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Home My WebLink About20223286.tiffRESOLUTION RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - KIDS AT HEART WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Promoting Safe and Stable Families (PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Kids at Heart, commencing October 1, 2022, and ending September 30, 2023, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Promoting Safe and Stable Families (PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Kids at Heart, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 23rd day of November, A.D., 2022, nunc pro tunc October 1, 2022. BOARD OF COUNTY COMMISSIONERS WECOUNTY, COLORADO ATTEST: diedr4A) �', XGto;(1 Weld County Clerk to the Board County A° orney Date of signature: 12/27/22 Scott K. James, Chair `"IUttj2( ro-Te teve Moreno cc:!-tSD 2022-3286 HR0094 Con t\C* f(9c4q5 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: November 8, 2022 TO: Board of County Commissioners --- Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Promoting Safe and Stable Families (PSSF) Partnership Project Agreement with Kids at Heart Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Promoting Safe and Stable Families (PSSF) Partnership Project Agreement with Kids at Heart. The Department is requesting to enter into an agreement with Kids at Heart for the Promoting Safe and Stable Families (PSSF) Partnership Project for the term of October 1, 2022 through September 30, 2023. This project is a collaborative prevention effort between the Weld County Department of Human Services (WCDHS) and Kids at Heart to offer support to Weld County foster, adoptive and kinship families as well as biological children of these families through respite programs. Reimbursement will be provided through the PSSF grant awarded to Weld County and/or available TANF funding. Weld County will reimburse Kids at Heart for actual costs per month, not to exceed $30,794.00 for the term of this Agreement. Kids at Heart will also contribute a 30% match in the amount of $13,197.00, resulting in a total project amount of $43,991.00. I do not recommend a Work Session. I recommend approval of this Agreement and authorize the Chair to sign. Perry L. Buck Mike Freeman, Pro-Tem Scott K. James, Chair Steve Moreno Lori Saine Approve Recommendation en Schedule Work Session Other/Comments: Pass -Around Memorandum; November 8, 2022 - CMS ID 6445 Page 1 2022-3286 X 11 23 rwati PSSF Partnership Project Agreement THIS AGREEMENT, made and entered into thisad of N1\18'144022, by and between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Human Services, hereinafter referred to as "WCDHS", and Kids at Heart, hereinafter referred to as "KAH." WITNESSETH: WHEREAS, WCDHS and KAH have identified a need for support of foster, adoptive and kinship families as well as biological children of these families; and WHEREAS, WCDHS and KAH are willing and able to commit personnel resources to the provision of services according to the terms and conditions set forth herein. WHEREAS, the Colorado Department of Human Services has awarded funding to WCDHS and KAH through the Promoting Safe and Stable Families Program (PSSF), which is guided and funded by the Federal Adoption and Safe Families Act, Title IV -B, Sub -Part 2, and WCDHS has funding available through Temporary Assistance for Needy Families (TANF). NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and for other consideration of the sufficiency and receipt of which is hereby acknowledged, the parties hereto covenant and agree as follows: Project Description 1. The services described herein will in part be known as the WCDHS PSSF Partnership Project, hereinafter referred to as the "Project". The Project is a collaborative effort of WCDHS and KAH to offer support to foster, adoptive and kinship families as well as biological children of these families. 2. Kids at Heart will offer the following three (3) respite programs to foster, adoptive and kinship families: Fundango, Summer Day Camps and Teen Connect. The respite programs will be implemented in accordance with Exhibit C. Personnel 1. Standards. KAH shall provide all services pursuant to this Agreement in accordance with applicable state and federal law, and any performance standards jointly established by WCDHS and KAH. KAH shall provide information to the employees regarding what is necessary to facilitate performance of its obligations to WCDHS under this Agreement. If an employee is required to be licensed or to act under the supervision of a licensed person or entity during job duties performed by an employee for KAH, KAH shall be solely responsible for verifying such licensure or providing such required supervision. 