The URL can be used to link to this page

Browse Search

Home My WebLink About20223002.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, OCTOBER 31, 2022 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, October 31, 2022, at the hour of 9:00 a.m. El MOMENT OF SILENCE: Chair James called for a Moment of Silence in remembrance of Hugh McKean, Colorado House Republican Leader, friend, and devoted public servant. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Scott K. James, Chair Commissioner Mike Freeman, Pro-Tem Commissioner Perry L. Buck Commissioner Steve Moreno Commissioner Lori Saine Also present: County Attorney, Bruce Barker Clerk to the Board, Esther E. Gesick Chief Financial Officer, Cheryl Pattelli El MINUTES: Commissioner Buck moved to approve the Minutes of the Board of County Commissioners meeting of October 17, as printed. Commissioner Freeman seconded the motion and it ca rrqied unanimously. �Iii PUBLIC INPUT: Clark Sloan, surrounding property owner (SPO), expressed concern regarding the Light the Night event which took place on October 15, 2022, on a neighboring property. He asserted it was a reckless, irresponsible, and potentially illegal event due to the fire hazard threat to the surrounding community. He referenced the company brochure which portrayed inaccurate information concerning the lantern materials and distances traveled, and questioned why this type of event was allowed, contrary to local fire code. Sharry Sloan, SPO, stated she spoke with Hudson Fire Chief, Ken Gabrielson, who indicated they enforce the 2018 Fire Code, and that they were hired and required to be on -site during the festival. She cited the Fire Code, which prohibits the release of sky lanterns; however, she reported the launch proceeded at 8:05 p.m., with wind gusts measuring 13-15 miles per hour. She noted that most neighbors were unaware of the event, despite approximately 5,000 people and vehicles converging on the neighborhood. Lastly, she referenced testimony from Trent Cook, SPO, whose written testimony expressed opposition to the event, which should have been stopped to protect the rural, agricultural area from fire dangers. ►Z1o5 Minutes, Monday, October 31, 2022 Page 1 2022-3002 BC0016 Jim Sarchet, SPO east of Hudson, expressed concern with the lack of transparency and referenced a text message from the neighbor/coordinator who indicated this was authorized by a County -issued permit. Additionally, he stated the lanterns traveled a distance of almost one mile away from the launch site and into his corn field, and many were still on fire and smoldering when he picked them up, in addition to event personnel entering his corn fields without permission to pick up lanterns. He urged the Board to ban this sort of event going forward. Ei Melissa Walter, SPO, agreed with the previous comments and added they became aware of the event one (1) day before the launch, and she shared her observations of the event as lanterns floated towards an adjacent corn field shortly after 8:00 p.m. She also commented that approximately 75% of Weld County is devoted to farming and raising livestock, thus, allowing a massive fire hazard with the added potential of startling livestock, needs to be banned before future events result in loss of property, or injury to livestock and spectators. El Joel Ritchey, SPO and 3rd generation rancher/farmer, stated although he is a strong advocate for private property rights, they should not be allowed to condone events that create the potential for harm at the expense of neighbors. He referenced videos showing the lanterns floating in a southwesterly direction, and expressed his concern with the potential fire hazard to neighboring crops and property. He further stated property insurance is not a sufficient excuse to allow this sort of event, and he also discussed the potential for lanterns impeding the Platte Valley Air Park air traffic patterns. He referenced the Airman's app which is used to monitor weather conditions, and commented that if the Federal Aviation Administration (FAA) had been notified, they likely would not have allowed the event, due to the forecasted wind conditions. Chair James commented that Weld County tries to be business friendly; however, he agreed this sort of event does warrant a review of the Code, and he referred the speaking members of the public to contact Tom Parko, Director of Planning Services, to offer additional thoughts and comments as to how this may be addressed. El Steve Teets, Greeley resident, expressed his condolences concerning the loss of Hugh McKean. He also commented on the undue problems certain individuals experience when they are unable to afford housing or transportation. He further stated the United States and Weld County are very prosperous, so there needs to be more full-time jobs through legislative changes to ease the tax burden and human capital costs borne by small businesses. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda, as printed. Commissioner Saine seconded the motion and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: Commissioner Buck reported she attended an enjoyable evening at the Farm Bureau Dinner, which was well attended, and she also participated in the Northern Colorado Prayer Breakfast. Commissioner Moreno mentioned his appreciation for the safety upgrades made to the Administration Assembly Room. He also reported on the annual Town and County Dinner and thanked the Board for their recognition. Commissioner Saine agreed it was a good turnout by local jurisdictions, which helps to foster healthy working relationships with communities. Chair James explained the Home Rule Charter dictates the County meet annually with the 32 incorporated municipalities. Minutes, Monday, October 31, 2022 Page 2 2022-3002 BC0016 • WARRANTS: 1) GENERAL WARRANTS - OCTOBER 28, 2022: Commissioner Freeman moved to approve the General Warrants, as printed. Commissioner Buck seconded the motion and it carried unanimously. le BIDS: 1) APPROVE BID #62200115, CRS 66 AND 41 INTERSECTION PROJECT - DEPARTMENT OF PUBLIC WORKS: Christie Peters, Purchasing Department, stated staff received three (3) qualifications, which were short-listed down to two (2) vendors who submitted formal proposals, and each met all the requirements. She stated staff recommends selecting INC Scott, Inc., based on the Best Value Scoring tables from Chapter 5 of the Weld County Code, and being the bidder whose combined proposal and interview scores represent the best value, for a total amount of $12,821,742.91. Ms. Peters stated IHC will provide all of the concrete from their own batch plant, which is located less than one (1) mile from the site and reduces the risk of schedule delays, although it does reflect a slight increase in cost above the lowest bid, and construction is scheduled to commence November, 2022, and go through January 21, 2023. Clay Kimmi, Department of Public Works, was present to answer questions. Commissioner Moreno moved to approve said bid, as recommended by staff. Commissioner Saine seconded the motion, and it carried unanimously. Ei 2) PRESENT BID #62200159, GRADER BLADES - DEPARTMENT OF PUBLIC WORKS: Ms. Peters stated six (6) bids were received and staff will make a recommendation on November 14, 2022. • 3) PRESENT BID #B2200140, DESIGN AND ENGINEERING SERVICES FOR CENTENNIAL CENTER HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) - FACILITIES DEPARTMENT: Ms. Peters stated two (2) bids were received and staff will make a recommendation on November 14, 2022. . 4) PRESENT BID #B2200157, COURTS HOLDING CABLING — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, stated two (2) bids were received and staff will make a recommendation on November 14, 2022. • NEW BUSINESS: 1) CONSIDER RATIFICATION OF APPOINTMENTS TO BOARD OF TRUSTEES OF HIGH PLAINS LIBRARY DISTRICT: Matt Horton, Director of the High Plains Library District (HPLD), recommended ratification of Gerri Holton to be appointed as the Region 2 representative, and Nick Nakamura be appointed as the Region 4 representative, each with a term to expire December 31, 2026. Commissioner Freeman commented the selection committee received great applications and conducted quality interviews, which made it a difficult decision; however, he is hopeful the remaining candidates will allow their names to remain on file in the event of any future trustee vacancies for future consideration. With those comments, Commissioner Freeman moved to approve said ratification of reappointment and appointment. The motion was seconded by Commissioner Moreno, and it carried unanimously. le 2) CONSIDER 2023 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION (ROUND THREE [3]) FOR WELD COUNTY OPERATIONAL TRANSPORTATION SERVICES - DEPARTMENT OF PUBLIC WORKS AND SENIOR RESOURCE SERVICES, DBA 60+ RIDE: Elizabeth Relford, Department of Public Works, explained this is a request to submit an application for Round 3 of the CDBG process, for the amount of $112,000.00. She stated there is no local match requirement, and the money would be used to fund one (1) full-time staff member to operate the new wheelchair accessible van. She further stated the request meets the program criteria, and the service Minutes, Monday, October 31, 2022 Page 3 2022-3002 BC0016 area map includes all of Weld County, excluding the Cities of Greeley, Longmont, and Brighton since they are already entitlement areas. Commissioner Saine moved to approve said application. The motion was seconded by Commissioner Moreno, and it carried unanimously. lE 3) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, APPROVING SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES, AND DELEGATING AUTHORITY TO CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS: Cheryl Pattelli, Chief Financial Officer, stated the listed equipment is planned to go to auction on November 9, 2022. Commissioner Buck moved to approve said Resolution. The motion was seconded by Commissioner Freeman, and it carried unanimously. PLANNING: 1) CONSIDER PARTIAL VACATION OF TWO -LOT RECORDED EXEMPTION, RECX16-0112, FOR REMOVAL OF LOT B - CALVARY FARMS, LLC, C/O RICHARD MONTERA: Maxwell Nader, Department of Planning Services, stated the applicant is requesting to vacate Lot B, which will result in a 156 -acre unplatted parcel. He gave a brief description of the location of the property, stated staff has reviewed to ensure the Code criteria has been met, confirmed Lot A is not a part of the request, and no easements will be affected. Tyler Hammond, applicant, was present to answer questions. No public testimony was offered concerning this matter. Commissioner Buck moved to approve said partial vacation. The motion was seconded by Commissioner Freeman, and it carried unanimously. El Commissioner Buck thanked Steve Teets for helping with Project Connect last week. RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:39 a.m. These Minutes were approved on the 14th day of November, 2022. BOARD OF COUNTY COMMISSIONERS WECOUNTY, COLORADO ATTEST: C/��4�1/ jdo:ok Weld County Clerk to the Board eputy Clerk to the Board Scbtt K. James, Chair an, Pro-Te Minutes, Monday, October 31, 2022 Page 4 2022-3002 BC0016 ATTENDANCE LIST 10 -31 -oz a - NAME - PLEASE PRINT LEO=RESIDENCE ADDRESS (CITY, STATE ZIP) EMAIL COUNTY OF SPEAKING (Y/N)? S\-\ov'r S n a p .g0i) q 01O u•�-kAd-as E---1 L ,) Co I \.)e.l A �J `�- . \ 6,,r -lc S i o,„ a°,c L� ab P'*\7Y-1(-\-')‘ CL, � � k s��t� �� ;,I.co Y i�-P111 S ��((�It�►� ono C �j , iiudsai, (boom MI sywi ll-fveroi 1. call \ -e iii Joe/ r e >/ _too gnu , /...i2.4 (O ,m- .3-pPt-zc-a f -1/e @ I c /0-0. cd' \„,/,o 7 QrG,�� q /� j� Y r-11;1*t I�� Cp ICGf / /J�r ma ,I� y� �Q'/'c�ie��j � ) 'dC1�'�. ltJ�°Id -----ry Lk, t M..011,) 11q5 .,l- / G,L?__ 1 �1,„wti,��,t k,RA) SAN ,, k —v-. U 5 O ---cam / EXHIBITS CONTINUED EXHIBIT B:TEXT FROM THE LANDOWNER ON FRIDAY OCTOBER 14 2022 8:22 Dawnee Fri, Oct 14, 10:21 AM •I Morning! I can't remember if I told you or Jeremy mentioned anything. The county is hosting a small festival on our land tomorrow. It'll be over by 10:00. We're having a small group at our house to watch it and have dinner. If you guys are around we'd love you to stop over, eat, and enjoy the festival. Also, the county is placing one of those light up signs (like the kind that tell you how fast you're driving) down the road to tell people of the event and turn here. They were wondering if they could put the sign against the road at your rental north of the white barn. Someone will call you to discuss but I wanted to give you a heads up ollas dab it al • EXHIBITS CONTINUED EXHIBIT 0: LIGHT FEST DESCRIPTION WHY NOT NEAR CITY 7:18 .si + What If The Event Is Postponed? + Alcohol + What to Bring + VIP vs Early Bird Registration? + Animal Attendees — Why Is The Event Not Located In The Actual City Listed? Due to safety regulations, The Lights Festival is unable to hold events within city limits. To ensure we produce a safe and magical evening, Fire Marshals require our events to be held at venues with sufficient acreage and away from homes and businesses. + Is The Lights Festival a Charity? AA ka thelightsfest.com SOURCE: https://thelightsfest.com/FAQ/ The following individuals are farmers and business owners that have safety concerns with the release of sky lanterns and request these events not be allowed in Weld County Printed Name Signature • e> 61e 4 t $64 ire- fiic(Akcy °ice i i"'C: tici9p blie 4,arod /1yiek ritneN o Wor ar--"ez 1RRj WAdTa_ Keii\A Rmtiv,loo tig /loot' Joe/4- gide)/ Tarry PLr cacti ti,)c icke (7) Tref di Lay I'M gel ?KA/LC(4 'COL (^3cLi )&. / Iry (5-11z- V LIc - -. f/ fep‘ec �1. (anc:Cloved- ___75t--\0614c, itizzecyzI eiLLE o4nucu tcrinc( "c- The following individuals are farmers and business owners that have safety concerns with the release of sky lanterns and request these events not be allowed in Weld County Printed Name DAE-Luj c.itkom..-lin (24/5EV ,obk , // ,// //mil 7-7/4 i ckv\\ `�r'�'f.,A -; V e,r1 , o J `e, 14 or r t.- k —c)1///1 fil e5, ---- Signature i1/4t, Jj Safety is our number one concern i VLSI'JLDl 6 As a company, we take great pride in ensuring the safety of our participants. We use non-standard, customized lanterns that stay in the air for a short period of time. In Comparison, Traditional Lanterns often climb to an altitude in excess of one mile, and travel multiple miles away from their original launching point. At The Lights Fes, vve have engineered ou. ,Cat items to produce a limited flight ti:..c (on average, reachii.a height of 250-:".!90 yards and tra\,,,ing a distance of 300 500 yards from their original launching point). Because our lanterns are customized, we are able to ensure that they will land within the designated property, for easy retrieval. They are vide from non-flammable and biodegradable materialsr aiding in the protection of our participants and the environment. (Upon request, we are willing to provide demonstrations before the event date) Any child under the age of 16 cannot light the lantern without supervision from a parent or guardian. We will never produce or take part in any event without the help of the local fire marshal and fire department. Wind Factors: The Lights Festival will not authorize the launch of lanterns if wind speeds exceed 15 miles -per -hour. If wind speeds don't reduce, The Lights Festival will cancel the Launch and reschedule it for a different date and time. Sustainability: All lanterns are biodegradable (asbestos -free) and Eco-friendly. The Lights Festival uses no metal wiring, nor any materials that could bring harm to the environment. Special Event Lantern Indoor Test report Video Click Here Special Event Lantern Outdoor test Video Click Here 2 Esther Gesick From: Sent: To: Subject: Attachments: Jim Sarchet <jimsarchet@gmail.com> Thursday, October 27, 2022 1:18 PM Esther Gesick Letter regarding sky lantern event The Light Fest Concern Letter to Commissioners.pdf Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. Attached please find a letter I have written to the county commissioners regarding my concerns with an sky lantern event that took place across the road from me on October 15th. My plan is to attend the October 31st Commissioner meeting to give them a quick overview of my concerns. There will likely be other farmers and neighbors in the area that may want to speak. We know the limit is 3 minutes and I believe there would be less than 10 that will want to speak. Please provide me with the address and room number where the commissioners meet. I understand the meeting starts at 9:00AM Thank you Jim Sarchet 970-567-1124 1 October 23, 2022 Weld County Commissioners 1150 O Street Greeley, CO 80623 Dear Weld County Commissioners, I am writing to express concern regarding an event on Saturday, October 15, 2022, at 9138 County Road 41, Fort Lupton, Colorado, 80621, during which thousands of paper lanterns with an open fire source were released into the air The event was run by Viive Events, LLC, a Utah - based company that does business as The Lights Fest, and hosted on land owned by Jeremy and Dawnee Raskin My home and farm are located across the road from this location, and this event directly impacted us This Lights Fest was not a small event, and the landowners, The Lights Feast coordinators, or the county did not provide us with any communication regarding it I heard about the potential for this event from another neighbor the week before, causing me to look up information about the event (Exhibit A) and contact the Hudson Fire Department to find out if they knew anything about it The individual I spoke with stated that they had lust received a call from the Fort Lupton Fire Department regarding the event and would pass the information on to the fire chief On Friday, October 14, at 10 21 am, I received a text from the landowner concerning placing signs for the event on my property for an event "the county is hosting" (Exhibit B) My first question was, why in severe drought conditions, were paper lanterns with an open fire source being permitted to be released over dryland farmland (Exhibit Cr There are many fields with dry vegetation surrounding the land on which the event was held (Exhibit D) Since the text from the landowner stated the county was hosting the event, I called the county to try and figure out why the county would be hosting such an event I started with the Sheriff's Department, was transferred to public relations, then road and bridge, etc , before finally learning I needed to speak with Chris Gathman in planning Most of the county staff I spoke with knew nothing of the event Even though I was transferred numerous times, I want to make it clear that the county staff was helpful, and it seemed they were genuinely trying to help me obtain information about the event Chris Gathman returned my call on Friday afternoon and informed me that the county was not sponsoring or hosting the event, but a permit had been issued (Exhibit E) The application for the event was filed in July (Exhibit F), which made me wonder why we heard about it lust days before the event It was too late to do anything further about it at this point We watched the event from our home, hoping it would not severely impact our many other neighbors or us The night of the event, the wind was running between 11 and 14 MPH, and the launch of the lanterns was delayed (Exhibit G) Just after 8 pm, we heard the event organizers state the wind was within range over the loudspeakers, and the launch began The wind was still blowing considerably, and the flag on my pole was standing straight out Not conditions conducive to releasing open flame into the sky Due to the direction of the wind, the lanterns began falling in my cornfield, approximately half a mile from the launch site - far greater a distance than the 300-500 feet stated in The Lights Fest documentation (Exhibit H) The lanterns dropped across the cornfield, covering it with lanterns (Exhibit I) Some of these lanterns were a mile from the launch site, with more than 20 lanterns making it to a higher altitude and traveling beyond the cornfield still on fire Many of the lanterns landed with the fire out, but lust as many landed on fire and were smoldering on the ground The lanterns did not match the description stated by The Lights Fest (Exhibit K) We drove over to our field when we realized the lanterns were headed for our cornfield Thankfully, we had harvested the corn lust days before, otherwise, the lanterns would have fallen on standing corn and not stalks on the ground Had the corn still been standing, lanterns falling from the sky still on fire would have most likely ignited a fire in the corn, and removing the lanterns from standing corn would have knocked off many of the ears, and I would have been forced to sue for damages When we arrived at the cornfield, many people were walking and driving on my field!, picking up lanterns without permission (Exhibit L) They were trespassing I approached the crew supervisor and spoke to him about being on my land He told me it was an open space I informed him it was private property He responded, 'Well, do you want these picked ups" I did, but I did not want the lanterns in my field to start with They worked through the night to pick up the lanterns I picked up an armful of lanterns, all of which were burnt to some degree (Exhibit J) According to The Lights Fest, these lanterns were biodegradable (Exhibit K) It would take a significant amount of time for these to decay and would cause damage to farm tillage equipment or combines The ones we picked up were made of paper, a bamboo ring, and some type of wire or nylon string (Exhibit M) Lanterns were everywhere, including power lines This Lights Fest event was advertised as a Denver event (Exhibit N), so why was it held on a dryland pasture in Weld County surrounded by other dryland pastures, grass fields, corn fields, houses, haystacks, and livestock'? Many cities have large event spaces or open spaces with large amounts of parking, some other events have been held at race tracks and fairgrounds So why not hold the event at one of these spaces within the city limits of Denver as advertised', The Lights Fest answers that for us on their website "Due to safety regulations, The Lights Festival is unable to hold events within city limits To ensure we produce a safe and magical evening, Fire Marshals require our events to be held at venues with sufficient acreage and away from homes and businesses " (Exhibit O) So, the question remains, why was an event not permitted in Denver allowed to be held in Weld County, where homes and businesses also surround it during a severe drought'? Why were the concerns of the Hudson Town Planner, Jennifer Woods, regarding fire danger not taken into account (Exhibit P)9 Why were lanterns permitted to be released into the sky when 2018 International Fire Code, utilized by the Hudson Fire District, states "308 1 6 3 Sky lanterns A person shall not release or cause to be released an untethered sky lantern " (Exhibit Q) Fire Marshals across the country express concern about these sky lanterns, and many states have passed laws making it illegal to release these lanterns Why'? Because of fire and safety concerns Many photos and videos of the event have been posted online showing lanterns with a fire source diving to the ground rather than floating to the sky, bouncing off of other people, and catching blankets on fire These events are dangerous for numerous reasons For the safety of its citizens, we are requesting that Weld County enact and enforce a policy of not allowing these sky lantern events in the future, or enforce the 2018 International Fire Code - "308 1 6 3 Sky lanterns A person shall not release or cause to be released an untethered sky lantern " There are restrictions on fireworks, and fireworks do not travel anywhere near the distance these sky lanterns do If you need any further information, please feel free to contact me Sincerely, Jim Sarchet 9435 County Road 41 Fort Lupton, Co 80621 EXHIBITS EXHIBIT A: SIZE ESTIMATE FROM THE ORGANIZERS I docs.google.com gaColorado Springs Event Vendors Networking da Group • Join Dawnee Rae Raskin • Sep 28 • 0 too Check out this amazing event coming to Colorado October 15! For 30% off your ticket use promo code RASKIN. VENDORS WANTED!! We just opened up a few more vendor spots. With 5,000 tickets sold you will have major exposure and sales. PM me or comment on this post for details. Here is the vendor application with more details: [https://forms.gle/ykf2TEUgunSpSbng5] (https://forms.gle/ ykf2TEUgunSpSbnq5) -^4,te44- frodiuit - (we/ hA-441-te ........ I .......................... . VENDORS WANTED! 