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Home My WebLink About20192623.tiffCOYAvac+ D&5911 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: June 6, 2022 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Fiscal Year 2022-23 Area Agency on Aging Older Americans Act Primary Provider Agreement Amendments Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Fiscal Year 2022-23 Area Agency on Aging Older Americans Act Agreement Amendments. The Weld County Area Agency on Aging (AAA) receives funding annually from the Colorado Department of Human Services (CDHS), State Unit on Aging (SUA), in order to provide Older Americans Act (OAA) and like services to Weld County seniors. In 2020, due to COVID-19, the SUA provided the AAA with a two -month holdover resulting in amendments being issued which extended current agreements through August 31, 2020. Since then, the agreements have been amended, most recently extending the term dates through June 30, 2022. The Weld County AAA is issuing new amendments to extend the agreements through June 30, 2023 and to make the following revisions: Provider Service Description Revisions Senior Resource Services, Transportation • Not to exceed $113,000.00 at DBA 60+ Ride Services a rate of $18.50 per unit for (Tyler ID# 2019-2260) transportation. • 6108 Units. Catholic Charities and Outreach • $39.00/Hour not to exceed Community Services of $54,600.00. Archdiocese of Denver Weld • 1400 Units, 350 clients with Regional Office a goal of reaching 150 rural (Tyler ID# 2019-2186) and 150 minority seniors. Case Management • $50.00/Hour not to exceed Services $135,000.00. • 2700 Units, 300 clients with a goal of reaching 50 rural and 125 minority seniors. Colorado Legal Services Legal Services • $100.00/Hour not to exceed (Tyler ID# 2019-2336) $90,000.00. • 900 units with goal of reaching 40 rural and 40 minority seniors. Pass -Around Memorandum; June 7, 2022 — CMS ID (Various)- Page 1 i H-�U0c0 PRIVILEGED AND CONFIDENTIAL North Range Behavioral Health (Tyler ID# 2019-2571) Peer Counseling Services • $31.68/Unit. • Decrease units to 4153. Commission Now LLC DBA Transportation • Changes to the chart in The Greeley Gopher Services Appendix A, B and C within (Tyler ID# 2019-2623) the contract showing which site is served each day, adding evening meals, and adding a differential mileage rate of $10.00 for evening meal delivery. Meals on Wheels Home Delivered • $10.41/Unit (Tyler ID# 2019-2570) Meals I do not recommend a Work Session. I recommend approval of these Amendments and authorize the Chair to sign. Approve Schedule Recomendation Work Session Other/Comments: Perry L. Buck 69�; Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Vt MLL$ Pass -Around Memorandum; June 7, 2022 — CMS ID (Various) Page 2 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND COMMISSION NOW LLC DBA THE GREELEY GOPHER This Agreement Amendment, made and entered into I-_____ day of 2022 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Commission Now LLC dba The Greeley Gopher, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Transportation Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019- 2623, approved on July 10, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on June 30, 2020. • The Original Agreement was amended on: • June 29, 2020 to extend the term date through August 31, 2020. • August 24, 2020 to extend the term date through June 30, 2021. • May 3, 2021 to extend the term date through June 30, 2022, update the monthly base rate, add insurance and indemnification language, and amend Appendix A and Appendix D. • The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2019-2623. These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement effective July 1, 2022: 1. Paragraph 3, Term, is hereby amended as follows: The term of this Agreement begins upon the date of the execution of this Agreement by AAA and shall continue through June 30, 2023. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit AAA from entering in Agreements which bind AAA for periods longer than on year. Therefore, within the thirty (30) days preceding the anniversary date of this Agreement, AAA shall notify Contractor if it wishes to renew this Contract. 2. Appendix A, Route Addresses and Scheduled Delivery Days, is hereby amended as follows: • Greeley Active Adult Center scheduled delivery days are now Monday, Wednesday, and Friday. Evening meals will be delivered on Tuesday during summer months. • Platteville Community Center evening meals will be delivered on Tuesday during o2o/g-e1a3 summer months. • Rodarte Community Center schedule delivery day will be Wednesday. • Windsor Community Center scheduled delivery days are now Monday, Tuesday, Wednesday, Thursday, and Friday. 3. Appendix D, List of Scheduled County or Food Vendor Holidays/Closures, is hereby amended as follows: 2022/2023 Meal Site Closure Date Monday, July 4, 2022 and July 5, 2022 (Independence Day) Monday, September 5, 2022 (Labor Day) Friday, November 11, 2022 (Veterans Day) Thursday, November 24, 2022 (Thanksgiving Day) Friday, November 25, 2022 (Day after Thanksgiving Day) Monday, December 19, 2022 through Sunday, January 1, 2023 (Food Vendor Holiday Break) February 20, 2023 (President's Day) May 29, 2023 (Memorial Day) 4. Appendix E, Fuel Surcharge Allowance Schedule, is hereby amended as follows: Add Paragraph 3, an additional differential flat rate of $10.00 per site will be added to the base mileage rate for evening meal deliveries to the Platteville Community Center and Greeley Active Adult Center during summer months only. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: ice. "`" BOARD OF COUNTY COMMISSIONERS Weld C n lerk to the Bo d WEL OUNTY, COLORADO By: Deputy Cler the B and Sco , K. James, Chair JUN 1 5 2022 Commission Now LLC dba The Greeley Gopher 2881 South 31st Avenue, Suite 4-100 Greeley, Colorado 80631 (970) 339-5699 Mark Laux (Jun 6, 2022 15:29 MOT) Mark Laux, Member Manager Date: Jun 6, 2022 New Contract Request Ent ty Information Entity * Entity lD* ❑ New Entity? COMMISSION NOW LLC. 9100027872 Contract N * Contract ID Parent Contract ID COMMISSION NOW LLC DEA THE GREELEY GOPHER 5971 20192623 (AMENDMENT - TRANSPORTATION SERVICES Contract Lead Reqwres Board Approval Contract Status CORBXXU( YES CTB REVIEW Contract Lead Email Department Project # cobbxxIk@co.weIdVco.us Contract Description CONSENT - AMENDMENT OF EXISTING AGREEMENT TO UPDATE CHART IN APPENDIX A, B AND C AND TO EXTEND TERM THROUGH JUNE 30, 202 3. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 06/09/22. Contract Type Department Requested I0CC Agenda Due Date AMENDMENT HUMAN SERVICES Date* 06.x25;'2022 06/29}2022 Amount k Department Email $0.00 CM- Will a work session with 8OCC be required?* HumanServicesweIdgovco NO Renewable m NO Does Contract require Purchasing Dept. to be inclu Department Head Email Automatic Renewal CM -Human Services- De tHead weidgov.com [�,��p Grant �Y County `I GENERAL COUNTY ic_A ATTORNEY EMAIL County Attorney Email CM_ COU A ORNEY@WELDG OV.COM if this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnRase Contract Dates Effective Date Review Date * Renewal Date 441`28,$2023 Termination Notice Period mitted Delivery Date Expiration Date 46; 30,=°2023 Contact Infer at*on Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing over Purchasing Approved Date CONSENT 06/09j2022 Approval Process Department Head Finance Approver JAMIE UL ICH CONSENT DH Approved Date Finance Approved Date €06092022 06109/2022 Final Approval ROCC Approved C Agenda Date 06;` 15 2022 Originator COiiBLK Tyler Ref # AG 061522 Legal Counsel CONSENT Legal Counsel Approved Date 06 /09,=`2022 PRIVILEGED AND CONFIDENTIAL fl+�C+ MEMORANDUM DATE: April 27, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Fiscal Year 2021-22 Older Americans Act Agreement Amendments with Area Agency on Aging Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Fiscal Year 2021-22 Older Americans Act Agreement Amendments with Area Agency on Aging. The Weld County Area Agency on Aging (AAA) receives funding annually from the Colorado Department of Human Services (CDHS), State Unit on Aging (SUA), in order to provide Older Americans Act (OAA) and like services to Weld County seniors. In 2020, due to COVID- 19, the SUA provided the AAA with a two -month holdover resulting in amendments being issued which extended current contracts through August 31, 2020. The agreements were later amended again in 2020, extending the contracts through June 30, 2021. The Weld County AAA is now issuing amendments extending the contracts through June 30, 2022. Additionally, these amendments update maximum reimbursements for the new term, and language in the contracts as requested by the State or as the result of identified needs. These amendments will be for the period July 1, 2021 through June 30, 2022. The amendment language was reviewed and approved by Legal (G. Kalousek). Provider Service Description Rate (Maximum for Term, If Applicable) Senior Resource Services, Transportation . $17.95/Unit DBA 60+ Ride Services ($110,000.00.00) (CONSENT: 2019-2260 Catholic Charities and Outreach $36.00/Hour Community Services of ($30,000.00) Archdiocese of Denver Weld Case Management Regional Office Services $44.00/Hour (CONSENT: 2019-2186 ($145,000.00) Colorado Legal Services Legal Services $100.00/Hour (CONSENT: 2019-2336 ($70,000.00) North Range Behavioral Peer Counseling $25.94/Unit Health Services ($131,594.00) (CONSENT: 2019-2571) Pass -Around Memorandum; April 27, 2021 - CMS Various 0--onsent e i/� / l 10019-DCOD3 05 to?j l o� l ✓�-°�"� HR0096 PRIVILEGED AND CONFIDENTIAL Commission Now LLC DBA Transportation $9,006.00/Month The Greeley Gopher Services Plus allowable additional CONSENT: 2019-2623) charges approved by AAA. Meals on Wheels Home Delivered $9.15/Unit ($328,333.00) (CONSENT: 20 19-2570) Meals I do not recommend a Work Session. I recommend approval of these Amendments and authorize the Chair to sign. Approve Recommendation Perry L. Buck Mike Freeman Scott K. James, Pro -Tern Steve Moreno, Chair Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; April 27, 2021 —CMS Various Chloe Rempel From: Tobi Cullins Sent: Wednesday, April 28, 2021 4:48 PM To: CTB Cc: HS -Contract Management Subject: RE: PA FOR ROUTING: AAA FY2021-22 Primary Services Amendments (CMS Various) Attachments: Summary of 2021-22 Language Changes for CTB (All Providers).pdf Chloe, Please see attached document summarizing