HomeMy WebLinkAbout20220716.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR EMERGENCY HOUSING OF
COVID-19 CLIENTS EXPERIENCING HOMELESSNESS AND AUTHORIZE CHAIR TO
SIGN - UNITED WAY OF WELD COUNTY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Emergency Housing of COVID-19 Clients Experiencing Homelessness between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Public Health and Environment, and United Way of Weld County,
commencing December 1, 2021, and ending May 1, 2023, with further terms and conditions being
as stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding for Emergency Housing of
COVID-19 Clients Experiencing Homelessness between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Public Health and Environment, and United Way of Weld County, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 7th day of March, A.D., 2022, nunc pro tunc December 1, 2021.
BOARD OF COUNTY COMMISSIONERS
WELD CpUNT,Y, COLORADO
ATTEST: d
Weld County Clerk to the Board
Scott K. James, Chair
Mike Freeman, Pro -Tern
EXCUSED
Perry L. Buck
APP; s . v� A �'re -• �'r . F _..►,i.. �i� `�
unty At rney
Date of signature: 03 M0.7 --
cc : HLCTG)
3/2V22
2022-0716
HL0054
CAri-vacs 1 44
Memorandum
TO: Scott James, Chair
Board of County Commissioners
FROM: Mark Lawley, Executive Director
Department of Public Health & Environment
DATE: March 1, 2022
SUBJECT: Memorandum of Understanding United
Way of Weld County for Housing of Clients
Experiencing Homelessness to Mitigate the
Spread of COVID-19
For the Board's approval is a Memorandum of Understanding (MOU) between the United Way of
Weld County (United Way) and the Weld County Department of Public Health and Environment
(WCDPHE) for the provision of housing assistance coordination by United Way for clients
experiencing homelessness to mitigate the spread of COVID-19 in Weld County.
This MOU will strengthen and support how WCDPHE responds to COVID-19 by funding
critical outbreak containment activities, surveillance, case investigation, contact tracing, testing
and community partnerships. Activities will be conducted by staff of WCDPHE, United Way of
Weld County, and the partner agencies who support those experiencing homelessness, including
Catholic Charities and the Northern Colorado Health Alliance, with all reimbursement occurring
between WCDPHE and United Way of Weld County. It is anticipated that this funding will
directly help approximately 100 individuals who are experiencing homelessness to mitigate the
spread of COVID-19 in that population.
The term for this MOU is from December 1, 2021, to May 1, 2023, or when project funds are
expended, whichever comes first, for an amount not to exceed $243,600, all of which is federal
pass -through COVID-19 funding, reimbursable by CDPHE.
Coordination activities with United Way will be conducted by current staff; no additional FTE is
being requested.
Assistant Weld County Attorney, Karin McDougal, has reviewed this MOU and determined that
its terms are acceptable.
The Board approved placement of this MOU on the Board's agenda via pass -around dated
February 28, 2022.
I recommend approval of this Memorandum of Understanding with the United Way of Weld
County.
2022-0716
0 6/ 01
otoo5c1
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
TITLE: Memorandum of Understanding with United Way of Weld County for Housing of Clients
Experiencing Homelessness to Mitigate the Spread of COVID-19
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: February 28, 2022
PERSON REQUESTING: Mark Lawley, Executive Director
Brief description of the problem/issue:
Enclosed for the Board's review and approval is a Memorandum of Understanding (MOU) between the United
Way of Weld County (United Way) and the Weld County Department of Public Health and Environment
(WCDPHE) for the provision of housing assistance coordination by United Way for clients experiencing
homelessness to mitigate the spread of COVID-19 in Weld County.
This MOU will strengthen and support how WCDPHE responds to COVID-19 by funding critical outbreak
containment activities, surveillance, case investigation, contact tracing, testing and community partnerships.
Activities will be conducted by staff of WCDPHE, United Way of Weld County, and the partner agencies who
support those experiencing homelessness, including Catholic Charities and the Northern Colorado Health
Alliance, with all reimbursement occurring between WCDPHE and United Way of Weld County. It is anticipated
that this funding will directly help approximately 100 individuals who are experiencing homelessness to
mitigate the spread of COVID-19 in that population.
