HomeMy WebLinkAbout20221704.tiffMariah Higgins
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Good morning CTB,
Alison Pegg
Wednesday, June 1, 2022 10:05 AM
CTB
HS -Contract Management
COMMUNICATION ITEM: OM-FEAD-2022-0009 - Statewide Contract with Goodwill -
Weld County
Operation Memo - LEAP Goodwill Contract Final - 05.pdf
Follow up
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Each year, Counties are given the option to administer the Low -Income Energy Assistance Program (LEAP) through a
statewide contract with Goodwill. Last year, Weld entered in a MOU with the Colorado Department of Human Services
(CDHS) for this purpose. This MOU is known to the Board as Tyler ID 2021-1704. This year, according to the attached
OM-FEAD-2022-0009 - Statewide Contract with Goodwill memo, counties who already have a MOU in place and wish to
continue having Goodwill administer their LEAP program, do not need to take any additional action. The e-mail below
from Theresa Kullen at the State confirms this information.
The Department wishes to communicate to the BoCC that Goodwill will continue to administer Weld County's LEAP
program and no additional action is needed at this time.
Thank you,
Alison Pegg
Contract Management and Compliance Coordinator
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
W(970) 400-6603
Contract Management Extension: 6556
(970) 353-5212
®apegggweldgov.com
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you
have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the
named recipient is strictly prohibited.
From: Kullen - CDHS, Theresa <theresa.kullen@state.co.us>
Sent: Wednesday, June 1, 2022 9:44 AM
To: Alison Pegg <apegg@weldgov.com>
CoMMun;co,i-;or
2022-1704
HRooct
6 /2o /2-2
Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us>
Subject: Re: OM-FEAD-2022-0009 - Statewide Contract with Goodwill - Weld County
Alison,
Thanks for reaching out. If you are not switching your selection to participate in the statewide contract then we do not
need anything else. Thanks for checking. Theresa
On Wed, Jun 1, 2022 at 9:41 AM Alison Pegg <apegg@weldgov.com> wrote:
Good morning Theresa,
Weld County is currently participating in the Statewide contract for Goodwill to administer our LEAP program. Based on
the OM-FEAD-2022-0009 - Statewide Contract with Goodwill memo, my understanding is that we do not need to
submit a new MOU. For our records, I would like to confirm with you that Weld County wishes to continue with
participating in the statewide contract with Goodwill. Would you be able to confirm that no MOU or further action is
needed from Weld County at this time?
Thank you!
Alison Pegg
Contract Management and Compliance Coordinator
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
'x(970) 400-6603
Contract Management Extension: 6556
A (970) 353-5212
®apegg@weldgov.com
2
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If
you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any
disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other
than the named recipient is strictly prohibited.
Theresa Kullen
LEAP and LIHWAP Manager
aCOLORADO
f C N S Department of Human Services
Cell Phone 720.788.8050
1575 Sherman Street, Denver CO 80203
theresa.kullen@state.co.us I www.colorado.gov/cdhs/leap
This email message and any included attachments, from the Colorado Department of Human Services, are confidential and intended solely
for the use of the individual or entity to which it is addressed. The information contained herein may include protected health information
or otherwise privileged information. Unauthorized review, forwarding, printing, copying, distributing, or using such information is strictly
prohibited and may be unlawful. If you received this message in error, please notify the sender by replying to this message and delete the
email without disclosure. Thank you.
3
COLORADO
Department of Human Services
OPERATION MEMO
Title:
for
Administration
Statewide
Contract
of
LEAP
with
Goodwill
Office/Division:
Security/Division
Office
of
of
Food
&
Economic
Energy Assistance
Memo number:
OM-FEAD-2022-0009
Program area:
LEAP
Outcome:
program
Counties
will
submit
who
a
wish
signed
to
MOU
opt
in
to
the
to
State
the
contract
LEAP
Office
with
Goodwill
by July
1,
to administer
2022.
the
LEAP
Pertinent
Procurement
101-9;
State
statute/rule:
Fiscal
Code
at
Rules
C.R.S.
9 CCR
at 1
2503-7
§§ 24-101-101
CCR
101-1
-
Low
-Income
through
402;
Energy
State
Assistance
Procurement
Program;
Colorado
at
1
CCR
Rules
Keywords:
assistance,
Low
administration
-Income
Energy Assistance
Program,
LEAP,
Goodwill,
MOU,
heating,
Issue
date:
May 23, 2022
Effective:
2022
October
1,
Expires:
P September
P
30, 2023
Intended recipients
This communication has been sent to all county human service directors. Please forward
pertinent information to staff members as you deem necessary.
