HomeMy WebLinkAbout20221066.tiffRESOLUTION
RE: APPROVE APPLICATION, GRANT AWARD LETTER AND SUMMARY OF GRANT
AWARD TERMS AND CONDITIONS FOR HELP AMERICANS VOTE ACT (HAVA)
ELECTION SECURITY AWARD, AUTHORIZE CLERK AND RECORDER TO SUBMIT
APPLICATION ELECTRONICALLY, AND AUTHORIZE CHAIR TO SIGN AND SUBMIT
GRANT AWARD ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application, Grant Award Letter and
Summary of Grant Award Terms and Conditions for the Help Americans Vote Act (HAVA) Election
Security Award between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Clerk and Recorder's Office, and the
Colorado Department of State, commencing upon full execution of signatures, and ending
December 31, 2023, with further terms and conditions being as stated in said application, award
letter and summary of award terms and conditions, and
WHEREAS, after review, the Board deems it advisable to approve said application, award
letter and summary of grant award terms and conditions, copies of which are attached hereto and
incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Application, Grant Award Letter and Summary of Grant Award
Terms and Conditions for the Help Americans Vote Act (HAVA) Election Security Award between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Clerk and Recorder's Office, and the Colorado Department of State,
be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that Carly Koppes, Weld County Clerk and
Recorder, be, and hereby is, authorized to submit said application electronically, effective
October 20, 2021, and the Chair be, and hereby is, authorized to electronically sign and submit
said award letter and summary of grant award terms and conditions.
CC :CR(cKIRS), AcT(cP/cb)
4/14/22
2022-1066
CR0033
APPLICATION, GRANT AWARD LETTER AND SUMMARY OF GRANT AWARD TERMS AND
CONDITIONS FOR HELP AMERICANS VOTE ACT (HAVA) ELECTION SECURITY AWARD
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of April, A.D., 2022, nunc pro tunc October 20, 2021.
BOARD OF COUNTY COMMISSIONERS
WELL COUNT, COLORADO
ATTEST: ddritei0 W 4-Clto%tok
Weld County Clerk to the Board
l
Date of signature:
K. James, Chair
2022-1066
CR0033
BOARD OF COUNTY COMMISSIONERS
PASS AROUND REVIEW
PASS -AROUND TITLE:
DEPARTMENT: Clerk and Recorder — Election SOS Security grant
PERSON REQUESTING: Carly Koppes
DATE: 04/05/2022
Brief description of the problem/issue:
Weld County applied for a SOS Election Security grant for funds to be used towards the election remodel
process in the 1250 H Street (in the unfinished area in which the Health Department housed the COVID clinic).
The attached is the letter along with the agreement to the funds that have been award to Weld County. Toby
Taylor and I have been in conversations with the Department of State in review of the grant. Ryan Rose and
Don Warden have also been briefed on this grant as well.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approve the grant agreement so Weld County can use the funds to complete the remodel of the unfinished area
of the 1250 H Street for the Election department.
Recommendation:
Approve the attached grant agreement.
Approve
Recommendation
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
Schedule
Work Session Other/Comments:
2022-1066
0L4/0 Or2-0033
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1 FE901A47
STATE OF COLORADO
Department of State
1700 Broadway, Suite 550
Denver, CO 80290
April 5, 2022
Weld County
Attn: Carly Koppes, County Clerk and Recorder
1150 O Street
Greeley, CO 80631
Jena M. Griswold
Secretary of State
Christopher P. Beall
Deputy Secretary of State
CMS #: 147870
CORE: CT, VAAA, 2022-3703
Dear Clerk Koppes:
We are pleased to inform you that the Colorado Department of State has approved your application for funding
pursuant to the Election Security Grant ("Program") in the amount of $93,467.12 ($14,055.09 from the
Department's Help America Vote Act (HAVA) Election Security Grant, $79,412.03 County Match). This letter
authorizes you to proceed with the construction of a secure server and ballot counting room("Project") in
accordance with the terms of this Grant Award Letter.
Attached to this letter are the terms and conditions of your Grant. Please review these terms and conditions as they
are requirements of this Grant to which you Grantee agree by accepting the Grant Funds.
If you are satisfied with the terms and conditions of this Grant Award Letter, please electronically sign the
signature page through DocuSign.
Once the Grant Award Letter has been fully executed, you will receive an electronic copy of the Grant Award
Letter. If you have questions regarding this Grant, please contact: Nathan Blumenthal at
Nathan.Blumenthal@coloradosos.gov or 720-484-9209; Craig Buesing at Craig.Buesing@coloradosos.gov or
303-860-6922; or Tyler Lycan at Tyler.Lycan@coloradosos.gov or 303-894-2200 extension 6337 .
Best regards,
—DocuSigned by:
lx•
bud
—7C7BA4DE09A543F...
Christopher Beall
Deputy Secretary of State
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
GRANT AWARD LETTER
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS
State Agency
Colorado Department of State (CDOS)
Grant Amount (Federal Funds)
State Fiscal Year 2021-22: $14,055.09
Total for all State Fiscal Years: $14,055.09
Grantee
Board of County Comissioners of Weld County
DUNS Number: 075757955
Grant Issuance Date
The later of April 5, 2022 or the date the State Controller or an
authorized delegate signs this Grant Letter
Grant Expiration Date
December 31, 2023
CMS #: 147870
CORE #: CT, VAAA, 2022-3703
Required Local Match Amount
State Fiscal Year 2021-22: $79,412.03
Total for all State Fiscal Years: $79,412.03
Grant Authority
On April 17, 2018, the Colorado Department of State (CDOS)
received a Help America Vote Act (HAVA) Election Security
Award from the US Election Assistance Commission (EAC).
The Award, which requires State matching funds, grants CDOS
the "discretion as to if and how [it] make[s] available funds to
local election jurisdictions." HAVA funds are continuously
appropriated to the Department of State pursuant to §1-1.5-
106(2)(b) C.R.S.
Grant Agreement: CO1801001-01
Catalog of Federal Domestic Assistance (CFDA)/Assistance
Listing Number (ALN) #: 90.404
Grant Purpose
In 2016, Russia targeted American election systems and there were indications foreign adversaries were going to try again in
2020. While law enforcement, military, and national security partners indicated the attacks did not happen last year, they also
warned foreign adversaries will target future elections. Recent cyber-attacks impacting government and infrastructure networks,
including the Solar Winds and Colonial Pipeline incidents, further underscore the need to improve our cyber posture. As such,
the Secretary of State is making grant funding available to counties to help increase cyber security and physical security for
Infrastructure Technology (IT) systems for federal elections.
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Grant:
1. Exhibit A, Statement of Work.
2. Exhibit B, Budget.
3. Exhibit C, Federal Provisions.
4. Exhibit D, County Grant Application.
In the event of a conflict or inconsistency between this Grant and any Exhibit or attachment, such conflict or inconsistency
shall be resolved by reference to the documents in the following order of priority:
1. Exhibit C, Federal Provisions.
2. The provisions of the other sections of the main body of this Grant.
3. Exhibit A, Statement of Work.
4. Exhibit B, Budget.
5. Exhibit D, County Grant Application.
CMS #: 147870
CORE #: CT, VAAA, 2022-3703
Intergovernmental Grant Agreement Template
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,tea _/o( 6.
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SIGNATURE PAGE
THE SIGNATORIES LISTED BELOW AUTHORIZE THIS GRANT
by:
[DOCUSI9ROd
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of State
Jena Griswold, Secretary of State
7C7B4enEO9A543F
By: Christopher Beall, Deputy Secretary of State
Date:
April 11, 2022
BOARD OF COUNTY COMMISIONERS OF
WELD COUNTY
DocuSigned by:
518562C767904F6
By:Scott James
Date:
chair, Board of County Commis
April 11, 2022
In accordance with §24-30-202 C.R.S., this Grant is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
DocuSigned by:
ACCB8B7E1AFC1CC...
By: Brad Lang, Controller & Budget Director, Colorado Department of State, OSC Delegate
Effective Date: Ap ri 1 13 , 2022
CMS #: 147870 Intergovernmental Grant Agreement Template
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sioners
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
1. GRANT
As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award Letter
(the "State") hereby obligates and awards to Grantee shown on the first page of this Grant Award
Letter (the "Grantee") an award of Grant Funds in the amounts shown on the first page of this
Grant Award Letter. By accepting the Grant Funds provided under this Grant Award Letter,
Grantee agrees to comply with the terms and conditions of this Grant Award Letter and
requirements and provisions of all Exhibits to this Grant Award Letter.
