HomeMy WebLinkAbout20220316.tiffRESOLUTION
RE: APPROVE ACCEPTANCE OF STATEMENT OF GRANT AWARD FOR INTERNET
CRIMES AGAINST CHILDREN (ICAC) TASK FORCE AND AUTHORIZE CHAIR TO
SIGN - CITY OF COLORADO SPRINGS POLICE DEPARTMENT
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with, a Statement of Grant Award for the
Internet Crimes Against Children (ICAC) Task Force from the City of Colorado Springs Police
Department to the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Sheriff's Office and the Northern
Colorado Regional Forensic Laboratory, commencing upon full execution, with further terms and
conditions being as stated in said Statement of Grant Award, and
WHEREAS, after review, the Board deems it advisable to approve and accept said
Statement of Grant Award, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Statement of Grant Award for the Internet Crimes Against Children
(ICAC) Task Force from the City of Colorado Springs Police Department to the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Weld County Sheriff's Office and the Northern Colorado Regional Forensic Laboratory, be
and hereby is, approved and accepted.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said Statement of Grant Award.
CC:SO(5K/DF), AaT(cP/cD) 2022-0316
01131122 SO0043
STATEMENT OF GRANT AWARD FOR INTERNET CRIMES AGAINST CHILDREN (ICAC)
TASK FORCE GRANT - CITY OF COLORADO SPRINGS POLICE DEPARTMENT
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day January, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
�,�,/ l WELD COUNT , COLORADO
ATTEST: Gj2 C� %mac
G tt K. James, Chair
2022-0316
SO0043
�zr-r iac+ I D 5ti
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: ICAC Grant Acceptance
DEPARTMENT: Sheriff's Office (Crime Lab)
PERSON REQUESTING: Daren Ford, Crime Lab Director
Brief description of the problem/issue:
DATE: 111 0/22
In August 2021, the Regional Crime Lab submitted for a grant sponsored by the Internet Crimes Against
Children (ICAC) Colorado taskforce. The ICAC has awarded the crime lab $10,605 in funds to cover the
following: Cellebrite UFED for PC ($4300), MacQuisition ($1300), a conference attendance for one individual to
the ICAC Conference ($2045), two Charger/Faraday Bags ($960), and a laptop to used as part of the cell
phone kiosk to process evidence phones ($2,000). The hardware and software tools are frequently used by
analyst to process evidence related to child sexual exploitation. These software tools and equipment assist in
processing large volumes of data in an automated format increasing analyst efficiencies. The attendance of
the ICAC conference allows for updated training related to child sexual exploitation.
The board previously approved the application for the grant request in August 2021. The board has also
approved for the submission and acceptance of the ICAC grant for the past several years.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
• Authorize the Chair to accept the grant request for the amount of $10,605
• Deny Authorization to sign. This will result in increased cost to the County General Fund to provide this
software.
• Schedule a work session to discuss the options further.
Recommendation:
I would recommend accepting this award.
Perry L. Buck
Mike Freeman, Pro Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
Approve
Recommendation
Jt
Schedule
Work Session Other/Comments:
2022-0316
oliiq SO o0�13
' OLORAD `
SPRINGS
OLYMPIC CITY USA
January 5, 2022
Weld County Sheriff's Office
Sheriff Steve Reams
Daren Ford
Transmitted by Electronic Mail
POLICE DEPARTMENT
Vincent Niski
Chief of Police
RE: Statement of Award - Internet Crimes Against Children Task Force — 15PJDP-21-GK-03813-MECP
Sheriff Reams,
On behalf of the City of Colorado Springs and the Colorado Springs Police Department (CSPD), it is my pleasure to
congratulate you on receiving funding as a subrecipient under the Internet Crimes Against Children Program, offered
through the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and
Delinquency Program (OJJDP).
The Weld County Sheriff's Office has been awarded $10,605 for the period ending September 30, 2022. This award
is subject to all administrative and financial requirements of the Department of Justice, including requirements set
forth in the Office of Justice Programs Financial Guide; the Uniform Administrative Requirements, Cost Principles,
and Audit Requirements in 2 C.F.R. Part 200; and, the timely submission of all financial and statistical information.
Enclosed in this packet are the federal award issued by the DOJ and your agency's Statement of Award. We request
that your authorized official sign the Statement of Award and initial each additional page where indicated.
This action acknowledges your agency's understanding of and compliance with all included information. Prior to
expending any funds, the Statement of Award must be fully executed and CSPD must notify you that you have
spending authority.
As the fiscal agent, CSPD is required to monitor the Weld County Sheriff's Office which may include desk reviews,
agency visits, and phone interviews. You will be notified at least 30 days in advance of any scheduled monitoring
visits.