the language changes referenced in the PA sent forward earlier today. Thank you, and do let me know if you have additional questions. Regards, Tobi A. Cullins Employee Development Coordinator Employee Support and Resource (ESR) Administration Support Unit (A6U) Direct: 970-400-6392 ESR: 970-400-6500 cullinta@weldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. rZ Vision: �The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through the delivery of responsive and collaborative services. From: Tobi Cullins Sent: Wednesday, April 28, 201 1:04 PM To: CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: FW: PA FOR ROUTING: AAA FY2021-22 Primary Services Amendments (CMS Various) Please see attached PA for amendments related to current Older American's Act (OAA) agreements. The following amendments have been received and are routing through CMS: Fiscal Year 2021-22 Older Americans Act Agreement Amendments Summary of Language Changes (PA Date 04/27/2021) PROVIDERS • SENIOR REOURCE SERVICES DBA 60+ RIDE • CATHOLIC CHARITIES AND COMMUNITY SERVICES OF ARCHIDIOCESE OF DENVER WELD REGIONAL OFFICE • COLORADO LEGAL SERVICES • NORTH RANGE BEHAVIORAL HEALTH • COMMISSION NOW LLC DBA THE GREELEY GOPHER • MEALS ON WHEELS LANGUAGE CHANGES FOR ALL PROVIDERS: • Insurance and Indemnification, Indemnity, is hereby amended as noted below (addition highlighted): INDEMNITY: The Contractor shall defend, indemnify and hold harmless County, its officers, agents, employees, and the State of Colorado, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. This paragraph shall survive expiration or termination hereof. • Insurance and Indemnification, Additional Insureds, is hereby amended as noted below (addition highlighted): Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County and the State of Colorado as an additional insured. ADDITIONAL LANGUAGE CHANGES BY PROVIDER (IFAPPLICABLE): Commission Now LLC dba The Greeley Gopher • Appendix A, Route Addresses and Scheduled Delivery Days, is hereby amended as follows (change highlighted): Services are now available on Tuesdays in Windsor. • Appendix D, List of Scheduled County or Food Vendor Holidays/Closures, is hereby amended as follows (change highlighted): 2021/2022 Meal Site Closure Date Monday, July 5, 2021 (Independence Day) Monday, September 6, 2021 (Labor Day) Fiscal Year 2021-22 Older Americans Act Agreement Amendments Summary of Language Changes (PA Date 04/27/2021) Thursday, November 11, 2021 (Veterans Day) Thursday, November 25, 2021 (Thanksgiving Day) Friday, November 26, 2021 (Day after Thanksgiving Day) Monday, December 20, 2021 through Sunday, January 2, 2022 (Food Vendor Holiday Break) February 21, 2022 (President's Day) May 30, 2022 (Memorial Day) North Range Behavioral Health • Paragraph 3, is hereby amended as follows (addition highlighted): NRBH agrees to provide a total of 5,073 units of peer counseling services, to include documentation, to approximately 180 clients with the goal of reaching 50 rural older adults, and 40 minority older adults. AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND COMMISSION NOW LLC DBA THE GREELEY GOPHER 2r� This Agreement Amendment, made and entered into aL day of 2021 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Commission Now LLC dba The Greeley Gopher, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Transportation Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019- 2623, approved on July 10, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on June 30, 2020. • The Original Agreement was amended on: • June 29, 2020 to extend the term date through August 31, 2020. • August 24, 2020 to extend the term date through June 30, 2021. • The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2019-2623. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: Paragraph 3, Term, is hereby amended as follows: The term of this Agreement begins upon the date of the execution of this Agreement by AAA and shall continue through June 30, 2022. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit AAA from entering in Agreements which bind AAA for periods longer than on year. Therefore, within the thirty (30) days preceding the anniversary date of this Agreement, AAA shall notify Contractor if it wishes to renew this Contract. 2. Paragraph 6(a), Compensation/Contract Amount, is hereby amended as follows: AAA agrees to pay Contractor for services performed as set forth on Exhibit B at a monthly base rate of $9,006.00. Charges shall be based on the time actually spent performing the services, but may include additional compensation as detailed below in paragraph b. 3. Paragraph 13, Insurance and Indemnification, Indemnity, is hereby amended as follows: INDEMNITY: The Contractor shall defend, indemnify and hold harmless AAA, its officers, agents, employees, and the State of Colorado, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. This paragraph shall survive expiration or termination hereof. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the AAA its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and the volunteers for losses arising from the work performed by the Contractor for the AAA. A failure to comply with this provision shall result in AAA's right to immediately terminate the agreement. 4. Paragraph 13, Insurance and Indemnification, Additional Insureds, is hereby amended as follows: Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name AAA and the State of Colorado as an additional insured. 5. Appendix A, Route Addresses and Scheduled Delivery Days, is hereby amended as follows: Services are now available on Tuesdays in Windsor. 6. Appendix D, List of Scheduled County or Food Vendor Holidays/Closures, is hereby amended as follows. 2021/2022 Meal Site Closure Date Monday, July 5, 2021 (Independence Day) Monday, September 6, 2021 (Labor Day) Thursday, November 11, 2021 (Veterans Day) Thursday, November 25, 2021 (Thanksgiving Day) Friday, November 26, 2021 (Day after Thanksgiving Day) Monday, December 20, 2021 through Sunday, January 2, 2022 (Food Vendor Holiday Break) February 21, 2022 (President's Day) May 30, 2022 (Memorial Day) • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: Weld un Clerk to he Bo By: Deputy Clerl the B e BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Moreno, Chair MAY 0 3 2021 Commission Now LLC dba The Greeley Gopher 2881 South 31St Avenue, Suite 4-100 Greeley, Colorado 80631 (970) 339-5699 By: Mark Laux, Member Manager Date: Apr 19, 2021 c,2/9—a2�3 New Contract Request Entity Information Entity Name * Entity IC3 LI New Entity? COMMISSION NOW LLC t 00027 872 Contract Name * Contract ID Parent Contract ID COMMISSION NOW LLC DEA THE GREELEY GOPHER 4709 20192023 IAMEN'DMENT - TRANSPORTATION SERVICES) Contract. Lead* Requires Board Approval Contract Status CULLINTA YES CTB REVIEW Contract Lead Email Department Project cull inta,, co.weid.co,us;cobb xxlk =,co,veld.co.us Contract Description AMENDMENT OF EXISTING AGREEMENT 1-O UPDATE REIMEIURSEMEN F RATE, LANGAUGE AND TERM THROUGH JUNE 30, 2022, Contract Description 2 PA ROUTING THROUGH NORMA- APPROVAL.. PROCESS. ETA TO CTB 04-'29 2 1, Contract Type * Department Requested BOCC Agenda Due Date AGREEMENT HUMAN SERVICES Date* 0501/2021 05:'05,`2021 Amount* Department Email 59,006.00 CM- Will a work session with BOCC be required?* HuntanServices 9)weldgov.co NO Renewable rn NO Does Contract require Purchasing Dept. to be included? Department [lead Email Automatic Renewal CM-HurrtanServices- DeptHeadeIdgov.com Grant County Attorney GENERAL COUNTY IGA ATTORNEY EMAIL County Attorney Email CM.. COUNTYATT0RNEY, i ELDG OV, COM if this is a renewal enter previous Contract ID if this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date. Termination Notice Period Contact Information Contact info Contact Name Purchasing Purchasirig Approver CONSENT Approval Process Department Head JAMIE ULRICH DH Approved Date 04:22:2021 ROCC Signed Date BOCC Agenda Date 0503; 2021 Originator CULI_iNTA Review Date 0%29:2022 Committed Delivery Date Renewal Date Expirationn Date" 06:30:2022 Contact Type Contact Email Contact Phone I Contact Phone 2 Purchasing Approved Date 04.22; 2021 Finance Approver CONSENT Finance Approved Date 84:22!2021 Tyler Ref AG 050321 Legal Counsel CONSENT Legal Counsel Approved Date 04'22,2021 ► c + s17 1-j PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: August II, 2020 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Older Americans Act (OAA) Agreement Amendments Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Older Americans Act (OAA) Agreement Amendments. The Weld County Area Agency on Aging (AAA) receives funding annually from the Colorado Department of Human Services (CDHS), State Unit on Aging, in order to provide Older Americans Act (OAA) and like services to Weld County seniors. Due to COVID-19, the State Unit on Aging provided the AAA with a two -month holdover letter for the current AAA contract which required the Weld County AAA to provide a two -month amendment to local providers. Those amendments were issued and extended current contracts through August 31, 2020. The Weld County AAA is now issuing amendments extending the contracts through June 30, 2021, based on the allocation received from the State Unit on Aging. These amendments will be for the period September 1, 2020, through June 30, 2021 (10 months), for the following rates and maximums. CMS ID Provider Service Description Rate (Maximum for Term, If A licable) 4001 Senior Resource Services, Transportation $17.95/Unit ($91,668.00) DBA 60+ Ride Services (CONSENT: 2019-2260 4003 Catholic Charities and Outreach $36,00/Hour ($26,000.00) Community Services of Archdiocese of Denver Weld Case Management $44.00/Hour ($122,333.00) Regional Office Services CONSENT: 2019-2186) 4002 Colorado Legal Services Legal Se ices $100,00/Hour ($58,333.00) (CONSENT: 2019-2336) 4011 North Range Behavioral Peer Counseling $24.64/Unit ($108,333.00) Health Services (CONSENT: 20 19-25 71 4012 Commission Now LLC DBA Transportation $8,756.00/Month The Greeley Gopher Services Plus allowable additional (CONSENT: 2019-2623 char es ap roved by AAA. 4013 Meals on Wheels Home Delivered $9.15/Unit ($328,333.00) (CONSENT: 2019-2570) Meals Pass -Around Memorandum; August 11, 2020 — CMS Various o8l2 �2� - fir Page 1 2Q�R-223 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval of these Amendments and authorize the Chair to sign. Approve Schedule Other/Comments: Recommendation Work Session Mike Freeman, Chair `^ Scott James Barbara Kirkmeyer Steve Moreno, Pro -Tern fM Kevin Ross Pass -Around Memorandum; August 11, 2020 — CMS Various Page 2 $I AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND COMMISSION NOW, LLC, DBA THE GRE LEY GOPHER This Agreement Amendment, made and entered into day of 2020 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human S ices, hereinafter referred to as the "AAA", and Commission Now, LLC, dba The Greeley Gopher, hereinafter referred to as t e "Contractor". WHEREAS the parties entered into an Agreement for Transportation Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019-2623, approved on July 10, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on August 31, 2020. The Original Agreement was amended on June 29, 2020. The Amendment is identified by the Weld County Clerk to the Board of County Commissioners as document number 2019-2623. This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement for the period of September 1, 2020, through June 30, 2021: 1. Term. The term of this Agreement begins upon the date of the execution of this Agreement by AAA and shall continue through June 30, 2021. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTE •� BOARD OF COUNTY COMMISSIONERS Wel Cou �erk to the and WELD COUNTY, COLORADO Freeman, Chair AUG 2 4 2020 'Commission Now, LLC, dba The Greeley Gopher 2881 South 31St Avenue, Suite 4-100 Greeley, Colorado 80631 By: Mark Laux (Aug 11, 2020 17:37 MDT) Mark Laux, Member Manager Date: Aug 11, 2020 0&19a��3 New Contract Request Entity Information Entity Name* Entity ID* ❑ New Entity? COMMISSION NOW LLC x@00027872 Contract ame* COMMISSION NOW LLC DBA THE GREELEY GOPHER (AGREEMENT AMENDMENT) Contract Status CTB REVIEW Contract ID Parent Contract ID 4012 20192623 Contract Lead * Requires Board Approval CULLINTA YES Contract Lead Email Department Project # cuUnta@coweIdco.us; cobbxxl k@cowe1dco.us Contract Description * AMENDMENT OF EXISTING AGREEMENT TO EXTEND TERM AND UPDATE MAXIMUM REIMBURSEMENT THROUGH JUNE 30, 2021 Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date AGREEMENT HUMAN SERVICES Date * 0&/2212020 08/26,202.0 Amount Department Email $0-00 CM- Will a work session with BOCC be required?* HuranServicesweldgov.com NO Renewable NO Department Head Email Does Contract require Purchasing Dept. to be induded? CM-HumanServices- Automatic Renewal DeptHead a weldgov.com County Attorney Grant GENERAL COUNTY ATTORNEY EMAIL IGA County Attorney Email Cm- COUNTYATTORNEY c`Jr WELD GOV.COM if this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date * Renewal Date 04/30/2021 Termination Notice Period Committed Delivery Date Expiration Date 06,'30!2021 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 08119/2020 Final Approval 8OCC Approved 8OCC Signed Date 8OCC Agenda Date 0812412020 Originator CULLINTA MM Submit Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approver CHRIS D'OVIDIO Finance Approved Date 0811912020 Tyler Ref # AG 082420 Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 08/1912020 Jn+rat C4 - PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: June 9, 2020 zc 43705 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Older Americans Act (OAA) Agreement Amendments Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Older Americans Act (OAA) Agreement Amendments. The Weld County Area Agency on Aging (AAA) receives funding annually from the Colorado Department of Human Services (CDHS), State Unit on Aging, in order to provide Older Americans Act (OAA) and like services to Weld County seniors. Due to current circumstances with COVID-19, the State Unit on Aging is providing the AAA with 'a two -month holdover letter for the current AAA contract which in turn requires the Weld County AAA to provide a two -month amendment to local providers. The current agreements expire June 30, 2020. These amendments extend the term for two months, for the period of July 1, 2020, through August 31, 2020. CMS ID Provider Service Description Rate (Maximum for Term, If Applicable) 3700 Senior Resource Services, Transportation $17.95/Unit ($18,332.00) DBA 60+ Ride Services (CONSENT: 2019-2260) 3701 Catholic Charities and Outreach $36.00/Hour ($4,000.00) Community Services of Archdiocese of Denver Weld Case Management $44.00/Hour ($22,667.00) Regional Office Services CONSENT: 2019-2186) 3702 Colorado Legal Services Legal Services $100.00/Hour ($11,667.00) CONSENT: 2019-2336) 3703 North Range Behavioral Peer Counseling $24.64/Unit ($16,667.00) Health Services CONSENT: 2019I-2571) 3704 Meals on Wheels Home Delivered $9.15/Unit ($31,667.00) CONSENT: 2019-2570) Meals _ 3705 Commission Now LLC DBA _ Transportation p _ $8,756.00/Month The Greeley Gopher Services Plus Allowable Fuel CONSENT: 2019-2623) Surchar e Pass -Around Memorandum; June 9, 2020 — CMS Various �' , l Page 1 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval of these Amendments and authorize the Chair to sign. Approve Schedule Other/Comments: &commendation Work Session Mike Freeman, Chair Scott James Barbara Kirkmeyer ' Steve Moreno, Pro -Tern Kevin Ross mmmm®mmm�mm, m im®� �_ Pass -Around Memorandum; June 9, 2020 — CMS Various Page 2 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND COMMISSION NOW, LLC, DBA THE GREELEY GOPHER This Agreement Amendment, made and entered into day of 2020 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Hunn Services, hereinafter referred to as the "Department", and Commission Now, LLC, dba The Greeley Gopher, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Transportation Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019-2623, approved on July 10, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on June 30, 2020. This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement for the period of July 1, 2020, through August 31, 2020: 1. Term. The term of this Agreement begins upon the date of the execution of this Agreement by AAA and shall continue through August 31, 2020. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTI Weld 3 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair JUN 2 9 2020 Commission Now, LLC, dba The Greeley Gopher 2881 South 31St Avenue, Suite 4-100 Greeley, Colorado 80631 By: Mark Laux (Jun 9,202020:01 MDT) Mark Laux, Member Manager Jun 9, 2020 Date: New Contract Request Entity Information Entity Name* Entity ID* ❑ New Entity? COMMISSION NOW LLC @00027872 Contract Name* COMMISSION NOW LLC DBA THE GREELEY GOPHER (AGREEMENT AMENDMENT) Contract Status CTS REVIEW Contract Description * AGREEMENT AMENDMENT FOR TWO MONTH HOLDOVER, Contract Description 2 Contract ID Parent Contract ID 3705 Contract Lead Requires Board Approval CULLINTA YES Contract Lead Email Department Project # cullinta@co.weld.cc.us:cobbxxl k@co.weld.co.us Contract Type * Department Requested BOCC Agenda Due Date AGREEMENT HUMAN SERVICES Date* 06/13/2020 06/17/2020 Amount* Department Email $6,756.00 CM- Will a work session with BOCC be required?* HumanServicesczvreldgov.com NO Renewable * NO Department Head Email Does Contract require Purchasing Dept. to be included? CM-HumanServices- Automatic Renewal DeptHead(a'weldgov.com County Attorney Grant GENERAL COUNTY ATTORNEY EMAIL IGA County Attorney Email CM- COUNTYATTORN EYVE LD GOV. COM if this is a renewal enter previous Contract ID if this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On0ase Contract Dates Effective Date Review Date * Renewal Date 07101/2020 Termination Notice Period Committed Delivery Date Expiration Date* 06/31/2020 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 06/23/2020 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 06129/2020 Originator CULLINTA Submit Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approver BARB CONNOLLY Finance Approved Date 06/25`2020 Tyler Ref # AG 062920 Legal Counsel GABE KALOUSEK Legal Counsel Approved Date 06125.12020 rwU [1*:tj[31 DEPARTMENT OF HUMAN SERVICES P.O. BOX A GREELEY, CO. 80632 Website: www.co.weld.co.us Administration and Public Assistance (970) 352-1551 Child Support (970) 352-6933 MEMORANDUM TO: Board of County Commissioners Rob Turf, Purchasing Director FROM: Judy A. Griego, Director DATE: April 17, 2019 RE: Division of Area Agency on Aging — Senior Nutrition Program (#B1900057) The Weld County Department of Human Services (WCDHS) has completed its review of the single bid response received through the Request for Proposal (RFP) process for bid number B1900057 (AAA — Senior Nutrition Program). Attached to this memorandum is a document outlining the details for services and rates recommended for contract. Please note this provider was awarded a contract during the last RFP process in 2015. This vendor and service was reviewed, and recommendation approved, by the Advisory Board for Area Agency on Aging. Cc: Jamie Ulrich, Deputy Director Kelly Morrison, Area Agency on Aging Division Head 2019-2623 Contract Management Cam. PURCHASE OF SERVICE AGREEMENT THIS AGREEMENT is made and entered into this 1st day of July, 2015, by and between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Human Services' Area Agency on Aging, hereinafter referred to as "AAA" and Commission Now, LLC, dba The Greeley Gopher hereinafter referred to as "Contractor." WITNESSETH: WHEREAS, AAA desires to retrain Contractor as an independent contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the time available to timely perform the services and is willing to perform the services according to the terms of this agreement. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the transportation services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A and B, each of which forms an integral part of this Agreement. Exhibits A and B are specifically incorporated herein by this reference. AAA and Contractor acknowledge and agree that this Agreement, including specifically Exhibits A and B, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements. Exhibit A consists of AAA's Request for Bid (RFB) as set forth in "Bid Package No. B1900057. The RFB contains all of the specific requirements of County. Exhibit B consists of Contractor's Response to AAA's Request for Bid. The Response confirms Contractor's obligations under this Agreement. 