The URL can be used to link to this page

Browse Search

Home My WebLink About20213039.tiffCun+Vacs-I� 995 8•AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WELD COUNTY RE -1 SCHOOL DISTRICT This Agreement Amendment, made and entered into C 0 day of 2022 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Weld County RE -1 School District, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for School Stability for Students in Foster Care, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3039, approved on October 27, 2021. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on July 31, 2022. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Term This agreement is being renewed for a second year, for the period of August 01, 2022 through July 31, 2023. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: C/• K��i�- BOARD OF COUNTY COMMISSIONERS le k to the Board WE COUNTY, COLORADO BY: Deputy Cle o th Bo Sc K. James, Chair JUN 2 0 2022 1861 s �OVeld County RE -1 School District 14827 Weld County Road 42 Gilcrest, Colorado 80623 47'haM f/aH NMa Mhhizeh By: Johan Van Nieuwenhuizen (Jun 10, 2022 09:23 MDT) Johan Van Nieuwenhuizen, Superintendent Jun 10, 2022 Date: Conwk1+ cpd �� a.D as ZOZI-3�3q o�oiwrzZ � � H�oo�3 New Contract Request Entity Information i Entity Name* Entity ID- ❑ New Entity? WELD COUNTY SCHOOL DISTRICT @00003501 RE -1 Contract Name* Contract ID Parent Contract ID WELD COUNTY SCHOOL DISTRICT RE -1 (AMENDMENT 1) 5995 20213039 Contract Status Contract Lead* Requires Board Approval CTB REVIEW APEGG YES Contract Lead Email Department Project # apegg@ weldgov com,cobbx xlk@weldgov corn Contract Desorption* I I CONSENT AMENDMENT TO THE TRANSPORTATION MOU FOR SCHOOL STABILITY FOR CHILDREN AND YOUTH IN FOSTER CARE. DISTRICT AND COUNTY COST SHARING. TERM AUGUST 1, 2022 - JULY 31, 2023. Contract Description 2 NO PA IS NEEDED - ONLY EXTENDING TERM DATES I Contract Type" Department � Requested BOCC Agenda Due Date AMENDMENT HUMAN SERVICES Date* 06/25/2022 06/29/2022 1 Amount * Department Email 30 00 CM- Will a work session with BOCC be required?" HumanServices@weldgov co NO Renewable" m I NO Does Contract require Purchasing Dept. to be included? Department Head Email Automatic Renewal CM-HumanServices- DeptHead@weldgov com Grant County Attorney GENERAL COUNTY IGA ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORNEY@WELDG OV COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MISA Contract ID Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates _ - Effective Date Review Date * Renewal Date 06/01/2023 Termination Notice Period Committed Delivery Date Expiration Date* 07/31/2023 Contact Information Contact Info __ Contact Name -------- Contact Type Contact Email Contact Phone 1 Contact Phone 2 ------- ------ - ---------------- --- -- -------------------------- - Purchasing= s a .- Purchasing Approver Purchasing Approved Date CONSENT 06/13/2022 ' Approval Process i Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 06/13/2022 06/13/2022 06/13/2022 Final Approval - BOCC Approved Tyler Ref # AG 062022 BOCC Signed Date BOCC Agenda Date 06/20/2022 Originator APEGG RESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR SCHOOL STABILITY FOR STUDENTS IN FOSTER CARE AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT RE -1 WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for School Stability for Students in Foster Care between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Weld County School District RE -1, commencing August 1, 2021, and ending July 31, 2022, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for School Stability for Students in Foster Care between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Weld County School District RE -1, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of October, A.D., 2021, nunc pro tunc August 1, 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Gc : HS D 2021-3039 U/6/21 HR0093 PRIVILEGED AND CONFIDENTIAL A DATE: October 5, 2021 C,on* &Ck U± SZ7 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Memorandums of Understanding for School Stability for Students in Foster Care with Weld County School Districts Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Memorandums of Understanding for School Stability for Students in Foster Care with Weld County School Districts. Ensuring school stability and academic success for children and youth in foster care is an important joint responsibility of child welfare agencies and school districts. Under state and federal law students in out -of -home placements should remain in their school of origin unless doing so is not in his or her best interest. In these cases, the Department and