HomeMy WebLinkAbout20223409.tiffRESOLUTION
RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR LOW-INCOME
ENERGY ASSISTANCE PROGRAM (LEAP) OUTREACH INCENTIVE PROGRAM AND
AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Professional Services
for the Low -Income Energy Assistance Program (LEAP) Outreach Incentive Program between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, and United Way of Weld County,
commencing November 1, 2022, and ending September 30, 2023, with further terms and
conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Agreement for Professional Services for the Low -Income Energy
Assistance Program (LEAP) Outreach Incentive Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and United Way of Weld County, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 12th day of December, A.D., 2022, nunc pro tunc November 1, 2022.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:ditifet) JCdto;,,k
Weld County Clerk to the Board
County,. orney
Date of signature: 12/2.7/222
K. James, Chair
Mike Freeman, Pro-Tem
`4?4,11".'"&ateA
Perry L. Buck
cc: H SO
'213012.2
2022-3409
H R0094
C.6y)-1-vad- (oz -7
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: December 6, 2022
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Professional Services Agreement with United Way
of Weld County (UWWC) for Low -Income Energy
Assistance Program (LEAP) Outreach Incentive
Program
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Professional Services Agreement with United Way of
Weld County (UWWC) for Low -Income Energy Assistance Program (LEAP) Outreach Incentive
Program. Each year since 2020, the Department has into an Agreement for Professional Services with
the United Way of Weld County (UWWC) to develop and implement a Low -Income Energy Assistance
Program (LEAP) outreach campaign with two main goals; 1) increase the number of applications
submitted with all questions answered and all verification provided, and 2) decrease the number of
applications denied for failure to provide verification of information. The Department would like to once
again partner with UWWC for this program. This Agreement will be funded through LEAP incentive
funds ($26,000.00) and outreach funds ($24,265.00) for a total of $50.265.00, with a term of November
1, 2022 through September 30, 2023.
I do not recommend a Work Session. I recommend approval of this Agreement and authorize
the Chair to sign.
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
Approve Schedule
Recommendation Work Session
Other/Comments:
Pass -Around Memorandum; December 6, 2022 - CMS ID 6527 Page 1
2022-3409
12/17_
Karla Ford
From:
Sent:
To:
Subject:
Approve
Mike Freeman
Tuesday, December 6, 2O22 3:17 PM
Karla Ford
Re: Please Reply - PA FOR ROUTING: AP UWWC LEAP Agreement (CMS 6527)
Sent from my iPhone
On Dec 6, 2O22, at 9:25 AM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve recommendation. Thank you.
Karla Ford e.
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:OOa.m.-5:OOp.m.**
<image002.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or ony attachments by anyone other than the named
recipient is strictly prohibited.
From: Alison Pegg <apegg@weldgov.com>
ldgov.com>
Sent: Monday, December 5, 2O22 3:01 PM
To: Karla Ford <kford@weldgov.com>
Cc: Bruce Barker <bbarker@weldgov.com>; Cheryl Pattelli <cpatteili@weldgov.com>; Chris D'Ovidio
<cdovidio@weldgov.com>; Esther Gesick <egesick@weldgov.com>; HS -Contract Management <HS-
ContractManagement@co.weld.co.us>; Lennie Bottorff <bottorll@weldgov.com>
Subject: PA FOR ROUTING: AP UWWC LEAP Agreement (CMS 6527)
Good afternoon Karla,
Please see the attached PA approved for routing to all five Commissioners: AP UWWC LEAP Agreement
(CMS 6527)
Thank you!
Alison Pegg
Contract Management and Compliance Coordinator
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
POBox A
WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN WELD COUNTY AND UNITED WAY OF WELD COUNTY
(LEAP OUTREACH INCENTIVE PROGRAM)
THIS AGREEMENT is made and entered into this , IZJ • day of Lecernbet! 2022, by and between the
County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County
Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County,"
and United Way of Weld County, who whose address is 814 SO Street, Greeley, Colorado 80631, hereinafter
referred to as "Contractor".
WHEREAS, County desires to retain Contractor as an Independent Contractor to perform services as
more particularly set forth below; and
WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services,
and is willing to perform the services according to the terms of this Agreement.