If you have any questions, please contact Tricia Lykes at 719-444-7808 or Patricia.lvkes@coloradosprin.eov.
We look forward to working with you, and thank you for all that you do.
Regards,
Vincent Niski
Chief of Police
"Safeguarding our Community as our Family"
705 South Nevada Avenue
Mailing Address: Post Office Box 2169 • Colorado Springs, CO 80901-2169
Internet Crimes Against Children
Statement of Award
Subrecipient Name: Weld County Sheriffs Office
Subrecipient DUNS #: 075757955
Subaward Period of Performance: December 17, 2021- September 30, 2022
Total Amount of Federal Funds Awarded to Subrecipient: $10,605.00
Subrecipient Project Director: Daren Ford
Subrecipient Project Director Address: 1950 O Street, Greeley, CO 80631
Approved Budget Detail and Financial Reporting
Weld County Sheriff's Office
Detail
Amount Awarded
Other:
Annual SMS for Macquisition/Collector
$1,300
Annual SMS for UFED for PC Renewal
$4,300
Supplies:
Laptop or PC for Mobile Device Kiosk
$2,000
MOS Charge and Shield Faraday bags
$960
Travel: National ICAC
Conference
Airfare: $500 x 1 flight + $50 baggage fees x 1 attendee
NTE $550
Lodging: 5 x $163/night +$122.25 (tax) x 1 attendee
NTE $938
Per Diem: $74/full day x 4 full days + $55.50 x 2 travel
days x 1 attendee
NTE $407
Ground Transportation: $150 (includes shuttles, taxis,
airport parking, etc.) x 1 attendee
NTE $150
Total Award:
$10,605
All travel award amounts are "not -to -exceed" amounts per category (airfare, lodging, etc.). Subrecipient is expected to
follow its established travel policy. In the absence of an established travel policy, the organization must comply with
Federal Travel regulations.
Financial Reporting Requirements
1. Financial activities must be made in accordance with the approved budget included in this document, which
supersedes any earlier budget request submitted, and which may be different from the budget originally submitted
in your application. Subrecipients must secure prior written approval from the CSPD Internet Crimes Against
Children Program Coordinator if there is a requested change in any budget item. Failure to seek approval may
result in denial of reimbursement.
2. The subrecipient agrees to annually submit one copy of the subrecipient's most recent A-133 audit or financial
review to the CSPD Internet Crimes Against Children Program Coordinator, including any management and other
auditor comments.
3. The subrecipient agrees to submit quarterly requests for reimbursement no later than 15 days following the end of
a calendar quarter. All expenditures must be supported by appropriate documentation. Only actual, approved,
allowable expenditures will be permitted.
4. The subrecipient agrees to submit the final reimbursement request no later than 30 days prior to the grant end
date. Submission must include the appropriate reimbursement documentation and completed Reimbursement
Request form no later than August 31. 2022. Any requests made after this date will not be eligible for
reimbursement.
5. The subrecipient certifies Federal funds made available under this award will not be used to supplant State or Local
funds; and where there is a reduced or unchanged local investment, the subrecipient shall give a written
explanation demonstrating the subrecipients reduced or unchanged commitments would have been necessitated
even if Federal financial support under this Federal program had not been made available.
Performance Measure
Data Provided
_______
Percentage increase in arrests
Number of ICAC-related arrests made
Percentage increase in staff dedicated to investigating
Number of investigators and prosecutors dedicated to
and rosecuting Internet crimes a ainst children
investi atin Internet crimes a ainst children
Percentage increase in investigations that led to an
Number of investigations initiated for Internet crimes
arrest or conviction
a ainst children
Percentage increase in prosecutions
Number of prosecutions for Internet crimes against
children
Percentage increase in computer forensic examinations
Number of computer forensic examinations completed
com leted by the Task Force
b the Task Force
Percentage increase in investigative technical assistance
Number of investigative technical assistance sessions
sessions rovided
rovided b the Task Force
Number of law enforcement agencies participating in the
Number of agencies that sign a Memorandum of
ICAC Program standards
Understanding certifying compliance with ICAC Program
standards
ICAC-related professional trainings
Number of ICAC-related trainings provided with number
of attendees
Community Outreach
Number of community presentations or educational
worksho s held along with number of attendees
Programmatic Reporting Requirements
1. The subrecipient agrees to submit required performance metrics and reports via the OJJDP Portal no later than
10 days following the end of each month. Required data that is not captured by the OJJDP Portal shall be
submitted to the Internet Crimes Against Children Program Coordinator no later than 10 days following the
end of each month.
Risk Assessment Checklist Requirements
Please provide the CSPD Program Coordinator with the following documents within 90 days of acceptance:
• Travel policy
• A-133 Audit
If your agency does not have one or more of these policies, please provide a brief explanation as to why that particular
policy does not exist. Your agency may receive further direction from the ICAC Program Coordinator after reviewing
your agency's policies. Examples of policies will be provided upon request.
