HomeMy WebLinkAbout20221095.tiffRESOLUTION
RE: APPROVE MODIFICATION #3 OF GRANT/AGREEMENT FOR NOXIOUS WEED
TREATMENT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Modification #3 of the Grant/ Agreement
for Noxious Weed Treatment between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Public Works,
and the United States Department of Agriculture, Forest Service, Arapahoe and Roosevelt
National Forests and the Pawnee National Grassland, with further terms and conditions being as
stated in said modification, and
WHEREAS, after review, the Board deems it advisable to approve said modification, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Modification #3 of the Grant/ Agreement for Noxious Weed
Treatment between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Works, and the United
States Department of Agriculture, Forest Service, Arapahoe and Roosevelt National Forests and
the Pawnee National Grassland, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said modification.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 13th day of April, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WE COUNTY, COUNTY, COLORADO
ATTEST: dsedet)
K. James, Chair
Weld County Clerk to the Board
Mike Freeman, Pro-Tem
BY:
EXCUSED
Perry L. Buck
APP
teve Moreno
County Attorney
Date of signature: 4/2OkL
cc:? (T813Mf6R/cam,AGT(cP/cD)
4 /27 /22
2022-1095
EG0080
Cui+vac,-Fi
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: USFS Funded Participating Agreement Modification 3
DEPARTMENT: Public Works DATE: March 8, 2022
PERSON REQUESTING: Tina Booton
Brief description of the problem/issue:
Weld County Weed Division has been working with the USFS Pawnee National Grassland (PNG) since 2015. When we
entered into the first five-year participating agreement no funds where attached with the working partnership. In 2016
funds started being attached to the agreement through 2018. A new participating agreement was entered into in 2019 and
will run through December 31, 2023.
The USFS acquired $80,000 in 2019 that they attached to the working plan to cover costs for the term of the agreement.
These funds will cover labor, herbicides and USFS equipment repairs. In 2021, the USFS received another $20,000 that
they tied to this contract bringing the total to $100,000.
The USFS has another $25,000 available that they would like to tie to our participating agreement. This will help increase
the hours in which we are able to work under the five-year participating agreement. As a result of receiving these funds,
we will need to complete a third modification to the working plan to lock in these funds. Otherwise, the $25,000 will not
be available for our use.
The non -cash labor match is work that we have already included in the budget to maintain the noxious weeds on our
rights -of -way that border and pass through the Pawnee National Grassland.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
1. Enter into a third modification of the working plan agreement. Completing the modification will allow us to
ensure that the noxious weeds are addressed on Federal lands and preventing them from impacting private
citizens.
2. Do not enter into this modification of the working plan agreement.
Recommendation:
1. Enter into this modification of the working plan agreement.
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
Approve
Schedule
Recommendation Work Session Other/Comments:
9W-
2022-1095
cx-143 e6, 001
USDA Forest Service
OMB 0596-0217
FS -1500-19
MODIFICATION OF GRANT OR AGREEMENT
PAGE OF PAGES
1 I 11
I. U.S. FOREST SERVICE GRANT/AGREEMENT NUMBER:
19 -PA -11021000-031
2. RECIPIENT/COOPERATOR GRANT or
AGREEMENT NUMBER, IF ANY:
3. MODIFICATION NUMBER:
003
4. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
GRANT/AGREEMENT (unit name, street, city, state, and zip + 4):
Arapaho and Roosevelt National Forests
and Pawnee National Grassland (ARP)
2150 Centre Ave., Bldg E
Fort Collins, CO 80526
5. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
PROJECT/ACTIVITY (unit name, street, city, state, and zip + 4):
ARP - Pawnee National Grassland District
P.O. Box 386
115 N 2ND St.
Ault, CO 80610
6. NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip +
4, county):
Weld County Public Works
P.O. Box 758
Greeley, CO 80632
7. RECIPIENT/COOPERATOR'S HHS SUB ACCOUNT NUMBER (For HHS
payment use only):
N/A
8. PURPOSE OF MODIFICATION
CHECK ALL
THAT APPLY:
This modification is issued pursuant to the modification provision in the grant/agreement
referenced in item no. 1, above.
