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Home My WebLink About20221918.tiffBOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: MFD (copier) Contracts DEPARTMENT: Print Shop PERSON REQUESTING: Edna Mata , r DATE: 06/30/22 Brief description of the problem/issue: Contracts for maintenance and purchase of two MFD's (copier). 1) Canon C5840 for the Sheriffs Office 2) Canon MF1538C Human Services Fort Lupton Lab What options exist for the Board? (include consequences, impacts, costs, etc. of options): Sheriffs Machine purchase price is $4,080.00 and maintenance will be .007cents for black toner and .05 cents for color toner Human Services machine purchase price is $1,100.00 and maintenance will be .009 cents black toner and .06 cents for color toner Maintenance includes parts and toner and is based on copies printed. Recommendation: Sign Agreements Approve Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Schedule Work Session Other/Comments: AcrctoL, chi: P3( `rit') o, iocs)r as � Ke/2) 7/ 1F/ate 2022-1918 Karla Ford From: Sent: To: Subject: Yes LoriSeine Wednesday, June 29, 2022 4:54 PM Karla Ford RE: Please Reply - Printshop PA Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 97O -40O-4205 Fax: 970-336-7233 Email: iseindbat ldEay.corri, Website: www.co.weld.co.us. In God We Trust Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weldgov.com> Sent: Wednesday, June 29, 2022 4:08 PM To: Lori Saine <Isaine@weldgov.com> Subject: Please Reply - Printshop PA Importance: High Please advise if you approve recommendation. Thank you. Karla Ford Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970,336-7204 :: yhy ,..we iggy cats; **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** CAPITAL nuSINESS SYSTEMS, INC. AFTERMARKET SUPPORT AGREEMENT Customer Bill To: Customer Name: Weld County Address: 1500 2nd Street Greeley, CO 8063? Tef eph one: 970-400-2050 Attention: Edna Mata EeoC C: Uleekh noccstlr Customer Ship To: C Name: 1Neft1 County Human Seruices Address; 2950 9th St Fort (uptan, CO 80621 Telephone: 970-,a00_�f)SCr Attention: Edna Ntata Email: errata@weidgov,com Make, Model, Included Accessories Serial # I. Base Payment Monthly ElQuarterly DAnnually Beginning Meter Reading Image Allowance Monthly ElQuarterly ❑Annually Excess Per Image}` Charge - Tf.45_`7'7x):^._,,,:", •., . ....., B & W Color 8 &W Color S &W" • Color -- 1 Canon ColorimageCLASS X MF1538C $0.00 0 U $0,00900 $0.06000 5 End User Details Location / Address (if different to supply shipments) Name Email 2Ai Supplies nctluded items Excluded: ElSee attached equipmeot.or group billing schedule, Meter Fi.equency:;,,,;: the consolidated image allowance and excess per imagearrne rx Equipment installed under this schedule only, ! 'E or U schedule d.E.an aggregate consolidation), if no image allowanc made on the eoui merit (order this schedule will be included in ti shown above (or on the attached equipment or group billing schedule), it any applies to (check one): ipment installed under this schedule together with equipment listed on any other applicable • _ . _.--• 0. 2aC ess per uttdgc amou is are shown above (or on the attached equipment or group billing schedule), images ning your image and overaye5 cherries the epptkable puor schedule to master agreement TERM (check one term option) UTerm: The end of the term of this schedule is the end of the term of the schedule to agreement identified as schedule NO. Term: In Months: 5O (Applies to this schedule only) Start Date: a:t+ rtd,`fT PAYMENT (check one term option) x Monthly Base Payment Amount $ 0 (Pius +Quarterly Base Payment Amount: $ (Plus Tax) Tax) II JI (Includes amounts due under this schedule onryl ADDITIONAL TERMS AND CONDITIONS Customer Signature: Weld County CUSTOMER Mike Freeman, BOCC Pro-Tem X VU SIGNATURE NAME & TITI riot ease Payment Amount: $ (Plus Tax) JUL 062.022 DATE Capital Business Systems Signature: Christian St:llender REPRESENTATIVE SIGNATURE 7 -?