HomeMy WebLinkAbout20221713.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, JUNE 20, 2022
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, June 20, 2022, at the hour of 9:00 a.m.
.= ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Scott K. James, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Perry L. Buck
Commissioner Steve Moreno
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
• MINUTES: Commissioner Buck moved to approve the Minutes of the Board of County
Commissioners meeting of June 6, 2022, as printed. Commissioner Moreno seconded the motion and it
carried unanimously.
• CERTIFICATION OF HEARINGS: Commissioner Freeman moved to approve the Certification of
Hearings conducted on June 6, 2022, as follows: 1) Community Development Block Grant (CDBG) 2021
Consolidated Annual Performance and Evaluation Report. Commissioner Buck seconded the motion,
which carried unanimously.
• PUBLIC INPUT: No public input was given.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda, as printed.
Commissioner Freeman seconded the motion and it carried unanimously.
• COMMISSIONER COORDINATOR REPORTS: Commissioner Buck reported the CSU Extension
Office of Weld County is gearing up for the 2022 Weld County Fair and poultry judging will be online only
this year due to the Avian Flu. Commissioner Freeman stated the Commissioners toured the arena and
further discussed the upgrades to the stage for the Greeley Stampede at Island Grove Park.
Commissioner Moreno reported the Poudre Trail Corridor Board, where he serves as a member, hired
Liz Smalsky as the new Chief Executive Officer (CEO) and there was a Master Plan meeting to introduce
o5311q
Minutes, Monday, June 20, 2022
Page 1
2022-1713
BC0016
her to other serving members. Chair James reported he attended the Colorado Department of
Transportation (CDOT) meeting and met with Director Lew about Segment 5 transportation needs in
Weld County, and they will continue to meet on a quarterly basis. He also stated he attended a work
session with the City of Greeley Council pertaining to increasing concerns regarding the growth in
homelessness, which will present a unique opportunity for the Department of Human Services to interface
with the City of Greeley to discuss possible solutions.
WARRANTS:
1) GENERAL WARRANTS — JUNE 17, 2022: Commissioner Buck moved to approve the General
Warrants, as printed. Commissioner Moreno seconded the motion and it carried unanimously.
2) COMMISSIONER WARRANTS (LORI SAINE) — JUNE 17, 2022: Commissioner Freeman moved
to approve the Warrant, as printed. Commissioner Moreno seconded the motion and upon a roll call vote,
the motion passed four (4) to zero (0), with Commissioner Saine recused.
3) COMMISSIONER WARRANTS (PERRY L. BUCK) — JUNE 17, 2022: Commissioner Freeman
moved to approve the Warrant, as printed. Commissioner Moreno seconded the motion and upon a roll
call vote, the motion passed four (4) to zero (0), with Commissioner Buck recused.
El BIDS:
1) APPROVE BID #B2200071, CRS 72 AND 76 PAVING PROJECT - DEPARTMENT OF PUBLIC
WORKS: Christie Peters, Purchasing Department, stated five (5) bids were received and staff's
recommendation for approval goes to the lowest bidder meeting all specifications, Coulson Excavating,
Inc., for the total amount of $1,618,076.80, and although the total amount exceeds the engineer's
estimated total budgeted amount, the Finance Department has authorized the additional $234,412.00 in
funding for this project. In response to Chair James, Ms. Peters confirmed the increase in pricing is due
to inflation. Michael Bedell, Department of Public Works, confirmed the breakdown of the bidded line
items and stated rejecting the bid and rebidding in the future would likely result in a higher cost.
Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman,
and it carried unanimously.
2) APPROVE BID #B2200085, CARBIDE CUTTING BITS (PICKS) - DEPARTMENT OF PUBLIC
WORKS: Ms. Peters stated three (3) bids were received and staff's recommendation for approval goes
to the lowest bidder meeting all specifications, 4 Rivers Equipment, for the total amount of $100,600.00,
which is within the 2022 estimated budget. Commissioner Moreno moved to approve said bid. The motion
was seconded by Commissioner Buck, and it carried unanimously.
._ = 3) APPROVE BID #B2200089, RECYCLED ASPHALT CRUSHING - DEPARTMENT OF PUBLIC
WORKS: Ms. Peters stated staff's recommendation for approval goes to the lowest bidder meeting all
specifications, J-2 Contracting Company, Inc., for the total amount of $144,750.00. She further stated
staff does not anticipate expending more than the 2022 budgeted amount of $125,000.00 and the vendor
is aware and understands the County will only expend up to the budgeted amount. Commissioner Buck
moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried
unanimously.
j 4) RESCIND BID #B2100111, TANDEM AXLE TANK TRAILER WITH DUST PALLIATIVE SPRAY
SYSTEM (QTY 2) - DEPARTMENT OF PUBLIC WORKS: Ms. Peters stated in August 2021,
Bid #B2100111, was awarded to Tremcar, Inc.; however, the vendor stated they will not be able to fulfill
this order due to reduced manpower, and they have closed the division that would have built these
Minutes, Monday, June 20, 2022
Page 2
2022-1713
B00016
trailers. Therefore, she stated, staff's recommendation is to rescind the bid and re -bid the project.
