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Home My WebLink About20201774.tiffOctober 25, 2022 (Jen+rcC4 To #bCOt1aa FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co-us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 To: Board of County Commissioners From: Toby Taylor Subject: Fuel Island Design Change Order #2 (2020-1774) Robert Shreve Architects and Planners (RSAP) was awarded the on -call design work for the fuel Island. Additional design work is needed to include the driveway area connecting the new fuel site concrete pad and the existing roadway. This expanded design work has been quoted at $3,850.00 using the fees identified in their bid. Therefore, the Facilities Department is recommending approving this Change Order in amount of $3,850.00 If you have any questions, please contact meat extension 2023. Sincerely, Toby Taylor Director Gns" Ad aoao-1-7-TH ( 1 log iaa )I/07/ate E3Gaoaa > > " CHANGE ORDER # 2 TO SERVICE AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS Date: October 24, 2022 Original Agreement: Weld County document no. 2020-1774 County Department: Facilities The parties hereby agree to amend the work to be completed pursuant to the Original Agreement in accordance with the terms of this Change Order. 1. Contractor agrees to provide the amended services as described in the attached Exhibit, which is hereby incorporated into the Agreement. 2. Department agrees to compensate Contractor for said amended services in accordance with the Exhibit. 3. The amount of the contract/Task Order is adjusted as follows: $ 79,740.00 Original Contract/Task Order Amount $ 5,800.00 Previously Approved Change order(s) Amount $ 3,850.00 Current Change Order Amount $ 89,390.00 New Contract/Task Order Total 4. All other terms and conditions of the Original Agreement remain unchanged. CONTRACTOR: FA By: tr�N `t r ) w.pate l8 / ___ Name: Title: BOARD OF COUNTY COMMISSIONERS ATTEST: WELD COUNTY, COLORADO Weld C ty Clerk to the B and BY: Deputy Cl k to he B Scott K. James, Chair Isar ti ` � 1 of 1 cx19a,/779- Sit Exhibit A: Change Order #2 ROBERT SHREVE ARCHITECTS & PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 120 GREELEY, COLORADO 80631 970-346-0151 FAX 970-352-8761 timber 19, 2022 Weld County Facilities Department 1105 H Street •PO Box 758. Greeley, Co 80631 Re: Fuel Island replacement Additional Design Service Entrance grading and paving Dear Toby, After meeting at the job site to discuss alternatives for the truck entrances it was agreed that additional design would be required for the area between the new slab and the •eatattftg roadway.' Eric Wemsman will be responsible for design and RSAP be otipons1ble for the project management of the work. Prior start the design ffl5man will hire Thomas Surveying to develop topography of the area in question. Our proposed feels $3,850.00. Should you have�any comments or have any questions regarding this proposal, please write or call. ely, Robert J. Shreve, IA Robert Shyr�hitects & Planners New Contract Request Entity Information Entity Name* Entity ID* ROBERT SHREVE ARCHITECTS & @00001898 PLANNERS INC ❑ New Entity? Contract Name* Contract ID Parent Contract ID FUEL ISLAND DISPENSER UPGRADES (2020-1774) 6422 Contract Status Contract Lead * Requires Board Approval CTB REVIEW SGEESAMAN YES Contract Lead Email Department Project # soresaman@co.weld.co.us Contract Description* CHANGE ORDER, 2 ADDITIONAL DESIGN WORK FOR DRIVEWAY TRANSITION Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date CHANGE ORDER BUILDINGS AND GROUNDS Date* 11/05:2022 11:09;2022 Amount * Department Email $3,850.00 CM- Will a work session with BOCC be required?