The term for this MOU is from December 1, 2021, to May 1, 2023, or when project funds are expended,
whichever comes first, for an amount not to exceed $243,600, all of which is federal pass -through COVID-19
funding, reimbursable by CDPHE.
Coordination activities with United Way will be conducted by current staff; no additional FTE is being
requested.
This MOU has been reviewed by Assistant Weld County Attorney, Karin McDougal, and it meets with her
approval.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approving and signing this MOU will allow WCDPHE to continue performing public health and epidemiological
investigations for those experiencing homelessness in Weld County who have been identified as a public health
threat following exposure to, or diagnosis of, COVID-19.
If this MOU is not approved, WCDPHE will be unable to support those experiencing homelessness with
equitable temporary COVID-19 housing during quarantine or isolation periods. This would impact our ability to
conduct epidemiological investigations and mitigate disease outbreaks amongst this population.
Recommendation: I recommend approval of this MOU with the United Way of Weld County.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck
Mike Freeman, Pro -Tern
Scott K. James, Chair
Steve Moreno
Lori Saine
Via.fnr .
Karla Ford
From:
Sent:
To:
Subject:
yes
Lori Saine
Weld County Commissioner, District 3
1150 O Street
PO Box 758
Greeley CO 80632
Phone: 970-400-4205
Fax: 970-336-7233
Email: isaine@weldgov.com
Website: www.co.weld.co.us
In God We Trust
Lori Saine
Tuesday, March 1, 2022 3:22 PM
Karla Ford
RE: PLEASE REPLY - PASS -AROUND: United Way MOU for COVID-19 temp housing of
clients experiencing homelessness
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Karla Ford <kford@weldgov.com>
Sent: Tuesday, March 1, 2022 1:48 PM
To: Lori Saine <Isaine@weldgov.com>
Subject: PLEASE REPLY - PASS -AROUND: United Way MOU for COVID-19 temp housing of clients experiencing
homelessness
Importance: High
This was in today's packet. Please advise if you approve recommendation as soon as possible so we can move
forward. The other four approved. Thank you!
Karla Ford
Executive Assistant & Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford'1we!dgov.com :: www..weldgov.coni
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
1
Memorandum of Understanding with United Way Weld County for Emergency Housing of COVID-19
Clients Experiencing Homelessness
WHEREAS, the following outlines the components of a Memorandum of Understanding (hereinafter referred
to as the Agreement) between United Way of Weld County (hereinafter referred to as United Way) and Weld
County Department of Health and Environment (hereinafter referred to as Weld County) regarding
reimbursement costs of services for the emergency housing of clients with, or exposed to, COViD-I9 while
experiencing homelessness.
WHEREAS, emergency housing of clients with, or exposed to, COViD-19 while experiencing homelessness is
a combined effort between United Way of Weld County, Northern Colorado Health Alliance, Catholic Charities
and Weld County Department of Public Health and Environment.
WHEREAS, the decision to house a COVID-19 client can be made by case workers/staff from any of the
partner organizations, invoices to Weld County for reimbursement will be submitted monthly from United Way
only.
WHEREAS, each organization is independent and capable of providing to the identified community the
services described in this Agreement. The organizations to this Agreement also understand that by combining
their leadership, skills, and talent, that the potential to offer these needed services can be accomplished better
and more effectively.
WHEREAS, Weld County will use funding from the Epidemiology and Laboratory Capacity for Infectious
Disease (ELC) Grant for this project. Reimbursement to United Way is dependent upon all the requirements of
Weld County being met in accordance with the signed MOU between United Way and Weld County.
NOW THEREFORE, the undersigned organizations and in good faith are resolved to execute this
Memorandum of Understanding and enter into an agreement as follows:
I. Purpose of Statement:
The purpose of this Agreement is to establish a collaborative effort for the provision of temporary housing to
COVID-19 clients experiencing homelessness for the purpose of quarantine or isolation to protect public health.
This MOU outlines the process and documentation requirements between United Way and Weld County for
reimbursement of services invoiced by United Way.
iI. Population Served:
Residents of Weld County that are currently experiencing homelessness and need to he quarantined or isolated
due to COVID-I9 to protect public health.