CHANGE IN PERFORMANCE PERIOD:
CHANGE IN FUNDING: Add additional funding in the amount of $25,000.
ADMINISTRATIVE CHANGES:
1
OTHER (Specify type of modification): Add 2022 AOP, Exhibit B.
Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in full
force and effect.
9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed):
The purpose of modification No. 003 is to add additional funding in the amount of $25,000, and add the 2022 Annual Operating Plan
(AOP). These funds will be used to treat additional noxious weed sites on the Pawnee National Grassland. This will also help fund a
second seasonal weed technician for Weld County that will increase the efficiency of on the ground treatments throughout the field
season. The funding will primarily focus on treating high priortiy cheatgrass sites and other state listed noxious weeds as shown in the
attached AOP, Exhibit B.
Modify Section IV., Clause A.
A. PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse the county for the U.S. Forest Service's share of actual
expenses incurred, not to exceed $25,000.00, as shown in the Financial Plan. In order to approve a Request for Reimbursement, the
U.S. Forest Service shall review such requests to ensure payments for reimbursement are in compliance and otherwise consistent with
the terms of the agreement. The U.S. Forest Service shall make payment upon receipt of county's semi-annual invoice. Each invoice
from the County shall display the total project costs for the billing period, separated by U.S. Forest Service and the county's share. In -
kind contributions must be displayed as a separate line item and must not be included in the total project costs available for
reimbursement. The final invoice must display the county's full match towards the project, as shown in the financial plan, and be
submitted no later than 90 days from the expiration date.
Each invoice must include, at a minimum:
1. The County's name, address, and telephone number
2. U.S. Forest Service agreement number
3. Invoice date
4. Performance dates of the work completed (start & end)
5. Total invoice amount for the billing period, separated by the U.S. Forest Service and The County share with in -kind contributions
displayed as a separate line item.
6. Display all costs, both cumulative and for the billing period, by separate cost element as shown on the financial plan.
7. Cumulative amount of U.S. Forest Service payments to date.
8. Statement that the invoice is a request for payment by "reimbursement"
9. If using SF -270, a signature is required.
10. Invoice Number, if applicable
al
USDA Forest Service
OMB 0596-0217
FS -1500-19
The invoice must be forwarded to:
EMAIL: SM.FS.ASC_GA@USDA.GOV
FAX: 877-687-4894
POSTAL: USDA Forest Service
Albuquerque Service Center
Payments — Grants & Agreements
101BSun Ave NE
Albuquerque, NM 87109
Send a copy to: Stephanie Magnuson
P.O. Box 386
Ault, CO 80613
stephanie.magnuson@usda.gov
10. ATTACHED DOCUMENTATION (Check all that apply):
Revised Scope of Work
Revised Financial Plan
Other: 2022 AOP, Exhibit B
11. SIGNATURES
AUTHORIZED Rf PRESENTATIVE: BY SIGNATURE BELOW,
THE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL REPRESENTATIVES OF
IN THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO THE ABOVE -REFERENCED
THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT
GRANT/AGREEMENT.
1 i.A. WELD UNTY SIGN RE
I I.B. DATE
SIGNED
APR 1 3 21?
