HomeMy WebLinkAbout20221507.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, JUNE 6, 2022
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, June 6, 2022, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Scott K. James, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Perry L. Buck
Commissioner Steve Moreno
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
• MINUTES:
1) Commissioner Moreno moved to approve the Minutes of the Board of County Commissioners meeting
of May 16, 2022, as printed. Commissioner Buck seconded the motion and it carried unanimously.
• 2) Commissioner Freeman moved to approve the Minutes of the Board of County Commissioners
meeting of May 18, 2022, as printed. Commissioner Buck seconded the motion and it carried
unanimously.
• 3) Commissioner Buck moved to approve the Minutes of the Board of County Commissioners
meeting of May 23, 2022, as printed. Commissioner Moreno seconded the motion and it carried
unanimously.
El CERTIFICATION OF HEARINGS: Commissioner Buck moved to approve the Certification of
Hearings conducted on May 18, 2022, as follows: 1) USR22-0001 — Valentin Gasca-Lopez,
2) USR22-0006 — Andrew Castle and Angela Knopf -Castle, and 3) 2MJUSR22-17-0003 Delbert and
Rosalie Wertz, and George L. Sandburg Irrevocable Trust, c/o Winter Seed and Ag Services, LLC.
Commissioner Freeman seconded the motion, which carried unanimously.
• PUBLIC INPUT: No public input was given.
El AMENDMENTS TO AGENDA: There were no amendments to the agenda.
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• CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda, as printed.
Commissioner Freeman seconded the motion and it carried unanimously.
• COMMISSIONER COORDINATOR REPORT: Commissioner Buck reported the Board met in Vail,
Colorado, for the summer Colorado Counties, Inc. (CCI) Conference, and stated it was very informative.
She thanked Bruce Barker, County Attorney, for his program; and Jennifer Finch, Public Information
Officer, for her presentation, which allowed Weld County to stand out in Colorado. Commissioner
Freeman stated the State's Collective Bargaining Bill that passed recently, will have other Counties
reaching out to Mr. Barker to begin their own Home Rule Charter process. Commissioner Saine reported
Jamie Ulrich, Director of the Department of Human Services, presented the Early Childhood Bill, and
commended her for her dedication and deliverance of this Bill which made Weld County proud to support
the bill.
PROCLAMATIONS:
1) GREELEY STAMPEDE DAYS - JUNE 23, 2022, THRU JULY 4, 2022: Chair James read the
proclamation for the record. The Stampede Committee, including their mascot, were present with
Justin Watada, General Manager, who stated this is the 100th Anniversary of the Greeley Stampede and
expressed their gratitude for the Board's support for the last 99 years, because without the partnership
between Weld County and their Committee, the event would not be what it is today. In turn, each
Commissioner expressed their appreciation for their incredible hard work year-round, and stated every
year they showcase Greeley and Weld County with their concert series, rodeos, and all-around family -
oriented fun for 12 days leading up to July 4th, with a Fireworks show to wrap up the event, and celebrate
the Nation's Independence. (Clerk's Note: The group gathered for a photo opportunity).
_= 2) REUNIFICATION MONTH — JUNE 2022: Chair James read the proclamation for the record.
Tami Grant, Deputy Director of the Department of Human Service, recognized the efforts of the Child
Welfare Division, and thanked those who were in attendance. She further stated on June 22, 2022, there
will be a celebration to showcase families who have been successfully reunified, and reported 61% of
families were reunified in 2021, and 59% to date in 2022. Via a translator, a family who was present,
shared their story of challenges they overcame and expressed their gratitude for the services available
to support recovery and bring their children back home. Ms. Grant invited staff to introduce themselves
for the record. In turn, each Commissioner expressed their gratitude for the continued work with the
children and families of Weld County with great success rates for reunification, and stressed the
importance of the trauma that often accompanies the separation of children from their parents, and the
foster and kinship homes that are there to help in the recovery process, with the ultimate goal being
reunification with parents. (Clerk's Note: The group gathered for a photo opportunity).
• WARRANTS:
1) GENERAL WARRANTS - MAY 31, AND JUNE 3, 2022: Commissioner Buck moved to approve the
General Warrants, as printed. Commissioner Moreno seconded the motion and it carried unanimously.
• BIDS:
1) PRESENT BID #62200071, CRS 72 AND 76 PAVING PROJECT - DEPARTMENT OF PUBLIC
WORKS: Christie Peters, Purchasing Department, stated the engineering estimate for this project is
$1,383,664.50, and five (5) bids were received and staff with make a recommendation on June 20, 2022.
