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Home My WebLink About20213226.tiffCorrlvaC+ 1009 a AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WELD RE -9 SCHOOL DISTRICT This Agreement Amendment, made and entered into ZU'day of_iLuk(L 2022 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Weld RE -9 School District, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for School Stability for Students in Foster Care, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3226, approved on November 17, 2021. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on July 31, 2022. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Term This agreement is being renewed for a second year, for the period of August 01, 2022 through July 31, 2023. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: "� �/• ,� lerk to th BY: Deputy CleL4jo �or�,cr4Pqoids,-- 0 U/ -to/ z z BOARD OF COUNTY COMMISSIONERS WELL? COUNTY, COLORADO James, Chair JUN 2 0 2022 Geld RE -9 School District PO Box 1390 Ault, Colorado 80616 ,obenf0LiV,7� By: Robert D Ring Jr. (Jun 13, 221027 MDT) Robert D. Ring Jr., Superintendent Date: Jun 13, 2022 ZOZI-3ZZlo New Contract Request Entity Information Entity * Entity ID * WELD COUNTY SCHOOL DISTRICT p08000904 RE -9 ❑ New Entity? Contract Name * Contract ID WELD COUNTY SCHOOL DISTRICT RE -9 (AMENDMENT 1) 6009 Contract Status Contract Lead * CTB REVIEW APECC Contract Lead Email apegg eIdgov.com cobbx xlk eldgov.corn Parent Contract ID 2€ 21 3226 Requires Board Approval YES Department Project # Contract Description" CONSENT. AMENDMENT TO THE TRANSPORTATION MOU FOR SCHOOL STABILITY FOR CHILDREN AND YOUTH IN FOSTER CARE. DISTRICT AND COUNTY COST SHARING, TERM: : AUGUST 1,2022 -JULY 31, 2023. Contract Description 2 NO PA IS NEEDED - ONLY EXTENDING TERM DATES. Contract Type'* Department Requested C Agenda Due Date AMENDMENT HUMAN SERVICES Date* 06 25/2 22 06/29/2022 Amount * Department Email $0.100 CM- Will a work session with BOCC be required?"*' HurnanServicesWweldqov.co NO Renewable * m NO Does Contract require Purchasing Dept. to be included? Department Head Email Automatic RenewalCM-HurnanServices- DeptHead eldgov.com Grant County Attorney GENERAL COUNTY IGA ATTORNEY EMAIL County Attorney it CM- C:OUNT'r`A ORNEY_ LDG OV.COM Note_ the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Ease Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver CONSENT Approval Process Department Head JAMIE ULRICH DH Approved Date 06 14.2022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 06:202022 Originator APEGG Review Date * 06;01,2023 Committed Delivery Date Renewal Date Expiration Date 0731 22023 Contact Type Contact Email Contact Phone I Contact Phone 2 Purchasing Approved Date 06,142022 Finance Approver CONSENT Finance Approved Date 06,14/2022 Tyler Reif AG 062022 Legal Counsel CONSENT Legal Counsel Approved Date 0614 2022 RESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR SCHOOL STABILITY FOR STUDENTS IN FOSTER CARE AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT RE -9 WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for School Stability for Students in Foster Care between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Weld County School District RE -9, commencing August 1, 2021, and ending July 31, 2022, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for School Stability for Students in Foster Care between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Weld County School District RE -9, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of November, A.D., 2021, nunc pro tunc August 1, 2021. ATTEST: �j�d l W. j:l�.o•t�. Weld County Clerk to the Board Deputy Clefk to the Board APPROVED AS TO cc t County Attorney Date of signature: I' 1 - BOARD OF COUNTY COMMISSIONERS WELD OUNTY, COLORADO Steve reno, Chair SdbK-�gmes, Pro-Te L. C Lori Sa cc-. H S D 2021-3226 121o2/21 HR0093 CorrMktf Ib15Z° PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: October 5, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Memorandums of Understanding for School Stability for Students in Foster Care with Weld County School Districts Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Memorandums of Understanding for School Stability for Students in Foster Care with Weld County School Districts. Ensuring school stability and academic success for children and youth in foster care is an important joint responsibility of child welfare agencies and school districts. Under state and federal law students in out -of -home placements should remain in their school of origin unless doing so is not in his or her best interest. In these cases, the Department and County School Districts must collaborate