2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Project and agrees to diligently provide all services, labor, personnel, and materials necessary to perform and complete the Project described in Exhibit A which is attached hereto and incorporated herein by reference. Contractor shall coordinate with the AAA to perform the services described on attached Exhibits A and B. Contractor shall faithfully perform the work in accordance with the standards of professional care, skill, training, diligence and judgment provided by highly competent individuals performing services of a similar nature to those described in this Agreement. Contractor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Exhibits A and B within the time limits prescribed by AAA X 19-a&a.3 may result in AAA's decision to withhold payment or to terminate this Agreement. In its sole discretion, the AAA, by the Director of the Department of Human Services, or his or her designee, may extend the time for the Contractor to complete the service or work, by not more than thirty (30) days. Such extension shall not increase the compensation to be paid to the Contractor nor change any other term herein. 3. Term. The term of this Agreement begins upon the date of the execution of this Agreement by AAA and shall continue through June 30, 2020. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit AAA from entering into Agreements which bind AAA for periods longer than one year. Therefore, within the thirty (30) days preceding the anniversary date of this Agreement, AAA shall notify Contractor if it wishes to renew this Contract. 4. Termination. AAA has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. However, nothing herein shall be construed as giving Contractor the right to provide materials (or services) under this Agreement beyond the time when such materials (or services) become unsatisfactory to the AAA. If this Agreement is terminated by AAA, Contractor shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the AAA; (2) the cost of any work which the AAA approves in writing which it determines is needed to accomplish an orderly termination of the work. Upon termination, AAA shall take possession of all materials, equipment, tools and facilities owned by AAA which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to AAA all property or other documents it has possession of under this Agreement, together with all other items, materials and documents which have been paid for by AAA, and these items, materials and documents shall be the property of AAA. Upon termination of this Agreement by AAA, Contractor shall have no claim of any kind whatsoever against the AAA by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by AAA for such additional services. Accordingly, no claim that the AAA has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. 6. Compensation/Contract Amount. a. AAA agrees to pay Contractor for services performed as set forth on Exhibit B at a monthly base rate of $8756.00. Charges shall be based on the time actually spent performing the services, but may include additional compensation as detailed below in paragraph b. b. A fuel surcharge may be charged as a percent added to the base rate as outlined per Appendix D, Fuel Surcharge Allowance Schedule. Fuel surcharges shall be authorized by the AAA if a change in service is required. Contractor shall not be paid any other expenses unless set forth in this Agreement. c. Payment to Contractor will be made only upon presentation of a proper claim by Contractor as stated in Bid No. B1900057, Exhibit A, "Invoicing Requirements", page 17. d. Payment for services and all related expenses under this Agreement shall not exceed the parameters as stated in Exhibit A, Appendix C, and Appendix D. In no event shall AAA be required to pay Contractor more than the available grant funds contemplated in this Agreement. Contractor acknowledges no payment in excess of that amount will be made by AAA unless a "change order" authorizing such additional payment has been specifically approved by Weld County, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. Contractor shall provide invoices to AAA on a monthly basis, with each such invoice providing details regarding the number of drivers and vans used each day; record of monthly mileage; average monthly gas price based on the 10th of each month using the current state average as listed on www.colorado.aaa.com for the month before the month invoiced. AAA shall pay all such invoices, unless in dispute, within 30 days of receipt. AAA will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. The Parties understand that this Agreement is wholly funded by State and Federal funds, and the AAA shall have no obligation to expend any funds not appropriated by the State for purposes related to this Agreement. Contractor understands that AAA is required to conduct periodic evaluations of the activities conducted under this Agreement and to monitor, on an ongoing basis, the performance of Contractor to insure that the funds made available by the Agreement are expended in keeping with the purposes for which they were awarded; and Contractor accordingly agrees to cooperate fully with the AAA in the conduct of such evaluation and monitoring, including the keeping and supplying of such information, and providing access to documents, records, and vehicles to ensure proper maintenance to the AAA for the purpose of audit; and further agrees to do all things necessary to enable the AAA to fulfill its obligation to the State of Colorado and the United States Government. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of AAA, nor entitled to any employee benefits from AAA as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through AAA and AAA shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contractor shall not have authorization, express or implied, to bind AAA to any agreement, liability or understanding, except as expressly set forth in this Agreement. 8. Subcontractors. Contractor acknowledges that AAA has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without AAA's prior written consent, which may be withheld in AAA's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of AAA. 10. Confidentiality. Confidential financial information of Contractor should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of AAA's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the AAA. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by AAA hereunder constitute or be construed to be a waiver by AAA of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the AAA of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the AAA's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. General Requirements: Contractor must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractor shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The AAA in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. Any modification to these requirements must be made in writing by Weld County. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all construction services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contractor shall defend, indemnify and hold harmless AAA, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contractor in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the AAA its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the AAA. A failure to comply with this provision shall result in AAA's right to immediately terminate this Agreement. Types of Insurance: The Contractor shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contractor's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the AAA. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance with the minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 products and completed operations aggregate; and $50,000 any one fire Professional Liability: Professional liability insurance with minimum limits of liability of not less than $1,000,000, unless waived by the State. Privacy Insurance: If this Contract includes a HIPAA Associates Addendum exhibit, Contractor shall obtain and maintained during the term of this Contract liability insurance covering all loss of Protected Health Information data and claims based upon alleged violations of privacy rights through improper use or disclosure of Protected Health Information (PHI) with a minimum annual limit of $1,000,000. Automobile Liability: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on AAA property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Contractor shall secure and deliver to the AAA at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: AAA reserves the right to require the Contractor to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor's insurer shall name AAA as an additional insured. Waiver of Subrogation: For all coverages, Contractor's insurer shall waive subrogation rights against AAA. Subcontractors: All subcontractors, subcontractors, independent Contractors, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor. Contractor shall include all such subcontractors, independent Contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor agrees to provide proof of insurance for all such subcontractors, independent Contractors, sub -vendors suppliers or other entities upon request by the County. 14. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of AAA. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by AAA shall, at the option of AAA, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of AAA. 15. Examination of Records. To the extent required by law, the Contractor agrees that any duly authorized representative of AAA, including the Weld County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment received. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 17. Notices. AAA may designate, prior to commencement of work, its project representative ("County Representative") who shall make, within the scope of his or her authority, and all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. The County Representative for purposes of this Agreement is hereby identified as, Kelly Morrison. All notices or other communications (including annual maintenance made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: a) personal service by a reputable courier service requiring signature for receipt; or b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required by the sending party; or d) transmission via facsimile, at the number set forth below, where a receipt or acknowledgment is required by the sending party. Either party may change its notice address(es) by written notice to the other. Notification Information: Contractor: Commission Now, LLC, dba The Greeley Gopher Attn.: Mark Laux Address: 2881 S 31St Avenue, Suite 4-100 Address: Greeley, CO 80631 E-mail: mark@thegreeleygopher.com Weld County Area Agency on Aging: Name: Kelly Morrison Position: Weld County Area Agency on Aging Division Head Address: 315 North 11th Avenue, Building C or PO Box 1805 Address: Greeley, CO 80631 E-mail: kmorrison@weldgov.com Facsimile: (970) 400-6786 18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive and AAA may engage or use other Contractors or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the AAA payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by AAA does not create an obligation on the part of AAA to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24- 50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 28. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program of the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8- 17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. Acknowledgment. AAA and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written above. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, CO RADO arbara Kirkmeyer Chair 'UL 7 0 2019 ATTEST: Weld io ntv Clerk to the Boird L� Clerk WELD COUNTY DEPARTM SERVICES a Judy A. Griego, Director WELD COUNTY AREA AGENCY ON AGING �0m Kelly Mo rison (May 17, 2019) Kelly Morrison, Division Head Commission Now, LLC, dba The Greeley Gopher 2881 South 31st Avenue, Suite 4-100 Greeley, CO 80631 Mark Laux (May 16, 2019) Mark Laux Title:Member Manager Date: May 16, 2019 SENIOR NUTRITION PROGRAM MEAL DELIVERY GRANT APPLICATION PACKET For the Period of July 1, 2019 through June 30, 2020 A - 1 -CO 1. 1 11 1 County General Bid Information ..1.11.11.......................................a............................. 3 BidSheet (Required)"","""""",.................................................e... e. a a a 00 ...................6 20 Bid Signature (Required)........... ......... ...........am...... ..................... 22 I. Introduction .....0....0.09....... 0000..... 0000...... ................... 1011110........... a 10 .................... 13 A. Summary B. Background C. Funding Schedule II. Proposal Fo r at ............01 ......... ..s....... .................. a a .................. a K 0 1111111111111110 a a.. 14 Ili. Scope ofWork ................................................................................................ 15 IV. Additional Required Information.......................................a.............................. 19 V. 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Y�� rNN�lSYr�'Yry RAY mY py.4 tlui �i�e IVPA 4}'3k �M1 Y�v ry{p.]Y'GFyr H4�V}!�p�.�1 y -�}.. XA'-�V `rv5₹ `y REQUEST FOR BID WELD COUNTY, COLORADO 1150O STREET GREELEY, CO 80631 r: a - _ •�� -. - •' IA H The Board of County Commissioners of Weld County, Colorado, by and through its Controller/Purchasing Director (collectively referred to herein as, "Weld County"), wishes to purchase the following: A mandatory pre -bid conference will be held on FEBRUARY 20, 2019 at 1:30 P.M., at the Weld County Department of Human Services (WCDHS) Area Agency on Aging (AAA) located at 315 N 11t" Avenue, Building C, 3rd Floor North Conference Room, Greeley, Colorado 80631. Bidders must participate and record their presence at the pre -bid conference to be allowed to submit bids. Bids will be received at the Department of Human Services, HS Contract Management Unit, 315 North 11t" Avenue, Building B, Greeley, CO 80631 by EMAIL only at hs-contractmanagementweldgov.com until: Friday, MARCH 15th, 2019 at 2:00 P.M. (Weld County Time Clock). -I.t!t!Iit o . t R'b••pI ll4 Psel •Y M1U'G 1'u ct mq, /♦' % . 'iiJSi-1 , - • - •,,,.. it 2. INVITATION TO BID: Weld County requests bids for the above -listed merchandise, equipment, and/or services. Said merchandise and/or equipment shall be delivered to the location(s) specified herein Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect the Weld County to pay if awarded the bid. You can find information concerning this request at two locations: On the Weld County Purchasing website at https://www.weldgov.com/departments/purchasing located under "Current Requests". And, on the BidNet Direct website at www.bidnetdirect.com. Weld County Government is a member of BidNet Direct. BidNet Direct is an on-line notification system which is being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Though information regarding the bid can be found on BidNet, the only way to submit for the bid is via email to hs- contractmana eg ment©weld ovc�com. Bid Delivery to Weld County —1 method: 1. Email. Bids must be emailed to: hs-contractmanagement@weldgov.com. Emailed bids must include the following statement on the email: 3. INSTRUCTIONS TO BIDDERS: INTRODUCTORY INFORMATION Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department. Each bid must give the full business address of bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Controller/Purchasing Director/Purchasing Director, satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Proposal Forms which are included in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled out completely, in detail, and signed by the Bidder. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Bidders." Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Controller/Purchasing Director/Purchasing Director for the premature opening of a bid not properly : .rSa.e o: nwn T.'f:.:f. ^�Jx p..%4n `. n. a. nnye M.: i' n" *aV nn }"N} r5 ya'p.� rct`L^a+} '}.O �V+3 '.'___#.�' �' "lY V'3MY n.— N � a+lJp.Y r�s y "�+3 '�' `n}ry rn tVr aW sa addressed and identified. Bids may be withdrawn upon written request to and approval of the Weld County Controller/Purchasing Director/Purchasing Director; said request being received from the withdrawing bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the bidders' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to the product specifications and scope of services), the formal acceptance of the bid by Weld County, and signature of the Chair of the Board of County Commissioners, together constitutes a contract, with the contract date being the date of signature by the Chair of the Board of County Commissioners. 4. SUCCESSFUL BIDDER HIRING PRACTICES — ILLEGAL ALIENS Successful bidder certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful bidder will confirm the employment eligibility of all employees who are newly hired for employment in the United States. to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Successful bidder shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful bidder that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Successful bidder shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Successful bidder obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful bidder shall notify the subcontractor and County within three (3) days that Successful bidder has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful bidder shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful bidder shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Successful bidder participates in the State of Colorado program, Successful bidder shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful bidder has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful bidder shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Successful bidder fails to comply with BID REQUEST B1900057 Page 5 any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful bidder shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Successful bidder receives federal or state funds under the contract, Successful bidder must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful bidder operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 5. GENERAL PROVISIONS A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA and disclose those portions staff determines are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its gJ Yn..b .%g V t b .. l: nP• -. Y 3�1:�'4rv^ n 3 rt YiiN . rv` ti' 5 nV.F 1... [ d,,w sg. xA "G ,C-tW%�:'m /x p .v . . v u'< w yr # n ¢ Y +v' d . 1 r ...' 4 A .n � .� $ e M 1F .6 '1 A p."'- {M.'0: C •111 'g- • employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. Attorney's Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. Disadvantaged Business Enterprises: Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. J. Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this BID REQUEST B1900057 Page 7 Agreement by County and shall continue through and until successful bidder's completion of the responsibilities described in the Bid. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. M. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by the successful bidder shall be the basis for additional compensation unless and until the successful bidder has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. N. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful bidder shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of this Agreement, and to assume toward the successful bidder all the obligations and responsibilities which the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful bidder and the successful bidder shall cooperate in such process. The successful bidder shall be responsible for the acts and omissions of its agents, employees and subcontractors. 0. Warranty: The successful bidder warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful bidder further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. In addition to the foregoing warranties, Contractor is aware that all work performed on this Project pursuant to this Agreement is subject to a one-year warranty period during which Contractor must correct any failures or deficiencies caused by contractor's workmanship or performance. The bidder warrants that the goods to be supplied shall be merchantable, of good quality, and free from defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the minimum specifications herein. The successful bidder shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First One Year Period: The successful bidder shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this bid for as many BID REQUEST B1900057 Page 8 service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. Bidder shall submit with their bids the following information pertaining to the equipment upon which the bids are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Q. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. R. Non -Exclusive Agreement: This Agreement is nonexclusive, and County may engage or use other contractors or persons to perform services of the same or similar nature. S. Employee Financial Interest/Conflict of Interest - C.R.S. §24-18-2O1 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services and the successful bidder shall not employ any person having such known interests. During the term of this Agreement, the successful bidder shall not engage in any business or personal activities or practices or maintain any relationships which actually conflicts with, or in any way appear to conflict with the full performance of its obligations, under this Agreement. Failure by the successful bidder to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful bidder nor any member of the successful bidder's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful bidder's operations, or authorizes funding to the successful bidder. T. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra -judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. V. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. W. Compensation Amount: Upon the successful bidder's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. X. Taxes: County will not withhold any taxes from hereunder and the successful bidder agrees to reporting and payment of any taxes related to � this Agreement. Contractor shall not be entitled rates for work done outside of normal business writing by County. 6. INSURANCE REQUIREMENTS monies paid to the successful bidder be solely responsible for the accurate layments made pursuant to the terms of to bill at overtime and/or double time hours unless specifically authorized in General Requirements: Successful bidders must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Successful bidders shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A" VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Controller/Purchasing Director/Purchasing Director by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Successful bidder. Successful bidder shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Successful bidder to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Successful bidder. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Successful bidder from liabilities that might arise out of the performance of the work under this Contract by the Successful bidder, its agents, representatives, employees, or subcontractors. The successful bidder shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The successful bidder is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The successful bidder shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. BID REQUEST B1900057 Page 10 The successful bidder stipulates that it has met the insurance requirements identified herein. The successful bidder shall be responsible for the professional quality, technical accuracy, and quantity of all materials and services provided, the timely delivery of said services, and the coordination of all services rendered by the successful bidder and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The successful bidder shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the successful bidder to conform to any statutes, ordinances, regulation, law or court decree. The successful bidder shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of The successful bidder in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the successful bidder will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the successful bidder agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the successful bidder for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The successful bidder shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the successful bidder's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a successful bidder or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such successful bidder or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance for bodily injury, property damage, and liability assumed under an insured contract, and defense costs, with the minimum limits must be as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 products and completed operations aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Successful bidder shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Successful bidders shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said eY 'e 1'w�4+. v . ..$.. Vli k—� v2mFkaMrnF 4-a. v.. ecv rt. m+Y. .r, ✓Xrt YSF e.Y n.. ��•.+nsiw4e s•m.F yiY"$t v.v jl ., n t.+ $h .. uJ c xfi1 1 ✓i41 +'+.. 'A� W.N "" n per' 2 : n }'k •iW Ric Administrator, covering all operations hereunder set forth in the Request for Bid. Proof of Insurance: County reserves the right to require the successful bidder to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Successful bidder's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Successful bidder's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, subcontractors, independent contractors, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Successful bidder. Successful bidder shall include all such subcontractors, independent contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Successful bidder agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Bid and in the Response to the Bid each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. BID REQUEST B1900057 Page 12 INTRODUCTION The Weld County Area Agency on Aging is requesting proposals from any organization, public, private non-profit, or for-profit entities, interested in receiving a grant funded under the Older Americans Act to provide services described in this request. Preference will be given to non -profits as is required under the Older Americans Act. The grant performance period is July 1, 2019 through June 30, 2020. If award recipients perform in a satisfactory manner the Area Agency on Aging may extend contracts on a yearly basis up to June 30, 2023. All questions about this application packet should be directed to Kelly Morrison at (970) 400-6101. The Weld County Area Agency on Aging (WCAAA) is mandated by the Older Americans Act of 1965 (OAA), as amended, to serve as advocates for older persons and to be visible focal points for accessing the service delivery system within their designated planning and service areas. Our major responsibility is to foster the development of a comprehensive and coordinated service system to serve persons age 60 and older who are in need. The basic mission of WCAAA is to help older Americans to remain independent in their own homes and communities for as long as possible. The WCAAA and the WCAAA Advisory Board develops planning and funding priorities for services to adults 60 years of age and older based on the requirements under the OAA and the needs within the senior community. Partnerships with other entities are formed through a formal Purchase of Service Agreement process which will facilitate the delivery of services to persons aged 60 and older in Weld County. It is the intent of WCAAA to obtain services from organizations that will not only provide quality services through our grant process, but will also actively seek and obtain funds from other public and private sources to supplement the provisions of services. BID REQUEST B1900057 Page 13 C. FUNDING SCHEDULE 2/11/2019 RFP Posting. Announcements mailed and press releasesubmitted.. 2/20/2019 Pre -Bid Conference: ,, - - -- •:r. I. 1 • This meeting is being held to provide applicants the opportunity to ask questions regarding the Request for Proposal (RFP) and budget process. Additional questions that arise after the 02/20/19 meeting should be submitted to hs-contractmanagement@weldgov.com. Additional questions will be accepted through 02/28/19. 3/15/2019 Proposals must be submitted to HS- ContractManagement(a�co.weld.co.us by or before 2:00 p.m. 4/11/2019 Vendor recommendations are presented to the Weld County Area Agency on Aging Advisory Board 4/17/2019 Final approval by the Weld County Board of Commissioners 6/30/2019 Purchase of Service Agreements are approved and effective July 1,2019 * The successful vendor is required to sign a separate contract. A qualifying proposal must include all of the following information: 1. Program Name: Senior Nutrition Program Meal Delivery Services 2. Applicant or Firm Name: 3. Firm Qualifications: a. Type of organization, size, professional registration and affiliations. b. Names and qualifications of personnel to be assigned as management to this project. c. Outline of recent project(s) completed that are related to this type of project. Contractor is. required to demonstrate specific project expertise relating to the requirements of the Scope of Work. BID REQUEST 81900057 Page 14 d. Qualifications of Contractors, subcontractors, or joint venture firm, if appropriate. e. Client references from recent related project(s), including name, address, and phone number of individual to contact for referral. 4. Understanding of and Approach to the Project: a. Summary of approach to be taken. b. Description of the organization and staffing to be used for the project. c. Indication of information and participation the proposer will require from County staff. d. Indication of time frame necessary to complete the plan review once a Notice to Proceed is issued. III. SCOPE OF WORK Introduction The Weld County Area Agency on Aging (WCAAA) is implementing a countywide courier network to deliver Senior Nutrition meals, administrative items, meal site supplies, locked moneybags and cash to various Senior Centers, Community Centers and Senior Housing Complexes under the Older American's Act (OAA) Program. The vendor shall provide vehicles, personnel and delivery services for WCAAA's Senior Nutrition Program, located at 315 N 11th Ave., Bldg. C, Greeley, CO 80631, in accordance with the provisions and requirements as specified herein. -. - Preferred that vendor has two years' experience transporting temperature -controlled food products. Vendor must comply with the State of Colorado's insurance requirements. Vendor drivers must be insured, licensed and bonded as outlined in Request for Proposal. Verification of carriers and policies in effect must be provided upon request. Vendor will base pricing in Base Bid using $3.00 per gallon fuel cost. Administrative items for Weld County or Senior Nutrition Program may include interoffice mail envelopes, letters, program records, and cash or check deposits. The Vendor will warrant that their delivery staff will perform their duties professionally, communicating in a proper, courteous and intelligible manner with all WCAAA staff and consumers while projecting a professional appearance at all times. The vendor must transport all hot temperature prepared meals in the provided upright, unopened insulated food pan carriers (such as Cambro). The vendor must transport all prepared foods that require cold storage in the provided coolers packed with ice for refrigerated food items. N. uh «. rtu e. % , e >K" N ... :I .xc t,- . 