• 2) PRESENT BID #B2200085, CARBIDE CUTTING BITS (PICKS) - DEPARTMENT OF PUBLIC
WORKS: Ms. Peters stated three (3) bids were received and staff with make a recommendation on
June 20, 2022.
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3) PRESENT BID #B2200089, RECYCLED ASPHALT CRUSHING - DEPARTMENT OF PUBLIC
WORKS: Ms. Peters stated two (2) bids were received and staff with make a recommendation on
June 20, 2022.
El 4) PRESENT AND APPROVE EMERGENCY BID #B2200086, CHIP SEAL OIL SUPPLY -
DEPARTMENT OF PUBLIC WORKS: Ms. Peters stated this approval would allow for renewal option in
2023, and 2024, and further stated two (2) bids were received and staff is recommending approval for
the lowest bidder who meets specifications, Vance Brothers, Inc., for the total amount of $1,093,257.00.
She further reported staff's request for emergency approval is to purchase prior to the price of oil
increasing. Commissioner Moreno moved to approve said bid on an emergency basis. The motion was
seconded by Commissioner Freeman, and it carried unanimously.
NEW BUSINESS:
1) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER
P9106127 -ANADARKO PETROLEUM CORPORATION: Brenda Dones, Weld County Assessor, stated
the oil and gas equipment listed on this business personal property account was being repaired or stored
in a storage yard outside of Johnstown, Colorado. She further stated every year businesses are required
to declare their business personal property on a declaration form, and the petitioner reported there was
no equipment at this location; however, staff mistook the declaration form and worked the assessment
as if there was equipment. Ms. Dones stated the petitioner notified the office of the error; and staff
concluded that location was in fact closed, and staff recommends approval of the petition for abatement
for tax year 2021, for the recalculated value from $336,870.00, to $0.00, which results in a tax refund of
$11,026.84. Commissioner Buck moved to approve said petition, in part. The motion was seconded by
Commissioner Moreno, and it carried unanimously.
2) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER
R1763302 - JCK GRAVEL, INC.: Ms. Dones stated this 36.72 -acre parcel of vacant land, is located
directly west of St. Vrain State Park, off State Highway 119. She further stated staff completed multiple
assessments in the area, in 2021, that were lakefront or reclaimed gravel pits, and valued this property
as a lakefront property, but were later contacted by the landowner who confirmed it to be landlocked, and
will become a part of the State upon the passing of the landowner. Thus, staff reevaluated this property
as unbuildable land at $500.00 per acre, and further recommends approval of the corrected value from
$653,640.00, to $18,360.00, resulting in a taxable amount from $17,865.27 to $501.77, resulting in a tax
refund of $17,363.50. Commissioner Saine moved to approve said petition. The motion was seconded
by Commissioner Freeman, and it carried unanimously.
3) CONSIDER CONTRACT ID #5834 STATEMENT OF WORK FOR WORKFORCE
SUPPLEMENTAL FUNDING PURCHASE ORDER FOR BILINGUAL LAY COMMUNITY HEALTH
WORKERS (PROMOTORAS) AND AUTHORIZE CHAIR TO SIGN: Mark Lawley, Director of the
Department of Public Health and Environment, stated this Statement of Work provides funding to
temporarily hire five (5) part-time, bilingual lay workers who serve as an advocate, educator, outreach,
and interpretator in the communities. Commissioner Moreno moved to approve said statement of work
and authorize the Chair to sign. The motion was seconded by Commissioner Buck, and it carried
unanimously.
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• 4) CONSIDER CONTRACT ID #5863 STATEMENT OF WORK FOR WASTE TIRE INSPECTION
PROGRAM AND AUTHORIZE CHAIR TO SIGN: Mr. Lawley stated under this statement of work
Weld County will assist the State to ensure the waste tire industry complies with the Solid Waste Act
regulations in the community. He further stated the County will receive reimbursement for employee
wages, fringe benefits, travel costs, materials, and supplies. Commissioner Freeman moved to approve
said statement of work and authorize the Chair to sign. The motion was seconded by Commissioner
Buck, and it carried unanimously.
• 5) CONSIDER CONTRACT ID #5916 APPLICATION, GRANT AWARD LETTER, AND SUMMARY
OF GRANT AWARD TERMS AND CONDITIONS FOR COMMUNITY INVESTMENT GRANT AND
AUTHORIZE CHAIR TO SIGN: Mr. Lawley stated this one-time grant award of $25,000.00, will provide
equipment and supplies to support health education and clinical outreach. In response to Commissioner
Saine, Mr. Lawley stated this program has not changed from last year. Commissioner Freeman moved
to approve said application, grant award letter and summary of terms and conditions and authorize the
Chair to sign. The motion was seconded by Commissioner Buck, and it carried unanimously.
