HomeMy WebLinkAbout20222456.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION AND WORK PLAN FOR MIGRANT
SEASONAL FARMWORKER (MSFW) PROGRAM, AND AUTHORIZE CHAIR TO SIGN
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization and Work
Plan for the Migrant Seasonal Farm Worker (MSFW) Program between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Human Services, and the Colorado Department of Labor and Employment,
commencing July 1, 2022, and ending June 30, 2023, with further terms and conditions being as
stated in said expenditure authorization and work plan, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization and Work Plan for the Migrant Seasonal
Farm Worker (MSFW) Program between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, and the Colorado Department of Labor and Employment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign said expenditure authorization and work plan.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of August, A.D., 2022, nunc pro tunc July 1, 2022.
BOARD OF COUNTY COMMISSIONERS
WELD, COUNTY, COLORADO
ATTEST: ditifyo
Weld County Clerk to the Board
County ttorney
Date of signature: a/2/22
ScotUK. James, Chair
cc : i-I5 D, AcT(c?/co)
io/25 /21
2022-2456
HR0094
Con4vck Ct I Dt*toz( '
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: August 16, 2022
TO: Board of County Commissioners Pass -Around
FR: Jamie Ulrich, Director, Hutnan Services
RE: Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization for
Migrant Seasonal Farmworker (MSFW) Services
Please review and indicate if you would like a work session prior to placing this item on the Board's
agenda.
Request Board Approval of the Departments' Employment Services of Weld County (ESWC) Submission of
an Expenditure Authorization for the Migrant Seasonal Farmworker Services. The Colorado Department of
Labor and Employment (CDLE) has issued a funding stream under a Notice of Funding Authorization labeled WE22-
00l(MSFW). Migrant Seasonal Farm Worker (MSFW) staff will deliver an array of services which include worker
protection information, wage and working condition complaints, Workforce Center registration, employment
referrals, job development, employer events and training program information flyers to migrant and seasonal
farmworkers. Outreach will provide direct referrals to community agencies for accessing basic needs such as
housing, legal assistance, community fairs, food assistance, and medical and educational assistance. The period of
performance and funding amount is as follows:
N`FA## & Ems- 1 Funding Year %
Pro►grai
/Source
Period
of Performance
Amount
22-001
PY21
Migrant
Seasonal
07/01/2022
--
06/30/2023
$36,694.00
Farmworker
Services
(MSFW)
Y do not recommend a Work Session. I recommend approval of this Expenditure Authorization and authorize the
Chair to sign.
Approve
Re lrnendaLion
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
Schedule
Work Session
Pass -Around Memorandum; August 16, 2022 — CMS ID 6218
0jher/C_Qrninents:
2022-2456
Meacl HROCciy
WORK PLAN NFA #WE22-001 MSFW:
Local Area: Weld County
Weld County Local Area
MIGRANT SEASONAL FARMWORKER WORK PLAN
This WORK PLAN is agreed to by the partys' signature below:
For the Local Area
Zach Huston Digitally signed by Zach Huston
X Date: 2022.08.03 14:58:22 -06'00'
X
LWDB Chair or Designee
Date:
Digitally signed by Karina Amaya-
Karina Amaya-Ragland Ragland
Date: 2022.08.03 15:18:37 -06'00'
Workforce Center Director or Designee
Date:
I. WORK PLAN SUMMARY
Scott James
Digitally signed by Scott James
Date: 2022.08.29 08:23:41 -06'00'
Chair, B'OCC or Designee
Date:
For Workforce Development Programs
James A. Newby Digitally signed by James A. Newby
Date: 2022.09.09 12:20:55 -06'00'
X
Operations Director or Designee
Date: 9/09/2022
A. THIS WORK PLAN IS FOR (INSERT NFA TABLE BELOW):
Does this WORK PLAN include a request for Transfer of Funds. OYES ®NO
If YES, complete Section V.