2. TERM
A. Initial Grant Term and Extension
The Parties' respective performances under this Grant Award Letter shall commence on the
Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner
terminated or further extended in accordance with the terms of this Grant Award Letter. Upon
request of Grantee, the State may, in its sole discretion, extend the term of this Grant Award
Letter by providing Grantee with an updated Grant Award Letter showing the new Grant
Expiration Date.
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State of
Colorado as determined by its Governor, General Assembly, or Courts. If this Grant Award
Letter ceases to further the public interest of the State or if State, Federal or other funds used
for this Grant Award Letter are not appropriated, or otherwise become unavailable to fund
this Grant Award Letter, the State, in its discretion, may terminate this Grant Award Letter
in whole or in part by providing written notice to Grantee that includes, to the extent
practicable, the public interest justification for the termination. If the State terminates this
Grant Award Letter in the public interest, the State shall pay Grantee an amount equal to the
percentage of the total reimbursement payable under this Grant Award Letter that
corresponds to the percentage of Work satisfactorily completed, as determined by the State,
less payments previously made. Additionally, the State, in its discretion, may reimburse
Grantee for a portion of actual, out-of-pocket expenses not otherwise reimbursed under this
Grant Award Letter that are incurred by Grantee and are directly attributable to the
uncompleted portion of Grantee's obligations, provided that the sum of any and all
reimbursements shall not exceed the maximum amount payable to Grantee hereunder. This
subsection shall not apply to a termination of this Grant Award Letter by the State for breach
by Grantee.
C. Grantee's Termination Under Federal Requirements
Grantee may request termination of this Grant by sending notice to the State, or to the Federal
Awarding Agency with a copy to the State, which includes the reasons for the termination
and the effective date of the termination. If this Grant is terminated in this manner, then
Grantee shall return any advanced payments made for work that will not be performed prior
to the effective date of the termination.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. "Budget" means the budget for the Work described in Exhibit B.
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B. "Business Day" means any day in which the State is open and conducting business, but shall
not include Saturday, Sunday or any day on which the State observes one of the holidays
listed in §24-11-101(1), C.R.S.
C. [Intentionally Deleted; Reserved]
D. "CORA" means the Colorado Open Records Act, §§24-72-200.1, et seq., C.R.S.
E. "Grant Award Letter" means this letter which offers Grant Funds to Grantee, including all
attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and
cited authorities, and any future updates thereto.
F. "Grant Funds" means the funds that have been appropriated, designated, encumbered, or
otherwise made available for payment by the State under this Grant Award Letter.
G. "Grant Expiration Date" means the Grant Expiration Date shown on the first page of this
Grant Award Letter.
H. "Grant Issuance Date" means the Grant Issuance Date shown on the first page of this Grant
Award Letter.
I. "Exhibits" exhibits and attachments included with this Grant as shown on the first page of
this Grant
J. "Extension Term" means the period of time by which the Grant Expiration Date is extended
by the State through delivery of an updated Grant Award Letter
K. "Federal Award" means an award of Federal financial assistance or a cost -reimbursement
contract under the Federal Acquisition Regulations by a Federal Awarding Agency to the
Recipient. "Federal Award" also means an agreement setting forth the terms and conditions
of the Federal Award. The term does not include payments to a contractor or payments to an
individual that is a beneficiary of a Federal program.
L. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a
Recipient. The U.S. Election Assistance Commission (EAC) is the Federal Awarding Agency
for the Federal Award which is the subject of this Grant.
M. "Goods" means any movable material acquired, produced, or delivered by Grantee as set
forth in this Grant Award Letter and shall include any movable material acquired, produced,
or delivered by Grantee in connection with the Services.
N. "Incident" means any accidental or deliberate event that results in or constitutes an imminent
threat of the unauthorized access or disclosure of State Confidential Information or of the
unauthorized modification, disruption, or destruction of any State Records.
O. "Initial Term" means the time period between the Grant Issuance Date and the Grant
Expiration Date.
P. "Matching Funds" means the funds provided Grantee as a match required to receive the
Grant Funds.
Q.
R.
"Party" means the State or Grantee, and "Parties" means both the State and Grantee.
[Intentionally Deleted; Reserved]
S. "PII" means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
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trace an individual's identity, such as name, social security number, date and place of birth,
mother's maiden name, or biometric records; and any other information that is linked or
linkable to an individual, such as medical, educational, financial, and employment
information. PII includes, but is not limited to, all information defined as personally
identifiable information in §§24-72-501 and 24-73-101, C.R.S.
T. [Intentionally Deleted; Reserved]
U. "Recipient" means the State Agency shown on the first page of this Grant Award Letter, for
the purposes of the Federal Award.
V. "Services" means the services to be performed by Grantee as set forth in this Grant Award
Letter, and shall include any services to be rendered by Grantee in connection with the Goods.
W. "State Confidential Information" means any and all State Records not subject to disclosure
under CORA. State Confidential Information shall include, but is not limited to, PII and State
personnel records not subject to disclosure under CORA. State Confidential Information shall
not include information or data concerning individuals that is not deemed confidential but
nevertheless belongs to the State, which has been communicated, furnished, or disclosed by
the State to Contractor which (i) is subject to disclosure pursuant to CORA; (ii) is already
known to Contractor without restrictions at the time of its disclosure to Contractor; (iii) is or
subsequently becomes publicly available without breach of any obligation owed by
Contractor to the State; (iv) is disclosed to Contractor, without confidentiality obligations, by
a third party who has the right to disclose such information; or (v) was independently
developed without reliance on any State Confidential Information.
X. "State Fiscal Rules" means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a), C.R.S.
Y. "State Fiscal Year" means a 12 month period beginning on July 1 of each calendar year and
ending on June 30 of the following calendar year. If a single calendar year follows the term,
then it means the State Fiscal Year ending in that calendar year.
Z. "State Records" means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
AA. "Sub -Award" means this grant by the State (a Recipient) to Grantee (a Subrecipient) funded
in whole or in part by a Federal Award. The terms and conditions of the Federal Award flow
down to this Sub -Award unless the terms and conditions of the Federal Award specifically
indicate otherwise.
BB. "Subcontractor" means third -parties, if any, engaged by Grantee to aid in performance of
the Work. "Subcontractor" also includes sub -grantees.
CC. "Subrecipient" means a state, local government, Indian tribe, institution of higher education
(IHE), or nonprofit organization entity that receives a Sub -Award from a Recipient to carry
out part of a Federal program, but does not include an individual that is a beneficiary of such
program. A Subrecipient may also be a recipient of other Federal Awards directly from a
Federal Awarding Agency. For the purposes of this Grant, Grantee is a Subrecipient.
DD. [Intentionally Deleted; Reserved]
EE. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200,
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commonly known as the "Super Circular, which supersedes requirements from OMB
Circulars A-21, A-87, A-110, A-122, A-89, A-102, and A-133, and the guidance in Circular
A-50 on Single Audit Act follow-up.
FF. "Work" means the delivery of the Goods and performance of the Services described in this
Grant Award Letter.
GG. "Work Product" means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, and any other results of the Work. "Work
Product" does not include any material that was developed prior to the Grant Issuance Date
that is used, without modification, in the performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Grantee shall complete the Work as described in this Grant Award Letter and in accordance with
the provisions of Exhibit A. The State shall have no liability to compensate or reimburse Grantee
for the delivery of any goods or the performance of any services that are not specifically set forth
in this Grant Award Letter.
5. PAYMENTS TO GRANTEE
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount for
each State Fiscal Year shown on the first page of this Grant Award Letter. Financial
obligations of the State payable after the current State Fiscal Year are contingent upon funds
for that purpose being appropriated, budgeted, and otherwise made available. The State shall
not be liable to pay or reimburse Grantee for any Work performed or expense incurred before
the Grant Issuance Date or after the Grant Expiration Date; provided, however, that Work
performed and expenses incurred by Grantee before the Grant Issuance Date that are
chargeable to an active Federal Award may be submitted for reimbursement as permitted by
the terms of the Federal Award.
B. Federal Recovery
The close-out of a Federal Award does not affect the right of the Federal Awarding Agency
or the State to disallow costs and recover funds on the basis of a later audit or other review.
Any cost disallowance recovery is to be made within the Record Retention Period, as defined
below.
C. Matching Funds
Grantee shall provide the Local Match Amount shown on the first page of this Grant Award
Letter and described in Exhibit B (the "Local Match Amount"). Grantee shall appropriate and
allocate all Local Match Amounts to the purpose of this Grant Award Letter each fiscal year
prior to accepting any Grant Funds for that fiscal year. Grantee does not by accepting this
Grant Award Letter irrevocably pledge present cash reserves for payments in future fiscal
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years, and this Grant Award Letter is not intended to create a multiple -fiscal year debt of
Grantee. Grantee shall not pay or be liable for any claimed interest, late charges, fees, taxes
or penalties of any nature, except as required by Grantee's laws or policies.