11.C. U.S. FOREST SERVICE SIGNATURE
Digitally signed by MONTE
MONTE WILLIAMS WILLIAMS
2022.04.25 11:08:37 -08'00'
11.D. DATE
SIGNED
(Sign re ignatory Official)
Lure ofSignatory Official)
11,E. NAME (type or print): SCOTT JAMES
I I.F. NAME (type or print): MONTE WILLIAMS
11.G. TITLE (type or print):
County Commissioner, Weld County
11.H. TITLE (type or print):
Forest Supervisor, ARP
12. G&A REVIEW
12.A. The authority and format of this modification
SARA WOLF . 32O wawoLF
Ga;M ; OB
-WOO'
have been reviewed and approved for signature by:
I2.B. DATE
SIGNED
3/30/22
SARA WOLF
us. Forest Service Grants & Agreements Specialist
220 "/4 9
USDA Forest Service
OMB 0596-0217
FS -1500-19
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conductor sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB
control number. The valid OMB control number for this information collection is 0596-0217, The time required to complete this information collection is estimated to average 30 minutes per
response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital
status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public
assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape,
etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD
users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or ( • 377-8642 (relay voice). USDA is an mime opportunity pt derand employer.
U.S. Forest Service
Exhibit: IA
USFS Agreement No,:
Cooperator Agreement No:
OMB 0596-0217
FS -1500-17B
19 -PA -11021000-031
Mod. No.:
Note: This Financial Plan may be used when:
(1) No program income is expected and
(2) The Cooperator is not giving cash to the FS and
(3) There is no other Federal funding
Agreements Financial Plan (Short Form)
Financial Plan Matrix: Note: All columns may not be used. Use depends on source and type of contribution(s).
T RYt ,Ct Tft)B1jIlUNS
i.t7OP
A ft Ce
} tt )t?i+iS
(a)
ncash 6
(b)
Cash
to
Cooperator
2rre
�)
` fiy
COST E .
.
Oilect Ct1
.t �,
Salaries/Labor
$4,050.00
$22,7[5,04
$5,26790
$000
$32,032.94
Travel
$0,00
$0,00
50.00
$0.00
Equipment
$0.00
$0,00
$0.00
$0.00
$0.00
Supplies/Materials
$0.00
S2,284.96
50.00
$0.00.
$2,28496
Printing
$0.00
$0.00
$0 00
$0.00
$0.00'
Other
$0,00
$0 00
50.00
S0.00
$0.00
Other
80.00
$34;31790
Subtotal
$4,050,00
$25,000.00
$5,267.90
$0.00
Coop Indirect Costs
.a
50 00
$0,0
$0.00
FS Overhead Costs
$526,50
olo,y1,
€
"
$526.50
Total
$4,576 50 $25,000.00-
$5,267 90
$0.00
Total Project Value:
$34,844.40
ej Costs tie
Total Forest Service Share =
Total Cooperator Share
teed) - (c) '- (g)
Total (f+g) = (h)
(f)
84,88%
(g)
15,12%
(h)
100.00%
Page 1
WORKSHEET FOR
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the
matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells.
Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be
added or deleted as needed. The Standard Calculation sections provide a standardized formula for
determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically.
The Non -Standard Calculation sections provide a write-in area for line items that require a calculation
formula that is other than the standardized formules, e.g. instead of salaries being calculated by
cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on
days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when
entering in a Non -Standard Calculation, and provide a brief explanation of units used to make
calculation, e.g. '1 month contract,' on a line below the figures.
�IartesiL:ab
Standard Calculation
Job Description
Range Staff Admin
INon-Standard Calculation
[Total Salaries/Labor
Standard Calculation
Travel Expense
Cost/Day l# of Days jTotal
$405.00
10.00
$4,050.00
$0.00
$4,050.001
Employees Cost/Trip I# of Trips jTotal
Non -Standard Calculation
[Total Travel
Standard Calculation
Piece of Equipment
Non -Standard Calculation
$0.00
$0.00
$0.00]
of Units iCost/Day
of Days
Total
$0,00
$0,00
!Total Equipment
plies
Standard Calculation
Supplies/Materials
at
$0.00
$0.00
$0.00
Non -Standard Calculation
Total Supplies/Materials I
Prin
$0.00'
Standard Calculation
Paper Material
'Non -Standard Calculation
[Total Printing
I# of Units Cost/Unit Total
Other Expenses
Standard Calculation
Item
$0.00
$0.00]
# of Units Cost/Unit
Total
0.00
$0.00
Non -Standard Calculation
'Total Other
Subtotal Direct Costs
$4,O5O°OO
Forest Service Overhead Costs
$0 00
Current Overhead Rate
Subtotal Direct Costs
13.00%
'Total FS Overhead Costs I
Total
$4,050.00
$526.50
$526.50
WORKSHEET FOR
FS Cash to the Cooperator Cost Analysis, Column (b)
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the
matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells.
Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be
added or deleted as needed. The Standard Calculation sections provide a standardized formula for
determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically.
The Non -Standard Calculation sections provide a write-in area for line items that require a calculation
formula that is other than the standardized formules, e.g. instead of salaries being calculated by
cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on
days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when
entering in a Non -Standard Calculation, and provide a brief explanation of units used to make
calculation, e.g. '1 month contract,' on a line below the figures.
Salaries/Labor
Standard Calculation
Job Description
Weld County Weed Tech
ICost/Hr I# of Hours I
(Total
$25.58 888.00
$22,715.04
$0.00
Non -Standard Calculation
Total Salaries/Labor
Travel
$22,715.04
Standard Calculation
Travel Expense
(Employees ICost/Trip 1# of Trips I
ITotal
$0.00
$0.00
Non -Standard Calculation
(Total Travel
Equipment I
so.00)
Standard Calculation
Piece of Equipment I# of Units jCost/Day I# of Days
ITotal
$0.00
$0.00
$0.00
$0.00
$0.00
Non -Standard Calculation
(Total Equipment
$0.00(
Supplies/Materials
Standard Calculation
Supplies/Materials
Milestone Herbicide
Blue Dye
MSO
Panoramic
Nitrile Gloves, 2 sets
[# of Items 'Cost/Item [Total
5.00 $265.00
20.00 $17.00
17.00 9.65
5.00 $90.95
1.00 $1.16
$1,325.00
$340.00
$164.05
$454.75
$1.16
$0.00
Non -Standard Calculation
!Total Supplies/Materials
Printing
$2,284.961
Standard Calculation
Paper Material
[# of Units 'Cost/Unit [
[Total
$0.00
Non -Standard Calculation
'Total Printing
$0.00
$0.00
Other Expenses
Standard Calculation
Item
[
I# of Units [Cost/Unit
[Total
$0.00
$0.00
Non -Standard Calculation
(Total Other
$0.001
Subtotal Direct Costs
$25,000.00
Cooperator Indirect Costs
Current Overhead Rate
Subtotal Direct Costs
Total
$25,000.00
Total Coop. Indirect Costs
$0.00
$0.00
TOTAL COST
$25,000.00
WORKSHEET FOR
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.
NOTE: This worksheet auto populates the relevant and applicable matrix cells.
Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or
deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line
item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The Non -Standard
Calculation sections provide a write-in area for line items that require a calculation formula that is other than the
standardized formulas, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated
simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract=
$1,200. Be sure to review your calculations when entering in a Non -Standard Calculation, and provide a brief
explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures.