to provide necessary transportation when students remain in their school of origin. To support this effort, the Every Student Succeeds Act (ESSA) allows child welfare agencies the use of ESSA transportation funds to transport eligible children and youth, within reason, to their school of origin. When this occurs, the Department and School Districts may bill the Colorado Department of Human Services and one another for transportation provided. Memorandums of Understanding (MOUs) entered into with 12 Weld County School Districts, listed below, outline how school placement decisions will be made through a Best Interest Determination (BID) process and how transportation cost sharing between the County and School District will be reimbursed. 1 5278 .. RE -1 (Gilerest) 2 53 TaD RE -2 (Eaton) 3 5283 RE -3 (Keenesburg) 4 534 L TBD RE -4 (Windsor) 5 5280 RE -5 RE -6 (Johnstown Milliken) (Evans -Greeley) 6 5281 7 5i3SN 1BD RE -7 (Platte Valley) 8 TOD RE -8 (Fort Lupton) 9 4c7flThD RE -9 (Ault -Highland) 10 5 TOD RE -10 (Briggsdale) 11 TED RE -11 (Prairie) 12 5288 RE-12_(Pawnee) Pass -Around Memorandum; October 5, 2021 — CMS Various Page 1 2021-3226 c -G' I-1SO ©r1QjGDe II/18/al PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval of these Memorandums of Understanding and authorize the Chair to Sign. Perry L. Buck Mike Freeman Scott K. James, Pro -Tern Steve Moreno, Chair Lori Saine Approve Recommendation 4 Schedule Work Session Other/Comments: Pass -Around Memorandum; October 5, 2021 — CMS Various Page 2 MEMORANDUM OF UNDERSTANDING SCHOOL STABILITY FOR STUDENTS IN FOSTER CARE BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WELD RE -9 SCHOOL DISTRICT This Memorandum of Understanding made and entered into the 11 ay of t4 thy2021, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "County Department" and Weld Re -9 School District hereinafter referred to as the "School District". 1. BACKGROUND Ensuring school stability and academic success for children and youth in foster care is an important joint responsibility of child welfare agencies and school districts. Under state and federal law, when a student in an out -of -home placement (Student) changes foster care placement, the Student should remain in his or her school of origin unless doing so is not in his or her best interest, in which case the Student must be immediately enrolled in a new school. Local child welfare agencies (County Department) and local education agencies (School District) must collaborate to provide necessary transportation when Students remain in their schools of origin. 2. BEST INTEREST DETERMINATIONS When an out -of -home placement results in a potential school change for the Student, the County Department will conduct a Best Interest Determination (BID). The County Department will give the School District at least 3 school days' notice when possible. BIDs will be conducted by the County Department in accordance with applicable statute and regulation. The School District will provide the input of individuals who know the Student and can speak to his/her school experience and needs prior to or by participating in BID. The School District will have the opportunity to offer input regarding best interest, although the ultimate determination will be decided by the County Department. When the Student remains in his or her school of origin, which is the presumption, the School District and County Department will collaborate to ensure that necessary transportation is provided. When the County Department determines that it is not in the best interest of a Student to remain in his or her school of origin, the School District will transfer the education records of the Student to the new school without delay. 3. TRANSPORTATION TO REMAIN IN THE SCHOOL OF ORIGIN Short-term transportation to allow a Student to remain in the school of origin will be arranged by the County Department. The County Department and School District will collaborate to provide ongoing transportation to allow the Student to remain in the school of origin. Regardless of which party arranges, provides or funds the transportation (or any disputes pertaining thereto), the parties shall ensure that transportation is provided when necessary for the Student to remain in the school of origin. 