D. [Reserved, Intentionally Deleted]
E. Close -Out
Grantee shall close out this Grant within 30 days after the Grant Expiration Date. To complete
close out, Grantee shall submit to the State all deliverables (including documentation) as
defined in this Grant Award Letter and Grantee's final reimbursement request or invoice. The
State will withhold 5% of allowable costs until all final documentation has been submitted
and accepted by the State as substantially complete. If the Federal Awarding Agency has not
closed this Federal Award within 1 year and 90 days after the Grant Expiration Date due to
Grantee's failure to submit required documentation, then Grantee may be prohibited from
applying for new Federal Awards through the State until such documentation is submitted
and accepted.
6. REPORTING - NOTIFICATION
A. Performance and Final Status
Grantee shall submit all financial, performance, Grant Close Out Report and other reports to
the State no later than the end of the close out described in §5.E, containing an evaluation
and review of Grantee's performance and the final status of Grantee's obligations hereunder.
B. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State and the Federal Awarding
Agency, all violations of federal or State criminal law involving fraud, bribery, or gratuity
violations potentially affecting the Federal Award. The State or the Federal Awarding
Agency may impose any penalties for noncompliance allowed under 2 CFR Part 180 and 31
U.S.C. 3321, which may include, without limitation, suspension or debarment.
7. GRANTEE RECORDS
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes and
other written materials, electronic media files, and communications, pertaining in any manner
to this Grant for a period of three years following the completion of the close out of this
Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe
all such records during normal business hours at Grantee's office or place of business, unless
the State determines that an audit or inspection is required without notice at a different time
to protect the interests of the State.
B. Monitoring
The State will monitor Grantee's performance of its obligations under this Grant Award
Letter using procedures as determined by the State. Grantee shall allow the State to perform
all monitoring required by the Uniform Guidance, based on the State's risk analysis of
Grantee. The State shall have the right, in its sole discretion, to change its monitoring
procedures and requirements at any time during the term of this Agreement. The State shall
monitor Grantee's performance in a manner that does not unduly interfere with Grantee's
performance of the Work. If Grantee enters into a subcontract or subgrant with an entity that
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would also be considered a Subrecipient, then the subcontract or subgrant entered into by
Grantee shall contain provisions permitting both Grantee and the State to perform all
monitoring of that Subcontractor in accordance with the Uniform Guidance.
C. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee's records that relates to or affects this Grant or the Work, whether the
audit is conducted by Grantee or a third party. Additionally, if Grantee is required to perform
a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of the results
of that audit to the State within the same timelines as the submission to the federal
government.
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8. CONFIDENTIAL INFORMATION -STATE RECORDS
A. Confidentiality
Grantee shall hold and maintain, and cause all Subcontractors to hold and maintain, any and
all State Records that the State provides or makes available to Grantee for the sole and
exclusive benefit of the State, unless those State Records are otherwise publically available
at the time of disclosure or are subject to disclosure by Grantee under CORA. Grantee shall
not, without prior written approval of the State, use for Grantee's own benefit, publish, copy,
or otherwise disclose to any third party, or permit the use by any third party for its benefit or
to the detriment of the State, any State Records, except as otherwise stated in this Grant
Award Letter. Grantee shall provide for the security of all State Confidential Information in
accordance with all policies promulgated by the Colorado Office of Information Security and
all applicable laws, rules, policies, publications, and guidelines. If Grantee or any of its
Subcontractors will or may receive the following types of data, Grantee or its Subcontractors
shall provide for the security of such data according to the following: (i) the most recently
promulgated IRS Publication 1075 for all Tax Information and in accordance with the
Safeguarding Requirements for Federal Tax Information attached to this Grant as an Exhibit,
if applicable, (ii) the most recently updated PCI Data Security Standard from the PCI Security
Standards Council for all PCI, (iii) the most recently issued version of the U.S. Department
of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Security
Policy for all CJI, and (iv) the federal Health Insurance Portability and Accountability Act
for all PHI and the HIPAA Business Associate Agreement attached to this Grant, if
applicable. Grantee shall immediately forward any request or demand for State Records to
the State's principal representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns and Subcontractors as
necessary to perform the Work, but shall restrict access to State Confidential Information to
those agents, employees, assigns and Subcontractors who require access to perform their
obligations under this Grant Award Letter. Grantee shall ensure all such agents, employees,
assigns, and Subcontractors sign nondisclosure agreements with provisions at least as
protective as those in this Grant, and that the nondisclosure agreements are in force at all
times the agent, employee, assign or Subcontractor has access to any State Confidential
Information. Grantee shall provide copies of those signed nondisclosure restrictions to the
State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States, and shall
maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
Grantee's reasonable security requirements, for purposes of inspecting and monitoring access
and use of State Confidential Information and evaluating security control effectiveness. Upon
the expiration or termination of this Grant, Grantee shall return State Records provided to
Grantee or destroy such State Records and certify to the State that it has done so, as directed
by the State. If Grantee is prevented by law or regulation from returning or destroying State
Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease
to use, such State Confidential Information.
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D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate
with the State regarding recovery, remediation, and the necessity to involve law enforcement,
as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of
incurring a similar type of Incident in the future as directed by the State, which may include,
but is not limited to, developing and implementing a remediation plan that is approved by the
State at no additional cost to the State.
E. Safeguarding PII
If Grantee or any of its Subcontractors will or may receive PII under this Agreement, Grantee
shall p>Eovide for the security of such PII, in a manner and form acceptable to the State,
including, without limitation, State non -disclosure requirements, use of appropriate
technology, security practices, computer access security, data access security, data storage
encryption, data transmission encryption, security inspections, and audits. Grantee shall be a
"Third -Party Service Provider" as defined in §24-73-103(1)(i), C.R.S. and shall maintain
security procedures and practices consistent with §§24-73-101 et seq., C.R.S.
9. CONFLICTS OF INTEREST
Grantee shall not engage in any business or activities, or maintain any relationships that conflict in
any way with the full performance of the obligations of Grantee under this Grant. Grantee
acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be
harmful to the State's interests and absent the State's prior written approval, Grantee shall refrain
from any practices, activities or relationships that reasonably appear to be in conflict with the full
performance of Grantee's obligations under this Grant. If a conflict or the appearance of a conflict
arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen,
Grantee shall submit to the State a disclosure statement setting forth the relevant details for the
State's consideration.
10. INSURANCE
Grantee shall maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the "GIA"). Grantee shall ensure that
any Subcontractors maintain all insurance customary for the completion of the Work done by that
Subcontractor and as required by the State or the GIA.
11. REMEDIES
In addition to any remedies available under any exhibit to this Grant Award Letter, if Grantee fails
to comply with any term or condition of this Grant or any terms of the Federal Award, the State
may terminate some or all of this Grant and require Grantee to repay any or all Grant funds to the
State in the State's sole discretion. The State may also terminate this Grant Award Letter at any
time if the State has determined, in its sole discretion, that Grantee has ceased performing the Work
without intent to resume performance, prior to the completion of the Work.
12. DISPUTE RESOLUTION
Except as herein specifically provided otherwise or as required or permitted by federal regulations
related to any Federal Award that provided any of the Grant Funds, disputes concerning the
performance of this Grant that cannot be resolved by the designated Party representatives shall be
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referred in writing to a senior departmental management staff member designated by the State and
a senior manager or official designated by Grantee for resolution.
13. NOTICES AND REPRESENTATIVES
Each Party shall identify an individual to be the principal representative of the designating Party
and shall provide this information to the other Party. All notices required or permitted to be given
under this Grant Award Letter shall be in writing, and shall be delivered either in hard copy or by
email to the representative of the other Party. Either Party may change its principal representative
or principal representative contact information by notice submitted in accordance with this §13.
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with
the right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of
and otherwise exploit all intellectual property created by Grantee or any Subcontractors or
Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant.
15. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the Parties,
their departments, boards, commissions committees, bureaus, offices, employees and officials shall
be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-
101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b),
and the State's risk management statutes, §§24-30-1501, et seq. C.R.S. No term or condition of
this Contract shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protections, or other provisions, contained in these statutes.
16. GENERAL PROVISIONS
A. Assignment
Grantee's rights and obligations under this Grant are personal and may not be transferred or
assigned without the prior, written consent of the State. Any attempt at assignment or transfer
without such consent shall be void. Any assignment or transfer of Grantee's rights and
obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
B. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference only,
and shall not be used to interpret, define, or limit its provisions. All references in this Grant
Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibits
or other attachments, are references to sections, subsections, exhibits or other attachments
contained herein or incorporated as a part hereof, unless otherwise noted.
C. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings between
the Parties related to the Work, and all prior representations and understandings related to the
Work, oral or written, are merged into this Grant Award Letter.
D. Modification
The State may modify the terms and conditions of this Grant by issuance of an updated Grant
Award Letter, which shall be effective if Grantee accepts Grant Funds following receipt of
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the updated letter. The Parties may also agree to modification of the terms and conditions of
the Grant in a formal amendment to this Grant, properly executed and approved in accordance
with applicable Colorado State law and State Fiscal Rules.
E. Statutes, Regulations, Fiscal Rules, and Other Authority
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as may
have been changed or amended since the Grant Issuance Date.
F. Strict Compliance
Grantee shall strictly comply with all applicable Federal and State laws, rules, and
regulations, including but not limited to those regulations promulgated by the Secretary of
State, including Elections Rules 8 CCR 1505-1, that are in effect or hereafter established,
including, without limitation, laws applicable to discrimination and unfair employment
practices.
G. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of
digital signatures issued under the State Fiscal Rules, then any agreement or consent to use
digital signatures within the electronic system through which that signatory signed shall be
incorporated into this Contract by reference.
H. Severability
The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect
the validity or enforceability of any other provision of this Grant Award Letter, which shall
remain in full force and effect, provided that the Parties can continue to perform their
obligations under the Grant in accordance with the intent of the Grant.
I. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the Grant
and shall be enforceable by the other Party.
J. Third Party Beneficiaries
Except for the Parties' respective successors and assigns described above, this Grant Award
Letter does not and is not intended to confer any rights or remedies upon any person or entity
other than the Parties. Any services or benefits which third parties receive as a result of this
Grant are incidental to the Grant, and do not create any rights for such third parties.
K. Waiver
A Party's failure or delay in exercising any right, power, or privilege under this Grant Award
Letter, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any
single or partial exercise of any right, power, or privilege preclude any other or further
exercise of such right, power, or privilege.
L. Compliance with State and Federal Law, Regulations, and Executive Orders
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Grantee shall comply with all State and Federal law, regulations, executive orders, State and
Federal Awarding Agency policies, procedures, directives, and reporting requirements at all
times during the term of this Grant.
M. Accessibility
Grantee shall comply with and adhere to Section 508 of the U.S. Rehabilitation Act of 1973,
as amended, and §§24-85-101, et seq., C.R.S. Grantee shall comply with all State of
Colorado technology standards related to technology accessibility and with Level AA of the
most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in
the State of Colorado technology standards and available at
https://www.w3.org/TR/WCAG21/.
N. Authority
Each Party represents and warrants to the other that the execution and delivery of this
Agreement and the performance of such Party's obligations have been duly authorized.
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EXHIBIT A, STATEMENT OF WORK
1. Introduction
In 2016, Russia targeted American election systems and there were indications foreign adversaries were going to
try again in 2020. While law enforcement, military, and national security partners indicated the attacks did not
happen last year, they also warned foreign adversaries will target future elections. Recent cyber-attacks impacting
government and infrastructure networks, including the Solar Winds and Colonial Pipeline incidents, further
underscore the need to improve our cyber posture. As such, the Secretary of State is making sub -grants to counties
from its Help America Vote Act (HAVA) funding' to help increase cyber security and physical security for
Information Technology (IT) systems for federal elections.
2. Grantee Eligibility
The Colorado Department of State (CDOS) will determine which counties are eligible for a grant. The grant
application period lasts roughly three months, from August 6, 2021 to close of business November 1, 2021. Grants
will be awarded based on applicants' levels of need and proposals' impact toward mitigating cyber threats. These
factors will be informed by counties' responses to application questions on the need for and impact of cyber
security services or physical security for IT systems.
A five -person CDOS panel comprised of IT Division, Elections Division, and Administration Division employees
will review applications and make recommendations on eligibility. The State Election Director and CDOS' Chief
Information Officer will consider the panel's guidance and make recommendations to the Deputy Secretary of
State who will make final award decisions.
A grantee that believes CDOS' determination of eligibility is incorrect must contact CDOS' Elections Division to
appeal the determination before the grant agreement is signed by all parties.
3. Costs Eligible for Reimbursement
The grant must be used for the improvement or enhancement of cybersecurity or physical security measures to
protrect IT systems as outlined below.
The grant must be used for the improvement of cybersecurity measures such as, but not limited to:
• Professional services for upgrading election workstations to Windows 10;
• Help with network segmentation of elections equipment;
• Secure network communication technology for Voter Service and Polling Center (VSPC)
locations; and
• Cybersecurity products, such as firewalls, anti-malware, data leak prevention (DLP), intrusion
detection/prevention (IDS/IPS), and professional services required to implement and configure
such products
The grant must be used for physical security measures that protect IT systems such as, but not limited to:
• Cameras;
• Locks;
• Lighting; and
1 See §5 for full details
Exhibit A
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• Security systems.
4. Requirements for Payment
Percentage of Eligible Expenses.
CDOS will, in line with Help America Vote Act (HAVA) requirements, reimburse counties a percentage of the
expenses incurred. The percentage will be based on factors, such as the proportion associated with the conduct
of federal versus coordinated elections, and whether the costs benefit systems outside elections. This percentage
will be decided by the State based on the county's answers to application questions on eligible expenses and in
compliance with 2 CFR 200.405, allocation of costs and other federal requirements. Should the Grantee believe
the CDOS percentage of reimbursement is incorrect, they must contact the CDOS Elections Division to appeal
the determination before the grant Agreement is signed by all parties.
Advancement of Funds.
CDOS will review the application and provide the total award amount in Exhibit B of this Agreement.
Once the CDOS has selected the Awardee to receive the grant, CDOS shall distribute this agreement to the to the
selected county. Once this Agreement has been signed by all parties, CDOS will disburse funds for the equipment
or service(s) as authorized in Exhibit B of this Agreement by EFT or warrant.
Not later than four weeks prior to the Grant Expiration Date as shown on the Summary of Grant Award Terms
and Conditions page of this Agreement, the Grantee must submit receipts and invoices to the State showing the
final purchases and costs incurred. If requested by CDOS, Grantee must also submit documentation as required
by CDOS of successful project completion.
CDOS will review the receipts, invoices, and proof of payment (e.g., cancelled check or warrant, credit or debit
card statement, bank statement, etc.)2 to ensure purchases and costs are in accordance with the Award and this
Agreement, the project has been successfully completed, and determine the amount of any unused funds. CDOS
will notify the Grantee of the total amount of any funds that must be repaid to CDOS under this Agreement.
Grantee must reimburse CDOS within 30 days of this notice unless the Parties mutually agree in writing to an
alternative deadline.
Grantee Responsibility.
The Grantee must reimburse CDOS for any ineligible purchases, costs, and unused funds. The Grantee is solely
responsible for payment of all purchases not included in Exhibit B of this Agreement, costs that exceed the amount
authorized in Exhibit B of this Agreement, and/or costs found to be ineligible by the US Election Assistance
Commission (EAC) or during audits of the federal grants which may extend beyond this Grant Expiration Date.
The Grantee is also solely responsible for ensuring the project is successfully and fully completed prior to the
Grant Expiration Date.
5. Federal Funds
This grant includes federal funds and is a sub -award as defined in §3 of this Grant Award Letter. Grantee
acknowledges and accepts that it is a sub -recipient of CDOS's grant from the US Election Assistance Commission
(EAC). The Grant Number and Catalog of Federal Domestic Assitance (CFDA) number are provided on the initial
page (Summary of Grant Award Terms and Conditions) of this grant agreement document.
2 Proof of payment is required because CDOS is assuming responsibility for retention of all grant records, as required by
the EAC, beyond the three years required in §7.A. of this grant agreement.
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EXHIBIT B, BUDGET
1. Allowable Costs
A. Costs Advanced
Based upon the eligibility factors listed in Exhibit A of this Agreement, the information provided in the
Grantee's application, and the terms of CDOS' HAVA grants, CDOS has determined that the Grantee is
eligible for the advancement of costs in the amount specified below.
B. Election Security Grant Advanced Costs Calculation
After reviewing the Grantee's application, CDOS has determined the Grantee is eligible for advancement
in the amount of $14,055.09. Upon successful completion of the server and ballot counting room, the
county will provide the Department invoices for the full amount of the project. The Department will
ensure that the Grantee is not reimbursed more than the percentage of the Amount funded by HAVA
compared to the total cost of the project listed in the table below ($14,055.09/$93,467.12= 0.1503747 or
15.03747%).
