The URL can be used to link to this page

Browse Search

Home My WebLink About20211127.tiffCo'i-�vac+ Ib±ftnI50 FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 July 25, 2022 To: Board of County Commissioners From: Toby Taylor Subject: Court Holding Design Change Order #1(2021-1127) Robert Shreve Architects and Planners (RSAP) was awarded the bid, (2019-2250) to design the Wash Bay and Welding shop building and subsequent on -call design work. Court Holding Remodel is one of the subsequent task orders assigned. There is a need for additional design work to add a stand-by gas generator and new HVAC equipment in Court Holding. The design fee for this project has been quoted at $10,560.00 using the fees identified in their bid. Facilities Department is recommending approving this change order in amount of $10,560.00 If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director C�n5err�- 08/Ogl Z2 2nZ 1-11Z�� BCoU3 CHANGE ORDER #1 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS Date: July 25, 2022 Project Title: Court Holding Design- Change Order #1 (2021-1127) Completion Date: November 1, 2022 Compensation: $10,560.00 Original Agreement: Weld County document no. 2019-2250 Pursuant to the "Original Agreement", the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as -needed basis. Any such Task Order shall be signed by the Weld County Facilities Director before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in any calendar year, unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Change Order: The scope of work is to prepare architectural plans and specifications for a stand-by generator and to design a new HVAC system for the Court Holding Area. Contractor agrees to perform the services identified above and on the attached Exhibit in accordance with the terms and conditions contained herein and in the Original Agreement between the parties. The amount of the contract is adjusted as follows: $ 110,600.00 Original Contract Amount $ 395,265.00 Previously Approved Task order(s) Amount $ 10,560.00 Current Change Order Amount $ 516,425.00 New Contact Total Page 1 of 2 CHANGE ORDER #1 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS CONTRACTOR: ( r� By: j�tJ V1� 1 ' /11 Date Name: kIlAm Title: R s 6.R (( BOARD OF COUNTY COMMISSIONERS ATTEST: G•� WELD COUNTY, COLORADO Weld o ty Clerk to the rd BY: Deputy CI tote �� t K. James, Chair AUG 0 8 2022 1861 ter- /1 a7 SI% Exhibit A: Task Order 8-2022 ROBERT SHREVE ARCHITECTS & PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 120 GREELEY, COLORADO 80631 970-346-0151 FAX 970-352-8761 July 22, 2022 Weld County Building Department 1105 H Street Greeley, Co 80631 Attn; Toby Taylor Re: Weld County Centennial Center Court Holding Additional Services Scope changes Standby Generator Replacement of existing HVAC equipment Dear Toby, There has recently been discussion about creating two separate bid packages, however it has since been determined that the project will be awarded to one contractor with 3 phases of construction as originally planned. RSAP and G2 have divided the construction documents into 3 sets outlining the work to be accomplished in each phase. During the review process G2 has been task with a providing construction documents for new stand-by gas generator to serve the holding cell area. In addition, as the result of a team walk-thru, it was determined that the existing HVAC equipment should be replaced with new hydronic fan coils units to facilitate phasing. This change will also require addition G2 design effort. For the additional services outlined we propose an increase in the design fee of $10,560.00 Should you have any comments or have any questions regarding this proposal, please write or call. rely, Robert J. Shreve, AlA Robert Shreve Architects & Planners New Contract Request Entity Information Entity Name* Entity ID ❑ New Entity? ROBERT SHREVE ARCHITECTS & 0920001898 PLANNERS INC Contract Name * Contract ID Parent Contract ID ARCHITECTURAL DESIGN ( O19-225)) 6156 Contract Status Contract marES Requires Board Approval CTR REVIEW SCEESAMAN YES Contract Lead Email Department Project sgeesamana co.weld.co.us Contract Description* ARCHITECTURAL DESIGN COURT HO i DING GENERATOR & HVAC EQUIPMENT TASK ORDER B-2022 Contract Description 2 Contract Type* Department Requested C Agenda Due Date TASK ORDER BUILDINGS AND GROUNDS Date('s 07 30,'2022 081,'03 2022 Amount a Department Email 10,560.00 CM- Will a work session with 1OCC be required?