* BuildingGrounds@weldgov.c NO Renewable om NO Does Contract require Purchasing Dept to be included? Department Head Email YES Automatic Renewal CM-tuildingGrounds- DeptHead@weldgov.com Bid/RFP #* Grant 01900100 County Attorney GENERAL COUNTY IGA ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RN EY@WEL DG OV.COM if this is a renewal enter previous Contract ID ff this is part of a MBA enter MBA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date * Renewal Date 01/16/2023 Termination Notice Period Corrvrnitted Delivery Date Expiration Date* 01;16/2023 Contact Information Contacts Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CHERYL PATTELU 10/31/2022 Approval Process Department Head Finance Approver Legal Counsel TORY TAYLOR CHERYL PATTELLI BRUCE BARKER DH Approved Date Finance Approved Date Legal Counsel Approved Date 10/25,12022 10/26/2022 10/28/2022 Final Approval 6OCC Approved Tyler Ref # AG 110722 11OCC Signed Date 11OCC Agenda Date 11/0712022 Originator SGEESAMAN Corrwacf 1145zoz FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 August 16, 2021 To: Board of County Commissioners From: Toby Taylor Subject: Fuel Island Design Change Order #1 (2020-1774) Robert Shreve Architects and Planners (RSAP) was awarded the on -call design work for the fuel Island. The design scope changed due to unforeseen circumstances with ground water contamination and remediation as well as drainage design changes to coincide with a separate Public Works drainage project. This expanded design work has been quoted at $5,800.00 using the fees identified in their bid. Therefore, the Facilities Department is recommending approving this Change Order in amount of $5,800.00 If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director crh*cpiAc iiov2� low - i14 CHANGE ORDER #1 TO SERVICE AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS u Date: August 16,2021 Original Agreement: Weld County document no. 2020-1774 County Department: Facilities The parties hereby agree to amend the work to be completed pursuant to the Original Agreement in accordance with the terms of this Change Order. 1. Contractor agrees to provide the amended services as described in the attached Exhibit, which is hereby incorporated into the Agreement. 2. Department agrees to compensate Contractor for said amended services in accordance with the Exhibit. 3. The amount of the contract/Task Order is adjusted as follows: $ 79,740.00 Original Contract/Task Order Amount $ 0.00 Previously Approved Change order(s) Amount $ 5,800.00 Current Change Order Amount $ 85,540.00 New Contract/Task Order Total 4. All other terms and conditions of the Original Agreement remain unchanged. CONTRACTOR: By: c' � ) Date fl Name: i Title: C, 1 C4 BOARD OF COUNTY COMMISSIONERS ATTEST: �i WELD COUNTY, COLORADO Weld County Clerk to thed Deputy Clerk to the l '4031 J eve Moreno, Chair SEP 0 8 2021 Page l of 1 &%2O- /7') Exhibit: Change Order # 1 ROBERT SHREVE ARCHITECTS Si PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 120 GREELEY, COLORADO 80631 970-346-0151 FAX 970-352-8761 August 11, 2021 Weld County Facilities Department 1105 H Street Greeley, Co 80631 Re: Design of Fuel Dispensing Facility Weld County Service Center H Street Greeley, Colorado Dear Toby, The scope of work has gone through several scope changes and delays. The primary delay centered around the ground water contamination and the effect the remediation would have on the project. The second delay has been the drainage work being design by Public Works. The primary concern was what the project would have on the design of the site. There also has been some difficulties in obtaining information from suppliers regarding the interface of the systems. Attached is a formal request from Galloway that outlines their concerns and identified and increase in their portion of the The in the amount of $5,800.00 In Task Order, Robert Shreve Architects and Planners - 3-2020. Should you have any comments or have any questions regarding this proposal, please write or call. Si ly, obert J. Shreve, AIA Robert Shrove Architects & Planners WilGalloway ee S. ow Drive, Suite 320 Greenwoodod Village, CO 80111 303.770.8884 • GallowayUS.com 21 July 2021 Robert Shreve President Weld County Fueling 1111 H Street Greeley, CO 80631 RE: Contract Amendment to Original Fueling Scope of Services and Fee Estimate Weld County —1111 H Street Greeley, CO 80631 Dear Mr. Shreve: Submitted herewith is our scope of services and fee estimate for an amendment to the above referenced project. This work is an amendment to our fully executed Agreement dated 07/14/2020, with respect to providing additional services. We offer to complete these services in accordance with the billing, terms and conditions of the executed Agreement. Please provide acknowledgement of these additional