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill,
expertise, and experience necessary to provide the services as set forth below;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the
parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit
A, Scope of Services, Exhibit B, Methods and Activities, Exhibit C, Colorado Department of Human Services
2022-2023 LEAP Outreach Incentive Program Agreement and Plan, and Exhibit D, Contact Persons, which forms
an integral part of this Agreement. Exhibits A, B, C, and D, are specifically incorporated herein by this reference.
2. Service or Work. Contractor agrees to provide the materials, equipment and/or products necessary for the
outlined Scope of Work and further agrees to diligently provide all services and labor, as set forth in Exhibits A
and B.
3. Term. The term of this Agreement shall be from November 1, 2022, through September 30, 2023, or
Contractor's completion of the responsibilities described in Exhibit A and B.
4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days
written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach
of the terms of the Agreement.
5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed
by both parties. No additional services or work performed by Contractor shall be the basis for additional
compensation unless and until Contractor has obtained written authorization and acknowledgement by County
for such additional services.
6. Compensation/Contract Amount. County agrees to pay up to $24,265.00 in Outreach funding and up to
$26,000.00 in Incentive funding, for a total amount no greater than $50,265.00 for the term of this Agreement, as
set forth in Paragraph 3. County agrees to pay Contractor through an invoice process during the course of this
Agreement in accordance with the Exhibit A. Contractor agrees to submit invoices which detail the work
completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the
invoiced items to the County's satisfaction, it will remit payment to Contractor.
1
Contractor agrees to work within the confines of the Scope of Services outlined in Exhibit A and Methods and
Activities outlined in Exhibit B.
County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees
to be solely responsible for the accurate reporting and payment of any taxes related to payments made
pursuant to the terms of this Agreement.
7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's
officers, agents or employees will not become employees of County, nor entitled to any employee benefits from
County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an
independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees
for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to
unemployment insurance or workers' compensation benefits through County and County shall not pay for
or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment
insurance benefits will be available to Contractor and its employees and agents only if such coverage is
made available by Contractor or a third party. Contractor shall pay when due all applicable employment
taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement.
8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the
particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements
for the completion of this Project without County's prior written consent, which may be withheld in County's
sole discretion.
9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order
shall become or remain (as applicable), the property of County.
10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor
agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity
without seeking written permission from the County. Contractor agrees to advise its employees, agents, and
consultants, of the confidential and proprietary nature of this confidential information and of the restrictions
imposed by this agreement.
11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a
manner consistent with the standards governing such services and the provisions of this Agreement. Contractor
further represents and warrants that all services shall be performed by qualified personnel in a professional and
workmanlike manner, consistent with industry standards, and that all services will conform to applicable
specifications.
12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be
construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part
of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall
not be construed as a waiver of any of the County's rights under this Agreement or under the law generally.
13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile
liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile
liability insurance shall be provided to County prior to the performance of any services under this Agreement.
14. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct
or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall
2
maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if
applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from
professional services. In the event that the professional liability insurance required by this Contract is written on
a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective
date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will
be exercised for a period of two (2) years beginning at the time work under this Contract is completed.
Minimum Limits:
Per Loss
Aggregate
$ 1,000,000
$ 2,000,000
15. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and
employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising
out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising
or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any
statutes, ordinances, regulation, law or court decree.
16. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim
thereunder, without the prior written approval of County.
17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to
deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause
beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or
Governmental actions.
18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and
regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and
unfair employment practices.
19. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other
Contractors or persons to perform services of the same or similar nature.
20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated
herein, contains the entire agreement between the parties with respect to the subject matter contained in this
Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements
with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented
only by a written instrument signed by both parties.
21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent
upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this
Agreement by County does not create an obligation on the part of County to expend funds not otherwise
appropriated in each succeeding year.
22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The
signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or
beneficial interest whatsoever in the service or property which is the subject matter of this Agreement.
23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable
by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to
3
the extent that this Agreement is then capable of execution within the original intent of the parties.
24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver,
express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado
Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
25. Force Majeure. Neither the Contractor nor the County shall be liable for any delay in, or failure of
performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure constitute
default or give rise to any liability for damages if, and only to extent that, such delay or failure is caused by
"force majeure." As used in this Agreement, "force majeure" means acts of God, acts of the public enemy,
unusually severe weather, fires, floods, epidemics, quarantines, strikes, labor disputes and freight embargoes, to
the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non-
performing or delayed party.
26. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and
conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to
the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever
by any other person not included in this Agreement. It is the express intention of the undersigned parties that any
entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
27. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it
has been approved by the Board of County Commissioners of Weld County, Colorado or its designee.
28. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be
applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void.
In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall
have exclusive jurisdiction to resolve said dispute.
29. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any
previous participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld
county of the most recent employment for a PERA contributing employer.
30. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does
not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor
will confirm the employment eligibility of all employees who are newly hired for employment in the United States
to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado
program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract
with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails
to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program
procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If
Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services
knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within
three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an
illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with
the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within
three days the subcontractor provides information to establish that the subcontractor has not knowingly employed
or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an
4
investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and
Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days
after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal
work status of such employee, retained file copies of the documents, and not altered or falsified the identification
documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has
examined the legal work status of such employee and shall comply with all of the other requirements of the State
of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-
101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for
actual and consequential damages.
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives
federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18)
years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual
applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby
swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully
present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required
by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-
76.5-103 prior to the effective date of the contract.
31. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it
and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A,
B, C and D, is the complete and exclusive statement of agreement between the parties and supersedes all proposals
or prior agreements, oral or written, and any other communications between the parties relating to the subject
matter of this Agreement.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month,
and year first above written.
COUNTY:
ATTEST: dcfrAtA) ..aC_,r�RD;‘ii
)Clerk to the Boa d WE ii COUNTY, COLORADO
BY:
Deputy Cl k t• the
BOARD OF COUNTY COMMISSIONERS
K. James, Chair DEC 1 2 2022
ONTRACTOR:
United Way of Weld County
814 9th Street
Greeley, Colorado 80634
Y
Melanie Woolman, President and Chief Executive Officer
Nov 29, 2022
Date:
5
EXHIBIT A
SCOPE OF SERVICES
I. Goal of Services
United Way of Weld County (UWWC) will provide Low -Income Energy Assistance
Program (LEAP) outreach services to vulnerable populations who are eligible for the Heating
Fuel Assistance Program and the Crisis Intervention Program to meet the identified goals of
the LEAP Outreach Incentive Program. Those are goals are:
Increase the number of applications submitted with all questions answered and all
verification provided, and
Decrease the number of applications denied for failure to provide verification of
information.
II. Contractor's Roles and Responsibilities
UWWC will develop and implement a LEAP outreach campaign, with a focus on informing
the community about LEAP. This campaign will primarily focus on meeting the above goals
by:
Coordinating with other agencies, organizations and groups to facilitate participation of
potentially eligible persons with emphasis on the most vulnerable populations including
the elderly, disabled, home bound and non-English speaking.
Providing access to Heating Fuel Assistance Program information and application forms.
UWWC will identify locations in the county, such as community action programs, Social
Security offices and low-income housing sites for distribution of applications.
Providing an effective county wide information and referral system involving local
agencies and organizations.
Providing a referral system to weatherization and other energy conservation programs.
Special efforts to meet the needs of vulnerable populations, including aiding in
completing applications and securing the required verification.
Providing regular communication with cooperating agencies to identify concerns,
problems and opportunities for improved outreach.
Working with utility companies or landlords to refer eligible customers to LEAP.
Ensuring all outreach materials are distributed to various community agencies targeting
vulnerable populations.
Complying with all reporting requirements set forth by the Colorado Department of
Human Services (CDHS).
UWWC will utilize a variety of methods and activities to meet the identified goals, including,
but not limited to, those outlined in Exhibit B, United Way of Weld County's Methods and
Activities, herein attached and incorporated.
III. County's Role and Responsibilities
1
County will work closely and collaboratively with UWWC to identify outreach methods and
activities, and to ensure marketing materials and efforts and outcomes meet the identified
goals.
County will fully comply with the requirements set forth in Exhibit C, LEAP Outreach
Incentive Program Agreement, herein attached and incorporated.
IV. Evaluation
The baseline comparison number is the 2021-2022 cold weather season number of
applications submitted and approved from Weld County. The campaign will be considered a
success if the number of applications submitted and approved increases by one (1) percent.
V. Allowable expenditures for each funding category
a. Outreach Allocation (CFMS Code L300-5200)
i. According to the Colorado Department of Human Services Operation
Memo: OM-FEA-2022-0015, Outreach Allocation funds can be used for
application assistance but not eligibility determination. Expenses charged
to outreach should be designated as:
1. Mailing Costs: Mailing LEAP applications, flyers, and return
envelopes to potential clients by county staff. This includes mass
mailings to all current public assistance households, non-public
assistance food assistance households, and last year's LEAP -only
approved households. In addition, any daily individual mailings in
response to requests by potential clients and/or any supplemental
or additional mailings to LEAP clients is considered outreach.