* Bulldog Crourrds, .seldgou.c NO Renewable* our NO Does Contract require Purchasing Dept. to be included? Department Head Email YES Automatic Renewal CM-RoridingCrounds- DeptHead;t-weldgov.con &dpliFP `* Grant 619 010u County Attorney GENERAL COUNTS t` ATTORNEY EMAIL County Attorney Email CM- COUNTYA ORNEYBWELDG OV.COM If this is a ren.ewal enter previous Contract ID if this is part of a MSA enter MSA Contract ID Note 1 Previous Contract NoNumber a d Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 111'01, O22 Termination Notice Period mitt Delivery Date Expiration Date* 12x31 ;`2022 Contact Information Contact Info Contact Naive Contact Type Contact Entail Contact Phone I Contact Phone 2 Purchasing Purchasing Approver PurchasingApproved Date CHERYL PATTELLI 08;01 2022 Approval Process Department Head Finance Approver Legal Counsel TORY TAYLOR CHERYL PATTELLE BRUCE BARKER DH Approved Date Finance Approved e Legal Counsel Approved Date t≥F81001 ;3'2022 38x01 r 2322 08,`01 1'2022 Final Approval 11OCC Approved Tyler Ref # AG 080822 11OCC Signed Date 11OCC Agenda Date 08108 2)22 Originator SGEESAMAN /Z FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 July 27, 2021 To: Board of County Commissioners From: Toby Taylor Subject: Centennial Court Holding Full Architectural Design (2019-2250) Robert Shreve Architects and Planners (RSAP) was awarded the bid design the Wash Bay and Welding shop building and subsequent on -call design work. The conceptual design is complete and now there is a need for the full architectural design for the Weld County Centennial Court Holding Renovation. This design work, to include construction administration, has been quoted at $85,000.00 using the fees identified in their bid. Therefore, the Facilities Department is recommending approving this task order in amount of $85,000.00 If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director jai- I i a1 TASK ORDER #7-2021 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS i-J Date: July 26, 2021 Project Title: Centennial Court Holding Full Design Completion Date: October 29, 2021 Compensation: $85,000.00 Original Agreement: Weld County document no. 2019-2250 Pursuant to the "Original Agreement", the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as -needed basis. Any such Task Order shall be signed by the Weld County Facilities Director before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 In any calendar year, unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Task Order: The scope of work will include preparing full architectural plans to include structural, electrical, plumbing, and HVAC. Construction Administration is also part of this scope. Contractor agrees to perform the services identified above and on the attached Exhibit In accordance with the terms and conditions contained herein and in the Original Agreement between the parties. The amount of the contract is adjusted as follows: $ 110,600.00 Original Contract Amount $ 231,765.00 Previously Approved Task order(s) Amount $ 85,000.00 Current Task Order Amount $ 427,365.00 New Contact Total Page 1 of 2 ao1 -1/21 ��Z��ZoZI TASK ORDER #7-2021 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS CONTRACTOR: By'4 c4t_ Name: 'ira " .,1. k - Title: .r Date d_ BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Steve Moreno, Chair AUG 0 4 2021 Page 2 of 2 ROBERT SHREVE, ARCHITECTS & PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 120 GREELEY, COLORADO 80631 970-346-0151 FAX 970-352-8761 Exhibit: Task Order # 7-2021 March 24, 2021 Weld County Facilities Department 1105 H Street Greeley, Co 80631 Re: Weld County Centennial Center Court Holding Cells 915 10th Street Greeley, Colorado 80631 Dear Toby, The construction documents for the Centennial Center Court holding Cells will be based on the preliminary design prepared by RSAP that has been reviewed and approved by the sheriff's department administrative jail staff. The scope of work will include preparing demolition plans, new floor plans, room finish and door schedules and details of the new space. The members of the team that will participate in the preparation of construction documents will be RSAPinc, architectural design services and project management, G2 for the electrical, HVAC and plumbing design and Galloway for structural engineering if there is a need- Brett Noecker of CML Security has agreed to aid us in our detailing of the holding cells. It is understood that a security system design project will occur concurrently. The two design projects may be joined at the conclusion of the construction document phase. For the services outlined previously we propose a fee of $64,000.00 for the contract document phase and $21,000-00 for the construction administration phase. Should you have any comments or have any questions regarding this proposal, please write or call. rely cLr j Robert J. Shreve, AIA Robert Shreve Architects & Planners New Contract Request Entity Information Entity Namer Entry ID * ❑ New Entity' ROBERT SHREVE ARCHITECTS & 'S00027946 PLANNERS INC Contract Name* Contract ID Parent Contract It FULL ARCHITECTURAL DESIGN CDLRT HOLDING (2019- 5088 2250) Contract Lead* Requires Board Approval Contract Status SGEESAMAN Y'ES GTE REVIEW Department Project t Contract Lead aii sgeesamanc co.weld.co.us Contract Description * FULL ARCHITECTURAL DESIGN OF COURT HOLDING REMODEL. Contract Description 2 Contract Type * Department Requested ROCC Agenda Due Date TASK ORDER BUILDINGS AND GROUNDS Date * 07131;72021 08 t 04 12021 Amount Department Email $85,000.00 Cm- Will a work session with i1OCC be required?* BuildingGrounds$' eldgov.c NO Renewable* orn NO Does Contract require Purchasing Dept. to be included? Department Head Email YES Automatic Renewal CM-8uildingGrounds- IHeadceldgov_cara 6id[RFP* Grant 81900100 County Attorney GENERAL COUNTY"' IGA ATTORNEY EMAIL County Attorney Email CM- COU NTYATFORN EY ` WELDG OV.COI If this is a renewal enter previous Contract ID If this is part of a MSA enterMSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank i₹ those contracts are not in Ora Base Contract Dates Effective Date Termination Notice Period Review Date 10/29202} Committed Delivery Date Contact Information Contact Info Contact Name Contact Type Contact Email Purchasing Purchasing Approver ROB TURF Approval Process Department Head TORY TAYLOR DH Approved Date 07/28,/2021 Final Approval ROCC Approved c Signed Date ROCC Agenda Date 08104/2021 Originator SGEESAMAN Renewal Date Expiration Date 11/05/2021 Contact Phone I Contact Phone 2 Purchasing Approved Date 07/29//2021 Finance Approver Legal Counsel CHRIS D'OV1D1O BOB CHOATE Finance Approved Date Legal Counsel Approved Date 0728/2021 07,/28/2021 Tyler Ref AG 080421 n+r-ot c+ = O ' c11 O O FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 April 21, 2021 To: Board of County Commissioners From: Toby Taylor Subject: Centennial Court Holding Conceptual Design (2019-2250) Robert Shreve Architects and Planners (RSAP) was awarded the bid design the Wash Bay and Welding shop building and subsequent on -call design work. There is a need to develop a conceptual design for the Weld County Centennial Court Holding Renovation. This conceptual design work has been quoted at $7,800.00 using the fees identified in their bid. Therefore, the Facilities Department is recommending approving this task order in amount of $7,800.00 If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director cnn Ar 2021-1127 C3,OO �3 TASK ORDER #5-2021 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS Date: April 19, 2021 Project Title: Court Holding Remodel Conceptual Design Completion Date: June 30, 2021 Compensation: $7,800.00 Original Agreement: Weld County document no. 2019-2250 Pursuant to the "Original Agreement", the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as -needed basis. Any such Task Order shall be signed by the Weld County Facilities Director before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in any calendar year, unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Task Order: The scope of work will include preparing a conceptual design for the remodel of the existing court holding area, to include preliminary design sessions with staff to develop the best solutions for the space in order to meet current and future needs. Contractor agrees to perform the services identified above and on the attached Exhibit in accordance with the terms and conditions contained herein and in the Original Agreement between the parties. The amount of the contract is adjusted as follows: $ 110,600.00 Original Contract Amount $ 219,015.00 Previously Approved Task order(s) Amount $ 7,800.00 Current Task Order Amount $ 337,415.00 New Contact Total Page 1 of 2 TASK ORDER #5-2021 PURSUANT TO AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS LJ CONTRACTOR: By Na Tit wyy Date 1( ( 1 J U me: L 'w Q' le: ATTEST: �y• ;9i Weld C6ty Clerk to the Bo d BY: Deputy Cle k to the Boar d F_ 186 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO eve Moreno, Chair APR 2 6 2021 Page 2 of 2 RSA, Exhibit: T.O. 5-2021 ROBERT SHREVE ARCHITECTS & PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 120 GREELEY, COLORADO 80631 970-346-0151 FAX 970-352-8761 May 29, 2020 Weld County Building Department 1105 H Street Greeley, Co 