HomeMy WebLinkAbout710519.tiff RESOLUTION
RE: AGREEMENT BETWEEN WELD COUNTY AND NELSON, HALEY,
PATTERSON AND QUIRK, INC.
WHEREAS, it is apparent to the Board of County Commissioners,
Weld County, Colorado, that there is an urgent need to construct a new
Weld County Services Building adjacent to the present County Courthouse
in downtown Greeley, Colorado, and
WHEREAS, the Ken R. White Company, Denver, Colorado, and
Nelson, Haley, Patterson and Quirk, Inc. , Greeley, Colorado, have
submitted proposals for investigating, evaluating and developing a com-
prehensive program for a new County Services Building adjacent to the
present courthouse in downtown Greeley, Colorado, and
WHEREAS, the Board believes it to be in the best interest of
the County to enter into the agreement as proposed and submitted by
Nelson, Haley, Patterson and Quirk, Inc. upon the basis recited therein.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that said agreement with Nelson,
Haley, Patterson and Quirk, Inc. providing for such services, per copy
of proposal attached hereto and made a part hereof by reference, be, and
it hereby is approved.
BE IT FURTHER RESOLVED, that the Board be, and it hereby is
authorized to execute the agreement as submitted by Nelson, Haley,
Patterson and Quirk, Inc. , and to make the same effective forthwith.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 5th day of May,
A. D. , 1971.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
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APPROVED AS TO_FORM:
County Attorney
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art Ice 710519
_ NELSON, HALEY, PATTERSON AND QUIRK, INC.
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2021 CLUBHOUSE DRIVE GREELEY, COLORADO 80631 PHONE 303: 3838244
January 4, 1971
Board of County Commissioners
Weld County Courthouse
Greeley, Colorado 80631
Gentlemen:
In response to your request, we are pleased to submit a proposal for investigating,
evaluating , and developing a comprehensive program for a new County Services
Building adjacent to the present Courthouse in downtown Greeley.
This proposal anticipates a very thorough investigation and interview process
that will involve and consider all the departments of County government. The
present day needs of the various departments will be identified and compared
with needs, methods , and operation of other modern Colorado counties . Further,
the long range needs of each department will be projected on the basis of the
most advanced operational techniques and the most realistic population predic-
tions.
Based upon the information developed during the interview and investigation
stages, detailed allocations of space will be made for each County department.
These allocations will make allowances for the immediate and long range needs
of the department. After the departmental space needs have been established,
a study will be made to establish the inter-departmental relationship that
would logically affect the physical assignments of space. These space pro-
gramming studies will provide the basic guidelines for the development of
architectural alternatives.
Finally, several planning concepts will be developed in sufficient detail
to enable the County officials to review and select the most advantageous
solution for both the immediate and long range needs of the County. Each
concept will be accompanied by a tabulation of apparent advantages and
disadvantages , as well as a preliminary cost estimate.
All of the above information will be presented to the County Commissioners
and other designated County officials , in an informal preliminary report,
for their review, comments , and approval . At this time, the most feasible
and desirable concept will be identified and marked for further study prior
to being described in the final published report.
OFFICES IN GREELEY AND GRAND JUNCTION. COLORADO
i S I io
Board of County Commissioners - 2 - January 4, 1971
The final report will be prepared, edited, and published in such a manner as
to be easily understood by all parties involved. The final report will furnish
all of the information necessary to proceed with the design, financing, con-
struction, and successful use of the facility.
The following is a more detailed description of the proposed work, an estimate
of the time required for each phase, and our fee for the entire study, evalu-
ation, and report.
SCOPE OF WORK
Phase I - Interviews and Review of Existing Facilities , Methods, and Operational
Goals. A team of investigators would be selected to establish, through inter-
views , field measurements and surveys , all the pertinent physical and operational
facts affecting both short and long range space needs. This will include review
of any existing studies undertaken by the various departments, review of policies,
operations , and objectives of County governmental activities , and consideration
of departmental staff opinions and preferences.
Actual measurements of existing spaces and volumes of current business will be
made and used as a basis for establishing immediate and future space needs.
Field trips to other counties with and without local County officials will be
made to observe techniques , organization, and space utilization of similar
county departments.