1. Multipart Document and Additional Requirements
a. The subrecipient affirms this agreement consists of a multipart document: the award letter,
Statement of Award page, and federal award document with associated special conditions.
b. The subrecipient agrees to comply with all requirements, conditions, and regulations as detailed in
the enclosed federal award and subrecipient award documents.
c. The authorized official must initial each page of this multipart document and sign the Statement of
Award indicating understanding and acceptance of all requirements, conditions, and regulations.
The subrecipient agrees to promptly notify the CSPD of any changes in the authorized official, ICAC supervisors,
ICAC Investigators/Detectives, or finance department contact.
In the event a federal or state court or federal or state administrative agency makes an adverse finding of
discrimination after a due process hearing, on the grounds of race, color, religion, national origin, or sex, the
subrecipient agrees to submit a copy of the findings to the CSPD that will be forwarded to the Office for Civil
Rights (OCR) for review.
RETURN:
A signed copy of the Statement of Award shall be returned to Tricia Lykes - Patricia.ly es roloradosnringss,gay.
After all signatures are obtained, a copy will be returned to the subrecipient.
The parties hereto have executed this binding subaward.
Persons signing for subrecipient hereby swear and affirm that they are authorized to act on subrecipient's behalf
and acknowledge that the Colorado Springs Police Department is relying on their representations to that effect.
This award may be executed in two or more counterparts, each of which together shall be deemed an original, but
all of which together shall constitute one and the same instrument. In the event that any signature is delivered by
facsimile transmission or by e-mail delivery as a scanned .pdf' format data file, such signature shall create a valid
and binding obligation of the party executing with the same force and effect as if such facsimile or ".pdfsignature
page were an original thereof.
SUBRECIPIENT:
Scott K. James, Chair, Board of
Weld County Commissioners
Legal Name of Subrecipient
Autho zed Official
JAN 1 9 2022
Date Signed
COLORADO SPRINGS POLICE DEPARTMENT:
Vw4z.4 YL /L/c
Vincent Niski, Chief of Police
0f- 0& oZZ
Date Signed
�aa-off/�
County/Parish
*#Award Details
Federal Award Date
12/9/21
Award Number
15PJDP-21-GK-03813-MECP
Federal Award Amount
$453,422.00
Province
Award Type
Initial
Supplement Number
00
Funding Instrument Type
CA
Assistance Listing Number Assistance Listings Program Title
16.543
Statutory Authority
Pub. L. No. 116-260, 134 Stat. 1182, 1261
I have read and understand the information presented in this section of the Federal Award
Instrument.
a- Project Information
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
Initial Here
Solicitation Title
2021 FY 2021 Guidance for Invited
Applications for Internet Crimes Against
Children (ICAC) Task Forces
Application Number
GRANT1 3452409
Awarding Agency
OJP
Program Office
OJJDP
Grant Manager Name Phone Number
202-598-0807
Stephanie Rapp
E-mail Address
Stephanie.Rapp@ojp.usdoj.gov
Project Title
Colorado ICAC Task Force Program
Performance Period
Start Date
10/01/2021
Budget Period Start
Date
10/01/2021
Project Description
Performance Period End
Date
09/30/2022
Budget Period End Date
09/30/2022
The National Internet Crimes Against Children (ICAC) Task Force Program, consists
of state and local law enforcement task forces dedicated to developing effective
responses to online enticement of children by sexual predators, child exploitation, and
child obscenity and pornography cases. Each State and local task force that is part of
the national program shall: 1) consist of State and local investigators, prosecutors,
forensic specialists, and education specialists who are dedicated to addressing the
goals of the task force; 2) engage in proactive investigations, forensic examinations,
and effective prosecutions of Internet crimes against children; 3) provide forensic,
preventive, and investigative assistance to parents, educators, prosecutors, law
enforcement, and others concerned with Internet crimes against children; 4) develop
multijurisdictional, multiagency partnerships and responses to Internet crimes against
children offenses through ongoing informational, administrative, and technological
support to other State and local law enforcement agencies, as a means for such
agencies to acquire the necessary knowledge, personnel, and specialized equipment
to investigate and prosecute such offenses; 5) participate in nationally coordinated Initial Here
investigations in any case in which the Attorney General determines such participation
to be necessary, as permitted by the available resources of such task force; 6)
establish or adopt investigative and prosecution standards consistent with established
norms, to which such task force shall comply; 7) investigate, and seek prosecution on
tips related to Internet crimes against children, including tips from Operation Fairplay,
the National Internet Crimes Against Children Data System, the National Center for
Missing and Exploited Children's CyberTipline, ICAC task forces, and other Federal,
State, and local agencies, with priority being given to investigate leads that indicate
the possibility of identifying or rescuing child victims, including investigative leads that
indicate a likelihood of seriousness of offense or dangerousness to the community; 8)
develop procedures for handling seized evidence for ICAC task force lead agencies
and affiliate agencies; 9) maintain reports required by OJJDP and other reports and
records as determined by the Attorney General; and, 10) seek to comply with national
standards regarding the investigation and prosecution of Internet crimes against
children, as set forth by the Attorney General, to the extent such standards are
consistent with the law of the State where the task force is located.