--Z Revised Date: 2/22/17 an,,za MAI O ) BUSINESS SYSTEMS, INC. Customer Information: Installation 8z Integration Agreement Customer Name: Weld County Human Services Street Address: 2950 9th St, Fort Lupton, CO 80621 Contact Name: Edna Mata Email: errata@weldgov.com Software/Services: City, State, & Zip: Greeley, CO 80631 Phone: 970-400-2050 Product # Serial # Product # Serial # FUNCTION �x Print Folder NUMBER OF USERS tbd PRICE TO CLIENT Included Separate scope of work document prepared. This includes all labor on above -listed product/software installation and integration only. Additional Instructions: CONDITIONS A. Customer shall ensure that all of its computer system files and data is adequately duplicated and backed up to your satisfaction prior to Capital beginning integration. Capital will not be responsible for Customers failure to do so, or for the cost of reconstruction of files and data lost during the performance of services, . II. LIMITATIONS A. Hardware & software support other than those items listed on this or another support agreement; B. Backup or restores C. Liability for delay or failure to furnish services if such delay is caused by an act of God, strike, government action, or any cause beyond reasonable control of Capital Business Systems, Inc. III. DISCLAIMER OF LIABILITY AND WARRANTY A. Except as specifically provided herein; there are no other warranties expressed or implied including, but not limited to, warranties of merchantability and fitness fora particular purpose. e, m no event shall Capital Business Systems, Inc, be liable for any damages resulting from loss of data, loss of profits, loss of use of products or Equipment, or for any incidental or consequential damages, even if advised of the possibility of such damages. Customer's right to recover damages caused by Capital's fault or negligent, shall be limited to moneys actually paid by Customer for the services involved. This limitation of liability shall apply regardless of the form of action, whether in contract or tort including negligence, Any action brought against Capital Business Systems, Inc. must be brought within three (3) months of the alleged act or omission in giving rise to damages. IV. GENERAL A. The terms and conditions of this agreement prevail over the terms and conditions of any order submitted by the Customers for services under this a B, The tenor and provisions of this agreenienlshafl not be amended or mpdified without specific provisions to do se, By signing this agreement, Capital Business S and Centomer asirnehdge fney lave read, tinciarstand, and agree to be One by iIn terms and conditions, Further n:blch, the parties agree that It is their a statement of agreement Wire. them, superseding et others; oral or written relating to the subject matter of this agreement. Signatures: Customer: Mike Freeman, 2 2U�CC Fro—'1'em Date:JUL 0 o2oaa i9fr'6-) Sales Order Agreement BUSINESS SYSTEMS, INC. FCO243 e -Automate Account 46195...... Order ID # Customer Bill To: Full Legal Name: Weld County Address: 1500 2nd Street Greeley, CO 80631 Contact Name; Edna Mate QTY Address: 2950 9th St, Fort Lupton, CO 80621 Tel. #; 970-400-2050 Tel #: 970-400-2050 Description n - Make, Model Canon Color irna Email: emataWv efd LASS X MF1538C Item # 49300001O5 Unit Price Total Amount 1,100.00 00.00 1,1 Sales Tax Total Cash Paid, Balanced Owed Law/Forum. You agree that the Agreement and a,claim related to the Agreement shall be governed by the internal laws of the state in which our principal place of business is located and any dispute concerning the Agreement will be adjudicated in a federal or state court in such state. You hereby consent to personal jurisdiction and venue in such courts and waive transfer of venue, Each party waives any right to a jury trial. II. Loss or Damage. You are responsible for any damage to or loss of the Equipment after delivery is completed. No such loss or damage will relieve you from your payment obligations under the Agreement. Except for claims losses, or damages caused by our gross negligence or willful misconduct you agree to indemnify us against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment. In no event, will we be liable for any consequential or indirect damages. III. Software/ Data. Except as provided in this paragraph, references to "Equipment" include software included as part of, or installed on, the Equipment. We do not own the software and cannot transfer any interest in it to you. We are not responsible for the software and have no rights or obligations under any related license agreement. You agree that you will look only to the publisher, licensor, or other third parties, if any, who granted you your right to use the software to determine those rights. You are solely responsible for protecting and removing any confidential information. IV. Limitation of Warranties. Except to the extent that we have provided you a warranty in writing, we make no warranties express or implied, including warranties of merchantability or fitness fora purpose. You chose any/all third -party service providers based on your