HomeMy WebLinkAbout20223533.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
WEDNESDAY, DECEMBER 21, 2022
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, December 21, 2022, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Scott K. James, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Perry L. Buck
Commissioner Steve Moreno
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Controller, Chris D'Ovidio
Le MINUTES: Commissioner Moreno moved to approve the Minutes of the Board of County
Commissioners meeting of December 7, 2022, as printed. Commissioner Saine seconded the motion,
and it carried unanimously.
T ! READ ORDINANCE BY AUDIO: Commissioner Buck moved to read Code Ordinance #2023-01
by audio. The motion was seconded by Commissioner Saine, and it carried unanimously.
1121 CERTIFICATION OF HEARINGS: Commissioner Buck moved to approve the Certification of
Hearings conducted on December 7, 2022, as follows: 1) USR22-0024 — Lytle Farms, LLC, c/o SunShare,
LLC, dba BecLee Solar, LLC. Commissioner Freeman seconded the motion, which carried unanimously.
LE PUBLIC INPUT: Steve Teets, Greeley resident, stated he is a member of the Weld County Mobility
Council, and reported they are working to create a forum to discuss Housing for the Homelessness. He
further spoke on his concern with inadequate cold weather shelters in Greeley, and immigration issues,
with cities like El Paso, Texas, and Denver, Colorado, are in a state of emergency. Chair James
commented that Roy Rudisill, Director of the Office of Emergency Management, has been working with
outside agencies in preparation for the next anticipated artic freeze.
4O1
AMENDMENTS TO AGENDA: There were no amendments to the agenda; however,
Commissioner Saine shared her Commissioner Coordinator Report, recited various End of Year (marked
Exhibit A) statistics that encompassed the different divisions within the Department of Human Services,
and further presented Jamie Ulrich, Director, and Tami Grant, Deputy Director of the Department of
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Human Services, with a gift for their weekly `Jammie Show' that informs their staff of what is happening
within their Department. Commissioner Freeman thanked Commissioner Moreno for his leadership on
the Board for the past eight (8) years, and further thanked Chair James for his role as Chair for this year.
Commissioner Buck thanked Commissioner Freeman for stepping up to be the Chair for 2023.
Commissioner Moreno expressed it has been his honor to serve the citizens of Weld County.
CONSENT AGENDA: Commissioner Saine moved to approve the Consent Agenda, as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
PRESENTATIONS:
1) WELD COUNTY COMMISSIONERS' CONSTITUTION DAY ESSAY AND ART CONTEST WINNERS
- AAKYRIAH WILLIAMS AND MIKA BROWN: Chair James introduced the Constitution Day Contest,
and read the certifications for the record. Mika Brown, contest winner for her poem entry, was present,
but had nothing further to say. (Clerk's Note: The group gathered for a photo opportunity).
VA, WARRANTS:
1) GENERAL WARRANTS - DECEMBER 20, 2022: Commissioner Moreno moved to approve the
General Warrants, as printed. Commissioner Buck seconded the motion, and it carried unanimously.
L} BIDS:
1) APPROVE BID #62200139, CRS 74 AND 33 INTERSECTION ROUNDABOUT PROJECT -
DEPARTMENT OF PUBLIC WORKS: Christie Peters, Purchasing Department, stated two (2) bids were
received, and staff recommends selecting the lowest bidder who met specifications, Lawson Construction
Company, for a total amount of $9,210,800.80. She further stated this project includes grant funds from
the Colorado Department of Transportation (CDOT), in the amount of $1,091,818.00, and from the Town
of Eaton in the amount of $22,696.00. Ms. Peters stated, if approved, the project is slated to begin in
January 2023, and expected to be completed in September 2023. Commissioner Moreno moved to
approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously.
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2) APPROVE BID #62200174, PRECAST CONCRETE PIPE - DEPARTMENT OF PUBLIC
WORKS: Ms. Peters stated staff recommends selecting the sole bidder who met specifications, Forterra
Precase Concepts, dba Rinker Materials, for a total amount of $39,412.00, and meets the 30 -day delivery
requirement needed to complete the project in a timely manner. Commissioner Buck moved to approve
said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously.
3) APPROVE BID #62200169, LEGAL NEWSPAPER SERVICE FOR 2023 CALENDAR YEAR -
CLERK TO THE BOARD'S OFFICE: Ms. Peters stated staff recommends selecting the sole bidder who
met specifications, Greeley Tribune, for a total amount of $48,792.60. She further stated there are no
changes to the rates that are proposed for 2023, compared to 2022. Commissioner Buck moved to
approve said bid. The motion was seconded by Commissioner Moreno, and it carried unanimously.