The Colorado Springs Police Department (CSPD), Colorado Internet Crimes Against
Children Task Force's primary goal is to improve its effectiveness in activities aimed to
protect youth from victimization by aggressively investigating perpetrators who
distribute child pornography and the enticement of victims online. To accomplish these
goals, the Task Force will implement several strategies. These strategies include: (1)
increase proactive joint operations with affiliate agencies in Colorado; (2) increase the
community awareness programs across the state to include incorporating new parent
education programs; (3) provide Colorado agencies with technical assistance as
needed; (4) ensure affiliate agencies receive the necessary training and tools to stay
current on technology and online trends. The Task Force consists of 95 law
enforcement and prosecutorial affiliate agencies serving multiple jurisdictions
throughout Colorado. The Colorado ICAC task force will continue to assist affiliate
agencies in investigations as needed and provide any technical assistance. The
funding will support three key positions: (1) the ICAC Program Coordinator, (2) a full-
time Civilian Criminal Investigator, and (3) a part-time Civilian Criminal Investigator.
The Program Coordinator will coordinate affiliate grant activities and community
education, and the Civilian Criminal Investigator will focus on managing and
distributing the multitude of cyber tips received each year. The funding will provide
affiliates agencies with supplies, software, and training necessary for their
investigations. Progress will be measured based on the increase in the number of
affiliate agencies and members, the number of investigations completed, the number
of forensic examinations conducted, the number of ICAC-related arrests, the amount
of technical assistance provided, and the number of community outreach/training
presentations provided.
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> Award Letter
> Award Information
> Project Information
> Financial Information
v Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
9D1
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2
C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the
"Part 200 Uniform Requirements") apply to this FY 2021 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this
FY 2021 award supplements funds previously awarded by OJP under the same award number
(e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements
apply with respect to all funds under that award number (regardless of the award date, and
regardless of whether derived from the initial award or a supplemental award) that are
obligated on or after the acceptance date of this FY 2021 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to
OJP awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequi rements. htm.
Record retention and access: Records pertinent to the award that the recipient (and any
subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the
date of submission of the final expenditure report (SF 425), unless a different retention period
applies — and to which the recipient (and any subrecipient ("subgrantee") at any tier) must
provide access, include performance measurement information, in addition to the financial
records, supporting documents, statistical records, and other pertinent records indicated at 2
C.F.R. 200.333.
In the event that an award -related question arises from documents or other materials prepared
or distributed by OJP that may appear to conflict with, or differ in some way from, the
provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for
clarification.
J2
Requirement to report actual or imminent breach of personally identifiable information (PII)
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The recipient (and any "subrecipient" at any tier) must have written procedures in place to
respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -
- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes
of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant -
funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-1 30). The recipient's breach procedures must include a requirement to report actual
or imminent breach of PII to an OJP Program Manager no later than 24 hours after an
occurrence of an actual breach, or the detection of an imminent breach.
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have
successfully completed an "OJP financial management and grant administration training" by
120 days after the date of the recipient's acceptance of the award. Successful completion of
such a training on or after January 1, 2019, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award
changes during the period of performance, the new Grant Award Administrator or Financial
Manager must have successfully completed an "OJP financial management and grant
administration training" by 120 calendar days after the date the Entity Administrator enters
updated Grant Award Administrator or Financial Manager information in JustGrants.
Successful completion of such a training on or after January 1, 2019, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant
administration training" for purposes of this condition is available at
https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session
on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the
recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP
to impose additional appropriate conditions on this award.
M4
Safe policing and law enforcement subrecipients
If this award is a discretionary award, the recipient agrees that it will not make any subawards
to State, local, college, or university law enforcement agencies unless such agencies have
been certified by an approved independent credentialing body or have started the certification
process. To become certified, law enforcement agencies must meet two mandatory conditions:
(1) the agency's use of force policies adhere to all applicable federal, state, and local laws; and
(2) the agency's use of force policies prohibit chokeholds except in situations where use of
deadly force is allowed by law. For detailed information on this certification requirement, see
https://cops.usdoj.gov/SafePolicingEO.