2. Employee Costs. KAH shall be responsible for direct payment to the employees of all personnel costs associated with the employees, including, but not limited to, salary, benefits, employment taxes, and insurance. 3. Compliance with Laws and Record Maintenance. KAH shall be responsible for compliance with all laws concerning employee benefits and compliance with Immigration Reform and Control Act of 1986. In addition, KAH shall be responsible for completion, reporting and maintenance of payroll and benefit records, and KAH will be the W-2 Employer for purposes of record keeping. 1 4. Compliance with the Fair Labor Standards Act ("FLSA"). Each party agrees to maintain records of actual hours worked by an employee during each pay period. Each party agrees to comply with the FLSA. 5. Contract Amount. WCDHS shall reimburse KAH for actual costs per month, not to exceed $30,794.00 for the term of this Agreement. KAH shall contribute a 30% match in the amount of $13,197.00 resulting in a total project amount of $43,991.00 for the term of this Agreement. Allowable expenses are noted in Exhibit C, Approved Budget, and include personnel costs, supply and administrative costs. 6. Bne. KAH shall issue an invoice on or before the 10th day of the month to WCDHS for actual costs incurred in the previous month. Each invoice should also note the amount of matched funding KAH contributed during the previous month. WCDHS agrees to submit the approved invoice for payment within ten (10) business days of the date the correct invoice is received. 7. Excluded Parties List. For all contracts more than $25,000, WCDHS or its associated entity shall obtain from KAH a certification that neither KAH nor any of its principal employees are listed on the General Services Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs. KAH shall supply this certification within 10 days of execution by both parties of this agreement. Failure to supply this certification will be considered a default. 8. Worker's Compensation Insurance. KAH will furnish and keep in force and effect during the term of this Agreement workers compensation insurance as may be required by law and as may concern the employees funded under this agreement. Upon written request, each party shall furnish a Certificate of Insurance verifying coverage for workers' compensation. 9. Insurance. KAH shall procure at least the minimum amount of automobile liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to WCDHS prior to the performance of any services under this Agreement. Professional Liability (Errors and Omissions Liability) is also required. The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of services of this contract. KAH shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Agreement resulting from professional services. In the event that the professional liability insurance required by this Agreement is written on a claims -made basis, KAH warrants that retroactive date under the policy shall precede the effective date of this Agreement; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Agreement is completed. Minimum Limits: Per Loss Aggregate $1,000,000 $1,750,000 10. Contact Persons. The Contact Person for KAH and the Contact Person for WCDHS are each set forth on Exhibit B attached hereto and incorporated herein. The designated Contact Person for each party may be changed from time to time so long as notice of such change is provided to the other party, following the procedure for Notices as set forth in this Agreement. Unless a formal notice is required as set forth in paragraph 21, any requirement of communication between the KAH and WCDHS shall be satisfied if such communication is provided to the other party's Contact Person. 11. Periodic Meetings. During the term of this Agreement, arrangements shall be made for periodic meetings between the Contact Persons of WCDHS and KAH to promote understanding of and adjustments to any operation or activity involved herein. 2 12. KAH Board Members. KAH shall maintain, at its own expense, insurance for KAH Board Members. 13. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules, regulations and policies implementing HIPAA requirements whether now or hereafter existing. KAH and WCDHS agree to execute Business Associates Agreements as may be determined to be necessary. 14. Compliance with ADA. Each party hereby expressly agrees to comply with any rules, regulations and policies implementing the Americans with Disabilities Act requirements whether now or hereafter existing. 15. Term. The term of this Agreement shall be from October 1, 2022, through September 30, 2023. 