HomeMy WebLinkAbout20223406.tiffRESOLUTION
RE: APPROVE AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN -
A WOMAN'S PLACE, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Services between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, and A Woman's Place, Inc.,
commencing January 1, 2023, and ending December 31, 2023, with further terms and conditions
being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Services between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and A Woman's Place, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 12th day of December, A.D., 2022.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:,' JC.11o:te,
Weld County Clerk to the Board
Coun y '"orney
Date of signature: 12-
Scdtttt K. James, Chair
Mike Freeman, Pro-Tem
SOVPL4W-IteA
Perry L. Buck
cc•. HS
12 /30 /22
2022-3406
HR0094
Coy C' 1 D 1o5Z 8'
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: December 6, 2022
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Agreement for Services between Weld County
Department of Human Services and Various Shelter
Providers
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Agreement for Services with Various Shelter
Providers. The Department is requesting to enter into agreements to expend funds to reimburse
the shelter providers listed below for nights of stay for individuals or families eligible for the
Community Services Block Grant (CSBG) or Temporary Assistance for Needy Families (TANF)
programs. The maximum number of nights of stay are no more than 14 per year, per individual
or family. The reimbursement rates for providers, which include case management and
emergency shelter, are: $25.00 per individual or $50.00 per family. The term of the agreements
are January 1, 2023 — December 31, 2023, with a total reimbursement amount not to exceed
$10,000.00 per shelter provider. The shelter providers are:.
CMS ID
Shelter Provider
6528
A Woman's Place
6544
6529
Catholic Charities of the Archdiocese Denver Weld Regional Office
Greeley Transitional House DBA Greeley Family House, Inc.
I do not recommend a Work Session. I recommend approval of these Agreements and authorize the Chair
to sign.
Approve
Recommendation
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
Schedule
Work Session Other/Comments:
Pass -Around Memorandum; December 6, 2022 - CMS ID Various Page 1
2022-3406
MeGOgLi
Karla Ford
From:
Sent:
To:
Subject:
Approve
Mike Freeman
Tuesday, December 6, 2022 3:13 PM
Karla Ford
Re: Please Reply - PA FOR ROUTING: FR Shelter Agreements (CMS Various)
Sent from my iPhone
On Dec 6, 2022, at 9:23 AM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve recommendation. Thank you.
Karla Ford it
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com
**please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
<image002.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is oddressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Alison Pegg <apegg@weldgov.com>
Sent: Monday, December 5, 2022 3:01 PM
To: Karla Ford <kford@weldgov.com>
Cc: Bruce Barker <bbarker@weldgov.com>; Cheryl Pattelli <cpattelli@weldgov.com>; Chris D'Ovidio
<cdovidio@weldgov.com>; Esther Gesick <egesick@weldgov.com>; HS -Contract Management <HS-
ContractManagement@co.weld.co.us>; Lennie Bottorff <bottorll@weldgov.com>
Subject: PA FOR ROUTING: FR Shelter Agreements (CMS Various)
Good afternoon Karla,
Please see the attached PA approved for routing to all five Commissioners: FR Shelter Agreements (CMS
Various).
Thank you!
Alison Pegg
Contract Management and Compliance Coordinator
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
AGREEMENT FOR SERVICES
BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND
A WOMAN'S PLACE
This Agreement, made and entered into thisIII
, Z day of pPCffYlkQ,V, 2022 by and
between the Board of County Commissioners, on behalf of the Weld County Department of
Human Services, hereinafter referred to as "Human Services," and A Woman's Place, hereinafter
referred to as the "Contractor."
The parties to this Agreement understand and agree that the provisions of this Agreement
specifically include the following documents: Exhibit A, Scope of Services and Outcomes,
Exhibit B, Payment Schedule, and Exhibit C, Assurances. Each of these documents is attached
hereto and incorporated herein by this reference.
