HomeMy WebLinkAbout20221517.tiffRESOLUTION
RE: APPROVE STATEMENT OF WORK FOR WORKFORCE SUPPLEMENTAL FUNDING
PURCHASE ORDER FOR BILINGUAL LAY COMMUNITY HEALTH WORKERS
(PROMOTORAS) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Work for the Workforce
Supplemental Funding Purchase Order Statement of Work for the Bilingual Lay Community
Health Workers (Promotoras) between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Public Health
and Environment, and the Colorado Department of Public Health and Environment, commencing
upon full execution of signatures, and ending June 30, 2023, with further terms and conditions
being as stated in said statement of work, and
WHEREAS, after review, the Board deems it advisable to approve said statement of work,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Statement of Work for the Workforce Supplemental Funding
Purchase Order Statement of Work for the Bilingual Lay Community Health Workers (Promotoras)
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said statement of work.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 6th day of June, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WELCyCOUNTY, COLORADO
ATTEST: dittov ��.Je160:4k
Scot K. James, Chair
Weld County Clerk to the Board
my Attorney
Date of signature: 616%2_9-
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2022-1517
HL0054
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Memorandum
TO: Scott James, Chair
Board of County Commissioners
FROM: Mark Lawley, Executive Director
Department of Public Health & Environment
DATE: May 18, 2022
SUBJECT: Request to Sign Statement of Work for
CDPHE for the Workforce Supplemental
Funding Purchase Order
For the Board's approval is a request to sign a Statement of Work for CDPHE that will provide
funding for the hire of five (5) part-time, temporary Bilingual Lay Community Health Workers
(Promotoras).
The 2020 Census shows the population of Weld County is at 328,981 residents (an increase of 30%
since 2010). The Hispanic population is 98,500 or about 30% of the overall population. Weld County
is expected to experience rapid growth, nearly doubling in population by 2040. The Hispanic and
Latino population is also expected to grow to over 45% by 2050 according to the State Demography
Office.
A promotora is a lay Hispanic or Latino community member who receives specialized training to
provide basic health education in the community without being a professional health educator.
Promotoras are residents and leaders in their community, and if permitted by the Board, will work
for the Weld County Health Department on a part-time, temporary basis. The Promotoras will serve
as trusted liaisons between their community and the Health Department. Promotoras are often seen
as an advocate, educator, outreach worker, and interpreter. They are also effective at increasing
participation in health screenings and changing health behaviors due, in part, to the matching socio-
cultural characteristics of promotoras and Hispanic populations (i.e., Hispanic populations are more
likely to listen to health advice from someone who looks like them and talks like them).
Upon the Board's approval and signing of the CDPHE Statement of Work, the Health Department
will hire, train, and supervise five (5) Promotoras who will be positioned in specific, key eighborhoods
within the Greeley/Evans and Carbon Valley (Dacono area). The anticipated work hours will be
about 8 hours per week or about 400 hours/year each, at an hourly rate of $25.00 per hour. We will
receive temporary funding from CDPHE via a one-year purchase order in the amount of $141,473 to
fund the full costs for these expenditures for the Promotoras and 0.1 FTE for an existing Health
Department supervisor via our CDC Supplemental Workforce funding that ends June 30, 2023.
Staff discussed this proposal with Don Warden, Ryan Rose, Cheryl Pattelli, Jill Scott and Jen
Oftelie, on May 17, 2022. All were supportive of this request.
The Board approved placement of this Statement of Work on the Board's agenda via pass -around dated
May 17, 2022.
I recommend approval of this request to hire 5 part-time Promotoras at the Health Department.
2022-1517
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
TITLE: Hiring of Bilingual Lay Community Health Workers (Promotoras) and Request to Sign Statement
of Work for CDPHE
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: May 17, 2022
PERSON REQUESTING: Mark Lawley, Executive Director
Brief description of the problem/issue:
For the Board's review and approval is a request to hire five (5) part-time, temporary Bilingual Lay Community
Health Workers (Promotoras) and a request to sign a Statement of Work for CDPHE that will provide funding for
these five Promotoras.