16. Termination. WCDHS or KAH may terminate this Agreement upon giving the other party thirty (30) days prior written notice. In the event of termination, KAH shall promptly provide to WCDHS all information necessary for payment of any outstanding compensation. Neither party shall have any further obligations after the effective date of termination, except for such obligations that (i) accrued prior to the effective date of termination, or (ii) are expressly stated herein to extend beyond the effective date of termination. Additionally, if the State of Colorado immediately terminates its agreements with WCDHS regarding the funding of this Agreement for the public interest or any other reason, WCDHS may immediately terminate this Agreement without the thirty (30) days' notice. 17. Default. Except in situations when termination is the appropriate action pursuant to paragraph 16, each party shall promptly notify the other party of actions that have caused, in the notifying party's opinion, a default or breach of any term or provision of this Agreement. If such default or breach is not cured within thirty (30) days after the delivery of such notice, the notifying party may, at its election, declare this Agreement terminated, or proceed to seek any remedies to which it may be entitled under the law, or both. Any waiver by either party of any term or provision of this Agreement at any one time shall not constitute a waiver of any other or all provisions. Any waiver of any part or provision of this Agreement at any one time shall not constitute a waiver for all times. 18. Parties' Relationship. The parties to this Agreement intend that the relationship between them contemplated by this Agreement is that of independent entities working in cooperation. KAH employees or agents are not to be considered WCDHS employees for any purpose and said persons may not hold themselves out as employees or agents of WCDHS or otherwise make any representation or commitment on behalf of WCDHS. WCDHS employees or agents are not to be considered employees of KAH for any, purpose and said employees may not hold themselves out as employees or agents of KAH or otherwise make any presentations or commitments on behalf of KAH. Under this Agreement, except for the payments as stated herein, neither party shall be in any way required to provide any pecuniary benefits, salaries, wages or fringe benefits to employees of the other party. 19. Indemnification. KAH shall indemnify and hold WCDHS harmless from all claims, actions, penalties, liabilities, damages, or expenses, including reasonable attorney's fees and other costs of defense or settlement, legal or equitable, made against or suffered by WCDHS arising out of or related to the action or omission of any KAH employee while performing services for or under the auspices of KAH, or arising out of or assumed by KAH under this Agreement or KAH's failure or alleged failure to perform such duties. The indemnities and assumptions of liabilities and obligations herein provided for shall continue in full force and effect notwithstanding the expiration or termination of this Agreement. Notwithstanding any provision in this Agreement to the contrary, however, neither party waives any immunities to which they are entitled pursuant to law. 20. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and proceedings, WCDHS or KAH shall, during and after the term of this Agreement, keep confidential all information relating to this Agreement and shall utilize their best efforts to prevent and protect such information from unauthorized 3 disclosure by their employees and agents. WCDHS and KAH shall further not use or allow their agents or employees to use any information to the competitive disadvantage of or in any way which is detrimental to either party. 21. Notices. All notices and other communications required or permitted under this Agreement shall be given in writing and shall be delivered in person or sent by registered or certified mail, postage prepaid, return receipt requested, as follows: a. If to KAH: b. If to WCDHS: Ethan Dexter, Executive Director Kids at Heart 6501 Brittany Street Fort Collins, Colorado 80525 Jamie Ulrich, Director Weld County Department of Human Services P.O. Box A Greeley, CO 80632 22. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties with respect to its subject matter and supersedes all prior agreements or understandings, whether written or unwritten, with respect to the same subjectmatter. 23. Amendment. This Agreement may not be amended or modified except by a written instrument executed by all parties to this Agreement. 24. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the ease of reference and shall not in any way affect the meaning or interpretation of this Agreement. This document may be executed in two or more counterparts, each of which may be deemed an original. This Agreement will take effect when a single original or counterpart copies are executed by each party. 25. Applicable Law. This Agreement shall be controlled, construed, and enforced in accordance with the laws of the State of Colorado and the rules and regulations issued pursuant thereto. Any provision of this Agreement, whether incorporated herein or not by reference, which provides for arbitration by any extra- judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. It is further agreed by both parties that any causes of action arising out of this Agreement shall be vetted in the courts of Weld County, Colorado, to the extent that those courts are reposed with subject matter jurisdiction. Both parties agree to submit themselves to the personal jurisdiction of those courts. 26. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 27. Further Assurances. The parties shall, upon request, execute, deliver and/or furnish all such documents and instruments, and do or cause to be done all such acts and things as may be reasonable to effectuate the purpose and intent of this Agreement. 28. Assignment. This Agreement may not be assigned without first obtaining the consent of the non -assigning party. 29. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with Section 18-8- 301 C.R.S., et.seq., (Bribery and Corrupt Influence) and Section 18-8-401 C.R.S., et.seq. (Abuse of Public Office), as 4 amended, and that no violation of such provisions is present. The signatories hereto state that to the best of their knowledge, no State employee has any personal or beneficial interest whatsoever in the service or property described herein. 30. Fund Availability. Financial obligations of WCDHS payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by WCDHS. 31. Required Approval. This Agreement shall not be deemed valid until it has been approved by any and all necessary and required entities. 32. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of County Commissioners for Weld County to provide funding not already budgeted for the applicable fiscal year. 33. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 34. No Third -Party Beneficiary Enforcement. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow my claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall bean incidental beneficiary only. 5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written above. COUNTY: ATTEST: st41/ `f+w;K• BOARD OF COUNTY COMMISSIONERS Weld C un erk to the Board WELQ COUNTY, COLORADO By: Deputy Clerk t, he B s ar t 6 Scott K. James, Chair N0V 2 3 2022 CONTRACTOR; Kids at Heart 6501 Brittany Street Fort Collins, Colorado 80525 By: Ethan Dexter (Nov 3 202211:46 MDT) Ethan Dexter, Executive Director Date: Nov 3, 2022 Exhibit A Scope of Services Contractor will provide Respite Services. INTRODUCTION/BACKGROUND The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and support services to accomplish the following objectives: • To prevent child victimization among families at risk through the provision of supportive family services. To assure children's safety within the home and preserve intact families in which children have been maltreated when the family's problems can be addressed effectively. To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in accordance with the Adoption and Safe Families Act of 1997. To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children. The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs. Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20 percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for Children and Families (ACF). SCOPE OF WORK (RESPITE) Kids at Heart is a non-profit agency that supports foster, adoptive and kinship families as well as biological children of these families. Kids at Heart mobilizes volunteers who provide direct support for foster and adoptive families who work hard to provide the love, safety and stability children need and deserve. The agency welcomes all people, regardless of race, gender, age, economic status, physical or mental ability, sexual orientation, familial status or faith history. Kids at Heart began in 2001 when the congregation of Heart of the Rockies Christian Church shared in the experiences of a family going through the foster -to - adopt process. The church discovered the unmet needs of the adoption and foster community. Often these families have little social support while they work to heal the trauma children have experienced. This is due to both the restrictions of the foster care system and the difficulty in finding qualified care providers for their children who often have troubled backgrounds. Kids