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as
appropriate) may withhold award funds, or may impose other related requirements, if (as
determined by the DOJ awarding agency) the recipient does not satisfactorily and prorrlR al Here
address outstanding issues from audits required by the Part 200 Uniform Requirements (or by
the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
M6
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any
assurances or certifications submitted by or on behalf of the recipient that relate to conduct
during the period of performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ")
may determine that it will not enforce, or enforce only in part, one or more requirements
otherwise applicable to the award. Any such exceptions regarding enforcement, including any
such exceptions made during the period of performance, are (or will be during the period of
performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal
Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into
the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official
accepts all material requirements of the award, and specifically adopts, as if personally
executed by the authorized recipient official, all assurances or certifications submitted by or on
behalf of the recipient that relate to conduct during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full
below, a condition incorporated by reference below, or an assurance or certification related to
conduct during the award period -- may result in OJP taking appropriate action with respect to
the recipient and the award. Among other things, the OJP may withhold award funds, disallow
costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action
as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this
award (or concealment or omission of a material fact) may be the subject of criminal
prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),
and also may lead to imposition of civil penalties and administrative remedies for false claims
or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by
its terms, that provision shall first be applied with a limited construction so as to give it the
maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid
or -unenforceable, such provision shall be deemed severable from this award.
9Q7
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically
including any applicable requirements regarding written notice to program beneficiaries a
prospective program beneficiaries.
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41
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or
refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and
requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that
pertain to recipients and subrecipients that are faith -based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations
(currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title
28 -Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data.
�8
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in
Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program.
M9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in
certain "education programs."
c10
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all
applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant, a gross waste of
federal funds, an abuse of authority relating to a federal grant, a substantial and specific
danger to public health or safety, or a violation of law, rule, or regulation related to a federal
grant.
The recipient also must inform its employees, in writing (and in the predominant native
language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this
award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for
guidance.
M11
Compliance with applicable rules regarding approval, planning, and reporting of conferences,
meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applic
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h
laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior
approval and reporting requirements, where applicable) governing the use of federal funds for
expenses related to conferences (as that term is defined by DOJ), including the provision of
food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this
award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward
Requirements" in the "DOJ Grants Financial Guide").
M12
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness
of work under this award. The data must be provided to OJP in the manner (including within
the timeframes) specified by OJP in the program solicitation or other applicable written
guidance. Data collection supports compliance with the Government Performance and Results
Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
M13
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law
to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to
use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its
election, and must comply with all associated requirements in the Part 200 Uniform
Requirements. The "de minimis" rate may be applied only to modified total direct costs
(MTDC) as defined by the Part 200 Uniform Requirements.
M14
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award
(as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding
announcement (solicitation), or an associated federal statute -- that a purpose of some or all of
the activities to be carried out under the award (whether by the recipient, or a subrecipient at
any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before
certain individuals may interact with participating minors. This requirement applies regardless
of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of
suitability required, in advance, for certain individuals who may interact with participating
minors), and are incorporated by reference here.
TD15
Requirement to disclose whether recipient is designated "high risk" by a federal grant -making
agency outside of DOJ
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If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ,
currently or at any time during the course of the period of performance under this award, the
recipient must disclose that fact and certain related information to OJP by email at
OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes
any status under which a federal awarding agency provides additional oversight due to the
recipient's past performance, or other programmatic or financial concerns with the recipient.
The recipient's disclosure must include the following: 1. The federal awarding agency that
currently designates the recipient high risk, 2. The date the recipient was designated high risk,
3. The high -risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high -risk status, as set out by the federal awarding
agency.
M16
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as
posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be
posted during the period of performance. The recipient agrees to comply with the DOJ Grants
Financial Guide.
M17
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients
("subgrantees") to adopt and enforce policies banning employees from text messaging while
driving any vehicle during the course of performing work funded by this award, and to establish
workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
'18
Compliance with general appropriations -law restrictions on the use of federal funds (FY 2021)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent
restrictions, including from various "general provisions" in the Consolidated Appropriations Act,
2021, are set out at https://ojp.gov/funding/Explore/FY2lAppropriationsRestrictions.htm, and
are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a
subrecipient) would or might fall within the scope of an appropriations -law restriction, the
recipient is to contact OJP for guidance, and may not proceed without the express prior written
approval of OJP.
IM19
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the
DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance f
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9
award, if the recipient is designated as "high -risk" for purposes of the DOJ high -risk grantee
list.