County School Districts must collaborate to provide necessary transportation when students remain in their school of origin. To support this effort, the Every Student Succeeds Act (ESSA) allows child welfare agencies the use of ESSA transportation funds to transport eligible children and youth, within reason, to their school of origin. When this occurs, the Department and School Districts may bill the Colorado Department of Human Services and one another for transportation provided. Memorandums of Understanding (MOUs) entered into with 12 Weld County School Districts, listed below, outline how school placement decisions will be made through a Best Interest Determination (BID) process and how transportation cost sharing between the County and School District will be reimbursed. ii :5+ r ss i M1Y ' (C3rl [ �O9Y n 2 TBD T.. RE -2 (Eaton) 3 5283 RE -3 (Keenesburg) 4 Tao RE -4 (Windsor) 5 5280 RE -5 (Johnstown Milliken) 6 5281 RE -6 (Evans -Greeley) 7 TUD RE -7 (Platte Valley) 8 TBD RE -8 (Fort Lupton) 9 TBD RE -9 (Ault -Highland) 10 TBD RE -10 (Briggsdale) ii .... TBD RE -11 (Prairie) 12 5288 RE -12 (Pawnee) 2021-3039 I O/Z5 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval of these Memorandums of Understanding and authorize the Chair to Sign. Approve Schedule Recommendation Work Session Other/Comments: Perry L. Buck j�j9 Mike Freeman Scott K. James, Pro -Tern Steve Moreno, Chair Lori Saine Pass -Around Memorandum; October 5, 2021 - CMS Various Page 2 MEMORANDUM OF UNDERSTANDING SCHOOL STABILITY FOR STUDENTS IN FOSTER CARE BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND Weld County Re! School District This Memorandum of Understanding made and entered into the Z'1 1'M day of , 2021, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "County Department" and Weld County Re l School District hereinafter referred to as the "School District". 1. BACKGROUND Ensuring school stability and academic success for children and youth in foster care is an important joint responsibility of child welfare agencies and school districts. Under state and federal law, when a student in an out -of -home placement (Student) changes foster care placement, the Student should remain in his or her school of origin unless doing so is not in his or her best interest, in which case the Student must be immediately enrolled in a new school. Local child welfare agencies (County Department) and local education agencies (School District) must collaborate to provide necessary transportation when Students remain in their schools of origin. 2. BEST INTEREST DETERMINATIONS When an out -of -home placement results in a potential school change for the Student, the County Department will conduct a Best Interest Determination (BID). The County Department will give the School District at least 3 school days' notice when possible. BIDs will be conducted by the County Department in accordance with applicable statute and regulation. The School District will provide the input of individuals who know the Student and can speak to his/her school experience and needs prior to or by participating in BID. The School District will have the opportunity to offer input regarding best interest, although the ultimate determination will be decided by the County Department. When the Student remains in his or her school of origin, which is the presumption, the School District and County Department will collaborate to ensure that necessary transportation is provided. When the County Department determines that it is not in the best interest of a Student to remain in his or her school of origin, the School District will transfer the education records of the Student to the new school without delay. 3. TRANSPORTATION TO REMAIN IN THE SCHOOL OF ORIGIN Short-term transportation to allow a Student to remain in the school of origin will be arranged by the County Department. The County Department and School District will collaborate to provide ongoing transportation to allow the Student to remain in the school of origin. Regardless of which party arranges, provides or funds the transportation (or any disputes pertaining thereto), the parties shall ensure that transportation is provided when necessary for the Student to remain in the school of origin. 