HomeMy WebLinkAbout20210620.tiffCor* kc 1 11D5'
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: February 8, 2022
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Agreement Amendment with HopSkipDrive, Inc.
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Agreement Amendment with HopSkipDrive, Inc.
The Department entered into a Professional Services Agreement with HopSkipDrive, Inc., identified as
Tyler ID 2021-0620 on March 3, 2021. The Department wishes to renew the Agreement with
HopSkipDrive, Inc. for an additional year, term dates March 1, 2022 through February 28, 2023. Changes
to the rates for the new term are noted in the table below.
Core Service Area Rates for Each Ride
Current rates (March 1, 2021 -February 28, 2022)
New rates (March 1, 2022 -February 28, 2023)
Initiation fee: $19.00
Initiation fee: $29.00
Per mile fee: $2.99
Per mile fee: $3.15
I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair
to sign.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
I
Steve Moreno
Lori Saine
y c
Pass -Around Memorandum; February 8, 2022 - CMS ID 5558 Page 1
-
ZoZ -o(.oz o
AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND HOPSKIPDRIVE, INC.
This Agreement Amendment, made and entered into _______ day of OVU 2022 by and between the Board
of Weld County Commissioners, on behalf of the Weld County Department of Human Servic s, hereinafter referred to as the
"Department", and HopSkipDrive, Inc., hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an Agreement for alternative transportation services, (the "Original Agreement")
identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-0620, approved on March 3,
2021.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the
Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms
provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end on February 28, 2022.
• These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties.
The following additional changes are hereby made to the current Agreement:
1. Term
This Agreement is being renewed for an additional year for the period of March 1, 2022 through February 28,
2023.
2. Exhibit A, Scope of Services and Rate Schedule, is hereby amended as attached.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above
written.
OF COUNTY COMMISSIONERS
OUNTY, COLORADO
K. James, Chair FEB 1 6 2022
HopSkipDrive, Inc.
1320 E. 7th Street, Suite 200
Los Angeles, California 90021
By: Jo. ,/ McFarland (Feb 3, 2022 0947 PST)
Joanna McFarland, Chief Executive Officer
Date: Feb 3, 2022
a2-o/—b(.0o2O
EXHIBIT A
SCOPE OF SERVICES AND RATE SCHEDULE
A. GENERAL DESCRIPTION OF PRIMARY OBJECTIVE
To arrange foster youth transportation services in a manner that ensures a premium level of
customer support and the safety and security of the youth being transported.
B. SERVICE DETAILS
• Modalities, Curriculum or Tools
o Through the use of an app -based directional model, the live operations team maintains
continuous contact with each vehicle while tracking the rides in real time. This
application provides notifications if an incident should one occur, a photo and contact
information of the driver, real-time tracking of location for organizations and caregivers,
and manage the scheduling and reservations of rides.
• Anticipated Frequency of the Service
o Daily throughout the year.
• Anticipated Duration of the Service
o This service contract's initial term is for one (1) year, with the majority of services to
occur during the school year to support school stability.
• Goals of the Service
o The primary goal is to remove transportation as a barrier to allow for further opportunity
for foster youth of Weld County.
• Outcomes of Service
o The short and long-term outcomes of the service will be evident in reduced number of
school placement changes, reduction of chronic absenteeism or tardiness, and improved
education outcomes for foster youth who are able to maintain school stability with the
support of reliable and safe transportation.
• Target Population
o Children ranging from age six (6) to eighteen (18), and beyond based on the needs of
Weld County.
o Younger foster youth can be transported if a parent or guardian is present to install a car
seat and ride along.
o The service can also be utilized for transitional aged youth, teen parents, and court
involved youth, as needed in addition to foster youth.
• Service Location
o Contractor will provide services to support Weld County and the nearby metro areas
within and in the surrounding areas of Weld (Greeley, Fort Collins, and Boulder).
• Language
o English with full professional proficiency.
• Transportation of Clients
o Service area is divided into two (2) categories: Core Service Areas (within blue line of
attached map) and Extended Service Areas (outside of the blue line of the attached map)
based on area zip codes.
C. PAYMENT FOR SERVICES
• Funding Source
o Every Student Succeeds Act (ESSA) for school transportation.
o Child Welfare Block for visitation transportation.
• Core Service Area Rates for each ride
o $29.00 Initiation
o $3.15 per mile
• Extended Service Area Rates for each ride
o $29.00 Initiation
o $5.00 per mile
• Cancellation/No Show for Both Service Areas
o $0 if cancelled with eight (8) hours of notice.
o 50% of total ride fee for shortest route if cancelled between eight (8) hours — one (1) hour
of scheduled ride.
o 10(P/o of total ride fee if cancelled within one (1) hour of scheduled ride time.