judgement. You may contact us or the manufacturer for a statement of the warranties, if any, that the manufacturer is providing. We assign to you any warranties given to us. V. Default and Remedies. If you do not pay any sum within 10 days after its due date, or if you breach any other term of the Agreement or any other agreement with us; you will be in default, and we may require that you return the Equipment to us at your expense and pay us all past due amounts. We may also use all other legal remedies available to us, including reasonable attorney fees, incurred in enforcing the Agreement. You also agree to pay interest on all past due amounts, from the due date, at 1.5% per month. VI. Miscellaneous. The Agreement is the entire agreement between you and us relating to our providing of the Equipment and supersedes any prior representations or agreements, including any purchase orders. The parties agree that the original of the Agreement fur enforcement and perfection purposes shall be that paper copy of the applicable Schedule which: bears the stamped or electronically applied replica of your signature or other indication of your intent to enter into the Agreement; and bears the original of our manually applied signature. Any change to the Agreement must be in writing signed by each �aaa - /9/1(9 Company Name Weld County Billing Address 1500 2nd Street Contact Name Edna Mata C. Product Installation Removal & Acceptance Company Name Weld Counter Human Services Department Shipping Address 2950 9th St Contact Name Edna Mata City Greeley P'none Number 970-400-2050 Account Number State CO Email Address emata@a weldgov,corn 1 City Fort Lupton I Phone Number 970-400-2050 'Zip Code 50631 State CO Email Address emata@weidgov,com Zip Code 80621 Sales Representative Christian Sullender Delivery Type Installation Pick Up lation Instructions Connected Integration ❑ Training Requested Delivery Date Delivery Instructions Stairs Elevator Product Delivered & Installed n COL Return 3rd Party Leasing n Customer Owned 7 Leasing Company or Know, Return to Com Have Instructions U Pending Instructions Customer Agrees: X The looted equipment does net have liens or fond by any other company and Capital is released from any liability when disposing of sold units Product Removed QTY Main Ur€t And Accessori Desc Product Numcrer ID # Serial # J Meter Color Supplies: The customer hereby certifies that the equipment and supplies listed above have been delivered and received. The installation has been completed and the equipment is in good working order and is satisfactory and acceptable. I hereby authorize Capital Business Systems, Inc. to commence billing in accordance with the terms and conditions of the Agreement. Mike Freeman, BOCC Pro—Tem JUL 0 6 2022 X Customer Signature Title Date apical Business Systems, Inc. Representative Date Dave: t%19,2,7 Oe2a / 9/ J(41-) CAPITAL BUSINESS SYSTEMS, INC. AFTERMARKET SUPPORT AGREEMENT Customer BillTo: Customer Name: Weld County Address: 1500 2nd Street Greeley, CO 80631 Telephone: 970-400-2050 Attention: Edna Main Emaif: emataC Id.oa.earn Customer Ship To: Customer Name; Weld Crtturity Sheriffs Office Address: 1950 O St, Greeley, CO 80531 Telephone: 070-400-2050 Attention: Edna Mata Email: emata@weldgovcom Make, Model, Included Accessories g Serial # ID# Base Payment Monthly EDQuarterfy =Annually Beginning Meter Reading Image Allowance =Monthly =Quarterly =Annually Excess Per Image Charge' (Plus Tax) e & W Color B &W Color B &W Color 1 Canon imageRLINNER ADVANCE DX C5840i $0.00 C 0 $0.007 $0.05 2 CFLl AQ1 3 Inner Finisher L1 4 5 6 End User Details Name Em Location / Address (if different to supply shipments) 5; x Supplies Mduded nitems Excluded: See attached equipment or group billing schedule. Meter frequency: slidated imnye allowance and excess pet imai ment Installed under this schedule only, tatre art the equrorne :pit own above (vt cn the attached equipment or gr., billing satd,,,, if any applies, to (cheep m,el: ment Installed under this schedule together with equipment listed on any other applicable image amounts are shown above (or on the attached egthprnent or group billing s'c ter).aej, images ur in anc and overages charges the applicable prior schedule to master agreerneht.. TERM (check one term option) Term: The end of the term of this schedule is the end of the term of the schedule to agreement identified as schedule NO. Terrn: In Months: 60 (Applies tc this schedule only) Start Date: IPAAYYtMENT (check one term option) x #Monthly Base Payment Amount: $ 0 (Plus ! 