80631 Re: Remodeling Lower Level Centennial Center Dear Toby, We appreciate the tour of the new Jail complex to view the steel plate cells and the lower level of the Centennial Center Complex to view the existing holding area for individuals awaiting court appearances. To improve the holding area in the Lower Level of Centennial Center presents some interesting design challenges. There have been 4 previous remodeling that have taken place since the building opened. Each project addressed a different facet of the activities that take place on the lower level. Deb has reviewed the available plans and we believe there is enough information to prepare an as -built plan for the lower level. With a current floor plan in CAD format showing the exiting room arraignment and current usages identified, the design process can begin. It is clear, that the major function of the space is to provide holding spaces for individuals prior to and after court appearances. The number of individuals awaiting court appearances varies greatly depending on the level of activity in the courts and additional holding cells are needed. To achieve the best possible outcome, we suggest we have preliminary design sessions with the staff to determine the best solution to alleviate the overcrowding that occurs when court is in session. In addition, may also be other construction activities that could and should occur during this renovation project. It anticipated that the existing shooting range will be removed to increase parking spaces in the garage/transportation area. An additional sally port maybe constructed or an exist entrance modified to better transfer juveniles and women from the transportation area to the holding areas. For the design services outlined previously we purpose a "Lump -Sum Fee" of $7,800.00. Should you have any comments or have any questions regarding this proposal, please write or call. Robert J. Sh ve, AIA Robert Shreve Architects & Planners Chloe Rempel From: Rob Turf Sent: Wednesday, April 21, 2021 3:39 PM To: Chloe Rempel Cc: Esther Gesick; Cheryl Hoffman Subject: RE: Contract ID #4700 Task Order to Agreement for Professional Services for Design Services (Centennial Court Holding Conceptual Design — Bid #B1900100) — Robert Shreve Architects and Planners, Inc. Thank you. I have reviewed it and it's fine. Rob Turf Title: Purchasing Manager Department: Purchasing Address: 1150 "0" Street Greeley, CO 80631 tel: 970-400-4216 fax: 970-336-7226 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Chloe Rempel <crempel@weldgov.com> Sent: Wednesday, April 21, 2021 3:36 PM To: Rob Turf <rturf@weldgov.com> Cc: Esther Gesick <egesick@weldgov.com>; Cheryl Hoffman <choffman@weldgov.com> Subject: Contract ID #4700 Task Order to Agreement for Professional Services for Design Services (Centennial Court Holding Conceptual Design — Bid #B1900100) — Robert Shreve Architects and Planners, Inc. Rob, The attached Task Order was routed through OnBase, but missed Purchasing routing. I have attached a PDF for your review. It will be listed on Monday's Consent Agenda. Thank you, Chloe A. Rempel New Contract Request. Entity Information Entity Name* Entity ID* ROBERT SHREVE ARCHITECTS & @00027946 PLANNERS INC Contract Name * COURT HOLDING REMODEL TASK ORDER 2019-2250 Contract Status CTB REVIEW Contract Description REMODEL COURT HOLDING DESIGN Contract Description 2 ❑ New Entity? Contract ID 4700 Contract Lead'" SGEESAMAN Contract Lead Email sgeesarnan@@co,weld.co.us Parent Contract ID Requires Board Approval YES Department Project Contract Type * Department Requested BOCC Agenda Due Date TASK ORDER BUILDINGS AND GROUNDS Date * 04/24,2021 04 28:`2021 Amount Department Email $7,800.00 CM- Will a work session with ROCC be required?* BuildingGroundsweidgov.c NO Renewable orn NO Does Contract require Purchasing Dept. €o be included? Department Head Email Automatic Renewal CM-BwldrngGrounds- DeptHead@eIdgov.corr Grant County Attorney GENERAL COUNTY IGA ATTORNEY EMAIL County Attorney Email CM- C.OU NTYATTO R.N EYfZWELDG OV.COM if this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Renewal Date Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head TOBY TAYLOR DH Approved Date ,.04, 20,2021 Final Approval 8OCC Approved BOCC Signed Date 8OCC Agenda Date 0426,/2021 Originator SGEESAMAN Review Date w 08:02,2021 Committed Delivery Date Expiration Date ly O8:02,2021 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approver BARB CONOLLY Finance Approved Date 04.21:2021 Tyler Ref # AG 042621 Legal Counsel BOB CHOATE Legal Counsel Approved Date 0421:2021 Hello