III. INDICATIONS
Placement of a client into emergency housing should be considered for any person experiencing homelessness
who has been evaluated by a case worker and determined to have one of the below:
1. In the past 10 days received a positive antigen or molecular test result for COVID-19.
2. New onset symptoms of COVID-19.
3. Close contact, defined as within 6' for cumulative 15 minutes or more over a 24 hour period, in the
past 14 days with an individual that was infectious at the time with COVID-19.
IV. CONTRAINDICATIONS
Quarantine is not recommended for a person fully vaccinated for C'OVID- 19. A person is considered fully
vaccinated against COVID-19 >2 weeks after receipt of the second dose in a 2 -dose series (Pfizer-I3ioNTech
and Moderns) or ?2 weeks aver receipt of the single dose of the Janssen Vaccine.
United Way's Responsibilities
1. Once the decision has been made to house a client, the caseworker will notify the Weld County ELC
supervising epidemiologist. The notification must meet the following standards:
a. Be received by ELC supervising epidemiologist no longer than 48 hours after the person has been
housed.
b. Include the fully completed 2021 COVID-19 Screening Tool for the client being housed.
c. include the fully completed WC'DPiIE isolation/Quarantine Coordination Notification Form for the
client being housed.
d. Notification email, 2021 COVID-19 Screening Tool and WCDPHE Isolation/Quarantine
Coordination Notification Form must be sent in an encrypted email.
2. Motel to be used will be determined at the time of need. The case worker will make all necessary
arrangements.
3. The case worker will follow-up with the client during their quarantine/isolation and when requested by the
ELC supervising epidemiologist.
4. Reimbursable expenses are limited to the following:
a. Motel stay for the client.
b. Food provided to the client during their stay in emergency housing.
c. Agency overhead costs associated with providing food to the client while in emergency housing.
5. Invoices from United Way to Weld County:
a. Will be submitted as a single invoice for all reimbursable expenditures by the 20th day following the
close of the previous month.
b. Invoices must contain separate line items for each client and include the specific dates of stay, food
deliveries and associated overhead costs specific to each client.
c. Received by Weld County ELC supervising epidemiologist no later than the 15th of the following
month.
6. Correct and or amend invoices as requested by Weld County prior to payments.
7. Weld County is a tax-exempt organization.
8. There will be circumstances where a client is initially eligible for reimbursement from WCDPHE but as the
situation evolves may not be eligible for continued reimbursement. It is important that the ELC supervising
epidemiologist is provided regular situational awareness front the caseworker. One such situation is if an
isolated client's COVID-19 molecular test returns negative and there is an alternate confirmed diagnosis that
accounts for symptoms. This client is no longer being housed under COVID-19 isolation and would not be
eligible for reimbursement following the negative test result.
Weld County's Responsibilities
I . Follow protocol set forth in WCDPHE COVID-19 Emergency Housing Policy.
2. Collaborate with United Way to provide quality service to the identified clients.
3. Agree to coordinate and share appropriate information with United Way regarding the identified client as
well as other agencies as needed.
4. Agree to continually evaluate eligibility of reimbursement during a client's housing period in accordance
with WCDPHE Emergency Housing for Quarantine and Isolation of COVID-19 Clients Experiencing
Homelessness. Eligibility to continue covering the cost of temporary housing may change in situations, for
example, if an isolated client's COVID- I9 molecular test returns negative and there is an alternate
confirmed diagnosis that accounts for symptoms.
5. Agree to submit all necessary documentation to CDPHE for the administration of the ELC Grant.
6. Provide timely reimbursement for all invoices submitted with completed accompanying documentation and
approved by the ELC Supervising epidemiologist.
7. Notify United Way of staff changes to the ELC supervising epidemiologist position as appropriate.
Term of the Agreement
The term of this agreement shall commence on December I, 2021, and terminates on May I, 2023 or when
project funds are expended, whichever comes first.
Confidentiality Standard
United Way and Weld County shall comply with all applicable standards; rules and regulations regarding
confidentiality of clients as such may be related to their responsibilities.
Termination of the Agreement
This Agreement may be terminated by United Way or by Weld County upon 30 days' written notice in the event
of the other party's failure to perform in accordance with the terms of this Agreement.