David Springer, Director of the Department of Fleet Services, stated this is the second time the project
has been re -bid and it was already considerably overpriced. Commissioner Moreno moved to rescind
said bid. The motion was seconded by Commissioner Buck and it carried unanimously.
NEW BUSINESS:
1) CONSIDER FIVE (5) FORMS OF MEMORANDUM OF INTERGOVERNMENTAL AGREEMENT FOR
CONDUCT OF COORDINATED ELECTIONS AND AUTHORIZE CHAIR TO SIGN ANY NECESSARY
DOCUMENTS: Carly Koppes, Weld County Clerk and Recorder, stated a law passed in 2021, requiring
the Elections Division to provide an in -person Spanish ballot, along with a Spanish sample ballot. She
further stated the intergovernmental agreement form has been updated to reflect the new requirement
for the entities that coordinate the elections with the County. In response to Commissioner Moreno,
Ms. Koppes explained the costs associated with reprinting these ballots and the need to choose the most
common dialect for Weld County's Hispanic population. Commissioner Moreno moved to approve said
forms and authorize the Chair to sign any necessary documents. The motion was seconded by
Commissioner Buck and it carried unanimously.
fi 2) CONSIDER CONTRACT ID #6002 AMENDMENT #4 FOR NURSE HOME VISITOR PROGRAM
(NHVP) AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY: Mark Lawley, Director
of the Department of Public Health and Environment, stated the amendment is at no cost to the client
and allows for a specially -trained registered nurse to provide home visits to vulnerable low-income, first-
time mothers residing in Weld County, beginning in pregnancy and continuing until her child reaches the
age of two (2) years. He expanded, with the approval of this continuation contract, funding of
$1,074,436.00 will be received. Commissioner Freeman moved to approve said contract and authorize
the Chair to sign. The motion, which was seconded by Commissioner Buck, carried unanimously
TA 3) CONSIDER CONTRACT ID #5924 AGREEMENT FOR SALE AND PURCHASE OF CBT UNIT
IN COLORADO BIG THOMPSON PROJECT FOR CONVEYANCE TO TOWN OF AULT AND
AUTHORIZE CHAIR TO SIGN - J. RANDEL AND SANDRA BRIGHT: Toby Taylor, Director of the
Facilities Department, stated this is a condition of the Intergovernmental Agreement (IGA) with the Town
of Ault, in which Weld County is to acquire and dedicate one water share (1) unit of Northern Colorado
Water Conservancy District to the town. He further stated this agreement is for the purchase for one (1)
share of CBT water, for the total amount of $65,000.00, and to convey the share to Platte Valley Irrigation
Company so it may be used by the Town of Ault. In response to Commissioner Saine, Mr. Taylor
explained the cash -in -lieu allows the purchase of water, versus a share, and re -confirmed the IGA
conveys the actual share purchase to the town, at which point the County will pay the water bill to cover
the costs. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign.
The motion, which was seconded by Commissioner Moreno, carried unanimously.
4) CONSIDER CONTRACT ID #5931 CHANGE ORDER TO AGREEMENT FOR CONSTRUCTION
SERVICES FOR DEPARTMENT OF PUBLIC WORKS STORAGE BUILDING PROJECT
(BID #B2100105) AND AUTHORIZE CHAIR TO SIGN - LANDMARK BUILDERS, INC.: Mr. Taylor stated
during the construction permitting process, it was determined a new water line for a fire suppression
system is required to meet building codes. He further stated staff recommends approval of the Change
Order with Landmark Builders, Inc., for the total amount of $183,982.00. Commissioner Freeman moved
to approve said change order and authorize the Chair to sign. Commissioner Moreno seconded the
motion and it carried unanimously.
Minutes, Monday, June 20, 2022
Page 3
2022-1713
BC0016
• 5) CONSIDER CONTRACT ID #5967 LEASE AGREEMENT FOR FARM PROPERTY AND
AUTHORIZE CHAIR TO SIGN - HUNGENBERG PRODUCE, INC.: Mr. Taylor stated Weld County
purchased parcels of land north of O Street (aka County Road 64) that were being used for farming at
the time of purchase; therefore, the continued annual lease agreement with Hungenberg Produce, Inc.,
for farming of the land, amounts to $20,400.00. Commissioner Moreno moved to approve said agreement
and authorize the Chair to sign. The motion was seconded by Commissioner Buck, and it carried
unanimously.
• 6) CONSIDER TEMPORARY ROAD CLOSURE OF CR 18 BETWEEN CRS 63 AND 65:
Amy Mutchie, Department of Public Works, stated the closure will begin June 21, 2022, and go through
June 24, 2022, for the replacement of an irrigation culvert. She further stated the detour route is a gravel
road and water will be used for dust control. Commissioner Buck moved to approve said temporary
closure. The motion was seconded by Commissioner Freeman and it carried unanimously.
