HomeMy WebLinkAbout20222381.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
WEDNESDAY, AUGUST 17, 2022
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, August 17, 2022, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Scott K. James, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Perry L. Buck
Commissioner Steve Moreno
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
El MINUTES: Commissioner Buck moved to approve the Minutes of the Board of County
Commissioners meeting of August 3, 2022, as printed. Commissioner Saine seconded the motion and it
carried unanimously.
le CERTIFICATION OF HEARINGS: Commissioner Buck moved to approve the Certification of
Hearings conducted on August 3, 2022, as follows: 1) COZ22-0006 — Marisela Mendez, 2) USR22-0010
— Noelia Leal and Melissa Keen, and 3) USR22-0014 - Steven and Kelly Roll. Commissioner Freeman
seconded the motion, which carried unanimously.
• PUBLIC INPUT: Steve Teets, Greeley resident, stated he attended a Greeley City Council meeting
where Senator Barbara Kirkmeyer was in attendance, and further expressed the need to implement
affordable housing or shelters for families and veterans who are experiencing homelessness in Greeley.
He also touched on the need for a more extensive and comprehensive public transit system. Mr. Teets
inquired about the uses for the Community Development Block Grant funding. In response, Chair James
explained those grant funds are available to municipalities to utilize for improvement projects for the
benefit of low- to middle -income residents. Edwin Grant, Greeley resident, shared his education from the
University of Northern Colorado (UNC), and mentioned his observation of there being a large number of
democratic professors at that school.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
la CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda, as printed.
Commissioner Freeman seconded the motion and it carried unanimously.
q1q
Minutes, Wednesday, August 17, 2022
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WARRANTS:
1) GENERAL WARRANTS - AUGUST 16, 2022 Commissioner Buck moved to approve the General
Warrants, as printed Commissioner Freeman seconded the motion and it carried unanimously
BIDS:
1) APPROVE BID #B2200097, TANDEM AXLE TANK TRAILER WITH DUST PALLIATIVE SPRAY
SYSTEM (QTY 2) - DEPARTMENT OF PUBLIC WORKS (CONT'D FROM 8/3/2022) Christie Peters,
Purchasing Department, provided a brief overview of this bid history (formerly #B2100104, and
#62100111), and stated staff recommended rejecting the bid from Kois Brothers Equipment Company,
Inc , due to the exceeded budgeted amount, and the increased cost to build these trailers She elaborated
the budgeted amount for these two trailers was $140,000 00 each, for a total of $280,000 00 The bid
price from Kois Brother Equipment Company for this equipment is $219,574 00 each, for a total of
$439,148 00 Ms Peters stated staff determined to make alterations to their existing trailers to achieve
functionality they need for a cheaper price Commissioner Moreno moved to reject said bid, per staff's
recommendation The motion was seconded by Commissioner Saine, and it carried unanimously
2) APPROVE BID #62200104, INTERMEDIATE DISTRIBUTION FRAME (IDF) AIR CONDITIONING
(AC) PROJECT FOR DEPARTMENT OF HUMAN SERVICES AND SOUTHEAST SERVICE CENTER
- FACILITIES DEPARTMENT Ms Peters stated staff recommends selecting the lowest bidder who met
specifications, MTech Mechanical, for a total amount of $29,515 00 Commissioner Freeman moved to
approve said bid The motion was seconded by Commissioner Moreno, and it carried unanimously
3) PRESENT BID #62200115, RFQ - CONSTRUCTION SERVICES FOR THE RECONSTRUCTION
OF CRS 66 AND 41 INTERSECTION PROJECT - DEPARTMENT OF PUBLIC WORKS Ms Peters
stated three (3) bids were received and staff will make a recommendation at a later date to be determined
NEW BUSINESS:
1) CONSIDER CONTRACT ID #6184 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN —
MATTHEW AND REBECCA COX Jamie Ulrich, Director of the Department of Human Services, stated
this contract is for a new full certification foster care provider located in Severance, Colorado
Commissioner Same moved to approve said contract and authorize the Chair to sign The motion was
seconded by Commissioner Buck, and it carried unanimously
2) CONSIDER CONTRACT ID #6187 GRANT CLOSEOUT CHECK LIST FOR VARIOUS WORKFORCE
INNOVATION AND OPPORTUNITY ACT (WIOA) PROGRAMS, AND AUTHORIZE CHAIR TO SIGN
Ms Ulrich shared the grant closeout is a procedural requirement for all programs with Expenditure
Authorizations Commissioner Freeman moved to approve said grant closeout and authorize the Chair
to sign Seconded by Commissioner Same, the motion carried unanimously
3) CONSIDER CONTRACT ID #6192 2022-2023 PLAN FOR CORE SERVICES PROGRAM AND
AUTHORIZE CHAIR AND DIRECTOR OF DEPARTMENT OF HUMAN SERVICES TO SIGN AND
