HomeMy WebLinkAbout20223287.tiffRESOLUTION
RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP
PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CATHOLIC CHARITIES
AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER, WELD REGIONAL
OFFICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Promoting Safe and Stable Families
(PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Catholic Charities and Community Services of the Archdiocese Denver,
Weld Regional Office, commencing October 1, 2022, and ending September 30, 2023, with further
terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Promoting Safe and Stable Families (PSSF) Partnership Project
Agreement between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Catholic
Charities and Community Services of the Archdiocese Denver, Weld Regional Office, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
cc:HSD
12/9 722
2022-3287
HR0094
PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP PROJECT AGREEMENT
- CATHOLIC CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER,
WELD REGIONAL OFFICE
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 23rd day of November, A.D., 2022, nunc pro tunc October 1, 2022.
BOARD OF COUNTY COMMISSIONERS
WELCOUNTY, COLORADO
ATTEST: ddtdf.,O;41
Weld County Clerk to the Board
BY:
eputy Clerk to the Board
APPROVED AS TO FOR
y Attorney
Date of signature: 12/S /22
Scott K. James, Chair
Mike Frgeman, Pro-Tem
teve Moreno
2022-3287
HR0094
Conhckc+ ipt# (fit1ttCo
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
i
DATE: November 8, 2022
TO: Board of County Commissioners — Pass -Mound
FR: Jamie Ulrich, Director, Human Services
RE: Promoting Safe and Stable Families (PSSF)
Partnership Project Agreement with Catholic
Charities
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Promoting Safe and Stable Families (PSSF)
Partnership Project Agreement with Catholic Charities. The Department is requesting to
enter into a new contract with Catholic Charities for the Promoting Safe and Stable Families
(PSSF) Partnership Project for the term of October 1, 2022 through September 30, 2023. This
project is a collaborative prevention effort between the Weld County Department of Human
Services (WCDHS) and Catholic Charities to serve Weld County families facing, or on the brink
of homelessness, as well as families at risk of becoming involved in the child welfare system.
Reimbursement will continue through PSSF funding awarded to Weld County through a PSSF
grant and/or available TANF funding. Weld County will reimburse Catholic Charities for actual
costs per month, not to exceed $49,141.00 for the term of this Agreement. Catholic Charities will
also contribute a 30% match in the amount of $21,060.00, resulting in a total project amount of
$70,201.00.
I do not recommend a Work Session. I recommend approval of this Agreement and authorize the Chair to
sign.
Approve
Recommendation
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
Schedule
Work Session
Other/Comments:
Pass -Around Memorandum; November 8, 2022 — CMS ID 6446 Page 1
2022-3287
11/13 leebq
PSSF Partnership Project Agreement
THIS AGREEMENT, made and entered into thiay of , 2022, by and between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Department of Human Services, hereinafter referred to as "WCDHS", and Catholic Charities and
Community Services of the Archdiocese Denver Weld Regional Office, also known as Catholic Charities,
hereinafter referred to as "CC."
WITNESSETH:
WHEREAS, WCDHS and CC have identified a need for additional personnel resources in the areas of
prevention and education; and
WHEREAS, WCDHS and CC are willing and able to commit personnel resources to the provision of
services according to the terms and conditions set forth herein.
WHEREAS, the Colorado Department of Human Services has awarded funding to WCDHS and CC
through the Promoting Safe and Stable Families Program (PSSF), which is guided and funded by the Federal
Adoption and Safe Families Act, Title IV -B, Sub -Part 2, and WCDHS has funding available through Temporary
Assistance for Needy Families (TANF).
NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and for
other consideration of the sufficiency and receipt of which is hereby acknowledged, the parties hereto covenant and
agree as follows:
Project Description
1. The services described herein will in part be known as the WCDHS PSSF Partnership Project, hereinafter
referred to as the "Project". The Project is a collaborative effort of WCDHS and CC to enhance the safety
and well-being of at -risk families.
2. The Project consists of Family Support Services/Family Preservation Services that focus on stabilizing
and strengthening families through a case management model, and Kinship Support Services for kin and
adoptive families, including support, education and resource referrals.
3. "At -risk families" are defined as 1) families identified by community referrals and 2) homeless families who
reside at the Guadalupe Community Center(GCC).
4. The Project will be cooperatively implemented and facilitated by the CC Case Management/ Family
Advocate staff and the WCDHS Community Case Manager/Liaison staff.
Personnel
1. Engagement. WCDHS and CC have collaboratively identified a need for additional personnel resources in
the areas of prevention and education. Portions of the salary for up to three (3) CC employees will be funded
under this agreement in accordance with Exhibit C.
�a -302. 1
2. Employment. The three (3) staff shall be employees of CC. As such, the employees will be subject to the
policies, rules, regulations, directives and orders of CC. The employees will be subject to the supervision of CC.
3. Standards. The employees shall provide all services pursuant to this Agreement in accordance with applicable
state and federal law, and any performance standards jointly established by WCDHS and CC. CC shall provide
information to the employees regarding what is necessary to facilitate performance of its obligations to Weld
under this Agreement. If an employee is required to be licensed or to act under the supervision of a licensed
person or entity during job duties performed by an employee for CC, CC shall be solely responsible for verifying
such licensure or providing such required supervision.
4. Qualification and Selection. The employees will be selected by CC in accordance with CC and State of
Colorado qualifications. CC will verify skills and references with respect to the employment of the employees'
subject to this Agreement.
5. Employee Costs. CC shall be responsible for direct payment to the employees of all personnel costs associated
with the employees, including, but not limited to, salary, benefits, employment taxes, and insurance.
6. Compliance with Laws and Record Maintenance. CC shall be responsible for compliance with all laws
concerning employee benefits and compliance with Immigration Reform and Control Act of 1986. In addition,
CC shall be responsible for completion, reporting and maintenance of payroll and benefit records, and CC will
be the W-2 Employer for purposes of record keeping.
7. Compliance with the Fair Labor Standards Act ("FLSA"). Each party agrees to maintain records of actual
hours worked by an employee during each pay period. Each party agrees to comply with the FLSA.
8. Contract Amount. WCDHS shall reimburse CC for actual costs per month, not to exceed $49,141.00 for the term
of this Agreement. CC shall contribute a 30% match in the amount of $21,060.00 resulting in a total project
amount of $70,201.00 for the term of this Agreement. Allowable expenses are noted in Exhibit C, Approved
Budget, and include personnel costs, supply and administrative costs.
9. Billine. CC shall issue an invoice on or before the 10th day of the month to WCDHS for actual costs incurred
in the previous month. Each invoice should also note the amount of matched funding CC contributed during
the previous month. WCDHS agrees to submit the approved invoice for payment within ten (10) business days
of the date the correct invoice is received.
