HomeMy WebLinkAbout730950.tiff -XV oP/7/�
RESOLUTION
WHEREAS, heretofore by Resolution the Board of County Commissioners,
Weld County, Colorado, did employ the engineering firm of Nelson, Haley,
Patterson & Quirk to submit plans and specifications relative to obtaining
bids for repairing, constructing and/or re-constructing county damaged
property due to recent floods, and
WHEREAS, by subsequent Resolution the Board did authorize Mr.
Barton Buss, Chief Accounting Officer and Purchasing Agent for Weld
County, to advertise for bids to repair such flood damaged county property,
and further authorized the Board to execute agreements with successful
bidders relative to the repairing of county flood damaged property, and
WHEREAS, the State of Colorado acting by and through the Colorado
State Disaster Coordinator now has submitted an agreement relative to
the receipt and administration by the County of all moneys to be received
from the Federal Disaster Assistance Administration (FDAA), and
WHEREAS, the Board believes it to be in the best interest of the
County to cooperate with the State of Colorado in seeking Federal financial
assistance under public law 606 for damages to county owned property by
recent flood waters.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that said agreement providing
for assistance to the county, copy of which is attached hereto and made a
part hereof by reference, be, and it hereby is approved.
BE IT FURTHER RESOLVED, that the Board be, and it hereby is
authorized to execute the agreement as submitted and to make the same
effective forthwith.
The above and foregoing Resolution was, on motion duly made and
seconded, adopted by the following vote on the 1st day of August, A. D. ,
1973.
BOARD OF COUNTY COMMISSIONERS
WE OUNTY, COLORADO
e
/1,fe.et.t a
134- LA-
ATTEST: ^
COUNT' Y CLERK A RECORDER
AND CLERK TO THE BOARD
BY a/ �. -^ ✓
Deputy County Clerk
APP ,VED AS (TaFORM:
County Attorney'
730950
.�._39;.S/`f
AGREEMENT
THIS AGREEMENT, made and entered .into this- 1st day of Auqust , 1973,
between the State of Colorado acting by- and through the Colorado State Disaster
Coordinator, hereinafter -referred to as,the State and Weld County ,
hereinafter referred to as Recipient.
WHEREAS, entities..within the,State of Colorado may receive Federal financial .
'••assistance under Public"Law 606 for damage done by flood waters,
WHEREAS, the Recipient represents that it is qualified to receive and admin-
ister aid under said program and has applied for Federal relief by application
incorpora S 1 .17 -�-int�thiecTrontract, and.• WHEREAS, 'the State'wili. assist-the Federal Disaster Assistance Administration,
.hereinafter referred to as FDAA, in administering the Federal aid under said
teogram
NOW, THEREFORE, in consideration for the mutual premises, the parties agree
• as follows:
-1. "Once tTie-FDAA'app2ovii the-application and determines the amount of
advance to be received by-the Recipient the State will forward same as soon as
reasonably possible. `
2. The local entity will deposit said advance in a separate fund or account,
subject to withdrawal only when authorized by the official representative desig-
nated in Recipient's project application. In the event of a change in the of-
ficial representative the Recipient will amend its project application and conduct
an audit_ at_the time of change.
- ' 3. The Recipient agrees 'to utilize said funds solely on line items listed
in the approved project application.
-4. The Recipia t--shall maintain a separate_ file with a.record of_.expend
itures which will include copies of invoices, pay records, contracts, payment
vouchers, cancelled checks or warrants. Each expenditure will be referred to •
the appropriate line item within the project application.
5. The State will assist the recipient in establishing the proper records,
but the Recipient shall have the responsibility of maintaining accurate records.
6. The Recipieneurill notify the State when all work is completed and
ready for inspection. The State will arrange for the inspection of the work and - I
after final inspection reports .are received, will forward them to Recipient.
After the Recipient receives all final inspection reports, the Recipient will
assemble these records for audit and notify the State they are ready for audit.
7. The State Controller's representative will audit the Recipient's records
and prepare the proper reports for forwarding to FDAA for final audit, and the
Disaster Coordinator will prepare standard Form 1034 to FDAA for final payment.
8. The .State 'shall forward that portion of the final payment, which to-
gether with the advances paid to the Recipient, equal the total amount of expen-
ditures approved by FDAA.
9. In the event the Recipient receives a sum in excess of that amount of
expenditures approved by FDAA, the Recipient agrees to immediately upon demand
by the State, refund to the State the sum in excess of said authorized expendi-
tures. •
9. If the Recipient has an approved supplement to its project application
it will become a part of this agreement.
10. The parties agree that any litigation involving performance under
this contract or relating to this project shall be tried in Denver, Colorado.
11. The project numbers assigned to this agreement are:
Federal FDAA Project No. OEP-379-DR-6 and State Project No. 10006
no more than
Total approved: $ 70,926.00 of which $: 53,194.00 is to be advanced.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
Denver,_Colorado-.y¢ the.day and year first above written.
PARTIES:TO THE AGREEMENT _
dfftith4!h64d4e 44 144 l l l l l!l l l l l l l l l l
r Deputy Disaster Coordinator
c.
. . ..- _. - State of Colorado �.