SUBMIT ELECTRONICALLY Ms Ulrich explained development and submittal of a plan is an annual
requirement governing Core Services funding, and this is the first year of a three (3) year Core Plan
Cycle, which is administered in accordance with rules of the Colorado Department of Human Services
Commissioner Moreno moved to approve said plan and authorize the Chair, as well as the Director of
the Department of Human Services, to sign and submit electronically The motion was seconded by
Commissioner Buck, and it carried unanimously
Minutes, Wednesday, August 17, 2022
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4) CONSIDER CONTRACT ID #6193 AGREEMENT FOR PROFESSIONAL SERVICES FOR
TRANSLATION AND INTERPRETATION SERVICES, AND AUTHORIZE CHAIR TO SIGN -
COLORADO LANGUAGE SERVICES, INC Ms Ulrich stated this agreement will assist in meeting the
high demand for phone interpretation and written translation services Commissioner Buck moved to
approve said agreement and authorize the Chair to sign Seconded by Commissioner Same, the motion
carried unanimously
5) CONSIDER CONTRACT ID #6201 CHILD PROTECTION AGREEMENT FOR SERVICES AND
AUTHORIZE CHAIR TO SIGN - NOCO SPEECH THERAPY AND DIAGNOSTICS Ms Ulrich stated this
is a new agreement which provides mental health services and foster parent training Commissioner
Freeman moved to approve said agreement and authorize the Chair to sign Seconded by Commissioner
Moreno, the motion carried unanimously
6) CONSIDER CONTRACT ID #6202 CHANGE LETTER AMENDMENT #5 TO MEMORANDUM OF
UNDERSTANDING FOR DISASTER RECOVERY NATIONAL DISLOCATED WORKER GRANT
(CORESPONDS) AND AUTHORIZE CHAIR TO SIGN - JEFFERSON COUNTY Ms Ulrich stated this
change letter is an amendment to the Memorandum of Understanding to reduce the amount of awarded
RecoverCO funds by $50,000 00 This reduction is due to a reallocation of unused funds before the
expiration date in August 2022 Commissioner Buck moved to approve said amendment and authorize
the Chair to sign Seconded by Commissioner Same, the motion carried unanimously
7) CONSIDER CONTRACT ID #6159 REGIONAL COMMUNICATIONS USER AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - TOWN OF KEENESBURG Tina Powell, Director of the Department of
Public Safety Communications, stated this agreement allows for the Town of Keenesburg's new police
department to use dispatching services Commissioner Freeman moved to approve said agreement and
authorize the Chair to sign The motion, which was seconded by Commissioner Buck, carried
unanimously
8) CONSIDER CONTRACT ID #6159 REGIONAL COMMUNICATIONS USER AGREEMENT
AMENDMENT #1 FOR WIRELESS RADIO SERVICES AND AUTHORIZE CHAIR TO SIGN - TOWN
OF KEENESBURG Ms Powell stated this amdenment to the user agreement is to allow the Town of
Keenesburg's Police Department to utilize the towers of the Weld County Regional Communications
wireless network Commissioner Freeman moved to approve said amendment and authorize the Chair
to sign Commissioner Buck seconded the motion and it carried unanimously
9) CONSIDER AMENDMENT #2 TO LEAVE MANAGEMENT SERVICES AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - UPMC BENEFIT MANAGEMENT SERVICES, INC, DBA
WORKPARTNERS Stacey Daterie-Frey, Department of Human Resources, stated this agreement
renewal is with Workpartners for the leave management program for this calendar year Commissioner
Moreno moved to approve said amendment and authorize the Chair to sign The motion, which was
seconded by Commissioner Buck, carried unanimously
10) CONSIDER AMENDMENT TO SMALL TRACT OIL AND GAS LEASE COVERING CERTAIN
PROPERTY OWNED BY WELD COUNTY, COLORADO, AND AUTHORIZE CHAIR TO SIGN — PDC
ENERGY, INC Bruce Barker, County Attorney, stated the rules allow for an extension for up to six (6)
months Commissioner Freeman moved to approve said amendment and authorize the Chair to sign
The motion was seconded by Commissioner Buck, and it carried unanimously (Clerk's Note The
amendment acknowledged as change in the mineral acreage )
Minutes, Wednesday, August 17, 2022
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11) CONSIDER CONTRACT ID #6180 AGREEMENT FOR PROFESSIONAL SERVICES FOR
HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) CONTROL PANEL REPLACEMENT
FOR NORTH JAIL COMPLEX AND AUTHORIZE CHAIR TO SIGN - SETPOINT SYSTEMS
CORPORATION Toby Taylor, Director of the Facilities Department, stated Setpoint Systems
Corporation is a single source contractor, in accordance with County Code Section 5-4-95, to replace
two (2) aging HVAC control panels at the North Jail Complex, for a price quote of $26,718 00, and staff
recommends approval Commissioner Moreno moved to approve said agreement and authorize the Chair
to sign Seconded by Commissioner Buck, the motion carried unanimously
12) CONSIDER CONTRACT ID #6185 RIGHT-OF-WAY EASEMENTS FOR RAIL SPUR SITE AND