10. Excluded Parties List. For all contracts more than $25,000, WCDHS or its associated entity shall obtain
from CC a certification that neither CC nor any of its principal employees are listed on the General Services
Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs. CC
shall supply this certification within 10 days of execution by both parties of this agreement. Failure to
supply this certification will be considered a default.
11. Worker's Compensation Insurance. CC will furnish and keep in force and effect during the term of this
Agreement workers compensation insurance as may be required by law and as may concern the employees
funded under this agreement. Upon written request, each party shall furnish a Certificate of Insurance
verifying coverage for workers' compensation.
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12. Insurance. CC shall procure at least the minimum amount of automobile liability insurance required by the State
of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to
WCDHS prior to the performance of any services under this Agreement. Professional Liability (Errors and
Omissions Liability) is also required. The policy shall cover professional misconduct or lack of ordinary skill for
those positions defined in the Scope of services of this contract. CC shall maintain limits for all claims covering
wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of
or in the course of operations under this Agreement resulting from professional services. In the event that the
professional liability insurance required by this Agreement is written on a claims -made basis, CC warrants that
retroactive date under the policy shall precede the effective date of this Agreement; and that either continuous
coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years
beginning at the time work under this Agreement is completed.
Minimum Limits:
Per Loss
Aggregate
$1,000,000
$1,750,000
13. Contact Persons. The Contact Person for CC and the Contact Person for WCDHS are each set forth on Exhibit B
attached hereto and incorporated herein. The designated Contact Person for each party may be changed from time
to time so long as notice of such change is provided to the other party, following the procedure for Notices as set
forth in this Agreement. Unless a formal notice is required as set forth in paragraph 29, any requirement of
communication between the CC and WCDHS shall be satisfied if such communication is provided to the other
party's Contact Person.
14. Periodic Meetings. During the term of this Agreement, arrangements shall be made for periodic meetings
between the Contact Persons of WCDHS and CC to promote understanding of and adjustments to any
operation or activity involved herein.
15. CC Board Members. CC shall maintain, at its own expense, insurance for CC Board Members.
16. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing HIPAA requirements whether now or hereafter existing. CC and WCDHS agree to
execute Business Associates Agreements as may be determined to be necessary.
17. Compliance with ADA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing the Americans with Disabilities Ad requirements whether now or hereafter
existing.
18. Term. The term of this Agreement shall be from October 1, 2022, through September 30, 2023.
19. Termination. WCDHS or CC may terminate this Agreement upon giving the other party thirty (30) days prior
written notice. In the event of termination, CC shall promptly provide to WCDHS all information necessary for
payment of any outstanding compensation. Neither party shall have any further obligations after the effective date
of termination, except for such obligations that (i) accrued prior to the effective date of termination, or (ii) are
expressly stated herein to extend beyond the effective date of termination. Additionally, if the State of Colorado
immediately terminates its agreements with WCDHS regarding the funding of this Agreement for the public
interest or any other reason, WCDHS may immediately terminate this Agreement without the thirty (30) days'
notice.
20. Default. Except in situations when termination is the appropriate action pursuant to paragraph 19, each party shall
promptly notify the other party of actions that have caused, in the notifying party's opinion, a default or breach of
any term or provision of this Agreement. If such default or breach is not cured within thirty (30) days after the
delivery of such notice, the notifying party may, at its election, declare this Agreement terminated, or proceed to
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seek any remedies to which it may be entitled under the law, or both. Any waiver by either party of any term or
provision of this Agreement at any one time shall not constitute a waiver of any other or all provisions. Any waiver
of any part or provision of this Agreement at any one time shall not constitute a waiver for all times.
21. Parties' Relationship. The parties to this Agreement intend that the relationship between them contemplated by this
Agreement is that of independent entities working in cooperation. CC employees or agents are not to be
considered WCDHS employees for any purpose and said persons may not hold themselves out as employees or
agents of WCDHS or otherwise make any representation or commitment on behalf of WCDHS. WCDHS
employees or agents are not to be considered employees of CC for any purpose and said employees may not hold
themselves out as employees or agents of CC or otherwise make any presentations or commitments on behalf of
CC. Under this Agreement, except for the payments as stated herein, neither party shall be in any way required to
provide any pecuniary benefits, salaries, wages or fringe benefits to employees of the other party.
22. Indemnification. CC shall indemnify and hold WCDHS harmless from all claims, actions, penalties, liabilities,
damages, or expenses, including reasonable attorney's fees and other costs of defense or settlement, legal or
equitable, made against or suffered by WCDHS arising out of or related to the action or omission of any CC
employee while performing services for or under the auspices of CC, or arising out of or assumed by CC under
this Agreement or CC's failure or alleged failure to perform such duties.
The indemnities and assumptions of liabilities and obligations herein provided for shall continue in full force and
effect notwithstanding the expiration or termination of this Agreement. Notwithstanding any provision in this
Agreement to the contrary, however, neither party waives any immunities to which they are entitled pursuant to
law.
23. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and proceedings,
WCDHS or CC shall, during and after the term of this Agreement, keep confidential all information relating to
this Agreement and shall utilize their best efforts to prevent and protect such information from unauthorized
disclosure by their employees and agents. WCDHS and CC shall further not use or allow their agents or
employees to use any information to the competitive disadvantage of or in any way which is detrimental to
either party.
24. Notices. All notices and other communications required or permitted under this Agreement shall be given in
writing and shall be delivered in person or sent by registered or certified mail, postage prepaid, return receipt
requested, as follows:
a. If to CC:
b. If to WCDHS:
Darren Walsh, President/Chief Executive Officer
Catholic Charities and Community Services of the Archdiocese Denver Weld
Regional Office
6240 Smith Road
Denver, CO 80216
Jamie Ulrich, Director
Weld County Department of Human Services
P.O. Box A
Greeley, CO 80632
25. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties with
respect to its subject matter and supersedes all prior agreements or understandings, whether written or unwritten,
with respect to the same subjectmatter.
26. Amendment. This Agreement may not be amended or modified except by a written instrument executed by all
parties to this Agreement.
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27. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the ease of reference
and shall not in any way affect the meaning or interpretation of this Agreement. This document may be executed in
two or more counterparts, each of which may be deemed an original. This Agreement will take effect when a
single original or counterpart copies me executed by each party.
28. Applicable Law. This Agreement shall be controlled, construed, and enforced in accordance with the laws of the
State of Colorado and the rules and regulations issued pursuant thereto. Any provision of this Agreement, whether
incorporated herein or not by reference, which provides for arbitration by any extra- judicial body or person or
which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing
contained in any provision incorporated herein by reference which purports to negate this or any other special
provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of
complaint, defense or otherwise. It is further agreed by both parties that any causes of action arising out of this
Agreement shall be vetted in the courts of Weld County, Colorado, to the extent that those courts are reposed with
subject matter jurisdiction. Both parties agree to submit themselves to the personal jurisdiction of those courts.
29. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a
court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the
extent that this Agreement is then capable of execution within the original intent of the parties.
30. Further Assurances. The parties shall, upon request, execute, deliver and/or furnish all such documents and
instruments, and do or cause to be done all such acts and things as may be reasonable to effectuate the purpose and
intent of this Agreement.
31. Assignment. This Agreement may not be assigned without first obtaining the consent of the non -assigning party.
32. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with Section 18-8- 301
C.R.S., et.seq., (Bribery and Corrupt Influence) and Section 18-8-401 C.R.S., et.seq. (Abuse of Public Office), as
amended, and that no violation of such provisions is present. The signatories hereto state that to the best of their
knowledge, no State employee has any personal or beneficial interest whatsoever in the service or property
described herein.
33. Fund Availability. Financial obligations of WCDHS payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement
by WCDHS.
34. Required Approval. This Agreement shall not be deemed valid until it has been approved by any and all necessary
and required entities.
35. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of County Commissioners
for Weld County to provide funding not already budgeted for the applicable fiscal year.
36. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver,
express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado
Governmental Immunity Act §524-10-101 et seq., as applicable now or hereafter amended.
37. No Third -Party Beneficiary Enforcement. It is expressly understood and agreed that the enforcement of the terms
and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to
the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever
by any other person not included in this Agreement. It is the express intention of the undersigned parties that any
entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
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ATTEST:
Weld C • : n Clerk to the Boa d WELOUNTY, COLORADO
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written above.
COUNTY:
BOARD OF COUNTY COMMISSIONERS
dad.) wxido;ok.
By:
/
eBo. dOle
Deputy Clerk t
6
oott'K James, Chair
NOV 2 3 2022
ONTRACTOR:
Catholic Charities and Community Services of
the Archdiocese Denver Weld Regional Office
6240 Smith Road
Denver, Colorado 80216
By:
Date:
Darren Walsh (Nov 7, 202215:13 EST)
Darren Walsh
President/Chief Executive
Nov 7, 2022
37
Exhibit A
Scope of Services
Contractor will provide Intensive Case Management, Support Groups and Kinship Support Services.
INTRODUCTION/BACKGROUND
The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated
programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and
support services to accomplish the following objectives:
• To prevent child victimization among families at risk through the provision of supportive family services.
To assure children's safety within the home and preserve intact families in which children have been maltreated when the family's problems can be
addressed effectively.
To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in
accordance with the Adoption and Safe Families Act of 1997.
To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children.
The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs.
Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20
percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for
Children and Families (ACF).
SCOPE OF WORK (INTENSIVE CASE MANAGEMENT)
Intensive Case Management Services shall be provided by Catholic Charities to residents of Guadalupe Community Center Shelter and residents of the Permanent
Supportive Housing Project. The Catholic Charities Case Manager shall consult and coordinate provision of services with the Weld County Department of
Human Services (WCDHS) when a Guadalupe resident is also receiving services through the WCDHS.
The WCDHS and Catholic Charities share the goals of maintaining the unity of families, advocating for services for families while keeping children safe, and
fostering stability in children's living arrangements. Through a blend of preventive services and crisis intervention management, all services are intended to
stabilize families to ensure the well-being of their children by preventing future abuse/neglect and building safe, healthy, and nurturing environments for children.
The WCDHS and Catholic Charities shall provide comprehensive voluntary case management and advocacy services for families who self -refer or who are referred
by community partners, such as schools, juvenile justice entities, therapists and other family serving organizations, as well as families reported to child protective
services but screened out and/or closed after initial assessment/ These services shall increase enrolled families' protective capacities by promoting individual, family,
and community strengths; and shall address the link between poverty and child maltreatment by connecting enrolled families to vital economic and other support
services. Assessments of parents' goals and their need for skill development along with assessing psychosocial and economic challenges shall help families determine
their needed and requested services. Wraparound services and community mental and physical health services shall be used along with case management support to
address challenges faced by parents so that they can provide a safe, nurturing, and stable home for their children. Children may be referred for assessments to identify
and address the child's psycho -social, physical, and educational needs. By partnering with families in the early stages of child maltreatment risk, a broader and richer
child abuse prevention service continuum exists in Weld County.
The core of this project shall be to strengthen and stabilize families to prevent risk of harm to children when they are homeless and reduce the need for out -of -
home placements. Families shall be provided Intensive Case Management Services upon entering the Guadalupe Community Center Shelter as a resident in our
goal orientated Extended Stay Program and throughout their shelter stay. Families reside at the Guadalupe Center four to five months with a goal to transition back
to the community with housing and economic stability. A safe and stable home is critical to a family's wellbeing and the emotion and physical development of a
child.
The families who are tenants of the Permanent Supportive Housing Apartments were homeless prior to obtaining housing through Catholic Charities Guadalupe
Campus. Homeless families often experience domestic violence, and children may experience sexual abuse, lack of stability and predictability and various forms
of trauma including abrupt separations for their parents, placements with strangers and lack of school stability.
Homeless families and their children are at risk of increased stress and household instability and can benefit from Intensive Case Management Services to increase
stability to their lives and address their children's needs resulting from a lack of a stable home, relationships, and nurturance. Some of these families shall be
dealing with serious and long-term physical disabilities, physical challenges, mental health and substance abuse disorders, and developmental issues.
The Guadalupe Shelter provides Weld County's only overflow and emergency shelter for homeless families when other shelters are full. Families receive
emergency triage service, safe shelter, meals and attention to immediate needs of the children. Transition support and planning are provided until a safe housing or
shelter plan can be finalized. During this time, short term intensive case management can be critical to keep children safe, minimize the danger of abuse and
support the parents through this crisis.
The WCDHS, in partnership with Catholic Charities, shall provide intensive coordination of community -based supports (case management, social capital
opportunities and flex funding) based on family identified goals. Through case management utilizing the PSSF Intensive Case Management model (PSSF ICM),
caregivers shall demonstrate increased skills in the protective factors and confidence so they can better address stressors, self -advocate, become self-sufficient, and
increase their knowledge of how to access benefits and resources. Families shall be provided resources and training to further develop their skills.
Families shall work with a Community Case Manager or Catholic Charities Case Manager for up to six (6) months. There shall be a short assessment period in
which a service plan and goals shall be developed for families utilizing the PSSF ICM model. Families shall be provided community and Human Services
resources and shall be offered Family Team Meetings (FTM) to further assist in the development of a service plan. They shall complete a pre -assessment within
the first two (2) weeks of contact and shall complete a post -assessment to evaluate their successes with the Colorado Family Support Assessment (CFSA) 2.0.
