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Home My WebLink About20221162.tiffRESOLUTION RE: APPROVE APPLICATION FOR JUVENILE DIVERSION AND MARIJUANA TAX CASH FUND PROGRAM FOR RESTORATIVE JUSTICE SERVICES AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for the Juvenile Diversion and Marijuana Tax Cash Fund Program for Restorative Justice Services from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, commencing July 1, 2022, and ending June 30, 2023, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for the Juvenile Diversion and Marijuana Tax Cash Fund Program for Restorative Justice Services from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that Kirsta Britton, 19th Judicial District Attorney's Office, be, and hereby is, authorized to submit said application electronically. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 25th day of April, A.D., 2022. BOARD OF COUNTY COMMISSIONERS WELCOUNTY, COLORADO ATTEST: dddLeAj L:el James, Chair Weld County Clerk to the Board B APPR County A"torney Date of signature: 4aci Mike Freeman, Pro-Tem EXCUSED Perry L Buck teve Moreno EXCUSED Lori Saine CC:DA(ka), AG ICGPIcD) S/S122 2022-1162 DA0027 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Juvenile Diversion allocation funding submission DEPARTMENT: District Attorney PERSON REQUESTING: Kirsta Britton DATE: 4/20/2022 Brief description of the problem/issue: The Division of Criminal Justice allocates funds to each judicial district annually to fund Juvenile Diversion programs. This is the third year of a three year funding cycle. DCJ will fund the 19th Judicial District $153,000 for fiscal year 2022-2023. This amount and the substance of the program is unchanged from the previous two years. We need authorization to submit the application to the Division of Criminal Justice for funding. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve the application to go to a full board meeting for authorization to submit to the state. Not submitting the application will result in a loss of $153,000. Recommendation: Approve the application to be considered at a regular meeting of the Board of County Commissioners. Perry L. Buck Mike Freeman Scott K. James Steve Moreno Lori Saine Approve Recommendation Schedule Work Session Vi et Owl- Other/Comments: 2022-1162 04/2s DR OOz1 Karla Frd From: Sent: To: Cc: Subject: Attachments: Approve Sent from my iPhone Steve Moreno Wednesday, April 20, 2022 2:44 PM Karla Ford Lori Saine Re: Please Reply -Juvenile Diversion Allocation Pass -Around image002.jpg; image001.jpg; Juvenile Diversion allocation passaround form.pdf; 2023- DV-22-30016-19_Weld_County_Juvenile_Diversion_Program__(copy)-AppID400063.PDF On Apr 20, 2022, at 1:27 PM, Karla Ford <kford@weldgov.com>wrote Please advise if you approve recommendation. Thank you! Karla Ford a Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 0 Street, P.0, Box 758, Greeley, Colorado 80632 070.336-7204 oe kford@weldgov.com www.weldgov.com e: N.• **please note my working hours are Monday -Thursday 7:OOa0m 5:00p.m,** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Kirsta Britton <kbritton@weldgov.com> Sent: Wednesday, April 20, 2022 1:22 PM To: Karla Ford <kford@weldeov.com>; Michael Rourke <mrourke©weldgov.com> Cc; Chris Drtvidio <cdovidio@weldgov.com> Subjct: Juvenile Diversion Allocation passaround Hi Karla, attaches is a passaround request for the Juvenile Diversion Allocation. This application is due to the state on 4/27. I have already requested an extension based on the limited time they gave us and then technical issues with their system but I am hopeful we could still possibly get this done by 4/27! Thank your Kirsta Britton Director of Diversion Weld County District Attorney's Office 915 10th Street P.O. Box 1167 Greeley, CO 80632 1 Ch9r7i ffman � b Subject: Karla Ford RE: Please Reply -Juvenile Diversion Allocation Pass -Around From: Lori Saine <Isaine@weldgov,,co> Sent: Thursday, April 21, 2022 3:35 PM T>t Karla Ford <kforci@we& g v,c m> Subject: Fwd: Please Reply -Juvenile Diversion Allocation Pass -Around Yes. Sent from my iPhone Begin forwarded message: From: Steve Moreno <smoreno@Dweldov.co > Date: April 20, 2022 at 2:44:25 PM MDT To: Karla Ford <kfo.. .we ciagy,c > Cc: Lori Saine c1sine wekov.con> Subject: Re: Please Reply -Juvenile Diversion Allocation Pass= rand Approve Sent from my iPhone On Apr 20, 2022, at 1.:27 PM, Karla Ford <kford@wel gov.com> wrote Please advise if you approve recommendation. Thank you! Oa Ford Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 