• 6) CONSIDER AMENDMENT #1 TO MASTER CONTRACT FOR COMMUNITY CORRECTIONS
SERVICES AND AUTHORIZE CHAIR TO SIGN: Doug Erler, Director of the Department of Justice
Services, stated due to changes in the legislative Long Bill, effective July 1, 2022, there is an amendment
that the State directed Corrections Services to remove fees, and instead have higher per diem rates. This
contract amendment is the County's recognition of this change. Commissioner Freeman moved to
approve said amendment and authorize the Chair to sign. Seconded by Commissioner Moreno, the
motion carried unanimously.
El 7) CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR 2022 WELD COUNTY FAIR
HORSE AND CARRIAGE SERVICES AND AUTHORIZE CHAIR TO SIGN - MOUNTAIN SHADOWS
CARRIAGES, C/O DARIN HENRY: Jenette Masarie, CSU Extension Service of Weld County, stated the
contract is to have carriage rides at the 2022 Weld County Fair. Commissioner Moreno moved to approve
said agreement and authorize the Chair to sign. Commissioner Buck seconded the motion and it carried
unanimously.
8) CONSIDER RENTAL CONTRACT FOR 2022 WELD COUNTY FAIR AND AUTHORIZE CHAIR
TO SIGN ELECTRONICALLY - FLEXX PRODUCTIONS, LLC: Ms. Masarie stated this contract is for
supplies for the 2022 Weld County Fair. The motion to approve said contract and authorize the Chair to
sign electronically was made by Commissioner Buck, seconded by Commissioner Saine, and it carried
unanimously. Ms. Masarie passed out a `Save the Date' invitation to the Board, and Commissioner Buck
thanked her, as well as everyone who plays a role in the Weld County Fair.
ki 9) CONSIDER TEMPORARY CLOSURE OF CR 80 BETWEEN CRS 23 AND 29: Amy Mutchie,
Department of Public Works, stated this closure is to begin June 6, 2022, and go through July 1, 2022,
for a bridge re -deck, and the detour route is paved with message boards put out in advance for public
notice. Commissioner Saine moved to approve said temporary closure. The motion was seconded by
Commissioner Moreno, In response to Commissioner Moreno concerning distance, Ms. Mutchie
explained there is a Subdivision in the area and the goal is to get traffic directed to paved surfaces. There
being no further discussion, the motion carried unanimously.
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10) CONSIDER EXTENSION OF TEMPORARY CLOSURE OF CR 22 BETWEEN CRS 31 AND 41:
Ms. Mutchie stated staff is requesting an extension of this closure to August 12, 2022, for a re -deck of
Bridge 22/35A, as well as full reconstruction and paving of County Road (CR) 22 between CRs 31 and 41.
Ms. Mutchie explained the extension is due to weather delays caused by weeks of high winds.
Commissioner Freeman moved to approve said extension of temporary closure. Seconded by
Commissioner Buck, the motion carried unanimously.
• 11) CONSIDER APPLICATION FOR TRANSFER OF OWNERSHIP FROM RIVER GARDEN
WINERY, LLC, DBA RIVER GARDEN WINERY, TO SALT AND ACRES, LLC, DBA SALT AND ACRES,
FOR A VINTNER'S RESTAURANT (COUNTY) LIQUOR LICENSE, AND AUTHORIZE CHAIR TO SIGN:
Bruce Barker, County Attorney, stated he reviewed the application, reported that it is complete with no
concerns from referral agencies, and referenced a Letter of Inspection completed by Commissioner Saine
on May 27, 2022. Chad Cooper, applicant representative, along with Justin and Danielle Caruso,
applicants, were present for questions, and explained they intend to focus on creating a family -friendly,
community event space to welcome people into a wholesome environment. Commissioner Saine
reported she inspected this location and commended the applicants ona thoughtful expansion of outdoor
space to host special events, and live music. Commissioner Saine found it to be a great way to showcase
Weld County. No public testimony was offered concerning this matter. Commissioner Saine moved to
approve said application and authorize the Chair to sign. The motion was seconded by Commissioner
Buck, and it carried unanimously.