The calculation is based on HAVA requirements which stipulate this grant must be used for federal
elections. This requirement is described in more detail in Exhibit A, the grant description, and in Exhibit
D, the grant application. As such, CDOS compared the benefit $93,467.12 for the construction of a new
server and ballot counting room will have on federal elections as compared to coordinated elections and
other county benefits to determine the final amount of advancement. The below allocation is based on
the perceived benefit to the administration of federal elections while factoring in the improvement to the
building as well as the benefit to non-federal elections.
Construction of a server and
ballot counting room
$93,467.12
71.4%
21.060882%
$14,055.09
$79,412.03
Final Cumulative Award
Amount (Including Local
Match)
Exhibit B
$93,467.12
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$14,055.09
$79,412.03
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$93,467.12
Total application amount
$31,500.00
Amount of items applied for but not eligible
$61,967.12
Amount of eligible application items
X
.2268153
Percentage of eligible items applicable to federal elections only (as a decimal)
$14,055.09
Total potentially eligible award amount
$0.00
Amount needed to equitably distribute funds to other counties
$14,055.09
Final Award Amount
+
$79,412.03
Local Match Amount
$93,467.12
Final Cumulative Award Amount (Including Local Match)
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EXHIBIT C, FEDERAL PROVISIONS
1. APPLICABILITY OF PROVISIONS.
1.1 The Grant to which these Federal Provisions are attached has been funded, in whole or in
part, with an Award of Federal funds. In the event of a conflict between the provisions of
these Federal Provisions, the Special Provisions, the body of the Grant, or any attachments
or exhibits incorporated into and made a part of the Grant, the provisions of these Federal
Provisions shall control.
1.2. These Federal Provisions are subject to the Award as defined in §2 of these Federal
Provisions, as may be revised pursuant to ongoing guidance from the relevant Federal or State
of Colorado agency or institutions of higher education.
2. DEFINITIONS.
2.1. For the purposes of these Federal Provisions, the following terms shall have the meanings
ascribed to them below.
2.1.1. "Award" means an award of Federal financial assistance, and the Grant setting forth the
terms and conditions of that financial assistance, that a non -Federal Entity receives or
administers.
2.1.2. "Data Universal Numbering System (DUNS) Number" means the nine -digit number
established and assigned by Dun and Bradstreet, Inc. to uniquely identify a business
entity. Dun and Bradstreet's website may be found at: http://fedgov.dnb.com/webform.
2.1.3. "Entity" means:
2.1.3.1. a Non -Federal Entity;
2.1.3.2. a foreign public entity;
2.1.3.3. a foreign organization;
2.1.3.4. a non-profit organization;
2.1.3.5. a domestic for-profit organization (for 2 CFR parts 25 and 170 only);
2.1.3.6. a foreign non-profit organization (only for 2 CFR part 170) only);
2.1.3.7. a Federal agency, but only as a Subrecipient under an Award or Subaward
to a non -Federal entity (or 2 CFR 200.1); or
2.1.3.8. a foreign for-profit organization (for 2 CFR part 170 only).
2.1.4. "Executive" means an officer, managing partner or any other employee in a management
position.
2.1.5. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a
Recipient as described in 2 CFR 200.1
2.1.6. "Grant" means the Grant to which these Federal Provisions are attached.
2.1.7. "Grantee" means the party or parties identified as such in the Grant to which these Federal
Provisions are attached.
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2.1.8. "Non -Federal Entity means a State, local government, Indian tribe, institution of higher
education, or nonprofit organization that carries out a Federal Award as a Recipient or a
Subrecipient.
2.1.9. "Nonprofit Organization" means any corporation, trust, association, cooperative, or other
organization, not including IHEs, that:
2.1.9.1. Is operated primarily for scientific, educational, service, charitable, or
similar purposes in the public interest;
2.1.9.2. Is not organized primarily for profit; and
2.1.9.3. Uses net proceeds to maintain, improve, or expand the operations of the
organization.
2.1.10. "OMB" means the Executive Office of the President, Office of Management and Budget.
2.1.11. "Pass -through Entity" means a non -Federal Entity that provides a Subaward to a
Subrecipient to carry out part of a Federal program.
2.1.12. "Prime Recipient" means the Colorado State agency or institution of higher education
identified as the Grantor in the Grant to which these Federal Provisions are attached.
2.1.13. "Subaward" means an award by a Prime Recipient to a Subrecipient funded in whole or
in part by a Federal Award. The terms and conditions of the Federal Award flow down
to the Subaward unless the terms and conditions of the Federal Award specifically
indicate otherwise in accordance with 2 CFR 200.101. The term does not include
payments to a contractor or payments to an individual that is a beneficiary of a Federal
program.
2.1.14. "Subrecipient" or "Subgrantee" means a non -Federal Entity (or a Federal agency under
an Award or Subaward to a non -Federal Entity) receiving Federal funds through a Prime
Recipient to support the performance of the Federal project or program for which the
Federal funds were awarded. A Subrecipient is subject to the terms and conditions of the
Federal Award to the Prime Recipient, including program compliance requirements. The
term does not include an individual who is a beneficiary of a federal program.
2.1.15. "System for Award Management (SAM)" means the Federal repository into which an
Entity must enter the information required under the Transparency Act, which may be
found at http://www.sam.gov.
2.1.16. "Total Compensation" means the cash and noncash dollar value earned by an Executive
during the Prime Recipient's or Subrecipient's preceding fiscal year (see 48 CFR 52.204-
10, as prescribed in 48 CFR 4.1403(a)) and includes the following:
2.1.16.1. Salary and bonus;
2.1.16.2. Awards of stock, stock options, and stock appreciation rights, using the
dollar amount recognized for financial statement reporting purposes with
respect to the fiscal year in accordance with the Statement of Financial
Accounting Standards No. 123 (Revised 2005) (FAS 123R), Shared Based
Payments;
2.1.16.3. Earnings for services under non -equity incentive plans, not including
group life, health, hospitalization or medical reimbursement plans that do
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not discriminate in favor of Executives and are available generally to all
salaried employees;
2.1.16.4. Change in present value of defined benefit and actuarial pension plans;
2.1.16.5. Above -market earnings on deferred compensation which is not tax -
qualified;
2.1.16.6. Other compensation, if the aggregate value of all such other compensation
(e.g., severance, termination payments, value of life insurance paid on
behalf of the employee, perquisites or property) for the Executive exceeds
$10,000.
2.1.17. "Transparency Act" means the Federal Funding Accountability and Transparency Act of
2006 (Public Law 109-282), as amended by §6202 of Public Law 110-252.
2.1.18. "Uniform Guidance" means the Office of Management and Budget Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. The terms and conditions of the Uniform Guidance flow down to Awards to
Subrecipients unless the Uniform Guidance or the terms and conditions of the Federal
Award specifically indicate otherwise.
3. COMPLIANCE.
3.1. Grantee shall comply with all applicable provisions of the Transparency Act and the
regulations issued pursuant thereto, all applicable provisions of the Uniform Guidance, and
all applicable Federal Laws and regulations required by this Federal Award. Any revisions
to such provisions or regulations shall automatically become a part of these Federal
Provisions, without the necessity of either party executing any further instrument. The State
of Colorado, at its discretion, may provide written notification to Grantee of such revisions,
but such notice shall not be a condition precedent to the effectiveness of such revisions.
4. SYSTEM FOR AWARD MANAGEMENT (SAM) AND DATA UNIVERSAL NUMBERING
SYSTEM (DUNS) REQUIREMENTS.
4.1. SAM. Grantee shall maintain the currency of its information in SAM until the Grantee
submits the final financial report required under the Award or receives final payment,
whichever is later. Grantee shall review and update SAM information at least annually after
the initial registration, and more frequently if required by changes in its information.
4.2. DUNS. Grantee shall provide its DUNS number to its Prime Recipient, and shall update
Grantee's information in Dun & Bradstreet, Inc. at least annually after the initial registration,
and more frequently if required by changes in Grantee's information.
5. TOTAL COMPENSATION.
5.1. Grantee shall include Total Compensation in SAM for each of its five most highly
compensated Executives for the preceding fiscal year if:
5.1.1. The total Federal funding authorized to date under the Award is $30,000 or more; and
5.1.2. In the preceding fiscal year, Grantee received:
5.1.2.1. 80% or more of its annual gross revenues from Federal procurement contracts
and subcontracts and/or Federal financial assistance Awards or Subawards
subject to the Transparency Act; and
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5.1.2.2. $30,000,000 or more in annual gross revenues from Federal procurement
contracts and subcontracts and/or Federal financial assistance Awards or
Subawards subject to the Transparency Act; and
5.1.2.3. The public does not have access to information about the compensation of such
Executives through periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d) or § 6104 of the
Internal Revenue Code of 1986.
