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Home My WebLink About20221572.tiffRESOLUTION RE: APPROVE GRANT APPLICATION FOR INTERNET CRIMES AGAINST CHILDREN (ICAC) TASK FORCE AND AUTHORIZE CHAIR TO SIGN - COLORADO SPRINGS POLICE DEPARTMENT WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Grant Application for the Internet Crimes Against Children (ICAC) Task Force from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Spring Police Department, commencing upon full execution of signatures, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Application for the Internet Crimes Against Children (ICAC) Task Force from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Spring Police Department, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 8th day of June, A.D., 2022. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: did.%) W. EXCUSED Scott K. James, Chair Weld County Clerk to the Board BY: AP County Attorney Date of signature: 41/6/2„2- Wiz."• Mike Freeman, Pro-Tem EXCUSED Perry L. Buck Lori Saine cc : so(sK/DF/gM), 14CT(cP/cb) 7/13 122 2022-1572 SO0043 Conivacf-ipthoctL15 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2023 ICAC Grant Request DEPARTMENT: Sheriff's Office PERSON REQUESTING: Daren Ford DATE: 6/2/22 Brief description of the problem/issue: The Regional Crime Lab has an opportunity to apply for a grant sponsored by the Internet Crimes Against Children (ICAC) Colorado taskforce. The grant request will pay for one software renewal, Cellebrite UFED for PC ($6,100), faraday enclosure for Graykey ($2,900), and two shielded faraday bags ($1,000). The equipment and software are frequently used by analyst t0 process evidence related to child sexual exploitation. The UFED for PC software assists in processing large volumes of data in an automated format increasing analyst efficiencies. The faraday enclosure and bags remove the cell phones from the cellular network protecting the integrity of the evidence and preventing data on the phones from being deleted remotely. The board has previously approved for the submission and acceptance of the ICAC grant for the past several years. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Authorize the Chair to approve the grant request for the amount of $10,000 • Deny Authorization to sign. This will result in increased cost to the County General Fund to provide this needed equipment and software. • Schedule a work session to discuss the options further. Recommendation: I recommend approving the grant request. Perry L. Buck Mike Freeman, Pro-Tem Scott K. James, Chair Steve Moreno Lori Saine Approve Schedule Recommendation Work Session Other/Comments: 2022-1572 OlionA 50 00c13 Karla Ford From: Sent: To: Cc: Subject: Attachments: Approve Sent from my iPhone Steve Moreno Thursday, June 2, 2022 9:17 AM Scott James Karla Ford; Mike Freeman; Perry Buck; Lori Saine Re: Please Reply - URGENT SO ICAC Grant pass a round image001.jpg; ICAC Signature page.pdf; ICAC Subrecipient Risk Assessment Checklist.pdf; 2023 ICAC pass around - request.doc; ICAC Budget Request Worksheet WCSO.xlsx On Jun 2, 2022, at 8:56 AM, Scott James <sjames@weldgov.com>wrote: Approve - thanks! ** Sent from my iPhone ** Scott K. James Weld County Commissioner, District 2 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 970.336.7204 (Office) 970.381.7496 (Cell) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication, Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. On Jun 2, 2022, at 8:41 AM, Karla Ford <kford@weldgov.com>wrote: Please advise if you approve recommendation. Thank you. Karla Ford 5,', Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 1 Karla Ford From: Sent: To: Cc: Subject: Attachments: Approve. Mike Freeman Thursday, June 2, 2022 8:47 AM Karla Ford Scott James; Steve Moreno; Perry Buck; Lori Saine Re: Please Reply - URGENT SO ICAC Grant pass a round image001 jpg; ICAC Signature page.pdf; ICAC Subrecipient Risk Assessment Ch,ecklist.pdf; 2023 ICAC pass around - request.doc; ICAC Budget Request Worksheet wCSO.xlsx Sent from my iPhone On Jun 2, 2022, at 8:41 AM, Karla Ford <kford@weldgov.com>wrote: Please advise if you approve