JIM] 4) PRESENT BID #62200170, INTRUSION SYSTEM UPGRADE - FACILITIES DEPARTMENT:
Ms. Peters stated one (1) bid was received and staff will make a recommendation on January 4, 2023.
5) PRESENT BID #B2200173, FIRE ALARM UPGRADE - FACILITIES DEPARTMENT: Ms. Peters
stated two (2) bids were received and staff will make a recommendation on January 4, 2023.
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4. NEW BUSINESS:
1) CONSIDER OFFICIAL ABSTRACT OF VOTES CAST FOR NOVEMBER 8, 2022, GENERAL
ELECTION: Carly Koppes, Weld County Clerk and Recorder, alongside Rudy Santos, Chief Deputy of
Clerk and Recorder, stated the 2022 General Election had 210,000 ballots mailed out, and they received
62% voter participation. In response to Commissioner Saine, Ms. Koppes reported how this election
compared to previous election year results. Commissioner Moreno moved to approve said abstract of
votes cast for the November 8, 2022, General Election. The motion was seconded by Commissioner
Freeman. Commissioner Moreno thanked both Ms. Koppes and Mr. Santos for ensuring fair and secure
voting procedures, and there being no further discussion, the motion carried unanimously.
Ei 2) CONSIDER CONTRACT ID #6532 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN -
DORIAN BROWN: Jamie Ulrich, Director of the Department of Human Services, stated this contract is
for a new provisional kinship foster care home located in Aurora, Colorado. Commissioner Saine moved
to approve said contract and authorize the Chair to sign. The motion was seconded by Commissioner
Buck, and it carried unanimously.
I'M; 3) CONSIDER CONTRACT ID #6533 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN -
MATTHEW AND VALERIE BECKSTRAND: Ms. Ulrich stated this contract is for a new certified kinship
foster care home located in Frederick, Colorado. Commissioner Freeman moved to approve said contract
and authorize the Chair to sign. Seconded by Commissioner Buck, the motion carried unanimously.
4) CONSIDER CONTRACT ID #6543 CHILD PROTECTION AGREEMENT FOR SERVICES
(BID #B2200040) AND AUTHORIZE CHAIR TO SIGN — WHICH WAY?, LLP: Ms. Ulrich stated this
agreement is to provide foster parent training services. Commissioner Freeman moved to approve said
agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Buck,
carried unanimously.
El 5) CONSIDER CONTRACT ID #6557 CHILD PROTECTION AGREEMENT FOR SERVICES
(BID #62200040) AND AUTHORIZE CHAIR TO SIGN — APPA THERAPY, PLLC:: Ms. Ulrich stated this
agreement is to provide home studies and home -based intervention services. Commissioner Saine
moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by
Commissioner Buck, carried unanimously.
6) CONSIDER CONTRACT ID #6547 EXPENDITURE AUTHORIZATION AND WORK PLAN FOR
WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) PERFORMANCE INCENTIVE FUNDS
(PIF), AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY: Ms. Ulrich stated this expenditure
authorization will allow Employment Services of Weld County to provide workforce training and various
other WIOA implementations. Commissioner Buck moved to approve said expenditure authorization and
work plan and authorize the Chair to sign electronically. The motion was seconded by Commissioner
Moreno, and it carried unanimously.
7) CONSIDER CONTRACT ID #6564 EXPENDITURE AUTHORIZATION AND WORK PLAN FOR
WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) VETERAN'S SERVICE TO CAREER
PROGRAM (VSCP), AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY: Ms. Ulrich stated the
Department has received a funding stream from the Colorado Department of Labor and Employment, in
the amount of $36,850.00, as a Notice of Funding Authorization for the Veteran's Service to Career
Program (VSCP) to expand service options tailored to meet each veteran's individual needs.
Minutes, Wednesday, December 21, 2022
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Commissioner Moreno moved to approve said expenditure authorization and work plan and authorize
the Chair to sign electronically. The motion, which was seconded by Commissioner Buck, carried
unanimously.