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or
will be funded (in whole or in part) with award funds, the recipient (or any subrecipient)
properly verifies the employment eligibility of the individual who is being hired, consistent with
the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be
involved in activities under this award of both --
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it
unlawful, in the United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the associated
provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form 1-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with
this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award
funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this
award" specifically includes (without limitation) any and all recipient (or any subrecipient)
officials or other staff who are or will be involved in the hiring process with respect to a position
that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E -Verify
For purposes of satisfying the requirement of this condition regarding verification of
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employment eligibility, the recipient (or any subrecipient) may choose to participate in, and
use, E -Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of
the recipient (or subrecipient) uses E -Verify (and follows the proper E -Verify procedures,
including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded
(in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin
Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity, to violate any federal law, including any
applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any
recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise
imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E -Verify should be directed to DHS. For more information about E -Verify visit
the E -Verify website (https://www.e-verify.gov/) or email E -Verify at E-Verify@dhs.gov. E -Verify
employer agents can email E -Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before
award acceptance.
M21
Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a
procurement contract or subcontract with any funds under this award, may require any
employee or contractor to sign an internal confidentiality agreement or statement that prohibits
or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law)
of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award,
to contravene requirements applicable to Standard Form 312 (which relates to classified
information), Form 4414 (which relates to sensitive compartmented information), or any other
form issued by a federal department or agency governing the nondisclosure of classified
information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or
abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds, will provide prompt written notifica ion
to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency. iMtlai Here
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2. If the recipient does or is authorized under this award to make subawards ("subgrants"),
procurement contracts, or both --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently prohibit
or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor
entity that receives funds under this award is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt
written notification to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by that agency.
'022
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S.
Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled
"Crime Control and Law Enforcement." The reclassification encompassed a number of
statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative
agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory
provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a
reference to that statutory provision as reclassified to Title 34. This rule of construction
specifically includes references set out in award conditions, references set out in material
incorporated by reference through award conditions, and references set out in other award
requirements.
c23
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any
tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees, available at
https:/lojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm.
M24
All subawards ("subgrants") must have specific federal authorization
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The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements for authorization of any subaward. This condition applies to agreements that —
for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and
therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web
site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All
subawards ("subgrants") must have specific federal authorization), and are incorporated by
reference here.
X25
Requirements related to System for Award Management and Universal Identifier
Requirements
The recipient must comply with applicable requirements regarding the System for Award
Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable
requirements regarding registration with SAM, as well as maintaining the currency of
information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -
tier subrecipients (first -tier "subgrantees"), including restrictions on subawards to entities that
do not acquire and provide (to the recipient) the unique entity identifier required for SAM
registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are
posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition:
System for Award Management (SAM) and Universal Identifier Requirements), and are
incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural
person (i.e., unrelated to any business or non-profit organization that he or she may own or
operate in his or her name).
TD26
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the
recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support
or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at
any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable
federal statute specifically authorizes certain activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the
recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official or employee of
any of them) with respect to the awarding of a federal grant or cooperative agreement,
subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law
apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or/A,..—
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to I • 1 Here
/0
contact OJP for guidance, and may not proceed without the express prior written approval of
OJP.
'27
Specific post -award approval required to use a noncompetitive approach in any procurement
contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition Threshold (currently,
$250,000). This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a procurement "contract" (and therefore does
not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a
procurement contract under an OJP award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific
post -award approval required to use a noncompetitive approach in a procurement contract (if
contract would exceed $250,000)), and are incorporated by reference here.
M28
Requirements pertaining to prohibited conduct related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct
related to the trafficking of persons, whether on the part of recipients, subrecipients
("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the
recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in
persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-
Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to
trafficking in persons (including reporting requirements and OJP authority to terminate award)),
and are incorporated by reference here.
M29
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives
any other award of federal funds during the period of performance for this award, the recipient
promptly must determine whether funds from any of those other federal awards have been, are
being, or are to be used (in whole or in part) for one or more of the identical cost items for
which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so
requested by the DOJ awarding agency, must seek a budget -modification or change -of -
project -scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of
funding.
M30
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Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the
DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee,
agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds
under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award
should be reported to the OIG by --(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail
directed to: U.S. Department of Justice, Office of the Inspector General, Investigations
Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530;
and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee
Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
M31
The recipient agrees to submit a final report at the end of this award documenting all relevant
project activities during the entire period of support under this award. This report will include
detailed information about the project(s) funded, including, but not limited to, information about
how the funds were actually used for each purpose area, data to support statements of
progress, and data concerning individual results and outcomes of funded projects reflecting
project successes and impacts. The final report is due no later than 120 days following the
close of this award period or the expiration of any extension periods. This report will be
submitted to the Office of Justice Programs, on-line through the Internet at
https://justgrants.usdoj.gov/
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per
day. A detailed justification must be submitted to and approved by the OJP program office prior
to obligation or expenditure of such funds.