NFA#
WE-
Funding
Year
Program/
Source
Period
Performance
of
Code
Amount
Formula
CFDA#
FAIN
#
22-001
PY21
MIGRANT
WORKERS
MSFW
FARM
07/01/2022
06/30/2023
-
2M61
$36,694
Y
17.207
ES -36744 -21
A-8
-55 -
■
■
■
■
■
B. THIS WORK PLAN MODIFICATION IS FOR : Select Appropriate Check Box And Include A Brief
Explanation Here: CLICK OR TAP HERE TO ENTER TEXT.
CHANGE TO WORK PLAN COMPONENTS OR PROJECT PLAN
CHANGE TO BUDGET
CHANGE TO PERFORMANCE OUTCOMES
TRANSFER BETWEEN AD & DW OF CHECKED, COMPLETE SECTION V)
OTHERJick or tap here to enter text.
(complete all changes in review/track changes/strikethrough mode and
II. PROGRAM CONTACTS
highlight new information)
LOCAL
AREA
COORDINATOR
WDP
PROGRAM
COORDINATOR
WDP
LIAISON
Name
Email:
:Bri
Gienger
bgienger@weldgov.com
Name:
Email:
olga.ruiz@state.co.us
Olga
Ruis
Name:
Email:
Jesus
jesus.borrego@state.co.us
Borrego
WORK PLAN 1.19
WORK PLAN NFA #WE22-001 MSFW:
Local Area: Weld County
III. FUNDING PROVISIONS (CHECK ONE)
■
r
No changes to previous provisions.
Funding provisions included or embedded below:
Subject
Funding
Provisions
Program
Migrant
Seasonal
Farmworker
Program
Date
July
1, 2022
1. funding purpose
Funding provided for staffing and outreach activities described in accordance with Program guidance
Letter#: WP -2013-01; the Wagner-Peyser Act of 1933; 20 CFR 651, 653, and 658.
2. USE OF FuNDS
Funding is provided to support the Local Workforce areas delivery of services to Migrant Seasonal Farm
Workers (MSFWs) and to cover personnel and benefits, training, and travel costs, as well as the purchasing
of equipment, supplies, and other materials to operate the MSFW Program.
Colorado Department of Labor and Employment (CDLE) has reviewed the Federal MSFW Program
requirements and has determined that the funding provided through this discretionary grant may be used
for the following:
• Outreach training for MSFW staff, which covers both in -state and out-of-state travel.
• Operational costs which cover :
o Purchasing and/or replacement of equipment that would assist the outreach
workers in providing better services to the MSFW population. Such equipment to
include but not be limited to, laptop computers, portable printers, cell phones, etc.
o MSFW Program public relations, outreach, information, and allowable promotional
activities and/or materials, approved by the State Monitor Advocate.
o Housing inspection costs that includes mileage reimbursement
o Mileage reimbursement relatec to outreach activities
o Staff salaries and benefits
• Supportive services and Personal Protective Equipment for essential MSFW workers
unable to afford the resources necessary to ensure their health and safety during the
COVID-19 pandemic (If needed -no specific $ ammount allocated).
3. REQUIRED SERVICES
As specified in 20 CFR 653.100 (a) This subpart sets forth the principal regulations of the Wagner-Peyser Act
Employment Service (ES) concerning the provision of services for MSFWs consistent with the requirement
that all services of the workforce development system be available to all job seekers in an equitable
fashion. This includes ensuring MSFWs have access to these services in a way that meets their unique
needs. MSFWs must receive services on a basis which is qualitatively equivalent and quantitatively
proportionate to services provided to non-MSFWs.
Each Significant Office is expected to provide to the MSFW population equitable services that are both
quantitatively and equitably proportionate to the services provided to the non-MSFW customer and strive
to meet the equitable indicators and the minimum service indicators presented below on a quarterly basis.