970.336-7204 :: kford(d weld2.ov.con :: www.weldgov.com "Please note my working hours are Monday -Thursday 7:OOa.moa5:00p. o** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e- mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Email This Preview Save as PDF Print Close Window A ZCOMGRANTS Colorado Division of Criminal Justice THIS IS NOT A COMPETITIVE GRANT ONLY DISTRICT ATTORNEY JUVENILE DIVERSION PROGRAMS OR PROGRAMS DESIGNATED TO RECEIVE FUNDING BY THE DA OR DCJ SHOULD COMPLETE THIS APPLICATION. Juvenile Diversion and Marijuana Cash Tax Fund - 20-21, 21-22 and 22-23 Deadline: 4/27/2022 District Attorney's Office, 19th Judicial District 2023 -DV -22-30016-19 / Weld County Juvenile Diversion Program (copy) Jump to: Organizational Details Statement of Work & Application Questions Budget Summary Tables Documents $ 153,000.00 Requested Project Contact Kirsta Britton kbritton(o7co.weld.co.us Tel: 970-400-4775 Additional Contacts cdovidio@co.weld.co.us Organizational Details top District Attorney's Office, 19th Judicial District Telephone970-356-4010 915 10th St. Fax 970-392-4572 Greeley, CO 80631-1117 Web http://www.co.weld.co.us/Departments/DistrictAttorney/ United States EIN 846000813 UEI Chair of the Board SAM 12/28/2021 Scott K. James Expires BOCC- Contracts@weldgoy.com 1. Applicant Doing Business As (DBA) under a parent company/unit of government? V Yes E No 2. Legal Entity Name Enter the Legal Entity Name here. If your agency is a DBA, the Legal name will be different than the Applicant Name. If your agency is NOT a DBA, then the Applicant Name and Legal Entity Name will be the same. Weld County 3. Legal Entity Physical Address Enter the Legal Entity Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street Greeley, CO 80631-9596 4. Enter the district information for the physical address of your organization 04 Colorado US Congressional District (01-07) 13 State Senate District (01-35) 50 State House District (01-65) 19 Colorado Judicial District (01-22) TOTAL 5. Applicant Type E Not for Profit V Public / Government f For Profit Statement of Work & Application Questions top Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. Project Duration 1. Project Start Date MM/DD/YYYY 07/01/2022 2. Project End Date MM/DD/YYYY 36/30/2022 Application Type 3. Will there be a significant change to this project from FY 21-22? Significant change means additional programming, changing of the targeted audience, adding funds to a new budget category, or adding/deleting goals and objectives. If you do not know whether a change is significant, contact kate.ferebee@state.co.us. FT DO NOT SELECT - 2020 - 2021 Juvenile Diversion Allocation ✓ DO NOT SELECT - 2021 - 2022 Juvenile Diversion Allocation ✓ YES - significant changes from FY 21-22 ✓ NO - no significant changes from FY 21-22 Project Officials 4. Project Director: Name Enter salutation, first, last, title, agency (e.g. Mrs.Sally Smith, Program Coordinator, ABC Company) Kirsta Britton 5. Project Director: Email Address kbritton@co.weld.co.us 6. Project Director: Phone Number 970-400-4775 7. Financial Officer: Name Enter salutation, first, last, title, agency (e.g. Mr. John Doe, Senior Accountant, ABC Accounting Services) Chris D'Ovidio 8. Financial Officer: Email Address cdovidio@co.weld.co.us 9. Financial Officer: Phone Number 970-400-4447 10. Signature Authority: Name Enter salutation, first, last, title, agency (e.g. Ms. Jane Austen, County Commissioner Chair, ABC Company) Scott James, Chair of the Board, Board of Weld County Commissioners 11. Signature Authority: Mailing Street Address 1150 O Street, PO Box 758 12. Signature Authority: City, State, Zip Greeley, CO 80631 13. Signature Authority: Email Address BOCC-Contracts@weldgov.com 14. Signature Authority: Phone Number 970-336-7204 Statement of Work 15. Implementing Agency (if doing business as another agency) Please include the Agency Name, Mailing Address, and Phone Number Weld County District Attorney's Office PO Box 1167 Greeley, CO 80632 16. Project Plan -answer not presented because of the answer to #3- 17. Provide a brief narrative of collaborative efforts and additional agencies included in planning and implementation of project / program. -answer not presented because of the answer to #3- 18. Describe how evidence -based programs and practices are utilized in operation of this program. - answer not presented because of the answer to #3- 19. If incentives will be included in the services to be provided, specifically describe