at Heart is not a faith -based organization and there is no discussion of faith in the programs, among staff or any mention when providing new or returning families with services. Kids at Heart offers the following three (3) respite programs to foster, adoptive and kinship families: Fundango, Summer Day Camps and Teen Connect. They are expanding current programming into Weld County to serve more foster, kinship and adoptive families. Fundango is a respite program for all children of foster, adoptive, and kinship parents in Northern Colorado. Fundango events are currently held in Fort Collins and in Loveland. Respite care enables adoptive, foster and kinship parents to take a safe, rejuvenating break to energize and regroup from the often -challenging task of parenting kids who have experienced abuse, trauma and neglect. Fundango provides eight (8) hours of center -based respite each month for approximately 30 children, it gives families a temporary relief from everyday tasks to help reduce stress, to support family stability, prevent abuse and neglect and minimize the need for out -of -home placement. Not only does Fundango provide respite, but it also allows kids to play with other children who are in similar situations as their own. Summer Day Camps (formerly Teen Camps) are one (1) -day activities for adoptive, foster and kinship teens ages 10-18. The events are held at a camp that is off -the grid, pristine playground where children discover both the natural world and their own innate skills and confidences. The event is packed full of adventures and activities that engage the children in skill -building, learning, reflection and growth. This program was developed in response to the COVID-19 pandemic and may be adjusted to a multi -day camp when safe to do so according to County and State guidelines for community spread. The Teen Connect program is specifically designed to meet the needs of today's foster, kinship and adoptive teens. By meeting twice per month for indoor rock climbing, the Kids at Heart staff facilitate open dialog and assist teens with developing life skills for adulthood. From goal setting and achieving, overcoming obstacles, and supporting peers to cooking skills, problem solving techniques and making friends, this program helps to build self- confidence, awareness and connections among teens with foster, kinship and adoptive backgrounds. Work Plan OUTCOMES, BENCHMARKS, AND MILESTONES Outcome statement: Foster, kin and adoptive parents shall use respite to provide themselves a break to reenergize and to provide their children the opportunity to engage in fun and meaningful activities. Foster, kin and adoptive parents shall complete surveys annually to measure their satisfaction with the respite that they received. Key Activity A: Fundango Tasks Families shall voluntarily enroll in our Fundango program, completing our intake process. Time Period Ongoing, monthly Deliverable A minimum of 50 children (unduplicated) shall attend Fundango at least once. Many families who attend one shall likely attend again and all unduplicated and duplicated numbers shall be reported. Measurement Family logs shall be generated and submitted after every with each month's report. Person(s) Responsible Executive Director Budget Category Time -Limited Reunification (LTR), APS, Family Preservation and Family Support LTR, APS, Families shall complete December 2022 for All families who attend Fundango shall complete an end We shall achieve an overall participants from of year survey for each year they attend at least one event. 2022 and December 2023 for participants from 2023 an end of year survey. satisfaction score of 95%. Executive Director Family Preservation and Family Support Work Plan Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category LTR, APS, Family Preservation and Family Support All school aged children who attend Fundango shall complete an end of year survey. December 2022 for participants from 2022 and December 2023 for participants from 2023 All school aged children who attend Fundango shall complete our end of year survey for each year they attend at least one event. We shall achieve an overall satisfaction score of 95%. Executive Director All new volunteers shall receive a survey after their new volunteer training. Ongoing All new volunteers who complete our volunteer training program shall complete our volunteer training survey. We shall achieve an overall satisfaction score of 95%. Executive Director LTR, APS, Family Preservation and Family Support All participating volunteers shall receive an end of year survey. December 2022 for participants from 2022 and December 2023 for participants from 2023 All volunteers who volunteer shall