of the Subrecipient's program(s) or activity(ies) is federally assisted in
the manner prescribed above.
1. Subrecipient ensures its current and future compliance with Title VI of the Civil Rights Act
of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of,
or subjection to discrimination under programs and activities receiving federal financial
assistance, of any person in the United States on the ground of race, color, or national origin
(42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI
regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order
13166, directives, circulars, policies, memoranda, and/or guidance documents.
2. Subrecipient acknowledges that Executive Order 13166, "Improving Access to Services
for Persons with Limited English Proficiency," seeks to improve access to federally
assisted programs and activities for individuals who, because of national origin, have
Limited English proficiency (LEP). Subrecipient understands that denying a person access
to its programs, services, and activities because of LEP is a form of national origin
discrimination prohibited under Title VI of the Civil Rights Act of 1964 and the
Department of the Treasury's implementing regulations. Accordingly, Subrecipient shall
initiate reasonable steps, or comply with the Department of the Treasury's directives, to
ensure that LEP persons have meaningful access to its programs, services, and activities.
Subrecipient understands and agrees that meaningful access may entail providing
language assistance services, including oral interpretation and written translation where
necessary, to ensure effective communication in the Subrecipient's programs, services,
and activities.
3. Subrecipient agrees to consider the need for language services for LEP persons when
Subrecipient develops applicable budgets and conducts programs, services, and activities.
As a resource, the Department of the Treasury has published its LEP guidance at 70 FR
6067. For more information on taking reasonable steps to provide meaningful access for
LEP persons, please visit http://www.lep.gov.
4. Subrecipient acknowledges and agrees that compliance with the assurances constitutes a
condition of continued receipt of federal financial assistance and is binding upon
Subrecipient and Subrecipient's successors, transferees, and assignees for the period in
which such assistance is provided.
5. Subrecipient acknowledges and agrees that it must require any sub -grantees, contractors,
subcontractors, successors, transferees, and assignees to comply with assurances 1-4
above, and agrees to incorporate the following language in every Agreement or
agreement subject to Title VI and its regulations between the Subrecipient and the
Subrecipient's sub -grantees, Contractors, Subcontractors, successors, transferees, and
assignees:
The sub -grantee, Contractor, Subcontractor, successor, transferee, and assignee shall
comply with Title VI of the Civil Rights Act of 1964, which prohibits Subrecipients of
federal financial assistance from excluding from a program or activity, denying benefits
of or otherwise discriminating against a person on the basis of race, color, or national
origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury's
Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and
made a part of this Agreement (or agreement). Title VI also includes protection to
persons with "Limited English Proficiency" in any program or activity receiving federal
financial assistance, 42
U.S.C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI
regulations, 31 CFR Part 22, and herein incorporated by reference and made a part
of this Agreement or agreement.
6. Subrecipient understands and agrees that if any real property or structure is provided or
improved with the aid of federal financial assistance by the Department of the Treasury, this
assurance obligates the Subrecipient, or in the case of a subsequent transfer, the transferee,
for the period during which the real property or structure is used for a purpose for which the
federal financial assistance is extended or for another purpose involving the provision of
similar services or benefits. If any personal property is provided, this assurance obligates the
Subrecipient for the period during which it retains ownership or possession of the property.
7. Subrecipient shall cooperate in any enforcement or compliance review activities by the
Department of the Treasury of the aforementioned obligations. Enforcement may include
investigation, arbitration, mediation, litigation, and monitoring of any settlement
agreements that may result from these actions. The Subrecipient shall comply with
information requests, on -site compliance reviews and reporting requirements.
8. Subrecipient shall maintain a complaint log and inform the Department of the Treasury of
any complaints of discrimination on the grounds of race, color, or national origin, and limited
English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing
regulations and provide, upon request, a list of all such reviews or proceedings based on the
complaint, pending or completed, including outcome. Subrecipient also must inform the
Department of the Treasury if Subrecipient has received no complaints under Title VI.
9. Subrecipient must provide documentation of an administrative agency's or court's
findings of non-compliance of Title VI and efforts to address the non-compliance,
including any voluntary compliance or other agreements between the Subrecipient and
the administrative agency that made the finding. If the Subrecipient settles a case or
matter alleging such discrimination, the Subrecipient must provide documentation of
the settlement. If Subrecipient has not been the subject of any court or administrative
agency finding of discrimination, please so state.
10. If the Subrecipient makes sub -awards to other agencies or other entities, the Subrecipient
is responsible for ensuring that sub-Subrecipients also comply with Title VI and other
applicable authorities covered in this document State agencies that make sub -awards
must have in place standard grant assurances and review procedures to demonstrate that
that they are effectively monitoring the civil rights compliance of sub- Subrecipients.
The United States of America has the right to seek judicial enforcement of the terms of this
assurances document and nothing in this document alters or limits the federal enforcement
measures that the United States may take in order to address violations of this document or
applicable federal law.
CONTRACT FOR 2023 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
FOR VICTIM WITNESS ASSISTANCE UNIT
APPROVED AS TO SUBSTANCE:
Elected Official, De,(6artment Head, or Deputy Department Head
APPROVED AS TO FUNDING:
004
Chief Financial Officer
APPROVED AS TO FORM:
County Attorney
02oe)2.91-3575—
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