Purpose
This Operation Memorandum establishes mutually agreed -upon procedures among the
Colorado Department of Human Services (CDHS), Low -Income Energy Assistance Program
(LEAP), Goodwill Colorado (Goodwill), and counties who wish to use the statewide contract to
operate the program. By signing the attached Memorandum of Understanding (MOU) and
returning it to the State LEAP Office, the county confirms its intent to opt into the contract
with Goodwill from October 1, 2022 through September 30, 2023, in lieu of self-administering
the LEAP program. Any county that signs the MOU will have an opportunity once per year to
withdraw from the statewide contract.
Action
Counties that wish to contract with Goodwill to administer LEAP in lieu of self -administration
must sign and return the attached MOU to Randa Alshami at Randa.alshami@state.co.us by
July 1, 2022.
Counties currently participating in the statewide LEAP contract:
•
Counties currently participating in the statewide contract DO NOT have to submit a
new MOU.
1575 Sherman Street, Denver, CO 80203 P 303.866.5700 cdhs.colorado.gov
Jared Polis, Governor I Michelle Barnes, Executive Director
• If the county wishes to discontinue its contract with Goodwill and assume local
administration of LEAP, it must inform the State LEAP Office by July 1, 2022.
Counties self-administering LEAP:
Counties that are self-administering LEAP and would like to opt into the statewide LEAP
contract beginning on October 1, 2022 must sign and return the MOU by July 1, 2022. Counties
who return the MOU will begin to be served under the terms of the statewide contract on
October 1, 2022.
Background
The State LEAP Office procured through a competitive process, a statewide contract with
Goodwill to administer LEAP on behalf of counties, effective October 1, 2021. The contract
includes the option to renew for four additional years (i.e., through September 30, 2026).
October 1, 2022 will begin the second year of the contract.
Attachments
Memorandum of Understanding
Supersedes
OM-FEAD-2021-0001
Contact
For more information about this memo, please contact State LEAP Manager Theresa Kullen at
Theresa.kullen®state.co.us or 720.788.8050.
Operation memos are active for three years; then they are archived and re -issued if necessary. Access
the CDHS Memo Series at cdhs.colorado.gov/our-partners/counties/cdhs-memo-series.
Memorandum of Understanding
COLORADO
Department of Human Services
CDHS/LEAP Responsibilities:
1. Elicit county commitment to participate in the statewide contract via this Memorandum of Understanding.
2. Contract negotiation with Goodwill throughout the contract period.
3. Oversee and monitor Goodwill's performance in the administration of LEAP.
4. Make all payments to Goodwill for providing services, as defined in the contract.
5. Coordinate with all stakeholders, including the Office of Information Technology, HEAT HELP, the Crisis
Intervention Program, the LEAP advertising campaign, and CDHS Settlement Accounting, to transition
from county administration to the statewide contract.
6. Provide all necessary training and materials to Goodwill to administer LEAP.
7. Assign and manage county access to the LEAP eligibility system.
8. Provide training on system log -in and access to information and reports.
9. Be available to answer all contractor questions and assist with matters that may arise.
Goodwill Responsibilities:
1. Work closely with CDHS and LEAP staff in implementing the contract.
2. Submit detailed monthly invoices to LEAP for payment for services delivered under this contract.
3. Coordinate with other CDHS and LEAP contractors.
4. Process all LEAP applications in a timely manner to meet the State's performance goals.
5. Ensure a team is available to assist clients, as needed, and answer their questions.
6. Provide appropriate equipment required to process LEAP applications.
7. Provide technicians access to the LEAP system.
8. Train staff beyond the pre -season training offered by CDHS and LEAP.
9. Follow all rules, policies and procedures outlined by CDHS and LEAP and adhere to any other state or
federal laws applicable to LEAP.
10. Coordinate with vendors on behalf of LEAP clients, as necessary.
County Responsibilities:
1. Inform the State LEAP Office of the intention to use services procured with Goodwill by signing the
Memorandum of Understanding.
2. If intending to discontinue use of Goodwill and assume local administration of LEAP, inform the State
LEAP Office by April 30th of each year.
3. Maintain a county presence for LEAP services. This may be accomplished by using Outreach funds to
increase awareness about LEAP in the community, faxing applications received to Goodwill, making
copies, providing applications to customers, assisting in emergencies, and more.
4. Provide the State LEAP Office with the name and contact information for the individual who will serve as
the county contact for all LEAP -related communication throughout the contract period by August 31St of
each year.
5. Assign one individual who will be responsible for accessing county LEAP reports through the LEAP web -
based eligibility system.
6. Communicate to the CDHS Settlement Accounting unit its election to leave any expenditures
distributed via the Random Moment Sampling cost allocation process as LEAP expenditures within the
County Administration allocation, so as to avoid any expenditures being reclassified to the LEAP
Administration allocation. Counties will not enter any LEAP Administrative charges in the Colorado
Financial Management System (CFMS).
Printed Name Et Signature
On behalf of the Colorado Department of Human Services
Printed Name Et Signature
On behalf of County
1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.colorado.gov/CDHS
Jared Polls, Governor I Michelle Barnes, Executive Director I
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