8) CONSIDER CONTRACT ID #6551 AGREEMENT FOR PROFESSIONAL SERVICES FOR
SAFETOUCH: BODY SAFETY PROGRAM AND PARENT EDUCATION SERVICES, AND AUTHORIZE
CHAIR TO SIGN - LUTHERAN FAMILY SERVICES ROCKY MOUNTAINS: Ms. Ulrich stated this
agreement allows for the community to receive services from the SafeTouch: Body Safety Program and
Parent Education. Commissioner Saine moved to approve said agreement and authorize the Chair to
sign. Commissioner Buck seconded the motion, and it carried unanimously.
LE 9) CONSIDER CONTRACT ID #6561 MEMORANDUM OF UNDERSTANDING FOR CHILD
WELFARE AND ADULT PROTECTIVE SERVICES HOTLINE, AND AUTHORIZE CHAIR TO SIGN -
PROWERS COUNTY: Ms. Ulrich stated the memorandum of understanding is to purchase call coverage
services through the Hotline County Connection Center for child welfare and adult protective services.
Commissioner Freeman moved to approve said memorandum of understanding and authorize the Chair
to sign. The motion, which was seconded by Commissioner Buck, carried unanimously.
El 10) CONSIDER STANDARD FORM OF AGREEMENT FOR PERSONAL IDENTIFYING
INFORMATION (PII) CERTIFICATION AND AUTHORIZE DIRECTOR OF DEPARTMENT OF HUMAN
SERVICES TO SIGN ANY AGREEMENTS CONSISTENT WITH SAID FORM: Ms. Ulrich stated this is
the State certification form to ensure the Department of Human Services entities will not use or disclose
personal identifying information. Commissioner Buck moved to approve said certification and authorize
the Director of the Department of Human Services to sign agreements consistent with said form. The
motion was seconded by Commissioner Moreno, and it carried unanimously.
=:1 11) CONSIDER REVISED STANDARD FORM OF AGREEMENT, RATES, AND PROVIDER LIST
FOR INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A
FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich stated the Resolution is for a
revision of the agreement form, rates, and provider list for Out -of -Home services for the 2022-2023
contract year, including County -specific requirements within the existing state CWS-7A form, as an
exhibit. Commissioner Buck moved to approve said revised form, list, and rates, and authorize the Chair
to sign contracts consistent with said form. Seconded by Commissioner Freeman, the motion carried
unanimously. (Clerk's Note: Ms. Ulrich expressed her appreciation for working with Commissioner
Moreno, and wished him the best in his retirement.)
!'f . 12) CONSIDER 2023-2028 WELD COUNTY STRATEGIC PLAN: Ryan Rose, Director of
Administrative Services, stated the new Strategic Plan is the product of a collaborative year -long
endeavor by Weld County leadership and employees. He further stated the County consulted with an
outside company, Barry and Dunn, to provide the final version for the Board's approval. Commissioner
Freeman moved to approve said strategic plan. The motion was seconded by Commissioner Saine, and
it carried unanimously.
l.�Ll 13) CONSIDER STOP LOSS APPLICATION AND SCHEDULE OF INSURANCE, AND
AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY - AETNA LIFE INSURANCE
COMPANY: Staci Datteri-Frey, Department of Human Resources, explained the Stop Loss Application
and Schedule of Insurance is an addendum to the current contract with Aetna. Commissioner Saine
moved to approve said application and schedule and authorize the Chair to sign and submit electronically.
Seconded by Commissioner Moreno, the motion carried unanimously.
Minutes, Wednesday, December 21, 2022
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14) CONSIDER CAFETERIA PLAN AND FLEXIBLE SPENDING ACCOUNTS (FSA) SERVICES
AGREEMENT, AND BUSINESS ASSOCIATE AGREEMENT, AND AUTHORIZE CHAIR TO SIGN -
ROCKY MOUNTAIN RESERVE: Ms. Datteri-Frey stated this contract is for the new flexible spending
accounts (FSA) provider for the County. Commissioner Moreno moved to approve said agreements and
authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried
unanimously.
15) CONSIDER AMENDMENT #3 TO LEAVE MANAGEMENT SERVICES AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - UPMC BENEFIT MANAGEMENT SERVICES, INC., DBA
WORKPARTNERS: Ms. Datteri-Frey stated this amendment is with Workpartners for the family medical
leave management program for the 2023 calendar year. Commissioner Buck moved to approve said
amendment and authorize the Chair to sign. The motion, which was seconded by Commissioner
Freeman, carried unanimously
1 16) CONSIDER APPLICATION FOR 2023 EMERGENCY MANAGEMENT PERFORMANCE
GRANT (EMPG) AND LOCAL EMERGENCY MANAGER SUPPORT (LEMS) PROGRAM FUNDING,
AND AUTHORIZE OFFICE OF EMERGENCY MANAGEMENT TO SIGN AND ELECTRONICALLY
SUBMIT: Roy Rudisill, Director of the Office of Emergency Management (OEM), explained this year the
State of Colorado has decided to have this application process done electronically, and this grant is in
the amount of $89,784.00. He stated these funds will allow for the support of OEM programs and delegate
authority for staff signature and submittal of forms and reports. Commissioner Buck moved to approve
said application, and authorize the Office of Emergency Management to electronically sign and submit.