APPROVALS: STATE OF COLORADO BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO _
_ _.t .
Governor By 0 161-S
Controller (l /
Director of Purchasing - / -
_ ATTEST ants/
APPROVED AS TO FORM:
County Clerk an Recorder +.
to the Board -
•
Attorney General
BY z/��ui t_c„a,t,.
Deputy County Clerk
AP AS TO
(„o
ou ty Attorney
•
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e ,
AGREEMENT
THIS AGREEMENT, made and entered .into this 1St day of AuquSt , 1973 ,
between the State of Colorado acting by and through the Colorado State Disaster
Coordinator, hereinafter referred to as the State and Weld County ,
hereinafter referred to as Recipient.
WHEREAS, entities within the State of Colorado may receive Federal financial .
assistance under Public Law 606 for damage done by flood waters,
WHEREAS, the Recipient represents that it is qualified to receive and admin-
ister aid under said program and has applied for Federal relief by application
--incorporated by references into this,- contract, and
WHEREAS, the State will assist the Federal Disaster Assistance Administration,
hereinafter referred to as FDAA, in administering the Federal aid under said
Program,' _
NOW, THEREFORE, in consideration for the mutual premises, the parties agree
- as follows:
Once the M.A approves "the application and determines the amount of
advance to be received by the Recipient the State will forward same as soon as
reasonably possible.
2. The local entity will deposit said advance in a separate fund or account,
subject to withdrawal only when authorized by the official representative desig-
nated in Recipient's project application. In the event of a change in the of-
ficial representative the Recipient will amend its project application and conduct
an audit at the time of change.-- 3.3. The Recipient agrees to utilize said funds solely on line items listed
in the approved project application.
- 4. The Recipient shall maintain a separate file with a .record of.expend- _-
itures which will include copies of invoices, pay records, contracts, payment
vouchers, cancelled checks or warrants. Each expenditure will be referred to
the appropriate line item within the project application.
5. The State will assist the recipient in establishing the proper records,
but the Recipient shall have the responsibility of maintaining accurate records.
6. The Recipient will notify the State when all work is completed and
ready for inspection. The State will arrange for the inspection of the work and
after final inspection reports .are received, will forward them to Recipient.
After the Recipient receives all final inspection reports, the Recipient will
assemble these records for audit and notify the State they are ready for audit.
7. The State Controller's representative will audit the Recipient's records
and prepare the proper reports for forwarding to FDAA for final audit, and the
Disaster Coordinator will prepare standard Form 1034 to FDAA for final payment.
8. The State shall forward that portion of the final payment , which to-
gether with the advances paid to the Recipient, equal the total amount of expen-
ditures approved by FDAA.
9. In the event the Recipient receives a sum in excess of that amount of
expenditures approved by FDAA, the Recipient agrees to immediately upon demand
by the State, refund to the State the sum in excess of said authorized expendi-
tures. •
I
1
9. If the Recipient has an approved supplement to its project application
it will become a part of this agreement.
10. The parties agree that any litigation involving performance under
this contract or relating to this project shall be tried in Denver, Colorado.
11. The project numbers assigned to this agreement are:
Federal FDAA Project No. OEP-379-DR-6 and State Project No. 10006
no more than
Total approved: $ 70,926.00 of which $ 53,194.00 is to be advanced.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
Denver,._Coloradoy._on: the day and year first above written.
PARTIES TO THE AGREEMENT:
dilidilalll kihidde kiLdl 1 1 11 1 1 1 111111111/
Pflilliii/ iiplj alliiIIIIIIIiiir'lla
Deputy Disaster Coordinator
State of Colorado
APPROVALS: STATE OF COLORADO BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
-. . t
Governor By iiCi /n,� Kn1(O/,.1 _ .
Controller
8-® ,..,L/.L2F
Director of Purchasing
ATTEST: anew
APPROVED AS TO FORM:
County Clerk an Recorder and Clerk
to the Board
Attorney General n
By7'l�y r r/ (.f.44-,..,-
Deputy County Clerk
AP D AS TO
a zed 7 C e rei
ou ty Attorney
�"' "` I
.
s at'AL Go? P° STATE OF COLORADO CD
z DEPARTMENT DF MILITARY AFFAIRS
sF,ENy Disaster Coordinator
4 f N
Camp George West
CODIS Golden, Colorado 80401 Tel. 279-2511
Ext. 243
July 24, 1973
Mr. Glenn K. Billings, Chairman
Board of County Commissioners
Weld County Courthouse
Greeley, Colorado 80631
Dear Mr. Billings:
The State of Colorado has decided that it is
necessary to enter into an Agreement with the applicants
for Federal financial assistance under Public Law 606.
We have prepared four copies of the Agreement
for your signature, if you agree. If you disagree with
any portion of these documents, please let me know without
delay.
After you have signed the Agreement, please re-
turn all copies to this Office. I will sign as the Deputy
Disaster Coordinator and arrange for the signatures of the
other State officials required by State law. When all
copies are signed by all necessary officials, one copy
will be returned for your files.
Thank you.
For the Director
Major General Joe C. Moffitt
Sincerely,
- -7 ' / .
/
William S. Martin
Deputy Disaster Coordinator
WSM:hb
Biol.
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