The MSFW Program funding is provided in support of meeting these service level indicators. As you will
notice, there are two sets of indicators. The reason being is that there has been a change in reporting. In
the transition, we will use both indicators until the new indicators are reported correctly in our reporting
system.
WORK PLAN 1.19
WORK PLAN NFA #WE22-001 MSFW:
Local Area: Weld County
(Old Indicators) Service Provided Migrant and Seasonal Farmworker
Equity Ratio Indicators (Statewide)
Service
Minimum
Required
%
Goal
%
Referred
to Jobs
12.3%
Provided
Staff
Assisted
Services
31%
Referred
to Supportive
Services
1.1%
Career Guidance
5%
Job
Development
Contact
1%
Services Provided Migrant and Seasonal Farmworkers
Minimum Service Level Indicators (Statewide)*
Service
Minimum
Required
%
Goal
%
MSFW
Placed
in Jobs
43%
50 Cents
Above
Minimum
Wage
14%
Placed
in
Non-Ag
Jobs
over 150
Days
4%
*Workforce areas will not be held accountable if they fail to meet the Minimum Service Level Indicators
goals since these are uncontrollable, however, regions should strive to meet these indicators whenever
possible.
(New Indicators) Participant Individual Record Layout (PIRL)
Service
Minimum
Required
%
1. %
Received
Basic Career Svc (PIRL
1001)
Greater %
than
Non-MSFWs
2. %
Received
Career Guidance
from
Staff
(PIRL
1102)
Greater %
than
Non-MSFWs
3. %
Received
Job
Search
from
Staff
(PIRL
1104)
Greater
% than
Non-MSFWs
4. %
Referred
to Employment
(PIRL
1105)
Greater
% than
Non-MSFWs
5. %
Received
UI
Claim
Assistance (PIRL
1112)
Greater
%
than
Non-MSFWs
6. %
Referred
to
Federal
Training
(PIRL
1106)
Greater
% than
Non-MSFWs
7. %
Referred
to
Federal
Assistance
(PIRL
1113)
Greater %
than
Non-MSFWs
8. %
Received
Individual
Career Service (PIRL
1201)
Greater %
than
Non-MSFWs
4. Allocations
The following local areas serving as MSFW Significant Offices are responsible for the following amounts of
funding:
a. Colorado Rural Workforce Consortium: $107,114 To be distributed as follows:
o South Central - $31,133
o South East/Lamar - $24,833
o South East/La Junta - $27,057
o Western Region $24,091
b. Adams County: $17,420
c. Weld County: $36,694
PROGRAM COORDINATOR
Olga Ruiz, State Monitor Advocate
P 303-318-8802 C 303-241-8511 F 303-318-8934
olga.ruiz@state.co.us
WORK PLAN 1.19
WORK PLAN NFA #WE22-001 MSFW:
Local Area: Weld County
IV. WORK PLAN
X
A. WORK PLAN TYPE (SELECT ONE)
Annual Compliance Plan is the WORK PLAN and incoraorated by reference.
Project Plan/Grant proposal is attached as the WORK PLAN.
WORK PLAN follows in Section IV, B & C below.
WORK PLAN modification follows in Section IV, B&C below and/or Section VI.
WORK PLAN 1.19
WORK PLAN NFA #WE22-001 MSFW:
Local Area: Weld County
B. WORK PLAN COMPONENTS (CHECK ALL THAT APPLY)
1.
Planning
7.
Business Services
k.�
❑
2.
Outreach
8.
Sector
Strategies
❑
3.
Partnerships
9.
Career
Pathways
L
❑
4.
Program Integration
10.
Evaluation
❑
❑
5.
Service
Delivery
11.
Other:Equipment,
materials
Supplies,
other
Ci
►i1
6.