All statistical data , physical descriptions, departmental recommendations , and
field trip observations will be recorded and assembled for future evaluation.
Care will be taken to have all investigations conducted by fully qualified
professionals in a manner that will protect against undue influence by any
person, persons , or department. It should be noted that our personnel involved
in this phase will not be involved in the evaluation and reporting process.
It is estimated that this phase will require approximately two months. It
will be necessary that all County departments be alerted to assist in this
investigation process, so that the maximum amount of information can be
gathered in a minimum of time with the least disturbance of the departmental
activities. Each department head will be asked to furnish certain historical
information about his department, and his predictions of needs when the County
population attains certain levels.
The success of the entire study is dependent, to a very large degree, upon
the cooperation of the department heads and their staffs during this phase.
Although their views may not be completely adopted when making final decisions
and space allocations, it is imperative that their views be expressed and
considered.
•
Board of County Commissioners - 3 - January 4, 1971
Phase II - Statistical Surveys and Projections. Statistical surveys will be
made to establish the historical needs of each department, the departmental
trends in Weld County, and comparable state and national trends.
During this phase, numerous state and national publications will be gathered
which show the influence of state and national programs on county governmental
functions and needs. At the same time, information will be gathered which
shows ways in which Federally sponsored assistance programs can be utilized
in this program.
It is estimated that this phase of the work will require an additional six
weeks.
Phase III - Evaluation and Preliminary Report - The Project Manager, assisted
by staff engineers and architects , will review and evaluate all the previously
assembled information and comments. This review, coupled with the technical
knowledge of our staff concerning building codes, construction costs, total
space versus usable space ratios , population predictions, etc. , will result
in a recommended allocation of space for each department. Further evaluation
will show the optimum relationship of each department to the other or of joint
use of space by different departments.
Based upon the above evaluation and conclusions , several planning concepts
will be developed along with preliminary cost estimates. These concepts
will be discussed in detail , along with the supporting data, in an informal
preliminary report to the County Commissioners and other designated officials.
It is anticipated that this phase will require approximately six weeks after
all data has been assembled. The informal preliminary report can be made in
a short time; however, it is felt that the County Commissioners may require
an additional two weeks to consider the alternatives of the report. During
this period, it may be desirable to hold several meetings with the County
officials before a specific concept is selected for detailed study and in-
corporation into the final report.
Phase IV - Final Report. After a basic concept has been selected, a more
detailed analysis will be made to establish more firmly the optimum space
allocations , building type, and project cost. Special attention will be given
to provisions for future expansion and flexible usage of the structure. A
stage construction program will be described wherein a smooth efficient
initial construction program can be accomplished without disturbing normal
County functions and, at the same time, provide for future additions and
space modifications at a minimum cost.
When completed, a final report will be published and furnished to the County
in the desired number of copies. This report will be presented and explained
to the County officials and the public by the Project Manager in a meeting or
series of meetings, as may be desired, to insure complete understanding by all
parties concerned.
Board of County Commissioners - 4 - January 4, 1971
It is estimated that this phase will require four weeks after the approval
of the Preliminary Report.
The total time required from the time we are authorized to proceed until
delivery and presentation of the Final Report is estimated to be twenty-six
weeks.
FEE
The total fee for the above described work is $12,000 plus the actual cost
of publishing the Final Report in our office (estimated cost $900) . This
fee would be due and payable as follows:
Phase I Completion $ 3,600
Phase II Completion 3,000
Phase III Completion 3,400
Phase IV Completion 2,000
Total $12,000
Cost of publishing report when reports are delivered.
Should we be selected to design the proposed structure, the fee for Phase III
and Phase IV ($5,400) would be credited against the standard architectural
fees for the proposed new building.
We appreciate the opportunity of submitting this proposal for your consider-
ation and wish to assure you of our keen interest and enthusiasm in the
successful completion of this most exciting and worthwhile project. If
there are any further questions or explanations required, please do not
hesitate to call on us. We are looking forward to this project, and can
assure you that we will start immediately upon receipt of your authorization
to proceed.
Respectfully submitted,
NELSON, HALEY, PATTERSON and QUIRK, INC.
7
John L. Haley, P.E.
President
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