the incentives, how eligibility to receive incentives will be determined, how they will be administered, and how they will be tracked. -answer not presented because of the answer to #3- 20. Funding Sources by Percentage Indicate the estimated percentage of funding represented by each of the following for your total juvenile diversion budget. �51 % DCJ / State allocation 49 % County / Municipality 0 % Other State Funding 01% Federal Of % Foundation 01% Other 100.00 TOTAL 21. Eligible populations to be served (check all that apply): ✓ First-time Offenders ✓ Low risk r Medium risk I ▪ High risk ✓ Misdemeanor r Felony 1 or 2 IT Felony 3 ✓ Felony 4 ✓ Felony 5 ✓ Felony 6 r Sex Offense r Drug Offense ✓ Weapon Offense ✓ Minor in Possession of Alcohol or Marijuana 22. List assessment(s) or risk screening tool(s) being utilized for diversion -eligible youth. Currently, the MAYSI II, Arizona Risk and Needs Assessment, AUDIT and/or CUDIT (Alcohol/Cannabis Use Disorder Identification Test), the CRAFFT, or the VIPR S (Violence Injury Protection and Risk Screen) are used. Not all tools are used for every juvenile if not indicated. 23. What services does your agency provide in house for juveniles in your program? (check all that apply) r; Substance Use Treatment E Mental Health Treatment ✓ Teen Court ET Education / Tutoring ✓ Life Skills I • Restorative Justice ✓ Victim / Offender Mediation I • Community Service ✓ Restitution ✓ Employment j/ Vocational ✓ Drug / Alcohol Classes ✓ Offense Specific Classes E7 Pro -social Activities r Family Counseling 24. What services does your agency outsource for juveniles in your program? (check all that apply) -answer not presented because of the answer to #3- 25. How are you utilizing additional funds to expand or enhance previous programming (if applicable)? - answer not presented because of the answer to #3- 26. How are you providing minority youth with equitable opportunities to access diversion services? The biggest impact on minority youth getting equitable access to Diversion was when processes were changed so that Diversion staff were able to review every single case, rather than be referred cases from a third party. Deputy District Attorney's revolve through juvenile assignments fairly quickly as they advance in their careers. As such, being beholden to frequently changing prosecutors with their own biases referring cases meant that there did not seem to be equitable access. Once Diversion staff were able to look at every case, in conjunction with many trainings on bias, anecdotally these numbers were able to change to reflect a more equitable distribution of Diversion opportunities. Generally, Weld County Diversion participants have been more likely to be Hispanic females, which is opposite of the statewide data. This has not been the breakout for the current fiscal year which is interesting as that's been a long held trend. However, the program did question the relatively lower number of males served and has focused on boys access to Diversion in the past year. This reflects that focusing on underserved populations can be effective in providing equitable opportunities for Diversion. The Director was approached by OMNI to see when screening changes occurred to determine if it could be shown that Diversion staff reviewing every case could elicit a more equitable distribution of Diversion. Unfortunately, these changes predated existing data and so that couldn't be studied. However, it is a priority for Diversion participant data to at least match the demographics of the community. 27. Please explain how you may adjust your program this year based on last year's results. Our target numbers for the 21-22 fiscal year were set when things were still largely shut down for the pandemic. This spring, number are starting to return to pre -pandemic levels. This impacts the workloads for staff. We don't plan to adjust programming as of yet, but we are watching numbers to see how that impacts process. The non-profit partner that was providing Restorative Justice has closed. Locally, RJ is wanted as a component of not just juvenile justice but for the community as a whole. However, building yet another RJ program is a challenge. It is our intention to always have funds available for RJ so that when it is an option, we are ready to fund it. However, it is a shift in programming to not have this option. 