Work
Based
Learning
❑
C. WORK PLAN COMPONENT OUTLINE
DATE RANGE: 7/1/2022-6/30/2023
Note: Component rows will automatically expand to fit multiple bullet points
Component
#
Program/Project
-LIST AS
Activities
BULLET POINTS-
Estimated
Completion
*If
indicate
ongoing,
Date
"OG"
Anticipated
-LIST
Outcome
AS BULLET
(s)
POINTS -
1
Planning
OG
In
County,
coordinate
and
coordination
Grower's
numerous
and
Seminar.
with
execute
State
community
Northern
Monitor
Advocate,
organization
Colorado
Adams
and
Area
ESWC:
MSFW
plan,
Picnic
2
Outreach
OG
Staff
development
agency
trainings
MSFWs.
participate
workgroups
that
of
focus
in
marketing
agency
and
on
attend
improving
planning
materials
in -state
delivery
strategies
and
participate
and
of
and
out-of-state
services
the
in
to
local
3
Partnership
OG
Meet
areas,
Coalition
activities
with
Northern
to
and
State
coordinate
discuss
Monitor
Colorado
service
ongoing
Advocate,
Migrant
delivery
MSFW
all
Coalition
issues.
other
and
significant
and
community
State
Migrant
WFC
4
WORK PLAN 1.19
WORK PLAN NFA #WE22-001 MSFW:
Local Area: Weld Coun
,
5
•
•
•
•
Staff
Provide
Staff
marketing
Staff
agencies
deliver
will
provide
services
on -site
conduct
and
worker
training
direct
various
to
protection
referrals
MSFWs
employment
compliance
to community
OG
•
•
•
•
Including
working
registration,
employer
flyers.
On
housing
training
affect
Such
with
employers,
customer
To
community
educational
workforce
core
visits.
-site
access
as,
recruitment
services
migrant
condition
training
inspections,
and
employment
worker
complaint
events
basic
center
employment
State
complete
fairs,
assistance.
provided
and
in
needs
protection
and
of
and
complaints,
pesticide
and
seasonal
local
investigations
food
training
MSPA
hiring
housing
be
Federal
such
Individuals
at
labor
registered
referrals,
assistance,
that
wage
information,
safety,
farm
events,
as
program
certification
regulation
force
time
Workforce
housing,
&
workers.
job
field
working
as
may
by
mini
for
and
information
needed.
and
in-house
development,
sanitation,
specific
legal
be
wage
changes
fairs,
any
Center
and
referred
conditions
medical
subsequent
assistance
assistance,
and
conduct
staff
that
and
to
with
the
6
7
8
9
10
11
Equipment
replacement/upgrades
OG
Equipment
certifications
Upgrades
portable
carrying
used
include
scanner,
cases
and
for
while
field
the
work
materials.
performing
checks
replacement
boots,
may
flashlight,
outreach,
be
of
replaced
a
laptop
tape
housing
or upgraded.
computer,
measures,
and
WORK PLAN 1.19
WORK PLAN NFA #WE22-001 MSFW:
Local Area: Weld County
V. TRANSFER REQUEST (check one)
Tier I (Up To 50%) ❑ Tier 2 (Between 51% And 75%) ❑ Tier 3 (Between 76% And 100%)
A. REASON FOR REQUEST (SEE PGL WIOA 2017-01)
FOR CDLE USE ONLY:
TIER 1(CHECK ALL THAT APPLY)
Local Area has a documented need to transfer funds in order to respond to market conditions and use resources
effectively that is based on labor market information, Worker Readjustment and Retraining Notification (WARN)
notices, or one -stop center data.
❑Local Area has met the 70% expenditure requirement for funding available during the prior program year for Adults
and Dislocated Workers; and
❑ Local Area is on track to meet participant measurements for the Adult and Dislocated Worker programs.
TIER 2(CHECK ALL THAT APPLY)
All Tier 1 items and:
Local area is on track to meet priority of service requirements for the Adult program;
❑ Local area is enrolling participants in Work -based Training (On the Job Training, Apprenticeships, Internships, Work
Experiences, etc.) as part of the plan; and
❑Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid Response or
Reemployment Services and Eligibility Assessment (RESEA), across all eligibility categories applicable to the local area
and to those with barriers to employment.