Assignment and Subcontracting
United Way is not obligated or liable under this agreement to any party other than the County named herein.
Third Party Beneficiary
It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of
action relating to such enforcement, shall he strictly reserved to the undersigned parties and nothing in this Agreement shall
give or allow any claim or right of action whatsoever by any other person not ineludcd in this Agreement. It is the express
intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under
this Agreement shall be an incidental beneficiary only.
Non -Discrimination In Employment and Service Delivery
The connection with the delivery of services under this Agreement, United Way agrees not to refuse to hire,
discharge, promote or demote. or to discriminate in matters of compensation against any person otherwise
qualified, solely because of race, creed, color, religion, sex, age. national origin, sexual orientation or ancestry.
United Way further agrees not to refuse services for any person otherwise eligible, solely because of race, creed,
color, religion, sex, age, national origin, sexual orientation, or ancestry.
Governmental Immunity
No term or condition of this contract shall he construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §24-10-101 et
seq., as applicable now or hereafter amended.
Authority
This Agreement is upon execution a valid and binding obligation between United Way and Weld County, and
making and performance of which has been duly authorized by all necessary corporate or official or other
action, and will not constitute a violation of any law or requirement imposed by a judicial or arbitral body or
governmental instrumentality, nor the charter or by-laws of statute, ordinance or regulation controlling United
Way, nor a default under any agreement or instrument by which it is bound or affected.
Neither the making nor performance of this Agreement requires the consent or approval of any governmental
instrumentality nor, if such consent or approval is required, such has been obtained.
CONTRACTOR:
By.
Name:
Title:
WELD COUNTY:
ATTEST:
Weld C m Clerk to the B
BY:
Deputy Clerk to 1
and
‘21;),-bV2o22
Date of Signature
BOARD OF COUNTY COMMISSIONERS
WELD 'OUNTY, COLORADO
;otames, Chair
MAR 0 7 2022
oZOe2o2 07/(0
Attachment A: COVID-19 Screening Tool
(subject to revision to remain in line with CDC. guidance)
Date:
Name otcrson being screened:
Isolation Questions
Major Symptoms
New loss of taste or smell
Y N
Y N
!
If one or more are Yes with no
New Cough
Shortness of breath/difficulty breathing
Y N
Confusion or change in mental status
Y N
Persistent pain or pressure in the chest
Y N
Pale, gray, or blue -colored skin, lips, or nail
beds, depending on skin tone
Y N
alternative more likely diagnosis -
Consider isolation and refer for testing.
Inability to wake or stay awake
I Y N
Pending results of a COVID-19 saliva, nose, or
throat test (not blood).
Y N
Received a positive COVID-19 saliva, nose, or
throat test result collected in the past 5 days.
Y N
Minor Symptoms
Temperature above 100.4 °F
Y N
If two or more are Yes with no
Feeling Feverish or Chills
Y N
Muscle aches
Y N
Y N
Headache
Runny Nose/Congestion
Y N
alternative more likely diagnosis -
Consider isolation and refer for testing.
Vomiting/Nausea
Y N
Diarrhea
Fatigue
Y N
Y N
Y N
Sore throat
Rigors
Y N
Quarantine Questions — for individuals exposed to a suspected or confirmed COVID-19 case
Has this client/employee received a booster
dose
or
Recently completed their primary vaccination
series (<6 months after the second shot of`
Pfizer or Moderns or < 2 months after J&J)?
I
Y N
Y N
( If Yes, no quarantine recommended.
a Monitor for symptoms for 14 days
after exposure
a Wear a mask around others for 1O
days
a Test 5 days after exposure, or, if
symptoms develop, immediately
Is this client/employee unvaccinated
or
Has completed their primary vaccine series
and is eligible for a booster dose but has not
yet received it?
If Yes, consider quarantine.
a Stay home for 5 days after exposure
o Wear a mask around others for 5
days after leaving quarantine
o Monitor for symptoms for 14 days
after exposure
a Test 5 days after exposure, or, if
symptoms develop, immediately
Attachment B: WCDPHE ELC Isolation/Quarantine Coordination Notification Form
Point of contact (POC) staff within partner agency should assess patient's need to quarantine orisolate based on the criteria
below.