The motion was seconded by Commissioner Saine, and it carried unanimously.
`.; 17) CONSIDER CONTRACT ID #6567 AMENDMENT #1 TO LEASE AGREEMENT FOR
COMMUNICATIONS TOWER AND SITE AND AUTHORIZE CHAIR TO SIGN - T -MOBILE WEST, LLC:
Tina Powell, Director of the Department of Public Safety Communications, stated this amendment is for
equipment from T -Mobile on the Fort Lupton radio tower, and explained the amendment also allows for
five (5) five-year terms, totaling 25 years, with this first term totaling $1,800.00, per month. Commissioner
Freeman moved to approve said amendment and authorize the Chair to sign. The motion was seconded
by Commissioner Buck, and it carried unanimously.
. 18) CONSIDER CONTRACT ID #6578 COMMUNICATIONS SYSTEM AND SERVICES
AGREEMENT FOR TIME DIVISION MULTIPLE ACCESS WITH DYNAMIC DUAL MODE (TDMA/DDM)
RADIO PROJECT, AND AUTHORIZE CHAIR TO SIGN - MOTOROLA SOLUTIONS, INC.: Ms. Powell
stated this contract will allow for a radio upgrade beginning in 2023, that will double the talk capacity at
each of the radio sites, and is part of a 10 -year capital plan, for a total amount of $2,789,000.00.
Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Buck, the motion carried unanimously.
E' 19) CONSIDER CONTRACT ID #6579 AMENDMENT #2 TO SYSTEM UPGRADE AGREEMENT
(SUA) II FOR FRONT RANGE COMMUNICATIONS CONSORTIUM (FRCC) ASTRO 25
COMMUNICATIONS SYSTEM, AND AUTHORIZE CHAIR TO SIGN - MOTOROLA SOLUTIONS, INC.:
Ms. Powell stated this amendment is to the Front Range Communications Consortium (FRCC)
Maintenance Contract with Motorola Solutions, Inc. She further stated, Weld County's partners, Federal
Heights and Adams County, both made changes to their infrastructure. Ms. Powell stated these additions
increase the contract by a total of $301,564.00, which will be billed back to those respective agencies
quarterly from Weld County. Commissioner Moreno moved to approve said agreement and authorize the
Chair to sign. Seconded by Commissioner Saine, the motion carried unanimously.
Minutes, Wednesday, December 21, 2022
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IR 20) CONSIDER CONTRACT ID #6559 AMENDMENT #1 TO INTERGOVERNMENTAL
AGREEMENT FOR FUNDING OF CAPITAL IMPROVEMENTS ON EAST COUNTY LINE ROAD/CR 1,
AND AUTHORIZE CHAIR TO SIGN — BOULDER COUNTY: Don Dunker, Department of Public Works,
stated this amendment is to the Intergovernmental Agreement for capital road improvements for a
roundabout, to increase the budget from $360,000.00, to $500,000.00. He explained Boulder County is
the project manager and will be contributing the same financial amount, bringing the grand total to
$1 Million. Commissioner Saine moved to approve said amendment and authorize the Chair to sign. The
motion was seconded by Commissioner Buck, and it carried unanimously.
PLANNING:
1) CONSIDER PARTIAL VACATION OF THREE -LOT RECORDED EXEMPTION, RE -3242, FOR
REMOVAL OF LOT C - DONALD AND SANDIE HALL: Chris Gathman, Department of Planning
Services, stated staff received a letter from the applicant requesting the removal of Lot C from Recorded
Exemption, RE -3242. He further indicated the general location of the approximately 120 acre parcel, and
stated staff recommends approval with the Conditions of Approval reflected in the staff memo. Donald
and Sandie Hall, applicants, were present and stated their plan is to split the property for a family
residence. No public testimony was offered concerning this matter. Commissioner Saine moved to
approve said partial vacation, with the Conditions of Approval. The motion was seconded by
Commissioner Buck, and it carried unanimously.