6. REPORTING.
6.1. If Grantee is a Subrecipient of the Award pursuant to the Transparency Act, Grantee shall
report data elements to SAM and to the Prime Recipient as required in this Exhibit. No direct
payment shall be made to Grantee for providing any reports required under these Federal
Provisions and the cost of producing such reports shall be included in the Grant price. The
reporting requirements in this Exhibit are based on guidance from the OMB, and as such are
subject to change at any time by OMB. Any such changes shall be automatically incorporated
into this Grant and shall become part of Grantee's obligations under this Grant.
7. EFFECTIVE DATE AND DOLLAR THRESHOLD FOR REPORTING.
7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010, if the initial
award is $30,000 or more. If the initial Award is below $30,000 but subsequent Award
modifications result in a total Award of $30,000 or more, the Award is subject to the reporting
requirements as of the date the Award exceeds $30,000. If the initial Award is $30,000 or
more, but funding is subsequently de -obligated such that the total award amount falls below
$30,000, the Award shall continue to be subject to the reporting requirements.
7.2. The procurement standards in §9 below are applicable to new Awards made by Prime
Recipient as of December 26, 2015. The standards set forth in §11 below are applicable to
audits of fiscal years beginning on or after December 26, 2014.
8. SUBRECIPIENT REPORTING REQUIREMENTS.
8.1. If Grantee is a Subrecipient, Grantee shall report as set forth below.
8.1.1. To SAM. A Subrecipient shall register in SAM and report the following data elements
in SAM for each Federal Award Identification Number (FAIN) assigned by a Federal
agency to a Prime Recipient no later than the end of the month following the month in
which the Subaward was made:
8.1.1.1. Subrecipient DUNS Number;
8.1.1.2. Subrecipient DUNS Number if more than one electronic funds transfer (EFT)
account;
8.1.1.3. Subrecipient parent's organization DUNS Number;
8.1.1.4. Subrecipient's address, including: Street Address, City, State, Country, Zip + 4,
and Congressional District;
8.1.1.5. Subrecipient's top 5 most highly compensated Executives if the criteria in §4
above are met; and
8.1.1.6. Subrecipient's Total Compensation of top 5 most highly compensated
Executives if the criteria in §4 above met.
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8.1.2. To Prime Recipient. A Subrecipient shall report to its Prime Recipient, upon the effective
date of the Grant, the following data elements:
8.1.2.1. Subrecipient's DUNS Number as registered in SAM.
8.1.2.2. Primary Place of Performance Information, including: Street Address, City,
State, Country, Zip code + 4, and Congressional District.
9. PROCUREMENT STANDARDS.
9.1. Procurement Procedures. A Subrecipient shall use its own documented procurement
procedures which reflect applicable State, local, and Tribal laws and applicable regulations,
provided that the procurements conform to applicable Federal law and the standards
identified in the Uniform Guidance, including without limitation, 2 CFR 200.318 through
200.327 thereof.
9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to the extent
consistent with law, the non -Federal entity should, to the greatest extent practicable under a
Federal award, provide a preference for the purchase, acquisition, or use of goods, products,
or materials produced in the United States (including but not limited to iron, aluminum, steel,
cement, and other manufactured products). The requirements of this section must be included
in all subawards including all contracts and purchase orders for work or products under this
award.
9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a
political subdivision of the State, its contractors must comply with section 6002 of the Solid
Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 CFR part 247, that contain the highest
percentage of recovered materials practicable, consistent with maintaining a satisfactory level
of competition, where the purchase price of the item exceeds $10,000 or the value of the
quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste
management services in a manner that maximizes energy and resource recovery; and
establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
10. ACCESS TO RECORDS.
10.1. A Subrecipient shall permit Prime Recipient and its auditors to have access to Subrecipient's
records and financial statements as necessary for Recipient to meet the requirements of 2
CFR 200.332 (Requirements for pass -through entities), 2 CFR 200.300 (Statutory and
national policy requirements) through 2 CFR 200.309 (Period of performance), and Subpart
F -Audit Requirements of the Uniform Guidance.
11. SINGLE AUDIT REQUIREMENTS.
11.1. If a Subrecipient expends $750,000 or more in Federal Awards during the Subrecipient's
fiscal year, the Subrecipient shall procure or arrange for a single or program -specific audit
conducted for that year in accordance with the provisions of Subpart F -Audit Requirements
of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31
U.S.C. 7501-7507). 2 CFR 200.501.
Exhibit C Page 5 of 8
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
11.1.1. Election. A Subrecipient shall have a single audit conducted in accordance with Uniform
Guidance 2 CFR 200.514 (Scope of audit), except when it elects to have a program -
specific audit conducted in accordance with 2 CFR 200.507 (Program -specific audits).
The Subrecipient may elect to have a program -specific audit if Subrecipient expends
Federal Awards under only one Federal program (excluding research and development)
and the Federal program's statutes, regulations, or the terms and conditions of the Federal
award do not require a financial statement audit of Prime Recipient. A program -specific
audit may not be elected for research and development unless all of the Federal Awards
expended were received from Recipient and Recipient approves in advance a program -
specific audit.
11.1.2. Exemption. If a Subrecipient expends less than $750,000 in Federal Awards during its
fiscal year, the Subrecipient shall be exempt from Federal audit requirements for that
year, except as noted in 2 CFR 200.503 (Relation to other audit requirements), but records
shall be available for review or audit by appropriate officials of the Federal agency, the
State, and the Government Accountability Office.
11.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise
arrange for the audit required by Subpart F of the Uniform Guidance and ensure it is
properly performed and submitted when due in accordance with the Uniform Guidance.
Subrecipient shall prepare appropriate financial statements, including the schedule of
expenditures of Federal awards in accordance with 2 CFR 200.510 (Financial statements)
and provide the auditor with access to personnel, accounts, books, records, supporting
documentation, and other information as needed for the auditor to perform the audit
required by Uniform Guidance Subpart F -Audit Requirements.
12. GRANT PROVISIONS FOR SUBRECEPIENT CONTRACTS.
12.1. In addition to other provisions required by the Federal Awarding Agency or the Prime
Recipient, Grantees that are Subrecipients shall comply with the following provisions.
Subrecipients shall include all of the following applicable provisions in all subcontracts
entered into by it pursuant to this Grant.
12.1.1. [Applicable to federally assisted construction contracts.] Equal Employment
Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet
the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall
include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance
with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3
CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 CFR part 60, Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.
12.1.2. [Applicable to on -site employees working on government -funded construction, alteration
and repair projects.] Davis -Bacon Act. Davis -Bacon Act, as amended (40 U.S.C. 3141-
3148).
Exhibit C Page 6 of 8
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1 FE901A47
12.1.3. Rights to Inventions Made Under a grant or agreement. If the Federal Award meets the
definition of "funding agreement" under 37 CFR 401.2 (a) and the Prime Recipient or
Subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that "funding agreement," the
Prime Recipient or Subrecipient must comply with the requirements of 37 CFR Part 401,
"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements," and any implementing
regulations issued by the Federal Awarding Agency.
12.1.4. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non -Federal awardees to agree to
comply with all applicable standards, orders or regulations issued pursuant to the Clean
Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended
(33 U.S.C. 1251-1387). Violations must be reported to the Federal Awarding Agency and
the Regional Office of the Environmental Protection Agency (EPA).
12.1.5. Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see
2 CFR 180.220) must not be made to parties listed on the government wide exclusions in
SAM, in accordance with the OMB guidelines at 2 CFR 180 that implement Executive
Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p.
235), "Debarment and Suspension." SAM Exclusions contains the names of parties
debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549.
12.1.6. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an
award exceeding $100,000 must file the required certification. Each tier certifies to the
tier above that it will not and has not used Federal appropriated funds to pay any person
or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any Federal contract, grant or any other
award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -
Federal funds that takes place in connection with obtaining any Federal award. Such
disclosures are forwarded from tier to tier up to the non -Federal award.
12.1.7. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and
recipients are subject to the regulations implementing "Never contract with the enemy"
in 2 CFR part 183. The regulations in 2 CFR part 183 affect covered contracts, grants and
cooperative agreements that are expected to exceed $50,000 within the period of
performance, are performed outside the United States and its territories, and are in support
of a contingency operation in which members of the Armed Forces are actively engaged
in hostilities.