PERIOD OF PERFORMANCE
October 1, 2022, through September 30, 2023
WORK PLAN
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
Outcome statement: Clients shall
demonstrate increased life skills and
confidence so they can better address
stressors, self -advocate, become self-
sufficient, and increase their knowledge of
how to access benefits and resources.
Catholic Charities shall provide PSSF ICM to 15 families on their Guadalupe campus. Case Managers shall work with families to
complete a pre- and post -assessment using the Colorado Family Support Assessment (CFSA) 2.0 which incorporates the
Protective Factors Survey. WCDHS shall see a reduced number of families entering the Child Welfare system when they work
with a Community or Catholic Charities Case Manager.
•
This partnership shall allow collaboration in providing community based supportive services to families who are in crisis or at risk
of involvement in the child welfare system. Through the PSSF ICM, these families shall gain skills and knowledge to improve
their overall well-being and household stability.
Key Activity A: Intensive Case Management
Tasks
Time Period
Deliverable
Measurement
Person(S)
Responsible
Budget
Category
Completion of Intake
with family
To be completed
within 5 working
days of referral
assignment
Case Managers shall meet with caregivers' face to face
to complete the Prevention Services intake form.
Intakes may be conducted at the client's home, in the
community or at the WCDHS office.
Intake information and completion
date shall be documented as
required in the Office of Early
Childhood (CDEC) database
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Completion of the
CFSA 2.0 tool
To be completed
within the 2n° face
to face contact,
within one (1) —
three (3) weeks of
case opening.
Case Managers shall work with the family to evaluate
their individual strengths and needs using the CFSA
2.0 as a focal point for services. Family engagement
includes goal setting and outlining action steps for
families and Case Managers.
CFSA 2.0 —Pre- and post-test shall
be used to focus the family plan,
with families showing an
improvement in a minimum of
two (2) of the 11 areas of focus.
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Family Engagement
Meeting
Initiated during or
following the
intake process
continued again
every 30-90 days.
Family Engagement Meetings (FEM) are designed to
convene family members and relevant family and
professional supports to develop and review the
comprehensive support plan for the family.
Review progress of activities set
for completion of goals and action
steps during each meeting. FEMs
shall be documented in CDEC
database in service activity
section.
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Ongoing Contact
Weekly face to
face contact for
the first three (3)
months and
continued as
needed for the
duration of the
case
Ongoing face to face and other contacts via phone,
email or text with the family occur to initiate and
monitor services necessary to support family goals.
Face to face contacts to occur in
person or virtually as requested by
the family. Contacts shall be
documented in the CDEC
database in service intensive case
management section
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Work Plan
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Emergency Supports
As indicated and
documented in
family plan
Flex funding can be used to address concrete economic
needs which support family stability when no other
formal and informal resources are available.
Flex funding needs are
documented in the family plan and
are reported through monthly
invoicing. Requests are submitted
by Case Managers to Weld
County Human Services Funds
Distribution Group and the Family
Resource Director for review and
Approval.
Community Case
Managers,
Catholic Charities
Case Manager,
and Family
Resource Director
Supplies and
Operating
Expenses
Resource Navigation
and Advocacy
Ongoing
throughout the
lifetime of the
open case
Case Manager to provide resource information and
referral to community programming which may meet
the goals and objectives of the family as needed to
support family stability and well-being.
Resource and referral information
shall be documented and tracked
in the case notes in the CDEC
database.
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Transition stage
Completed prior
to or at case
closure (typically
3-6 months).
Case Manager shall work with the family to initiate
their transition plan.
Case Managers shall complete the
transition stage with the families
served. 45% of families shall
complete all aspects of their
agreed upon goals set through
Intensive Case Management
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
SCOPE OF WORK (KINSHIP, ADOPTION AND FOSTER CARE PARENT EDUCATION AND SUPPORT GROUPS)
Parent Caf� Support Groups: Through individual self -reflection and peer to peer learning, participants explore their strengths, learn about the Protective Factors,
and create strategies from their own wisdom and experiences. The goals are to strengthen families, protect children from abuse and neglect, and preserve
permanency for families by enhancing caregivers' ability to meet the emotional, developmental, and educational needs of their children. Parent Caf�s are skill -
based and informational but shall also help caregivers reduce social isolation and develop new support systems and social connections.
Children's Groups: The goal is to offer a safe and supportive environment where children could learn new ways to cope with conflicts and stress in their lives
including the challenges which may arise from being separated from birth parents and in the care of foster, kinship or adoptive parents. Fun activities, educational
games and play shall enhance group participation. The children's groups take place concurrent to Parent Caf�'s.
Parent Caf�s shall be facilitated by staff from Catholic Charities and the WCDHS. Community experts shall be brought in to present to the group on evidenced
based parenting education, the impacts of trauma, and tools and techniques for parenting children who have experienced trauma. The goal is to equip caregivers
with tools to manage children's behaviors, understand child development, and improve caregiver/child relationships.
WORK PLAN
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
Outcome statement: The Parent Caf�
Support Groups shall strive to enrich
parenting skills, encourage relationship
building and connection with other kinship,
adoptive and foster caregivers and strengthen
the caregiver/child relationships with the goal
of establishing permanency and avoiding
further out -of -home placement
Parent Caf� pre and post-tests shall measure the changes in each caregiver's expectations and the program shall use tools and
techniques to help child behavior and regulation and enhance the parent/child relationship.
Key Activity A: Kinship, Adoption and Foster Care Parent Education and Support Groups
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Plan and conduct
monthly Parent Caf�
support groups for
families
Monthly
Catholic Charities and the WCDHS shall plan the focus
of each group utilizing the Parent Caf� model and the
Protective Factors.
A minimum of 30 families shall
be served through these groups
throughout the grant cycle. 50%
shall have demonstrated new
parenting skills, self -reported
improved communication and
connectedness with other Parent
Caf� families. Families shall be
able to identify at least two (2)
community resources that can
further assist in times of need.
Family Resource
Supervisor
Catholic Charities
Case Manager and
Director of Case
Management
Adoption
Promotion
and Support
(APS),
Personnel
Services -
Family
Preservation
and Family
Support
Plan and conduct
monthly Children's
Groups to coincide with
Parent Cafes.
Monthly
Using the Nurturing Parenting curriculum as a guide,
develop children's group activities designed to
strengthen communication, social and coping skills for
children in kinship, foster and adoptive homes.
A minimum of 30 children shall
participate in children's groups
throughout the grant cycle.