WITNESSETH
WHEREAS, required approval, clearance and coordination has been accomplished from
and with appropriate agencies; and
WHEREAS, the County of Weld, pursuant to the Weld County Home Rule Charter, has
provided Community Services Block Grant (CSBG) and Temporary Assistance to Needy
Families (TANF) resources for emergency shelter and case management needs to needy Weld
County residents as identified by Human Services or the Contractor; and
WHEREAS, Human Services desires to enter into an agreement with the Contractor to
assist Human Services in providing emergency services to eligible individuals.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
1. Terms
This Agreement shall become effective January 1, 2023, upon proper execution of this
Agreement and shall expire December 31, 2023.
2. Scope of Services
Services shall be provided by the Contractor to any person(s) eligible for CSBG and/or
TANF services in compliance with Exhibit A.
3. Payment
a. Payment shall be made on the basis of Exhibit B.
The Agreement Budget shall establish the maximum reimbursement which will be
paid from county funds during the duration of this agreement.
b. The Contractor shall submit an itemized monthly billing to Human Services for
all costs incurred pursuant to Exhibit A, in accordance with criteria established by
Human Services. Contractor shall submit all itemized monthly billings to the
Human Services no later than the fifteenth (15) day of the month following the
month the cost was incurred. Billings must be signed by the Contractor. Failure
to submit monthly billings in accordance with the terms of this agreement shall
result in the Contractor's forfeiture of all rights to be reimbursed for such
expenses.
c. Payments to the Contractor shall be made monthly by Human Services upon
receipt of such itemized billings as required under Exhibits A and B.
d. Reimbursement of costs incurred pursuant to this Agreement is expressly
contingent upon the availability of Weld County funds to Human Services.
e. Human Services shall not be billed for, and reimbursement shall not be made for,
time involved in activities outside of those defined in Exhibit A. Work performed
prior to the term of this Agreement shall not be reimbursed or considered part of
this Agreement.
4. Financial Management
At all times from the effective date of this Agreement until completion of this
Agreement, the Contractor shall comply with the administrative requirements, cost
principles and other requirements set forth in the Financial Management Manual adopted
by the State of Colorado. The required annual audit of all funds expended under CSBG
must conform to the Single Audit Act of 1984 and OMB Circular A-128.
5. Payment Method
Unless otherwise provided in the Scope of Services and Payment Schedule:
a. The Contractor shall provide proper monthly invoices and verification of services
performed for costs incurred in the performance of the agreement.
b. Human Services may withhold any payment if the Contractor has failed to comply
with the Financial Management Requirements, program objectives, contractual
terms, or reporting requirements.
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6. Assurances
The Contractor shall abide by all assurances as set forth in Exhibit C.
7. Compliance with Applicable Laws
At all times during the performance of this Agreement, the Contractor shall strictly
adhere to all applicable federal and state laws, orders, and all applicable standards,
regulations, interpretations or guidelines issued pursuant thereto. This includes the
protection of the confidentiality of all applicant/recipient records, papers, documents,
tapes and any other materials that have been or may hereafter be established which relate
to this Agreement. The Contractor acknowledges that the following laws are included:
- Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d -let. seq. and its
implementing regulation, 45 C.F.R. Part 80 et. seq.; and
- Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its
implementing regulation, 45 C.F.R. Part 84; and
- The Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq. and its
implementation regulation, 45 C.F.R. Part 91; and
- Title VII of the Civil Rights Act of 1964; and
- The Age Discrimination in Employment Act of 1967; and
- the Equal Pay Act of 1963; and
- the Education Amendments of 1972; and
- Immigration Reform and Control Act of 1986, P.L. 99-603; and all regulations
applicable to these laws prohibiting discrimination because of race, color, national origin,
and, sex, religion and handicap, including Acquired Immune Deficiency Syndrome
(AIDS) or AIDS related conditions, covered under Section 504 of the Rehabilitation Act
of 1973, as amended, cited above. Included if 45 C.F.R. Part 74 Appendix G 9, which
requires that affirmative steps be taken to assure that small and minority businesses are
utilized, when possible, as sources of supplies, equipment, construction and services.