• Questions regarding whether to quarantine/isolate should be directed to the
Weld CountyDept. of Public Health and Environment (WCDPHE) contact
o Val Smith (Vsmith(ibweldoov,cgtn) 970-400-2307
o Designated ELC supervising epidemiologist
Please complete the following information: Today's Date
• Client Name (First Last):
• DOB:
• Sex : Male Female Other , specify:
• Client of (choose one): (iCC C'WS United Way Referrals
• Motel Name:
a Room Number:
• Is client employed (choose one)? Yes No
o Agency:
o Location/Address:
• Is this Quarantine or Isolation (select one below)?
Quarantine: (Person might have been e.vjniseil to the virus and does not lane symptoms.
• Description of COVID-19 exposure (names, nicknames, locations, dates of CWS stay):
• Last date of exposure to confirmed case:
• Experiencing symptoms* (select one)? Yes No
• Symptom onset date:
• Symptoms - Select all that apply from symptom list (pg. 2)
Isolation: (Person has a positive result or has symptoms).
• COVID-19 test result (choose one): Positive Negative Inconclusive
• Date of COVID-I9 test:
• Experiencing symptoms* (select one) Yes No
• Symptom onset date:
• Symptoms - Select all that apply from symptom list (pg. 2)
• Known exposure to COVID- I9 case (select one )'? Yes No
• Description of COVID-19 exposure (include names, nicknames, locations, etc):
Symptom List
*Acute onset or worsening of the following symptoms (select all that apply):
Eifever (measured or subjective), chills.
Elrigors (chills followed by sweats).
ntyalgia (body aches, muscle pain),
headache,
sore throat.
nausea or vomiting,
diarrhea.
npale, gray. or blue -colored skin, lips, ornail
beds depending on skin tone,
Additional Comments From Submittim_ Agency:
n fatigue,
congestion or runny nose
cough,
shortness of breath,
ndifliculty breathing.
new loss of taste or smell (new olfactory disorder),
confusion or change in mental status.
persistent pain or pressure in the chest,
Eiinability to wake or stay awake
Date Form Was Received:
CEDRS ID .4 Orally):
FOR NA'CUPHE USE ONLY:
Stall Responsible:
Notes/follow-up (added to line list, part of outbreak, dates stayed in C'WS, etc):
Contract Form
Entity Information
New Contract Request
Entity Name*
UNITED WAY OF WELD COUNTY
Entity ID*
.g.00001762
762
Contract Name* Contract ID
UNITED WAY OF WELD COUNTY MEMORANDUM OF 5644
UNDERSTANDING FOR THE HOUSING OF CLIENTS
EXPERIENCING HOMELESSNESS TO MITIGATE THE SPREAD OF Contract Lead*
COVID-19 AGOMEZ
Contract Status
CTB REVIEW
❑ New Entity?
Contract Lead Email
agomez@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
UNITED WAY MOU FOR THE HOUSING OF CLIENTS EXPERIENCING HOMELESSNESS TO MITIGATE THE SPREAD OF COVID-19;
STRENGTHEN AND SUPPORT HOW WCDPHE RESPONDS TO COVID-19, FUNDING CRITICAL OUTBREAK CONTAINMENT
ACTIVITIES, SURVEILLANCE, CASE INVESTIGA
Contract Description 2
Contract Type*
AGREEMENT
Amount*
$243,600.00
Renewable*
NO
Automatic Renewal
NO
Grant
NO
IGA
NO
Department
HEALTH
Department Email
CM -Health gweldgov.com
Department Head Email
CM-Health-
DeptHeadgweldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTO RN EYg W ELDG
OV.COM
Requested BOCC Agenda
Date*
03107/2022
Due Date
03:03:'2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date Review Date* Renewal Date
03/01 . 2023
Termination Notice Period
Committed Delivery Date
Expiration Date's
05,'01 2023
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
TANYA GEISER
DH Approved Date
03/02/2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
03:0712022
Originator
AGOMEZ
Contact Type Contact Email
Finance Approver
CHRIS D`OVIDIO
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
03,'031202 2
Tyler Ref #
AG 030722
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
03,'03:2022
Hello