Family Resource
Supervisor
Catholic Charities
Case Manager and
Director of Case
Management
APS,
Personnel
Services -
Family
Preservation
and Family
Support
Work Plan
Key Activity B: REPORTING AND PERFORMANCE MONITORING
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF sites shall comply
with Colorado
Department of Human
(CDEC) data collection
methodology system.
Data reports shall show
tasks/activities
completed to align with
designated outcomes
and measures of
services provided.
10/01/2022-
09/30/2023
Data on all PSSF services/activities shall be entered
into CDEC data -system.
• Completion of PSSF intake form in Salesforce or
entering other intake tool completion date in
designated fields.
• PSSF program staff shall set goals with families
engaged in PSSF services, goals are identified on
goal setting sheet or designated goal fields,
including status of goals.
• CFSA 2.0 assessments completed with families
participating in services. Required for intensive
case management services; or family
preservation/support category families without an
open Child Welfare involvement or receiving more
than six (6) total hours of PSSF services required.
• Protective Factors Survey
• PSSF services — each family with an open PSSF
case should be receiving at least one ( 1 ) service.
Services should include activities related to the
service, individual(s) participating in the service,
and service area identified.
• An assessment for each service should be
documented with pre/post-dates and name of
assessment in designated fields.
• Flex funds — Only if included in the approved
budget, can be provided only to families that have
an open PSSF service. Flex funds are only
provided to support the family goals.
Required data shall be entered
into CDEC data -system within
five (5) working days of
completing a task or activity (i.e.,
intake, goal setting, PSSF
services, case management notes,
referral for services, flex funding,
instrumentation tools including
CFSA 2.0, or assessment tools are
identified and dates of pre/post
and included).
Weld County
Department of
Human Services
Personnel
Services
Invoices/ Expenditure
reports
Required monthly
or when
requested.
10/01/2022-
9/30/2023
Invoices/Expenditure reports must be submitted on a
monthly basis to CDEC on the PSSF Invoice Template
provided by the Office of Early Childhood to the
invoice email: CDEC invoicing@state.co.us
Contractor shall submit all
invoices/expenditure reports by
the 20th day of each month. Final
billing for each fiscal year must
be submitted per Exhibit D —
Additional Provisions
Weld County
Department of
Human Services
Personnel
Services
Work Plan
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Submit programmatic
reports to CDEC.
Report templates shall
be provided or created
in Salesforce.
When requested.
10/01/2022-
9/30/2023
Reports shall be submitted according to CDEC
timeframes and include all requested information.
Reporting templates shall be provided by the PSSF
Program Manager
Reports shall be submitted to
CDEC twice per year during the
federal fiscal year. The first report
is due on the last business day of
April each year. The final report
is due on the last business day of
October each year.
Weld County
Department of
Human Services
Personnel
Services
PSSF Programs shall
run reports and monitor
outcomes using CDEC
data -system
Quarterly or when
requested
10/01/2022-
9/30/2023
Reports shall be reviewed in the CDEC data -system to
ensure performance targets are being met.
Reports shall be submitted to
CDEC on quarterly basis or as
needed by the program.
Report templates
shall be created by
State Program
Administrator,
and accessible by
Supervisor in each
site.
Personnel
Services
Key Activity C: Program Evaluation
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF program staff
shall complete program
trainings as
recommended or
required by CDEC.
PSSF site shall send at
least one (1) person per
site to the biennial
Strengthening Families
Conference and the
biennial PSSF program
grantee meeting.
10/01/2022-
09/30/2023
PSSF program staff shall complete trainings
necessary/pertinent for program delivery.
Participation in conference and grantee meeting.
Staff attendance or documented
information regarding completion
for recommended or pertinent
trainings, which may include but
is not limited to Motivational
Interviewing, CFSA 2.0,
Strengthening Families, Financial
Health, mandated reporter, CDEC
data system training for users, and
other required certification
trainings related to services being
provided by the PSSF site to meet
model fidelity. (i.e., if providing
Nurturing Parenting, you must
have a certified trainer)
PSSF Program
Staff
Travel
Work Plan
Key Activity D: Participate as Comparison Group in the Colorado Fatherhood Program evaluation
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Participate in 1 hour
training meeting to learn
about the evaluation.
10/1/2022-
9/30/2023
Evaluation comparison sites shall have at minimum
one attendee from each site participate in the 1 -hour
provided informational overview/training for the
evaluation process.
Attendance of one person per site
at the training. Preferred
attendance by PSSF coordinator.
PSSF Program
Coordinator
Evaluation Team
PSSF sites shall receive
written information from
the DU evaluation team
regarding the evaluation
and instructions to help
fathers self -refer for
participation.
Information can be
shared in written
communication or
verbally by the PSSF
advocate. Sites can
determine the best
method for sharing the
referral process.
10/1/2022-
9/30/2023
PSSF sites shall have access to the written information
as well as verbal scripts regarding referrals for the
evaluation to provide to fathers.
Fathers participating in PSSF
services shall receive the
evaluation referral information.
Contracted
Community
Provider
PSSF Program
Coordinator
Evaluation Team
Member
PSSF sites shall provide
referral information to
fathers participating in
the following services:
Incredible Years,
Nurturing Parenting or
Nurturing Fathers, PAT,
Intensive Case
Management, and/or
Adoption/Kinship
Navigation. The DU
evaluation team shall
make determine
eligibility and obtain
fathers consent for
participation.
10/1/2022-
9/30/2023
Referral information shall be provided to fathers who
may be eligible.
Referrals shall be accessed by fathers if he so chooses.
DU evaluation team shall make determinations of
eligibility and participation in the evaluation.
DU shall ask what services are being provided. DU
evaluation shall obtain fathers consent for participation.
Fathers shall self -refer to
evaluation and enter evaluation.
Fathers shall receive incentives
for participation in the evaluation.
Data on referrals provided and
received by DU evaluation team.
Contracted
Community
Provider
PSSF Program
Coordinator
Evaluation Team
Member
CONFIDENTIALITY
PSSF Provider Agencies and its employees shall not access the CDEC data system for any purpose other than in the performance of providing PSSF services as
outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to
perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during
performance of PSSF services.
SCHEDULE/MILESTONES
Through the work of intensive case management, the WCDHS and Catholic Charities shall provide supportive case management services to a minimum of 55
Weld County families. Services are voluntary, with a goal of increasing family well-being, reducing crisis and to preserving intact families.
Family service plans are designed in partnership with the family to address these goals. 45% of families served by the WCDHS shall successfully complete the
goals and objectives created on their initial service plan.
Another goal is to reduce the number of families who enter or re-enter the child welfare system. Less than 5% of all families served through all PSSF ICM shall
enter or re-enter the child welfare system by the end of the grant cycle.