'. 2) FINAL READING OF CODE ORDINANCE #2022-08, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 23 ZONING OF THE WELD COUNTY CODE
(SETBACKS FROM OIL AND GAS): Commissioner Freeman moved to read Code Ordinance #2022-08
by title only. The motion was seconded by Commissioner Moreno, and it carried unanimously.
Bruce Barker, County Attorney, read the title for the record. Jim Flesher, Department of Planning
Services, stated there have been no changes since Second Reading. No public testimony was offered
concerning this matter. Commissioner Moreno moved to approve Code Ordinance #2022-08 on Final
Reading. The motion was seconded by Commissioner Buck, and it carried unanimously.
IET 3) FIRST READING OF CODE ORDINANCE #2023-01, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 24 SUBDIVISIONS OF THE WELD COUNTY CODE
(FAMILY FARM DIVISION): Tom Parko, Director of Planning Services, reviewed the proposed changes
to the Weld County Code, which include, specifically, to streamline the Family Farm Division process by
reducing the acreage minimum from 70 to 35 acres, increasing small lot requirements from 7 to 10 acres,
and eliminating the requirement to have any type of existing improvements. He referenced one item of
correspondence submitted at the Planning Commission held on December 6, 2022, from
AGPROfessionals. Commissioner Freeman commented on the driving reason behind the minimum lot
size being changed to 35 acres, and making this consistent is a big improvement. No public testimony
was offered concerning this matter. Commissioner Freeman moved to approve Code Ordinance
#2023-01 on First Reading. The motion was seconded by Commissioner Saine, and it carried
unanimously.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. Code Ordinance #2022-08 was approved on Final Reading, and Code Ordinance
#2023-01 was approved on First Reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 10:02 a.m.
Minutes, Wednesday, December 21, 2022
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These Minutes were approved on the 4th day of January, 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dithov,�
Weld County Clerk to the Board
Sco t K. James, Chair
Mike Freeman, Pro-Tem
Perry L. Buck
Steve Moreno
Lori Saine
Minutes, Wednesday, December 21, 2022
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_: EXHIBIT
lb A
End of the Year Report on DHA Accomplishments: Local, Statewide and National Leadership.
Area Agency on Aging (AAA):
• , Total Meals Served through the Friendly Fork Program Jan 1st to Oct 31St:
➢ 69,313 at the congregate meal sites (23 across Weld County)
> 34,456 served through Meals on Wheels
> Grand total of 103,769 meals from January through October
• To date, the Single Entry Point (SEP) team has maintained a caseload of over 1,500 older adults
and adults with disabilities. In addition, they have provided case management and authorized
services for over 400 additional individuals to support aging adults to remain safely at home
rather than needing a higher level of care. This results with an estimated savings of $96,000.00
per person as well as dignity and independence to age in place.
Assistance Payments:
• Assistance Payments is managing cases for almost 93k individuals enrolled in Medicaid program
at this time. About half of those will require a reassessment when the Public Health Emergency
declaration eventually expire; this number grows monthly.
Assistance Payments has approved and issued over $104 million dollars in food assistance, and
over $7.5 million in cash assistance, to eligible Weld County families as of November 29th. These
benefits have helped to stabilize struggling families and also quickly injected money into our
local economy as these dollars are spent on food and other basic necessities in our county.
(*Associated funds related to benefit issuance are provided directly by federal funds)
The federal Food and Nutrition Services team conducted a Program Access Review (audit) in
February of this year on the state of Colorado. Weld County was one of three selected counties
to be reviewed and we were the only county to complete the audit with zero error findings.
Child Support:
• Distributed $19 million dollars to families thus far in 2022.
• Experienced a caseload increase of 4.57% in 2022 (increased from 7,600 to 7,824 active cases).
Child Welfare:
• Reduced Foster Care Placements by 15% (November 2021 to November 2022)
Increased the number children/youth who were able to safely remain home by 25% (November
2021 to November 2022)
Weld County was the first County in Colorado to certify Therapeutic Foster Homes. There are
currently two (2) youth placed in our therapeutic Foster Homes.
Weld County has implemented Differential Response and has seen an 18% decrease in
Dependency & Neglect filings in thus far in 2022.
Weld County is currently working with 12 young adults in the Foster Youth In Transitions
Program (for ages 18-24 for youth who previously aged out of the Foster Care System). This
program provides financial and emotional support, along with life skills assistance and engaging
them in community supports.