complete our end of year survey at the end of each year they volunteer. We shall achieve an overall satisfaction score of 95%. Executive Director LTR, APS, Family Preservation and Family Support Key Activity B: Summer Day Camps Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category Families shall voluntarily enroll in our Summer Day Camps, completing our intake process. April 2023 A minimum of 20 children (unduplicated) shall attend our three (3) Summer Day Camps. Family logs shall be generated and submitted after we have completed our three (3) Teen Day Trips. Executive Director LTR, APS, Family Preservation and Family Support Families shall complete an end of program survey. August 2023 All families who Summer Day Camp shall complete our end of program survey. We shall achieve an overall satisfaction score of 95%. Executive Director LTR, APS, Family Preservation and Family Support All children who attend Summer Day Camps shall complete an end of program survey. August 2023 All children who attend Summer Day Camp shall complete our end of program survey. We shall achieve an overall satisfaction score of 95%. Executive Director LTR, APS, Family Preservation and Family Support Work Plan Key Activity C: Teen Connect Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category Families shall register their teens (ages 13 to 18) for the scheduled Teen Connect events. Oct 2022 to Sept 2023 A minimum of 5 youth per event shall attend. As COVID-19 restrictions change, additional teens shall be supported. Family logs shall be generated after every event and submitted. LTR, APS, Family Preservation and Family Support LTR, APS, Family Preservation and Family Support Key Activity Dr REPORTING AND PERFORMANCE MONITORING Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category PSSF sites shall comply with Colorado Department of Human (CDEC) data collection methodology system. Data reports shall show tasks/activities completed to align with designated outcomes and measures of services provided. 10/01/2022- 09/30/2023 Data on all PSSF services/activities shall be entered into CDEC data -system. • Entering large event data in CDEC data system after each respite or camp event. Required data shall be entered into CDEC data -system within five (5) working days of completing a task or activity Weld County Department of Human Services Executive Director Personnel Services Invoices/ Expenditure reports Required monthly or when requested. 10/01/2022- 9/30/2023 Invoices/Expenditure reports must be submitted on a monthly basis to the WCDHS to submit to CDEC on the PSSF Invoice Template provided by the Office of Early Childhood to the invoice email: CDEC invoicing(a,state.co.us Subcontractor shall submit all invoices/expenditure reports by the 10th day of each month for WCDHS to get final monthly invoice submitted by the 20th of each month. Final billing for each fiscal year must be submitted per Exhibit D — Additional Provisions. Executive Director Personnel Services Submit programmatic reports to CDEC. Report templates shall be provided or created in Salesforce. When requested. 10/01/2022- 9/30/2023 Reports shall be submitted according to CDEC timeframes and include all requested information. Reporting templates shall be provided by the PSSF Program Manager Reports shall be submitted to CDEC twice per year during the federal fiscal year. The first report is due on the last business day of April each year. The final report is due on the last business day of October each year. Weld County Department of Human Services Executive Director Personnel Services Work Plan Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category PSSF Programs shall run reports and monitor outcomes using CDEC data -system Quarterly or when requested 10/01/2022- 9/30/2023 Reports shall be reviewed in the CDEC data -system to ensure performance targets are being met. Reports shall be submitted to CDEC on quarterly basis or as needed by the program. Report templates shall be created by State Program Administrator and accessible by Supervisor in each site. Personnel Services CONFIDENTIALITY PSSF Provider Agencies and its employees shall not access the CDEC data system for any purpose other than in the performance of providing PSSF services as outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during performance of PSSF services. SCHEDULE/MILESTONES Kids at Heart shall provide 12 Fundango events, October 2022 through September 2023, increasing the number of fosters, adoptive and kinship families served in Weld County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who participate. Fundango shall provide a much -needed respite program to Weld County adoptive, foster and kinship families. Documentation: Surveys shall be provided to families to complete when they start and again after they have used Fundango six (6) times. An overall satisfaction score of 95% shall be achieved. Kids at Heart shall provide three (3) Teen Camp events during June, July or August 2023 to increase the number of fosters, kinship and adoptive children served in Weld County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who participate. Kids at Heart shall provide monthly Teen Connect events increasing the number of foster, kinship and adoptive children served in Weld County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who participate. An overall satisfaction score of 95% shall be achieved. ACCEPTANCE CRITERIA The acceptance of all deliverables shall reside with the Department of Early Childhood (CDEC), PSSF program. The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished. EXHIBIT B CONTACT PERSONS For this Agreement, the individuals identified below are hereby designated representatives (Contact Persons in accordance with paragraph 14) of the respective parties. Either Contact Person may from time to time designate in writing a new or substitute representative(s): For Weld County: Julie Witkowski Family Resource Division Head 315 A. N. 11th Avenue, Building A Greeley, Colorado 80631 (970) 400-6777 witkowjx@weldgov.com For Kids at Heart: Ethan Dexter, Executive Director 6501 Brittany Street Fort Collins, Colorado 80502 Office: (970) 529-8222 Cell: (480) 381-8446 ethan@kidsatheartco.org DocuSign Envelope ID: 1AE57C6F-5F54-42F9-9924-045BD7D4B5AD Exhibit C cal COLORADO tzar Department of Early Childhood Contractor Name Weld County Department of Human Services Budget Period October 1, 2022 - September 30, 2023 Project Name Promoting Safe and Stable Families Colorado Department of Early Childhood BUDGET WITH JUSTIFICATION FORM Program Contact Name and Title Phone Email Julie Witkowski, Family Resource Division Head 970-400-6777 witkowjx@weldgov.com Fiscal Contact Name and Title Phone Email Tammy Maurer, Fiscal Manager 970-400-6533 maurertk@weldgov.com Counties/Areas Served: Weld County Expenditure Categories Personnel Services - Salaried Employees FFY 2023 Position Title Description of Work and Fringe Benefits include: health, dental, life, FICA-OASKI, FICA-Med, Short and Long Term Disability and County Reirement Gross or Annual Salary Fringe Number of Months on Project Cost Based on Percent of Time on Time -limited Reunification (TLR) Cost Based on Percent of Time on Adoption Promotion and Support (APS) Cost Based on Percent of Time on Family Preservation for Family Stability Cost Based on Percent of Time on Family Support for Family Stability Total Percent of Time on Project Total Amount Requested from CDEC Community Case Manager Provides outreach, case management and Parent Caf� support group coordination/facilitation for families who may be at risk of entering or who are exiting the child welfare system. $59,275 $20,746 12 $ - $ - $ 20,005 $ 20,005 50% $ 40,010 Community Case Manager Provides outreach, case management and Parent Caf� support group coordination/facilitation for families who may be at risk of entering or who are exiting the child welfare system. $62,883 $13,284 12 S - $ - $ 19,042 $ 19,042 50% $ 38,084 Total Personnel Services (including fringe benefits) $ - $ - $ 39,047 $ 39,047 $ 78,094 Contractors/Consultants (payments to third parties or entities) _ FFY 2023 Name Description of Item Time Reunification (LTR) -Limited Adoption Promotion Support (APS) and Family Preservation for Family Stability Family Support for Family Stability Total Amount Requested from CDEC Catholic Charities Staff and supplies for PSSF ICCM, Parent Cafes, Kinship Support and Education Circle, Kinship Newsletter -See Tab C for additional detail $ - $ 12,954 $ - $ 36,187 $ 49,141 Kids at Heart Staff and supplies for monthly Fundango respite events for kinship, foster and adoptive families -See Tab D for additional detail $ 7,775 $ 7,775 $ 7,775 $ 7,469 $ 30,794 Total Contractors/Consultants $ 7,775 $ 20,729 $ 7,775 $ 43,656 $ 79,935 _ Travel FFY 2023 Item Description of Item Time -Limited Reunification (LTR) Adoption Promotion Support and (APS) Family Preservation for Family Stability Family Support for Family Stability Total Amount Requested from CDEC Grantee Meetings and Strengthening Colorado Families and Communities Required Training for PSSF Program Staff -to include registration fee, per -diem rates for food, lodging, mileage and other expenses related to their participation. Includes one staff from each organization. $ - $ 1,000 $ 1,000 $ 1,000 $ 3,000 Total Travel $ - $ 1,000 $ 1,000 $ 1,000 $ 3,000 Page 1 of 2 DocuSign Envelope ID: 1AE57C6F-5F54-42F9-9924-045BD7D4B5AD