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Home My WebLink About20221829.tiffRESOLUTION RE: APPROVE APPLICATION FOR 2022-2023 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS (HMEP) GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for the 2022-2023 Hazardous Materials Emergency Preparedness (HMEP) Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency Management, to the Colorado Department of Public Safety, Division of Homeland Security and Emergency Management, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for the 2022-2023 Hazardous Materials Emergency Preparedness (HMEP) Grant from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency Management, to the Colorado Department of Public Safety, Division of Homeland Security and Emergency Management, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of June, A.D., 2022. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dett/LeA) ott K. James, Chair Weld County Clerk to the Board ounty Attorney Date of signature: 7/7/2� Cc: OEK(RR), (tcT(c-P/cp) 7/13 /22 2022-1829 EM0020 mac+ 1Dtk40o1s BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: HMEP Grant Application DEPARTMENT: Emergency Management PERSON REQUESTING: Roy Rudisill DATE: June 14, 2022 Brief description of the problem/issue: Commissioners, after our work session for for the training and exercise coordinator in May, I contacted the State to request documentation to support the funding request for our new coordinator position. They requested I submit the attached grant application as this will make the additional funding request easier to process. The funding request is for $127,879, there is a 20% match requirement of $25,575.80. I have attached the prior work session request for your reference along with a budget worksheet Jennifer O. provided. I'm requesting the Board allow me to add this grant request to the Boards Agenda for approval and signature. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Agree and approve request. Recommendation: Approve request. Approve Recommendation Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Schedule Work Session Other/Comments: 2022-1829 Olp/ e M 0010 COLORADO Division of Homeland Security & Emergency Management Department of Public Safety Hazardous Materials Emergency Preparedness (HMEP) Grant Application Form SUCCESSFUL APPLICATIONS: Please check this weblink for application deadlines, or contact DHSEM directly. 1. 2. 3. 4. Applications Complete than Ensure Ensure Attach $30,000.00 all a any complete received the information required, FFATA after and or in the Form detailed additional, Section deadline for PROJECT 1. application APPLICANT documentation cannot NARRATIVE be accepted requests INFORMATION relevant in above to Section to ensure this $30,000.00 is grant complete. 2. a fair application and - leave competitive blank for consideration. awarding if the Federal process is Amount maintained. requested is less 5. Complete 6. Submit electronically Section 3. PROJECT signed application BUDGET and to: ensure figures Larisa.Cannonstate.co.us and details match Section 2. PROJECT NARRATIVE. By submitting this grant application, you understand and will agree to all GRANT REQUIREMENTS in the grant agreement and subsequent ✓ Submitting ✓ ✓ Requests issued guides for Quarterly Reimbursement if awarded Performance and submitted accepted, Progress including at minimum: Reports the during following: Quarterly. the grant award. Use the forms provided by DHSEM upon award for this grant. Name of Applicant / Agency: Weld County / Weld OEM/LEPC Address: 1150 O Street P.O. BOX 758 City: Greeley State: CO Zip Code: 80631 Point of Contact Name: Roy Rudisill Telephone Number: 970-400-3990 Email Address: rudisill@weldgov.com Application Date: 6/14/22 Federal Amount Requested: 102,3 03.20 Did your organization or agency receive Hazardous Materials Emergency Preparedness Grant funding in the previous three (3) years? Yes FA No ri If Yes, what was the Year and Federal Awarded Amount received: Federal Amount Awarded: Year: 2021 85,979.00 Year: 2020 79,600.00 Year: 2019 79,600.00 The Emergency Planning and Community Right -to -Know Act (EPCRA), to 303. Emergency Planning. ,¢,301 "Local governments are State governments are required to prepare chemical emergency response plans, and to review plans at least annually. required to oversee and coordinate local planning efforts. Facilities that maintain Extremely Hazardous Substances (EHS) cooperate in emergency on -site in quantities greater than corresponding threshold planning quantities (TPQs) must plan preparation." If the applicant is an LEPC for this grant application request, is the LEPC in compliance with EPCRA §§301 to 303? Yes frA No imPaar HMEP Grant Application Page 1 of 11 COLORADO Division of Homeland Security & Emergency Management J .