TIER 3 (CHECK ALL THAT APPLY)
All Tier 1 and 2 items and:
Local area has a documented, significant need to transfer funds;
Local area has collaboration with Partner Agencies demonstrated by co -enrollments and leveraging of multiple
funding streams and program referrals; and
Local Area has met or is on track to meet its goals for discretionary grants that serve adults and dislocated workers.
WORK PLAN 1.19
WORK PLAN NFA #WE22-001 MSFW:
Local Area: Weld County
VI. CHARTS (BUDGET & PERFORMANCE)
This information will reside in a Workbook, as a separate document from the Workplan, to provide annual and historical data.
PROJECTED
EXPENDITURES
Chart
- Cumulative
LOCAL AREA: Weki
Grant:
€4EiSAN
Funding
Year:
N
FA # :
Period
of performance
quarters
- Start in
1st Quarter
WE22 1
-0O
Allocation
$
$36,694
1st
Date
Quarter
Range
2nd
Date
Quarter
Range
3rd
Date
Quarter
Range
4th Quarter
Date Range
Program Cade
(s):
Date Range:
9/30/20:2
_ 0 -, -,
10/1/2022
12/31/2022
-
1/1/2023 2023 -
3/31/2023
4/1/2023
6/30/2023
Adman
So
$0
$0
$0
2M61
Program
$9,173
513,354
52-7,619
$36;694
Total
$9,173
$18,364
$27,519
$36,694
Expended
, c ._
5094
75%
1C��:
'
hROJtCTEDPE:.MAf
V
0
1st
Date
Quarter
Range
2nd
Date
Quarter
Range
3rd
Date
Quarter
Range
4th
Date
Quarter
Range
Carry -In Participants
te Range:7/1/2022
- 9/30/20
1011/2022.
— 12131
1/1/2023
— 3/31/20
4/112023
— 6s!3+0
91
182
273
364
Total
Participants (Cumulative)
New Paricipants. (Cumula
Zive)
, i
1
�._�
L ( J
.ib
%
New
100%
100%
100%
100%
WORK PLAN 1.19
Contract Form
Entity Information
New Contract Request
Entity Name* Entity ID*
COLORADO DEPARTMENT OF LABOR & ?00010497
EMPLOYMENT
Contract Name.
COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT
(EXPENDITURE AUTHORIZATION -MIGRANT SEASONAL
FARMWORKER STATE GRANT-MSFW)
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
6218
Contract Lead
WLUNA
Contract Lead Email
wlunavtweldgov.corn;cobbx
xlk@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description.
EXPENDITURE AUTHORIZATION FOR MIGRANT SEASONAL FARMWORKER STATE GRANT IMSFWI. NFA# WE22-001 . FUNDING
YEAR PY21. PERIOD OF PERFORMANCE 07;'01 /2022 TO 06'30,2023. AMOUNT 336.694.00.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTR 08;' 18 2022.
Contract Type.
GRANT
Amount.
336,694.00
Renewable.
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanSerices@weldgov.co
Department Head Email
CM -Human Servtces-
DeprHeadvfweldgov.r_om
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEYWELDG
OV.COM
Requested BOCC Agenda
Date.
08 31 2022
Due Date
08 27 2022
Will a work session with BOCC be required?'
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter NSA Contract ID
Note the Precious Contract Number and Master Services Agreement Number should be left blank if those contracts are rot in
OnBase
Contract Dates
Effective Date
Review Date
04 28 202
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Committed Delivery Date
Expiration Dater
06 302020
Contact Type Contact Email Contact Phone I Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
OH Approved Date
0817/2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
08'24x'2022
Originator
WLUNA
Finance Approver
CHERYL PATTELLI
Legal Counsel
CAITLIN PERRY
Finance Approved Date Legal Counsel Approved Date
08 17:2022 08:18,2022
Tyler Ref #
AG 082422
Hello