28. Have you met your target goals and objectives for the past 5 years? s/ YES r NO 29. If "YES," please explain how you will adjust your objectives this fiscal year. Note: This will not affect your funding. Goals and objectives should be targets that help programs continually improve. Enter N/A if not applicable. Even though RJ hasn't been available to Weld youth since August of 2021, I would say that we are meeting goals otherwise and will adjust our RJ goal to reflect our reality. 30. If "NO," please explain why. Note: This will not affect your funding. Goals and objectives should be targets that help programs continually improve. Enter N/A if not applicable. -no answer - Budget Summary top Budget Summary Requested/Awarded Personnel Supplies and Operating Travel Equipment Consultants / Contracts Indirect Total Tables top Goals & Objectives GOAL 1 Goal 1 Objective 1.1 Objective Outcome Measurement Timeframe Objective 1.2 Objective Outcome Measurement Timeframe Diversion Grant Funds $ 98,000.00 $ 764.00 $ 1,236.00 $ 0.00 $ 53,000.00 $ 0.00 $ 153,000.00 Reduce the number of juvenile delinquency filings/cases by successfully diverting juveniles from the traditional justice system. Interview juveniles referred to Diversion, screen using the MAYSI II, deliver appropriate sanctions and referrals, and provide case management for Diversion clients. 100% of youth required to be screened for Diversion eligibility with the ARNA, 100 youth will be diverted; 100% of consenting youth will be screened with the MAYSI II, 20% will be referred for a formalized assessment, 75% of youth will receive services to which they are referred, 80% of youth will complete their agreement, fewer than 15% of youth will reoffend within one year of program completion. Diversion module, Excel Spreadsheet and client record, CDAC Action database and Colorado Courts Data Access database. By June 30, 2023 Objective 1.3 Objective Outcome Measurement Timeframe GOAL 2 Goal 2 Objective 2.1 Objective Outcome Measurement Timeframe Objective 2.2 Objective Outcome Measurement Timeframe Objective 2.3 Objective Outcome Measurement Timeframe GOAL 3 Goal 3 Objective 3.1 Objective Outcome Measurement Timeframe Objective 3.2 Objective Outcome Measurement Timeframe Objective 3.3 Objective Outcome Measurement Timeframe Project Evaluation Project Evaluation- Describe the approach for evaluating the project in response to the stated objectives, outcomes and measurements. See instructions for further information. Investigate and collaborate with partners to identify a Restorative Justice option. Attend CMP meetings to discuss Restorative Justice options. Community partners will be aware of the need for RJ services. CMP meetings will be attended by the Diversion Director 75% 'Jr the time. By June 30, 2023 Personnel: Budget & Budget Narrative Details Position Title Personnel and Name 1 Director of Diversion Annual Base Salary Annual Base to be Paid Salary by Diversion Funds % Salary To Be Annual Paid By Base Fringe Diversion Funds $ 92,754.00 $ 13,905.00 14.99 % $ 39,831.00 $ 0.00 Annual % Fringe Total Base Fringe to To be Total Salary + be Paid by Paid by Annual Base Fringe To Budget Narrative & Diversion Diversion Salary + Be Paid By Justification Funds Funds Fringe Diversion Funds 0.00 % 3 132.585.00 $ 13,905.00 60% of time is spent on this project, with an estimated 14.99% of the allocation supporting this position. Salary is based on the Counties scheduled pay scale and representative of 15 years program experience. Fringe is calculated by using the following percentage of the salary: Social Security 7.65%, Unemployment Compensation .09%, workers compensation insurance premium .08%, retirement and savings plan payments 10.75%, life insurance and accidental death and dismemberment .575%, health insurance premium 11.8%, short and long term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30% for a total of approximately 42.6%. An estimated 3% cost of living increase will likely occur January 2022 and is factored into requested amounts. This increase will be for all County employee salaries. A salary survey in 2016 shows the salary is less than other Diversion Directors in District Attorney's Offices. This position does all administration, supervision, collaboration, and evaluation efforts for Diversion and is a member of the DA's Office management team. 2 Case $ 60,330.00 $ 60,330.00 100.00 % $ 26,496.00 $ 26,496.00 100.00 % $ 86,826.00 $ 86,826.00 The amount requested Manager will fund the Case manager salary. Salary is based on the Counties scheduled pay scale and is commensurate with experience. Fringe is calculated by using the following percentage