1M1 - .. L3V:�.Ta p' .y Stiu. M1: A 1 >I 3..0 ♦.p Vendor must have a contingency plan for delivery failure. The vendor must have a contingency plan in the event of a delay due to an auto accident, severe weather, auto failure, major traffic jams, or road closures. The Weld County Senior Nutrition Supervisor shall be notified of any delays that will result in a late delivery of fifteen minutes or more of scheduled delivery. Vendor must maintain process to pick-up locked donation moneybags at meal sites and deliver daily to the Weld County Treasurer's office securely no later than 4:30 p.m. on the same business day. The sum of the money carried daily is approximately $3,100.00. The last vendor driver to arrive at the treasurer's office will pick up the empty moneybags for distribution the next day. Vendor will also be responsible to transport site supplies from the University of Northern Colorado (UNC), Tobey-Kendel dock, 1 — 5 times per week and deliver to meal sites on scheduled meal day with food. Vendor will be required to ensure that all vehicles used for deliveries will maintain a clean and undamaged exterior and interior appearance. Vehicles must be free of significant damage, have no missing parts and be washed on a regular basis. The interior of vendor vehicles should also be free of dirt, debris and trash to maintain a clean area for food transportation. All vehicles must remain smoke free. It is the responsibility of the vendor to secure and transport the prepared food containers and supplies in a safe manner to prevent damage to Weld County property and to ensure safety of the vendor's drivers. Vendor shall provide all delivery vehicles with a means for communication with their drivers. It is the responsibility of the vendor to ensure that employees are physically able to lift up to 50 pounds. The vendor will bring deliveries into each meal site facility and place on serving counters for volunteers to serve. Dollies and/or carts will be provided at each delivery site. The vendor must be able to provide meal delivery services throughout Weld County on regularly scheduled routes. Route schedule changes are at the WCAAA discretion and will be provided to the vendor in writing (via e-mail) 30 days in advance, excluding emergencies beyond the control of the Weld County Senior Nutrition Program. (See Appendix D - List of Scheduled County or Food Vendor Holidays/Closures) If the County must cancel deliveries without notice due to circumstances beyond their control the contractor will still receive payment as reflected in the Base Contract. If the Contractor fails to provide any scheduled services as agreed, for any reason, and this results in any loss of services then there will be no payment for those affected deliveries/services. On scheduled routes, the following standards apply: Meals must be picked up by agreement with WCAAA at scheduled times, Monday through Friday, excluding holidays or county/food vendor closures as detailed in Appendix D, unless other arrangements are made. Meals will be picked up daily and supplies will be picked up 1- {p'.y Y PAL v x .Tyt. S y. '.n.$M1¢:.I tf 4 t v. t-mY '^ 1:'�. +y-" V;Y id`t! l K4 Y.. -4' M ".. ( Y."•I • Y JY Ki.�('-� t "I ' ;r ...-2'1 W M14'.15S)' K1 i:ptl RraY ..Ie a. i •::'yy i l nx. iE i..: } it'1 t iW ' 'LVL d :1111• �iui •//,L •I. hi 2 times a week at the food vendor location, University of Northern Colorado (UNC), Tobey- Kendel, and delivered to each meal site. At the end of the delivery route, the transportation vendor will return to the meal sites to pick-up empty meal containers and locked moneybags. Vendor will complete route by returning Cambros/coolers to the food vendor and then drop off the moneybags at the Weld County treasurer's office. The vendor must issue an invoice by the 10th calendar day for the previous months' services. If the 10th falls on a Saturday, Sunday, or holiday then the vendor shall issue the invoice by the next business day. Invoices will be submitted in an electronic format with line item detail for each delivery. The vendor shall include the following details to assist with safe meal tracking: 1. Record of monthly mileage. Delivery for the Senior Nutrition Meal Program must adhere to the following: • Pick up prepared food at the food vendor Monday through Friday at 10:30 am. • Food shall be delivered to the meal sites Monday through Friday based on a schedule. (See Appendix B). If a delay of 15 minutes or more occurs past the specified meal time of the individual meal site, the vendor shall notify the WCAAA Senior Nutrition Supervisor by phone to discuss the reason for the delay. • The vendor shall be available to provide emergency food or supply delivery services during regular business hours for an additional fee based on Alternate No. 1a. • Any names or contact information of Senior Nutrition Program participants shall be kept confidential based on current regulations and outlined in Tracking and Record Requirements below. • The transportation vendor must agree to meet with WCAAA administrators as needed to review performance. If, at any time, WCAAA administrators find that the vendor is not performing within specifications, the agency will issue a letter detailing the agency's concerns. The vendor will have ten (10) days to respond in writing indicating the steps the vendor intends to take to resolve the matter. If there is a second occurrence within one month of the warning, the agency will issue a second letter and perform daily audits for two weeks. The vendor will provide a response letter and submit electronic, daily reports of deliveries for that period. There will be no charge for those affected deliveries. Continued under performance may result in a termination of contract. • Senior Nutrition Meals may not be consumed by the vendor staff. • Vendor staff shall not assist or handle money. Meal Sites will complete donation paperwork for vendor staff to sign and provide the locked money bag for transport to Weld County treasurer's office. The vendor must have one point of contact for customer support, to aid in the tracking of meals and supplies, informing vendor of cancellations, will -call orders, or any non-scheduled changes to be available during regular business hours, 8:00 am to 5:00 p.m., Monday through Friday, except holidays and county/food vendor closures. vv �S ;I?*6 t Y .S3F .. A I"Y� .K 'YN+ vF Y'- �-..` y;'✓iiA +n. Y.v '+4iV'i' i N.ye'R.. la roL..: - . ! B1900057 • I Contact information must be provided outside of normal business that may be utilized in the event of emergencies, such as inclement weather, which may result in meal site closures. All financial, statistical, personal, technical; and other data and information relating to County operations which is designated confidential by the County made available to the contractor in order to carry out this agreement will be protected by the contractor from unauthorized use and disclosure by the observance of the same or more effective procedural requirements as are applicable to the County. However, the contractor shall not be required to keep confidential any data or information that is or becomes publicly available, is already rightfully in the contractor's possession, is independently developed by the contractor outside the scope of this agreement or is rightfully obtained from third parties. hsvi •,,, • , ; 1. Verification of all required insurance coverage (Certificate of Insurance). All proposals that meet the requirements will be reviewed by the Weld County Area Agency on Aging (WCAAA) and members of the Area Agency on Aging Advisory Board. They will make recommendations regarding bid awards to the Board of Weld County Commissioners by and through the Weld County Department of Human Services. The Weld County Department of Human Services will make its award of contract to the successful bidders upon final approval of the Board of Weld County Commissioners. __.: _ __ _ .. - page .+y -e...: xe .1xra n -.L= 3q'pt v 'rt .'t id -r r.'+."i� uY. n¢ ✓aA"tx"F+a .Y :h*Y41h'+; ..� v. I, n4..h "4O'.� (T4° 2Y1• u✓aan .r :�rz..Y .V:• °C-:. FA v1 y . - The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally investigated and is familiar with the program requirements, and hereby proposes to provide all drivers, vehicles, and items as required to perform, in a professional manner, all work and services for the successful completion of all requirements as referenced in the scope of work, all in strict accordance with the Bidding Documents prepared by Weld County Area Agency on Aging for the Senior Nutrition Program. TOTAL BASE BID: For all work required by the Bidding Documents to complete APPENDIX C for the monthly base rate sum of: Dollars ($) ) ALTERNATE BID ITEMS - ADD/DEDUCT ALTERNATES: Bidders are requested to provide alternate bid pricing in accordance with the Contract Documents. Submit add, deduct or no change adjustments to the Base Bid Price. Alternate No.1a Per mile charge to ADD deliveries or additional meal sites to contract resulting in additional miles to established route for the per mile sum of: 0 per each additional mile added. Alternate No. 1 b Per mile charge to DELETE deliveries or meal sites resulting in a deduction of miles to established route for the per mile credit of: Alternate No. 2 Contractor will be submitting a request for fuel surcharge allowances (such as detailed in the sample in Appendix E). YES NO If yes, please attach your completed proposed fuel surcharge allowance table. Included in this bid packet is a sample format that can be used for this purpose. !u:X .r l}'r to +F♦ tr N'f.'ke n vrz"^iV4�rc 'NR' n..... Yv V,P V++"w-i.FC' „u y> �} .Yil }.. � fi �i.:Wv-'E�.—".r: - M.e h. .;;%;.J. AL.v S y*FA+.:ry Fe nt x. ryY(� B1900057 - w uIi r I'paqe "S ntentonahv 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No.B1900057. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM BUSINESS ADDRESS CITY, STATE, ZIP CODE T TELEPHONE NO FAX TAX ID # PRINTED NAME AND TITLE **ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR BID** _ .9 r.. __ _ _ __ __ _ Z41.1.i 1:14.1 11-. IVI4IYSIW_ItYh_ MEAL SITE MON TUES WED THUR FRI Birchwood Apartments 2830 West 27th Street Lane X X X Greeley, CO 80634 Broadview Apartments 2915 West 8th Street X X Greeley, CO 80631 Carbon Valley Recreation Center 701 5th Street X X Frederick, CO 80530 Eaton Recreation Center 1675 3r( Street X Eaton, CO 80615 Erie Community Center X am.['�'..f J}i k'..6zt%`x v�. v; p..FP i• 11 ,vvt :a:.j}rt v.')' • 'LL.< ..x S rh�jtil" :Y.41 e{}:.Y. v-Msi L . . y e: ii>) 6 a�-. lvv• 450 Powers Street Erie, CO 80516 Evans Community Complex 1100 37th Street X X Evans, CO 80620 Ft. Lupton Community Complex 203 Harrison Avenue X Ft. Lupton, CO 80621 Greeley Active Adult Center 1010 6th Street X X Greeley, CO 80631 Greeley Manor Apartments 1000 13th Street X X X Greeley, CO 80631 Greeley Senior Housing 1717 30th Street X X Greeley, CO 80631 _________ Hill -N -Park Senior Center _________ __________ 4205 Yosemite Drive X Greeley, CO 80634 Johnstown Community Center 101 W. Charlotte X Johnstown, CO 80534 Kersey Senior Center 415 1st Street X X Kersey, CO 80644 LaSalle Community Center 101 Todd Avenue X Proposed LaSalle, CO 80645 Lochbuie Afterglows Senior Center 501 Willow Drive X Lochbuie, CO 80603 MEAL SITES MON TUES WED THUR FRI Mead Community Center 441 3rd Street X Mead, CO 80542 Milliken Community Center 1101 Broad Street X X Milliken, CO 80543 Nunn Senior Center 775 3rd Street X Nunn, CO 80648 Pierce Community Center 221 Main Avenue X Pierce, CO 80650 Platteville Community Center X X P ��IMe .n .. . .. nv .xm ... ... .. . _e v< .v. A.<p....v N.:.-..ri1., F5 ..M1.. Y Y.iLr.:.r i.. iS Yr GY"—iY ti:; aaY `:S*6 .' .1 ;i�iuj B1900057 ' I • 508 Reynolds Platteville, CO 80651 Rodarte Community Center 920 A Street X Greeley, CO 80631 Wattenberg Community Building 1917 Grace Avenue X Ft. Lupton, CO 80621 Windsor Community Center 250 N 11th Street X Proposed X X Windsor, CO 80550 Food Vendor University of Northern Colorado (U NC) Tobey-Kendal Dining Services X X X X X 1901 9th Avenue Greeley, CO 80631 Treasurer's Office Weld County Treasurer Office 1400 North 17th Avenue X X X X X Greeley, CO 80632 Program Storage Unit AAA/Weld County Storage Unit 300 8th Avenue, Unit B On an as needed basis Greeley, CO 80631 ... .... ca. as ,. ...z,c. ...� c' .... .. a;..e ,. 3'Y! .Ys i:^HY.,a . `%a ni i" v ..'e a z..x.. .R_ h++. ./.�� .. J^. YPF: ✓i Y! 14FX 2N£. I- f FYM1"^P.."0„t. YN. :. •,,, • I ,.. Birchwood 2830 W. 27 Street Lane • Greeley M,W,F 11:30 970-346-6950 Broadview 2915 W. 8th Street • Greeley T,Th 11:30 970-346-6950 Carbon Valley 7015th Street • Frederick T,Th 12:00 303-833-3660 Eaton 1675 3rd St ® Eaton W 1200 970-454-1070 Erie 450 Powers Street • Erie Th 12:15 303-926-2795 Evans 1100 37th Street • Evans T, F 11:15 970-475-1132 Fort Lupton 203 S. Harrison Avenue • Fort Lupton M 12:15 303-857-4200 x166 Greeley Manor 1000 13th Street • Greeley M,W,F 11:30 970-346-6950 Greeley Active Adult Center 6th 1010 6 Street • Greeley M,W 11:30 970-350-9440 Greeley Senior Housing 1717 30th Street • Greeley M,Th 11:45 970-395-0822 Hill N Park 4205 Yosemite Drive • Greeley W 11:30 970-346-6950 Johnstown 101 W. Charlotte • Johnstown W 12:00 970-587-5251 Kersey 415 Pt Street • Kersey T,Th 12:00 970-352-8394 LaSalle 101 Todd Avenue • LaSalle T 11:00 970-284-0900 Lochbuie 501 Willow Drive • Lochbuie T 12:15 303-659-8262 Mead 441 3rd Street e Mead Th 11:45 970-535-4477 Milliken 1101 Broad Street • Milliken M,F 11:30 970-660-5040 Nunn 775 3rd Street • Nunn Th 11:45 970-897-2459 Pierce 221 Main Avenue • Pierce Th 11:30 970-834-2655 Platteville 508 Reynolds • Platteville M,F 12:00 970-785-2245 x1106 Rodarte Center 920 A Street • Greeley Th 11:15 970-346-6950 Wattenberg 1945 Grace Ave • Wattenberg T 12:00 970-346-6950 Windsor 250 N. 11th Street • Windsor M,W,F 11:15 970-674-3500 Reservations and cancellations are required and must be made with the Site Coordinator in advance by the sites specified time. Participants have the opportunity to contribute towards their meal. The suggested donation is currently $4.00. Services are not denied to eligible participants who are unable to make a donation to the program. More information may be obtained by calling: (970) 400-6132 or (720) 652-4200 ext. 6132 for South County o fp.3Jv <r. .x lmy'.-N s'.-vvk.•.:`Yfn5rALhl Fx+rtiY'^�`ie-i nH ...':Y"'n}.5'x4 YlA`%f"�4 a4Y 2.. gd. FP.u.z.Y .x ...-d...mni w«iRi*F �. SiYAi.Y.v l.Yiny S.. p.. �. .... v:. %. m.. vl ..'k M1 ..�oU}Im. !Si"v�4n .�.i?ii MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY DRIVER'#1 DRIVERI 1 ®RIVER #1 `:f:: DRNEF :#j ° ' C3RIVER;#7 ,: Greeley Active Broadview Greeley Active Rodarte Greeley Manor Adult Center Adult Center Greeley Manor Evans Greeley Manor Broadview Birchwood Birchwood Kersey Birchwood Greeley Senior Platteville ____________________________________________________Housin Greeley Senior Kersey Housing DRIVER 2 DRIVER #2 CRIVE=#2 DRIVER: -#2H. 1bRIVER*2: Milliken LaSalle Hill N Park Mead Evans Ft. Lupton Carbon Valley Johnstown Carbon Valley Milliken Wattenberg Windsor Erie Windsor Lochbuie DRIVERW3 . DRIVER #3 : ` `... DRIVER/#3 ' ;DRIVER #3 DRIVER #3 Windsor Eaton Pierce Platteville Nunn Steps: Begin at UNC, Meal Sites (drop off, then pick up), UNC, Treasurer office, End **Supplies are typically picked up one to two times a week at the UNC loading dock at Tobey- Kendel Hall to be distributed on the regularly scheduled meal route. (+�•-' a .R p. x,:NhYM V+s.Vi'.?'-A 1' `.MIX",♦ �fY'!P'+��ji 1 .. L A� � t' � h ..=1 2T�, Y �� v� h A...P lye 5 t - B1900057 • • l_1a kiII*;!I7 IF it')&i€iii.IJINi Monday, February 18, 2019 (President's Day) Monday, May 27, 2019 (Memorial Day) Thursday, July 4, 2019 (Independence Day) Friday, July 5, 2019 (day after Independence Day) Monday, September 2, 2019 (Labor Day) Monday, November 11, 2019 (Veterans Day) Thursday, November 28, 2019 (Thanksgiving) Friday, November 29, 2019 (day after Thanksgiving) Monday, December 23, 2019 — Friday, January 3, 2020 (Food Vendor Holiday Break) <.in?d4m r r� s.` r 5 x; u L 4b SeY. vVe'�- �w 1 a /a5 ell� .........(L (L *Contract is based on a fuel rate of $3.00 per gallon Lowest Fuel Variance Highest Fuel Variance Per Mile Adjustment Or Percent added to base rate 3.01 3.06 3.5% 3.07 3.11 3.68% 3.12 3.16 3.86% 3.17 3.21 4.04% 3.22 3.26 4.22% 3.27 3.31 4.40% 3.32 3.36 4.58% 3.37 3.41 4.76% 3.42 3.46 4.94% 3.47 3.51 5.12% 3.52 3.56 5.30% 3.57 3.61 5.48% 3.62 3.66 5.66% 3.67 3.71 5.84% 3.72 3.76 6.02% 3.77 3.81 6.20% 3.82 3.86 6.38% 3.87 3.91 6.56% 3.92 3.96 6.74% 3.97 4.01 6.92% 4.02 4.06 7.10% 4.07 4.11 7.28% 4.12 4.16 7.46% 4.17 4.21 7.64% 4.22 4.26* 7.82% Fuel Surcharge allowance begins at $3.01 and is capped at $4.26* a gallon. At this price level, temporary or permanent route changes may have to be implemented to maintain a budget maximum. The Weld County Area Agency on Aging uses monthly average gas prices as they are found on www. colorado. aaa. corn on the 10th of the previous month. P.p . . ..d 'rvyV � .�. 4 i ia. }YYr p must's ia43 .v l r" / �./:d.-^ HY :.!'%tlL} 1.{ f ✓ v. }✓il'4'^ a.a.�✓+ FN q..r.. vR'.5 Y $V3+ Vg n4M1 '5 �i "' 4M.iw-j.. �V ✓¢F . F[ 4 vem n Im 1 3 v:1 ANSWER: There are generally four sizes of food transport containers used. The first is a "Camcarrier"; exterior dimensions 24.5" W x 16.25" D x 6" H. Empty container weighs 16 lbs. The second carrier is a standard 48 Quart "igloo camping" type cooler (for milk) Dimensions 25.63 inches x 14.13 in. x 14.13 in. The third carrier is a standard 25 Quart "igloo camping" type cooler (for milk). Dimensions 22.25 in. X 8.25 in. x 13.625 in. The fourth is a soup "Camtainer" 3 3/8 Gallon size. Exterior dimensions 16.5" D x 9" W x 18 3/8" H. --.-. - - . ANSWER: Private vehicles may not be used to transport any deliveries. All fleet vehicles are acceptable as long as supplies fit securely. A typical Monday would have approximately 35 Camcarriers (or a mixture of Camcarriers and Camtainers on a soup day). This day would also have about 7 milk coolers. A typical Tuesday would have approximately 40 Camcarriers with a minimum of 8 milk coolers. A typical Wednesday would have approximately 38 Camcarriers with a minimum of 6 milk coolers. A typical Thursday would have approximately 42 Camcarriers with a minimum of 9 milk coolers. A typical Friday would have approximately 36 Camcarriers with a minimum of 5 coolers. During the holidays or special events there may be approximately 50 food transport containers plus milk coolers. Please allow room for meal site supplies that may also need to be in the vehicle for delivery. See Scope of Work on pages 16 of the bid packet for information on delivery of supplies and vendor responsibility to secure and transport food containers in a safe manner. .4) •1•t I.... _ _ _ a • a fN.3' M [ v ! '.!a ..... u'd'� .h 4T •.'] ..4 4N r .. v .;y .r3. y1 5.4 ^s. -.M+* ba r66m. +yf .. .> x .r av, x w R NX +�n^`r.: a y- up � • . l r Tr'iY a t'+ s'. '. i .iuj :. •Itl:.. .,!_ • Senior Nutrition Material Examples Exterior Dimensions: 25.63 in. x 14.13 in. x 14.13 in. 25gt Ice Chest Exterior Dimensions: 22.25 in. x 8.25 in x 13.625 in Camcarrier • eight: 18 3/8" • Depth: 16 1/2" • Width: 9" .2 .Lv o}L'VY'T!`4't-4,4!. 49`:t£ .>`YN6h'i Vi lSiJr.RM1. Y :ftid2 YC+* -v a'.'$'. `YS .v 'Y v9. Frvv 1: .�. `i-. �•n'+el�t �-a • r. ; } n4f rva s7.-+ i rrry YUM REQUEST•fib '.s- 1 New Contract Request Entity 3nfonnation et Entity LDS' _New Erith::7 COMMISSION NOW [W §4300.27872 C Cotiact 11) AGREEMENT FOR PU C E 0. MEAL DELIVERY T SERACES Cu.tract tract status CI CT EW t Lead -1 cdiintaccodLca us commaDeSaifltkflt FYI9-2.. TERM 71112019 -613012020. MEAL DEUVERY E C'E .. 61900057. Contract.Oflfl:flfle.aiptIQfl rt t HUMAN E E Amountt flpfl..nr Email S9 043 CM Human des ov-cc •NQ rtme t Hnd E Hurry erwices. NWcnaflc Renewal corn county Attorney t QEM.ERAL COUNTY ATTORNEY EMAIL iGCotmty Attu i CM - COUNTY ATTORN. GOV.CE M Parent € 2019U80 J DDe Contract. requirePurchasing Dept t i Nate: the Prev vm is Contract NoNumber and Master Services Ag. reement N u mber sho Ube left t4art if those contracts are rant iii OnBase Terflnation NoUce fl.1 €r ttD441W±Iy Date.itiDatet •302020 Contact contactInfer Contafl MaYBe Contact Type Contact ail CDrltafl Pt. one I Signed Date A ;. Date G2019 0 Contact Phone Hello