• Additional rider rate
o $0 with the same points of origin and destination.
• Aggregate per mile rate for shared mileage
o $.50 applicable for multiple riders with different points of origin or destination.
• Invoice and Payment
o Cortractor shall provide County with an invoice via email to Doug Hainley at
Hainlejd@weldgov.com, in a format consistent with the following Sample Invoice and
Sample Supporting Documentation, within thirty (30) days of the end of each month
during which Services were provided.
o County shall pay Contractor within thirty (30) days of County's receipt of such invoice.
New Contract Request
Entity Information
Entity Name*
HOPSKIPDRIVE INC
Contract Name *
HOPSKIPDRIVE INC (AMENDMENT 1)
Contract Status
CTB REVIEW
Entity ID *
L,00040598
❑ New Entity?
Contract ID
5558
Contract Lead *
APEGG
Contract Lead Email
apeggtweldgov. corn; cobbx
xlkCaweldgov.com
Parent Contract ID
20210620
Requires Board Approval
YES
Department Project #
Contract Description
AMENDMENT 1. TERM: 3/1/22-2/2823.
UPDATED TERM DATES
AND RATES.
Contract Description 2
PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO
CTB: 2'10j22.
Contract Type*
Department
Requested BOCC Agenda Due Date
AGREEMENT
HUMAN SERVICES
Date* 02/192022
02,23, 2022
Amount*
Department Email
S0.00
CM-
Will a work session with BOCC be required?*
Hu man Services( *veldgov.co
NO
Renewable
m
NO
Does Contract require Purchasing Dept. to be included?
Department Head Email
Automatic Renewal
CM-HumanServices-
DeptHeadti weldgov,com
Grant
County Attorney
GENERAL COUNTY
IGA
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY WELDG
OV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
02:'14;2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
02:1612022
Originator
APEGG
Review Date
0103:2023
Committed Delivery Date
Renewal Date
Expiration Date*
02.28/2023
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approver
CHERYL PATTELLI
Finance Approved Date
02/14/2022
Tyler Ref #
AG 021622
Legal Counsel
CAITLIN PERRY
Legal Counsel Approved Date
02i14:'2022
Date of signature: 31 I7
RESOLUTION
RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR ALTERNATIVE
TRANSPORTATION SERVICES AND AUTHORIZE CHAIR TO SIGN -
HOPSKIPDRIVE, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Professional Services
for Alternative Transportation Services between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and HopSkipDrive, Inc., commencing March 1, 2021, and ending February 28,
2022, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Agreement for Professional Services for Alternative
Transportation Services between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human Services,
and HopSkipDrive, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 3rd day of March, A.D., 2021, nunc pro tunc March 1, 2021.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Steve Preno, Chajr—
ames, Pro -T
F
MRKe rreeman
Lori Saine
2021-0620
HR0093
ca*cw+ ru L/q 71
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: February 16, 2021
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Professional Services Agreement with
HopSkipDrive, Inc.
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Professional Services Agreement with
HopSkipDrive, Inc. The Department is requesting to enter into a Professional Services Agreement with
HopSkipDrive, Inc. for alternative transportation services. The service will be used to transport foster
youth in a safe manner, primarily to and from school. By removing transportation as a barrier, this
service will help reduce school placement changes, chronic absenteeism, and tardiness. Funding for this
service will be paid through Every Student Succeeds Act (ESSA) for school transportation and Child
Welfare Block when used for visitation transportation.
Core Service Area Rates for each ride:
• Initiation fee - $19.00
• Per mile fee - $2.99
Extended Service Area Rates for each ride:
• Initiation fee - $19.00
• Per mile fee - $5.00
The term of this Agreement is March 1, 2021 through February 28, 2022 with the option to
renew, in writing, on an annual basis.
Legal (G. Kalousek) has reviewed and approved the Agreement.
Pass -Around Memorandum; February 16, 2021 — ID 4471 Page 1
2021-0620
a3/° 0'93
3
PRIVILEGED AND CONFIDENTIAL
I do not recommend a Work Session. I recommend approval of this Agreement.
Approve Schedule
Recommendation Work Session Other/Comments:
PerryL. Buck
Mike Freeman
Scott K. James, Pro
-Tern
Steve Moreno, Chair
Lori Saine
Pass -Around Memorandum; February 16, 2021 — ID 4471 Page 2
WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN WELD COUNTY & HOPSKIPDRIVE, INC.