of the salary: Social Security 7.65%, Unemployment Compensation .09%, workers compensation insurance premium .08%, retirement and savings plan payments 10.75%, life insurance and accidental death and dismemberment .575%, health insurance premium 11.8%, short and long term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30% for a total of approximately 42.6%. An estimated 3% cost of living increase will likely occur January 2022. This increase will be for all County employee salaries. The case manager salary was set after reviewing the pay rates of similar positions in the County and is also reflective of rates of pay for other Diversion counselors in the state, per the 2016 salary survey. Complete job descriptions are attached as required. 3 $ $ $ $ $ 0.00 $ 0.00 4 $ $ $ $ $ 0.00 $ 0.00 5 $ $ $ $ $ 0.00 $ 0.00 6 $ $ $ $ $ 0.00 $ 0.00 7 $ $ $ $ $ 0.00 $ 0.00 8 $ $ $ $ $ 0.00 $ 0.00 9 $ $ $ $ $0,00 $0.00 10 $ $ $ $ $ 0.00 $ 0.00 Total $153,084.00 $ 74,235.00 48 % $ 66,327.00 $ 26,496.00 40 % $219,411.00 $100,731.00 Non -Personnel: Budget Narrative Details Budget Item Item SUPPLIES & OPERATING S&O 1 S&O 2 S&O 3 S&O 4 S&O 5 S&O 6 S&O 7 S&O 8 S&O 9 S&O 10 Supplies & Operating Total TRAVEL T1 Office Supplies Conference Registrations Travel related expenses Amount To Be Paid By Budget Narrative and Justification Diversion Funds $ 264 This will fund basic office supplies to include business cards, copy paper, triplicate forms, cleaning supplies, snacks for juveniles while participating in Diversion activities. $ 500 Conference registration. While a specific conference has yet to be determined, this is consistent with conference registration costs for years past. $ 764 $ 1,505 Anticipated travel costs include at least three trips to Denver and related travel expenses to attend conferences, including air and ground transportation, hotel and meal expenses. Mileage is estimated at the Weld County reimbursement rate of $.54/mile. T2 $ T3 T4 T5 T6 T7 T8 T9 T 10 Travel Total EQUIPMENT (Items over $5,000 PER UNIT and with a useful life of more than a year) E1 E2 E3 E4 E5 E6 E7 E8 E9 E 10 Equipment Total CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES) CC 1 CC 2 CC 3 CC 4 CC 5 CC 6 CC 7 CC 8 CC 9 CC 10 Consultants/Contracts Total INDIRECT I1 Indirect Total Total Documents top $ $ 1,505 $ 0 $ $ 0 Restorative $ 50,000 The Weld County District Attorney's Office will contract with a local Justice non-profit with Restorative Justice Programming to provide Restorative Justice conferencing for Diversion participants. This is an established relationship with a community partner. Documents Requested * Financial Management Questionnaire (FMQ) download template Job Descriptions for Grant -Funded Positions MOU with DCJ-Funded Collaborators List of Board Members (Required for Community -Based Programs) Budget Revision (DCJ Form 4-A) download template Change in Project Officials (DCJ Form 4-B) $ 50,000 $ 0 $ 52,269 Required? Attached Documents * download template Change in Grant Award Period (DCJ Form 4-C) download template Modification of Other Grant Agreement Terms (DCJ Form 4-D) download template Consultants/Contracts (DCJ Form 16) download template CONTRACT DEBARMENT VERIFICATION (DCJ FORM 17) download template Most Recent Full Financial Audit and Governance Letter (or ✓ Full Financial Review if revenues under $300,000) Organizational Chart Certificate of Insurance (Required for Community -Based Programs) CAC Certification/Substance Use Disorder State Licensure Agency License to Provide Substance Use Disorder Treatment Budget Revision Worksheet Award Acceptance and Revisions Certificate Increase/Decrease Request Form download template DCJ Form 4E (To be used with Increase/Decrease Form) download template Other Extra 1 -empty- 2 -empty- 3 -empty- 4 -empty- 5 -empty- 6 -empty- 7 -empty- 8 -empty- 9 -empty- 10 -empty- 11 -empty- 12 -empty- 13 -empty- 14 -empty- 15 -empty- 16 -empty- 17 -empty- 18 -empty- 19 -empty- 20 -empty- * ZoomGrants. "' is not responsible for the content of uploaded documents. Application ID: 400063 Become a (an of ZoomGrants'. on Facebook Problems? Contact us at QuestansAZoomGrants.com ©2002-2022 GrantAnalyst.com. All rights reserved. *ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnayst.com, LLC. 1 .it I Browser APPLICATION FOR JUVENILE DIVERSION AND MARIJUANA TAX CASH FUND PROGRAM FOR RESTORATIVE JUSTICE SERVICES APPROVED AS TANCE: Elected Official o,%Departmen Head APPROVED AS T O FUNDING: Controller APPROVED AS TO FORM: County Attorney Hello