80% of families receiving PSSF ICM through Catholic Charities shall exit Guadalupe Community Center Shelter with income and sustainable housing.
90% of the families in the Permanent Supportive Housing Project shall remain stable in their housing for a period of at least one (1) year.
Pre- and post-tests shall demonstrate that families acquired and use new skills related to child management and the strengthening of their parent/child relationships.
40% of families who participate in Parent Caf�s shall participate for at least six (6) months. Caregivers shall report they have learned and are utilizing at least three
(3) new techniques to help children with self -regulation and positive behavior as well as three (3) new methods to improve communication and relationships.
ACCEPTANCE CRITERIA
The acceptance of all deliverables shall reside with the Department of Early Childhood (CDEC), PSSF Program. The designated program manager shall monitor all deliverables in
order to ensure the completeness of each stage of the project and that the scope of work has been met. The CDEC program manager shall either sign off on the approval, or reply
to the vendor, in writing, advising what tasks must still be accomplished.
The referral process for all PSSF services may be initiated through self -referral, community referrals from schools, juvenile justice entities, therapists and other
family serving organizations, as well as from child welfare for families reported to child protective services but screened out and/or closed after initial assessment.
Community Case Managers and the Catholic Charities Case Manager shall review and track all referrals. They shall work together to collect and document all
required data for program evaluation and tracking.
County and Community PSSF sites agree to comply with all data process and tools to provide the CDEC with all requested data. The PSSF advocates shall submit
written quarterly reports to the PSSF Program Manager that shall include data statistics, client satisfaction forms and any anecdotal information as they collect
this. County encourages any site visits to occur and shall comply with any visits that are requested.
SCOPE OF WORK (KINSHIP SUPPORT)
The PSSF prevention and support efforts within Weld County shall continue to enhance long-term collaborative programs and services provided by Catholic
Charities and the Weld County Department of Human Services (WCDHS) to relative caregivers/kinship parents and their children through case management,
group support and training. The COVID-19 Pandemic and resulting service delivery changes to remote communication provided an opportunity to pause and
reevaluate what best meets the needs of our kinship families. As a result of this assessment and in response to customer voice, in addition to the ongoing monthly
Parent Caf�s and case management services for residents of the shelter, Catholic Charities shall offer a Support Circle every other month for families receiving
intensive case management and/or families who are participating in Parent Cafes. In addition, Catholic Charities shall create and distribute a bi-monthly Kinship
Newsletter to information pertinent to the often -unique needs and challenges of kinship families.
Support Circle: The goal is to provide an opportunity for caregivers to connect with one another on a more informal level and to share supportive parenting
strategies with the support of the Catholic Charities case management staff. Catholic Charities staff shall share parenting strategies in response to the topics of
group discussion using the Protective Factors as a guide. Caregivers with enhanced skills and understanding of how to manage challenging behaviors shall be less
likely to utilize strategies that could be considered abusive or the cause of further harm to the child(ren), risking their stability in the kinship home. This group
shall be informative; however, it shall also provide increased opportunity for the caregivers to direct the group in a less structured setting. Caregiver requests shall
determine the schedule of topics and there shall be time for sharing a meal and friendship building.
Children's Circle: The goal is to offer a safe and supportive environment where children can learn new ways to cope with conflicts and stress in their lives,
including challenges which may arise from being separated from birth parents and in the care of grandparents or other relatives. Fun, developmentally appropriate
activities, educational games, and play shall also enhance children's experience of participating in the group. These programs shall be offered in addition to Parent
Caf� Support Groups.
Kindship Newsletter: Shall be created and produced by Catholic Charities with input and information contribution from the WCDHS. The Newsletter shall be sent
electronically and via mail every other month to all kinship families involved with Catholic Charities and the Weld County Department of Human Services.
The Parent Caf� shall be held monthly, the Kinship Support and Educational Circle shall be held every other month and the newsletter shall also be produced every
other month.
PERIOD OF PERFORMANCE
October 1, 2022 -September 30, 2023.
WORK PLAN
Work Plan
OUTCOMES, BENCHMARKS, AND MILESTONES
Outcome statement: The Support Circle
shall assist caregivers in building social
connection, increasing protective factors,
encouraging age -appropriate developmental
expectations, and strengthening relationships
with the goal of supporting permanency and
avoiding family disruption.
The Kinship Newsletter shall provide up to
date information about community events
and supportive services.
A minimum of 15 families who are receiving Intensive Case Management and/or participating in Parent Caf� Support groups shall
participate in the supplemental Support Circles throughout the grant cycle.
Pre and post Protective Factor surveys shall be used to measure the changes in each parent's expectations and the program shall
use Nurturing Parenting tools and techniques to manage child behavior and enhance the parent/child relationship.
Key Activity A: Kinship Support
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Plan and facilitate
Support Circle
Every other
month
Social connection events with opportunities to build
relationships and as well as learn how to increase
protective factors.
Protective Factor pre and post test
tools.
Director of Case
Management and
Case Manager for
Catholic
Charities.
APS-
Contractor
Plan and facilitate
Children's Circle
Coincides with
Support Circle
Opportunities to connect with other children. Learn
new tools for coping with conflicts, loss, and stress.
Developmentally appropriate
satisfaction survey for children
old enough to provide feedback
Director of Case
Management and
Case Manager for
Catholic
Charities.
APS-
Contractor
Work Plan
Key Activity B: REPORTING AND PERFORMANCE MONITORING
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF sites shall comply
with Colorado
Department of Human
(CDEC) data collection
methodology system.
Data reports shall show
tasks/activities
completed to align with
designated outcomes
and measures of
services provided.
10/01/2022-
09/30/2023
Data on all PSSF services/activities shall be entered
into CDEC data -system.
• Completion of PSSF intake form in Salesforce or
entering other intake tool completion date in
designated fields.
• PSSF program staff shall set goals with families
engaged in PSSF services, goals are identified on
goal setting sheet or designated goal fields,
including status of goals.
• CFSA 2.0 assessments completed with families
participating in services. Required for intensive
case management services; or family
preservation/support category families without an
open Child Welfare involvement or receiving more
than six (6) total hours of PSSF services required.
• Protective Factors Survey
• PSSF services — each family with an open PSSF
case should be receiving at least one (1) service.
Services should include activities related to the
service, individual(s) participating in the service,
and service area identified.
• An assessment for each service should be
documented with pre/post-dates and name of
assessment in designated fields.
• Flex funds — Only if included in the approved
budget, can be provided only to families that have
an open PSSF service. Flex funds are only
provided to support the family goals.