4. COST SHARING FOR TRANSPORTAION TO REMAIN IN THE SCHOOL OF ORIGIN The provision of transportation to allow a Student to remain in his or her school of origin may result in costs that exceed what the School District would otherwise pay to transport the student to school if the student were not in foster care (Additional Costs). The State Department of Human Services (State Department) will reimburse 80% of the Additional Costs for Students to remain in their schools of origin. The County Department and the School District will equally share the remaining 20% of Additional Costs (10% to each party). In the event that the School District is incurring the additional costs by providing transportation directly, the School District will invoice the State Department for 80% of the State Department share and invoice the County Department for 10% of the County Department's share of the Additional Costs. Invoices for the State Department should be sent to cdhs dew school stabilitystate,co.us. Invoices for the County Department should be sent to Doug Hainley at It. ainlei weldgov.coin. In the event that the County Department is incurring the Additional Costs by providing transportation directly, paying mileage to a caregiver, or by providing another form of private transportation, the School District will reimburse the County Department for the School District's 10% share of the Additional Costs. Upon receiving an invoice from a transportation vendor, the County Department will invoice Doug Moss at mossd@wcsdre1.org at the School District. 5. POINTS OF CONTACT The primary point of contact for accomplishing the objectives of this MOU, including day- to-day communications, are: County Department School District Doug Hainley Quality Assurance Supervisor 970-400-6210 1 lainieid@weldgov.com 6. INFORMATION SHARING Angie McDonald Director of Student Services 970-350-4201 X 4216 mcdonalda@wcsde1.org In addition to collaborating to make Best Interest Determinations and facilitate the immediate enrollment of students in out -of -home placements through the transfer of education records, the County Department and School District shall immediately disclose information that is relevant to the health and safety of the Student or anyone else to the fullest extent allowed by applicable law, specifically including but not limited to C.R.S. § 19-1-303(2) (allowing "school personnel" to obtain "any information required to perform their legal duties and responsibilities" from any agency that performs duties under Title 19 of Colorado Revised Statutes) and 20 U.S.C § 1232g(b)(1)(I) (allowing schools to disclose confidential information to "appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons'). At a minimum, the County Department will notify School District within 3 school days when children enrolled in the district enter or change out -of -home placements, so that the School District can fulfill its other obligations toward students in out -of -home placements (which are outside the scope of this agreement). 7. TERM The term of this MOU shall be from August 1, 2021 through July 31, 2022. This MOU may be renewed by both parties, in writing, on an annual basis. 8. SIGNATURES COUNTY: ATTEST V- 0;&k BOARD OF COUNTY COMMISSIONERS Weld Cou y Clerk to the Boar WELD COUNTY, COLORADO By: Deputy Cl k to he B eve Moreno, Chair OCT 2 7 2021 CONTRACTOR: Weld County Rel School District 14827 WCR 42 Gilcrest, CO, 80623 By. a van ieuwenhuize Superintendent Date: September 23.2021 3 New Contract Request Entity Information Entity N. e* WELD COUNTY SCHOOL DISTRICT RE-] Entity It) New Entity? 0003501 ..tract Name * Contract ID Parent Contract ID WELD COUNTY SCHOOL DISTRICT RE -1 (TRANSPORTATION 5278 MEMORANDUM OF UNDERSTANDING) Contract Lead * Requires Board Approval Contract Status APEGG YES CTB REVIEW Contract Lead Email De ent Project # apegg- eIdgov.corn;cobbx x1kieIdgov.corn Contract Description * SCHOOL STABILITY FOR CHILDREN AND YOUTH IN FOSTER CARE, SCHOOL DISTRICT AND COUNTY TRANSPORTATION COST SHARING, TERM_ AUGUST 1, 2021 THROUGH JULY 31, 2022. Contract Description 2 PA IS BEING ROUTED THROUGH THE NORMAL AL PROCESS. ETA TO cTB: 10x`7? 21. Contract Type Department Requested ROCC Agenda Due Date AGREEMENT HUMAN SERVICES Date* 10 r 16 2021 1020 2021 Amount* Department Email $0.00 GM- Will a work session with 8OCC be required?* HumanServices@weldgov.co eldgov.co Er Renewable m YES Does Contract require Purchasing Dept. to be included? Department Head it Automatic Renewal CM-HumanServces- DeptHeadWeldgovcom Grant County ny Attorney GENERAL COUNTY ICA ATTORNEY EMAIL County Attorney Email CM- COU NTYAUORNEYWELDG CV,GOM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 10118/2021 Final Approval BOCC Signed Date BOCC Agenda Date 10127E=2021 Originator APEGG Contact Type Review Date k 06'01 .'2022 Committed Delivery Date Contact Email Renewal Date 073112022 Expiration Date Contact Phone I Contact Phone 2 Purchasing Approved Date Finance Approver CHRIS D'OV1DIO Finance Approved Date 10,' 192021 Tyler Ref # AG 102721 Legal Counsel KARIN MCDOUGAL Legal Counsel Approved Date 10192021 Hello