ALTERNATIVE TRANSPORTATION SERVICES
rd
THIS AGREEMENT is made and entered into this a days 2021, by and between the County of Weld, a
body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is
1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and HopSkipDrive. Inc., whose address is
1320 E. 7' Street, Suite 200, Los Angeles, CA 90021, hereinafter referred to as "Contractor".
WHEREAS, County desires to retain Contract Professional as an independent Contract Professional to perform
services as more particularly set forth below; and
WHEREAS, Contract Professional has the ability, qualifications, and time available to timely perform the services,
and is willing to perform the services according to the terms of this Agreement.
WHEREAS, Contract Professional is authorized to do business in the State of Colorado and has the time, skill,
expertise, and experience necessary to provide the services as set forth below;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto
agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A which
forms an integral part of this Agreement. Exhibit A is specifically incorporated herein by this reference.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Project and
agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Project
described in Exhibit A.
3. Term. The term of this Agreement begins March 1, 2021 and shall continue through February 28, 2022. This contract
may be extended annually upon written agreement of both parties.
4. Termination. Either party has the right to terminate this Agreement, with or without cause on thirty (30) days written
notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of
the Agreement.
5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both
parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and
until Contractor has obtained written authorization and acknowledgement by County for such additional services.
6. Compensation/Contract Amount. Upon Contractor's successful completion of the Project, and County's acceptance
of the same, County agrees to pay an amount no greater than the amount set forth in Exhibit A for the term of this Agreement.
This Agreement will be paid with funding limited to Every Student Succeeds Act (ESSA) and Child Welfare Block funding
sources. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be
solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of
this Agreement.
Contractor agrees to work within the confines of the Scope of Services outlined in Exhibit A.
7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents
or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the
execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall
be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement..
Contractor is not entitled to unemployment insurance or workers' compensation benefits through Weld
County and Weld County shall not pay for or otherwise provide such coverage for Contractor.
Unemployment insurance benefits will not be available to Contractor for services provided under this
Agreement. Contractor shall pay when due any/all applicable employment taxes and income taxes and
local head taxes (if applicable) incurred as a result of the services provided under this Agreement.
8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular
reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of
this Project without County's prior written consent, which may be withheld in County's sole discretion.
9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall
become or remain (as applicable), the property of County, to the extent that the services performed pursuant to this
Agreement constitute the development of intellectual property on behalf of the County.
10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees
not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking
written permission from the County, except as required by law. Contractor agrees to advise its employees, agents, and
consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by
this agreement.
11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner
consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents
and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner,
consistent with industry standards, and that all services will conform to applicable specifications.
12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed
to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor.
Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a
waiver of any of the County's rights under this Agreement or under the law generally.
13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile liability
insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance
shall be provided to County prior to the performance of any services under this Agreement. Professional Liability (Errors
and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions
defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful
acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of
operations under this Contract resulting from professional services. In the event that the professional liability insurance
required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under
the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an
extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is
completed.
Minimum Limits:
Per Loss
Aggregate
1,000,000
2,000,000
14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees,
from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers'
compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or
court decree, except to the extent that such damages are caused by the gross negligence, willful misconduct, or material
breach by County, its officers, agents, or employees.
15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder,
without the prior written approval of County.
16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or
otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable
control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions.
17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations
in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment
practices.
18. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or
persons to perform services of the same or similar nature.
19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein,
contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This
instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject
matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed
by both parties.
20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds
for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does
not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year.
21. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to
this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest
whatsoever in the service or property which is the subject matter of this Agreement.
22. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a
court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that
this Agreement is then capable of execution within the original intent of the parties.
23. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express
or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental
Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
24. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions
of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included
in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties
receiving services or benefits under this Agreement shall be an incidental beneficiary only.
25. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been
approved by the Board of County Commissioners of Weld County, Colorado or its designee.
26. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in
the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by
reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute
between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said
dispute.
27. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous
participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld county of the most recent
employment for a PERA contributing employer.
28. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not
knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the
employment eligibility of all employees who are newly hired for employment in the United States to perform work under
this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to
C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under
this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall
not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -
Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while
this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the
public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor
and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting
with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the
illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the
subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an
illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant
to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of
Colorado program, Contractor shall, within twenty days after hiring an new employee to perform work under the contract,
affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not
altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized
affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements
of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-
101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and
consequential damages.
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or
state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older
is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits
provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury
that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b)
shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the
forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract.
29. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees
to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibit A, is the complete and
exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and
any other communications between the parties relating to the subject matter of this Agreement.
30. Relationship between the County and its Families.
(a) "Contractor may contact the adult parents and legal guardians of the County's riders (each, a "Family"
and collectively, the "Families") regarding any issues that may arise in connection with the Services, however, County staff
must also be notified of any contact related to material issues with Services. Material issues include serious incidents,
including accidents and Rider behavior issues. In the event of a serious incident in connection with the Services, including
without limitation an accident, Contractor shall contact each of the following individuals immediately, in the following
order: (i) [Doug Hainley (970) 400-6210, and (ii) Ryan Traylor (970) 400-6266, immediately prior to contacting the
Families."
(b) County acknowledges that Contractor's Terms of Use specifically indicates that minors are not
permitted to use HopSkipDrive accounts. County shall communicate to Families and their riders that minors are not
permitted to use the HopSkipDrive app or contact Contractor's Customer Support team to request changes to their rides.
(c) If there is damage to a Driver's vehicle caused by a rider using Contractor's services under this
Agreement, Contractor will immediately contact the County and provide pictures, invoices and any other supporting
documentation to the County regarding the damage and cost to repair. The County acknowledges and agrees that County
may be responsible for additional costs if damage is caused by a rider using services under this Agreement. Damages
include any actual physical damage or professional cleaning required as a result of a rider's actions. The damage fee
requested by Contractor will be based on Contractor's reasonable assessment of the damage and supporting documentation.
31. Authority of County to Arrange Transportation. County represents and warrants that it is legally authorized to
arrange transportation using Contractor on behalf of the parents and guardians of County's riders.
32. License. Subject to all limitations and restrictions contained herein, Contractor grants County a limited,
nonexclusive and nontransferable right to access and operate the object code form of the software made available to County
on a Software -as -a -Service basis (the "Application"), solely to utilize the Services. In no event will County disassemble,
decompile, or reverse engineer the Application or knowingly permit others to do so. By signing this Agreement, County
irrevocably acknowledges that, subject to the licenses granted herein, County has no ownership interest in the Software or
related materials provided to County. Contractor will own all right, title, and interest in such Software and related materials,
subject to any limitations associated with intellectual property rights of third parties. Contractor reserves all rights not
specifically granted herein.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day,
month, and year first above written.
COUNTY:
ATTEST: „gJ V •��. AO;4i BOARD OF COUNTY COMMISSIONERS
Weld C n lerk to the Bo d WELD COUNTY, COLORADO
By:
Deputy Cler o the oard E � Steve Moreno, Chair MAR 0 3 2021
186
HopSkipDrive, Inc.
1320 E. 7th Street
Suite 200
Los Angeles, CA 90021
310-751-0672
9... 1
By: JoanMcFarland(Feb 12, 2021 13:11 PST)
Joanna McFarland, CEO
Feb 12, 2021
Date:
EXHIBIT A
SCOPE OF SERVICES AND RATE SCHEDULE
A. GENERAL DESCRIPTION OF PRIMARY OBJECTIVE
To arrange foster youth transportation services in a manner that ensures a premium level of customer support and
the safety and security of the youth being transported.
B. SERVICE DETAILS
• Modalities, Curriculum or Tools: Through the use of an app -based directional model, the live operations team
maintains continuous contact with each vehicle while tracking the rides in real time. This application provides
notifications if an incident should one occur, a photo and contact information of the driver, real-time tracking of
location for organizations and caregivers, and manage the scheduling and reservations of rides.
• Anticipated Frequency of the Service: Daily throughout the year.
• Anticipated Duration of the Service: This service contract's initial term is for one (1) year, with the majority of
services to occur during the school year to support school stability.
• Goals of the Service: The primary goal is to remove transportation as a barrier to allow for further opportunity for
foster youth of Weld County.
• Outcomes of Service: The short and long-term outcomes of the service will be evident in reduced number of
school placement changes, reduction of chronic absenteeism or tardiness, and improved education outcomes for
foster youth who are able to maintain school stability with the support of reliable and safe transportation.
• Target Population: Children ranging from age 6 to 18, and beyond based on the need of Weld County. Younger
foster youth can be transported if a parent or guardian is present to install a car seat and ride along. The service
can also be utilized for transitional aged youth, teen parents, and court involved youth, as needed in addition to
foster youth.
• Service Location: Contractor will provide services to support Weld County and the nearby metro areas within and
in the surrounding areas of Weld (Greeley, Fort Collins, and Boulder).