El 7) CONSIDER TEMPORARY ROAD CLOSURE OF CR 55 BETWEEN CR 10 AND SH 52:
Ms. Mutchie stated the closure will begin June 27, 2022, and go through June 30, 2022, for the
replacement of an irrigation culvert. She further stated the detour route is a gravel road and magnesium
chloride will be used for dust control. Commissioner Moreno moved to approve said temporary closure.
The motion was seconded by Commissioner Buck and it carried unanimously
• 8) CONSIDER PURCHASE ORDER FOR USED VEHICLE FOR USE BY DEPARTMENT OF
HUMAN SERVICES AND AUTHORIZE CHAIR AND CONTROLLER TO SIGN ANY NECESSARY
DOCUMENTS - MOUNTAIN STATES TOYOTA: Ms. Peters stated the Department of Human Services
has Temporary Assistance for Needy Families (TANF) Grant Funds that need to be used prior to June 30,
2022. Mr. Springer has inspected a used 2018 Ford Transit Van that will fit the needs for Youth Corps,
for the total amount of $43,999.00. Ms. Peters noted Section 5-4-50.C of the Weld County Code allows
for purchases of used vehicles. Commissioner Buck moved to approve said purchase order and authorize
the Chair and Controller to sign any necessary documents. Seconded by Commissioner Freeman, the
motion carried unanimously.
• 9) CONSIDER COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM 2021
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT: Cynthia Martin, CDBG
Analyst, stated this is the first full year-end report, with three (3) different grant projects in progress that
likely will be concluded in the next several months. Commissioner Freeman moved to approve said report.
The motion was seconded by Commissioner Buck and it carried unanimously.
• 10) CONSIDER INCREASE OF CHANGE FUNDS FOR CLERK AND RECORDER'S OFFICE,
MOTOR VEHICLE DIVISIONS OF GREELEY, SOUTHEAST WELD (FORT LUPTON), AND
SOUTHWEST WELD (DEL CAMINO): Chris D'Ovidio, Weld County Controller, requested to increase the
change funds of the Clerk and Recorder's Office, Motor Vehicle Divisions, for Greeley by $1,000.00, and
for Southeast Weld (Fort Lupton) and Southwest Weld (Del Camino) by $500.00 each. He stated there
is an increased shortage of coinage for change due to supply and constraints placed by banking
institutions, and this would allow purchase of change from the Treasurer's Office. Commissioner Buck
moved to approve said increase of change funds. The motion was seconded by Commissioner Saine
and it carried unanimously.
• PLANNING:
1) CONSIDER PARTIAL VACATION OF TWO -LOT RECORDED EXEMPTION, RE -3457, FOR
REMOVAL OF LOT B — MICHAEL AND JANINE FREEMAN: Commissioner Freeman recused himself
Minutes, Monday, June 20, 2022
Page 4
2022-1713
BC0016
from hearing this matter. Kim Ogle, Department of Planning Services, stated staff received a letter from
the applicant requesting the removal of Lot B from Recorded Exemption, RE -3457, with the resulting
parcel consisting of approximately 62.5 unplatted acres. Mr. Ogle gave a brief overview of the property
history and location, and stated the building envelope will also be vacated. He expanded that Lot A is not
a part of this partial vacation request and further stated staff recommends approval, subject to the
following Condition of Approval: the applicant shall submit a revised plat and deed to the Department of
Planning Services for review, and upon acceptance, the plat shall be signed by the property owners and
shall be submitted for recording. Mike Freeman, applicant, was present for questions. No public testimony
was offered concerning this matter. Commissioner Buck moved to approve said partial vacation. The
motion was seconded by Commissioner Moreno and it passed, with Commissioner Freeman recused.
2) CONSIDER VACATION OF USE BY SPECIAL REVIEW PERMIT, USR-951 —GEORGE ZADEL:
Mr. Ogle stated staff received a letter from the applicant requesting the complete vacation of Use by
Special Review (USR) Permit, USR-951, for Commercial Use (excavating contractor shop) in the
A (Agricultural) Zone District. Mr. Ogle gave a brief overview of the property history and location, and
stated the USR was recorded in 1992, and on February 23, 2022, a Change of Zone was recorded which
required the USR to be vacated as a Condition of Approval. The applicant was not present. No public
testimony was offered concerning this matter. Commissioner Freeman moved to approve said vacation.
The motion was seconded by Commissioner Buck and passed unanimously.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:37 a.m.
These Minutes were approved on the 6th day of July, 2022.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditirm) je;l,•ek
Weld County Clerk to the Board
Deputy Clerk to the B
EXCUSED DATE OF APPROVAL
Scott K. James, Chair
Minutes, Monday, June 20, 2022
Page 5
2022-1713
BC0016
Hello