The 2020 Census shows the population of Weld County is at 328,981 residents (an increase of 30% since 2010). The
Hispanic population is 98,500 or about 30% of the overall population. Weld County is expected to experience rapid
growth, nearly doubling in population by 2040. The Hispanic and Latino population is also expected to grow to over
45% by 2050 according to the State Demography Office.
A promotora is a lay Hispanic or Latino community member who receives specialized training to provide basic
health education in the community without being a professional health educator. Promotoras are residents and
leaders in their community, and if permitted by the Board, will work for the Weld County Health Department on a
part-time, temporary basis. The Promotoras will serve as trusted liaisons between their community and the Health
Department. Promotoras are often seen as an advocate, educator, outreach worker, and interpreter. They are also
effective at increasing participation in health screenings and changing health behaviors due, in part, to the
matching socio-cultural characteristics of promotoras and Hispanic populations (i.e., Hispanic populations are more
likely to listen to health advice from someone who looks like them and talks like them).
Upon the Board's approval and signing of the CDPHE Statement of Work, the Health Department will hire, train,
and supervise five (5) Promotoras who will be positioned in specific, key neighborhoods within the Greeley/Evans
and Carbon Valley (Dacono area). The anticipated work hours will be about 8 hours per week or about 400
hours/year each, at an hourly rate of $25.00 per hour. We will receive temporary funding from CDPHE via a one-
year purchase order to fund the full costs for these expenditures of approximately $122,000 for the Promotoras and
0.1 FTE for an existing Health Department supervisor via our CDC Supplemental Workforce funding that ends
June 30, 2023.
Staff discussed this proposal with Don Warden, Ryan Rose, Cheryl Pattelli, Jill Scott and Jen Oftelie, on May 17,
2022. All were supportive of this request.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
The hiring and use of Promotoras by the Health Department will allow for greatly needed outreach into a fast
growing segment of Weld County, including recruitment into programs such as Cooking Matters (healthy cooking
and shopping); Community Health Survey participation; Women's Wellness Connection (breast and cervical cancer
screening); healthy eating and physical activity promotion (diabetes prevention and management); screenings for
high blood pressure and diabetes; tobacco use cessation; increasing access to vaccinations; and other public health
programs.
Recommendation: I recommend approval of this request to hire 5 part-time Promotoras at the Health
Department.
Approve Schedule
Reimendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
1555 North 17th Avenue, Greeley, CO 80631 www.weldhealth.org
STATEMENT OF WORK
1. Project Description:
This project serves to strengthen both the public health and environmental workforce throughout Colorado.
COVID-19 has added to the workload of the public health and environmental workforce, including grants and
contracts monitoring staff. COVID-19 is also coinciding with a difficult hiring environment for many public health
roles. Moreover, COVID-19 is affecting the employees' retention system across LPHAs; causing a shortage of the
skillful workforce needed to provide core healthcare services to all Coloradans. The Colorado Department of Public
Health and Environment's (CDPHE) Office of Public Health Practice, Planning, and Local Partnerships (OPHP)
will work with all Local Public Health Agencies (LPHAs) and tribes to support public health workers in the public
health system.
CDPHE will support LPHAs with additional resources to address the increased labor market competition, increased
workload demands, and will monitor that public health and environmental staff have the proper knowledge and
training. Local Public Health Agencies shall hire staff, and implement a new employees retention system through
professional development training and cross -training.
2. Definitions:
I. CDC: Centers for Disease Control and Prevention
2. OPHP: Office of Public Health Practice, Planning, and Local Partnerships
3. CDPHE: Colorado Department of Public Health and Environment
3. Work Plan:
Goal #1: Support public health throughout Colorado by creating a strong workforce, promoting collaborations, and planning.
Objective #1: No later than June 30, 2023, the Contractor shall support a staff capacity -building plan to respond to immediate
and future impacts resulting from the COVID-19 pandemic.
