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Home My WebLink About20220988.tiffRESOLUTION RE: APPROVE PARTICIPATION AGREEMENT FOR PRINT ADVERTISING FOR FOSTER PARENT RECRUITMENT AND AUTHORIZE DIRECTOR OF DEPARTMENT OF HUMAN SERVICES TO SIGN AND SUBMIT ELECTRONICALLY - VALPAK OF NORTHERN COLORADO AND SOUTHERN WYOMING WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Participation Agreement for Print Advertising for Foster Parent Recruitment between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and ValPak of Northern Colorado and Southern Wyoming, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Participation Agreement for Print Advertising for Foster Parent Recruitment between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and ValPak of Northern Colorado and Southern Wyoming, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that Jaime Ulrich, Director of the Department of Human Services, be, and hereby is, authorized to sign and submit said agreement electronically. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of March, A.D., 2022. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dith,t) �• o•� Weld County Clerk to the Board ttorney Date of signature: 4/7/2.2- ott K. James, Chair Mike epman, Pro -Tern cc.. HSI) 41i3/22.. 2022-0988 HR0094 G�c -i �Cogc7 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: March 22, 2022 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Participation Agreement with Valpak of Northern Colorado & Southern Wyoming Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Participation Agreement with Valpak of Northern Colorado & Southern Wyoming. Valpak is a company that provides print advertising to local markets. The Department's Division of Child Welfare would like to contract with Valpak to mail advertisements to residents for foster parent recruitment. The mailing will take place in April and be sent to 50,000 households. The cost for this service is $1,040.00. This Agreement has been reviewed and approved by legal (K. McDougal). I do not recommend a Work Session. I recommend approval of this Participation Agreement and authorize the Director to sign Valpak Participation Agreements on an ongoing basis. Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Approve Recommendation Vat -t niut Schedule Work Session Other/Comments: Pass -Around Memorandum; March 22, 2022 - CMS ID G58 56 ga Page 1 2022-0988 0a/ 30 , Ft-RoNy I Karla Ford From: Sent: To: Subject: yes Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: Isaine@weldgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Tuesday, March 22, 2022 1:09 PM Karla Ford RE: Please Reply - DHS PA 1 - CW Valpak (CMS 5682) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weldgov.com> Sent: Monday, March 21, 2022 3:40 PM To: Lori Saine <Isaine@weldgov.com> Subject: Please Reply - DHS PA 1 - CW Valpak (CMS 5682) Importance: High Please advise if you approve recommendation. Thank you! Karla Ford Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordweldgov.corn :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** Valpak of Northern Colorado & & Southern Wyoming An independent Valpak® dealer, a division of Ad Smart, Inc. val 1300 Oakridge Drive, Unit 130 • Fort Collins, CO 80525 970-223-6245 • 877-280-6245 Cheyenne, WY 970-223-4746 FAX • www.valpakcolorado.com Email: info@valpakcolorado.com of N. Colorado & S. Wyoming an independent Valpak' franchise Participation Agreement Advertising Client Weld Cty Child Welfare Dept. Human Services Address 822 7th Street, Suite 150 PO BOX A Contact Allison Pegg For Office Use Only FULL PAYMENT OF BALANCE DUE WITH PROOF City Greeley Telephone (970) 400-6849 State Co Zip 80632 ineSS Non -Profit Fax Email apegg@weldgov.com Delivery Week of: Job # Areas To Be Mailed Product Rate/M Volume P&H Cost Per Mailing 4/26/22 659488 GC, GSW, GW, JT & WPP CP44 50,000 X $1,040 N®TESa..:..:' .. :. rint and Hold. Authorized Representative's Initials N/A Subtotal $1,040 Ad will be printed once for two consecutive mailings. Therefore, no changes or cancellations will be accepted for the "Hold" portion of any "Print & Hold" mailing. Add'I Charges Fee proofs $25.00 includes provided each. �� one proof with one set of changes per cycle. Additional by request, by Print Deadline, for an additional fee of Authorized Representative's Initials �� Digital Program Digital Coupon $ /month* *Digital Program Total Cost Essential Digital Package $ /month* Web Management $ /month* 17 Deadlines On Back Approved Notes: $1,040 This Contract supersedes any prior oral representations, correspondence, proposal, quotation or agreement. VALPAK MAKES NO WARRANTIES, EXPRESSED OR IMPLIED, WITH RESPECT TO RESULTS OF PRODUCTS SUPPLIED OR PRINTED HEREBY. VALPAK shall have the right to place more than one ad per advertising category in each VALPAK envelope. VALPAK will provide assistance, if required, in the planning and preparation of rough copy. VALPAK will provide the following: proof, printing, insertion, addressing, postage, envelopes, mailing and postal receipt (3602) for the distribution specifies in this agreement. VALPAK reserves the right to add or delete zip codes and mail carrier routes to accommodate all participants and/or keep up with Postal