5.000 tickets sold - PM or comment for details for 30% off tickets use code RASKIN THE LIGHTS FESTIVAL J�" .. ‘4 thelig htsfest.co�m' FB: cathelightstour . as Vendor Application October 15, 2022 5,000 tickets sold - event runs 5:00-10:00 Set up opens at 10:00 AM on Saturday Location: 9138 County Road 41, Fort Lupton, CO 80621 Fee due upon arrival ($200) - cash, Venmo, Zelle, or Paypal Event is outside - vendor must provide supplies (table, tent, displays, generator if needed) Typical tent size is 10x10, but we can accommodate larger if noted below Details of event at www.thelightsfest.com Sign in to Google to save your progress. Learn more * Required Your name: * Your answer Business name: * Your answer EXHIBITS CONTINUED EXHIBIT B:TEXT FROM THE LANDOWNER ON FRIDAY OCTOBER 14 2022 8:22 Dawnee Fri, Oct 14, 10:21 AM •I Morning! I can't remember if I told you or Jeremy mentioned anything. The county is hosting a small festival It'll be over by 10:00. We're having a small group at our house to watch it and have dinner. If you guys are around we'd love you to stop over, eat, and enjoy the festival. Also, the county is placing one of those light up signs (like the kind that tell you how fast you're driving) down the road to tell people of the event and turn here. They were wondering if they could put the sign against the road at your rental north of the white barn. Someone will call you to discuss but I wanted to give you a heads up on our land tomorrow. EXHIBITS CONTINUED EXHIBIT C: DROUGHT MONITOR REPORT ava DO - Abnormally Dry • Hay production decreases; rangeland is dry • Irrigation begins sooner D1 - Moderate Drought • Rangeland growth is stunted; very little hay is available • Dryland crops suffer • Wildfires increase D2 - Severe Drought • Farmers reduce planting; producers sell cattle • fire season is extended • Snowpack is low; surface water levels are low; river flow is reduced 03 - Extreme Drought • Pasture conditions worsen • Large fires develop • Reservoirs are extremely low; mandatory water restrictions are implemented; water temperature increases D4 - Exceptional Drought • Dust storms and topsoil removal are widespread • Agricultural and recreational economic losses are large Source NDMC, NOM. USDA 100.00% of Weld County (DO -D4) 99.45% of Weld County (D1-04) 76.16% of Weld County (02.04) 1.89% of Weld County (D3 -D4) 0.00% of Weld County (D4) i lv s _ 2 W drought.gov weld County Conditions I Drougnt.gov View county condition) - Select a county - Learn more about these data U + updates Weekly - 10,18/22 SOURCE: https://www.drought.gov/states/colorado/county/Weld EXHIBIT D: FIELDS WITHIN A MILE OF THE VENUE SITE EXHIBIT E: COPY OF PERMIT DEPARTMENT OF PLANNING SERVICES 1555 N. 17th Avenue Greeley, Colorado 80631 WEBSITE: www.weldgov.com E-MAIL: cgathman@weldgov.com PHONE (970) 400-3537 FAX (970) 304-6498 S eptember 19, 2022 Jeremy & Dawnee Raskin - Owner Collin Maki - Applicant 9138 County Road 41 Fort Lupton, CO 80621 S ubject: Temporary Seasonal Use Permit - TSU22-0009 P arcel ID #: 1307-16-3-00-024 Location: 9138 County Road 41, Fort Lupton, CO 80621 Legal Description: Lot D of Recorded Exemption RECX17-0120, located in the SW4 of Section 16, T2N, R65W of the 6th P.M., Weld County, CO Dear Applicant: The Department of Planning Services has reviewed your application and related materials for compliance with the Temporary Seasonal Use Permit. We find that your proposal for a temporary One-time event (Light Festival) is conditionally approved if the following conditions/requirements are adhered to. The Temporary Seasonal Use will be valid for October 14th to October 16th (including setting up and breaking down the festival operation), with hours of operation for the Lighting Festival Event from 4:00 p.m. to 10:00 p.m. on October 15th, as requested in the application material. Should you wish to continue this use past October 16th, please provide the Department of Planning Services with a written request for review and approval. Prior to the Temporary Seasonal Use event: • The applicant shall complete all the necessary building requirements — the applicant shall apply for a building permit and submit the manufacturer's instructions/building plans to show it complies with the 2018 IBC. • Coordinate with the Colorado State Patrol to obtain the appropriate State Patrol special event permit. • Contact Justin Nelson, with Kerr-McGee's field operations team at justin nelson(oxy.com to coordinate activity on the parcel. The Department of Planning Services requires that the following items be in compliance for October 14th — October 161h Access on the site shall be maintained to mitigate any impacts to the public road including damages and/or offsite tracking • Implement a traffic control and safety plan during the event • The historical flow patterns and runoff amounts will be maintained on the site • A trash container is required and shall be emptied on a regular basis and disposed of properly Customers, employees, and volunteers must have access to toilet and hand wash facilities Portable toilets are acceptable Records of maintenance and proper disposal for portable toilets shall be retained and available for review by the Weld County Department of Public Health and Environment Portable toilets shall be serviced by a cleaner licensed in Weld County and shall contain hand sanitizers Bottled water is available for employees Work with Colorado State Patrol on pulling the appropriate State Patrol special event permit The facility shall adhere to the maximum permissible noise levels allowed in the Residential Zone as delineated in 25-12-103 C R S Hudson Fire Protection shall be present during the Lighting Festival Event on October 15th The facility shall comply with Colorado Retail Food Establishment Rules and Regulations governing the regulation of food service establishments Ensure the portable toilets are anchored The operation shall comply with all applicable rules and regulations of the State and Federal agencies and the Weld County Code If you need any further information, please feel free to contact me at the above address, telephone number or e-mail address Sincerely, 6., AAL_ Planner III October 13, 2022 Permit # SNL22-0012 Applied Date: 10/3/2022 Job Address: CR 41 & CR 20 DEPARTMENT OF PLANNING SERVICES Building Inspection Division 1555 North 17th Avenue Greeley, CO 80631 Website www weldgov corn Phone (970) 400-6100 Fax (970) 304-6498 Status Ready to Issue Status Date: 10/13/2022 Expiration Date: 10/18/2022 Job Description: LIGHT FESTIVAL EVENT - 20X20 STACKED TENT AND 20X16X3 STAGE - EVENT HELD OCTOBER 14 - OCTOBER 16, 2022 - BOTTLED WATER, PORT -A -POTTY 81 TRASH AND DUMPSTER ON SITE - GENERATOR ON SITE FOR ELECTRIC - VIIVE PRODUCTIONS - TSU22-0009 - APPROX 1/4 MILE EAST OF CR 41 ON CR 20 & 1/4 MILE INTO SITE CUSTOMER DESCRIPTION: Tent 20x20 staked tent set up by All events party rentals 20x16x3 stage set up by Viive Productions Parcel Number. Zone District AG Occupancy Class Valuation Owner Name. Owner Address. 130716300024-R8952436 $0 00 RASKIN JEREMY BRYAN PO BOX 750 HUDSON, CO 806420750 Contacts Business Type/Relationship Address VIIVE PRODUCTIONS Applicant 462 S 850 E LOGAN, UT 84321 Phone 4357605648 Permit Document - All Others BLDG007 Print Date -Time 10/13/2022 10 21 33 AM Page 1 of 3 Setbacks North Minimum Setback North From South Minimum Setback South From Description South East Minimum Setback East From West Minimum Setback West From 5' Property Line 50' Center of Road CR 20 5' Property Line 5' Property Line Fee Summary Fee # Fee Description 227934 Budding Permit Fee Override (Enter $) 227935 Electrical Fee Override (Enter $) Account # 1000-25100-4222-200 1000-25100-4224-200 Fee $42 00 $37 00 $79 00 Payment Summary: Receipt # 130471 Payment Method Credit Card Payment Ref # 9053 Payment Date 10/13/2022 Payment Amount S79 00 S79 00 Outstanding Balance Invoice # Balance Due 140690 $0 00 NOTICE The applicant, his agents and employees shall comply with all the rules, restrictions and requirements of Weld County Zoning Regulations and Weld County Budding Codes governing location, construction, and erection of the above proposed work for which this permit is granted The Budding Official or his agents are authorized to order the immediate cessation of construction at any time a violation of the codes or regulations appears to have occurred Violations of any of the codes or regulations may result in the revocation of this permit Buildings must conform with plans, as submitted to the department of building inspection Any change of plans or layout must be approved poor to the change being made Any change in the use or occupancy of a budding or structure must be approved prior to proceeding with construction The applicant is required to call for inspections at various stages of the construction, and in accordance with the aforesaid rule, the applicant shall give the building inspector not less than one days notice to perform such activities The budding permit must comply with current building expiration policy If the building or work authorized by the building permit has not received final inspection(s) by the expiration date, all work shall stop until a new permit is issued Property owners will be notified by letter 30 days prior to the expiration date Reference Section 29-8-40 of the Weld County Code Weld County is not liable for workmanship Permits are not transferable Permit Document - All Others BLDG007 Page 2 of 3 Print Date -Time 10/13/2022 10 21 33 AM WEIR COUNTY CODE Article VIII - Sec. 29-8-40 Expiration of original building permit k Every onginal pemott issued by the Building Official under the provisions of this Building Code shall expire by limitation and become null and void after the given utilization period has elapsed The ublizabon period begins on the date of pemut issuance The expiration date for the building permit shall be specified on the permit in accordance with Table 292, below Table 29 2 Expiration of Budding Permits Valuation of Building Permit Utilization Pencil $1 1,000 or less 3 months $1 1,001 - 10,000 6 months $ 10,001 - 200,000 12 months $I 200,001 - 1,000,000 24 months $1 1,000,001 - 2,000,000 30 months $I 2,000,001 - 10,000,000 36 months $110,000,001 and over Letter B Exceptions When a penod is issued, the Budding Official may approve an expiration date exceeding the utilization period The pemmittee mast demonstrate that the complexity or size of the project makes completion of the project within the utiT ation period unreasonable C If the building or work authorized by a budding pemut has not received final inspection on or before the permit expirabon date, all vaark shalt cease until a new permit is issued The peroutee shall be etgi le to apply for one (1) new permit upon the payment of permit fees to cover direct Weld County costs The expiration date shall be determined by the scope of work to be completed Sec. 29-8-50. Extension of time for onginal building permit. A- The original building permit holder may submit a request for an extension of time before the expiration of the utilization penod The Budding Official may extend theLuldmg permit one (1 time fora period not to exceed three hundred sixty-five (365) calendar days Such request shall be submitted m writing and include the applicants name, address, telephone number, the building permit number, site address and a description of specific circumstances which prevented completion of the work poor to the expmation date A processing fee shall be charged if a binding permit extension is granted Permit Document - All Others BLDG007 Page 3 of 3 Print Date -Time 10/13/2022 10 21 33 AM EXHIBIT F: COPY OF APPLICATION TEMPORARY SEASONAL USE (TSU) DEPARTMENT OF PLANNING SERVICES 11555 N 17r" AVENUE, GREELEY, CO 80631 www weldoov corn 1970-400-6100 I FAX 970-304-6498 Note Temporary Seasonal Uses may be allowed in the Agricultural (A), Commercial (C), and Industrial (I) zone districts Note "Temporary" is defined in Section 23-1-90 of the Weld County Code and being no more than 6 months APPLICATION SUBMITTAL REQUIREMENTS •lication form (see attached) Authorization form, if applicable (see attached) Incorporation documents if the owner is a business entity (LLC, etc ), or trust documents Piot plan 8'/" x 11" drawing to include the following (does not need to be to scale) 1 Property boundaries 2 Boundaries of proposed use 3 Location of proposed structure(s) and distances from all property lines Note Roadside stands shall be located not less than 50 feet from public right-of-way 4 Location of any existing structures on the property 5 Location of property access (driveway) and existing roads or highways abutting the property 6 All easements or rights -of -way located on the subject property 7 Parking areas associated with the use 8 Restroom facilities and sewage disposal facilities 9 Trash facilities 10 Address and north arrow i/- A copy of a deed or legal instrument identifying the applicant's interest in the property t,,A copy of a document showing evidence of adequate water supply (e g , well permit or letter from water district) rIft A copy of a document showing evidence of adequate methods of sewage disposal (e g , septic permit) Weld County Access Permit application, if accessing a County -maintained road Weld County Building Permit application, if applicable For temporary fireworks stands only Copy of State of Colorado Department of Public Safety Permit The application fee ($75 00) Note Fees are non-refundable and due when the application is determined to be complete Fees are set by the Board of County Commissioners County Staff is not authorized to negotiate fees and cannot, under any circumstance, waive, reduce, or amend the fees set forth in the Weld County Planning Fee Schedule Investigation fee, due only if this is a violation case (50% of the application fee ) CONTACT INFORMATION AND OFFICE LOCATIONS Weld County Planning and Zoning Planning Floodplain Administration 1555 N 17'h Avenue Greeley, CO 80631 (970) 400-6100 www weldgov com/Government/Departments/Planning- and-Zoning Weld County Building Inspectio5 Building Permits - Department of Planning 1555 N 17v' Avenue Greeley, CO 80631 (970) 400-6100 www weldgov corn/Government/Departments/Building Weld County Development Review Access Permits Engineenng 1555 N 17. Avenue Greeley, CO 80631 (970) 400-6100 www.weldnov com/Government/Departments/Planninn- and-Zoning Weld County Department of Public Health and Environment Weld County Septic Permits On Site Waste Water Systems (OWTS) 1555 N 17. Avenue Greeley, CO 80631 (970) 304-6415 www weldgov com/Government/Departments/Health-and- Environment Colorado Department of Transportation (CDOT) 10601 W 10. Street Greeley, CO 80634 (970) 353-1232 www codot goy/ Division of Water Resources Water Wells 1313 Sherman St Room 818 Denver, CO 80203 (303) 866-3581 810 Ninth St Second Floor Greeley, CO 80631 (970) 352-8712 https //dwr colorado goy/ Well Permitting Information https //dwr colorado goy/services/well-permitting Soil Conservation Distncts Big Thompson (Fort Collins) — 970-493-1638 Boulder Valley (Longmont) — 303-776-4034 Centennial — 970-522-7440 x3 Fort Collins — 970-221-0611 Morgan — 970-867-9659 x4 Platte Valley (Brighton) — 303-857-6721 Southeast Weld (Bnghton) — 303-659-7004 x101 West Adams (Brighton) — 303-659-2080 West Greeley — 970-356-8097 x 3 www coloradoacd org Colorado Geological Survey Division of Minerals and Geology 1313 Sherman Street Room 715 Denver, CO 80203 (303) 384-2643 www coloradogeolonicalsurvey org 2 THIS PAGE INTENTIONALLY BLANK 4 1, (We), airt 4-96LWO (Owner — pease print) LW DEPARTMENTS OF PLANNING BUILDING, DEVELOPMENT REVIEW AND ENVIRONMENTAL HEALTH 1555 NORTH 17TH AVENUE GREELEY, CO 80631 AUTHORIZATION FORM , give permission to Collin Hyun Min Maki (Authorized Agent/Applicant—please print) to apply for any Planning, Building, Access, Grading or OWTS permits on our behalf, for the property located at (address or parcel number) below: Ara t* 6acissesa\-1C0 4kfccci v3olifizootpL1/4-et Legal Description: Subdivision Name: Lot Block Property Owners Information: Address: of Section 1 � , Township � N, Range. 6,c W 9133 Cie qi atira\- t:00 gktt Phone: 7,C) — au Z E-mail: Authorized Agent/Applicant Contact Information: Address: 3erevif Et ti, trawl Phone: E -Mail: Correspondence to be sent to: Owner la Authorized Agent/Applicant": by: Mail � Email. Additional Info: (We) hereby certify, under penalty of perjury and after carefully reading the entire contents of this document, that the information stated above is true and correct to the best of my (our) knowledge. Date wner Signature Subscribed and sworn to before me this Hoszyc)c &oack<cV\ My commission expiresb/2.Le/ 2oZse Date Owner Signature day of AU5V1/4,- , 20 22 by _ a s joy Note Publ .'` OT":9"/ - 7t..lc :ATE OFc C ..r'. t, NOTARY ID 20214020H e9 MY CO7JiMr8 ;ON EXP F S 05/2Q_025 THIS PAGE INTENTIONALLY BLANK 6 Weld County Dept. of Planning Services 1555 N. 17th Ave. Greeley, CO 80631 Phone: (970)400-6100 Fax: (970)304-6498 Property Owner n Name -e �Y�l 40�YC �UOtIn Company Address C1155 CC MS City \'04- in State CO Zip Phone E-mail 72sJ -117 Z -Clots Information P 05QC ,k4 The access is on CR 20 Nearest intersection: CR Distance from intersection: Parcel number: &CR G•Lt geLi( tri ACCESS PERMIT APPLICATION FORM Authorized Agent/Applicant (if different from Owner) Name Collin Hyun Min Maki Company The Lights Festival Address 1594 talon dr City Logan State ut Zip 84321 Phone 435-760-5648 E-mail Maki@viiveproductions.com Proposed Access Information Culvert size & type (15" CMP/RCP min.) Materials used to construct access ft Access construction schedule Section/Township/Range: S1 (1)0 -T.2tJ J e1/4. e cuC Total number of existing accesses to parcel: Total number of proposed accesses: Latitude Longitude _ Planning/building case number s Description of Work Approx. width of access Proposed Access Count Existing Access Count Residential _ Commercial OH and Gas Agricultural Temporary _ Residential _ Commercial Oil and Gas Agricultural Required Attached Documents Property map or sketch (template available on pg. 2) indicating all proposed and existing accesses Access Pictures (N, S, E, & W at the location where the access meets a county maintained road) Access Authorization Form (Not required if the application is signed by the property owner) Additional application materials may be required by the Department of Planning Services. Fee schedule $150 - Temporary, Small Commercial & Residential $300 - Industrial & Large Commercial Submit application to accesspermits@weldgov.com By accepting this permit, the undersigned Property Owner/Authorized Agent, under penalty of perjury, verifies they have received all pages of the permit application; they have read and understand all the permit requirements and provisions set forth on all pages. By virtue of their signature the Property Owner/Authorized Agent is bound by and agrees to comply with all said permit requirements and provisions, all Weld County ordinances, and state laws regarding access construction. Co ' Collin Maki 7/18x'22 Printed Name Date Date 7 L Z L L n case of ul 'pie Pro rty Owners/Authorized Agents) - CW--) V\kr• co\\\�� /iD Accesses must b constructs within 1 year of issuance. An extension can be requested from the Weld County Department Printed Name ��•z �i%)th of Planning Services. Accesses must be in accordance to Chapter 8, Article XIV and Appendix 8-B of County Code 7 Page 1 of 2 Parcel Sketch A= Existing Access A= Proposed Access CR ,Irz 1 y cue¢ 5. ,3' , . CR ac 8 Page 2 of 2 TE '' !ORAFvY SEASONAL USE (TSU) PPLICATION FOR PLANNING DEPARTMENT USE AMOUNT $ APPLICATION RECEIVED BY DATE RECEIVED CASE # ASSIGNED PLANNER ASSIGNED PROPERTY INFORMATION (Attach additional sheets if necessary) Is the property currently in violation9 ®No /JYes Violation Case Number Site Address 9138 co rd 41 ,4CLtr SI 'l3 Parcel Number C1 1- - (r - 3 - U O - a LA Zoning District Legal Description l Ati-0lZO SW i Iy Section Ito , Township A, N, Range (AMA/ Acreage (lot) i 5 Aoreage (proposed use) Start date I. End date 4 PROPERTY OWNER(S) (Attach additional sheets if necessary) Name meer�►.� �ca��1t 0K,i+) Company 0 Phone # 7 _2:12, s -u Email &icin Street Address 903 Ce 4 City/State/Zip Code i�^rr,4_ i.y "t,., CCTV._ APPLICANT/AUTHORIZED AGENT (Authorization must accompany applications signed by Authonzed Agent) Name Collin Maki Company The Lights Festival NA Phone # 435-760-5648 Email maki@viiveproductions cow Street Address 1594 talon Dr City/State/Zip Code Logan Utah 84321 Explain, in detail below or on a separate sheet of paper, the proposed use of the property Include the nature of the business, the hours of operation, number of employees, a description of the subject property and existing and proposed structures, where the use will take place, the location of proposed parking, etc Also include a description of any traffic associated with the temporary seasonal use, including the types of vehicles and anticipated number of daily roundtrips (one top in plus one trip out) to and from the property Include evidence that the use meets the requirements of the zone district I (We) hereby depose and state under penalties of perjury that all statements, proposals, and/or plans submitted with or contained within the application are true and correct to the best of my (our) knowledge All fee owners of the property must sign this application If an Authorized Agent signs, an Authorization Form signed by all fee owners must be included with the application If the fee owner is a corporation, evidence must be included indicating the signatory has the legal authority to sign for the corporation I verify that such temporary seasonal use will not be for more than six (6) months for any reason, if the use should continue over six (6) months it shall thereafter conform to the regulations for the zoning district in which it is located 717 1,,� �r�< < ��1 7/18/22 ate Signature Collin Hyun Min Maki Print �1�3�aa Date 3 !COLORADO Division of Water Resources I DE irt�ni nt of Natural kesou-o � � a WELL PERMIT NUMBER 313544 - RECEIPT NUMBER 3691473 ORIGINAL PERMIT APPLICANT(S) JEREMY RASKIN AUTHORIZED AGENT IC CONSTRUCTION SOLUTIONS LLC (FEHR, ANDREW) PERMIT TO CONSTRUCT A NEW WELL APPROVED WELL LOCATION Water Division: 1 Water District: 2 Designated Basin: N/A Management District: N/A County: WELD Parcel Name: N/A Lot: D Block: Filing: Physical Address: N/A SW 1/4 SW 1/4 Section 16 Township 2.0 N Range 65.0 W Sixth P.M. UTM COORDINATES (Meters, Zone:13, NAD83) Easting: 527703.0 Northing: 444258 3.0 ISSUANCE OF THIS PERMIT DOES NOT CONFER A WATER RIGHT CONDITIONS OF APPROVAL 1) This well shalt be used in such a way as to cause no material injury to existing water rights. The issuance of this permit does riot ensure that no injury will occur to another vested water right or preclude another owner of a vested water right from seeking relief in a civil court action. 2) The construction of this well shall be in compliance with the Water Well Construction Rules 2 CCR 402-2, unless approval of a variance has been granted by the State Board of Examiners of Water Well Construction and Pump Installation Contractors in accordance with Rule 18. 3) Approved pursuant to CRS 37-92-602(3)(b)(II)(A) as the only well on a tract of land of 35 acre(s) described as that portion of the S 1 /2 of the SW 1/4, Sec. 16, Twp. 2 North, Rng. 65 West, 6th P.M., Weld County, more particularly described on Exhibit A in the welt permit file. 4) The use of ground water from this well is limited to fire protection, ordinary household purposes inside not more than three (3) single family dwellings, the watering of poultry, domestic animals and livestock on a farm or ranch and the irrigation of not more than one (1) acre of home gardens and Lawns. 5) Production is limited to the Laramie -Fox Hills aquifer which is located approximately 450 feet below land surface and extends to a depth of approximately 720 feet In accordance with Rule 10.4.8 of the Water Well Construction Rules, plain steel casing must be installed and grouted from the top of the permitted production zone up to at least ten feet above the base of the surface casing, or to the depth required by Rule 10.5.2.1, if no surface casing is installed. (NOTE: if coals and/or carbonaceous shales are encountered in the borehole, plain casing and grout should be installed through these intervals to exclude poor quality water from entering the well.) 6) The pumping rate of this well shall not exceed 15 GPM. 7) The return flow from the use of this well must be through an individual waste water disposal system of the non -evaporative type where the water is returned to the same stream system in which the well is located. 8) This well shall be constructed not more than 200 feet from the location specified on this permit. 9) Pursuant to Construction Rule 6.2.2.1 (2 CCR 402-2), licensed or private drillers and pump installers must provide advanced notification (at least 24 hours) to the State Engineer prior to each of the following for this well: well construction, the initial installation of the pump, and initial installation of a cistern connected to the water welt supply system. Any change in the anticipated date of construction/installation must be re -noticed (at least 24 hours prior to revised anticipated date). Information regarding the notification process and a link to the electronic notification form can be found on the following webpage: hrtp: / /waterestate.co.us/groundwater/BOE/Pages/VariancesWaivers.aspx NOTE: To ensure a maximum productive life of this weft, perforated casing should be set through the entire producing interval of the approved zone or aquifer indicated above. NOTE: This permit wilt expire on the expiration date unless the welt is constructed by that date. A Well Construction and Yield Estimate Report (GWS-31) must be submitted to the Division of Water Resources to verify the well has been constructed. An extension of the expiration date may be available. Contact the DWR for additional information or refer to the extension request form (GWS-64) available at http://www.water.state.co.us Printed 05.23-2019 For questions about this permit call 303.866.3581 or go to www.water.state.co_us Page 1 of 2 WELL PERMIT NUMBER 313544 - RECEIPT NUMBER 3691473 issued By DEBRAGONZALES Date Issued. 5/23/2019 Expiration Date. 5/23/2021 Printed 05 23-2019 For questions about this permit call 303 806 3581 or go to www water.state co us Page 2 of 2 4457943 01/04/2019 04 31 PM Total Pages 1 Rec Fee $13 00 Doc Fee $32 50 Carly Koppes - Clerk and Recorder, Weld County, CO Stab Documentary Fee Dates January 03, 2018 632.60 Warranty Deed 0 _Lu uantto3&30-113CRS) TOSS DEED, made on JsatseFy*42616'by P. DAVID PERKINS Grantor(s), of the County of Putnam and State of Missouri for the consrderatron of ($325,0sa.20) "'Three Hundred Twenty Five Thousand and 0011011"' dollars in hand paid, hereby sells and Conveys to JEREMY BRYAN RASKIN Grantee(s), whose street address Is 2109 S. YARROW STREET, LAKEWOOD, CO 60227, County of Jefferson, = l.y,;., a of Colorado, the following real property In the County of Weld, and State of Colorado, to wit. LOT A9, RECORDED EXEMPTION NO. 130718 RE0317-O920, RECORDED 0000IOBER 80, 2017 AT RECEPTION @80. 4356609, LOCATED IN THE SOUTHWEST 114 OF SECTION 16, TOWNSHIP 2 NORTH, 05140E 66 WEST OF THE OTTH P.O6, COUNTY OF WELD, STATE OF COLORADO. also known by street and number es TBD COUNTY ROAD 20, FORT LUPTON, CO 69621 with all Its appurtenanoes and warrants the title to the same, subject to general taxes for the year 2018 and those specific Exceptions described by reference to recorded documents as reflected in the Title Documents accepted by Grantee(s) rn accordance wSth Record Title Mattes (Section 8.2) of the Contract to Buy and Sell Real Estate relating to the above described real property, distribution utxtty easements. (including cable TV), those specifically deecnbed rights of thinof parties not showrn by the pubic records of which Grantees) has actual knowledge and which were accepted by Grantee(s) in accordance with Off -Record Title Matters (Section 8.3) and Gwent Survey Review (Section e) of the Contract to Buy and Sell Real Estate relating to the above described teal property; Inclusions of the Property within any special tax dtettfct; Any special assessment if the improvements were not Metalled as of the date of Buyers srgnature on the Contract to Buy and Sell Real Eefak; whether assessed prior to or after Closing, and other NONE IOC2742.%•• P. DAVID FERIU S a State of lkb et ° County of 5,AM, The foregoing instrument was acknowledged before me on this day of Al {L, 1 by P DAVID PERKINS Witness my hand and official seal My Commission expires. bA0 Notary Pubis 5N 9P klyCormmissioo August 19, 2020 Minn City A®unte 1m 012t8T46t When recorded return to. JEREMY SWAN RASKIN 2106 S. YARROW STREET, LAKEWOOD, CO 80227 Pony 19 closing/deeds/ad html 25109796 (406120) EXHIBITS CONTINUED EXHIBIT G: OCTOBER 15 2022 WIND SPEED REPORTS . wunderground.com t 2AM 60 55 50 45 40 t 0.8 0.8 0.4 0.2 12P ' 3PM October 3 &W 6AM 15 MM 12PM 2022 • 3PM 6 View 9PM 12AM a Temperature (3F) In Precipitation (in) i MN Wind E; "ed ! Gust (mph) 6P'.12AM SOURCE: https://www.wunderground.com/history/daily/us/co/fort-lupton/KDEN/date/2O22-1O-15 r 10.