Required data shall be entered
into CDEC data -system within
five (5) working days of
completing a task or activity (i.e.,
intake, goal setting, PSSF
services, case management notes,
referral for services, flex funding,
instrumentation tools including
CFSA 2.0, or assessment tools are
identified and dates of pre/post
and included).
Catholic Charities
Case Manager and
Director of Case
Management
Personnel
Services
Invoices/ Expenditure
reports
Required monthly
or when
requested.
10/01/2022-
9/30/2023
Invoices/Expenditure reports must be submitted on a
monthly basis to Weld County to submit to CDEC on
the PSSF Invoice Template provided by the Office of
Early Childhood to the invoice email:
CDEC invoicing@state.co.us
Subcontractor shall submit all
invoices/expenditure reports to
the WCDHS by the 10th day of
each month for WCDHS to
submit monthly invoice to CDEC.
Final billing for each fiscal year
must be submitted per Exhibit D
— Additional Provisions.
Catholic Charities
Case Manager and
Director of Case
Management
Personnel
Services
Work Plan
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Personnel
Services
Submit programmatic
reports to CDEC.
Report templates shall
be provided or created
in Salesforce.
When requested.
10/01/2022-
9/30/2023
Reports shall be submitted according to CDEC
timeframes and include all requested information.
Reporting templates shall be provided by the PSSF
Program Manager
Reports shall be submitted to
CDEC twice per year during the
federal fiscal year. The first report
is due on the last business day of
April each year. The final report
is due on the last business day of
October each year.
Catholic Charities
Case Manager and
Director of Case
Management
PSSF Programs shall
run reports and monitor
outcomes using CDEC
data -system
Quarterly or when
requested
10/01/2022-
9/30/2023
Reports shall be reviewed in the CDEC data -system to
ensure performance targets are being met.
Reports shall be submitted to
CDEC on quarterly basis or as
needed by the program.
Report templates
shall be created by
State Program
Administrator,
and accessible by
Supervisor in each
site.
Personnel
Services
Key Activity C: Program Evaluation
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF program staff
shall complete program
trainings as
recommended or
required by CDEC.
PSSF site shall send at
least one (1) person per
site to the biennial
Strengthening Families
Conference and the
biennial PSSF program
grantee meeting.
10/01/2022-
09/30/2023
PSSF program staff shall complete trainings
necessary/pertinent for program delivery.
Participation in conference and grantee meeting.
Staff attendance or documented
information regarding completion
for recommended or pertinent
trainings, which may include but
is not limited to Motivational
Interviewing, CFSA 2.0,
Strengthening Families, Financial
Health, mandated reporter, CDEC
data system training for users, and
other required certification
trainings related to services being
provided by the PSSF site to meet
model fidelity. (i.e., if providing
Nurturing Parenting, you must
have a certified trainer)
PSSF Program
Staff
Travel
CONFIDENTIALITY
PSSF Provider Agencies and its employees shall not access the CDEC data system for any purpose other than in the performance of providing PSSF services as
outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to
perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during
performance of PSSF services.
SCHEDULE/MILESTONES
Seventy-five percent (75%) of families who participate in the Support Circle shall report they have teamed and are utilizing at least three (3) new parenting
techniques and tools to encourage developmentally and age -appropriate behavior as well as three (3) strategies in strengthening the parent/child relationship.
ACCEPTANCE CRITERIA
The acceptance of all deliverables shall reside with the Department of Early Childhood (CDEC), PSSF Program. The designated program manager
shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The CDEC
program manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished.
EXHIBIT B
CONTACT PERSONS
For this Agreement, the individuals identified below are hereby designated representatives
(Contact Persons in accordance with paragraph 14) of the respective parties. Either Contact
Person may from time to time designate in writing a new or substitute representative(s):
For Weld County: Julie Witkowski
Family Resource Division Head
315 A. N. 1 lth Avenue, Building A
Greeley, Colorado 80631
(970) 400-6777
witkowjx@weldgov.com
For CC:
Joe Sarr, Executive Regional Director
Catholic Charities and Community Services of
the Archdiocese Denver Weld Regional Office
1442 North l 1 th Avenue
Greeley, Colorado 80631
(970) 616-8629
i sarr@ccdenver.org
Exhibit C
a
COLORADO
Department of Early Childhood
Contractor Name
Weld County Department of Human Services
Budget Period
Project Name
October 1, 2022 - September 30, 2023
Promoting Safe and Stable Families
Colorado Department of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Program Contact Name and Title
Phone
Email
Julie Witkowski, Family Resource Division Head
970-400-6777
witkowjx@weldgov.com
Fiscal Contact Name and Title
Phone
Email
Counties/Areas Served:
Tammy Maurer, Fiscal Manager
970-400-6533
maurertk@weldgov.com
Weld County
Expenditure Categories
Personnel Services - Salaried Employees
FFY 2023
Position Title
Description of Work and
Fringe Benefits include: health, dental, life, FICA-OASKI, FICA-Med,
Short and Long Term Disability and County Reirement
Gross or Annual
Salary
Fringe
Number of
Months on
Project
Cost Based
Percent
on
Time -limited
Reunification
(TLR)
on
of Time
Cost Based
Percent of
on
Adoption
Promotion
Support (APS)
on
Time
and
Cost Based on
Percent of Time
on
Family
Preservation for
Family Stability
Cost Based on
Percent of Time
on
Family Support
for Family
Stability
Total
Percent
of Time
on
Project
Total Amount
Requested from
CDEC
Community Case Manager
Provides outreach, case management and Parent Caf� support group
coordination/facilitation for families who may be at risk of entering or
who are exiting the child welfare system.
$59,275
$20,746
12
$ -
$ -
$ 20,005
$ 20,005
50%
$ 40,010
Community Case Manager
Provides outreach, case management and Parent Caf� support group
coordination/facilitation for families who may be at risk of entering or
who are exiting the child welfare system.
$62,883
$13,284
12
$
$
$ 19,042
$ 19,042
50%
$ 38,084
Total Personnel Services (including fringe benefits)
$ -
$ -
$ 39,047 _
$ 39,047 _
$ 78,094
Contractors/Consultants (payments to third parties or entities)
FFY 2023
Name
Description of Item
Time -Limited
Reunification
(LTR)
Adoption
Promotion
Support (APS)
and
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Amount
Requested from
CDEC
Catholic Charities
Staff and supplies for PSSF ICCM, Parent Cafes, Kinship Support and Education Circle, Kinship Newsletter -See Tab C for
additional detail
$ -
$ 12,954
$ -
$ 36,187
$ 49,141
Kids at Heart
Staff and supplies for monthly Fundango respite events for kinship, foster and adoptive families -See Tab D for
additional detail
$ 7,775
$ 7,775
$ 7,775
$ 7,469
$ 30,794
Total Contractors/Consultants
$ 7,775
$ 20,729
$ 7,775
$ 43,656
$ 79,935
Travel
FFY 2023
Item
Description of Item
Time
Reunification
(LTR)
-Limited
Adoption
Promotion
Support
and
(APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Amount
Requested from
CDEC
Grantee Meetings and
Strengthening Colorado
Families and Communities
Required Training for PSSF Program Staff -to include registration fee, per -diem rates for food, lodging, mileage and
other expenses related to their participation. Includes one staff from each organization.