M33
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first -tier subawards
("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total
compensation of the five most highly compensated executives of the recipient and first -tier
subrecipients (first -tier "subgrantees") of award funds. The details of recipient obligations,
which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA),
are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award
condition: Reporting Subawards and Executive Compensation), and are incorporated by
reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less tan
$30,000, or (2) an award made to an individual who received the award as a natural perso
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(i.e., unrelated to any business or non-profit organization that he or she may own or operate in
his or her name).
t4
Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's
guidelines, protocols, and procedures, and to cooperate with OJP (including the grant
manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to
such monitoring, including requests related to desk reviews and/or site visits. The recipient
agrees to provide to OJP all documentation necessary for OJP to complete its monitoring
tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by OJP for providing the requested
documents. Failure to cooperate with OJP's monitoring activities may result in actions that
affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review;
designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).
c35
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary
plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the
maximum annual salary payable to a member of the federal government's Senior Executive
Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.
(An award recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an
individual basis at the discretion of the OJP official indicated in the program announcement
under which this award is made.
9M36
Recipient integrity and performance matters: Requirement to report information on certain civil,
criminal, and administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of
information on civil, criminal, and administrative proceedings connected with (or connected to
the performance of) either this OJP award or any other grant, cooperative agreement, or
procurement contract from the federal government. Under certain circumstances, recipients of
OJP awards are required to report information about such proceedings, through the federal
System for Award Management (known as "SAM"), to the designated federal integrity and
performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of
information on certain civil, criminal, and administrative proceedings to the federal designated
integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web
site at https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and
Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
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The Project Director and/or any other key program personnel designated in the application
shall be replaced only for compelling reasons. Successors to key personnel must be approved
by OJP, and such approval is contingent upon submission of appropriate information,
including, but not limited to, a resume. Changes in program personnel, other than key
personnel, require only notification to OJP and submission of resumes, unless otherwise
designated in the award document.
'Q38
Statement of Federal Involvement:
Due to the substantial Federal involvement contemplated in completion of this project, the
Office of Juvenile Justice and Delinquency Prevention (OJJDP) has elected to enter into a
cooperative agreement rather than a grant. This decision is based on OJP and OJJDP's
ongoing responsibility to assist and coordinate projects that relate to the funded activities. OJP
and OJJDP will provide input and re -direction to the project, as needed, in consultation with
the recipient, and will actively monitor the project by methods including, but not limited to,
ongoing contact with the recipient. In meeting programmatic responsibilities, OJP, OJJDP, and
the recipient will be guided by the following principles: responsibility for the day-to-day
operations of this project rests with the recipient in implementation of the recipient's approved
proposal, the recipient's approved budget, and the terms and conditions specified in this
award. Responsibility for general oversight and redirection of the project, if necessary, rests
with OJJDP. In addition to its programmatic reporting requirements, the recipient agrees to
provide necessary information as requested by OJP and OJJDP. Information requests may
include, but are not limited to, specific submissions related to: performance, including
measurement of project outputs/outcomes; meeting performance specifications;
developmental decision points; changes in project scope or personnel; budget modifications;
and/or coordination of related projects.
M39
Within 45 calendar days after the end of any conference, meeting, retreat, seminar,
symposium, training activity, or similar event funded under this award, and the total cost of
which exceeds $20,000 in award funds, the recipient must provide the program manager with
the following information and itemized costs:
1) name of event;
2) event dates;
3) location of event;
4) number of federal attendees;
5) number of non-federal attendees;
6) costs of event space, including rooms for break-out sessions;
7) costs of audio visual services;
8) other equipment costs (e.g., computer fees, telephone fees);
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9) costs of printing and distribution;
10) costs of meals provided during the event;
11) costs of refreshments provided during the event;
12) costs of event planner;
13) costs of event facilitators; and
14) any other costs associated with the event.
The recipient must also itemize and report any of the following attendee (including participants,
presenters, speakers) costs that are paid or reimbursed with cooperative agreement funds:
1) meals and incidental expenses (M&IE portion of per diem);
2) lodging;
3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle (POV));
and,
4) local transportation (e.g., rental car, POV) at event location.
Note that if any item is paid for with registration fees, or any other non -award funding, then that
portion of the expense does not need to be reported.
Further instructions regarding the submission of this data, and how to determine costs, are
available in the DOJ Financial Guide Conference Cost Chapter.
M40
Confidential Funds
Prior to the expenditure of confidential funds, the recipient and any subrecipients agree to sign
a certification that the recipient (or the subrecipient, as applicable) has read, understands, and
agrees to abide by all of the conditions pertaining to confidential fund expenditures set forth in
the DOJ Grants Financial Guide.