Exhibit C Supplies & Operating Expenses FFY 2023 Item Description of Item Time -Limited Reunification (LTR) Adoption Promotion and Support (APS) Family Preservation for Family Stability Family for Support Family Stability Total Amount Requested from CDEC Flex Funding Flex funding can be used to address concrete economic needs which support family stability when no other formal and informal resources are available. $ - $ - $ 4,000 $ 4,787 $ 8,787 Support Groups Parent Cafe presenters, TBRI facilitator, training materials, location fee, food and snacks, childcare, and children's group activities $ - $ 4,000 $ 2,500 $ 1,717 $ 8,217 Total Supplies & Operating Expenses $ - $ 4,000 $ 6,500 $ 6,504 $ 17,004 TOTAL DIRECT COSTS $ 7,775 $ 25,729 $ 54,322 $ 90,207 $ 178,033 MODIFIED TOTAL DIRECT COSTS (MTDC) Uniform Guidance § 200.68 - MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward. MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. REMOVED SUBAWARD IN EXCESS OF $25,000 $ 6,312 $ 17,902 $ 52,859 $ 71,025 $ 148,098 Indirect Costs [not to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached] FFY 2023 Item Description of Item Time Reunification (LTR) -Limited Adoption Promotion and Support (APS) Family Preservation for Family Stability Family Support for Family Stability Total Amount Requested from CDEC No costs shalt be reimbursed by CDEC for this category. $ - $ _ $ - $ - $ - Total Indirect $ - $ - $ - $ - $ - TOTAL TIME -LIMITED REUNIFICATION (LTR) $ 7,775 TOTAL ADOPTION PROMOTION AND SUPPORT (APS) $ 25,729 TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY $ 54,322 TOTAL FAMILY SUPPORT FOR FAMILY STABILITY $ 90,207 TOTAL AMOUNT REQUESTED FROM CDEC $ 178,033 PERCENTAGE OF BUDGET BY PROJECT FFY 2023 Time -Limited Reunification (LTR) Adoption Promotion and Support (APS) Family Preservation for Family Stability Family Support for Family Stability Total Percentage PERCENTAGE OF BUDGET BY PROJECT 4% 14% 31% 51% 100% Match Projection / Required Match is not Required on Stimulus Flex Funds Percentage of Total Budget Including Match: 30% $ 3,332 $ 11,027 $ 23,281 $ 38,660 $ 76,300 MATCH) $ 11,107 $ 36,756 $ 77,603 $ 128,867 $ 254,333 TOTAL BUDGET (INCLUDING *Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1.0) Page 2 of 2 SIGNATURE REQUESTED: Weld/KAH PSSF Agreement Oct 2022 -Sept 2023 (f) Final Audit Report 2022-11-03 Created: 2022-10-31 By: Alison Pegg (apegg@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAA4Q0IMiHGMSQbgD1rMax_XtUzoE1GE2gy "SIGNATURE REQUESTED: Weld/KAH PSSF Agreement Oct 2 022 -Sept 2023 (f)" History t Document created by Alison Pegg (apegg@co.weld.co.us) 2022-10-31 - 8:05:00 PM GMT- IP address: 204.133.39.9 E 5 Document emailed to Ethan Dexter (ethan@kidsatheartco.org) for signature 2022-10-31 - 8:08:19 PM GMT .5 Email viewed by Ethan Dexter (ethan@kidsatheartco.org) 2022-10-31 - 8:30:00 PM GMT- IP address: 66.249.83.208 6. Document e -signed by Ethan Dexter (ethan@kidsatheartco.org) Signature Date: 2022-11-03 - 5:46:54 PM GMT - Time Source: server- IP address: 73.229.228.26 Agreement completed. 2022-11-03 - 5:46:54 PM GMT Powered by Adobe Acrobat Sign Contract Form New Contract Request Entity Information Entity Name" KIDS AT HEART Entity ID /000044718 Contract Name" KIDS AT HEART (PSSF PARTNERSHIP AGREEMENT) Contract Status CTB REVIEW ❑ New Entity? Contract ID 6445 Contract Lead" APEGG Contract Lead Email apegg@weldgov.com; co bbx xlk/0weldgov.com Parent Contract ID Requires Board Approval YES Department Project Contract Description" NEW AGREEMENT. TERM: 1011 , 22-9`30/23CDHS WILL REIMBURSE KAH UP TO 530,794.00. RELATED TO THE PSSF SFY 23: TYLER ID 2022-2689 Contract Description 2 PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB: 1 1 =' 10/22. Contract Type r AGREEMENT Amount" 130, 794.0© Renewable" NO Automatic Renewal Grant IGA Department Requested BOCC Agenda Due Date HUMAN SERVICES Dater 1 1;'19,`2022 11 23/2022 Department Email CM- HumanServicesofweldgov.co rn Department Head Email CM -Human Services- OeptHead.oweldgov.corn County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NT>'ATTO RN EY OWELDG OV.COM Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a NSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Approval Process Department Head JAMIE ULRICH DH Approved Date 11x`16,2022 Apprunral BQCC Approved BOCC Signed Date BOCC Agenda Date 11 23,2022 Originator APEGG Review Date. 08?01,2023 Committed Delivery Date Contact Type Contact Email Finance Approver CHERYL PATTELLI Renewal Date Expiration Date* 09:29/2023 Contact Phone I Contact Phone 2 Purchasing Approved Date Legal Counsel MATTHEW CONROY Finance Approved Date Legal Counsel Approved Date 11,17:2022 1 1 21=2022 Tyler Ref # AG 112322 Hello