recommendation. Thank you. Karla Ford Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordaweldgov.com :: www.weldgov,com **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** Confidentiality Notice; This electronic trcnsmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please imm?diately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the tcking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Daren Ford <dford@weldgov.com> Sent: Thursday, June 2, 2022 3:33 AM To: Karla Ford <kford@weldgov.com> Subject: ICAC Grant pass a round Good morning, Attached is the documents and pass a round for the 2023 ICAC grant request. Sonja is working on the OnBase process currently. I still need a signature for Chris D'Ovidio and he advised he will get that to me shortly, but he is currently out of the office. I've also sent the document to Karin for her review, but haven't heard back from her yet. As I get any additional document, hopefully you'll be able to swab them out. Let me know. Thanks, 1 Karla Ford From: Sent: To: Cc: Subject: Attachments: Approve Sent from my iPhone Perry Buck Thursday, June 2, 2022 9:01 AM Scott James Karla Ford; Mike Freeman; Steve Moreno; Lori Saine Re: Please Reply - URGENT SO ICAC Grant pass a round image001 jpg; ICAC Signature page.pdf; ICAC Subrecipient Risk Assessment Checklist.pdf; 2023 ICAC pass around - request.doc; ICAC Budget Request Worksheet WCSO.xlsx On Jun 2, 2022, at 8:56 AM, Scott James <sjames@weldgov.com>wrote: Approve - thanks! ** Sent from my iPhone ** Scott K. James Weld County Commissioner, District 2 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 970.336.7204 (Office) 970.381.7496 (Cell) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. On Jun 2, 2022, at 8:41 AM, Karla Ford <kford@weldgov.com>wrote: Please advise if you approve recommendation. Thank you. Karla Ford Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 1 Karla Ford From: Sent: To: Subject: Attachments: Sent from my iPhone Lcri Saine Thursday, June 2, 2022 10:49 AM Karla Ford Re: Please Reply - URGENT SO ICAC Grant pass a round image001.jpg; ICAC Signature page.pdf; ICAC Subrecipient Risk Assessment Checklist.pdf; 2023 ICAC pass around - request.doc; ICAC Budget Request Worksheet W SO.xlsx On Jun 2, 2022, at 9:01 AM, Perry Buck <pbuck@weldgov.com>wrote: Approve Sent from my iPhone On Jun 2, 2022, at 8:56 AM, Scott James <sjames@weldgov.com>wrote: Approve - thanks! ** Sent from my iPhone ** Scott K. James Weld County Commissioner, District 2 1.150 O Street, P.O. Box 758, Greeley, Colorado 80632 970.336.7204 (Office;) 970.381.7496 (Cell) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return email and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. On Jun 2, 2022, at 8:41 AM, Karla Ford <kford@weldgov.com>wrote: 1 Risk Assessment Checklist for CSPD Grant Sub -Recipients GRANT TITLE: Internet Crimes Against Children (ICAC) Task Force GRANT NUMBER: AWARD PERIOD: Weld County Sheriff's Office Department Name: SUB MANAGER: -RECIPIENT'S FISCAL Chris D'Ovidio SUB MANAGER: -RECIPIENT'S PROGRAM Daren Ford CERTIFICATION OF RESPONSES I hereby certify that the information provided and contained within my responses are true and correct to the best of my knowledge. I further understand that untruthful statements provided or falsified documentation submitted may result in the immediate termination of the above -mentioned grant/contract (Statement of Grant Award) and is punishable by law. Signature of individual certifying the responses Mike Freeman, Pro-Tem Board of weld County Commissioners Printed Name and Title of individual certifying the responses JUN 0 8 2022 Date Return to: Colorado Springs Police Department ATTN: Tricia Lykes, ICAC Program Coordinator 705 South Nevada Avenue Colorado Springs, CO 80903 Patricia.lykes@coloradosprings.gov 1 Deo020.7 e/.51702__ Risk Assessment Checklist for CSPD Grant Sub -Recipients Your agency's responses will be used to determine the level of sub -recipient monitoring CSPD will perform related to your grant award. 