• Language: English with full professional proficiency.
• Transportation of Clients: Service area is divided into two categories: Core Service Areas (within blue line of
attached map) and Extended Service Areas (outside of the blue line of the attached map) based on area zip codes..
C. PAYMENT FOR SERVICES
• Funding Source:
o Every Student Succeeds Act (ESSA) for school transportation
o Child Welfare Block for visitation transportation
• Core Service Area Rates for each ride will be:
o Initiation fee - $19.00
o Per mile fee - $2.99
• Extended Service Area Rates for each ride will be:
o Initiation fee - $19.00
o Per mile fee - $5.00
• Both Service Areas:
o Cancellation/No Show - $0 if cancelled with 8 hours of notice
o 50% of total ride fee for shortest route if cancelled between 8 hours —1 hour of scheduled ride; 100% of
total ride fee if cancelled within 1 hour of scheduled ride time.
o Additional rider fee with the same points of origin and destination - $0
o Aggregate per mile fee for shared mileage applicable for multiple riders with different points of origin or
destination - $.50
• Invoice and Payment: Contractor shall provide County with an invoice via email to Doug Hainley at
Hainlejd@weldgov.com, in a format consistent with the following Sample Invoice and Sample Supporting
Documentation, within thirty (30) days of the end of each month during which Services were provided. County
shall pay Contractor within thirty (30) days of County's receipt of such invoice.
Service Area Map
Core Service Area: Any location located within the blue line boundary as indicated on the above map. Including Denver
and surrounding populated area.
Extended Service Area: Any location outside of the blue line boundary as indicated on the above map.
Zip codes within the gray and brown areas of the above map are extended services areas. All other areas noted in color are
within the Core Service Area.
Sample Invoice
0
HopSkipDrive, Inc.
1933 S. Broadway, Ste. 1144
Los Angeles. CA 90007 US
accounting@hopskipdrive.com
hopskipdrive.con
4031.2 62B Bass plus miles Completed Trips
Base plus miles Completed Trips
4032.2 828 Base plus miles Cancelled Trips
Base plus miles Cancelled Trips
You c i also pay via M.corn at htlps+'app
1Paynrent Network ID 0160726151291838)
E
Hop Skip Drive
INVOICE # 1957
DATE 04101/2019
DUE DATE 05'0112019
TERMS Net 30
124.37
25.66
$150.03
Sample Invoice Supporting Documentation
Organizer Invoice 1957 Account 412345
April 11, 2019 4pri i 30, 2019
ABC School District
123 Fake St., Los Angeles, CA, 90007 USA
nwurce To a/. $150.03
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New Contract Request
Entity Information
Entity Name* Entity ID * New Entity?
HOPSKIPDRJVE INC 0₹104t15g8
Contract Name * oract ID
HOPSKIPDRIVE 2021 PROFESSIONAL SERVICES AGREEMENT 4471
Parent Contract ID
Contract Status Contract Lead* Reqwres Board Approval
oval
CTB REViEW APEGG YES
Contract ail
apegg@weIdgov.com
xlk@weldgov.com
Contract Description *
NEW AGREEMENT WITH HOPSKIPDRIVE, INC. TERM: MARCH 1, 2021 - FEBRUARY 28, 2022.
Contract Description 2
PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. PA WAS SENT TO GTR: ON 2 1 71'21.
L!rY
Amount
Department Email
$0.00
Cm -
H u rnanSFerviceseidgov. co
Renewable
rn
YES
Department Head Email
Automatic RenewalCM-HumanServices-
DeptHead eldgov.corrr
Grant
County Attorney
GENERAL COUNTY
IGA
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYA1TORNEYWELDG
OV.COM
If this is a renewal enter previous Contract ID
If this is part ofaMSAenter Contract ID
Requested BOCC Agenda
Date *
0212412021
Department Project t
Due Date
02120/2021
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blarnk if those contracts are not in
OnEase
Contract Dates
Effective Date Review Date Renewal Date *
01 r`032022 02(28,/2022
IiillTh11tTIti«r • k-t#97I
Expiration Date
Contact Information.
Contact Info
Contact Name Contact Type Contact it Contact Phone) Contact Phone 2
Purchasing
b ♦ {. b b e,.b t
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHRIS O'OViD4O CARE KALOUSEK.
DH Approved Date Finance Approved Date Legal Counsel Approved Date
0212212021 02,221`2021 02,`2212021
Final Approval
SOCC Approved Tyler Ref I
AG 030321
lOCC Signed Date
BOCC Agenda Date
03t03 2021
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