^.aiconditions.com ■ Fort Luptcn Past Weather For Last 30 days - LocalC 9:30 PM 51.8 57.78 37.4 30.3 7 ne 9:15 PM 51.8 57.78 37.4 30.3 8 ne - 9:10 PM 51.8 57.78 37.4 30.29 9 ne 9:05 PM 51.8 57.78 37.4 30.29 9 ne 9:00 PM 51.8 57.78 37.4 30.29 11 ne 8:55 PM 51.8 57.78 37.4 30.29 9 ne 8:53 PM 51.98 56.59 37.04 30.28 8 ne 8:50 PM 51.8 57.78 37.4 30.28 9 ne 8:45 PM 51.8 57.78 37.4 30.28 10 ne 8:40 PM 51.8 57.78 37.4 30.28 10 ne 8:35 PM 53.6 54.08 37.4 30.28 11 ne 8:30 PM 53.6 54.08 37.4 30.28 12 ne 8:15 PM 53.6 54.08 37.4 30.27 13 ne 8:10 PM 53.6 54.08 37.4 30.27 15 ne 8:05 PM 53.6 54.08 37.4 30.27 13 ne 8:00 PM 53.6 54.08 37.4 30.27 13 ne - 7:55 PM 53.6 54.08 37.4 30.27 13 ne 18 7:53 PM 53.96 52.62 37.04 30.27 12 ne 7:50 PM 53.6 54.08 37.4 30.26 11 ne 7:45 PM 53.6 54.08 37.4 30.26 13 ne SOURCE: https://www.localconditions.com/weather-fort-lupton-Colorado/80621/past.php EXHIBIT H: DESCRIPTION OF LANTERN TRAVEL DISTANCE Our Company What are Special Event Lanterns? Our Vission Statement and FAQ's OUR UNIQUE SPECIAL EVENTS LANTERNS Safety is our number one concern As a company, we take great pride in ensuring the safety of our participants. We use non-standard, customized lanterns that stay in the air for a short period of time. In Comparison, Traditional Lanterns often climb to an altitude in excess of one mile, and travel multiple miles away from their original launching point. At The Lights Fest, we have engineered our lanterns to produce a limited flight time (on average, reaching a height of 250-300 yards and traveling a distance of 300 - Because our lanterns are customized, we are able to ensure that they will land within the designated property, for easy retrieval. They are made from non-flammable and biodegradable materials, aiding in the protection of our participants and the environment. (Upon request, we are willing to provide demonstrations before the event date) Any child under the age of 16 cannot light the lantern without supervision from a parent or guardian. We will never produce or take part in any event without the help of the local fire marshal and fire department. Wind Factors: The Lights Festival will not authorize the launch of lanterns if wind speeds exceed 15 miles -per -hour. If wind speeds don't reduce, The Lights Festival will cancel the Launch and reschedule it for a different date and time. Sustainability: All lanterns are biodegradable (asbestos -free) and Eco-friendly. The Lights Festival uses no metal wiring, nor any materials that could bring harm to the environment. 500 yards from their original launching point). Special Event Lantern Indoor Test report Video Click Here Special Event Lantern Outdoor test Video Click Here 2 EXHIBIT K: COMPANY DESCRIPTION OF LANTERNS Our Company What are Special Event Lanterns? Our Vission Statement and FAQ's OUR UNIQUE SPECIAL EVENTS LANTERNS Safety is our number one concern As a company, we take great pride in ensuring the safety of our participants. We use non-standard, customized lanterns that stay in the air for a short period of time. In Comparison, Traditional Lanterns often climb to an altitude in excess of one mile, and travel multiple miles away from their original launching point. At The Lights Fest, we have engineered our lanterns to produce a limited flight time (on average, reaching a height of 250-300 yards and traveling a distance of 300- 500 yards from their original launching point). Because our lanterns are customized, we are able to ensure that they will land within the designated property, for easy retrieval. They are made from non-flammable and biodegradable materials, aiding in the protection of our participants and the environment. (Upon request, we are willing to provide demonstrations before the event date) Any child under the age of 16 cannot light the lantern without supervision from a parent or guardian. We will never produce or take part in any event without the help of the local fire marshal and fire department. Wind Factors: The Lights Festival will not authorize the launch of lanterns if wind speeds exceed 15 miles -per -hour. If wind speeds don't reduce, The Lights Festival will cancel the Launch and reschedule it for a different date and time. Sustainability: All lanterns are biodegradable (asbestos -free) and Eco-friendly. The Lights Festival uses no metal wiring, nor any materials that could bring harm to the environment. Special Event Lantern Indoor Test report Video Click Here Special Event Lantern Outdoor test Video Click Here 2 8:14 + What is the Lights Fest? + Is This Safe? Are the lanterns environment and animal friendly? What are they made of? Yes! Our lanterns are extremely safe and 100% biodegradable. The lanterns are made from rice paper, string, and bamboo. Our lanterns are very different from the generic sky lanterns anyone can purchase online. There is no metal wire in them. The rice -paper body of the lantern I s tire -resistant to prevent the flame from traveling from the small fuel -source suspended in the middle. We have a very thorough clean- up crew who gathers the lanterns within 24 hours after the event and disposes of them properly. Our crew is equipped to retrieve lanterns that may end up landing in trees, and though uncommon, a tree service company will be brought in if needed. + How can you predict how far the lanterns will travel? + What precautions have you taken to ensure fire safety? + Is The Lights Fest a safe and family -friendly event? thelightsfest.com EXHIBITS CONTINUED EXHIBIT N: LIGHT FEST LOCATION AD FROM WEBSITE 11:28 all 5G '� S OCTOBER 15111 TORONTO REGISTER NOW! OCTOBER 15th DENVER REGISTER NOW! OCTOBER 22nd NEW YORK /NEW JERSEY REGISTER NOW! T thelightsfest.com SOURCE: https://thelightsfest.com/ EXHIBITS CONTINUED EXHIBIT 0: LIGHT FEST DESCRIPTION WHY NOT NEAR CITY 7:18 Sill -t Is • + What If The Event Is Postponed? + Alcohol + What to Bring + VIP vs Early Bird Registration? + Animal Attendees Why Is The Event Not Located In The Actual City Listed? Due to safety regulations, The Lights Festival is unable to hold events within city limits. To ensure we produce a sate and magical evening Fire Marshals require our events to be held at venues with sufficient acreage and away from homes and businesses. + Is The Lights Festival a Charity? 1 AA A thelightsfest.com LiT cG SOURCE: https://thelightsfest.com/FAQ/ EXHIBIT P: HUDSON TOWN PLANNER LETTER TOWN OF HUDSON 50 S. Beech St, P.O. Box 351, Hudson, CO 80642 Phone: (303)536-9311 Fax: (303)536-4753 www.hudsoncolorado.org 1) CALL TO ORDER 2) ROLL CALL 3) PLEDGE OF ALLEGIANCE 4) APPROVAL OF MINUTES a) Wednesday, August 10, 2022 5) ADDITIONS TO AGENDA 6) CITIZEN'S COMMENTS 7) REFERRAL: a) TSU22-0009 Temporary Seasonal Use Permit for Light Festival (Raskin) 8) STAFF COMMENTS 9) PLANNING COMMISSION COMMENTS 10) ADJOURN Planning Commission Meeting Agenda Wednesday, September 14, 2022 — 6:00 PM Location: Join the Meeting Online, By Phone, or In -Person at Town Hall Join Zoom Meeting Online https://us02web.zoom. us/j/89760904888?pwd=MXY5YIF 4YkVyVEw1Rk11WThQMX15QT09 Dial by your location +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) Find your local number: https://usO2web.zoom.us/u/kga6TX77V Meeting ID: 897 6090 4888 Passcode: 061658 MINUTES TOWN OF HUDSON PLANNING COMMISSION REGULAR MEETING August 10, 2022 - 6:00 P.M. 1) CALL TO ORDER The meeting was called to order by Planning Commission Chairperson, Matt Cole. at 6:01 p.m. 2) ROLL CALL Present Commissioners: Ex -Officio Members - Absent: Brandi Bond Matt Cole Robert Hollister Aspen Gurley (via Zoom) Sarah Stadler Daniel Warren Zach Reyes Sarah Stadler Staff: Jennifer Woods. Town Planner Linda Blackston. Town Clerk 3) PLEDGE OF ALLEGIANCE 4) APPROVAL OF MINUTES Wednesday, May 11, 2022 Commissioner Bond made a motion seconded by Ex -Officio Warren to approve the May 11, 2022, meeting. The vote was as follows: Aye- Commissioner Bond.. Commissioners Gurley, Cole, Hollister, and Ex -Officio Member Warren Nay- None Commissioner Cole declared the motion passed. 5) ADDITIONS TO AGENDA None 6) CITIZEN'S COMMENTS None 7) REFERRAL a) COZ22-0008 Change of Zone from the A (Agriculture) Zone District to the C-3 (Business Commercial) Zone District (Meadow Ridge Holdings LLC) Interim Town Manager/Planner Woods provided information on the Referral and the staff recommendation for denial Zone change She noted the recommendation for denial is due to traffic impacts, concerns for fire code and suppression requirements for 80 acres of Heavy Commercial uses, and the property is within Keenesburg's 3-miloe plan and is adjacent to — their Town limits Staff and the Commissioners discussed the referral Ex Officio Commissioner Warren made a motion, seconded by Commissioner Bond to approve the recommendation with the additional notes of the County adhering to the access control plan study for WCR 49 The vote was as follows Aye- Commissioner Bond, Commissioners Gurley, Cole, Hollister, and Ex -Officio Member Warren Nay- None Commissioner Cole declared the motion passed 8) STAFF COMMENTS Interim Town Manager/Planner Woods gave an update on the Comp Plan She stated Council is having regular Work Sessions to discuss and work on the Comp Plan 9) PLANNING COMMISSION COMMENTS Commissioner Cole asked about the caution tape around the playground equipment and about the use of the sprinklers during the day Interim Town Manager/Planner Woods responded Commissioner Gurley asked about water restrictions Interim Town Manager/Planner Woods responded Commissioner Gurley discussed speed limits throughout the Town The Commissioners discussed the speed limits and how they are determined 10) ADJOURN The meeting adjourned at approximately 6 46 p m Hudson Planning Commission Chairman Matt Cole ' ATTEST Linda Blackston, MMC Town Clerk TOWN OF HUDSON 50 Beech Street Hudson, CO 80642 Referral Summary Report September 14, 2022 # Case Type ! , Location Proposed Use Potential Impacts StaffCase Recommendation TSU22-0009 (Raskin) Temporary Seasonal Use WCRs 41 & 20 Temporary Seasonal Use Permit for Light Festival a Fire danger • Staff recommends conditions Attachments 1 Case Documents for TSU22-0009 A Referral Form B Town of Hudson Referral Response C Application Package Submit by,Email Weld County Referral Applicant Jeremy & Dawnee Rookin c/o The Lights Festival Please Reply By September 8, 2022 Planner Chris Gathman Project TEMPORARY SEASONAL USE PERMIT FOR LIGHT FESTIVAL Parcel Number 130716300024-R8952436 Legal LOT D REC EXEMPT RECX17-0120, BEING PART SW4 SECTION 16, T2N, R65W of the 6th P M , Weld County, Colorado August 31, 2022 The Weld County Department of Planning Services has received the following item for review Case Number TSU22-0009 Location NORTH OF AND ADJACENT TO CR 20, EAST OF AND ADJACENT TO CR 41 The application is submitted to you for review and recommendation Any comments or recommendation you consider relevant to this request would be appreciated Please reply by the above listed date so that we may give full consideration to your recommendation Any response not received before or on this date may be deemed to be a positive response to the Department of Planning Services If you have any further questions regarding the application, please call the Planner associated with the request Please note that new information may be added to applications under review during the review process If you desire to examine or obtain this additional information, please call the Department of Planning Services OWe have reviewed the request and find that it does / does not comply with our Comprehensive Plan because flWe have reviewed the request and find no conflicts with our interests See attached letter Signature Date Agency Weld County Planning Dept 1555 N 17th Ave, Greeley, CO 80631 (970)-400-6100 (970)-304-6498 fax TOWN OF HUDSON 50 Beech Street Hudson, CO 80642 September 14, 2022 Chris Gathman Weld County Planning Department 1555 N. 17th Ave Greeley, CO 80631 RE: Referral Response, Case No. TSU22-0009 Temporary Seasonal Use Permit for Light Festival Dear Mr. Gathman, The Town of Hudson received a referral request for the Temporary Seasonal Use Permit for Light Festival. The Town has concerns regarding the proposal for the following reasons: 1. Fire danger. These last couple of years especially, high winds, dry conditions, etc. have increased fire danger. There are many acres of dry -farmed fields between this venue and the Town to account for regarding fire danger, and it does not appear that specifically High Wind Warnings (such as those issued by the National Weather Service) are specifically taken into account when an event cancellation is made for health safety purposes. High Winds Warnings should be added to the Dismissal events listed, to include Mass Casualty Incident, Severe Storm Warning, Flood Warning, High Wind Warning, or other natural disasters. Again, the Town of Hudson would like to thank you for the opportunity to comment on the proposed application. Please include Hudson on the formal referral list for this area as we would like the opportunity to review and comment on any new or associated applications or development requests in the future. Sincerely, (ar-vitm Jennifer Woods, AICP Hudson Town Planner This map is a user generated static output from an Internet mapping site and is for reference only Data layers that appear on this map may or may not be accurate, current, or otherwise reliable THIS MAP IS NOT TO BE USED FOR NAVIGATION 15 PORAM( SEASON/ L USE (TSU) APPLICATION FOR PLANNING DEPARTMENT USE AMOUNT $ APPLICATION RECEIVED BY DATE RECEIVED CASE # ASSIGNED PLANNER ASSIGNED PROPERTY INFOREIATIO(Attach additional sheets if necessary) Is the property currently in vi olation9 ®No / O®Yes Violation Case Number Site Address 9138 co rd 41 Aac_ *RP (� Parcel Number _1_3_ - - - 00 - LA Zoning District Legal Description jt.c,c- -0IZ SW \ I' Section I , Township A N, Range Acreage (lot) I ' Acreage (proposed use) a) Start date a. End date 90 ROPERTY OWNER(S) (Attach additional sheets if necessary) Name ��e , N JGfh 6 Ic,n Company Phone # 77 -232, gs,sk.,„ Email Strevr 3o g.olGt'1 _(t,xvo Street Address 911g911gY c e 4 I City/State/Zip Code �r1- t„.„.0", co Klr1(rz-9 APPLICANT/AUTHORIZED AGENT (Authorization must accompany applications signed by Authorized Agent) Name Collin Maki Company The Lights Festival NA Phone # 435-760-5648 Email maki@viiveproductions corn Street Address 1594 talon Dr City/State/Zip Code Logan Utah 84321 Explain, in detail below or on a separate sheet of paper, the proposed use of the property Include the nature of the business, the hours of operation, number of employees, a description of the subject property and existing and proposed structures, where the use will take place, the location of proposed parking, etc Also include a descnption of any traffic associated with the temporary seasonal use, including the types of vehicles and anticipated number of daily roundtrips (one trip in plus one trip out) to and from the property Include evidence that the use meets the requirements of the zone district I (We) hereby depose and state under penalties of penury that all statements, proposals, and/or plans submitted with or contained within the application are true and correct to the best of my (our) knowledge All fee owners of the property must sign this application If an Authorized Agent signs, an Authorization Form signed by all fee owners must be included with the application If the fee owner is a corporation, evidence must be included indicating the signatory has the legal authority to sign for the corporation I verify that such temporary seasonal use will not be for more than six (6) months for any reason, if the use should continue over six (6) months it shall thereafter conform to the re ulationrs for the zoning district in which it is located 77/18/22 2��ZZ ate Signature Collin Hyun Min Maki Print —7la31aa Date 3 Signature Weld County Dept. of Planning Services 1555 N. 17th Ave. Greeley, CO 80631 Phone: (970)400-6100 Fax: (970)304-6498 Property Owner n Name �p�xYe \4uAsn3eitr"j Company Address CliS8 cc M1 CO ity cZir'�t- r� State (. Phone E-mail Zip 3ecn'-'1Qija Ctoki n Information The access is on CR 20 gap Nearest intersection: CR Distance from intersection: Parcel number: &CR l (plat ft. Section/Township/Range: S I co :T2 Zec\A) J Total number of existing accesses to parcel: S„ Total number of proposed accesses: Latitude Longitude Planning/building case number Description of Work ACCESS PERMIT APPLICATION FORM Authorized Agent/Applicant (if different from Owner) Name Collin Hyun Min Maki Company The Lights Festival Address 1594 talon dr City Logan State ut Zip 84321 Phone 435-760-5648 E-mail Maki@viiveproductions.com Proposed Access Information Culvert size & type (15" CMP/RCP min.) Materials used to construct access Access construction schedule Approx. width of access Proposed Access Count Residential Commercial Oil and Gas Agricultural Temporary Existing Access Count Residential Commercial Oil and Gas Agricultural Required Attached Documents Property map or sketch (template available on pg. 2) indicating all proposed and existing accesses Access Pictures (N, S, E, & W at the location where the access meets a county maintained road) Access Authorization Form (Not required if the application is signed by the property owner) Additional application materials may be required by the Department of Planning Services. Fee schedule $150 - Temporary, Small Commercial & Residential $300 - Industrial & Large Commercial Submit application to accesspermits@weldgovecom By accepting this permit, the undersigned Property Owner/Authorized Agent, under penalty of perjury, verifies they have received all pages of the permit application; they have read and understand all the permit requirements and provisions set forth on all pages. By virtue of their signature the Property Owner/Authorized Agent is bound by and agrees to comply with all said permit requirements and provisions, all Weld County ordinances, and state laws regarding access construction. Cow Collin Maki 7/18/22 Printed Name `—�-■ Date Signature I Printed Name Te aim Date 7 /L Z , Z n case of ul pie Pro rty Owners/Authorized Agents) Rva-Ak( y\ ---77ad/D) c"nti \:k1.1\1f Accesses must b constructno31,\\ within 1 year of issuance. An extension can be requested from the Weld County Department of Planning Services. Accesses must be in accordance to Chapter 8, Article XIV and Appendix 8-8 of County Code 7 Page 1 of 2 Parcel Sketch ®= Existing Access A= Proposed Access N rzI u CR CR 8 Page 2 of 2 EXHIBIT Q: 2018 INTERNATIONAL FIRE CODE LANTERN DESCRIPTION AND CODE GENERAL REQUIREMENTS the water supply on the premises where such burning is done. The person doing the burning shall remain on the premises 1 hour after the torch or flame -producing device is utilized. 308.1.4 Open -flame cooking devices. Charcoal burners and other open -flame cooking devices shall not be oper- ated on combustible balconies or within 10 feet (3048 mm) of combustible construction. Exceptions: 1. One- and two-family dwellings. 2. Where buildings, balconies and decks are pro- tected by an automatic sprinkler system. 3. LP -gas cooking devices having LP -gas container with a water capacity not greater than 21/2 pounds [nominal 1 pound (0.454 kg) LP -gas capacity]. 308.1.5 Location near combustibles. Open flames such as from candles, lanterns, kerosene heaters and gas -fired heaters shall not be located on or near decorative material or similar combustible materials. 308.1.6 Open -flame devices. Torches and other devices, machines or processes liable to start or cause fire shall not be operated or used in or on wildfire risk areas, except by a permit in accordance with Section 105.6 secured from the fire code official. Exception: Use within inhabited premises or desig- nated campsites that are not less than 30 feet (9144 mm) from grass-, grain-, brush- or forest -covered areas. 308.1.6.1 Signals and markers. Flame -employing devices, such as lanterns or kerosene road flares, shall not be operated or used as a signal or marker in or on wildfire risk areas. Exception: The proper use of fusees at the scenes of emergencies or as required by standard railroad operating procedures. 308.1.6.2 Portable fueled open -flame devices. Porta- ble open -flame devices fueled by flammable or com- bustible gases or liquids shall be enclosed or installed in such a manner as to prevent the flame from contact- ing combustible material. Exceptions: 1. LP -gas -fueled devices used for sweating pipe joints or removing paint in accordance with Chapter 61. 2. Cutting and welding operations in accordance with Chapter 35. 3. Torches or flame -producing devices in accor- dance with Section 308.4. 4. Candles and open -flame decorative devices in accordance with Section 308.3. 308.1.6.3 Sky lanterns. A person shall not release or cause to be released an untethered sky lantern. 308.1.7 Religious ceremonies. Where, in the opinion of the fire code official, adequate safeguards have been taken, participants in religious ceremonies are allowed to carry hand-held candles. Hand-held candles shall not be passed from one person to another while lighted. 308.1.7.1 Aisles and exits. Candles shall be prohibited in areas where occupants stand, or in an aisle or exit. 308.1.8 Flaming food and beverage preparation. The preparation of flaming foods or beverages in places of assembly and drinking or dining establishments shall be in accordance with Sections 308.1.8.1 through 308.1.8.5. 308.1.8.1 Dispensing. Flammable or combustible liq- uids used in the preparation of flaming foods or bever- ages shall be dispensed from one of the following: 1. A 1 -ounce (29.6 ml) container. 2. A container not exceeding 1 -quart (946.5 ml) capacity with a controlled pouring device that will limit the flow to a 1 -ounce (29.6 ml) serving. 308.1.8.2 Containers not in use. Containers shall be secured to prevent spillage when not in use. 308.1.8.3 Serving of flaming food. The serving of flaming foods or beverages shall be done in a safe man- ner and shall not create high flames. The pouring, ladling or spooning of liquids is restricted to a maxi- mum height of 8 inches (203 mm) above the receiving receptacle. 308.1.8.4 Location. Flaming foods or beverages shall be prepared only in the immediate vicinity of the table being serviced. They shall not be transported or carried while burning. 308.1.8.5 Fire protection. The person preparing the flaming foods or beverages shall have a wet cloth towel immediately available for use in smothering the flames in the event of an emergency. 308.2 Permits required. Permits shall be obtained from the fire code official in accordance with Section 105.6 prior to engaging in the following activities involving open flame, fire and burning: 1. Use of a torch or flame -producing device to remove paint from a structure. 2. Use of open flame, fire or burning in connection with Group A or E occupancies. 3. Use or operation of torches and other devices, machines or processes liable to start or cause fire in or on wildfire risk areas. 308.3 Group A occupancies. Open -flame devices shall not be used in a Group A occupancy. Exceptions: 1. Open -flame devices are allowed to be used in the following situations, provided that approved precau- tions are taken to prevent ignition of a combustible material or injury to occupants: 1.1. Where necessary for ceremonial or religious purposes in accordance with Section 308.1.7. 1.2. On stages and platforms as a necessary part of a performance in accordance with Section 308.3.2. 54 INTERNATIONAL CODE COUNCIL 2018 INTERNATIONAL FIRE CODE® Copyright © 2017 ICC. ALL RIGHTS RESERVED. Accessed by Eric Fitch on May 15, 2018 7:58:06 AM pursuant to License Agreement with ICC. No further reproduction or distribution authorized. ANY UNAUTHORIZED REPRODUCTION OR DISTRIBUTION IS A VIOLATION OF THE FEDERAL COPYRIGHT ACT AND THE LICENSE AGREEMENT, AND SUBJECT TO CIVIL AND CRIMINAL PENALTIES THEREUNDER. DEFINITIONS i SELF-PRESERVATION, INCAPABLE OF. See "Incapa- ble of self-preservation." SELF-SERVICE MOTOR FUEL -DISPENSING FACIL- ITY. That portion of motor fuel -dispensing facility where liq- uid motor fuels are dispensed from fixed approved dispensing equipment into the fuel tanks of motor vehicles by persons other than a motor fuel -dispensing facility attendant. SEMICONDUCTOR FABRICATION FACILITY. A building or a portion of a building in which electrical circuits or devices are created on solid crystalline substances having electrical conductivity greater than insulators but less than conductors. These circuits or devices are commonly known as semiconductors. SERVICE CORRIDOR. A fully enclosed passage used for transporting HPM and purposes other than required means of egress. SHELF STORAGE. Storage on shelves less than 30 inches (762 mm) deep with the distance between shelves not exceed- ing 3 feet (914 mm) vertically. For other shelving arrange- ments, see the requirements for rack storage. SINGLE -STATION SMOKE ALARM. An assembly incorporating the detector, the control equipment and the alarm -sounding device in one unit, operated from a power supply either in the unit or obtained at the point of installa- tion. IBC [ SITE. A parcel of land bounded by a lot line or a desig- nated portion of a public right-of-way. [ BG ] SITE -FABRICATED STRETCH SYSTEM. A sys- tem, fabricated on site and intended for acoustical, tackable or aesthetic purposes, that is composed of three elements: 1. A frame constructed of plastic, wood, metal or other material used to hold fabric in place. 2. A core material (infill, with the correct properties for the application). 