changes. The ADVERTISER authorizes VALPAK to distribute the above specified literature in the specified number of households. The ADVERTISER will review the proof and upon initialing it will be required to honor any offers made therein to each recipient of the literature sent. The ADVERTISER agrees that VALPAK liability hereunder is limited to the timely production and distribution of the VALPAK mailings, and that VALPAK is not liable for delays in delivery and/or non -delivery in the event of any Act of God or any condition beyond VALPAK's control affecting production or delivery in any manner. Unless otherwise specified in the agreement, the ADVERTISER acknowledges that VALPAK cannot guarantee advertising results. IN NO EVENT SHALL VALPAK'S LIABILITY EXCEED AN AMOUNT EQUAL TO THE TOTAL CONSIDERATION ACTUALLY PAID BY THE ADVERTISER TO VALPAK. UNDER NO CIRCUMSTANCE SHALL VALPAK HAVE ANY LIABILITY WHATSOEVER FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, such as, but not limited to, loss of profit or revenue; or claims resulting from contracts between ADVERTISER, its customers and/or ADVERTISER'S suppliers. For any agreement of more than one mailing, the ADVERTISER agrees to fulfill the complete contract or ADVERTISER will be subject to the rate differential for actual mailings based on the current price schedule. Any Cancellation of this agreement by ADVERTISER must be made in writing via overnight express, mail, or fax, and must be received by VALPAK more than 30 days prior to the published "Print" mail date. ADVERTISER agrees to pay $50.00 for any cancelled proof. The ADVERTISER authorizes VALPAK, its corporate affiliates, its employees, its authorized agents and representatives to verify ail information contained in this form and to inquire on ADVERTISER'S credit history. The ADVERTISER shall be obligated to pay in addition to the unpaid balance plus interest, court costs, expenses of collection and reasonable attorney fees. An interest charge of 1.5%/mo. will be added to all amounts over 30 days past due, as well as a $7.00/month rebilling fee. There is a $25 charge for all returned checks. This contract shall be governed by the laws of the state of Colorado. Any dispute between the parties to this contract shall be decided by the courts of Larimer County, Colorado. ENTIRE AGREEMENT CONTAINED HEREIN --Seller and Buyer agree that this Agreement contains the entire agreement and understanding relating to this transaction and that there are no other agreements or understandings, expressed or implied, verbal or written, between them concerning the same. This Agreement is Subject to Valpak Management Approval. ADVERTISER'S Signature Title DIRECTOR VALPAK Representative Y::*------, ,� Agreement Date 3/30/22 I, Jamie Ulrich (Name), personally guarantee payment and act as a surety under this Participation Agreement. lr Signature 1 �- (Individually) Valpak of Northern Colorado and Southern Wyoming 2021-2022 Job Calendar Job Copy Deadline Print Deadline MailDate From Plant In -Home Week Of (Mon) 659480 8/4/2021 8/9/2021 8/20/2021 August23 659481 9/8/2021 9/13/2021 9/24/2021 September 27 659482 10/6/2021 10/11/2021 10/22/2021 October25 659483 11/3/2021 11/8/2021 11/19/2021 November22 659484 12/7/2021 12/10/2021 12/23/2021 December27 659485 1/4/2022 1/7/2022 1/21/2022 January 24 659486 2/2/2022 2/7/2022 2/18/2022 February 21 659487 3/9/2022 3/14/2022 3/25/2022 March 28 659488 4/6/2022 4/11/2022 4/22/2022 Apri125 659489 5/4/2022 5/9/2022 5/20/2022 May 23 659490 6/8/2022 6/13/2022 6/24/2022 June27 659491 7/6/2022 7/11/2022 7/22/2022 July 25 659492 8/3/2022 8/8/2022 8/19/2022 August22 659493 9/7/2022 9/12/2022 9/23/2022 September 26 659494 10/5/2022 10/10/2022 10/21/2022 October24 659495 11/2/2022 11/7/2022 11/18/2022 November21 659496 12/6/2022 12/9/2022 12/22/2022 December26 Created March 2021 Contract Form New Contract Request Entity Information Entity Name* Entity ID* VALPAK OF NORTHERN COLORADO & C4..00045300 SOUTHERN WYOMING Contract Name* VALPAK AGREEMENT Contract Status CTB REVIEW New Entity? Contract ID 5682 Contract Lead* APEGG Contract Lead Email apeggi�we ldgov. corn ; cobbx xlkweldgovcom Parent Contract ID Requires Board Approval YES Department Project # Contract Description* NEW AGREEMENT. THE MAILING WILL TAKE PLACE IN APRIL 2022 AND BE SENT TO 50,000 HOUSEHOLDS FOR FOSTER PARENT RECRUITMENT. THE COST FOR THIS SERVICE IS $1,040.00. Contract Description 2 PA IS BEING ROUTED THROUGH THE NORMAL PROCESS. ETA TO CTB: 3'24+22. Contract Type* AGREEMENT Amount* $1,040.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServicesPeveldgov.co m Department Head Email CM-HumanServices- DeptHeadT weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORNEY:?'WELDG OV.COM Requested BOCC Agenda Date* 03 30 2022 Due Date 03 26 2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Review Date* 03/0112022 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date* 04/30/2022 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 03/23/2022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03/311,2022 Originator APEGG Finance Approver CHERYL PATTELLI Legal Counsel KARIN MCDOUGAL Finance Approved Date Legal Counsel Approved Date 03; 24/2022 03 24 2022 Tyler Ref # AG 033022 Hello