~ COLORADO Division of Homeland Security & Emergency Management Department of Public Safety *j tunent S PuDhc safety FFATA / FSRS Data Report For Subrecipients of Federal Funds The FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) requires the Division of Homeland Security and Emergency Management (DHSEM) to collect the following information for each sub - award of $25,000.00 or more. This information is required by the Office of Management and Budget (OMB) and must be submitted by DHSEM into the SUB -AWARD REPORTING SYSTEM (FSRS). Grant Pro ram Grant Year HMEP — Hazardous Materials Emergency Preparedness Subrecipient Legal Name Subreci lent Address Subrecipient City Weld County Government 1150 O Street P.O.Box 758 Greeley 80631-9596 Colorado County Subrecipient State Subrecipient DUNS# + 4 I 075757955-9596 Award Number Weld Subrecipient 9 digit Zip Code Parent Organization DUNS # Primary Location of Performance of the Award (no post office box, this must be the actual physical location where the work is being performed. If you have more than one project, pick one major project to report on) Address City State 1150 O Street Greeley Colorado County 9 digit Zip Code Congressional District (2 digits for the above Zip Code. Can be found at www.house.gov) System for Award Management (SAM) - required Subreci s lent Re:istered with `Active' status at SAM? (resister at www.sam.:ov Weld 80631-9596 04 YES Compensation for Top Five Executives 80% or more of the subrecipient's prior year annual gross revenues are from Federal awards? YES NO $25 million or more of the subrecipient's annual gross revenues are from Federal funds? YESn Non The public has access to information about the compensation of the senior executives in the subrecipient's organization filed under the Securities Exchange Commission (SEC) and IRS requirements? YES ral NO [71 *If Subrecipient answered "YES" to all three questions above, provide the 5 highest paid executives and their compensation amounts. If "No" answered to any of the three questions above, enter "Not Required" for "1. Official Name" cell below. 1. Official Name Not Required Compensation Amount 2. Official Name Compensation Amount 3. Official Name Compensation Amount 4. Official Name Compensation Amount 5. Official Name Compensation Amount SIGNATURE By signing below, I certify that the information contained in this FFATA data report is complete and accurate to the best of my knowledge. Signature: Print Name: S ott K. James, BOCC Chair Date: JUN 2 7 2022 Agency's Authorized Representative (usually the Grant Administrator, Program Manager, Coordinator, etc.) HMEP Grant Application Page 2 of 11 COLORADO Division of Homeland Security & Emergency Management LX:' 'rn r.t .N F.atitc Safety Section 1. APPLICANT INFORMATION NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! The and in a the result Subgrantee are PHMSA fully of this cognizant application and and DHSEM responsible of their shall Grant duties signatories incorporate Management and certify responsibilities by reference by Guides. signing the for The this information that Subgrantee they grant and have contained understands will read comply the herein. Application and with, agrees and that including follow, all any subgrant the requirements Grant award Requirements, established received as a) Project Manager - responsible for the management of the grant project and related records: Name: Roy Rudisill Title: Director Address: 1150 O Street P.O. Box 758 City, State, Zip Greeley Co 80631-9596 Primary Phone: 970-304-6540 Email: rudisill@weldgov.com SignaturePfrite,g4- Date: ,072,.2.z b) Authorized Official, Director, or LEPC Chairperson - authorizing this grant application: Name: Scott James Title: Commissioner Address: 1150 O Street P.O. Box 758 City, State, Zip Greeley, Co 80631-9596 Primary Phone: 970-400-4200 Email: sjames@weldgov.com Signature ilot7 Date: JUN 2 7 2022 c) Fiscal Agent / Financial Officer and Office / Agency designated to Receive and Manage grant funds: Agency Name: Weld County Gov Employer Identification Number (EIN): 84-6000813 DUNS Number: 075757955 Is the Agency currently registered at SAMgov? www.sam.gov YesJ7fF1jo Contact Name: Christopher D'Ovidio Title: Controller Address: 1150 O Street P.O. Box 758 City, State, Zip Greeley, CO 80631-9596 Primary Phone: 970-400-4447 Email: cdovidio@weldgov.com Signature Date: 47 ayie,1/4'60,04. (o HMEP Grant Application Page 3 of 11 COLORADO Division of Homeland Security b Emergency Management Section 1. APPLICANT INFORMATION - OVERVEIW NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! OVERVIEW: Describe your agency or organization; provide an overview and community served. The Weld County LEPC is run by the County's Office of Emergency Management. Our Office is staffed with four employees and funding from this grant will support a Training and Exercise Coordinator positions. The funding chemicals is important