• PLANNING:
1) CONSIDER PARTIAL VACATION OF TWO -LOT RECORDED EXEMPTION, RE -2386, FOR
REMOVAL OF LOT B - CR 89, LLC, C/O RYAN ANDRE: Maxwell Nader, Department of Planning
Services, stated staff received a letter requesting the removal of Lot B from Recorded Exemption,
RE -2386, that will result in an unplatted parcel which will be larger than 35 acres. He gave a brief overview
of the property history and location, and stated Lot A will not be a part of this action and no easements
are impacted by the vacation. Mr. Nader stated staff recommends approval based on the applicant
submitting an updated vacation plat and deed to the Department of Planning Services for review, and
upon approval, send it for recording. Ryan Andre, applicant, was present for questions. No public
testimony was offered concerning this matter. Commissioner Saine moved to approve said partial
vacation, with the Condition of Approval. The motion was seconded by Commissioner Moreno, and it
carried unanimously.
• 2) CONSIDER CONTRACT ID #5815 PARTIAL RELEASE OF PROJECT COLLATERAL AND
ACCEPT WARRANTY COLLATERAL TO BE RETAINED FOR RURAL LAND DIVISION FINAL PLAN,
RLDF21-0002 - RICHARD AND PATRICIA STAHL: Jazmyn Trujillo -Martinez, Department of Planning
Services, requested the Board release 85% of the current project collateral in the amount of $6,375.00,
and retain the two-year warranty collateral in the amount of $1,125.00. She further stated the required
improvements were inspected and deemed acceptable, and staff recommends approval. Commissioner
Buck moved to approve said partial release of project collateral and accept warranty collateral. The
motion was seconded by Commissioner Saine, and it carried unanimously.
el 3) CONSIDER CONTRACT ID #5817 AMENDED AND RESTATED IMPROVEMENTS AND ROAD
MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR
IMPROVEMENTS, ACCEPT OFF -SITE WARRANTY COLLATERAL FOR PLANNED UNIT
DEVELOPMENT PLAN, S-299/IA19-0019 AND AUTHORIZE CHAIR TO SIGN - BEEBE DRAW FARMS
AUTHORITY AND REI, LLC: Ms. Trujillo -Martinez stated the improvements were completed prior to
project collateral, therefore, staff requests the Board accept warranty collateral in the amount of
$148,065.75, procured in the form of company check #2728, from Beebe Draw Farms Authority, to be
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retained for the duration of the two-year warranty period. She further stated the applicant has completed
all necessary improvements, which were inspected and deemed acceptable, and staff recommends
approval. Commissioner Moreno moved to approve said amended agreement, accept said off -site
warranty collateral, and authorize Chair to sign. The motion was seconded by Commissioner Saine, and
it carried unanimously.
4) CONSIDER CONTRACT ID #5814 RELEASE OF COLLATERAL AND ACCEPT
REPLACEMENT COLLATERAL AND NEW OWNERSHIP NAME FOR USE BY SPECIAL REVIEW
PERMIT, USR-1747 - NGL WATER SOLUTIONS DJ, LLC, FORMERLY HIGH SIERRA WATER
SERVICES, LLC: Ms.Trujillo-Martinez stated there has been a change in the bonding company for NGL
Water Solutions DJ, LLC, and requested Performance Bond No.09065627, from Fidelity and Deposit
Company of Maryland, and Performance Bond No. 0233377, by Berkley Insurance Company, in the
amount of $9,750.00, be released and cancelled. She further requested the replacement Performance
Bond, No. N-9000079, from Indemnity National Insurance Company for the amount of $9,750.00, be
accepted. Commissioner Buck moved to approve said release of collateral, accept replacement
collateral, and accept new ownership name. The motion was seconded by Commissioner Saine, and it
carried unanimously.
5) CONSIDER CONTRACT ID #5813 RELEASE OF COLLATERAL AND ACCEPT
REPLACEMENT COLLATERAL AND NEW OWNERSHIP NAME FOR USE BY SPECIAL REVIEW
PERMIT, USR-1769 - NGL WATER SOLUTIONS DJ, LLC, FORMERLY HIGH SIERRA WATER
SERVICES, LLC: Ms.Trujillo-Martinez stated there has been a change in the bonding company for NGL
Water Solutions DJ, LLC, and requested Performance Bond No. 09065628, in the amount of $45,000.00,
from Fidelity Insurance Company, and Performance Bond No. 0233378, from Berkley Insurance
Company, be released and cancelled. She further requested the replacement Performance Bond,
No. N-9000075, from Indemnity National Insurance Company for the amount of $45,000.00, be accepted.
Commissioner Freeman moved to approve said release of collateral, accept replacement collateral, and
accept new ownership name. The motion was seconded by Commissioner Buck, and it carried
unanimously.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:56 a.m.
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These Minutes were approved on the 20th day of June, 2022.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: xL ;eA
Weld County Clerk to the Board
Deputy Clerk to the Bo
oti K. James, Chair
Lori Saine
Steve Moreno
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