3. An outside layer, comprised of a textile, fabric or vinyl, that is stretched taut and held in place by tension or mechanical fasteners via the frame. SKY LANTERN. An unmanned device with a fuel source that incorporates an open flame in order to make the device airborne. [BG] SLEEPING UNIT. A single unit providing rooms or spaces for one or more persons that includes permanent pro- visions for sleeping and can include provisions for living, eat- ing and either sanitation or kitchen facilities but not both. Such rooms and spaces that are also part of a dwelling unit are not sleeping units. SMALL ARMS AMMUNITION. A shotgun, rifle or pistol cartridge and any cartridge for propellant -actuated devices. This definition does not include military ammunition contain- ing bursting charges or incendiary, trace, spotting or pyro- technic projectiles. SMALL ARMS PRIMERS. Small percussion -sensitive explosive charges, encased in a cap, used to ignite propellant powder. INTERNATIONAL CODE COUNCIL® SMOKE ALARM. A single- or multiple -station alarm responsive to smoke. See also "Single -station smoke alarm" and "Multiple -station smoke alarm." [BF] SMOKE BARRIER. A continuous membrane, either vertical or horizontal, such as a wall, floor, or ceiling assem- bly, that is designed and constructed to restrict the movement of smoke. [BG] SMOKE COMPARTMENT. A space within a build- ing enclosed by smoke barriers on all sides, including the top and bottom. [BF] SMOKE DAMPER. A listed device installed in ducts and air transfer openings designed to resist the passage of smoke. The device is installed to operate automatically, con- trolled by a smoke detection system, and where required, is capable of being positioned from afire command center. SMOKE DETECTOR. A listed device that senses visible or invisible particles of combustion. SMOKE PARTITION. A wall assembly that extends from the top of the foundation or floor below to the underside of the floor or roof sheathing, deck or slab above or to the under- side of the ceiling above where the ceiling membrane is con- structed to limit the transfer of smoke. MG] SMOKE -DEVELOPED INDEX. A comparative measure, expressed as a dimensionless number, derived from measurements of smoke obscuration versus time for a mate- rial tested in accordance with ASTM E84. SMOKELESS PROPELLANTS. Solid propellants, com- monly referred to as smokeless powders, used in small arms ammunition, cannons, rockets, propellant -actuated devices and similar articles. [BF] SMOKEPROOF ENCLOSURE. An interior exit stairway designed and constructed so that the movement of the products of combustion produced by a fire occurring in any part of the building into the enclosure is limited. [BE] SMOKE -PROTECTED ASSEMBLY SEATING. Seating served by means of egress that is not subject to smoke accumulation within or under a structure for a speci- fied design time by means of passive design or by mechanical ventilation. SOLID. A material that has a melting point and decomposes or sublimes at a temperature greater than 68°F (20°C). SOLID BIOFUEL. Densified biomass made in the form of tubiform, polyhedral, polyhydric or cylindrical units, pro- duced by compressing milled biomass. SOLID BIOMASS FEEDSTOCK. The basic materials of which solid biofuel is composed, manufactured or made. SOLID SHELVING. Shelving that is solid, slatted or of other construction located in racks and which obstructs sprin- kler discharge down into the racks. SOLVENT DISTILLATION UNIT. An appliance that receives contaminated flammable or combustible liquids and which distills the contents to remove contaminants and recover the solvents. 46 2018 INTERNATIONAL FIRE CODE® Copyright 0 2017 ICC. ALL RIGHTS RESERVED. Accessed by Eric Fitch on May 15, 2018 7:58:06 AM pursuant to License Agreement with ICC. No further reproduction or distribution authorized ANY UNAUTHORIZED REPRODUCTION OR DISTRIBUTION IS A VIOLATION OF THE FEDERAL COPYRIGHT ACT AND THE LICENSE AGREEMENT, AND SUBJECT TO CIVIL AND CRIMINAL PENALTIES THEREUNDER. Cheryl Hoffman From: Sent: To: Cc: Subject: Tom, Esther Gesick Friday, October 28, 2022 2:57 PM Torn Parko Jr.; Chris Gathman; Maxwell Nader CTB; Bruce Barker; Karla Ford FW: The Lights Fest Oct. 15, 2022 Letter to Weld County Commissioners Here is some more information that just came in. We'll print these out and have them on hand for Monday, but I'll defer to you as the point of contact to address it with the Board. Thanks, Esther E. Gesick Clerk to the Board 1150 O Street/ P.O. Box 758/ Greeley, CO 80632 tel: (970) 400-4226 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Clark Sloan <clarksofcolorado@gmail.com> Sent: Friday, October 28, 2022 2:52 PM To: Esther Gesick <egesick@weldgov.com> Subject: RE: The Lights Fest Oct. 15, 2022 Letter to Weld County Commissioners Caution This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Weld County Commissioners: We have many concerns about The Lights Festival event that was permitted to take place adjacent to our business, property and home on Saturday, October 15, 2022, at 9138 County Road 41, Fort Lupton,Colorado, 80621(Lucky Shot Ranch- owners Jeremy and Dawnee Raskin). Please see the attached letter outlining the concerns in detail along with attachments referred to in the letter. We are sharing concerns on behalf of MANY concerned homeowners, landowners, businesses, farmers and citizens in the community. We hope you will consider all of this evidence in opposition to allowing open flame light festivals/sky lanterns/light lanterns in Weld County in the future and we welcome an opportunity to partner with you in achieving these goals! Please address our questions and we plan on attending the commissioners meeting on Monday, Oct. 31. Sincerely, Clark & Sharry Sloan _2018 INTL FIRE CODE.pd 1 Hudson Fire Dept. Check and Doc.pdfl _ li IMG 4653.JPG Ill IMG 4654.JPG hoct 15, 2022 wind report for 80621 8-9pm 8-1... litTown of Hudson Agenda.pd� z x x li Weld County Commissioners Letter (1 ).pd aa Clark's of Colorado, LLC (303) 536-9581 Website: https://www.clarksofcolorado.com/ 2 EM RUE FE D« ®M ®i 702 @lM MEM 0027 NOMA OD 00 e: 30 20-0101 302-5'30-0202 Effective January 1, 2022 the following fee schedule will be in effect for the Hudson Fire Protection District This schedule is to used when providmg manpower/equipment for reasons outside automatic/mutual aid agreements Personnel- Hourly rate for Backfill (PA times hourly rate of pay of personnel assigned), Four (4) hours or less $200/hour per member. • Engine- $2000/day, $4000/24 hrs Four (4) hours or less $500/hour • Tender- $2000/day, $3000/24 hours Four (4) hours or less $400/hour • Brush Truck- $2000/day, $3000/24 hours. Four (4) hours or less $400/hour • Command- $2000/day, $3000/24 hours Four (4) hours or less $400/hour. All equipment charges will be in addition to personnel charges The Fire Chief may at his discretion change, alter, or administrate this schedule for the benefit of the Hudson Fire Protection District. When possible the District will staff these units with Backfill personnel to avoid impacting the day to day operation of the District. EVENTS ELEVATED, LLC PAY TO THE ORDER OF CHASE 0 JPMorgan Chase Stank NA, wv►w.Chase. rem ME_ iii Z1 o .✓ •ri_ 3.. J �F 1 $ 42 Tett, • LLARS t�l r w . asis Lissa IMP arr !Sat 41 4°M. floir 4-3 nr,S,-•• r;, '113i• • - - •r - - - - - 4 " Y • �L - - •� . ...'d .'i �'• • r. .. ,.-,i r at. .,, t .s • I. •. ..- •h. . tom` arc r t ( ., u'I....°- -.tea ,. .A'seed • . _ ... • ' -- � J +C'{ • _ • -- ear • . f • • P 1 w.. -Z. TEA �• ♦ v' ~• A .V l• --- - f. a's • , • • fte •S — •d J. OSS r • t.. . - rt / • 1 • .• ' ' A, a _I _ • • • • • At .. ., . - -' .I . •` 111. tar• _ , lee • ._1- • ~ . 1,44 • J ...r w. 4 461‘ 1 r :�- t" - - - _,v n �...� .44 �• - •«. /.M� .. •� ,. -.eV" - _• . + -• • -.•L 1• V 1. 7 s .t ' r y'.i 2,14 • IdecriA t oft /set ij _ I ...T •l. '1s . M. --'- . -+• r r". • ti`4 ...-u ✓ it. .. •A - t .. 'r.. •. l • .1 —6' . _ •.• I • 4 • ' .T.rr- t - - . III ' . -- -•▪ -••.1 „,..1,,.•`'� Ilk • 4 44, 941111 • •. . . eN • 714 • - en , Ni Inbox X I El Wino X t O f� MI Fort x E Gooc, x I® Sloar. X I® Retail X I® Webs X I© ALL C X I Prodt X I Sign X I fERN X I U Pirate X I New X I± — O X www.locakonditions.com . iyather-fort-Lupton-Colorado/80621/past.pho a' * * 0 7 • • J Gocgle v F. Sunny 8 Sharry's Closet (@si.. ® Log in - Pirate Ship • Organic Honey ICI... to Colorado Credit Uni... wax Wix Website Editor 0 Sloan Family Farms... ® Your Shop - Manag... ® Shop Candles I Clar... Q Sign In SQUARE 9:00 PM 51.8 57.78 37.4 30.29 11 ne 8:55 PM 51.8 57.78 37.4 30.29 9 ne 8:53 PM 51.98 56.59 37.04 30.28 8 ne 8:50 PM 51.8 57.78 37.4 30.28 9 ne 8:45 PM 51.8 57.78 37.4 30.28 10 ne 8:40 PM 51.8 57.78 37.4 30.28 10 ne 8:35 PM 53.6 54.08 37.4 30.28 11 ne 8:30 PM 53.6 54.08 37.4 30.28 12 ne 8:15 PM 53.6 54.08 37.4 30.27 53..6 54.08 53.6 54.08 53.6 54.08 ; 1 17.4 II ) 13 ne 15 LIP 2t)._r d' ,L,, 7:55 PM 53.6 54.08 37.4 30.27 7:53 PM 53.96 52.62 37.04 30.27 12 ne 7:50 PM 53.6 54.08 37.4 30.26 11 ne 7:45 PM 53.6 54.08 37.4 30.26 13 ne 7:40 PM 53.6 54.08 37.4 30.26 1i 13 no PURDUE NI V I k N11 '1 , G Ltwt BA L 13 ne to ne , I I I I I I 18 Online Business Degrees Designed to Fit Your Budget p • o PR El '.. LEARN MORE f® a 1 5:45 PM r\ i-. ' (el) V) 10/18/2022 TOWN OF HUDSON 50 S. Beech St, P.O. Box 351, Hudson, CO 80642 Phone: (303)536-9311 Fax: (303)536-4753 www.hudsoncolorado.org 1) CALL TO ORDER 2) ROLL CALL 3) PLEDGE OF ALLEGIANCE 4) APPROVAL OF MINUTES a) Wednesday, August 10, 2022 5) ADDITIONS TO AGENDA 6) CITIZEN'S COMMENTS 7) REFERRAL: a) TSU22-0009 Temporary Seasonal Use Permit for Light Festival (Raskin) 8) STAFF COMMENTS 9) PLANNING COMMISSION COMMENTS 10) ADJOURN Planning Commission Meeting Agenda Wednesday, September 14, 2022 — 6:00 PM Location: Join the Meeting Online, By Phone, or In -Person at Town Hall Join Zoom Meeting Online https://us02web.zoom.us/V89760904888?pwd=MXY5YIF 4YkVyVEw1 Rk11WThQMXISQT09 Dial by your location +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) Find your local number: https://us02web.zoom.us/u/kga6TX77V Meeting ID: 897 6090 4888 Passcode: 061658 MINUTES TOWN OF HUDSON PLANNING COMMISSION REGULAR MEETING August 10, 2022 - 6:00 P.M. 1) CALL TO ORDER The meeting was called to order by Planning Commission Chairperson, Matt Cole, at 6:01 p.m. 2) ROLL CALL Present Commissioners: Ex -Officio Members - Absent: Brandi Bond Matt Cole Robert Hollister Aspen Gurley (via Zoom) Sarah Stadler Daniel Warren Zach Reyes Sarah Stadler Staff: Jennifer Woods, Town Planner Linda Blackston, Town Clerk 3) PLEDGE OF ALLEGIANCE 4) APPROVAL OF MINUTES Wednesday, May 11, 2022 Commissioner Bond made a motion seconded by Ex -Officio Warren to approve the May 11, 2022, meeting. The vote was as follows: Aye- Commissioner Bond, Commissioners Gurley, Cole, Hollister, and Ex -Officio Member Warren Nay- None Commissioner Cole declared the motion passed. 5) ADDITIONS TO AGENDA None 6) CITIZEN'S COMMENTS None 7) REFERRAL a) COZ22-0008 Change of Zone from the A (Agriculture) Zone District to the C-3 (Business Commercial) Zone District (Meadow Ridge Holdings LLC) Interim Town Manager/Planner Woods provided information on the Referral and the staff recommendation for denial Zone change She noted the recommendation for denial is due to traffic impacts, concerns for fire code and suppression requirements for 80 acres of Heavy Commercial uses, and the property is within Keenesburg's 3-miloe plan and is adjacent to their Town limits Staff and the Commissioners discussed the referral Ex Officio Commissioner Warren made a motion, seconded by Commissioner Bond to approve the recommendation with the additional notes of the County adhering to the access control plan study for WCR 49 The vote was as follows Aye- Commissioner Bond, Commissioners Gurley, Cole, Hollister, and Ex -Officio Member Warren - Nay- None Commissioner Cole declared the motion passed 8) STAFF COMMENTS Interim Town Manager/Planner Woods gave an update on the Comp Plan She stated Council is having regular Work Sessions to discuss and work on the Comp Plan 9) PLANNING COMMISSION COMMENTS Commissioner Cole asked about the caution tape around the playground equipment and about the use of the sprinklers during the day Interim Town Manager/Planner Woods responded Commissioner Gurley asked about water restrictions Interim Town Manager/Planner Woods responded Commissioner Gurley discussed speed limits throughout the Town The Commissioners discussed the speed limits and how they are determined 10) ADJOURN The meeting adjourned at approximately 6 46 p m Hudson Planning Commission Chairman Matt Cole ATTEST Linda Blackston, MMC Town Clerk TOWN OF HUDSON 50 Beech Street Hudson, CO 80642 Referral Summary Report September 14, 2022 Case # Case Type Location- ; Proposed Use Potential Impacts - 'Staff Recommendation TSU22-0009 (Raskin) Temporary Seasonal Use WCRs 41. & 20 Temporary Seasonal Use Permit for Light Festival a Fire danger a Staff recommends conditions Attachments 1 Case Documents for TSU22-0009 A Referral Form B Town of Hudson Referral Response C Application Package Weld County Referral August 31, 2022 The Weld County Department of Planning Services has received the following item for review Case Number TSU22-0009 Applicant Jeremy & Dawnee Rookin c/o The Lights Festival Please Reply By September 8, 2022 Planner Chris Gathman Project TEMPORARY SEASONAL USE PERMIT FOR LIGHT FESTIVAL Parcel Number 130716300024-R8952436 Legal LOT D REC EXEMPT RECX17-0120, BEING PART SW4 SECTION 16, T2N, R65W of the 6th P M , Weld County, Colorado Location NORTH OF AND ADJACENT TO CR 20, EAST OF AND ADJACENT TO CR 41 The application is submitted to you for review and recommendation Any comments or recommendation you consider relevant to this request would be appreciated Please reply by the above listed date so that we may give full consideration to your recommendation Any response not received before or on this date may be deemed to be a positive response to the Department of Planning Services If you have any further questions regarding the application, please call the Planner associated with the request Please note that new information may be added to applications under review during the review process If you desire to examine or obtain this additional information, please call the Department of Planning Services ® We have reviewed the request and find that it does / does not comply with our Comprehensive Plan because O We have reviewed the request and find no conflicts with our interests ® See attached letter Signature Date Agency Weld County Planning Dept 1555 N 17th Ave, Greeley, CO 80631 (970)-400-6100 (970)-304-6498 fax TOWN OF HUDSON 50 Beech Street Hudson, CO 80642 September 14, 2022 Chris Gathman Weld County Planning Department 1555 N. 17th Ave Greeley, CO 80631 RE: Referral Response, Case No. TSU22-0009 Temporary Seasonal Use Permit for Light Festival Dear Mr. Gathman, The Town of Hudson received a referral request for the Temporary Seasonal Use Permit for Light Festival. The Town has concerns regarding the proposal for the following reasons: 1. Fire danger. These last couple of years especially, high winds, dry conditions, etc. have increased fire danger. There are many acres of dry -farmed fields between this venue and the Town to account for regarding f re danger, and it does not appear that specifically High Wind Warnings (such as those issued by the National Weather Service) are specifically taken into account when an event cancellation is made for health safety purposes. High Winds Warnings should be added to the Dismissal events listed, to include Mass Casualty Incident, Severe Storm Warning, Flood Warning, High Wind Warning, or other natural disasters. Again, the Town of Hudson would like to thank you for the opportunity to comment on the proposed application. Please include Hudson on the formal referral list for this area as we would like the opportunity to review and comment on any new or associated applications or development requests in the future. Sincerely, (A)cr-vL-• Jennifer Woods, AICP Hudson Town Planner -WELD Filifiller::-, COUNTY VIC i i atiiii, ONLINE MAPPINCI n ty V a 4411. ,fii- s•' 1,__ i mINNR' tii... .F ..r r es- + • ' Legend jParcels Highway iteene-lburg II1 Road Highway q Boundary t 1 4;14 ii r 0 S • • -10 W i • o r ' I. 1•14 st I ! r., �i tis r • 6. s It ..6 1 622 Notes 8,936.9 4I •i • 8,936.9 .• is a user generated static output trom•• / is for 0S' WCRsf Raskin reference only. Data layers that appear on this map may or may not be accurate, WGS 1984 Web Mercator• otherwise • County Colorado THIS MAP IS NOT TO BE TEMPORY SEASONAL USE (TSU) APPLIC TION FOR PLANNING DEPARTMENT USE AMOUNT $ APPLICATION RECEIVED BY DATE RECEIVED CASE # ASSIGNED PLANNER ASSIGNED PROPERTY INFORMATION (Attach additional sheets if necessary) Is the property currently in violation9 ®No / 1Yes Violation Case Number Site Address 9138 co rd 41 C4 44rer (® Parcel Number _La, O -4` - I - - v O - Zoning District LI-Nz..1 Legal Description l tt -0EzG Sus) /Li Section jac,_, Township N, Range W Acreage (lot) I Acreage (proposed use) Start date End date i° PROPERTY OWNER(S) (Attach additional sheets if necessary) Name j�e f� \c rl Company I g( Phone # 7 _112, Sip 514 Email 5zre, ,tp,3b gAsion -cam Street Address 913Y Cl # t City/State/Zip Code fort- Co &TALI APPLICANT/AUTHORIZED AGENT (Authonzation must accompany applications signed by Authonzed Agent) Name Collin Maki Company The Lights Festival Phone #: 435-760-5648 Email maki@viiveproductions corn Street Address 1594 talon Dr City/State/Zip Code Logan Utah 84321 NA Explain, in detail below or on a separate sheet of paper, the proposed use of the property. Include the nature of the business, the hours of operation, number of employees, a description of the subject property and existing and proposed structures, where the use will take place, the location of proposed parking, etc Also include a descnption of any traffic associated with the temporary seasonal use, including the types of vehicles and anticipated number of daily roundtrips (one trip in plus one tnp out) to and from the property Include evidence that the use meets the requirements of the zone distnct I (We) hereby depose and state under penalties of perjury that all statements, proposals, and/or plans submitted with or contained within the application are true and correct to the best of my (our) knowledge All fee owners of the property must sign this application If an Authorized Agent sagns, an Authorization Form signed by all fee owners must be included with the application If the fee owner is a corporation, evidence must be included indicating the signatory has the legal authority to sign for the corporation I verify that such temporary seasonal use will not be for more than six (6) months for any reason, if the use should continue over six (6) months it shall thereafter conform to the re ulations for the zoning district in which it is located `i x-1(4, 7/18/22 ate Signature Collin Hyun Min Maki Print Date 3 Signature Signature et -elin case of ultiple Pro l 'Accesses must b Property Owner t rt ray O&Mc ‘<intob n 1 Name Company Address Weld County Dept. of Planning Services 1555 N. 17th Ave. Greeley, CO 80631 Phone: (970)400-6100 Fax: (970)304-6498 c4 ‘- City �'Or � State CO Zip Phone E-mail 7L0 t?isb>1s 3-etc Information The access is on CR .zo gtkoz) Nearest intersection: CR AO & CR Distance from intersection: QAM Parcel number: ech-X � - C)4Z() ft. Section/Township/Range: Si ( -C2 J1 Q DA) Total number of existing accesses to parcel:,. Total number of proposed accesses: t„ Latitude Longitude Planning/building case number Description of Work ACCESS PERMIT APPLICATION FORM Authorized Agent/Applicant (if different from Owner) Name Collin Hyun Min Maki Company The Lights Festival Address 1594 talon dr City Logan State ut Zip 84321 Phone 435-760-5648 E-mail Maki@viiveproductions.com Proposed Access Information Culvert size & type (15" CMP/RCP min.) Materials used to construct access Access construction schedule Approx. width of access Proposed Access Count Residential Commercial Oil and Gas Agricultural Temporary Existing Access Count Residential Commercial Oil and Gas Agricultural Required Attached Documents Property map or sketch (template available on pg. 2) indicating all proposed and existing accesses Access Pictures (N, 5, E, & W at the location where the access meets a county maintained road) Access Authorization Form (Not required if the application is signed by the property owner) Additional application materials may be required by the Department of Planning Services. Fee schedule $150 - Temporary, Small Commercial & Residential $300 - Industrial & Large Commercial Submit application to accesspermits@weldgovocom By accepting this permit, the undersigned Property Owner/Authorized Agent, under penalty of perjury, verifies they have received all pages of the permit application; they have read and understand all the permit requirements and provisions set forth on all pages. By virtue of their signature the Property Owner/Authorized Agent is bound by and agrees to comply with all said permit requirements and provisions, all Weld County ordinances, and state laws regarding access construction. Co ' Collin Maki 7/18/22 Printed Name Date IPrinted Name Te- cater , Date .L Zz— rty Owners/Authorized Agents) vL cw)-Akk n(O\i,\\r\ 31, u cte 7/lad/pp constr within 1 year of issuance. An extension can be requested from the Weld County Department of Planning Services. Accesses must be in accordance to Chapter 8, Article XIV and Appendix 8-B of County Code 7 Page 1 of 2 Parcel Sketch A= Existing Access LI= Proposed Access 8 Page 2 of 2 THE I ICE 115 FEST This family oriented event is the fastest growing festival of its kind in the nation. There are many things that sets our event apart, but the biggest one is the feeling and emotion that comes when seeing the magical sight of the lanterns float into a starlit sky. These moments shared with friends and family are not soon forgotten and last a lifetime. We are proud of the fact that we have a very high percentage of customers who return to experience the event multiple times when we return to their area. Music festivals and races are easy to find, but The Lights Fest has proven to be the most uplifting and magical night families can experience together. 1 Our Company What are Special Event Lanterns? Our Vission Statement anc FAQ's OUR U NIQUE SPECIAL EVENTS LANTERNS Safety is our number one concern As a company, we take great pride in ensuring the safety of our participants. We use non-standard, customized lanterns that stay in the air for a short period of time. In Comparison, Traditional Lanterns often climb to an altitude in excess of one mile, and travel multiple miles away from their original launching point. At The Lights Fest, we have engineered our lanterns to produce a limited flight time (on average, reaching a height of 250-300 yards and traveling a distance of 300- 500 yards from their original launching point). Because our lanterns are customized, we are able to ensure that they will land within the designated property, for easy retrieval. They are made from non-flammable and biodegradable materials, aiding in the protection of our participants and the environment. (Upon request, we are willing to provide demonstrations before the event date) Any child under the age of 16 cannot light the lantern without supervision from a parent or guardian. We will never produce or take part in any event without the help of the local fire marshal and fire department. Wind Factors: The Lights Festival will not authorize the launch of lanterns if wind speeds exceed 15 miles -per -hour. If wind speeds don't reduce, The Lights Festival will cancel the Launch and reschedule it for a different date and time. Sustainability: All lanterns are biodegradable (asbestos -free) and Eco-friendly. The Lights Festival uses no metal wiring, nor any materials that could bring harm to the environment. Special Event Lantern Indoor Test report Video Click Here Special Event Lantern Outdoor test Video Click Here 2 MISSION STATEMENT Providing a safe family event Our mission at Viive Events has always been to produce an evening event where friends and families can build life long memories together. We have engineered our lanterns using state of the art safety protocols. Our lanterns are unique and are not available to purchase by the general public. These lanterns have a low burn time, and the improved burn pad lands with zero to little heat. If the burn pad has a flame the lantern is in the air. We take great pride in the time and resources dedicated to the design and manufacturing of our lanterns. However, we know that without an extremely thorough fire protocol and execution we would never feel agree to producing an event. Our Safety and Fire plan is what allows us to produce The Lights Fest at locations where others are unable to do so safely. Our events are located on both public and private properties outside city limits to ensure safety and avoid possible damage. All venues and property owners are familiar with the event and have agreed to host The Lights Festival. No lantern will ever interfere with airports, power lines, city buildings, or neighborhood houses. AM lanterns will be cleaned off the property within 24 hours of launch. Clean Up: The Lights Fest is an evening festival that typically happens on a Saturday night. Depending on the number of people, we could produce a festival on a back to back Friday and Saturday night to ensure safety. All lanterns will be cleaned up within 24 hours of them being launched. If the event is a Saturday evening, The Lights Festival crew will have all lanterns retrieved, and the venue and surrounding properties will be cleaned up by Sunday afternoon. Our goal is to maintain long term relationships with our venue and property partners so that we can return year after year to put on our festivals for the local communities. Clean Up The Lights Fest is an evening festival that typically happens on a Saturday night. Depending on the number of people, we could produce a festival on a back to back Friday and Saturday night to ensure safety. All lanterns will be cleaned up within 24 to 48 hours of them being launched. If the event is a Saturday evening, The Lights Festival crew will have all lanterns retrieved, and the venue and surrounding properties will be cleaned up by Sunday afternoon. Our goal is to maintain long term relationships with our venue and property partners so that we can return year after year to put on our festivals for the local communities. 3 FEE Q UE WHAT IS THE LIGHTS FEST? NTLY AS QED QUESTIO NS The Lights Fest is an experience where thousands of friends and families gather to listen to live music, fill up on food trucks and light up life by sharing personal wishes, dreams and goals. At the perfect moment, everyone ignites their personalized sky lanterns with Tiki torches and lets them take flight. It creates a surreal ambiance, where time slows down and your single flame rises and joins with thousands of others to Light the Sky. IS THIS SAFE? Yes! Even though we utilize extremely safe, custom lanterns, we hire outside fire professionals who specialize in wildfire control throughout the US. These certified personnel help us better understand each individual region, and provide us with customized fire action plans and the onsite resources to combat any situation. HOW DOES THIS EVENT AFFECT THE ENVIRONMENT? The Lights Fest is dedicated to leaving a positive impact on everyone who attends our event. We are also dedicated to leaving a positive impact on the environment. We have a dedicated cleanup crew, waiting in the landing zone, whose focus is collecting lanterns after the event. All events are strategically located outside of populated areas where there is open space. We've engineered our lanterns for low flight and landing -site predictability. After the event, we have a large cleaning crew, picking up the lanterns. Our lanterns are 100% biodegradable, so in the rare chance that we miss one, they are designed to quickly disintegrate. Our "Leave No Trace Policy" allows us to make sure that our venues look the same after we leave as they did before we arrived. WHEN AND WHERE CAN I LAUNCH MY SKY LANTERN? Due to safety concerns, Lanterns are only permitted to be launched at the authorized time and place. Lanterns are not to be purchased for use outside of the venue. Participants who fail to abide by these rules may be subject to prosecution by local fire authorities and law enforcement. CAN I EXCHANGE MY TICKET FOR A DIFFERENT DATE OR LOCATION? Unfortunately, our ticket platform does not allow for tickets to be transferred to a new date or location. REFUNDS AND TRANSFERS 4 Though we don't allow refunds, we've made it simple to transfer your purchased ticket into a new name. The new ticket holder will just need to bring their transferred ticket to "Check In", and fill out a new waiver before being admitted into the event. WHAT IF THE EVENT IS CANCELLED? In the unlikely occurrence that we cancel an event, our policy is to return to the city within three months of the original date. You will be contacted via email with updates and a new itinerary. ALCOHOL Alcohol is not permitted at the event. Venues and their owners may request to serve alcohol. Viive Events, LLC does not provide licensing and permits to serve alcohol on our behalf. Property owners will be required to have all documents and permits before any alcohol can be sold. WHAT TO BRING? Make your experience comfortable by bringing collapsible chairs, blankets, etc. If you want to travel light, feel free to purchase these items at our on -site merchandise tent. WHAT'S IN MY SWAG BAG? Each adult ticket purchase comes with a Sky Lantern, and a burlap sack containing a marker, key -chain, and flashlight. VIP vs EARLY BIRD REGISTRATION The difference between the "VIP" ticket and the "Early Bird" ticket is the price. Those who have managed to save their spot on their city's event page will get VIP access to registration. After VIP tickets are sold out, early bird registration will begin, followed by other pricing tiers. ANIMAL ATTENDEES We love your pets! ... but they're not allowed at the event. We do make exceptions for service animals with their current NSAR paperwork. Keep in Mind that loud music and the possibility of fireworks may provide an uncomfortable atmosphere for your service animal. WHY IS THE EVENT NOT LOCATED IN THE ACTUAL CITY LISTED? Due to safety regulations, The Lights Fest is unable to hold events within city limits. To ensure we produce a safe and magical evening, Fire Marshals require our events to be held at venues with sufficient acreage and away from homes and businesses. IS THE LIGHTS FEST A CHARITY? 