1. Does your agency have an EEOP (Equal Employment Opportunity) plan on file? x YES NO 2. Does your agency notify program beneficiaries how to file complaints alleging discrimination with the (federal) Office for Civil Rights? (Notification can be a link on your website, posters, brochures, etc.) Definition of Beneficiaries: All grant funded projects have beneficiaries. For example, if your project was funded for the purchase of equipment, then you need to think about how the equipment benefits your agency personnel and/or the citizens of your local community. x YES NO 3. In the prior two years, has your agency had any findings of discrimination against the grant funded agency issued by a federal or state court, or federal or state administrative agency on the grounds of race, color, religion, national origin, sex, gender identity, or sexual orientation? YES x NO 4. Does your agency have policies that prohibit discrimination against prospective or current employees on the basis of race, color, religion, national origin, sex, gender identity, or sexual orientation? x YES NO 5. Does your agency have a policy that addresses meaningful access to your programs and activities to persons who have limited English proficiency (LEP)? NOTE: For more information go to http//www.ojp.usdoj.gov/about/ocr/lep.htm and www.LEP.gov x YES NO 2 Risk Assessment Checklist for CSPD Grant Sub -Recipients 6. Is your agency presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency? YES x NO 7. Does your agency use any grant money for lobbying activities? YES x NO 8. Does your agency have written personnel policies and procedures? x YES NO 9. Does your agency abide by the Drug -Free Workplace Act of 1988? x YES NO 10. Does your agency have a written policy that addresses the retention of grant -related records that meets the requirements of funding agencies? x YES NO 11. Will or has your grant funded project use(d) federal funds to reduce state or local funds that are available or have been allocated for the same activity or purpose within your grant funded agency (i.e. will you supplant local funds with these funds)? YES x NO 12. Do you have written Financial Policies and Procedures in place that cover: 3 Risk Assessment Checklist for CSPD Grant Sub -Recipients • Grant accounting to include procedures for Financial Management x YES NO •Cash Management x YES NO • Procurement x YES NO • Travel x YES NO • Inventory Controls x YES NO • Personnel Time and Attendance x YES NO •Separation of Duties x YES NO • Financial Statement Review x YES NO 13. Does your agency have its financial statements audited by an independent audit firm annually? x YES NO If yes, what is the date of the your most recent •A-133 Audit (if required): • Financial Audit or Review (please specify): 14. Does your agency have a password -protected financial software system that provides records that can identify the source and application of funds for award -supported activities? x YES NO 15. Does your system allow expenditures to be classified by the broad budget categories listed in the approved budget in your grant? (i.e. Personnel, Supplies and Operating, Travel, Equipment and Professional Services) x YES NO 16. Does your agency reconcile grant information maintained outside your financial system to the agency's financial system at least monthly? 4 Risk Assessment Checklist for CSPD Grant Sub -Recipients x YES NO 17. Does your agency maintain written or digital time sheets, signed or acknowledged by the employee and approved by the supervisor/program director for each employee paid by these grant funds? If written time sheets are not required, please provide description of the time and labor tracking system in place. x YES NO 18. Does your organization track and conduct a biennial physical inventory of grant funded equipment that identifies acquisition date, cost, vendor, property description, source of funding, who holds title, serial #, location, ultimate disposition data, percentage of Federal participation, and use and condition of the property? x YES NO 5 BUDGET REQUEST WORKSHEET Department Name: Weld County Purpose: The Budget Request Worksheet may be used as a guide to assist you in the preparation of the budget and narrative. All required information (including the requested narrative) must be provided. (Red text is lust there to provide an example) A. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training). Show the basis of computation (e.g., two people to 3 -day training at $x airfare, $x Lodging, $x subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost Within the US (if location is unknown, please provide the information on which city you used to calculate the rates) Airfare Lodging Per Diem Ground Transportation Sub -Total $ - Within the US Airfare Lodging Per Diem Ground Transportation Sub -Total $ - Travel Sub -Total - 2016/17 ICAC Grant Application Colorado ICAC Task Force 1of3 B. Equipment: List non -expendable items that are to be purchased. Non -expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. Expendable items should be included in the "supplies" category. Explain how the equipment is necessary for the success of the project. Item Computation Cost $ - Equipment Sub -Total $ - C. Supplies: List items by type costing less than $5,000, such as books, hand held tape recorders) and show the basis for computation. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any material that are expendable or consumed during the course of the project. Item Computation Cost MOS Faraday Enclosure for Graykey 2900 x 1 $ 2,900.00 MOS Charge and Shield Faraday Bags with Power Kit 500 x2 $ 1,000.00 UFED for PC Ultimate Renewal 6100 x 1 $ 6,100.00 Supplies Sub -Total $ 10,000 00 D. Other Costs: List items (e.g., registrations) . Description Computation Cost O Other Costs Sub -Total $ - - Total Request 10,000.00 2016/17 ICAC Grant Application Colorado ICAC Task Force 2 of 3 Budget Summary: When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Budget Category: Amount: A. Travel B. Equipment C. Supplies D. Other $0.00 $0.00 $10,000.00 $0.00 TOTAL PROJECT COSTS $10,000.00 2016/17 ICAC Grant Application Colorado ICAC Task Force 3 of 3 RESPONSIBLE PARTIES Department Name: (vc..'T I HEREBY CERTIFY TIIAT THE INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. ICAC POINT OF CONTACT (PLEASE PRINT) Nis ' Ov ick6 FINANCIAL OFFICER (PLEASE PRINT) 424. - SIGNATURE J' Aite K Far COMMAND LEVEL APPROVAL (PLEASE PRINT) SIGNATURE JCAC Point of Contacts The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. Command Level: A command level officer in the organization with decision making authority to obligate the organization to follow the requirements of federal funding. Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds, verification of expenditures, audit information and financial reports. que Ertl y Info Entity Name* COLORADO SPRINGS POLICE DEPARTMENT Entity ID* P00017981 Contract Name 2023 ICAC GRANT APPLICATION FOR REGIONAL LAB EQUIPMENT PURCHASE AND CONFERENCE TRAVEL Contract Status CTB REVIEW Contract Description* INTERNET CRIMES AGAINST CHILDREN ❑ New Entity? Contract ID 5945 Contract Lead DFORD Contract Lead Email dford@weldgov.com;skohlgr af@weldgov.com Contract Description 2 FUNDS ARE BEING USED TO BUY EQUIPMMENT FOR REGIONAL CRIME LAB Contract Type APPLICATION Amount* 510, 000.00 Renewable NO R� If this is a renewal enter Department SHERIFF CM-She.riff@weidgov.com Department Head Email CM-Sheriff- DeptHead@weldgov.com County Attorney GENERAL COUNTY AI IORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELDG OV.COM Contract ID If this is part of a MSA enter MA Contract ID Requested BOCC Agenda Date* 06,E08/2022 Parent Contract ID Requires Board Approval YES Department Project # Due Date 06/04/2022 Mil a work session with B©CC be required? NO Does Contract require Purchasing Dept_ to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in Onliase es Eff 06/01 /2023 Termination Notice Period Ccxrnnitted Delivery Date Expiration Date* 12/31/2023 ntact Inforllnnat on Approval Pres Department Head DONNIE PATCH DH Approved Date 06/02/2022 MCC Approved MCC Signed Date B©CC Agenda Date 06/08/2022 Originator SKOHLGRAF Contact Type Contact Email lHnance Approver CHERYL PATTELLI e 1 Contact Phone 2 Purchasing Approved Rate Legal Counsel BRUCE BARKER Finance Approved Date Legal Counsei Approved Date 06/02'2022 06/02/2022 Tyler Ref # AG 06©822 Hello