Employment Services:
• IMPACS, a collaborative initiative between Child Support and Employment Services, Child
Support has referred non -custodial parents who have been unable to pay their child support
1
obligations for Employment and Training support. To date, Employment Services has enrolled
41 non -custodial parents; three (3) have successfully exited to full-time employment, one (1) has
exited with part-time employment, three (3) participants are currently in training, two (2)
participants successfully obtained a CDLA license, one (1) increased English Language skills and is
employed full-time.
ESWC placed thirty (30) participants in ASEthrough the Weld County Sheriffs office. ESWC
continues to work with the Weld County Sheriffs Office in continued support of their
apprenticeship program. For the time being, ESWC will use ASE funding and will diversify
funding as support continues.
Two youth staff presented a workshop at the Rocky Mountain Workforce Development
Association (RMWDA) conference about merging foster care programs with workforce. There
was also a proposal written for the same workshop and was accepted for the National
Association of Workforce Development Professionals (NAWDP) Youth Symposium in North
Carolina. Both presentations were excellent and the staff received an email from a staff of the
Governor's Office in North Carolina has followed up requesting additional information to
consider innovative strategies to braid funding and delivering services in their State.
Family Resources:
Emergency Rental Assistance:
• 2,885 families who met income criteria and experienced financial impact due to Covid-19 have
received rental and utility assistance totaling $7,042,575.11
Prevention:
• The Prevention team have received 1,769 referrals for case management services. Referrals
come from child welfare, schools, judicial, therapists as well as self -referral.
• The Prevention team have actively worked with 266 families so far in 2022 with 111 families
reaching stated goals and closing successfully
Family Forever Post Adoption
• Adoption Support and Resource Coordinators currently have 467 families on their Trails
workload and there are countless additional adoptive and kinship families who have access to
this program. Family Forever is individualized to meet the unique needs of each family, often to
address challenges with grief and loss, changing developmental needs, unresolved past
trauma experiences, changes in family dynamics and/or changes in educational/mental
health or medical needs.
• So far this year 31 adoptions and seven Relative Guardianships have been finalized
providing permanency for 38 children.
Outreach
The Outreach team have served 705 walk-in clients at our main campus. This often ranges from
individuals needing extra assistance navigating public benefits, to emergency clothing, shelter
and housing needs to connections to support for emergent mental/physical health needs.
152 families have been served through our Community Services Block Grant (CSBG)program
and $150,264.95 has been provided in direct emergency assistance to families needing one time
household stability assistance.
• Another 43 families have been served through the CSBG Covid response funding, providing an
additional $141,941.87 in assistance to low-income families who experienced significant
financial loss due to Covid-19.
Crisis Services
• 175 kinship assessments have been completed to assess family members as potential
placements for children involved with child welfare.
• Crisis intervention services have been provided to 5 families in order to quickly implement
services to avoid further involvement or placement with child welfare.
Family Resource TANF Case Management
• Family Resource Case Managers have worked with 177 families who were also involved with
child welfare, prevention or experiencing homelessness in order to support each family's unique
journey to financial stability and self-reliance.
SSI •
The SSI Supervisor worked with 75 individuals to review their needs and when appropriate
prepare applications for SSI benefits. Of the 51 decisions received, 24 individuals received initial
approval, a 47% approval rate which is significantly higher than the national average of under
30%.
The SSI Specialist has submitted 35 new applications for benefits this year, 26 that have been
approved, 7 pending and 2 denied. She has an additional 49 children/families she is working
with to support both SSI and SSDI benefits for children.
The Jami Show
Named as a mash -up of Jamie and Tami, the Director and Deputy Director, this weekly communication
tool started during Covid and continued as a successful communication and leadership example with the
following benefits to employees and to Weld County teamwork:
The Jami Show provides:
• Consistent and timely communication- DHS team hears the information directly from the
directors, so there is no room for misinterpretation. We are also able to share information with
the whole team at the same time, which eliminates bad feelings when one employee feels like
another gets information first or in a timelier manner.
It's recorded and there are notes; so our information is documented.
Staff feel like they know Director Ulrich and Deputy Director Tami Grant better. With over 460
employees, they don't always interact with staff one on one, so by doing the show, people feel
they are real and can identify with their leaders.
The directors recognize staff and highlight accomplishments- people like to see and hear their
names and it reinforces great work and a job well done. ,
We have guests, which helps with engagement. Staff an join committees and share the work
they are doing on the committees on the show. They prepare and practice for their guest spot
and it promotes leadership across the department.
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