within our to us county. for In the purpose addition of coordinating to coordinating with with facilities facilities, who store, we coordinate transport, closely and with process first responders county. Weld estimated municipalities, County population to support is 26 the fire third of their Departments/Districts, largest 340,018. planning, County To further training in exercises Colorado expand and 19 to (geographically) on the law enforcement the vast known size of and unknown spanning Weld agencies 3,900 County, within HazMat there sq. Weld miles are risks County. within with 32 our an Weld County has two Interstate HWYs, I-25 and I-76. There are two major railroad operators with lines running throughout are multiple Weld Oil County, and Gas Burlington Operators, Northern Midstream and Operators, Union Pacific, and with Chemical other smaller Facilities rail line within Weld operators. County. There In 2022, Weld County had 5,103 Tier II reporting facilities, of those, 235 facilities stored Extremely Hazardous Materials (EHS). In 2021, there were 37 RMP facilities listed within Weld County. With the ongoing Oil and Gas development within Weld County, additional Oil and Gas production facilities are increasing which is also increasing transportation offloading (truck and rail) and pipelines within the County. In 2020, just under 100 drilling permits were processed in Weld County. In the Weld County 2021 Hazard Mitigation Plan, HazMat Transportation accidents are identified as a high -risk incident. HMEP Grant Application Page 4 of 11 COLORADO Division of Homeland Security Es Emergency Management JU}.k'tment '1 P!.1)(!. Sate); Section 2. PROJECT NARRATIVE NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! PROJECT DESCRIPTION. Outline in detail the project(s) the grant will fund. (Attach Include: additional 1. The specific pages as needed) hazardous materials activities addressed by the project(s) Weld County 2. 3. 4. Indicate Projected Plan and for Weld the sustaining outcomes Core LEPC Capabilities / the will outputs project utilize addressed from once funding project the to (see grant completion support Appendix funds an are expended employee A for Core Capabilities to maintain and listing) support the Integrated Preparedness Plan, analyze information obtained from previous HMEP projects to continue training and exercises training for first on :he responders, Weld County coordinate Hazardous table top Materials scenarios Response for the and RMP Transportation facilities with Plan. a Coordinate transportation nexus, HazMat coordinate an LEPC workshop, utilize risk assessment for each of the facilities that have EHS chemicals to help Fire Districts develop pre -plans, coordinate with communities on planning for hazmat transportation incidents Operators and on develop delivery a of training Pipeline and exercise Safety Training plan based and community on worst case outreach. scenarios. Coordinate Coordinate with the with NE Pipeline Region LEPC Chairs on support to their LEPC's. The Communication, Core Capabilities Public addressed Health, for Health this project Care, Intelligence include Planning, and Information Operational Sharing, Coordination, Threat Operation and Hazard Identification, The outcomes and of Community this project Resilience. are to better prepare our First Responders, Community Leaders, and Citizens, by understanding high communities, with risk, Industry how Parrners this the risks to best planning prepare and to develop threats will for also in a a release training help the communities, if and with there is exercise Community a transportation help program Resilience. them to that understand accident supports or response the actions an accident agencies to at take a in facility. and areas of Work This project is a part of an ongoing plan to better prepare First Responders, Community Leaders, and our Citizens. support materials funding Weld producing County for Government the employee Counties working in Colorado, is committed on it is the vital to project. the for sustainability With Weld Weld County of County to continue this project being to and one receive the of continual the funding top hazardous to partial support this ongoing project. HMEP Grant Application Page Sof11 COLORADO Division of Homeland Security b Emergency Management ;z-oar?niect Wet/ NOTE: Section MISSING INFORMATION 2. PROJECT NARRATIVE DELAY Match CONSIDERATION! - WILL APPLICATION HMEP Soft of Equipment $300.00 Hard expenses expendable Grant or if Match: $300.00 Match: and to will requires combination, combined Local per rental x 2 days supplies, training to include supplies, provide day, Using with Training four for x 4 locations own and programs. printed such a hard a laptop 20% and the Soft/In-kind? Room different organizational reports materials as match Out paper and = Match are process facilities projector $2, of funding. used (Attach and locations, 400.00 equipment at two-day is $300.00 Total for submitted this to additional Soft travel for the materials Total document project. Provide rental. trainings. per Match: and with two NASTTPO Hard pages day, $2, supplies. requests for Match: The a four planning description Match as Local $300.00 400.00 $1, needed) different Separate for conferences 500.00 during Training + reimbursement and x $2, of Room 2 days locations, 400.00 accounting (spring exercises, Hard the this 20% grant. facilities x 4 locations at two-day 800.00 match. What estimated Hard is the cost = $2, 400.00 (cash), Hard The Soft/In-kind, match portion travel travel Example: Example: Weld County trainings. are used for In -state Supplies available = $4, pulled -of -State and of cash for trainings, folders. cash and travel for for and match codes this grant. & autumn). currently is $25,575.80 estimated HMEP Grant Application Page 6 of 11 COLORADO Division of Homeland Security & Emergency Management .1t`J3'n-r:t :71 Rabtc Safety Section 2. PROJECT NARRATIVE — Outcomes/Outputs NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! ANTICIPATED OUTCOMES / OUTPUTS List 2-5 specific performance outcomes/outputs that can be used to measure the success of the project. develop Work with a plan the Sr EM to include Coordinator exercise development to identify the with top high risk these facilities. chemical facilities in Weld County and Schedule information meetings in the Integrated with RMP Preparedness facility EHS reps, Plan. identify a plan for exercises for their facilities, include this Utilizing responders prior to identify project information training needs on and hazardous materials exercises for response delivery to routes, incident work involving with transportation the local first accidents Coordinate identify with training local based first responders on AARs fron and incidents organization and exercises. to update Identify the County instructors Integrated to support Preparedness training Plan, courses. MILESTONES Associated key activities that lead to the milestone event over the HMEP period of performance. Milestone Start Date Completion Date Review Weld County Tier II facilities and chemicals used in industry 7/16/22 10/31/2022 Review County Emergency Preparedness Assessment 2021 7/16/22 08/31/2022 Review County Integrated Preparedness Plan 7/16/22 08/31/2022 Schedule meetings with RMP facilities, Identify worst case scenarios 9/1/22 11/30/2022 Implement the Integrated Preparedness Plan, support local communities as needed. 10/1/22 09/30/2023 Work to identify high risk facilities within Weld, develop planning for drills 10/1/22 09/30/2023 Work through the AAR Improvement plan from the 2021 Hazmat EX 10/1/22 01/31/2023 Work with Communities on the Hazmat routes, coordinate drills and preparedness 10/1/22 09/30/2023 Attend LEPC meetings and LEPC State Conference 9/1/22 09/30/2023 Utilize CFS for drills and trainings for high hazard locations/routes 9/1/22 09/30/2023 HMEP Grant Application Page 7 of 11 COLORADO Division of Homeland Security b Emergency Management Cttaaftinf .t 4 a_Dtc Safety Section 3. BUDGET NARRATIVE NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! TOTAL FUNDING REQUESTED *Auto -populated from 1st page Federal Share (HMEP Grant Maximum: 80%) 102,303.20 * Local / Non -Federal Match Share (Minimum: 20%) 25,575.80 * Local / Non -Federal Over -Match Share TOTAL PROJECT 127,879.00 BUDGET DETAIL TABLE The total is non-federal Project required Budget. below match the contribution Overmatching table and need the must be not grant included be on award in a is Section line allowed. -by-line 3. Budget item basis, but (When using "Other Narrative on must "- the next be at a detailed least page): 20% of description the Category Not Federal to Total exceed Share Budget 80% of Non At Total -Federal least 20% Budget Match of Total (100 Budget o /o) g Salaries $ 70,752.80 $ 17,688.20 $ 88,441.00 Fringe Benefits $ 31,574.40 $ 7,893.60 $ 39,468.00 Travel $ $ $ 0.00 Equipment (Prior approval required) $ $ $ 0.00 Supplies $ $ $ 0.00 Contractual $ $ $ 0.00 Other (explain below) $ $ $ 0.00 TOTALS $ 102,327.20 $ 25,581.80 $ 127,909.00 If Budget Salary Benefits Total **The using using 127,879 final the "Other" July 88,441 39,468 tab total budget field key to move for Category, 1 2022- Sept to will update the next please 30 2023 with the page field explain: correct amount after entering "n/a" in the Other explanation field below and iiiaw _ a IIIIIIL - - - -= - -Y_ le IIIIIIMIllit _ _ _ilt HMEP Grant Application Page 8 of 11 COLORADO Division of Hometand-Security 1, Emergency Management • Jetkir f'li'nt tN V-4..in.r&c. Safety Section 3. BUDGET NARRATIVE (cont.) NOTE: MISSING INFORMATION WILL DELAY APPLICATION CONSIDERATION! BUDGET NARRATIVE Describe in detail the costs for each category used in