5 The Lights Fest is an event produced by Viive Events We are a for-profit company with a dedication to making a lasting impact in each community we visit For this reason, we partner with local charities and causes wherever we go Visit the Events section of our website to see who we have partnered with Feel free to send us an email at charities@viiveevents com to share your suggestions for ways we can help your community, HOW CAN I CONTACT THE LIGHTS FEST' Send us a message on Facebook - https //www facebook com/thelightsfestival/Send us an email at - info@thelightsfest com Set up and Event Time Line (Depending on Night fall- Event starts 4 hours before night fall.) Event Schedule - (Below is an example. Times will vary depending on location.) Friday - 8:45am - Staff arrive on site for set up. 9:00am - Vendors arrive to drop off equipment. 5:00pm - Staff off site for the day. Saturday - 12:00pm - Staff arrive onsite site. 1:00pm - 2:00pm - Food vendors arrive. 2:00pm - Parking team arrives. 2:30pm - Volunteers arrive. 2:30pm - EMS and Security arrives. 3:00pm - Police arrive for traffic control. 3:30pm - Gates open. 6:30pm - Fire arrives. 7:39pm - Sunset. 8:10pm - Estimated launch time. 8:30pm - Labor begins clean-up of lanterns. 9:00pm - Staff begins tear down. 11:00pm - Staff is off site for the day. Sunday - 9:00am - Staff arrive to finish tear down and clean up. 4:00pm - Venue clean and ready for a final walk through. Monday - Ideally equipment will be removed by the end of the day. If you have any questions regarding products or services, please send an email or give me a call Event c FIRE ay Lantern Test run The Lights Fest has made Safety the cornerstone of its business practice. Fire personnel are essential to making the event as safe as possible. Even with our extra - safe custom lanterns, we believe having fire professionals at each event is crucial. We have a partnership with the tenured professionals at Timberline Fire LLC. They are a well-known team of professionals who specialize in wildfire control throughout the United States. This group of certified personnel help us better understand each individual region, and provide us with customized fire action plans. As part of our contract with Timberline Fire, they will provide detailed information to any county or state throughout the US and Canada to offer a better understanding of our commitment to each venue and community. Each event will be equipped with two fire professionals, Tender Truck, (or type 6 truck) and the Fire Action Plan. 8 TEST RUN Before any participant can light the lantern, we ensure the flight and landing location is marked and the proper fire personnel by running one or more test lanterns. We will have the fire personnel mark the location from the festival area and be ready before the events begin. This process is for precautionary measures and our team of fire personnel will be equipped with all -terrain vehicles, or Razors, as they are commonly known. We equip the fire personnel with fire extinguishers and any other tools needed. We also have dedicated staff from The Lights Fest and our volunteer teams set up and prepared to help in any way possible. Clean-up Plan Bullet points of our cleaning process • Cleaning will begin at the end of the Lantern Cermony. Times vary depending on night fall. Cleaning can begin as early as 8:30 to 10:30. • Staff will begin clean up process after event. • Focused areas will be landing area of our Special Ever it Lanterns and Festival area • Staff returns Sunday. All areas from Lantern landing location and festival area are cleaned to ensure completion. • Monday will be included for cleaning day. Our over -night Manager will be in charge to have cleaning completed. • Saturday cleaning times: 8:00 pm to 12:00 pm. • Sunday cleaning times: 9:00 am to 5:00 pm. • Monday cleaning times: 9:00 am to 2:00 pm (may vary depending on needs). 9 Clean-up Video Bio-degradable Lanterns 10 County Departments Essential services and recuirements Site Plan (We handle ALL services for this event) • Check In- When people first arrive they go through our Check in stand. We have 6-8 tables with Volunteers set up with iPads to check in people on arrival. (Black Flag) • The festival area is 180,000 sq feet in size with Tiki torches set every 15 feet apart from each other. Pending on how many people attend. We'll have 1 Tiki per 10 peo p le • Portia Potties- 1 per 100 people • Trash cans- 150-200 spaced out through the event and parking area. • Food Vendors -15-20 per event & Vendors 10-15 per event • EMT with station and Ambulance on site. • Light tower- Placed around festival & Parking (If not applicable). • Stage- 20 X 24 • Dumpsters- 2x - 40 yards • Security -2-4 security guards that walk the grounds. 12 Parking Plan • Time Zones- Leading up to the event. When people buy their ticket, they will select a time zone. 2 hours before the event starts. Each time zone is 30 min long. This will help with the flow of traffic. • Parking - We will have 20-35 parking staff working all of parking. Fire De oartment Role and Safety The Lights Fest has made Safety the cornerstone of its business practice. Fire personnel are essential to making the event as safe as possible. Even with our extra - safe custom lanterns, we believe having fire professionals at each event is crucial. We have a partnership with the tenured professionals at Timberline Fire LLC. They are a well-known team of professionals who specialize in wildfire control throughout the United States. This group of certified personnel help us better understand each individual region, and provide us with customized fire action plans. As part of our contract with Timberline Fire, they will provide detailed information to any county or state throughout the US and Canada to offer a better understanding of our commitment to each venue and community. Each event will be equipped with at least two fire professionals. Depending on the needs and requirements, we can provide such equipment as, Tender Truck, (or type 6 truck) and the Fire Action Plan or Fire Assessment plan. 13 EMERGENCY MANAGEMENT Traffic control plan, site map, and emergency plan Keeping the safety of participants is the most important factor in any public event. We follow the same guidelines that many counties and townships require. Here is the list of essential services we hire and account for at each event: • copy of the medical contract • copy of the security contract • copy of the Fire Department's contract • Contact person of who will be working the event. • Medical Plan: Indicating the number medical personnel on the application and provide a copy of the contract. • Indicate the location of the medical station and dedicated emergency medical/fire ingress and egress route(s). Maps: Site map(s) of the event indicating the following: • Parking plan: parking area(s) and ingress/egress routes • Property lines • Adjacent roads • Food and event booths • Restrooms • Medical station • Medical/fire ingress/egress routes • Existing structures, including any fencing • Temporary structures (e.g., tents, stage(s), bleachers, etc.) • Location for security command post 14 POLICE Providing Security, and traffic control Police play a key role in safety of our participants. From the moment they arrive to the event the Police will help with traffic control on major intersections and provide us with their knowledge of where we need to pay more attention to helping participants arrive safe and on time. Having police at the festival area helps to ensure the standard of keeping the event a family safe event. Items that we can provide: • Contact, coordinate and schedule officers • Hire State or Local Police troopers for event (average of two to three depending on venue). • We will provide copy of the contract/letter of Security Company working this event. • Ensure approval through the Sheriff's Office PUBLIC HEALTH Restrooms, and Medical assistance Health of the people at our evens is something that we go above and beyond the call of duty to ensure. The correct minimum number of restrooms, medical personnel with ambulance, and the health of others at top concern is crucial to returning. Some of the things that may need to provide: contract signed by applicant and the provider. If there is no formal contract, we would need a letter or email from the provider. • Will need to provide Medical Personnel with contract or invoice • Scheduled the correct number of Restrooms and Handicap restrooms • Each participant will be tested to check temperature at check -in tent. 15 • All participants will be required to wear masks. • Participants will be asked to only sit with the people or persons they came with. • Tiki torches will be in a 20x20 squares to promote social distancing PUBLIC WOR <S Department of Transportation We partner with Public Works to make sure we have the best Traffic Control Plan. The insight they provide help make our event run smooth from the moment participants arrive to park their vehicle. Public Works help by pointing out any areas that need police or parking assistance. Commonly needed items to provide Public Works Division: • Provide any "DOT" permit that is required • Provide traffic control plan and a map showing the setup of traffic control, and where all the signs and cones will be located. • Show handicap parking RIS < MANAGEMENT Certificate of Insurance (COI) Insurance is a must for any large public event. As we plan for a safe event we know we must have Insurance. The "COI" will be provided for every event. We will provide 2 million General Aggregate and 1 million Occurrence. We'll provide your department with any, if not more, from the list below: • We will provide the needed Insurance certificate • City or Country will be named as additional insured on certificate (located on the lower left hand corner of the insurance certificate) E NVRONMENTAL HEALTH AND FOOD Food Trucks and permits to sell The Lights Fest strives for the safest in food vending. We provide the Health and Food department with certifications, and permits for each of our food vendors. They must comply with local laws to sell food at our events. Typically, we hire 10 to 18 food trucks. This depends on total number of expected participants. Requirements typically needed: • Require list of all participating food trucks and food vendors. • All Vendors provide county or city permit requirements. • Providing the list of vendors will be submitted to county or city Clean Up The Lights Fest is an evening festival that typically happens on a Saturday night. Depending on the number of people, we could produce a festival on a back to back Friday and Saturday night to ensure safety. All lanterns will be cleaned up within 24 to 48 hours of them being launched. If the event is a Saturday evening, The Lights Festival crew will have all lanterns retrieved, and the venue and surrounding properties will be cleaned up by Sunday afternoon. Our goal is to maintain long 17 term relationships with our venue and property partners so that we can return year after year to put on our festivals for the local communities. BUILDI NC SAFETY Necessary site plan, stage location, parking, generates, etc The Lights Festival will provide your department with the necessary site plan, showing location of stage, parking, and booths. Any specs needed about our mobile stage can be provided. If the department needs building permit completed, we can provide that with the additional information above. By having a clear understanding of the map layout, both parties can ensure a smooth and safe event. • Building Permit • Site plan, showing location of stage, generators, parking and booths • Specs and information regarding the stage • Identify ADA parking on site plan Important Documents Insurance, VSDS, Testing and Vic eos 18 Colorado Untitled layer Parking 27 ac 13240 cars 115 parking team Stage Festival area I 11 ac � Q Bathrooms O Bathrooms O Bathrooms O Bathrooms Food Trucks Entrance Entrance Parking ATTINDACE Handicap Parkingl2 2 AC1300 300 CARS 4 Bathrooms 1196 ft 115 bathrooms .� Bathrooms 1176 ft 110 Bathrooms First Aid First AID Table Of Contents History Aim Definitions Assignment of Responsibilities Event, O`rganizer's Event Emergency Support Team Responsibility for Notification Warning Evacuation Dismissal or Redirect the Event `,-Part-2 Risk Environment Emergency Identification, Classification and Evaluation Hazard Analysis and Risk Assessment - Responsibilities Pnor to the Event At the Event Emergency Response Stage Evacuation Plan After_the Emergency, Emergency,Action Guidelines for Specific Situations " r ,4 4 7' 7 7, 7 9 9 10 12 14 14 2 Severe Weather Plan Severe Weather Evacuation High Wind Action Plan - Stage Bomb Threat Procedures Unattended/Suspicious Packages Weapons of Mass Destruction Aviation Incident Gas Incident Train Derailment/Chemical Spills Mass Casualties/Disasters Staging Areas for Backup Responders Resuming the Event Crisis Communication Plan Critical Incident Stress Medical Emergencies/Public health Issues RISK ASSESSMENT INDIVIDUAL ASSETS DURING EMERGENCY 15 16 18 21 25 25 25 26 26 26 27 27 28 29 31 33 37 PUBLIC SAFETY ANNOUNCEMENTS 40 COMMUNICATION PLAN 41 3 HISTORY The Lights Fest has a traditional background of being safe and well organized events Each year thousands of people converge on the Festival sites to take in the fun, music and the entertainment and participate in all the activities associated with the event The Lights Fest organizers endeavour to provide the same enjoyment in each municipality that we produce an event in The large number of people attending The Lights Fest, logistical issues relating to the site, its location in connection with the surrounding businesses and the nature of the activity at the event presents certain problems which could pose a threat to public safety if not properly handled This Emergency Guideline will present an overview for all parties to refer to when dealing with unusual events which require prompt and immediate attention Part I: Aim The aim of these Guidelines are to provide for proactive guidance for The Lights Fest staff, support groups and volunteer groups which will be asked to respond to emergency situations and to set some guidelines on how to deal with emergency situations, to safe guard the lives and reduce the damage to property during The Lights Fest Definitions Emergency — an event that results in serious harm to the safety, health, or welfare of people, or in widespread damage to property Emergency Guideline — Developed by The Lights Fest is intended to prepare for, respond to, mitigate the effects of and recover from an emergency and to provide for the health, safety and well-being of persons and the protection of property and the environment Emergency Operations Centre (EOC) is a physical facility designated for the gathering and dissemination of information, in addition to carrying out continuous disaster analysis The EOC is the center in which information is collected, evaluated, displayed, and where all operations of the disaster are coordinated The Emergency Operations Centre is usually located in the dispatch office, or as determined by the The Lights Fest General Manager 4 Mass Gathering is a gathering of people at an event or activity where there is potential to place exceptional demands on, or have impact on, the community and its services/ resources ASSIGNMENT OF RESPONSIBILITIES Event Organizer's Responsibilities: During an emergency incident, the Event Organizer will defer all decision -making responsibilities for the safety and welfare of attendees and event staff to the General Manager, Police, Medical and Fire Services and The Lights Fest Emergency Services Coordinator Emergency Services Coordinator will activate the Local Health Emergency Management team, if necessary Special Event Emergency Coordinator (SEEC) Responsibilities: The Event Manager, Vive Events, will serve as the (SEEC) and will be the responsible party for preparing revisions to the SEEC plan and the coordination of meeting(s) with Event Emergency Support team The Event Manager can be contacted at the phone numbers listed in the contact sheet should any involved parties have questions about the SEEC Event Emergency Support Team Responsibilities: Law Enforcement/Event Security (volunteers) Answers directly to The Event Manager, Vive Events, The Lights Fest Responsible to oversee all Security Operations and liaise with the Local Police and Emergency Services The Lights Fest will communicate with the Local Police and Emergency Services to provide Law Enforcement for the event Local Police and Security Team will be the primary Law Enforcement agency for The Lights Fest The volunteer security personnel will serve as "T-shirt" security for positions at gates for wristband checks & search and seizure, and locations within the event grounds 5 Emergency Services Coordinator (ESC): Fire and Medical: Answers directly to The Event Manager, Vive Events The Lights Fest Responsible to oversee all Emergency Services and liaise with the emergency services personnel The Emergency Services Coordinator, will activate the local Health Emergency Management team, if necessary Health Emergency Management is on standby to activate EOC and obtain additional resources should the need arise (HazMat, Natural Disaster, Public Works, etc ) Activation of emergency management will be conducted through SEEC Dispatch The ES Coordinator will liaise with the Fire and Medical crews on site These crews will work in conjunction with one another and will have the responsibility to provide services for the entire event site A location will be determined that can provide property and space for needed staging or area meeting needs A map will be provided giving direction to this muster point Responsibility for Notification The contact persons responsible and designated for contact of Emergency Management agencies - Local Police, local EMO, Health Emergency Management, mutual aid Fire and Medical Services, Public Health Officer - are The Event Manager and ESC Responsibility for Warning, Evacuation, Dismissal or Redirect the Event Warning and Evacuation: Weather and environmental conditions must be considered in order to remain committed to the duty of reasonable care and custody of the patrons, as well as staff, volunteers and vendors of the Festival The safety and health of those attending, participating in or working at the Festival is always the primary issue when considering weather conditions and their impact on the Festival As such, the event organizers will gather incoming weather reports to monitor the current and future weather patterns during event day The Lights Fest is to be held weather permitting That is, there will be rain -checks given should the Festival continue as regularly scheduled through adverse conditions or should cancellation be necessary Should a Festival be cancelled or postponed due to inclement weather, refunds will not be given for any individuals holding pre - purchased tickets Should any severe storm watches or warnings be issued by the local or national weather service, all pertinent information should immediately be transmitted to The 6 Lights Fest personnel Dependent upon the severity of the weather report, the Event Emergency Coordinator may choose to inform and communicate with the Festival Promoters in whole or in part to make decision concerning the welfare of the Festival In cases of all watches, the Promoters of the Festival and the Fire Liaison will have final decision in whether an evacuation of the venue is an alternative to the factors involved The Promoters of the Festival may, at their own discretion, turn the decision -making ability, on a case -by -case situation, over to the local Police or to an applicable Government agency Dismissal: In the case of a Mass Casualty Incident, Severe Storm Warning, Flood Warning or other natural disaster, the Promoters of the Festival will assemble to look at all possible options concerning continuance or postponement of the Festival After due consideration has been given to the severity of the weather or incident risk and the time frame allowed, a decision will be made for either continuance, postponement, or cancellation of an Event Day or the entirety of the Festival, with a mandated evacuation of the Site as a final option Due to the use of fire lanterns, the Fire Liaison on the site will have final say if the lanterns can be lit or not based on a hazard assessment 7 Part II RISK ENVIRONMENT Emergency Identification, Evaluation, and Classification This Emergency Contingency Plan, including an Evacuation Plan, details the protocols to be utilized for a variety of emergencies These emergencies include, festival systems failure, industrial accidents, medical emergencies, natural disasters, and terrorist threat and crowd control issues The initial response to'any incident in the venue will be by on -site festival staff and Local Police Festival security staff and the Local Police will have primary responsibility for the management of crowd movements and activities as well as preventing activities from posing a disruption to patrons Moreover, the festival security staff, EP Coordinator, Fire/Medical services and the Local Police will be responsible for identifying any hazardous conditions that may pose a threat to a substantial number of festival patrons Should such an activity or condition exist, it will be the responsibility of the Emergency Coordinator to notify the concerned local public safety agencies and assist them in mitigating the threat or evacuating all or part of the venue Some situations will require special protocols that should be plainly outlined in the operational procedures manual and given to all necessary personnel to ensure that clear and direct procedures will be followed to resolve the situation in their respective areas of responsibility The initial response to most incidents in the venue will be by on -site security under the direction of the Command Post This is the probability and severity of adverse effects that result from exposure to a hazard Naturally Occurring Emergencies include wind and hail storms, fires, floods, and transportation accidents (road, water, air) Threats may be natural or human — induced, either accidental or intentional 8 Hazard Analysis and Risk Assessment Security is a major concern in planning responses to events Experience has shown that there are many hazards identified which would put public safety at risk at The Lights Fest Public safety refers to the large number of people which are above the capacity of local first response agencies such as police, fire and ambulance (Worksheet found in Addendum A) Hazards Severe weather (high wind, lightening, hail, etc ) Industrial Accidents (train derailment, plane crash, vehicle accidents, etc ) Fire (grass fires or campsite fires or explosion) Crowd Disturbances (riots, civil unrest, bomb threats, thefts, etc ) Stage Collapse (manual handling slips/taps and falls, confined space etc ) Public Health Issues (food poisoning, biohazard, contagious diseases) Terrorism (CBRN) Risks The primary risk, of course, is injury to public and staff caused by the known hazards Property loss and damage Poor public relations Jeopardizing the goodwill and ability to carry on the event in future years RESPONSIBILITIES The Lights Fest Organizers A. Prior to the Event Prior to The Lights Fest, organizers will ensure co-ordination meetings are held with officials from the various emergency service groups, Local Police and, where appropriate, local government emergency planners Arrangements will be made to ensure that 9 adequate resources are identified to handle major public safety issues The Lights Fest management and staff will be briefed on what actions to take in the event of a crisis or major emergency Operational procedures will be established and maintained by The Lights Fest Manager in consultation with the Security Supervisor, Emergency Services Coordinator and the Show Promoter The Lights Fest organizers will ensure The Lights Fest site is properly signed to enable the public to identify exit, vehicle routes for departure and the location of the first aid centre and other assistance facilities All The Lights Fest management members and staff supervisors will be directed to ensure that people under their direction and control are briefed on what actions to take during a major emergency The key positions for this include the following Show Promoter General Manager Director of Media & Communications Security Supervisor Emergency Services Coordinator Facilities Manager Administration Office Legal Council 10 S. At the Event - Warning/Alert Stage Where it is the opinion of The Lights Fest Manager arrived at independently in respect of certain issues or upon the advice of the Local Police, Medical or Fire that a major problem exists or has the potential for a major problem to exist, all management members and staff will be notified and all emergency service coordinators will be notified