'Quarterly Base Payment Amount: $ (Plus Tax) Elax) (Includes amounts due under this schedule only) ADDITIONAL TERMS AND CONDITIONS nnual Base Payment Amount $ (Plus Tax) Mike Preeman, JUL 0 6 2O2 BOCC Pro-'Tem Customer Signature: Weld County CUSTOMER NATURE NAME A TITLE DATE Capital Business Systems Signature: Christian Sullender REPRESENTATIVE SIGNATURE .20,2.2- /9/O) BUSINESS SYSTEMS,. INC. Installation & Integration Agreement Customer Information: 'Customer Name: Weld County Sheriffs Office Street Address: 1950 O St, Greeley _Contact Name: Edna Mata Email: neuta@euldgov.com Software/Services: City, State, 8t Zip: CO 80631 Phone: 970-400-2050 Product # Serial # Product # I Serial # FUNCTION NUMBER OF USERS PRICE TO CLIENT Print Folder TBD Included Separate scope of work document prepared. This includes all labor on above -listed product/software installation and integration only. Additional Instructions: CONDITIONS A, Customer shall ensure that all of its computer system files and data is adequately duplicated and backed up to your satisfaction prior to Capital beginning integration. Capital will not be responsible for Customers failure to do so nr for the cost of reconstruction of files and data lost during the performance of services, li. LIMITATIONS . A. Hardware & software support other than those items listed on this or another support agreement; B, Backup or restores C Liability for delay or failure to furnish services if such delay is caused by an act of God, strike, government action, or any cause beyond reasonable control of Capital Business Systems, Inc, III, DISCLAIMER OF LIABILITY AND WARRANTY A. Except as specifically provided herein; there are no other warranties expressed or implied, including, but not limited to, warranties of merchantability and fitness fora particular purpose. B. Irt no event shall Capital Business Systems, Inc. be liable for any damages resulting from loss of data, loss of profits, loss of use of products or Equipment, or for any incidental or consequential damages, even if advised of the possibility of such damages. Customer's right to recover damages caused by Capital's fault or negligence shall be limited to moneys actually paid by Customer for the services involved. This limitation of liability shall apply regardless of the form of action, whether in contract or tort including negligence. Any action brought against Capital Business Systems, Inc must be brought within three (3) months of the alleged act or omission in giving rise to damages. IV GENERAL A. The terms and conditions of this agreement prevail over the terms and conditions of any order submitted by the Customers for services under this agreement B. The terms and provisions of this agreement shall not be amended or modified without specific provisions to do so. By signing this agreement, Capital Business Systems, inc. and Customer acknowledge they have read, understand, and agree to be bound by its terms and conditions. Further which, the parties agree that it is their complete statement of agreement between them, superseding all others, oral or written, relating to the subject matter of this agreement. Signatures: Customer: Title: Mike Free art, 0 Po -T Date: JUL Capital Business Title: C Date: yst Inc.: -a Oa, a2©aa- / 9/1(6) C PIT BUSINESS SYSTEMS, INC. Customer Bill To: 0243 e -Automate Account !r Sales Order Agreement 46190 Order ID# Full Legal Name: Weld County Print Shop Address; 1500 2n Contact N Stree Edna Customer Ship To: Full Legal Name: Weld County Sheriff Address: 1950 0 St, Greeley, CO 806 Co Greeley, CO 80631 to Tel. #: 970-400-2050 mail: em act Name: Edna Mate Tel. #; 970-400-2050 Email: errata( tutreldeay COm Canon prrae�eRUNNER ADVANCE DX C5840I Canon Cress Feeding Unit-AQ Canon Inner Finisher -L1 3827C002AA 92,800.00 52,800 403000026A 0000002AA 640.00 640.00 640.0 640 I Instructions/Terms $4,080,00 Sales T N/A Total 4,080 00 Cash Paid Balanced Owed Law/Forum. You agree that the Agreement and any claim related to the .Agreement shall be governed by the internal laws of the state 'n which our principal place of business is located and any dispute concerning the Agreement will be adjudicated in a federal or state court in such state. You hereby consent to personal jurisdiction and venue In such courts and waive transfer of venue. Each party waives any right to a jury trial. i. Loss or Damage, You are responsible for arn; damage to or loss of the Equipment after delivery is completed. No such loss or damage will relieve you