Primary Activity #1
1. The Contractor shall create a staff capacity -building plan
Primary Activity #2
2. The Contractor shall create a final project budget.
Primary Activity #3
3. The Contractor shall provide training to staff to improve:
a) public health knowledge, and
b) staff retention.
1. The Contractor shall monitor the spend down of the Workforce award.
Primary Activity #4
2. The Contractor shall update Workforce award budgets to show the spend down progress.
3. The Contractor shall have a midpoint budget check in with CDPHE
Primary Activity #5
4. The Contractor shall create reports.
1. The Contractor shall create a mid -year progress report.
Sub -Activities #5
2. The Contractor shall create a final report.
Page 1 of 4
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated
periodically during the Contract term.
2. The Contractor shall comply with the requirements stated in the COVID-19 Public
Health Workforce Supplemental Funding Guidance. This document is incorporated and
made part of this contract by reference and is available on the following website:
https://www.cdc.gov/cpr/readiness/00 docs/CDC Crisis Response COVID 19 Fundin
g PH Workforce Guidance May 2021.pdf
3. The Contractor shall comply with allowability of expenditures as listed in the CDPHE
OPHP CDC Workforces Allowability Roadmap; Allowable costs for funding source can
be found on the following website:
https://cdphe-lpha.colorado.gov/workforce-funding-wf
4. The Contractor shall participate in CDPHE led post award meeting(s).
5. CDPHE will schedule the midpoint budget check in meeting the Contractor within 45
days of PO execution..
6. The Contractor shall ensure all funding requirements are met with all expenses including
subcontractors.
7. The Contractor shall ensure the project budget is paced throughout the full term of the
contract.
8. The Contractor shall communicate any projected budget changes to the CDPHE contract
monitor that may result in unobligated funds within 30 days of acknowledgment of
changes or by the designated deliverables at the midpoint of contract expiration.
Projected budget changes could be staff changes, changes in county support, etc.
9. The Contractor shall use the CDPHE form for the staff capacity -building plan outlining
the strategy to implement to address the public health and environmental workforce
shortage. The staff capacity -building plan shall :
a. provide a description of all public health and environmental positions under
consideration for hiring process
b. identify a list of professional development training and cross -training to
improve staff public health knowledge
c. include a description of employees' retention program to implement to reduce
the risk of workforce shortage.
d. describe how the agency addresses health equity in hiring practices and training
workforce that represents communities served.
10. The Contractor shall use the CDPHE budget template for the final project budget.
11. The Contractor shall use CDPHE mid -year and final progress reports forms.
12. CDPHE will electronically provide the Contractor, within ten (10) days from the contract
execution, with :
a. a staffing Capacity Building Plan form
b. a project final budget template
13. CDPHE will electronically provide the Contractor, within thirty (30) days from contract
execution, with a mid -year progress report and a final progress report form.
14. CDPHE will compile data that has been provided by the Contractor to other CDPHE
programs to verify services provided.
Expected Results of
Activity(s)
Increase and maintain public health workforce within initiatives related to staffing capacity
Measurement of
Expected Results
1. Completed Staffing Capacity Building Plan
2. Number of:
a. Full Time Equivalents (FTE) hired, and/or
b. Full Time Equivalents (FTE)trained, and/or
c. Full Time Equivalents (FTE)receiving retention efforts, and/or
Page 2 of 4
I
d. Interns hired
Completion Date
Deliverables
I. The Contractor shall submit a staff capacity -building plan.
No later than 30 days
after Contract execution
1. The Contractor shall submit the final project budget
template electronically.
No later than 30 days
after Contract execution.
2. The Contractor shall submit a mid -year progress report
electronically.
No later than November
30, 2022.
3. The Contractor shall submit a final progress report
electronically.
No later than June 15,
2023.
4. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the Office of Public Health Practice, Planning, and Local Partnerships'
Contract Monitor. Methods used will include a review of documentation determined by CDPHE to be reflective
of performance to include progress reports, site visits, and other fiscal and programmatic documentation as
applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor.
