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Home My WebLink About20221126.tiffC,on c+- 5003 March 15, 2022 FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 To: Board of County Commissioners From: Toby Taylor Subject: 1250 Elections- Veterans Services Room Design (2019-2250) Robert Shreve Architects and Planners (RSAP) was awarded the bid design the Wash Bay and Welding shop building and subsequent on -call design work. The is a need to design an area at 1250 H Street for the Veterans Services Office. The design fee for this project has been quoted at $6,160.00 using the fees identified in their bid. Therefore, the Facilities Department is recommending approving this task order in amount of $6,160.00 If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director ee,:p � �� Z�c�.vt� 2/a.�/ate 2022-1126 BG0024 Date: TASK ORDER #2-2022 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS March 8, 2022 Project Title: 1250 Elections Counting/ Veterans Room Design Completion Date: March 31, 2022 Compensation: $6,160.00 Original Agreement: Weld County document no. 2019-2250 Pursuant to the "Original Agreement", the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as -needed basis. Any such Task Order shall be signed by the Weld County Facilities Director before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in any calendar year, unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Task Order: The scope of work for Elections Counting room changed adding design of the Veterans Services department office to the project. This will require HVAC and Electrical work not included in the original scope for the Elections counting room. G2 provided a firm price for the design time necessary to make the changes to accommodate the additional office space and to revise the lighting in the Counting room. RSAP additional work will be minimal. The members of the team that participated in the preparation of construction documents will be G2 for electrical and HVAC modification. Wernsman engineering for site work modifications and RSAP for the project management and architectural design. RSAP will be responsible for the project management. Contractor agrees to perform the services identified above and on the attached Exhibit in accordance with the terms and conditions contained herein and in the Original Agreement between the parties. The amount of the contract is adjusted as follows: $ 110,600.00 Original Contract Amount $ 345,865.00 Previously Approved Task order(s) Amount $ 6,160.00 Current Task Order Amount $ 462,625.00 New Contact Total Page 1 of 2 TASK ORDER #2-2022 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS CONTRACTOR: By:�` Name: i)Sk \r C4YUArt./ Title: X11. Date 2J ref rf 'Z1O4 BOARD OF COUNTY COMMISSIONERS ATTEST WELD COUNTY, COLORADO Weld C BY: Mike Freeman, Pro TR6 2 3 2022 Page 2 of 2 2022-1126 Exhibit A: 1250 Elections -Veterans Room Design RSA= ROBERT SHREVE ARCHITECTS & PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 1 20 GREELEY, COLORADO 80631 970-346-0151 FAX 970-352-8761 March 3, 2022 Weld County Facilities Department 1105 H Street Greeley, Co 80632 Re: Weld County Elections Counting Room 1250 H Street Greeley, Colorado Dear Toby, The scope of work has change during the past month. The Veterans Services department office have been added to the project. This will require HVAC and Electrical work not included in the original scope. In the original proposal I had included a $1,000.00 for the added power requirements for the Counting Room. I have asked G2 to provide a firm price for the design time necessary to make the necessary changes to accommodate the additional office space and to revise the lighting in the Counting room. RSAP additional work will be minimal. Based on the hourly rate schedule in the base contract, the amount of the requested change order is $6,160.00 Should you have any comments or have any questions reaardin• this proposal, please write or call. Si R bert J. Shreve, Robert Shreve Arcliteuts A FLU If uers Contract Form New Contract Request Entity Name* ROBERT SHREVE ARCHITECTS & PLANNERS INC Entity ID* t10001698 Contract Name* 1250 ELECTIONS -VETERANS ROOM DESIGN TASK ORDER 2-2022 12019-2250) Contract Status CTB REVIEW ❑ New Entity? Contract ID 5653 Contract Lead* SGEESAMAN Contract Lead Email sgeesamanfg-co.weld.co.us Contract Description* DESIGN WORK TO MOVE VETERANS SERVICES INTO 1256 N 17TH AVE. Contract Description 2 Contract Type* TASK ORDER Amount* $6,160.00 Renewable* NO Automatic Renewal BUILDINGS AND GROUNDS Department Email CM- BuildingGrounds@weldgov.c om Department Head Email CM-BuildingGrounds- DeptHead@weldgov.com Uri' my Attorney GENERAL COUNTY Al I ORNEY EMAIL County Attorney Email CM- COU NTYATTORNEYg WELDG OV.COM Requested -yBOCC Agenda Date* 03/21 2022 Parent Contract ID Requires Board Approval YES Department Project # Due Date 03,17; 2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? YES Bid/RFP #* B1900100 If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase act Effective Date Review Date* ©6:302022 Renewal Date Termination Notice Period Contact Information Committed Delivery Date Expiration Date* 06/30;'2022 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date ROB TURF 03 1 7,:2022 Approval Process Department Head Finance Approver Legal Counsel TOBY TAYLOR CHRIS D'OVIDIO KARIN MCDOUGAL DH Approved Date Finance Approved Date Legal Counsel Approved Date 03?1512022 03!17;2022 03/17e2022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03:23;2022 Originator SGEESAMAN Tyler Ref # AG 032322 Hello