from your payr+tent ahl gations under the Agreement, Except for claims losses, or dam,. caused by cur gross negligencd or willful mjsctr4du-! yrou agree to indemnify s against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment. In no event, will we be sable Cgs arty consequential or indirect damages. III. Software/ Data. Except as provided in this paragraph, referenr.es to 'Equipment" include software included as part of, or installed on, the Equipment, We do not own the software and cannot transfer any interest in it to you We are not responsible ror the software and have no rig, or obligations under any related license agreement. You agree that you will look only to the publisher, licensor, or other third parties, if any, who granted you your right to use the software to determine those rights. You are solely responsible for protecting and removing any confidential information. IV. Limitation of Warranties. Except to the extent that we have provided you a warranty in writing, we make no v arranhes express or implied, including warranties of merchantability or fitness fora purpose. You chose any/all th'u'd -party service providers based n your iudgemen.t. You may contact us er the manufacturer for a statement of the warranties, it any, that the manufacturer is providing. We assign to you any warranties given to us. V. Default and Remedies. If you do not pay any sum within 10 days aker its due date, or if you breach any other tzar of the Agreement cr any other ayreernent with, us, you will be in default, and we may require that you return the Equipment toils at your expense end pay us all past due amounts. We may also use ail other legal remedies available to us, including reasonable attorney fees, incurred in enforcing the Agreement. You also agree to pay interest on all past due amounts, from the due date, at 1., per month. Vi. Miscellaneous. The Agreement is the entire agreement between you and us relating to our providing of the Equipment and supersedes any prior representations or agreements, including any purchase orders. The parties agree that the original of the Agreement for enforcement and perfection purposes shall be that paper copy of the applicable Schedule which; bears the stamped or electronically applied replica of your signature or other indication of your intent to enter nto the Agreement; and bears the original of Our manually applied signature. Any change to the Agreement must be in writing signed by each party. Customer's Authorized Signature o2oaa - l y/ (7) ESS SYSTEMS, INC. Company Name Weld County Print Shop Billing Address 1500 2nd Street Contact Name Edna Mate City Greeley Phone Number 970-400-2050 Product Installation Removal & Acceptance Account Number State CO Email Address em ataitryweldgov.com Zip Code 80631 Company Name Weld County Sheriff Shipping Address 1950 O St, Greeley Contact Name City Greeley Phone Number State CO Email Address emata@weldgov.com Zip Code 80631 Sales Representative Christian Sullender Delivery Type Pick Up Installation Instructions Connected Integration Requested Delivery Date t�t Training Elevator Delivery Instructions Product Delivered & Installed z . t QTY Main Unit And Accessories Description Product Number ID 4 Serial # Meter l3AN Meter , Color 1 imageRUNNER ADVANCE DX C5840i imageRUNNER ADVANCE DX C5840i 3827C002AA - 1 Cassette Feeding Unit-AQ1 Cassette Feeding Unit-AQ1 4030C002BA 1 Inner Finisher -L1 (not supported with C58754 Inner Finisher -L1 (not supported with C5870i) 400000021A Supplies: n CBL Return n 3rd ParttLeasing n Customer Owned n Leasing Company iii K�ou,=ni Return to Company: U Have Instructions U Pending Instructions Customer Agrees: X The listed equipment does not have liens or bond by any other company and Capital is released from any liability when disposing of sold units Product Removed STY Main Unit And Accessories Description Product Number ID # tr€ei # fEt3ter 1W Meter Color Supplies:_ The customer hereby certifies that the equipment and supplies listed above have been delivered and received. The installation has been completed and the equipment is in good working order and is satisfactory and acceptable. I hereby authorize Capital Business Systems, Inc. to commence biting in ccordanoe eth the terms and conditions of the Agreement. Mike Freeman, JUL0 6 2022 BOCC Pro —Tetra Customer Signature Title —7--7- Z Z Date Date APPROVED AS TO SUBSTANCE: Elected 0 icial or Department Head APPROVED AS TO FUNDING: Chief Finacial Officer / Controller APPROVED AS TO FORM: Couty Attorney Hello