2. Phone Inquiries: LEAP regulations require county departments to
have sufficient telephone lines to ensure access to information
without office visits. Negotiations with fuel vendors to forestall
shutoffs, exchanging information with vendors regarding
applicants, or answering specific case questions for applicants are
not considered outreach activities.
3. Countywide Outreach Visits: County employee visits to various
locations to distribute outreach materials and make presentations to
community and senior organizations.
4. Visits to Outlying Locations: County outreach workers may make
visits to "outstations," such as senior centers and utility companies
to provide application forms, assist with application completion,
and answer questions regarding the program.
5. Home Visits: Visits to homebound applicants to assist in
completing applications.
6. Group Intake/Orientation: Informational review of applications and
verification requirements with a group of potential applicants.
2
7. Specific Weatherization/Energy Conservation Outreach:
Presentations at intake sessions and with community groups which
offer energy saving tips for homes, apartments, and mobile homes.
County workers who make these presentations may answer
questions concerning energy conservation and the weatherization
program.
8. Referral: Workers often refer clients with home heating -related
problems to other social services programs and community
organizations, such as weatherization, the Red Cross, and furnace
repair services.
9. Advertisement: Costs of placing advertisements in local
publications or buying radio or TV advertisements.
10. Supervision for activities 1 through 9: Supervision generally
includes planning each activity, monitoring its effectiveness, and
making adjustments/changes. Costs associated with supervision are
personnel services, travel, and operating costs (e.g. telephone,
postage, envelopes, and advertisement).
b. Incentive Allocation (CFMS Code L305-5200)
i. According to the Colorado Department of Human Services Operation
Memo: OM-FEA-2022-0013, Incentive Allocation funds can be used for
hiring additional staff that can assist LEAP applicants in their office
lobbies, through a direct phone line, or through use of virtual tools.
Additionally, staff may send letters, brochures, applications and
information sheets to charity organizations, churches, and community
access centers; send text messages to clients to remind them of
information request deadlines and travel to community centers and events
with program information and applications.
VI. Payment for Services
UWWC will submit monthly invoices and supporting documentation with a breakout of
allowable expenditures for each funding category: Outreach or Incentive, as listed above in
Paragraph V. The final invoice must be submitted by October 10, 2023. All invoices will be
submitted to the Assistants Payments Division Director, Andie Garnand, at
agarnand@weldgov.com.
Expenses incurred by UWWC prior to the term of the Agreement are not eligible County
expenditures and shall not be reimbursed by the County.
Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent
upon the continuing availability of said funds for the purposes hereof. If said funds, or any
3
part thereof, become unavailable as determined by the County, the County may immediately
terminate the Agreement or amend it accordingly.
4
EXHIBIT B
UNITED WAY OF WELD COUNTY
METHODS AND ACTIVITIES
COLORADO LEAP OUTREACH INCENTIVE PROGRAM
United Way of Weld County Scope of Work
October 2022 through May 2023
Goal
For the Colorado Low Income Energy Assistance Program (LEAP) 2022-2023 cold weather season in
Weld County to:
1) increase the submission of completed applications and decrease the failure to provide information
that leads to denials
2) get Weld County more engaged at a grass roots level in creating leads for LEAP participation
Methods to Create Leads and/or Accept Applications
2-1-1 Information and Referral
o Update database record
o When callers sign up for Supplemental Nutrition Assistance Program (SNAP), also recommend to
them LEAP and the Woman, Infants, and Children (WIC) program.
Community and United Way Events, virtual or in -person
o Bright by Three visits
o Chamber of Commerce meetings
o Emergency Food and Shelter Program bi-monthly meeting
o Northern Colorado Children's Festival
o Northern Colorado Continuum of Care bi-monthly meeting
o PASO Institute classes
o Reading Great By 8 monthly meeting
o Weld Project Connect
o Weld Together trainings
Creation and Distribution of Marketing Materials
Will design, produce and print if not provided by the state
Leaflet targeted neighborhoods (volunteer -involved)
United Way of Weld County offices
Family Resource Center, Fort Lupton
Housing Navigation Center, Greeley
Covering Weld Diaper Bank, Greeley
■ Email Distribution Lists
o Northern Colorado Continuum of Care
o Reading Great By 8 child care providers
o Reading Great By 8 general
o Recreation centers/districts
o United Way e -newsletter
o Weld County Public Information Officers
o Weld Together
• Print
o United Way newsletter
o Distribute print items at one month of all United Way internal meetings
o Paid advertising on billboards, bus benches, bus shelters, Valpak of northern Colorado, etc.