Note the general public will not be involved in this unless it is deemed necessary and safe to do so This will alleviate any panic situations All key support personnel in the security and emergency services area will, if requested to do so, gather at the Emergency Operations Center located in the dispatch office for detailed instructions by The Lights Fest Manager, the Security Supervisor, the Local Police, Medical or Fire, as appropriate Once all details have been issued to Management and supervisors and emergency service personnel, they will in turn place their staff and those under their responsibility on alert status to implement and handle any subsequent action if it is necessary to take subsequent action It is important that all issues be kept confidential as appropriate until the appropriate time has occurred The Manager of The Lights Fest will confirm that all necessary response agencies (police, fire, medical, security and other emergency response organizations) are put on alert status Each agency will be supplied with a Threat Description Sheet that will outline the action to be taken (Sheet found in Addendum D) ANY and ALL statements / communications to the media will be made by The Lights Fest Media & Communications. The Lights Fest personnel Media & Communications will request that Media refrain from making any announcements or broadcast until requested to do so by The Lights Fest Media & Communications person responsible to make such announcement The media will be asked to provide appropriate assistance by providing general communications and instructions to the general public and those in attendance Announcements will be made over the public address systems, and if appropriate, announcements will be made over the 11 PA system of the Local Police on the exterior or outer perimeter of the festival site The first announcement to the general public, once all the organizers and response personnel are ready will be an advisory notice The advisory notice is meant generally to inform and advise that there is the potential for a problem For example, in the case of a severe summer storm, the advisory could read as follows "Good evening ladies and gentlemen. Weather forecasters have indicated that there is a severe storm approaching this area and there is the potential for severe weather. Should it be necessary for a short post-ponement of our entertainment, we would ask for your cooperation to follow the directions given to you over the public address system and by organizers and security personnel. The show will not be interrupted unless we feel it is absolutely necessary in order to protect and maintain your safety and enjoyment. However, should it become necessary, please follow all instructions as provided to you." All actions will be coordinated with the Local Police, as led by the Local Police duty officer, who will keep the first response agencies and surrounding communities notified of the situation as they consider it appropriate C. Emergency Response Stage The following organizations or groups will be primarily responsible for determining whether an emergency response situation exists (i) Weather and related issues - The Lights Fest led by the Festival Manager, (ii) Fire related issues - on -site TEAM Response Fire Department, (iii) Public Disruption or Up rise - Local Police, (iv) Public Health issues - The Lights Fest Manager, Emergency Services Coordinator, and Public Health Officer Each of the above organizations and coordinators will work in concert with the others in making decisions relating to the determination of what emergency response is required 12 Once such a determination is made, the following actions shall be taken (a) The Show Manager, in concert with the Local Police responsible officer and other appropriate agencies, will (I) place all staff on standby, (ii) establish a center point or Incident Command Center at the dispatch office unless otherwise determined, (iii) maintain radio communication with all staff This usually involves clearing one of the security channels from all other activity, (iv) Secured phone lines have been installed for The Lights Fest Manager, Law Enforcement, Fire/Medical, and Emergency Services Coordinator (iv) Prepare an announcement to notify the general public of the situation and what it is they will be required to do, (v) If the situation escalates, the Local Police or Security shall take control and ensure that all Lights Fest Management, supervisors, staff and emergency response personnel are continually updated on the situation via the secure radio channel, (vi) all outside agencies shall be notified if needed (b) A decision to evacuate the premises or certain portions of the premises must be made within a time period that allows an orderly evacuation to occur Ordinarily that decision must be made as soon as possible so that the evacuation can be carried out in a coordinated and reasonable basis 13 D. Evacuation Plan For any weather related matters, local weather officials and online monitoring of weather websites will be monitored Communication should be provided by those personnel to the Show Promoter, Manager and Security Supervisor and/or their designates and to the emergency services personnel as required Evacuation of the site has certain inbound limitations due to the limited number of access and exists In the event of exit strategy required, the on -site security and Local Police will control all exists from the site and we utilize all four exists in the event of a major evacuation being required In any evacuation, Local Police is the primary -agency and will direct all' other agencies on how to follow and implement their instructions Any barricades or fencing that can be removed will be removed by on -site security personnel to facilitate the quick evacuation of the site The role of all other emergency service providers is to provide support and backup to the Police/Security under the direction of the Police / Security In case of an evacuation, the Local Police and Event Security and Parking Company will be responsible for the main park area and parking lot Should evacuation be required, serge capacity will become the responsibility of the evacuees Should this be a large scale disaster, Emergency Social Services, Regional Health Authority and their support agencies will assume responsibility E. After the Emergency Media & Communications and The Lights Fest organizers will provide media releases and organize, media conferences with the appropriate emergency response personnel All media releases are to be vetted through Media & Communications, other than media releases directly from the Local Police Public announcements and media announcements for the note that it is safe to return to the site will be circulated when the circumstances allow it Re-entry procedures will be implemented if an evacuation has been implemented The event will continue operating under the emergency services procedures until co-ordination functions are complete and the event is returned to its normal operating processes 14 Emergency Action Guidelines for Specific Situations Severe Weather Plan Severe weather warnings are special situations in which there is often time to anticipate and prepare for a potentially serious weather incident When a severe thunderstorm warning, tornado watch or warning or flood warning is issued, this plan should be implemented in a limited form Minimizing injuries and property damages are top priorities All managing components of EOC team should be aware of warnings and contingency actions should be developed for implementation Promoter should subscribe to Accu-Weather, or a similar weather tracking service, which will be constantly monitored during load -in, during the festival and through load -out A dedicated computer and weather feed will be available inside of The Lights Fest Managers office at all times Tornado Warning A tornado warning is an immediate and complete call -to -action of all emergency response personnel, PromoterNenue staff and guests Prompt response will increase the chances for survival should the tornado impact the event The venue will issue a Tornado warning immediately via the venue public address system advising people to seek immediate shelter Flash Flooding Flash flooding can impact many areas within and around the venue The following areas may likely be flooded and closed during such an event When a flash flood watch is issued, the EOC Post will assign a team to monitor and report conditions As the water level rises, the EOC Post will assign public safety personnel and security to commence moving any vehicles from threatened areas Barricades will be established in applicable areas Prior to the event, if rain is forecast, flood prone areas will be posted and closed as required 15 Severe Weather Evacuation Command (Internal) — Show Promoter, Manager, Security Supervisor and the Emergency Services Coordinator, Site Management Evacuation - Police and on -site security Control - Police with assistance from The Lights Fest staff and Internal Security Organizations under the direction of their coordinators Assistance (External) - Police and Fire Services, Local Municipality and Government Emergency Planning Agency The following are considerations made by The Lights Fest Organizers: • Consideration of event cancellation or postponement by Promoter and Venue management • Rapid notification of the public safety team, guests, volunteers and staff by radio, PA systems and electronic message boards (See pre -prepared announcements) • Use of a warning siren, when it is determined the Venue is in the direct path of a severe weather phenomenon o Evacuation of the grandstands, rooftop, suites and any other potentially dangerous locations, based upon the type and direction of the storm ® Assurance that crossover and other gates and tunnels are open as appropriate • Assurance that all exit gates are open if a "take cover" warning is given • Protection and security of critical equipment • Assignment of a key individual to monitor the weather • Consideration of the distribution of equipment and personnel in a manner that will reduce the likelihood of significant losses during a direct hit by a storm and the chance that rescuers may be cut off from the incident scene 16 Definitions WATCH: A "Watch" issued by the National Severe Storms Forecast Center and is announced by the National Weather Service (NWS) when potential severe weather considerations may occur WARNING: A "Warning" is issued by the NWS when a specific type of severe weather has been sighted and reported or has been detected on radar WATCHES & WARNINGS: Issued for severe thunderstorms, tornadoes, flash floods, etc There are five phases of evacuation in the event of weather related relocation or Shelter In Place plan Any call for an evacuation or Shelter In Place will come directly from the EOC Post Phase 1: Patrons at the main stage area exit to underneath the stands and lay in the lowest possible position Phase 2: Patrons in Main area to exit to the main gate Phase 3: Patrons in the camp ground (launch zone) should position themselves in the lowest part of the terrain Phase 4: Patrons in the washrooms or medical building should be instructed to position themselves against a wall Phase 5: Vendors should be told to secure their building/trailer and seek safety low to the ground Should evacuation of the site be necessary, Patrons will be given direction to a location pre -determined by the EOC team Important evacuation notes: As each phase begins, the entertainment at the identified stage will cease As their phase of the evacuation begins, the stage manager will read an announcement indicating where the crowd should move 17 The same announcement will appear on the stages LED screen in a repeating loop The time interval between phases will be approximately 15-20 minutes pending immediate need for evacuation However, each phase will be initiated only by the direction of the Light the Sky Festival Manager, and EOC team after consideration of the progress of the preceding phase(s) Weather Related Stage Announcement - The decision to evacuate will be at the sole discretion of The Lights Fest Manager, (Weather Related Stage Announcement is located in Addendum D ' Public Safety Announcement) High Wind Action Plan — Stage (if applicable) Method Statement Summary for days that have wind velocities of 0-40 MPH (0-64kph) When wind gusts exceed 20 mph (32kph), PG P crew chief will meet with Stage Staff, production staff and local climbers Onstage VIP Deck to be evacuated at wind gusts of 25 mph (40kph) or when winds in excess of 40 mph (64kph) are expected The upstage wind wall will be removed by lifting with a rope and pulley system when wind gusts are 25 mph (40kph) or when winds in excess of 40 mph (64kph) are expected Stage crew along with local climbers will remove all other soft goods at wind gusts of 25 mph (40kph) or when winds in excess of 40 mph (64kph) are expected The onsite stage crew chief will co-ordinate the removal of all soft goods Do not attempt to remove goods when wind speed is in access of 35 mph (56kph) If soft goods are not removed when wind speeds exceed 35 mph (56kph), the steps outlined in the Method Statement for wind velocity 40- 68mph (64-109kph) should be followed 18 All suspended speakers must be lowered and landed when wind gusts exceed 25 mph (40kph) or when winds in excess of 40 mph (64kph) are expected All suspended video screens must be landed when winds gusts exceed 25 mph (40kph) or when winds in excess of 40 mph (64kph) are expected All suspended scenic elements must be lowered and landed when winds exceed 25 mph (40kph) or when winds in excess of 40 mph (64kph) are expected The onsite stage crew chief will co-ordinate the securing of the lighting system with the Stage Manager and Lighting Crew Chief The emergency left and right x cables to be installed on the down stage and mid stage towers (40 ft upstage) when winds in excess of 40 mph (64kph) are expected Method Statement for Possible Severe Weather with wind velocities of 40-68 mph (64-109kph) This High Winds Action Plan is to be initiated by Festival Organizers and Stage Staff when imminent danger from a weather system is approaching. All soft goods need to be removed (except roof skin) All suspended speakers must be lowered and landed All suspended video screens must be landed All suspended scenic elements must be lowered and landed Emergency stage left to stage right cross cables to be installed on the downstage towers and mid stage towers The onsite stage crew chief will co-ordinate the landing and secunng of the lighting system with the Stage Manager and Lighting Crew Chief All working staff and public are to evacuate immediate stage area and seek shelter if any of the above steps cannot be completed prior to winds reaching 40 mph (64kph) 19 The onsite stage supervisor will have the authority to evacuate the stage at his discretion when wind gusts exceed 40 mph (64kph). Method Statement for Possible Severe Weather with wind velocities in excess of 68 mph (109kph) The immediate stage area should be evacuated of all working staff and public when winds are expected to exceed 68 mph (109kph) with no exceptions For Severe Weather Action Plan Grid - See Attached Document 20 Bomb Threat Procedures When planning response procedures for a Bomb Threat, there are a number of factors that must be considered The preservation of life and property is certainly the most important Unfortunately no single course of action will always be suitable and each situation must be evaluated individually Immediate and total evacuation of any area may appear to be the obvious solution However, if handled incorrectly this can be both inefficient and dangerous Threatening Call Form This form is to be used in the event of any threatening call (e g , bomb threat, extortion attempt, etc ) It is to be filled out as completely as possible either during the call, or immediately afterward 1 The call was received on (month/day/year) 2 Phone number at which call was received ( ) Line 3 The above -noted phone number is ®0 Listed ®0 Unlisted 4 The call was possibly 0 Local ®0 Long Distance ®0 Cellular 5 The call began at (time) The call ended at (time) 6 Did the caller state a 'code word'? 0® Yes ❑0 No Check off ANY critical words the caller may have used This may indicate if the threat is REAL ®0 Det Cord ❑0 Explosive ®0 Plastic C70 Initiation ®0 C E 4 0® Detonate ❑0 Switch 0® Detonator ®0 Explosion 0® 808 C70 Fuse []0 Booby Trap El Safety Fuse 0 Timer O0 Shrapnel El Initiate O0 PE 4 El Trigger ❑0 Semtex 21 El Trip Wire []0 Plastic Explosive 0 Power Source 0 Chemical Fuse 0 Trip O0 Dynamite 0 TNT 0 Nitro 8 Was the caller reading from a `text'? ®0 Yes 0 No Yes, the caller's exact words were as follows 9 When will the bomb go off') 10 Where is the bomb right now'? 11 What does the bomb look like'? 12 What kind of bomb is it'? 13 What will cause the bomb to explode') 14 Why did you call me'? 15 Why did you plant the bomb') 22 16 Who are you'? 17 The caller's sex was ®0 Male ®0 Female 18 The caller's age seemed to be about? Background Noise(s) — Check ONE or MORE 19 O0 House Noises DO PA System [0] Aircraft ®0 Traffic E0 Crockery 0O Kids Crying ®0 Voices []0 Static 0❑ Office Machinery ®0 Factory Machinery (0 Animal Noises ®0 Music ®0 Bar Sounds [0l Trains ®0 Motors ®0 Clear Other - Please Specify The caller's ACCENT was 20 © English (Canadian) ®0 French ®0 German ®0 Italian j English (British) ®0 Spanish ®0 Polish ❑0 Pakistani �0 English (American) O Jamaican jRussian OChinese []0 English (Australian) ®0 Japanese ®0 Greek OScandinavian ®0 English (South African) ❑0 Arabic Other - Please Specify 21 [OJ Calm O0 Emotional ®0 Irrational ®0 Crying 0® Intoxicated ❑0 Excited E] Drugged ®0 Cool 0O Immature [0 Frightened 23 Other - Please Specify The caller's MANNER of SPEECH was 22 O0 Ragged El Slurred El Polite ®0 Slow ®0 Frightened El Clearing Throat El Incoherent D Cracking Voice O0 Fast Ej Taped Q Stuttering El Deep Breathing El Lisping []0 Obscene ®0 Normal El Rude El Whispering 0 Disguised 0 Defective C70 Out of Breath []0 Well Spoken/Educated Other - Please Specify 23 Was the caller's voice familiar'? []0 Yes ®0 No 24 Who might the caller have been'? This FORM was COMPLETED by Name Position/Title Date Form Completed Time Form Completed 24 In the event a threat is received either in person or via phone the EOC Post will evaluate the threat and develop a course of action This course of action will be communicated to Promoter and Venue management for their consideration in deciding the response, or should circumstances dictate, the EOC Post will immediately implement an appropriate course of action through the Event Organizers and the Local Police Unattended/Suspicious Package Procedures The Local Police will be notified of any unattended packages that are found during the event When an unattended package is discovered, it should not immediately be assumed to be an explosive or incendiary device Upon discovery, DO NOT TOUCH or MOVE the package Immediately relay the location of the unattended package to the EOC Post and they will in turn dispatch the Police to investigate the package Before communicating the information to the EOC post, ensure that you are on a secured channel rather than public to ensure that fear is not heightened by your findings Weapon of Mass Destruction (WMD) Procedures In the event of a Weapon of Mass Destruction (WMD) (Chemical, biological or radiological) incident, the Police will have the lead See Addendum "G" - Chemical, Biological, Radiological Nuclear (CBRN) Terrorism Contingency Plan Aviation Incident In case of an aviation request or accident, Fire & Rescue operations will be implemented through the Local Police, on - site Fire Services Simultaneously, Police, Security and Fire will establish a scene perimeter and NO ONE except public safety personnel will be permitted in Should an Aviation Incident occur on The Lights Fest site, once Medical and Fire & Rescue operations have concluded, Local Police will continue to seal the incident site until the National Transportation Safety Board (NTSB) investigators arrive and 25 conduct their investigation All activity surrounding the incident will be controlled through the EOC Post Gas Incident In the event of a gas emergency, contact the EOC Post to dispatch the on -site fire services immediately Evacuate individuals in the immediate threat area Ensure that all individuals are upwind from the incident site Train Derailment/Chemical Spill If there is a train track that runs adjacent to The Lights Festival site and not on the property Should an incident occur, outside agencies will need to be involved and will take the lead upon their arrival at the site Until such time, command operations will be initiated by the Local Police and the on -site Fire Department Further direction with regards to management will be directed by EOC Post Rail Officials The Lights Fest Site - Manager and Police Coordinating officer The Lights Fest Emergency Services Coordinator On -Site Fire Internal Security providers Assistance (External) — Fire Department & Government Spill Centre As in any Emergency involving Hazardous Chemicals, Fire crew will consult the Emergency Response Guidebook and follow procedure based on the threat Procedure for Mass Casualties/Disasters The Local Municipality EMS Mass Casualty/Disaster Plan should be made available to the Police and Fire Services It is to be used as a template to facilitate preparedness and response to disasters, mass casualties, and mass fatalities The plan may be modified to meet the specific needs of The Lights Festival should the need arise EOC post will be established in conjunction with this plan in keeping with standards of Health Emergency Management and Emergency Measures Organization The EOC organizational flow chart for The Lights Fest is illustrated in the plan Positions will be 26 staffed as indicated and based upon availability of personnel Attempts will be made to keep Span of Control at an effective level (5) Closest Major City will facilitate all disaster response situations to control resource response and management During an incident causing the implementation of this plan, at The Lights Fest, command and direction will come from the on - site EOC post The closest Cities Emergency Operations Center (EOC) may be activated at the discretion of the Cities Emergency Manager or Health Emergency Management A senior level EMS manager will be assigned to the EOC in the event of activation Staging Areas for Backup Responders Requests for off -site resources will be coordinated through the on -site EOC post Staging areas should be established and identified here The Lights Fest Manager and the Director of Security will plan for emergency escorted ingress for these resources All backup resources will stage at either of these areas and wait for EOC Post approval for assignment and escort before proceeding to the Venue The staging officers will coordinate manpower and equipment in conjunction with the EOC Post In the event of a critical incident, a "sector location" will be provided to the staging officer in order to locate the nearest access to the incident Emergency routes from the staging areas to all designated access points shall be identified by The Lights Fest Manager and the Director of Security The "emergency access points" will be distributed to all affected agencies and the staging officers Resuming the Event Any decision to resume the event will be given by The Lights Fest Manager through the EOC Post If the show stop was caused by a weather event and after 30 minutes of no detected lightning stakes/rain, etc , within a 10 -mile radius has occurred, then the EOC post may give the go-ahead for the show to continue Participants will be alerted that the weather threat has ended and the event will be restarted 27 Crisis Communication Plan In order to control communication, the only designated event spokespersons from Promoter will be Stage Announcements Designated Stage Manager Media Announcements The Lights Fest Manager, Communications and Public Affairs General Communication Guidelines Be prepared and proactive Stay calm and in control Be honest and credible with your information (communicate only confirmed facts) Accurately inform in a timely manner before rumours start to spread • Express empathy and compassion for those involved with the crisis/incident • Know in advance all event evacuation routes General Communication Flow _ Crisis decision (YES or NO9) • If YES, staff member should immediately contact EOC post and provide as much detail about the crisis as possible (In person or via telephone preferred) Nature of crisis and if any injuries have been sustained by guests or staff Reason/cause of crisis if known Which emergency services need to respond to the crisis (Police, Fire, Medical) First crisis team member will contact remaining members to meet at the EOC post by utilizing the all -call channel HALT any other necessary crisis conversation on event radios Decision making and instructions relayed by crisis team to necessary event staff 28 Start measures to deal with the crisis (further rescue or security actions, clear area, decide to continue or suspend the event, offer support to guest/family/friends involved, etc ) Prepare consistent, fact -based statement to press and/ or spectators (see separate Crisis Communications Plan) as determined by Crisis Team If necessary, the media relations person will gather the press to a single site to address the media (If not, prepare a written statement for distribution to scattered press at the event site ) If staff, other than media relations person receives media inquiries, take the following information • Full name of journalist requesting information and what media entity they are from • Where or how can this journalist can be reached (Contact Media Relations Person to provide above information) Resume event upon direction of the EOC Post via "all clear" radio all -call Provide fact -based updates as necessary to media and/or guests as determined by crisis team (via radio, TV, press release, website, etc as determined appropriate ) All Call Radio Announcements Members of the Crisis Team shall have an all -call channel programmed on their radios This will give them the capability to reach all staff with one radio transmission, Critical Incident Stress Debriefing A "critical incident" is any event that has significant emotional power to overwhelm usual coping methods These include a sudden death in the line of duty, serious injury from a shooting, a physical or psychological threat to the safety or well-being of an individual or community regardless of the type of incident Moreover, a critical incident can involve any situation or events faced by emergency or public safety personnel (responders) or individual that causes a distressing, dramatic or profound 29 change or disruption in their physical (physiological) or psychological functioning There are oftentimes, unusually strong emotions