A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract.
5. Resolution of Non -Compliance:
The Contractor will be notified in writing within (7) calendar days of discovery of a compliance issue. Within
(30) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the
action(s) necessary to rectify the compliance issue and determine when the actions) must be completed. The
action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating
circumstances arise that requires an extension to the timeline, the Contractor must email a request to the Contract
Monitor and receive approval for a ne,w due date. The State will oversee the completion/implementation of the
action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or
disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of
this contract.
Exhibit A
1. Not allowed under this funding source:
a. food
b. gift cards
c. rent
d. equipment
e. rainy day funds and similar financial reserve
f. payment of interest or principal on outstanding debt instruments
g. fees or issuance costs associated with the issuance of new debt
satisfaction of any obligation arising under or pursuant to a settlement agreement, judgment, consent decree, or
judicially confirmed debt restructuring plan in a judicial, administrative, or regulatory proceeding, except to the
extent the judgment or settlement requires the provision of services that would respond to the COVID-19 public
health emergency.
Page 3 of 4
2. The Contractor shall comply with the federal funding requirements. This award is contingent upon agreement by the
recipient to comply with existing and future guidance from the HHS Secretary regarding control of the spread of
COVID-19. In addition, the recipient must apply these terms to any sub award, to the extent applicable to activities
set out in such sub award.
3. Funding can be used to hire personnel for roles that may range from senior leadership positions to early career or
entry-level positions and may include, but is not limited to: Permanent full-time and part-time staff (which may
include converting part-time positions to full-time positions during the performance period), Temporary or
term -limited staff, Fellows, Interns, or Contractors or contracted employees.
Scott K. James, Chair, Weld County Board of Commissioners
Contractor Name (Print) and Title
Con ' . for Signature
JUN 0 6 2022
Date
ATTEST: -'4Ordlia4J G `j 1" t'i"
BY:
Clerk to the Board
Deputy Cle% to h
Page 4 of 4
oId4.245/7
New Contract Request
rEntity`Information ~~
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID*
@00001926
❑ New Entity?
Contract Name* Contract ID
CDPHE FY23 CDC SUPPLEMENTAL WORKFORCE FUNDING 5834
STATEMENT OF WORK
Contract Status
CTB REVIEW
Contract Lead*
AGOMEZ
Contract Lead Email
agomez@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
CDPHE FY23 CDC SUPPLEMENTAL WORKFORCE FUNDING STATEMENT OF WORK FOR PURCHASE ORDER
VIA THE CDC CRISIS RESPONSE COOPERATIVE AGREEMENT
Contract Description 2
Contract Type* Department
STATEMENT OF WORK HEALTH
Amount*
$141,47:3.00
Renewable*
NO
Automatic Renewal
NO
Grant
YES
, ICA
NO
Department Email
CM-Health@weldgov.com
Department Head Email
CM -Health- Does Contract require Purchasing Dept to be included?
DeptHead@weldgov.com NO
Requested BOCC Agenda
Date*
06/06/2022
Due Date
06/02/2022
Will a work session with BOCC be required?*
NO
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTO RN EY@WELDG
OV.COM
Grant Deadline Date
i if this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract,Dates
Effective Date
07/01/2022
Review Date*
04/01/2023
Renewal Date
Termination Notice Period Committed Delivery Date
Contact Information
Contact Info •
Expiration Date*
06/30/2023
Contact Name Contact Type Contact Email Contact Phone 1
Purchasing
f
r
Purchasing Approver
Approval Process
Department Head
TANYA GEISER
DH Approved Date
05/31/2022
i Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
i
06/06/2022
Originator
AGOMEZ
Contact Phone 2
Finance Approver
CHERYL PATTELLI
Purchasing Approved Date
Legal Counsel
BRUCE BARKER
Finance Approved Date Legal Counsel Approved Date
05/31/2022 05/31/2022
Tyler Ref #
AG 060622
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