4. COST SHARING FOR TRANSPORTAION TO REMAIN IN THE SCHOOL OF ORIGIN The provision of transportation to allow a Student to remain in his or her school of origin may result in costs that exceed what the School District would otherwise pay to transport the student to school if the student were not in foster care (Additional Costs). The State Department of Human Services (State Department) will reimburse 80% of the Additional Costs for Students to remain in their schools of origin. The County Department and the School District will equally share the remaining 20% of Additional Costs (10% to each party). In the event that the School District is incurring the additional costs by providing transportation directly, the School District will invoice the State Department for 80% of the State Department share and invoice the County Department for 10% of the County Department's share of the Additional Costs. Invoices for the State Department should be sent to cdhs dcw_school stabilih a state.co.us. Invoices for the County Department should be sent to Doug Hainley at Haijj weldov.com. In the event that the County Department is incurring the Additional Costs by providing transportation directly, paying mileage to a caregiver, or by providing another form of private transportation, the School District will reimburse the County Department for the School District's 10% share of the Additional Costs. Upon receiving an invoice from a transportation vendor, the County Department will invoice Dave Chandler — dchandler@weldre9.org at the School District. 5. POINTS OF CONTACT The primary point of contact for accomplishing the objectives of this MOU, including day-to-day communications, are: County Department Doug Hainley Quality Assurance Supervisor 970-400-6210 Hainleidu weldt_,ov.com 2 School. District Dave Chandler Director of Transportation 970-834-1513 dchandler@weldre9.org 6. INFORMATION SHARING In addition to collaborating to make Best Interest Determinations and facilitate the immediate enrollment of students in out -of -home placements through the transfer of education records, the County Department and School District shall immediately disclose information that is relevant to the health and safety of the Student or anyone else to the fullest extent allowed by applicable law, specifically including but not limited to C.R.S. § 19-1-303(2) (allowing "school personnel" to obtain "any information required to perform their legal duties and responsibilities" from any agency that performs duties under Title 19 of Colorado Revised Statutes) and 20 U.S.C § 1232g(b)(1)(I) (allowing schools to disclose confidential information to "appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons'). At a minimum, the County Department will notify School District within 3 school days when children enrolled in the district enter or change out -of -home placements, so that the School District can fulfill its other obligations toward students in out -of -home placements (which are outside the scope of this agreement). 7. TERM The term of this MOU shall be from August 1, 2021 through July 31, 2022. This MOU may be renewed by both parties, in writing, on an annual basis. 8. SIGNATURES COUNTY: ATTEST ,i,) Weld County Clerk to the Board BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Steve Moreno, Chair NOV 1 7 2021 CONTRACTOR: Weld Re -9 School District PO Box 1390 Ault, Colorado - 80610 By: 1 �� Robert D. Ring Jr. / Supt. Date: (b--72) New Contract Request Entity Information Entity Name * Entity 1O* ❑ New Entity? WELD COUNTY SCHOOL DISTRICT a,00000904 RE -9 Contract Name * Contract ID Parent Contract ID WELD COUNTY SCHOOL DISTRICT RE -9 (TRANSPORTATION 5298 MEMORANDUM OF UNDERSTANDING) Contract Lead * Requires Board Approval Contract Status APEGG YES CTB REVIEW Contract Lead Email Department Project # apegg�9)weIdgov.com; cobbx xIk�0weldgov.com Contract Description* SCHOOL STABILITY FOR CHILDREN AND YOUTH IN FOSTER CARE. SCHOOL DISTRICT AND COUNTY TRANSPORTATION COST SHARING. TERM: AUGUST 1, 2021 THROUGH JULY 31. 2022. Contract Description 2 PA WAS SENT TO CTB ON 1 0:6121. Contract Type * Department Requested BOCC Agenda Due Date AGREEMENT HUMAN SERVICES Date* 1023 2021 10:272021 Amount* Department Email $0.00 CM- Will a work session with BOCC be required?* HumanServices+eldgov.co NO Renewable * m YES Does Contract require Purchasing Dept. to be included? Department Head Email Automatic Renewal CM-HumanServices- DeptHeadtirveldgov.com Grant County Attorney GENERAL COUNTY IGA ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RN EY:2 WELDG OV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note= the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 11/05!2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 11x172021 Originator APEGG Contact Type Review Date* 0601 2022 Committed Delivery Date Contact Email Renewal Date 07,'312022 Expiration Date Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approver BARB CONNOLLY Finance Approved Date 110812021 Tyler Ref # AG 111721 Legal Counsel KARIN MCDOUGAL Legal Counsel Approved Date 11,00'2021 Hello