attached to the event which have the potential to interfere with that person's ability to function either at the crisis scene or away from it Critical Incident Stress Debriefing (CISD) is an organized and accepted method of assisting emergency personnel (law enforcement, firefighters and emergency medical services, telecommunications personnel and other emergency responders) to appropriately manage the psychological trauma of emergency work CISD is a psychological and educational process designed to • Lessen the impact of major events on emergency personnel Accelerate the normal recovery of normal people who are experiencing high levels of stress after experiencing an abnormal event Critical incidents produce characteristic sets of psychological and physiological reactions or symptoms (thus the term syndrome) in all people, including emergency service personnel. Typical symptoms of Critical Incident Stress include: • Restlessness_ o Irritability m Excessive Fatigue . Sleep Disturbances ■ Anxiety ✓ Startle Reactions • Depression m Moodiness o Muscle Tremors s Difficulties Concentrating e Nightmares • Vomiting • Diarrhea • Suspiciousness The physical and emotional symptoms, which develop as part of a stress response, are normal but have the potential to become 30 dangerous to the responder if symptoms become prolonged. Researchers have also concluded that future incidents (even those that are more "normal") can be enough to trigger a stress response. Prolonged stress saps energy and leaves the person vulnerable to illness. Under certain conditions, they may have the potential for life-long after effects. They are especially destructive when a person denies their presence or misinterprets the stress responses as something going wrong with him. CISD for affected personnel will be provided as needed. Not withstanding the guidelines provided in this document, it is the responsibility of all visiting personnel to The Lights Fest to report any unusual incident which poses a threat or potential threat to public - safety Reports can be made to the RCMP command center, the security office, any security provider or text The Lights Fest Information Office The Lights Fest will have a CISM facilitator on -site throughout the event should the need arise Medical Emergencies/Public Health Issues ON -SITE FACILITY - Available on site is a medical treatment facility that possesses Environmental control, providing protection from weather elements to insure patient safety and comfort Sufficient beds, cots, basic life support (BLS) and advanced life support (ALS) equipment to provide for evaluation and treatment This service will be provided by TEAM Response on -site and ROHR EMS for transports Adequate lighting and ventilation to allow for patient evaluation and treatment Direct contact with an Emergency Physician (A licensed physician experienced in medical direction and supervision of pre -hospital EMS at the BLS or Advance Life Support (ALS) level, depending on the level of care provided at the special event) Basic Life Support (The pre -hospital or inter -hospital emergency medical care and management of illness or injury performed by specially trained and certified or licensed personnel), on site throughout the event Advance Life Support (The advanced pre -hospital and inter -hospital emergency medical care of serious illness or injury by appropriately trained health professionals and by licensed Emergency Medical 31 Technician (EMT) -paramedics), responding to the site as required throughout the event The Medical Facility is equipped with a triage area - Pre -designated and set aside for the sorting and allocation of treatment of attendees who are injured or become ill at The Lights Festival (The Medical First Responder and Emergency Medical Responders will provide care for the minor treat and release patients) Communications — Each Agency will be provided by the event organizers a sufficient number of radios to adequately equip their mobile teams They will also be equipped with a provincial radio for any 911 calls or direct communication with the province should the need arise Safe Haven - Medical will provide a safe haven for children, the elderly, or the mentally challenged, if the need should arise Contact with the Local Police and The Lights Festival Security would be done as well in this situation Victim Services, CISM, will be provided on -site throughout the event by the Emergency Services Coordinator and the Victim Services Unit of the Local Police Victims can ask for this service without being required to report the incident to law enforcement Should any form of Mass Casualty or other major incident occur, On - site EMS will assume Medical Incident Command, in conjunction with The Lights Festival Emergency Services Coordinator and the Director of Health Emergency Management as per The Lights Festival procedures (See Operational Manual for Medical) 32 RISK ASSESSMENT - ADDITIONAL EVENT HAZARDS/ RISKS RISK MANAGEMENT — As part of the planning process hazards need to be identified and nsks assessed and controlled to minimise the potential for injury or harm The Light the Night Festival will vary in size, nature and type, but does require assessment, control and momtonng of risks HAZARD IDENTIFICATION This is the process of recognising hazards associated with Light the Night Festival and identifying the subsequent asks to those people involved or likely to be exposed RISK ASSESSMENT Risk assessment is the estimation of the potential effects or harm of a hazard to determine its risk and an appropriate rating By allocating a risk rating, the event organisers can prioritise risks in order of likely seventy to ensure that they deal with all risks systematically — eliminating or minimising them To determine risk ratings Light the Night considered • The consequence — what will happen, the extent of harm, and • The likelihood— chances or possibility of it occurring given the current level of controls in place RISK CONTROL In order to control the nsk, and the best method/s of treating the nsk We looked at the following methods • Elimination — by removing the hazard entirely through new design or implementing a new process • Substitution — by replacing hazardous materials or methods with less hazardous alternatives • Engineering — by isolating, enclosing or containing the hazard or through design improvements • Administrative— by ensuring safe operating procedures are in place, and that effective training, induction and monitoring is available to all in the workplace • Personal protective equipment (PPE) — by making sure that appropriate safety equipment, such as gloves, hats, sunscreen etc are available 33 Lev Descriptor Example Likelihood description of of occurrence for the A Almost certain Is expected circumstances to occur in most B Likely Will probably occur in most C Possible Might occur at some time D Unlikely Could occur at some time E Rare May circumstances occur but only in exceptional APPENDIX 1 RISK ASSESSMENT -ADDITIONAL EVENT HAZARDS/ RISKS Risk Descriptors: LIKELIHOOD - How likely is it to occur at this event? CONSEQUENCE -What is likely to be the impact on the Even Level Descriptor Example Detail Description Likely Impacts on Event 1 Insignifican t . . No Low injuries financial loss 2 Minor . . . First On -site Temporary Medium aid release financial treatment of halt of chemical event loss immediately contained 3 Moderate . (e.g. . Medical On Temporary Major -site fire, police, financial treatment release halt of of ambulance) loss required chemical event requiring contained with outside outside assistance assistance 4 I Major . assistance Extensive Off Complete -site (e.g. injuries release halt fire, of of event police, chemical requiring ambulance) with no detrimental investigation effects and outside 5 Catastroph e • Death Toxic . Complete prosecution (e.g. fire, release police, halt off ambulance) of -site event with with detrimental investigation effect and potential 34 Hazard Vulnerability Check List Pro Im Ac Type 11V1 ivv I M ed U as Iii Lo w Ris k I Contr of By Wh _ gh Severe Weather hi h X 2- M See Emer enc LTS Industrial Accidents : 2 L See Emergency Fire Fire (grass/campsite X 3- M Onsite fire Fire Crowd Disturbances X 1- L Onsite Security/Police Colin Public Health Issues 1- M Public Health Belinda Airplane Crash 4 L Notify NAV Canada RCMP CBRNE 4 L See Emergency Police/ Water Pollution X 2 L Report to Public Colin Water Storage X 2 L Check frequently/ Colin Ground Flooding X 3- M Assess, Evaluate, Colin Stage Collapse 5 E Colin See Emergency Fuel Storage X 1- L Keep locked at all Fire Vehicle Accidents X 3 M Traffic control, Colin River ' Banks, swimming � X 1 M -L Involve Police/fire to Police/ Chemical Storage 1 L See Emergency Fire Wildlife/Pets 1 L See site rules Colin Bomb Threats 4 L See Emergency Police Alcohol/Drug abuse/sex X 3 _ M See Medical ops plan Belinda/ Confided Spaces 1 L Sewage container see Cohn Railways 2 L Contact CN/CP for Fire Materials Handling 1 L Containers most Cohn Access Control X 3 M See Security ops plan Cohn Staffing X 3 L Contractor LTS Communications X 3 L Predetermined for LTS/ Contractors X 3 M Predetermined for Colin 1- _ L Safe Bus/SGI and Colin Transportation APPENDIX 1. RISK ASSESSMENT - ADDITIONAL EVENT HAZARDS/ RISKS 35 RISK RATING The risk matrix determines a 'risk rating', based on the likelihood and consequence of risk. RATINGS E = Extreme risk: immediate action required H = High risk: senior management attention needed 1 i = Moderate risk: management responsibility must be specified L = Low risk: manage by routine procedures CONSEQUENCE LIKELIHOO D* Insignifi cant 1 A (Almost certain) B (Likely) C (Possible) D (Unlikely) E (Rare) H M Minor 2 H M Moderate Major Catastrop 3 4 hic H 36 Individual Asset Duties During an Emergency Security Interior Security Teams • Assist and guide all patrons as directed by EOC post towards the exits or Shelter In Place locations • In the event of high winds, secure any loose objects • Prepare for any inbound emergency equipment or vehicles and escort as required Exterior Security Teams Ensure all gates are fully open and un-obstructed to allow immediate egress of patrons Assist and guide all patrons as directed by the EOC post towards the exits In the event of high winds, secure any loose objects In the event of heavy rains/lightning, usher patrons into the venue Prepare for any inbound emergency equipment or vehicles and be prepared to escort as required Stage Managers (If applicable) • In the event of an evacuation - make announcements as previously distributed and play evacuation message • In the event of high winds - prepare to secure stages and secure all loose objects • Prepare for any inbound emergency equipment or vehicles and be prepared to escort as required Fire Teams • Perform functions in the EOC Post or on -scene as assigned • Provide updates on initial situation/damage reports as per field teams • Provide and coordinate fire and rescue services • Provide supplies, equipment, and personnel as requested • Provide initial emergency medical services and prehospital care 37 • Contain, control hazardous materials o Provide limited response to search and rescue and assist with heavy rescue operations o Augment warning system by providing manpower for door-to-door warning o Support other public safety 'operations Medical Teams In the event of an evacuation of Shelter In Place is called - re -deploy to concourse areas Move any additional equipment required to concourse areas Assist any patrons requiring medical attention Deploy assets to the exterior of the venue as required (depending on the level of evacuation) In the event of high winds or lightning, be cautious of falling objects Police • In the event of an evacuation of Shelter In Place is called, re -deploy to concourse positions and prepare for show stoppage and assist as required with the evacuation. • In the event of high winds, assist as required and be cautious regarding falling objects • Prepare for any inbound emergency equipment or vehicles and escort as required Traffic In the event of an evacuation, please advise patrons to remain in their vehicles or to exit as desired Make preparations to clear traffic access into the venue for emergency vehicles Open traffic lanes for egress from the parking lots Assist any patrons as required In the event of high winds, prepare for evacuation and show stoppage Be cautious regarding falling objects in the event of lightning or heavy rain/hail, advise patrons to remain in their vehicles 38 Summary EOC post will notify all key event personnel that event operations muse cease immediately. All personnel onsite will be notified by proper Chain of Command from the EOC Post. Fire Department, Police Department, EMS Agencies, Venue Representatives and Insomniac Events The Public address system will be utilized to notify the general public and staff of the evacuation plan and direct them to proper exit points. All stage lights will be turned up to provide increased lighting if conditions warrant. (if applicable) Event Managers and Event Staff will work with emergency responders and offer any assistance necessary. All "core decision makers" should report EOC post. Event Managers are required to maintain and keep with them a roster of all personnel working for them during the event. This roster will be utilized for a head count if an evacuation occurs. (IPAR) If Event Managers discovers that an employee is missing/ unaccounted for, he/she will report it immediately to Public Safety Officials. If directed away from location by emergency responders, the employee will call their immediate supervisor to notify him/her of their location and condition as soon as possible. Any updates or directions can be given to the employee at that time. No employee should leave the location under any circumstances without proper notification of authorization or after public announcement has been made. If a medical emergency exists, the employee will notify or designate another to notify their immediate supervisor or immediate medical/ security representative immediately. 39 PUBLIC SAFETY ANNOUNCE ENT introduction Advise the public of the situation and give them the assurance that it will be handled properly Action to be Taken Advise the audience of how you plan to conduct the operation and give them instructions which will facilitate a controlled reaction Length of Operation Notify the audience of when the operation will commence, how long it will take and an anticipated time of completion (when will things return to normal) Who is in Charese Advise the audience who they should look to for assistance and who will be providing instructions. Weather Related Stage Announcement "May I have your attention please, Potentially dangerous weather conditions are approaching this area For everyone's safety there will be an immediate evacuation of the entire event to areas of shelter Please go into the and await further instructions As soon as the weather passes, you will be directed to re-enter the Light the Sky Festival in an orderly manner For your safety, please follow the direction of law enforcement and security personnel as you exit or return Thank you for your co-operation " Shelter In Place location will be dependent upon which stage is making the announcement. 40 COMMUNICATIONS PLAN The normal complement of radios will be used to manage any emergency situation Once it has been determined that the general public is at risk the communication network must be solely devoted to mitigating the circumstances The announcement of "Code Red" or other indicated term settled on by other emergency service personnel will be issued over the air Example "All staff, this is control, we have a Code Red, I repeat, a Code Red situation. Report to your emergency posts and await instructions": Radios are to be switched to a separate channel devoted solely for the purpose of emergency control The identification of this channel will be provided to the emergency service personnel at the outset of the weekend Public Safety Bulletin Each event we enjoy the public's co-operation in making the festival a safe and memorable event Organizers have taken every precaution to ensure your personal safety is maintained However, certain situations may occur which are unpredictable and beyond the control of the organizers A good, (or depending upon your perspective bad) example is a severe summer storm with high winds and lightning The organizers of Light the Sky Festival are asking the general public to follow the instruction given to them via the police and the security staff if such a situation presents itself Public notes will be broadcast over the public address system, as well as the loud speakers from police vehicles You will be given detailed instructions where to go, which routes to take, and what precautions to take It is requested you comply with these instructions in a safe and orderly fashion Once the danger has passed you will be allowed to return to the festival site and carry on with your previous activities After your arrival at the site it is requested you identify the location of all exists for the various events They will be clearly marked and occupied by security staff to ensure a swift and safe departure should it be necessary Remember the area, street or site (number and lot) where your vehicle is parked at and follow the road to the nearest exit Other safety tips for you and your family or friends: o Keep safety first and foremost when planning your activities o Fires can cause a lot of damage and injury in a very short span of time - obey all fire regulations and know where to go for help Open fires are 41 not allowed under any circumstances Lanterns are the only exception to this rule Remember where the First Aid Posts are and the fastest route for assistance At night use only the streets for walking paths and try to travel with a companion Please obey the instructions of the site security staff and follow their directions promptly Never leave young children unattended, especially near the creek areas which may present a problem because of the water depth The hot sun will present problems for those improperly dressed or who forget sun screen and hats We want you to enjoy yourself and have an accident free time at The Light the Sky Festival Your co-operation and preparedness will greatly enhance your chances for a great weekend By doing so we can help you have the time of your life! The Lights Fest 42 From: To: Subject: Date: Attachments: Colin Maki Chris Gathman Re: FW: E-mail address Tuesday, August 30, 2022 2:51:05 PM The-Lights-Fest-General-Info-packet (1).pdf Emergency P an - The Light"s Fest.pdf Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. Chris, Thank you for your time today on the phone. I wanted to give you an overview of the event for the Lucky Shot Ranch Location. We are anticipating that most traffic will be coming from highway 84. Then coming down to 20. We plan on having parking staff at the corner of 20 and the entrance so that people know where to turn in at. We are going to bring them in on that dirt road and bring them 810 ft off the road past the cattle guard. To make sure that there is no backup on 20 The field that we are parking them in will be 27 acres. That will be able to park 3,240 cars if needed. We are anticipating having 3,000 people with an average of 3 people per car. We will have around 1,000 cars so that the parking area will be plenty. As far as the overview of the event of this event we are going to plan on having a 15x20x3 ft stage it will be for acoustic music and announcements. We are going to be bringing in local food trucks that will all be approved by the county. That being said this is a family event and we will not have any alcohol being sold at the event. We will also have security on site for the whole time of the event. The event will run from 4 pm -10 pm with a hard shut-off at 10 pm. We plan on having 30 portable bathrooms onsite also. EMT will also be onsite the whole time also. I plan on having 10 main staff and 30 local staff also with a total of 40 staff onsite at all times. As far as communications we have Walkies that will be onsite and will be linked to the director at all times. This is a high overview of the event for the Lucky Shot Ranch. To see more details please see the attached files. On Tue, Aug 30, 2022 at 2:11 PM Chris Gathman <cgathmangweldgov.com> wrote: Colin, Here is my contact information. Regards, Chris Gathman Planner III Weld County Department of Planning Services cgathman@weldgov.com 970-400-3537 Collin Hyun Min Maki Director of Events Operations Phone: 435-760-5648 Sky Lantern Safety Data Sheet SECTION 1: Identification Identification Product name : Sky Lantern 1.2. Relevant identified uses of the substance or mixture and uses advised against Use of the substance/mixture : Consumer use 1.3. Details of the supplier of the safety data sheet IC Group 4060 S. 500 W., Suite 3 Salt Lake City, UT 84123 1.4. Emergency telephone number Emergency number : 310-579-5062 SECTION 2: Hazard s identification 2.1. Classification of the substance or mixture GHS-US classification Not classified 2.2. Label elements GHS-US labeling No labeling applicable 2.3. Other hazards No additional information available 2.4. Unknown acute toxicity (GHS US) Not applicable SECTION 3: Corn • osition/information on in • redients 3.1. Substance Not applicable 3.2. Mixture This product is comprised of fire -retardant paper and rope. bamboo ring and wax. Name Product identifier % GHS-US classification Fire -retardant paper Pulp None Trade Secret Not classified 21H,23H-Porphine, 5,10.15,20-tetraphenyl- 1 (CAS No) 917-23-7 Trade Secret Not classified Bamboo ring Bamboo cellulose None Trade Secret Not classified Lignin None Trade Secret Not classified Pentosan None Trade Secret Not classified Fire -retardant rope Silica, amorphous (CAS No) 7631-86-9 Trade Secret Not classified Wax Paraffin waxes and Hydrocarbon waxes (CAS No) 8002-74-2 Trade Secret Eye Irrit. 2B, H320 Cotton cloth None Trade Secret Not classified Biodegradable paper None Trade Secret Not classified Full text of classification categories and H statements : see section 16 SECTION 4: First aid measures 4.1. Description of first aid measures First -aid measures after inhalation First -aid measures after skin contact No specific first aid necessary for this route of exposure. : No specific first aid necessary for this route of exposure. 01/16/2017 EN (English US) Page 1 Sky Lantern Safety Data Sheet First -aid measures after eye contact First -aid measures after ingestior : Flush with plenty of water for at least 15 minutes. Seek medical advice if irritation develops or persists. : If the material is swallowed, get immediate medical attention or advice. DO NOT induce vomiting unless directed to do so by medical personnel. 4.2. Most important symptoms and effects, both acute and delayed Symptoms/injuries after inhalation Symptoms/injuries after skin contact Symptoms/injuries after eye contact Symptoms/injuries after ingestior. • • • • None under normal use. None under normal use. None under normal use. None under normal use. 4.3. Indication of any immediate medical attention and special treatment needed No additional information available SECTION 5: Firefi• hting measures 5.1. Extinguishing media Suitable extinguishing media Unsuitable extinguishing media Use extinguishing media appropriate for surrounding fire. : None. 5.2. Special hazards arisir g from the substance or mixture Fire hazard Explosion hazard : None known. : None known. 5.3. Advice for firefighters Protection during firefighting : Firefighters should wear full protective gear. SECTION 6: Accidental release measures 6.1. Personal precautions protective equipment and emergency procedures 6.1.1. For non -emergency personnel No additional information availabl 6.1.2. For emergency respoiders No additional information availabl 6.2. Environmental precautions None. 6.3. Methods and material for containment and cleaning up For containment Methods for cleaning up : No special measures required. Collect spillage. Attempt to reclaim the product. if this is possible. 6.4. Reference to other sections No additional information availabl SECTION 7: Handlin • and stora • e 7.1. Precautions for safe handling Precautions for safe handling No special handling required. 7.2. Conditions for safe st.nage, including any incompatibilities Storage conditions : No special storage conditions required. SECTION 8: Ex • osure controls/personal protection 8.1. Control parameters Non Hazardous Ingredients Not applicable 21H,23H-Porphine, 5,10,15,20-tetraphenyl- (917-23-7) Not applicable Paraffin waxes and Hydrocarbon waxes (8002-74-2) ACGIH \CGIH TWA (mg/m3) - - - 2 mg/m3 (fume) NIOSH NOSH REL (TWA) (mg/m3) r 2 mg/m3 (fume) 01/16/2017 EN (English US) 2/5 Sky Lantern Safety Data Sheet Silica, amorphous (7631-86-9) IDLH US IDLH (mg/m3) 3000 mg/m3 NIOSH NIOSH REL (TWA) (mg/m3) 6 mg/m3 8.2. Exposure controls Appropriate engineering controls Hand protection Eye protection Skin and body protection Respiratory protection None required under normal product handling conditions. None required under normal product handling conditions. None required under normal product handling conditions. None required under normal product handling conditions. None required under normal product handling conditions. SECTION 9: Ph sical and chemical • ro • erties 9.1. Information on basic physical and chemical properties Physical state Odor Odor threshold pH Melting point Freezing point Boiling point Flash point Relative evaporation rate (butyl acetate=1) Flammability (solid, gas) Vapor pressure Relative vapor density at 20 °C Relative density Specific gravity / density Solubility Log Pow Auto -ignition temperature Decomposition temperature Viscosity, kinematic Viscosity, dynamic Explosion limits Explosive properties Oxidizing properties 9.2. Other information No additional information available • • • • Solid Odorless No data available No data available 50 - 57 no (Paraffin wax) No data available >35°C 199°C (Paraffin wax) No data available No data available No data available No data available No data available No data available Insoluble. No data available >100°C (Paraffin wax) >100°C (Paraffin wax) No data available No data available No data available No data available No data available SECTION 10: Stabilit and reactivit 10.1. Reactivity No additional information available 10.2. Chemical stability The product is stable at normal handling and storage conditions. 10.3. Possibility of hazardous reactions Will not occur. 10.4. Conditions to avoid Heat, flame, and sparks. 10.5. Incompatible materials Active metal, alcohols. aldehydes. carbon disulfide, carbon, sulfur, phosphorus, boron, reducing agents, metallic acetylenes and metallic carbonates. 10.6. Hazardous decomposition products Not determined. 