$ -
$ 1,000
$ 1,000
$ 1,000
$ 3,000
Total
Travel
$ -
$ 1,000
$ 1,000
$ 1,000
$ 3,000
Exhibit C
Supplies & Operating Expenses
FFY 2023
Item
Description of Item
Time
Reunification
(LTR)
-Limited
Adoption
Promotion
Support (APS)
and
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Amount
Requested from
CDEC
Flex Funding
Flex funding can be used to address concrete economic needs which support family stability when no other formal
and informal resources are available.
$
-
S -
$ 4,000
$ 4,787
$ 8,787
Support Groups
Parent Cafe presenters, TBRI facilitator, training materials, location fee, food and snacks, childcare, and children's
group activities
S
-
S 4,000
$ 2,500
$ 1,717
$ 8,217
Total
Supplies & Operating
Expenses
$
-
$ 4,000
$ 6,500
$ 6,504
$ 17,004
TOTAL
DIRECT
COSTS
$ 7,775
$ 25,729
$ 54,322
$ 90,207
$ 178,033
Uniform
the
Guidance § 200.68 - MTDC means
first $25,000 of each subaward.
scholarships
all
MTDC
direct salaries
excludes
and fellowships,
and wages, applicable
equipment, capital
participant
fringe benefits,
expenditures, charges
support costs and the
MODIFIED
materials
for
portion
REMOVED
patient
and
of
each
SUBAWARD
TOTAL
supplies,
care,
subaward
rental
DIRECT
services,
costs,
IN
in
EXCESS
COSTS (MTDC)
travel, and up to
tuition remission,
excess of $25,000.
OF $25,000
$ 6,312
$
17,902
$ 52,859
$ 71,025
$ 148,098
[not to exceed 10% unless
Indirect Costs
Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost
rate is attached]
FFY 2023
Item
Description of Item
Time -Limited
Reunification
(LTR)
Adoption
Promotion
Support (APS)
and
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Amount
Requested from
CDEC
No costs shall be reimbursed by CDEC for this category.
$ -
$
S -
$
$ -
Total
Indirect
$ -
$ -
$ -
$ -
$ -
TOTAL TIME -LIMITED REUNIFICATION (LTR)
$ 7,775
TOTAL ADOPTION PROMOTION AND SUPPORT (APS)
$ 25,729
TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY
$ 54,322
TOTAL FAMILY SUPPORT FOR FAMILY STABILIT
$ 90,207
TOTAL
AMOUNT
REQUESTED
FROM
CDEC
$ 178,033
PERCENTAGE OF BUDGET BY PROJECT
FFY 2023
Time -Limited
Reunification
(LTR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Percentage
4%
i���,,l00%
31Yo
51%
O
PERCENTAGE OF BUDGET BY PROJECT
Match Projection / Required
Match is not Required on Stimulus Flex Funds Percentage of Total Budget Including Match:
30%
$ 3,332
$ 11,027
$ 23,281
$ 38,660
$ 76,300
TOTAL BUDGET (INCLUDING
MATCH)
$ 11,107
$ 36,756
$ 77,603
$ 128,867
$ 254,333
`Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1.0)
SIGNATURE REQUESTED: Weld/PSSF CC
Agreement Oct 2022 -Sept 2023 (f)
Final Audit Report
2022-11-07
Created: 2022-11-07
By: Alison Pegg (apegg@co.weld.co.us)
Status: Signed
Transaction ID: CBJCHBCAABAAdIBM,17QnVVTgs4HZ3Zd6NJQWjgHrCGk8
"SIGNATURE REQUESTED: Weld/PSSF CC Agreement Oct 20
22 -Sept 2023 (f)" History
5 Document created by Alison Pegg (apegg@co.weld.co.us)
2022-11-07 - 5:59:15 PM GMT- IP address: 204.133.39.9
. Document emailed to dwalsh@ccdenver.org for signature
2022-11-07 - 5:59:53 PM GMT
5 Email viewed by dwalsh@ccdenver.org
2022-11-07 - 6:09:41 PM GMT- IP address: 104.28.57.248
42, Signer dwalsh@ccdenver.org entered name at signing as Darren Walsh
2022-11-07 - 8:13:20 PM GMT- IP address: 71.123.63.162
ere Document e -signed by Darren Walsh (dwalsh@ccdenver.org)
Signature Date: 2022-11-07 - 8:13:22 PM GMT - Time Source: server- IP address: 71.123.63.162
Q Agreement completed.
2022-11-07 - 8:13:22 PM GMT
Powered by
Adobe
Acrobat Sign
Contract Form
New Contract Request
Entity Information
Entity Name"
CATHOLIC CHARITIES AND
COMMUNITY SERVICES
Entity ID.
0.00031292
Contract Name* Contract ID
CATHOLIC CHARITIES AND COMMUNITY SERVICES IPSSF 6446
PARTNERSHIP AGREEMENT)
Contract Status
CTB REVIEW
Contract Lead*
APEGG
❑ New Entity?
Parent Contract ID
Requires Board Approval
YES
Contract Lead Email Department Project #
apegq 'weldgov.com:cobbx
xlk@-weldgov.com
Contract Description.
NEW AGREEMENT. TERM 10:' 1 22-9 30123. WCDHS WILL REIMBURSE CC UP TO $49,141.00. RELATED TO THE PSSF
AGREEMENT SFY 23, TYLER ID 2022-2689.
Contract Description 2
PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB 11 10 22.
Contract Type*
AGREEMENT
Amount*
$49,141.00
Renewable *
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices. ti'eldgov.co
Department Head Email
CM-HumanServices-
Os p IH sad Toe Id gus. vs en
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATfORNEY:2WELDG
OV.COM
Requested BOCC Agenda
Date *
11:23;2022
Due Date
11 19'2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are n
On Base
Contract Dates
Effective Date
Review Date
08; 01 : 202 3
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Committed Delivery Date
Expiration Date*
09 29;' 2023
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
11 16,'2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
11;23:'2022
Originator
APEGG
Finance Approver
CHERYL PATTELLI
Legal Counsel
MATTHEW CONROY
Finance Approved Date Legal Counsel Approved Date
11'17,'2022 11:`21;'2022
Tyler Ref If
AG 112322
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