services by signing this addendum. PROJECT DESCRIPTION This proposed contract amendment is prepared to cover additional scope of services beyond what was anticipated in the original proposal. We have listed these items below with an estimated fee to cover these additional services. • Tank Sizes changed from 30k Gal. Diesel and 20k. Gal. Regular Unleaded (RUL) to (3) 12k_ Gal Tanks (2 Diesel, 1 RUL). • Dispensers changed manufacturers from Wayne Select electronic dispensers to Gasboy electronic dispensers. • Site Spill/contamination found causing change from reusing existing diked tank pads to new pad. • Site Spill/contamination found causing change from reusing some existing aboveground/underground piping to all new piping. • Additional Site/Office Meeting 6/22/21 with County and Design Team • Additional Structural Foundation Design of new 12' x 20' building Project has been broken out into phasing. Phase I: Reuse existing Fleet Management System/Controls. Phase II: upgrade to Gasboy Islander Prime integrating County Proximity Cards. SPECIFIC EXCLUSIONS Field Inspection(s). COMPENSATION The Scope of Services provided herein will be provided on a fixed fee basis and invoiced on a percent complete basis as the project and services progress. The fixed fee is $5,800.00. Fueling - $5,000 12' x 20' Building Structural Design - $800 INVOICING Galloway invoices on a fixed fee and/or time and material (T&M) basis. Fixed fee scope items are invoiced on a percent -complete basis, while T&M items are invoiced pursuant to the Schedule of Rates in Galloway & Company, Inc. Page 1 of 2 Weld County Fueling 1111 H Street, Greeley, CO 07/21/21 the original executed agreement. Changes to the Scope of Services and compensation shall be identified in a Service Authorization addendum and commenced only upon the Clients execution of the Service Authorization. T&M fees presented herein are estimates and should not be construed as not -to -exceed amounts. Reimbursable expenses shall be invoiced at 1.10 times the direct out-of-pocket expense. These reimbursable expenses include, but are not limited to, permit fees, review and recording fees, reasonable travel costs, communication costs, equipment and facility rentals, subconsuitant fees, reproduction costs, and courier and shipping fees. Galloway is hereby authorized by Client to proceed with the above referenced Scope of Services as set forth in this Agreement between Galloway and Client ACCEPTED BY Galloway & Company, Inc. Robert Shreve Architects & Planners • �) Signature: Signature: � Print Name: David L. Jones Date: 7/21/2021 Title: Principal Print Name: Robert Shreve Date: I Jt Z Title: President Galloway & Company, Inc. Page 2 of 2 New Contract Request Entity Information Entity Name* Entity ID * ❑ New Entity? ROBERT SHREVE ARCHITECTS & ???00027946 PLANNERS INC Contract Name * FUEL ISLAND DESIGN CHANGE ORDER # I Contract Status CTB REVIEW Contract Description'* CO # I Contract Description 2 Contract ID 5202 Contract Lead * SGEESAMAN Contract Lead Email sgeesaman≥gco.weld.co. us Parent Contract ID Requires Board Approval YES Department Project # Contract Type* Department Requested 8OCC Agenda Due Date CHANGE ORDER BUILDINGS AND GROUNDS Date* 0821 1,2 021 08125:'2021 Amount* Department Email $5,800.00 Cm- Will a work session with BOCC be required?* BuiIdingGrounds nreldgov.c NO Renewable on' NO Does Contract require Purchasing Dept. to be included? Department Head Email YES Automatic Renewal C:M-BuildingGrounds- DeptHeadeldgov.com Bid/RFP #* Grant 81900100 County Attorney GENERAL COUNTY 1GA ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY'W'ELDG OV,COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date * Renewal Date 11.15/2021 Termination Notice Period Committedlivery to Expiration Date* 11115,,2021 Final Approval 8OCC Approved 8OCC Signed Date 8OCC Agenda Date 00/08/2021 Originator SGEESAMAN Contact Type Contact Email Contact Phone I Purchasing Approved Date 00101,'2021 Finance Approver CHRIS D'OVi D1C Finance Approved Date 08/20/2021 Tyler Ref # AG090821 Contact Phone 2 Counsel 6O6 CHOATE Legal Counsel Approved Date 08:20j2021 DEPARTMENT OF BUILDINGS AND GROUNDS PHONE: (970) 400-2023 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 