12.1.8. Prohibition on certain telecommunications and video surveillance services or equipment
(2 CFR 200.216). Grantee is prohibited from obligating or expending loan or grant funds
on certain telecommunications and video surveillance services or equipment pursuant to
2 CFR 200.216.
Exhibit C Page 7 of 8
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
13. CERTIFICATIONS.
13.1. Unless prohibited by Federal statutes or regulations, Prime Recipient may require
Subrecipient to submit certifications and representations required by Federal statutes or
regulations on an annual basis. 2 CFR 200.208. Submission may be required more frequently
if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in
writing to the State at the end of the Award that the project or activity was completed or the
level of effort was expended. 2 CFR 200.201(3). If the required level of activity or effort
was not carried out, the amount of the Award must be adjusted.
14. EXEMPTIONS.
14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural
person, unrelated to any business or non-profit organization he or she may own or operate in
his or her name.
14.2. A Grantee with gross income from all sources of less than $300,000 in the previous tax year
is exempt from the requirements to report Subawards and the Total Compensation of its most
highly compensated Executives.
15. EVENT OF DEFAULT AND TERMINATION.
15.1. Failure to comply with these Federal Provisions shall constitute an event of default under the
Grant and the State of Colorado may terminate the Grant upon 30 days prior written notice if
the default remains uncured five calendar days following the termination of the 30 -day notice
period. This remedy will be in addition to any other remedy available to the State of Colorado
under the Grant, at law or in equity.
15.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole or in part as
follows:
15.2.1. By the Federal Awarding Agency or Pass -through Entity, if a Non -Federal Entity fails to
comply with the terms and conditions of a Federal Award;
15.2.2. By the Federal awarding agency or Pass -through Entity, to the greatest extent authorized
by law, if an award no longer effectuates the program goals or agency priorities;
15.2.3. By the Federal awarding agency or Pass -through Entity with the consent of the Non -
Federal Entity, in which case the two parties must agree upon the termination conditions,
including the effective date and, in the case of partial termination, the portion to be
terminated;
15.2.4. By the Non -Federal Entity upon sending to the Federal Awarding Agency or Pass -
through Entity written notification setting forth the reasons for such termination, the
effective date, and, in the case of partial termination, the portion to be terminated.
However, if the Federal Awarding Agency or Pass -through Entity determines in the case
of partial termination that the reduced or modified portion of the Federal Award or
Subaward will not accomplish the purposes for which the Federal Award was made, the
Federal Awarding Agency or Pass -through Entity may terminate the Federal Award in its
entirety; or
15.2.5. By the Federal Awarding Agency or Pass -through Entity pursuant to termination
provisions included in the Federal Award.
Exhibit C Page 8 of 8
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
EXHIBIT D, COUNTY GRANT APPLICATION
The Grantee's application as submitted to the Department of State appears on the following pages.
(The rest of this page is intentionally left blank.)
Exhibit D Page 1 of 1
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
STATE OF COLORADO
Department of State
1700 Broadway, Suite 550
Denver, CO 80290
Jena M. Griswold
Secretary of State
Judd Choate
Director, Elections Division
Election Security Grant Application
Section A.
1. County Information
County:
Weld County
DUNS Number:
075757955
Date of Application Submission:
10/20/2021
2. County Point of Contact (this person will be the county's Principal Representative
in the grant agreement)
Name:
Email:
Carly Koppes
ckoppes@weldgov.com
Mailing Address:
Phone:
1250 H Street Greeley CO 80631
970-400-3155
3. Signing Authority for the Grant Agreement (this person will be on the signature
block for the grant agreement)
Name:
Steve Moreno
Official Title:
Section B.
BOCC Chair
1. Amount of grant request:
$20,000.00
2. The funding is for (select all that apply):
nCyber security systems
nCyber security services
nPhysical security systems to secure Information Technology (IT) systems
Physical security services to secure IT systems
Main Number
Fax
TDDITTY
(303) 894-2200
(303) 869-4861
(303) 869-4867
Web Site
E-mail
www.sos.state.co.us
elections@sos.state.co.us
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
3. Please describe the cyber security systems or services, physical security systems or
services to secure IT systems, or a combination of these, you will purchase with
grant money, to include, if applicable:
Cyber security systems or services:
a. The security gaps and threats it will mitigate;
b. The name, age, version, condition, and life expectancy of the current software or hardware
being replaced;
c. The name of your current vendor;
d. If the request is for multiple years of coverage and the grant program only covers a single
year, whether you can pay for the life of the purchase agreement; and
e. Whether the Department of Homeland Security (DHS) conducted a free cyber security review
for your office.
Physical security for IT systems:
f. The security gaps and threats it will mitigate;
g. The lame, age, version, condition, and life expectancy of the current physical security
measure being replaced;
h. If the request is for multiple years of coverage and the grant program only covers a single
year, whether you can pay for the life of the purchase agreement; and
i. Whefier DHS conducted a free physical security review for your office.
Weld County is applying for the 2021 Elections Security Grant to incorporate the physical security
measures to protect the Information Technology systems such as, but not limited to cameras, locks,
lighting and security systems.
Currently, the Weld County Elections office is split between two locations. Weld County proposes to
use the funds to collocate these functions in one building. This project involves two aspects.
Therefore, Weld County requests funding for either one or both of the projects described below as
Option A or Option B.
OPTION A
Option A involves upgrading the current five cameras in the Elections office that currently operate on
an antiquated DVR system. The update would involve placing 5 cameras on the County's Enterprise
Network and albw better data preservation as well as live -time security observations. In addition,
there is an undeveloped space within the building. The proposal involves moving all ballot counting
and certification operations into this space. As such the space would also need cameras installed
and connected to the Enterprise Network as well as access -controlled doors using the proximity card
system. In addition, this proposal would be to install different doors locksets to ensure the entry
doors to this area are secure. This project is not in the 2021 budget. So funds would be reliant upon
this grant. The anticipated costs are:
Option A
Cost Item
15,000 Cameras with network connections
4,500 Proximity Controlled access doors
500 Door Lock Sets
20,000 Total
2
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
4. Which elections will the requested funding be used to help protect? Check all that
apply:
R42022 Federal Election Cycle
2023 Coordinated Election
2024 Federal Election Cycle
5. Improving county election cyber and physical security measures sometimes —but not
always —also enhances security for other county systems. Will this funding, as a
byproduct, improve security for other county systems?
Yes
No
a. If so, identify the percentage of elections systems that will be covered as it
relates to all systems being covered. For example: if you are purchasing a
network firewall that will protect all 200 county systems, but only 20 of those
systems are elections -related, the percentage reported would be 10%
(20/200).
6. Does the grant funding need to be reimbursed or advanced? We prefer the former
but definitely will do the latter if it helps you.
Reimbursed
11 Advanced
a. If the grand funding needs to be advanced, how do you plan to segregate
grant funds from county funds?
3
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
Convergene
Date: 5/25/2021
Page #: l of 2
Documents #: OP -000616182
SO -000680421
Solution Name: Weld County - Qognify
Occularis License - Qty 12
Customer: Weld County
Solution Summary
Weld County - Qognify Occularis License - Qty 12
Customer:
Ship To Address:
Bill To Address:
Customer ID:
Customer PO:
Weld County
1401 N 17th Ave
Greeley, CO 80631-9563
Accounts Payable
PO Box 758
Greeley, CO 80632-0758
VTWWELCOU0001
Primary Contact: Aleksei Churyk
Email: achuryk@co.weld.co.us
Phone: 97030465702555
National Account Manager: Lori Boan
Email: LBoan@convergeone.com
Phone: +19137443256
ewe
Uncategorized
Software
$384.24
$2,134.56
Prepaid
One -Time
$384.24
$2,134.56
Project Subtotal
Estimated Tax
Estimated Freight
$2,518.80
NOT INCLUDED
NOT INCLUDED
$2,518.80
Project Total
$2,518.80
$2,518.80
This Solution Summary summarizes the document(s) that are attached hereto and such documents are incorporated herein by reference (collectively, this
"Order"). Customer's signature on this Order (or Customer's issuance of a purchase order in connection with this Order) shall represent Customer's agreement
with each document in this Order and acknowledgement that such attached document(s) are represented accurately by this Solution Summary.
Unless otherwise specified in this Order, this Order shall be subject to the following terms and conditions (the "Agreement"): (i) the Master Sales Agreement or
other applicable master agreement in effect as of the date hereof between ConvergeOne, Inc. and/or its subsidiaries and affiliates (collectively, "C1" or
"ConvergeOne" or "Seller") and Customer; or (ii) if no such master agreement is currently in place between Cl and Customer, the Online General Terms and
Conditions currently found on the internet at: https://www.convergeone.com/online-general-terms-and-conditions/ . If Customer's Agreement is a master
agreement entered into with one of ConvergeOne, Inc.'s predecessors, affiliates and/or subsidiaries ("Legacy Master Agreement"), the terms and conditions of
such Legacy Master Agreement shall apply to this Order, subject to any modifications, located at: https://www.convergeone.com/online-general-terms-and-
conditions/ . In the event of a conflict between the terms and conditions in the Agreement and this Order, the order of precedence shall be as follows: (i) this
Order (with the most recent and specific document controlling if there are conflicts between the Solution Summary and any applicable supporting document(s)
incorporated into this Order), (ii) Attachment A to the Agreement (if applicable), and (iii) the main body of the Agreement.