Standard Calculation
Job Description
Weld County Weed Tech-
Arborist
Maintenance Tech
Supervisor Admin
ICost/Hr 1# of hours
$36.60 24.00
$25.58
$50.00
25.00
75.00
!Total
$878.40
$639.50
$3,750.00
$0.00
Non -Standard Calculation
iTotal Salaries/Labor
Standard Calculation
Travel Expense
$5,267.90
!Employees fCost/Trip !# of Trips
!Total
$0,00
$0.00
Non -Standard Calculation
rTotal Travel
Standard Calculation
Piece of Equipment
# of Units Cost/Day 1# of Days
$o.00I
'Total
$0.00
$0,00
Non -Standard Calculation
!Total Equipment
$0.00(
Supplies/Materials
Standard Calculation
Supplies/Materials
{# of Items lCost/Item ITotal
iNon-Standard Calculation
$0.00
$0.00
Total Supplies/Materials l
$0.00]
$0.00
Non -Standard Calculation
$0.00
Total Printing
Ot e Ex ens
Standard Calculation
Item
$0.00
j# of Units ICost/Unit
Total
$0.00
$0.00
Non -Standard Calculation
Total Other
u btota 9 Direct Costs
Cooperator Indirect Costs
$0.00
Total
Current Overhead Rate Subtotal Direct Costs
$5,267.90
Total Coop. Indirect Costs
0
$0.00
Quantity Estimated Period
(Acres) of Performance
Allotment Targeted Species
Bow
HOx
Campground/Headquarters
Carrot
Hawk
Indian Caves
Klingensmith
Lea
Raven
Rock
Spur
West Willow
Canatla:"t'(tast€e / Akalesttr
Wormwood/Dalmatian Toadflax/Scotch
Thistle
Hoary Cress/Canada Thistle
Canada Thistle
Cheatgrass
Cheatgrass/Canada Thistle
Common Mullein
Diffuse Knapweed
rk Performer Work Financer
15 April -October Weld County
22 April -October Weld County
16 April -October Weld County
23 April -October Weld County
5 April -October Weld County
20 April -October Weld County
317 April -October Weld County
Cheatgrass/Musk Thistle/Canada Thistle 29 April -October Weld County
Cheatgrass 46 April -October Weld County
Canada Thistle 11 April -October Weld County
Cheatgrass/Musk Thistle/Common Mullein 13 April -October Weld County
Canada Thistle / Absinth Wormwood 74 April -October Weld County
FS and Weld County
FS and Weld County
FS and Weld County
FS and Weld County
FS and Weld County
FS and Weld County
FS and Weld County
FS and Weld County
FS and Weld County
FS and Weld County
FS and Weld County
FS and Weld County
Contract Form
New Contract Request
Entity Name*
USDA FOREST SERVICE
Entity ID*
@00002496
❑ New Entity?
Contract Name* Contract ID
USFS FUNDED PARTICIPATING AGREEMENT MODIFICATION 3 5714
Contract Status
CTB REVIEW
Contract Lead
TBOOTON
Contract Lead Email
tbooton@co.weld.co.us
Parent Contract ID
2788
Requires Board Approval
YES
Department Project If
Contract Description*
WORKING AGREEMENT BETWEEN WELD COUNTY AND THE USFS PNG TO HAVE WELD COUNTY STAFF SPRAY WEEDS ON THE
PNG. THE USES PAYS FOR THE LABOR, SUPPLIES CHEMICALS AND EQUIPMENT. WELD COUNTY HAS THE OVERSITE OF THE
PROJECT.
Contract Description 2
Contract Type*
AGREEMENT
Amount*
$25,000.00
Renewable*
YES
Automatic Renewal
Grant
Department
PUBLIC WORKS
Department Email
CM-
PublicWorks@uveldgov.com
Department Head Email
CM-PublicWorks-
DeptHead@weldgov.com
['rnrnty Attorney
GENERAL COUNTY
A I I ORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORN EY VUELDG
OV.COM
Requested BQCC Agenda
Date*
04,11..2022
Due Date
04107;/2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Effective Date
Termination Notice Period
ntact Information
Contact Info
Contact Name
Purchasing
Approval Process
Department Head
JAY MCDONALD
DH Approved Date
04/0412022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
04:13/2022
Originator
TBOOTON
Review Date *
01 02,`2023
Committed Delivery Date
Contact Type Contact Email
Finance Approver
CHERYL PA I I ELL(
Renewal Date*
04/15/2023
Expiration Date
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Legal Counsel
BRUCE BARKER
Finance Approved Date Legal Counsel Approved Date
04(08/2022 04,'08)2022
Tyler Ref I
AG 041322
Hello