AUTHORIZE CHAIR TO SIGN - POUDRE VALLEY RURAL ELECTRIC ASSOCIATION, INC Mr Taylor
stated Weld County purchased properties between Nunn and Carr to support a future rail spur site, and
the seller of the property did so with the understanding the easement would be approved when the
Recorded Exemptions were ready to be developed He further explained this is to support the future need
of three-phase power for the rail spur and the adjacent landowner, thus, a 20 -foot utility easement with
Poudre Valley Rural Electric Association will be needed for these operations In response to
Commissioner Same, Mr Taylor explained the rail spur is intended to transport future gravel supplies
Commissioner Freeman moved to approve said easements and authorize the Chair to sign The motion,
which was seconded by Commissioner Same, carried unanimously
13) CONSIDER APPEAL OF THE DECISION BY THE DIRECTOR OF FACILITIES FOR
BID #62200096, MOTOR POOL FLEET SERVICES VEHICLE LIFT REPLACEMENT PROTEST Upon
a request by Chair James, Paul Stern, present via teleconference, introduced himself for the record as a
representative of Liftnow Automotive Equipment Corporation Mr Barker instructed the Board cncerning
the process by which an appeal can take place Ms Peters and Mr Taylor displayed the details
concerning the bid specifications and scope of work Mr Taylor further provided his supporting
documents and explained his reasoning for not recommedning Liftnow Automotive Equipment
Corporation, despite them being the low bidder, which is the typical expectation per Weld County Code
for bid procurement procedures He indicated there was a mandatory pre -bid meeting for vendors to
understand, visually, what the replacement lifts need to look like and their function Mr Taylor stated
Mr Stern's responses to the standardized questions were not thorough, and they included their bid
specialty notes and instructions, which were in direct conflict of the bid specifications, thus it resulted in
a misleading and incorrect final bid proposal Mr Taylor gave a brief overview of the recommended
approval of Ace Equipment and Supply, to show the difference in the bid proposal, with theirs being
complete and meeting all specifications, despite not being the low bidder
Mr Stern gave his rebuttal concerning several of the exhibits that were included and shown for the record
He further stated it is common practice to have subcontractors check into the pre -bid meeting on their
behalf, and it was not known to him that the subcontractor had signed in under his name and was unable
to answer questions on his behalf Mr Stern stated that until now, he had never seen the bid proposal
from Ace Equipment and Supply, and noted they quoted using rolling jacks, and he clarified that was
never included in the original bid specifications He further admitted there was confusion on his end and
the proposal appeared to be incomplete with the stated exclusions and contingencies, and not a turn -key
installation
In response to Commissioner Moreno, Mr Stern explained that had he known they were looking for an
all-inclusive quote, the bid amount would have been $114,965 00 In response to Chair James, Mr Taylor
clarified the data plate on the lift itself is where the specifications came from, and they were looking for a
similar make and model in the replacement, the current model they have includes rolling jacks, and he
stressed again the importance of the mandatory meeting to get those details Commissioner Freeman
moved to deny the appeal Seconded by Commissioner Moreno, the motion carried unanimously
Minutes, Wednesday, August 17, 2022
Page 4
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BC0016
le PLANNING:
1) CONSIDER PARTIAL VACATION OF TWO -LOT RECORDED EXEMPTION, RE -2900, FOR
REMOVAL OF LOT B - GREENLEAF ACRES, LLC, C/O BARRY FEHR: Maxwell Nader, Department of
Planning Services, stated staff received a letter from the applicants requesting the removal of Lot B from
Recorded Exemption, RE -2900, which will be an approximate 154 -acre unplatted parcel. He gave a brief
description of the property history and location, and indicated Lot A is not a part of this request, and no
easements are affected by this request. Mr. Nader stated all code criteria has been met, and staff
recommends approval. Barry Fehr, applicant, was present for questions. No public testimony was offered
concerning this matter. Commissioner Buck moved to approve said partial vacation, with the Condition
of Approval. The motion was seconded by Commissioner Saine, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 10:07 a.m.
These Minutes were approved on the 31st day of August, 2022.
BOARD OF COUNTY COMMISSIONERS
WEL[j►COUNTY, COLORADO
ATTEST:diti �...dp;eA
Scdtt K. James, Chair
Weld County Clerk to the Board
eputy Clerk to the Board
Minutes, Wednesday, August 17, 2022
Page 5
2022-2381
BC0016
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