M41
Copyright; Data rights
The recipient acknowledges that OJP reserves a royalty -free, non-exclusive, and irrevocable
license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in
part, including in connection with derivative works), for Federal purposes: (1) any work subject
to copyright developed under an award or subaward (at any tier); and (2) any rights of
copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal
support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or
otherwise use the data first produced under any such award or subaward; and (2) authorize
others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data
includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14 ere
in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to
ensure that the provisions of this condition are included in any subaward (at any tier) under
this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and
subcontractors (if any) all rights and data necessary to fulfill the recipient's obligations to the
Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses
to accept terms affording the Government such rights, the recipient shall promptly bring such
refusal to the attention of the OJP program manager for the award and not proceed with the
agreement in question without further authorization from the OJP program office.
M42
OJJDP - Web Site Notice of Federal Funding and Disclaimer
Any Web site that is funded in whole or in part under this award must include the following
statement on the home page, on all major entry pages (i.e., pages (exclusive of documents)
whose primary purpose is to navigate the user to interior content), and on any pages from
which a visitor may access or use a Web -based service, including any pages that provide
results or outputs from the service:
"This Web site is funded in whole or in part through a grant from the Office of Juvenile Justice
and Delinquency Prevention, Office of Justice Programs, U.S. Department of Justice. Neither
the U.S. Department of Justice nor any of its components operate, control, are responsible for,
or necessarily endorse, this Web site (including, without limitation, its content, technical
infrastructure, and policies, and any services or tools provided)."
The full text of the foregoing statement must be clearly visible on the home page. On other
pages, the statement may be included through a link, entitled "Notice of Federal Funding and
Federal Disclaimer," to the full text of the statement.
M43
ICAC Task Force Standards. The recipient agrees to comply with the OJJDP approved ICAC
Task Force Operational and Investigative Standards
X44
ICAC Task Force Representation. The recipient agrees to designate one individual from its
task force to attend the ICAC Task Force commander meetings during the 12 -month project
period.
c45
ICAC Annual Reports
The recipient agrees to submit annual reports to OJP that set forth the following:
(A) The number of law enforcement agencies participating in Internet crimes against children
program standards established by the task force. (B) Staffing levels of the task force, including
the number of investigators, prosecutors, education specialists, and forensic specialists
dedicated to investigating and prosecuting Internet crimes against children.
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�4s
The recipient agrees to forward reports of ICAC Task Force Program Monthly Performance
Measures to the OJJDP-designated site.
c47
Conditional Clearance
The recipient may not obligate, expend or draw down funds until the Office of the Chief
Financial Officer (OCFO) has approved the budget and budget narrative and an Award
Condition Modification (ACM) has been issued to remove this award condition.
2
I have read and understand the information presented in this section of the Federal Award
Instrument.
Award Acceptance
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New Contract Request
Entity Information
Entity Name *
COLORADO SPRINGS POLICE
DEPARTMENT
Contract Narne *
2022 ICAC GRANT AWARD
Contract Status
CTB R
Entity ID *
,0001 7981
❑ New Entity?
Contract ID
5516
Contract Lead*
DFORD
Contract Lead Email
dfordr ,eldgov.co€i:skohIgr
af. eldgov.com
Parent Contract ID
r♦ t.LTiniTiITtLi
Contract Description *
INTERNET CRIMES AGAINST CHILDREN TASK FORCE 15PJDP-21-GK-03813-MECP - US DEPT OF JUSTICE, OFFICE OF JUSTICE
PROGRAMS, OFFICE OF JUVENILE JUSTICE AND DELINQUENCY PROGRAM
Contract Description 2
Contract Type
Department
Requested BOCC Agenda Due Date
GRANT
SHERIFF
Date* 01 1 5, 2022
01 /19/2022
2022
Amount *
Department Email
.10,605.00
CM-Sheriff@weldgov.com
Will a work session with BOCC be required?*
NO
Renewable *
Department Head Email
NO
CM -Sheriff-
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Does Contract require Purchasing Dept. to be included?
DeptHead eldgov..cor r
Age Renewal
Automatic
County Attorney
Grant
GENERAL COUNTY
ATTORNEY EMAIL
ICA
County Attorney [mail
Cm-
COUNT'ATTORNEY@W". WELDG
OV,COM
If this is a renewal enter previous Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnFase
s It
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
DONME PATCH
DH Approved Date
01/1 ,?2022
Final Approval
80CC Approved
80CC Signed Date
80CC Agenda Date
€01 / 1912022
Originator
SKOHLGRAF
Review Date
07i29/2022
Committed Delivery Date
lrneziIiiflhl
Renewal Date
Expiration Date
09!30:2022
Contact Phone I Contact Phone 2
Purchasing Approved Date
Finance Approver
CHERYL PATTELLI
Finance Approved Date
01/1 7,?2022
Tyler Ref #
AG 011922
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
01,1712022
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