01/16/2017 EN (English US) 3/5 Sky Lantern Safety Data Sheet SECTION 11: Toxicolo • ical information 11.1. Information on toxicological effects Acute toxicity : Not classified Paraffin waxes and Hydrocarbon waxes (8002-74-2) LD50 oral rat > 5000 mg/kg LD50 dermal rabbit > 3600 mg/kg Silica, amorphous (7631-86-9) LD50 oral rat > 5000 mg/kg LD50 dermal rabbit > 2000 mg/kg LC50 inhalation rat (mg/I) > 2.2 mg/I (Exposure time: 1 h) Skin corrosion/irritation Serious eye damage/irritation Respiratory or skin sensitization Germ cell mutagenicity Carcinogenicity • Not classified Not classified Not classified Not classified Not classified Silica, amorphous (7631-86-9) IARC group Reproductive toxicity Specific target organ toxicity (single exposure) 3 - Not classifiable Specific target organ toxicity (repeated exposure) Aspiration hazard : Not classified : Not classified : Not classified Not classified SECTION 12: Ecolo • ical information 12.1. Toxicity Silica, amorphous (7631-86-9) LC50 fish 1 5000 mg/I (Exposure time: 96 h - Species: Brachydanio rerio [static]) EC50 Daphnia 1 7600 mg/I (Exposure time: 48 h - Species: Ceriodaphnia dubia) 12.2. Persistence and degradability No additional information available 12.3. Bioaccumulative potential Silica, amorphous (7631-86-9) BCF fish 1 (no bioaccumulation expected) 12.4. Mobility in soil No additional information available 12.5. Other adverse effects Effect on ozone layer Effect on the global warming : No additional information available : No known effects from this product. SECTION 13: Disposal considerations 13.1. Waste treatment methods No additional information available 01/16/2017 EN (English US) 4/5 Sky Lantern Safety Data Sheet SECTION 14: Trans • ort information Department of Transportation (DOT) In accordance with DOT Not applicable SECTION 15: Regulatory information 15.1. US Federal regulations 21 H,23H-Porphine, 5,10,15,20-tetraphenyl- (917-23-7) Listed on the United States TSCA (Toxic Substances Control Act) inventory Paraffin waxes and Hydrocarbon waxes (8002-74-2) Listed on the United States TSCA (Toxic Substances Control Act) inventory Silica, amorphous (7631-86-9) Listed on the United States TSCA (Toxic Substances Control Act) inventory 15.2. US State regulations Paraffin waxes and Hydrocarbon waxes (8002-74-2) U .S. - Massachusetts - Right To Know List U .S. - Minnesota - Hazardous Substance List U .S. - New Jersey - Right to Know Hazardous Substance List U .S. - Pennsylvania - RTK (Right to Know) List Silica, amorphous (7631-86-9) U .S. - Massachusetts - Right To Know List U .S. - Minnesota - Hazardous Substance List U .S. - New Jersey - Right to Know Hazardous Substance List U .S. - Pennsylvania - RTK (Right to Know) List SECTION 16: Other information Full text of H -phrases: Eye Irrit. 2B Serious eye damage/eye irritation Category 2B H320 Causes eye irritation This information is based on our current knowledge and is intended to describe the product for the purposes of health, safety and environmental requirements only. It should not therefore be construed as guaranteeing any specific property of the product 01/16/2017 EN (English US) 5/5 Nei Weld County Referral August 31, 2022 The Weld County Department of Planning Services has received the following item for review Case Number TSU22-0009 Applicant Jeremy & Dawnee Rookin c/o The Lights Festival Please Reply By September 8, 2022 Planner Chris Gathman Project TEMPORARY SEASONAL USE PERMIT FOR LIGHT FESTIVAL Parcel Number 130716300024-R8952436 Legal LOT D REC EXEMPT RECX17-0120, BEING PART SW4 SECTION 16, T2N, R65W of the 6th P M , Weld County, Colorado Location NORTH OF AND ADJACENT TO CR 20, EAST OF AND ADJACENT TO CR 41 The application is submitted to you for review and recommendation Any comments or recommendation you consider relevant to this request would be appreciated Please reply by the above listed date so that we may give full consideration to your recommendation Any response not received before or on this date may be deemed to be a positive response to the Department of Planning Services If you have any further questions regarding the application, please call the Planner associated with the request Please note that new information may be added to applications under review during the review process If you desire to examine or obtain this additional information, please call the Department of Planning Services ® We have reviewed the request and find that it does / does not comply with our Comprehensive Plan because We have reviewed the request and find no conflicts with our interests ® See attached letter Signature Lauren Light Date 9/31/22 Agency WCDPHE - Noise must adhere to CRS 25-12-103 residential zone Weld County Planning Dept 1555 N 17th Ave, Greeley, CO 80631 (970)-400-6100 (970)-304-6498 fax MEMORAD TO Chris Gathman, Planning Services DATE September 2, 2022 FROM Melissa J King, PE, DRE SUBJECT TSU22-0009 Raskin This proposal was reviewed on behalf of the Weld County Department of Public Works and the Department of Planning and Zoning Staff comments made during this phase of the application process may not be all- inclusive, as other issues may arise during the remaining application process COMMENTS Parcel 130716300024 Lot D RECX17-0120 The project proposes to Temporary Seasonal Use for Light Festival ACCESS/ROADS AND RIGHT-OF-WAY INFORMATION The application materials propose that festival attendees access onto CR 20 at an existing permitted access point located approximately 600 feet east of the intersection of CR 20 and CR 41 AP17-00424 Agricultural No other access point is proposed Per Sec 8-14-30, an Access Permit is required for access to Weld County maintained roadways Please refer to Chapter 8 of the Weld County Code for more information regarding access ROADS AND RIGHT-OF-WAY County Road 20 is a gravel road and is designated on the Weld County Functional Classification Map (Code Ordinance 2017-01) as a local road, which requires 60 feet of right-of-way The applicant shall delineate on the plat the future and existing right-of-way and the physical location of the road If the right-of-way cannot be verified it shall be dedicated Pursuant to the definition of setback in the Weld County Code Sec 23-1- 90, the required setback is measured from the future right-of-way line Be aware that physical roadways may not be centered in the right-of-way This road is maintained by Weld County TRAFFIC There are no current traffic counts for this portion of CR 20 The application materials indicate that there will be a maximum of 1,000 round trips (passenger cars) for the festival The application materials also state that local police will provide traffic management at the site CONDITIONS OF APPROVAL REQUIRED CONDITIONS 1 Access on the site shall be maintained to mitigate any impacts to the public road including damages and/or offsite tracking (Development Review) 2 Implement a traffic control and safety plan during the event (Development Review) 3 The historical flow patterns and runoff amounts will be maintained on the site (Development Review) October 26, 2022 RE The Lights Festival TheLightsFest corn Weld County Commissioners 1150 O Street Greeley, CO 80623 Dear Weld County Commissioners We have many concerns about The Lights Festival event that was permitted to take place adjacent to our business, property and home on Saturday, October 15, 2022, at 9138 County Road 41, Fort Lupton, Colorado, 80621(Lucky Shot Ranch- owners Jeremy and Dawnee Raskin) We have reached out to the following officials for guidance Chief Ken Gabnelson, Hudson Fire Dept , ph Call (voice concerns, get more information -waiting for response regarding a face to face meeting) (waiting for Battalion Chief Cody Peterson to contact us as he was responsible for approving the release of the lanterns based on wind speed the night of Oct 15) © Dani Serna, Weld County,(inquiry about open burn permits) ® Commander Ian Whittington, Colorado State Patrol, (inquiry about permit required by his dept ) ® Captain Bobby Juchem, Colorado State Patrol (open records request) ® Chris Gathman,Planner III,Weld County Department of Planning Services,email, (event application and permits) Vicki Johann, Hudson Fire Dept , email, (receipt and check image from event to Hudson Fire Dept ) (attached) Roy Rudisill, Weld County Office of Emergency Management, (general questions, guidance) We feel that it was reckless, irresponsible and possibly illegal to expose our business, home and all who live in the surrounding community to a fire hazard that could have easily gotten out of control threatening lives, property, homes, animals and Colorado's biodiverse landscape As property and business owners yards from the lantern launch site, we were not given notice offplanning meetings with the opportunity to express our concerns nor did the Raskins have the common courtesy to notify us directly about their plans prior to the approval/permitting of the event We are approaching Weld County Commissioners requesting that "sky lanterns, light lanterns, open flame lanterns" be banned in our community, Weld County and hopefully the state of Colorado! We believe that the company that hosted The Light Festival is not transparent and is misleading The Lights Fest, prepared by Viive Events states in their information brochure (attached p 13), "As a company, we take great pride in ensuring the safety of our participants We use non-standard, customized lanterns that stay in the air for a short period of time At The Lights Fest, we have engineered our lanterns to produce a limited flight time (on average reaching a height of 250-300 yards and traveling a distance of 300-500 yards from their original launching point " This statement is false, because we have contradictory video, and eye witness reports from many neighbors, including Commander Ian Whittington of the Colorado State Patrol who was on site conducting traffic control and safety, stating they saw lanterns travel much further than 250-300 yards from the launch site. In fact, a n eighboring farmer found 100's of unextinguished, glowing lanterns in his fields and some as far away as a mile from the launch site! The lanterns littered the countryside for miles from the launch site,and the crews in charge of retrieving the lanterns in the middle of the night trespassed on land of neighboring farmers. Furthermore, The Lights Fest brochure (p. 13) claims, "All lanterns are biodegradable (asbestos -free) and Eco-friendly. The Lights Festival uses no metal wiring, nor any materials that could bring harm to the environment." Again this is false. We have retrieved many lanterns that clearly show wire in them and they didn't biodegrade (photos attached). These lanterns can cause severe difficulties or even death if livestock or other animals ingest them. In addition, these wires can get caught in machinery and wreak havoc for farmers! International Fire Code 2018 (attached) is the version of the fire code recognized and followed by the Hudson Colorado Fire Department according to a phone conversation with Chief Ken Gabrielson on October 18,2022. On page 87 section 08.1.6.33 it states: "Sky lanterns. A person shall not release or cause to be released an untethered sky lantern." The International Fire Code 2018 does not permit the u se of open flame lanterns in the location of which the event took place. The environment in our location can be harsh and vulnerable to extreme weather at a moment's notice. Weld County has been in moderate to severe drought conditions for many months and at 8:05 p.m. on Oct. 15, 2022 with wind gusts at the time of the release of the lanterns to be 13 mph and reaching as high as 15 mph before the lantern release was over (see attached screenshots-link provided). Clearly the town of Hudson had reservations about allowing this event to take place and not one n eighbor of the Raskins was invited to any of the planning committee meetings held in Greeley nor Hudson. A letter from Jennifer Woods Hudson Town Planner, dated September 14, 2022 regarding Case No. TSU22-0009 Temporary Seasonal Use Permit for Light Festival addressed to Chris Gathman Weld County Planning Department states that the Town had concerns regarding the proposal for the following reasons: 1. Fire danger. These last couple of years especially, high winds, dry conditions, etc. have increased fire danger. There are many acres of dry -farmed fields between this venue and the Town to account for fire danger, and it does not appear that specifically High Wind Warnings (such as those issued by the National Weather Service) are specifically taken into account when an event cancellation is made for health safety purposes. High Wind Warnings should be added to the Dismissal events listed, to include Mass Casualty Incident, Severe Storm Warning, Flood Warning, High Wind Warning, or other natural disasters." We found out about The Lights Fest event on Sept. 28, 2022 on a Facebook post advertising for "Vendors Wanted! With 5,000 tickets sold..." We have been on friendly, neighborly terms with the Raskin family and were even invited to a celebration in August in honor of Jeremy achieving the position of assistant fire chief for the Denver Fire Department. The Access Permit Application Form was signed and dated by the Raskins on July 22, 2022 giving the Raskins ample opportunity to be transparent and communicative of the details of the event with neighbors and businesses, as well as, invite them to the Aug. 10, 2022 Town of Hudson Planning Commission Meeting to voice opinions and concerns. What a cause for concern for any home and business owner to find out by chance that 5000 people and vehicles would be converging at County Roads 20 and 41. Most of the farmers and neighbors found out about the event from those of us who saw the Facebook post just prior to the Lights Festival. They all expressed EXTREME concern! Trent Cook, a farmer nearby stated, "Jeremy Raskin never approached me to let me know of this festival or warn me of possible fire danger to my haystacks. I do not support the Lights Festival being held in our community. I am a farmer and have haystacks in the area of this event that are extremely flammable. My main concerns regarding the Lights Festival being held in our community are that FIRE HAZARDS are very high in rural areas, especially in the fall of the year. I have fields surrounding this area. Participants trespassing on my property becomes a liability to me. This type of event should be stopped at State Level, County Level, and Local Level. All agencies should protect rural areas from fire hazards instead of encouraging it." Trent Cook Owner / Operator Triple T Farms Thousands of open flame lanterns were permitted to be released into our community with no regard to all of the concerns stated in this letter. Why was this Lights Festival permitted to take place and why weren't key stakeholders in the community (adjacent neighbors, businesses and farmers) invited to be a part of the planning process? How can we be assured that this type of event will never happen in our community again? Why wasn't the safety and security of local residents, businesses and property owners paramount? Government officials and public servants have the publics' trust and are to be loyal to the Constitution, laws and ethical princ pies with an obligation to serve and protect ALL citizens with integrity and impartiality. We hope you will consider all of this evidence in opposition to allowing open flame light festivals/sky lanterns/light lanterns in Weld County in the future and we welcome an opportunity to partner with you in achieving these goals! Respectfully, Clark and Sharry Sloan 20509 County Road 20 Fort Lupton, CO 80621 E: clarksofcoloradoggmail.com P: (303) 536-9581 } - 111117,1017 O. But 36141114MINall$43114R2 Effective January 1, 2022 the following fee schedule ule will be in effect for the Hudson Fire Protection District. This schedule is to used when providing mt npower equipment for reasons outside automatic/mutual aid agreements. 0 S S • Personnel-- Hourly rate for Backlit. (1'/2 times hourly rate of pay of personnel assigned), Four (4) hours or less $200 our per member. Engine- $2000/day, $4000124 hrs. Four (4) hours or less $500/hour. Tender $2000/day, $3000/24 hours. Four (4) hours or less $400/hour. Brush Truck- $2000/day, $3000/24 hours. Four (4) hours or less $400thour. Command- $2000/day, $3000/24 hours. Four (4) hours or less 40O/ho-ur, All equipment charges will be in addition to personnel charges.. The Fire Chief may at his discretion change, alter, or administrate this schedule for the benefit of the Hudson Fire Protection District When possible the District will staff these units with Backfill personnel el to avoid impacting the day to day operation of the District. EVENTS ELEVATED, LLC GENERAL REQUIREMENTS the water supply on the premises where such burning is done. The person doing the burning shall remain on the premises 1 hour after the torch or flame -producing device is utilized. 308.1.4 Open -flame cooking devices. Charcoal burners and other open -flame cooking devices shall not be oper- ated on combustible balconies or within 10 feet (3048 mm) of combustible construction. Exceptions: 1. One- and two-family dwellings. 2. Where buildings, balconies and decks are pro- tected by an automatic sprinkler system. 3. LP -gas cooking devices having LP -gas container with a water capacity not greater than 2V2 pounds [nominal 1 pound (0.454 kg) LP -gas capacity] . 308.1.5 Location near combustibles. Open flames such as from candles, lanterns, kerosene heaters and gas -fired heaters shall not be located on or near decorative material or similar combustible materials. 308.1.6 Open -flame devices. Torches and other devices, machines or processes liable to start or cause fire shall not be operated or used in or on wildfire risk areas, except by a permit in accordance with Section 105.6 secured from the fire code official. Exception: Use within inhabited premises or desig- nated campsites that are not less than 30 feet (9144 mm) from grass-, grain-, brush- or forest -covered areas. 308.1.6.1 Signals and markers. Flame -employing devices, such as lanterns or kerosene road flares, shall not be operated or used as a signal or marker in or on wildfire risk areas. Exception: The proper use of fusees at the scenes of emergencies or as required by standard railroad operating procedures. 308.1.6.2 Portable fueled open -flame devices. Porta- ble open -flame devices fueled by flammable or com- bustible gases or liquids shall be enclosed or installed in such a manner as to prevent the flame from contact- ing combustible material. Exceptions: 1. LP -gas -fueled devices used for sweating pipe joints or removing paint in accordance with Chapter 61. 2. Cutting and welding operations in accordance with Chapter 35. 3. Torches or flame -producing devices in accor- dance with Section 308.4. 4. Candles and open -flame decorative devices in accordance with Section 308.3. 308.1.6.3 Sky lanterns. A person shall not release or cause to be released an untethered sky lantern. 308.1.7 Religious ceremonies. Where, in the opinion of the fire code official, adequate safeguards have been taken, participants in religious ceremonies are allowed to carry 54 hand-held candles. Hand-held candles shall not be passed from one person to another while lighted. 308.1.7.1 Aisles and exits. Candles shall be prohibited in areas where occupants stand, or in an aisle or exit. 308.1.8 Flaming food and beverage preparation. The preparation of flaming foods or beverages in places of assembly and drinking or dining establishments shall be in accordance with Sections 308.1.8.1 through 308.1.8.5. 308.1.8.1 Dispensing. Flammable or combustible liq- uids used in the preparation of flaming foods or bever- ages shall be dispensed from one of the following: 1. A 1 -ounce (29.6 ml) container. 2. A container not exceeding 1 -quart (946.5 ml) capacity with a controlled pouring device that will limit the flow to a 1 -ounce (29.6 ml) serving. 308.1.8.2 Containers not in use. Containers shall be secured to prevent spillage when not in use. 308.1.8.3 Serving of flaming food. The serving of flaming foods or beverages shall be done in a safe man- ner and shall not create high flames. The pouring, ladling or spooning of liquids is restricted to a maxi- mum height of 8 inches (203 mm) above the receiving receptacle. 308.1.8.4 Location. Flaming foods or beverages shall be prepared only in the immediate vicinity of the table being serviced. They shall not be transported or carried while burning. 308.1.8.5 Fire protection. The person preparing the flaming foods or beverages shall have a wet cloth towel immediately available for use in smothering the flames in the event of an emergency. 308.2 Permits required. Permits shall be obtained from the fire code official in accordance with Section 105.6 prior to engaging in the following activities involving open flame, fire and burning: 1. Use of a torch or flame -producing device to remove paint from a structure. 2. Use of open flame, fire or burning in connection with Group A or E occupancies. 3. Use or operation of torches and other devices, machines or processes liable to start or cause fire in or on wildfire risk areas. 308.3 Group A occupancies. Open -flame devices shall not be used in a Group A occupancy. Exceptions: 1. Open -flame devices are allowed to be used in the following situations, provided that approved precau- tions are taken to prevent ignition of a combustible material or injury to occupants: 1.1. Where necessary for ceremonial or religious purposes in accordance with Section 308.1.7. 1.2. On stages and platforms as a necessary part of a performance in accordance with Section 308.3.2. 2018 INTERNATIONAL FIRE CODE® INTERNATIONAL CODE COUNCIL Copyright ® 2017 ICC. ALL RIGHTS RESERVED. Accessed by Eric Fitch on May 15, 2018 7:5&06 AM pursuant to License Agreement with ICC. No further reproduction or distribution authorized. ANY UNAUTHORIZED REPRODUCTION OR DISTRIBUTION IS A VIOLATION OF THE FEDERAL COPYRIGHT ACT AND THE LICENSE AGREEMENT, AND SUBJECT TO CNIL AND CRIMINAL PENALTIES THEREUNDER. :.x}.-Tu...-..-..rs•.-._..:. A'raWlt..rit'aNi'wJLJ::KOJ.:.+aJ'-A.A.i':i•1`...i'M+r%ttitiANlCr-YWi]iY._ia12:aev'L'R`A'1-.x:C+n vYtf..:Jadw+5wl4%..1..• r. ST e u B .k.'tiU:•,...:>r:r..rw• f)F-`4iRcS,'bMPY.d:•f'h'Y^r.;ki:s:Xcesa;.,4'k..C"v.-:ar.�.:t eaetoti•>' +•�Sf'o w,.«-�wwnrAa'ai. >-..,: r'.., .... > : , . .. . W J .% I C ?i t. 7,T CT • -.w'.�H.'..1`.:..f:?:):M.I}fr}:..•r.I:Y.N iiOGlnt M.f:+i1„Xeri.s:J.T♦...vdNG'aL..IvMT•IiY.V4i:10T�^:ISY.1hTM�b,Nlti:lat�i/0000CdYY.vr10Y }:dJO: Y:IT YAM: a-0,0.1.wdca•.dDf/�NANAfO•At4:0.�)Ohd. r:dd:O.finO.Y n:M}NI:J+N}iJ01i>:1(O(�K9'T.YA�J:.'.Y> O A��.. +�*:OkPx00'.wv. NKACxKwnWWNI.%w WqK+�wdeac-0CY��AFah....?✓nMi4.WvtY•-wti.gtit+lNA.n YtvlNt`�L4Af f:w��.:�...�.ts:.MEMOf.WY:'rSH%-:�.+trwgAVVk`.�drov r�... .• ,J d:dp4TM0•C�1M 9)}NOp•.0).(M4YA t•s W}MNl4YA.O:Y.Y6:-}ih'?i1.OJPi0.Y9Pr`)NNAM:K�xILv.r.I�}�'.JN.T1�. r.Y.c1CKAP.vbOnIMJYMK4''1MCi0i0MMYJYY'MYIM:1pJN1 • L tirc: t V 7 C Zs? ` G CE i IFF"Zr • • 96*E.c c r t c kid £9:1 W•ES kid ss:t 9" d OO: , a s •.;.... .. -.. .. .).• rs•x%...• I:. ..•-Y..✓. :...s-.• \Y •.. l.'..a-..••M.4.✓ 0 W./.9. O ..(S•.A•CCC.'-`CC'. +xt00•18'.•0417SF):Y.• . Y'?FhbflIltetar.4ri•'CLSh.%*.` •CSLO... ,n, Wee MS if aft 011 au CT c /COE yn. n .,rr,.•r..•+rPer .r...Kx+:!•As.Y,Yse' .x-rnff.w n"Er • . 41421-kt:!bb rPit Mtg. IAA •K0)50.3%.•;;..baeJ!....#+�s.Y:n-.V!rCsxt7,z.::axti);�Cyw. e au aLI au au T OT 6 TT 6 /COE L Z ' C SCOE O .0 SCOC 8 ti 9?.0E 0C 6Z4OC 6C -CAE 6 ? ` O E • t be C VIC 8017g 3 9- Ec Wd SO: . ..... ..K...:n•✓y}H..o.e...4Rr.KM✓ 4.0 • q4... ..... A.• KAX...-f..r• • -rM. r:A-c•--• • Y•G.LN• 1 y } 1 S • ES ; kid OT■s . aclaA•Aswws `mO.re•a..wa2147PI.taclot: exhipa1Ne`nappit'Jw7Cs> .: ••••• VIA eotj c • 17/C i• om. t*a'ri1,O)v *• ES lad ST:8 ♦.•..l:i 4Y.Y .1. Y1l.� -trcti� �.•i-'*.ttYL..•�Alt'Y' _ . . e cr t c VIE 80.17c ems, VIE SCEs SCES" c9c 86-Tc 8C,IS VIE 8LI.g • V 8CLS L fl 1 fir fir" J....• �- -... it 0•# w.:astmc7•LIGS...•. ... f • E c Ifid OM =B kid S :El ov:s TS kid Sv• TS Nd os:s kid ES:13 ic Wd S9:8 84TS Wd 00:6 8'lad S:6 em = ...a . 1 s� W • 4 ' DI.6 D/ f i , 31.4 3U.JL 11:10 PM 51.8 57 78 37.4 , 30.32 11:05 PM ! 51.8 57 78 37.4 30.32 i f 11,00 PM 51.8 57.78 37.4 rz� 4 4 30.33 4 10:55 PM 51.8 57.78 F 37.4 30.32 10:53 PM 51.08 58 5 37 04 30.32 10:50 PM 51.8 57.78 37 4 30.32 5 10:45 PM } 51 8 57 78 37 4 30.32 10:40 PM ; 51.8 57.78 37.4 10:35 PM 150 61.76 37.4 30.32 10:30 PM 50 61 76 37.4 30.32 30.32 10:15 PM 48.2 61.51 i 35 6 30.32 10:10 PM 50 61.76 37.4 30.32 10:05 PM 50 10:00 PM 50 9:55 PM 51.8 5 5 5 5 5 5 5 5 nnw nw nW rtvv 11W nW nnw nnw nnw nnw 61.76 37.4 30.32 4 n 61.76 37.4 30.32 57.78 37.4 30.32 4 4 t'1 nne igh: 62.6062.6°f: 0 5 PM Low: 37.4°f (Z4:00 AM -O .Approx. Precipitation/ Rain -total: € n. 11:53 PM 51..08 t 1-50 PM 51.8 11;45 PM 51.8 11:4.0 PM 5:1 om' W< d 4 n z %4 , 11:30 PM 51.8 11:15 PM 51.8 11;10 PM 51.E " . ocalcondi.ti:ons.cornAceate$o rAon_colo : ( @s .,. Log in Pirate Ship Sun), t 1:6t- 202.2 Time (MDT) Temps Humidity (04) 11:55 PM 51.8. 53.81 6.0 5 .5 3.81 . 1 5:3.. 81 53.81 53.81 57f C Y 3 de 0 i .S: o£ 5 'Y b.2 T/ast. p, i....k Organic Honey a. 0 Colorado Credit Unit.. Dew Point (On Barometer (infrC')r 0. 35.96 30.32 ,_35, Y '54 (- Nei .≥ v ., 32 0, r'..2 30.32 Ju. 35,6 30.32 37.4 30.32 37.4 30.32 S0. ) peed 5 5 4 Wind.:t� a .. Direction nnw iA N 4.g nw nw tinw rmw W M r ebsi e Editor Wind Gust (mph) 1 r. s, Rain Total (in.) Depth: [tYY/Nv.w ..6.-...r. a • WNW i .. _ ... ..::..i . .may %':ea .:}: ••v.w( _.:fa%...an::.-..•<w:. SS:Si:.'r:T.vf%:f':: :2ii?:n ..n ...:•.::c•••-::/..i.•'..h "�:: Z S . t . ::::.:•: X;;.C>'YitS'i:: $iC!ca..:AWC c.-;dS.-`v:4:;:. v. $i,Nr3Dli>Y76Y,G,.'Y;"X:ii,.•: :;:iigi.W.?:.(0), 'V3'.::vR::;2 v�.:.�,: ..: - i. L S 1 TOWN OF HUDS0.1 50 Beech Street Hudson, CO 80642 September 14, 2022 Chris Gathman Weld County Planning Depart -rent 1555 N 17th Ave Greeley, CO 80631 RE• Referral Response, Case No• TSU22=0009 Temporary Seasonal Use Permit for Light Festival Dear Mr Gathman, The Town of Hudson received a referral request for the Temporary Seasonal Use Permit for Light Festival The Town has concerns regarding the proposal for the following reasons 1 Fire danger These last couple of years especially, high winds, dry conditions, etc have increased fire danger There are many acres of dry -farmed fields between this venue and the Town to account for regarding fire danger, and it does not appear that specifically High Wind Warnings (such as those issued by the National Weather Service) are specifically taker into account when an event cancellation is made for health safety purposes High Winds Warnings should be added to the Dismissal events listed, to include Mass Casualty Incident, Severe Storm Warning, Flood Warning, High Wind Warning, or other natural disasters Again, the Town of Hudson would like to thank you for the opportunity to comment on the proposed application Please include Hudson on the formal referral list for this area as we would like the opportunity to review and comment on any new or associated applications or development requests in the future Sincerely, 9.,,,,,--, 64,),"'".4-, Jennifer Woods, AICP Hudson Town Planner Hello