• Print Media
o Press release to newspapers throughout Weld County
o Pitch a more detailed story to the Greeley Tribune
• Radio
o Public Service Announcements (PSAs) and advertising
• Social Media
o Posts on United Way Facebook pages
o Facebook and Google ads
• United Way of Weld County website
o Banner
o Unique landing page
• Use of Colorado Department of Human Services Outreach Toolkit
• Distribute created collateral to other agencies for distribution through their networks (Weld DHS,
funded agencies, etc.)
• Distribute promotional flyers through Weld Food Bank emergency food boxes and the mobile food
pantry
• Have volunteers at the Housing Navigation Center in Greeley to sign up people.
www.UnitedWay-Weld.org
United Way ofWetd County
2022-2023 LEAP Outreach Incentive Program Agreement
County Responsibilities:
• Submit a plan for meeting the outreach goals to the State LEAP Office by
October 14, 2022.
• Ensure that the county is staffed with someone who is trained to assist clients
with fitting out their LEAP applications either in the county's lobby, over the
phone. or through use of virtual tools.
• Provide the State LEAP Office with the namels) and contact information for
the individuals) who will assist LEAP applicants or otherwise act as the
county's LEAP outreach representatives.
• Use any funds remaining after ensuring direct LEAP application assistance is
available to engage in targeted outreach, such as engagement at community
events and sharing LEAP information with community centers.
• If the county's LEAP program is administered by Goodwill Colorado. the county
will assist Goodwill Colorado by providing the information available and
necessary to process an application for LEAP.
• Accurately track and code any expenditures related to the Outreach Incentive
Program to the following in CFMS:
Program #:
Program Description:
Function #:
Function Description:
L305
LEAP Outreach Incentive Program
5200
IM LEAP Outreach
State LEAP Office Responsibilities:
• Allocate 526,000.00 to the county to fund the Outreach Incentive Program.
Funds will be available from November 1. 2022 through September, 30, 2023.
• Be available to answer all county questions and assist with any matters that
may arise as a result of implementing the Outreach Incentive Program.
• Oversee and monitor the outcomes of the Outreach Incentive Program by
measuring the number of applications denied for failure to provide
verification of information.
• Make outcomes information available to the county upon request.
L7owie anon
Jemr_ u: Oct t2 24.12) lE46MOT)
Theresa Kullen Dora*
Ma'"a'a> 4a s
Jamie Ulrich, Director of the Weld Theresa Ku(len
State LEAP Office
County Department of Human Services
Weld County
1575 Snercnast Street. Denver. CO SCW3 P 101.866.5700
to w+. cotorado gov r CDHS
Jared Potis, Gover,wr ( rticrAt,. Daisies, Executive Director
Exhibit C
Weld County Plan
2022-23 LEAP Outreach Incentive Program
Goals to be Met
The identified goals for the LEAP Outreach Incentive Program are:
To meet the above goals, the Weld County Department of Human Services (WCDHS) will enter
into a contract with United Way of Weld County (U W WC) to provide LEAP outreach services to
vulnerable low-income families end individuals, wha are eligible for the Heazing Fuel Assistance
Program and the Crisis Intervention Program.
UW WC will develop and implement a LEAP outreach campaign, with a focus on informing the
community about LEAP. This campaign will primarily focus on meeting the above goals through
Complying with all reporting requirements set forth by the Colorado Department of
Human Services (CDHS).
Exhibit C
Anticipated Outreach Activities
• Work with United Way staff to create and/or distribute marketing materials not available
through the State.
• Utilize existing email distribution groups to increase exposure and disseminate
LEAP information.
• Utilize print, broadcast, and social media to increase exposure and disseminate LEAP
information.
• Utilize the Colorado Department of Human Services Outreach Toolkit.
• Distribute created collateral to other agencies for distribution through their networks.
mobile food pantry.
• Other activities to be determined.