This Order may include the sale of any of the following to Customer: (a) any hardware, third party software, and/or Seller software (collectively, "Products"); (b)
any installation services, professional services, and/or third party provided support services that are generally associated with the Products and sold to customers
by Seller (collectively, "Professional Services"); (c) any Seller -provided vendor management services, software release management services, remote monitoring
services and/or, troubleshooting services (collectively, "Managed Services"); and/or (d) any Seller -provided maintenance services ordered by Customer to
maintain and service Supported Products or Supported Systems at Supported Sites to ensure that they operate in conformance with their respective
documentation and specifications (collectively, "Maintenance Services"). For ease of reference only, Professional Services, Managed Services and Maintenance
Services may be referred to collectively as "Services." Unless otherwise defined herein, capitalized terms used herein will have the same meanings as set forth in
the Agreement.
Products and/or Services not specifically itemized are not provided hereunder. This Order will be valid for a period of thirty (30) days following the date hereof.
Thereafter, this Order will no longer be of any force and effect.
This Order is a configured order and/or contains software.
Solution Quote
Uncategorized
CONFIDENTIAL AND PROPRIETARY INFORMATION OF CONVERGEONE, INC.
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
Li ConvergeOne
Solution Quote
Date: 5/25/2021
Page #: 2 of 2
Documents #: OP -000616182
SO -000680421
Solution Name: Weld County - Qognify
Occularis License - Qty 12
Customer: Weld County
#Ifteln NUMber
Description
QtY
Unit Price
Extended Price
1 ONS- OC ENT CAM LICENSE SMA-ENT 1ST YEAR
OCENT1CSMAEI
OC-ENT-1C-SMA
Software
2 ONS-OCENT1C
OCULARIS ENTERPRISE CAMERA LICENSE
12 $32.02 $384.24
12 $177.88 $2,134.56
CONFIDENTIAL AND PROPRIETARY INFORMATION OF CONVERGEONE, INC.
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47 art
C i cdw.com/cart?pfm=crt
Apps G Google ''�' Weld Intranet 1 Weld County a, Amazon Account Autodesk Viewer ® Total Conned 2.0 Building Reports = WebTMA Login 11I' 16x9 Screen Size Ca... • eSwitch Passwor
' Shipping Delays: Due to global supply chain constraints, delivery on some items may be delayed, Learn More
Hardware Software Services IT Solutions Brands Research Hub
4- Continue Shopping
Shopping Cart Sign in to Save this Cart, View Saved Carts or E-mail this Cart
ITEM
AXIS P3245-LV Network
Camera - network
surveillance camera - dome
MFG Part: 01592-001
CDW Part: 5816438
UNSPSC:
AVAILABILITY PRICE
Item Backordered
This item will ship once it is in
stock.
$623.99
Advertised Price
What can we help you find today?
QUANTITY ITEM TOTAL
7
$4,367.93
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
PROJECT : Elections security cameras / ballot counting area
DESCRIPTION
UNIT
MATERIALS
UNIT
EQ / SUB
UNIT
LABOR
TOTAL
0
0
0
0
Security related costs
0
0
0
0
Frame and drywall security walls 1 EA
2100
2100
0
2500
2,500
4,600
Security door, frame and hardware 1 EA
1000
1000
0
250
250
1,250
Security viewing window 1 EA
250
250
0
0
250
Entry door locksets 3 EA
350
1050
0
75
225
1,275
Electrical outlets 10 EA
0
250
2,500
0
2,500
Proxy door 4 EA
0
2576
10,304
0
10,304
Altronics relay board 1 EA
781
781
0
0
781
Cameras 16 EA
623.99
9983.84
0
0
9,984
Camera installation 16 EA
0
0
75
1,200
1,200
Cabling to cameras 16 EA
0
300
4,800
0
4,800
Occularis licensing 16 EA
0
209.83
3,357
0
3,357
Camera programming 16 EA
0
0
51
816
816
Enterprise network switch 1 EA
8000
8000
0
0
8,000
0
0
0
0
SUB TOTAL Security Related
23,165
20,961
4,991
49,117
0
0
0
0
Additional costs not security related
0
0
0
0
0
0
0
0
Demolition of existing area 1 EA
0
2500
2,500
0
2,500
Paint walls 1 EA
0
950
950
0
950
Carpet 5800 SF
0
4
23,200
0
23,200
Ceiling replacement 1 EA
0
750
750
0
750
Rubber base 1 EA
0
250
250
0
250
Sound insulation 1 EA
0
650
650
0
650
New entry doors to undeveloped space 2 EA
0
1600
3,200
0
3,200
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
SUB TOTAL Non Security Related
0
0
0
0
0
0
0
0
0
31,500
0
31,500
Total all costs
$80,617
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1FE901A47
RSA=
ROBERT SHREVE ARCHITECTS Se PLANNERS
MADISON & MAIN BUILDING
801 8TH STREET, STE. 120
GREELEY, COLORADO 80631
970-346-0151 FAX 970-352-8761
January 25, 2022
Weld County Facilities Department
1105 H Street
Greeley, Co 80631
•
Re: Design for Elections Counting
1250 H Street
Greeley, Colorado
Dear Toby,
After yesterday's tour I looked at the area plans and estimated the time it might take to
complete construction plans for the renovation of the 5,800 square foot space located in
the southwest corner at 1250 building. As you we found some existing conditions that
changed the initial thoughts on how the space should be designed and recognized the
need for some modification to the access from the parking lot to the west building
entrance.
The scope of work will include preparing plans for removing the existing restrooms and
breakroom_ In the vacated space we will prepare plans and specifications for a new
secure server storage room. The plans will also include the installation of 2 double doors
to the hallway, addition of ADA control for cart access, and modification to the west
sidewalk, curb, and gutter to allow for the delivery of ballot carts.
The members of the team that participated in the preparation of construction documents
will be G2 for electrical and HVAC modification, Wemsman engineering for site work
modifications and RSAP for the project management and architectural design. For the
design services outlined previously we propose aLump-Sum Fee" of $12,850.00.
Should you have any comments or have any questions regarding this proposal, please
write or call.
Robert Shreve Architects & Planners
DocuSign Envelope ID: A6957353-6B8A-4F27-BB83-04C1 FE901A47
STATE OF COLORADO
Department of State
1700 Broadway, Suite 550
Denver, CO 80290
April 5, 2022
Weld County
Attn: Carly Koppes, County Clerk and Recorder
1150 O Street
Greeley, CO 80631
Jena M. Griswold
Secretary of State
Christopher P. Beall
Deputy Secretary of State
CMS #: 147870
CORE: CT, VAAA, 2022-3703
Dear Clerk Koppes:
We are pleased to inform you that the Colorado Department of State has approved your application for funding
pursuant to the Election Security Grant ("Program") in the amount of $93,467.12 ($14,055.09 from the
Department's Help America Vote Act (HAVA) Election Security Grant, $79,412.03 County Match). This letter
authorizes you to proceed with the construction of a secure server and ballot counting room("Project") in
accordance with the terms of this Grant Award Letter.
Attached to this letter are the terms and conditions of your Grant. Please review these terms and conditions as they
are requirements of this Grant to which you Grantee agree by accepting the Grant Funds.
If you are satisfied with the terms and conditions of this Grant Award Letter, please electronically sign the
signature page through DocuSign.
Once the Grant Award Letter has been fully executed, you will receive an electronic copy of the Grant Award
Letter. If you have questions regarding this Grant, please contact: Nathan Blumenthal at
Nathan.Blumenthal@coloradosos.gov or 720-484-9209; Craig Buesing at Craig.Buesing@coloradosos.gov or
303-860-6922; or Tyler Lycan at Tyler.Lycan@coloradosos.gov or 303-894-2200 extension 6337 .
Best regards,
Christopher Beall
Deputy Secretary of State
GRANT AWARD LETTER AND SUMMARY OF TERMS AND CONDITIONS FOR HELP
AMERICA VOTE ACT (HAVA) ELECTION SECURITY GRANT
APPROVED AS TO SUBSTANCE:
Elected Official or I -partme Head
APPROVED AS TO FUNDING:
Controller
APPROVED AS TO FORM:
County Attorney
Hello