the previous budget table. Clearly identify how you determined the costs, what will be purchased, and include the salaries, outline of work plan with personnel, time schedules, deliverables, contractor rates, etc. Use the examples from the Match Section to outline costs for each category. (Attach additional pages as needed) Salary and Fringe Benefits; Weld County will employ an Emergency Management Coordinator specific to Training and Exercise planning, to work for the Emergency Management Office and conduct the listed tasks. The employee will be a full time employee and Weld County will provide the 20% cash match for the salary and benefits. The costs for the employee is based on Weld County salary and benefits costs for an Emergency Management Coordinator. The total budget request is for $127,879.00 for the EM Coordinator salary and benefits, 20% hard match of $25, 581.80. I HMEP Grant Application Page 9 of 11 COLORADO Division of Homeland Security & Emergency Management Department at Pubbc Safety COLORADO Division of Homeland Security Et Emergency Management Department of Public Safety Hazardous Materials Emergency Preparedness (HMEP) GRANT APPLICATION Additional comments/justification: (If needed) One of the requirements Weld OEM/LEPC has is the coordination of the emergency planning for the chemical facilities in the county. Under the EPA program "Community Right to Know Act", our office tracks all of the reporting facilities to make sure we have current information for emergency contacts, emergency plans and provide opportunities for quarterly meetings through the Local Emergency Planning Committee. One requirement EPA has that we have not been able to accomplish well, is training and exercises with our High -Risk facilities. Weld County has 5,103 reporting facilities of those, 35 facilities are identified as Risk Management Plan Facilities and 178 of the facilities store, process, or utilize Extremely Hazardous Substances. We have identified 173 facilities that have priority for planning and exercise requirements. HMEP Grant Application Page 10 of 11 COLORADO Division of Homeland Security b Emergency Management Department ct Public Safety Appendix A - Mission Areas and Core Capabilities Outline of 32 core capabilities identified in the National Preparedness Goal for a secure and resilient Nation. Each core capability is associated with one or more of the five mission areas. Core Capabilities Prevention B aei 4-0 O Planning CeTh 1/4.e 411 San 0U ON 0 0 in LI ce • • • • • Public Information and 'Warning • • • • • Operational Coordination • • • • • Intelligence and Information Sharing • • Interdiction and Disruption • • Screening, Searcl'i, and Detection •' •' Forensics and Attribution • Access Contra and I dentity Verification • CAF bersecuri ty • Physical P rotective Measures • Risk !Management for Protection P rog ra m:s and Activities Supply Chain Integrity* and Security • • Community Resilience • Long-term Vulnerability Reduction • Risk and Disaster Resilience Assessment • Threats and Hazards Indent &ication • Critical Transportation • Environmental Responsetlealtl- and Safety • Fatality M a nagement Services • Fire Management and Suppression • Log ist cs and Supply Chain Management • Mass Care Services • Mass Search and Rescue Operations • 0nescene Security,. Protection, and Law Enforcement • Operational Communications • Public Health, Healthcare, and Emergency Medical Services HMEP Grant Application • Situational Assessment • Infrastructure Systems • Economic Recovery Health and Social Services Housing Natural and Cultural Resources • • • • Page 11 of 11 Contract Form New Contract Request Entity Information Entity Name DEPARTMENT OF HOMELAND SECURITY Contract Name* HMEP GRANT APPLICAITON Contract Status CTB REVIEW Contract Description* TRAINING AND EXERCISE COORDINATOR Contract Description 2 Contract Type GRANT Amount* $25,575.80 Renewable' YES Automatic Renewal Grant Entity ID* OOO28683 Department OEM Department Email CM-OEMaweldgov.c©m Department Head Email CM-OEM- DeptHead seldgay.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY` WELDG OV.COM ❑ New Entity? Contract ID 6O15 Contract Lead* GMARQUEZ EZ Contract Lead Email gmarquezAco.weld.co.us Requested BOCC Agenda Date* 06,20,2022 Parent Contract ID Requires Board Approval YES Department Project Due Date O6;16:2O22 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Review Date* 05,'30,2023 Renewal Date* t6,' 3012O23 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department H ROY RUDISILL DH Approved Date 06'16;2022 BOCC Approved BOCC Signed Date BOCC Agenda. Date 06122;2022 Originator GMARQUEZ Contact Type Contact Email Finance Approver CHRIS D`OVIDIO Contact Phone 1 Contact Phone 2 Purchasing ; *roved Date Finance Approved Date 06 '17 2022 Tyler Ref D AG 062222 Legal Counsel BRUCE BARKER Legal Counsel Approved Date 06:17;'2022 Hello