June 9, 2020 To: Board of County Commissioners From: Toby Taylor Subject: Fuel Tank and Magnesium Tanks Design Weld County awarded on -call design services to four different vendors. There is a need for design services for a new fuel site and magnesium chloride storage and dispensing capability at the Greeley location. Robert Shreve Architects and Planners has used the labor rates identified in their bid and quoted a lump sum of $79,740 for this design scope. Buildings and Grounds is recommending approval of this task order. If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director 2020-1774 PURSUANT TO AN AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS Date: June 4, 2020 Task Order Number: Robert Shreve Architects & Planners — 3-2020 Project Title: Public Works - Design Services - Replacement of Fuel Island & Magnesium Chloride Tanks Completion Date: Design Compensation: $79,740.00 Note: Pursuant to the "Original Agreement", document No. 2019-2250 section 2.2- Additional Task Order Work. In addition to that work described in section 2.1, the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as needed basis. Any such Task Order shall be signed by the Weld County Director of Buildings and Grounds before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in any calendar year unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Task Order; The project will include preparing plans and specifications for the following: 1. Demolition of existing fuel storage and dispensing equipment 2. New equipment and piping necessary to receive, store and dispense gasoline and diesel fuel for the Weld County vehicle fleet. 3. The removal of the existing magnesium chloride storage tanks, filling & dispensing equipment 4. Installation of new storage tanks and equipment for receiving magnesium chloride, filling storage tanks and transferring product to tanker trucks for use throughout the County. Complete services for the project as described in the attached Exhibit -Task Order 1-2020. Contractor agrees to perform the services identified above and on the attached exhibit in accordance with the terms and conditions contained herein and in the Original Agreement between the parties. CONTRACTOR: b rev Ards 8� Planning By: y j Name:gZ. Title: ,�S•l Q. } Date �Z<) oZo 2-o 177 PURSUANT TO AN AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS r Weld County Clerk to the Board BY: (�1 c/ Deputy Clerk to the Board APPROVED AS T F��DG1L2d. Controller APPROVED AS TO FORM: County Attorney WELD COUNTY, COLORADO Mike Freeman, Chair JUN 15 2020 APPROVED T SUBSTANCE: Electe Official or Department Head aoao.i77� ROBERT SHREVE ARCHITECTS & PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 120 GREELEY, COLORADO 80631 Exhibit: Task Order 3-2020 970-346-0151 FAX 970-352-8761 June 1. 2020 Weld County Buildings and Grounds 1105 H Street Greeley, Co 80631 Re: Design of Fuel Dispensing Facility & Magnesium Chloride Storage System Weld County Service Center H Street Greeley, Colorado Dear Toby, The scope of work will include preparing plans for the demolition of existing fuel storage and dispensing equipment and new the equipment and piping necessary to receive, store and dispensing of gasoline and diesel fuel for the Weld County vehicle fleet. In addition, we will provide plans for removal of the existing magnesium chloride storage tanks and filling and dispensing equipment and installation of new storage tanks and equipment for receiving magnesium chloride, filling storage tanks and transferring product to tanker trucks for use throughout the County. The members of the team that participated in the preparation of construction documents will be Galloway Inc for the design of the fuel dispensing portion of the project, Wernsman Engineering for the civil and structural work, G2 for the design of the electrical service and plumbing design and RSAP for the project management and planning services. We have included in the fee $2,000.00 for surveying the site. For the design services outlined previously we propose a "Lump -Sum Fee" of $79,740.00. Should you have any comments or have any questions regarding this proposal, please write or call. cer Robert J. Sh , AIA Robert Shreve Architects & Planners Hello