Exhibit C
2022-2023 LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) OUTREACH
INCENTIVE PROGRAM AGREEMENT AND PLAN
ATTEST: .'..14.4)
lark to the 8 and
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Deputy CI- to the Boa Scott K. James, Chair
OCT 2 6 2022
o2o�a -x989
EXHIBIT D
CONTACT PERSONS
For this Agreement, the individuals identified below are hereby designated representatives. Any Contact
Person may from time to time designate in writing a new or substitute representative(s):
Notices for County:
Jamie Ulrich, Director
Weld County Department of Human Services
P.O. Box A
Greeley, Colorado 80632
(970) 400-6581
Notices for Contractor:
Melanie Woolman, President and Chief Executive Officer
United Way of Weld County
814 9' Street
Greeley, Colorado 80631
(970) 304-6167
Invoices for County:
Andie Garnand, Assistance Payments Division Director
By e-mail:
agarnand@weldgov.com
Or by mail:
315 N. 11th Avenue, Building C
PO Box A
Greeley, CO 80632
Day to day operations of this Agreement for. Contractor:
Lyle SmithGraybeal, VP of Community Development
By e-mail:
Lyle@unitedway-weld.org
Or by phone:
(720) 353-0761
SIGNATURE REQUESTED: Weld/UWWC
LEAP PSA 2022-23 (f)
Final Audit Report
2022-11-29
Created:
By:
Status:
Transaction ID:
2022-11-22
Alison Pegg (apegg@co.weld.co.us)
Signed
CBJCHBCAABAAJ 17YJAhEYfaGstIX20IS-3Ycv-b3Eghe
"SIGNATURE REQUESTED: Weld/UWWC LEAP PSA 2022-23
(f)" History
t Document created by Alison Pegg (apegg@co.weld.co.us)
2022-11-22 - 4:54:04 PM GMT- IP address: 204.133.39.9
C-► Document emailed to Melanie Woolman (mwoolman@unitedway-weld.org) for signature
2022-11-22 - 4:54:33 PM GMT
tt Email viewed by Melanie Woolman (mwoolman@unitedway-weld.org)
2022-11-22 - 5:18:27 PM GMT- IP address: 172.225.24.19
IJ Email viewed by Melanie Woolman (mwoolman@unitedway-weld.org)
2022-11-26 - 4:21:32 AM GMT- IP address: 104.28.133.75
▪ Email viewed by Melanie Woolman (mwoolman@unitedway-weld.org)
2022-11-29 - 6:15:25 AM GMT- IP address: 104.28.39.156
a5b, Document e -signed by Melanie Woolman (mwoolman@unitedway-weld.org)
Signature Date: 2022-11-29 - 4:48:12 PM GMT - Time Source: server- IP address: 173.14.18.225
Q Agreement completed.
2022-11-29 - 4:48:12 PM GMT
Powered by
Adobe
Acrobat Sign
Contract Form
New Contract Request
Entity Information
Entity Name.
UNITED WAY OF WELD COUNTY
Entity ID*
AO0001762
Contract Name*
UNITED WAY OF WELD COUNTY (2022-23 LEAP
AGREEMENT)
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
6527
Contract Lead
APEGG
Contract Lead Email
apegg @weldgov.com; cobbx
xlk4Awweldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
NEW PROFESSIONAL SERVICES AGREEMENT - LEAP OUTREACH INCENTIVE PROGRAM. TERM. NOVEMBER 1, 2022 THROUGH
SEPTEMBER 30, 2023. UP TO $24,265.00 IN OUTREACH FUNDING AND UP TO $26,000.00 IN INCENTIVE FUNDING, FOR A
TOTAL AMOUNT NO GREATER THAN $50,265.00
Contract Description 2
PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB: 12'8!22.
Contract Type.
AGREEMENT
Amount.
$50,265.00
Renewable
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServicesvtweldgov.co
Department Head Email
CM-HumanServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORNEY AWELDG
OV.COM
Requested BOCC Agenda
Date.
12 ? 14;`2022
Due Date
12110,2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
Review Date*
08,01;2023
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Committed Delivery Date
Expiration Date*
09/29+2023
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
11/30;2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
12,`12'2022
Originator
APEGG
Finance Approver
CHERYL PATTELLI
Legal Counsel
MATTHEW CONROY
Finance Approved Date Legal Counsel Approved Date
11730/2022 11,30;2022
Tyler Ref #
AG 121222
Hello