This assurance is given in consideration of and for the purpose of obtaining any and all
federal and/or state financial assistance.
Any person who feels that s/he has been discriminated against has the right to file a
complaint either with the Colorado Department of Human Services or with the U.S.
Department of Health and Human Services, Office for Civil Rights.
8. Certifications
Contractor certifies that, at the time of entering into this Agreement, it has currently in
effect all necessary licenses, approvals, insurance, and similar items required to properly
provide the services and/or supplies covered by this Agreement.
3
9. Monitoring and Evaluation
The Contractor and Human Services agree that monitoring and evaluation of the
performance of this Agreement shall be conducted by the Contractor and Human
Services. The results of the monitoring and evaluation shall be provided to the Board of
Weld County Commissioners.
The Contractor shall permit Human Services, and any other duly authorized agent or
governmental agency, to monitor all activities conducted by the Contractor pursuant to
the terms of this Agreement. As the monitoring agency may in its sole discretion deem
necessary or appropriate, such program data, special analyses, on -site checking, formal
audit examinations, or any other reasonable procedures. All such monitoring shall be
performed in a manner that will not unduly interfere with agreement work.
10. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both parties.
11. Remedies
The Director of Human Services or designee may exercise the following remedial actions
should s/he find the Contractor substantially failed to satisfy the scope of work found in
this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean
incorrect or improper activities or inaction by the Contractor. These remedial actions are
as follows:
a. Withhold payment to the Contractor until the necessary services or corrections in
`performance are satisfactorily completed;
b. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Human Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Human Services;
c. Incorrect payment to the Contractor due to omission, error, fraud, and/or
defalcation shall be recovered from Contractor by deduction from subsequent
payments under this Agreement or other agreements between Human Services
and the Contractor, or by Human Services as a debt due to Human Services or
otherwise as provided by law.
12. Representatives
For the purpose of this Agreement, the individuals identified below are hereby designated
representatives of the respective parties. Either party may from time to time designate in
writing a new or substitute representative(s):
4
For Human Services:
Jamie Ulrich, Director
For Contractor:
Diane Heldt, Executive Director
13. Notice
All notices required to be given by the parties hereunder shall be given by certified or
registered mail to the individuals at the addresses set forth below. Either party may from
time to time designate in writing a substitute person(s) or address to whom such notices
shall be sent.
For Human Services:
Jamie Ulrich, Director
P.O. Box A
Greeley, CO 80631
For Contractor:
Diane He1dt, Executive Director
P.O. Box 71
Greeley, CO 80632
14. Litigation
The Contractor shall promptly notify Human Services in the event that the Contractor
learns of any actual litigation in which it is a party defendant in a case which involves
services provided under this Agreement. The Contractor, within five (5) calendar days
after being served with a summons, complaint, or other pleading which has been filed in
any federal or state court or administrative agency, shall deliver copies of such
document(s) to the Human Services' Director. The term "litigation" includes an
assignment for the benefit of creditors, and filings in bankruptcy, reorganization and/or
foreclosure.
15. Termination
This Agreement may be terminated at any time by either party given thirty (30) days
written notice and is subject to the availability of funding.
16. Agreement Nonexclusive
This Agreement does not guarantee any work nor does it create an exclusive agreement
for services.
17. Severability
If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this Agreement shall be construed
and enforced without such provision, to the extent that this Agreement is then capable of
execution within the original intent of the parties.
5
18. Board of County Commissioners of Weld County Approval
This Agreement shall not be valid until it has been approved by the Board of County
Commissioners of Weld County, Colorado or its designee.
19. Choice of Law/Jurisdiction
Colorado law, and rules and regulations established pursuant thereto, shall be applied in
the interpretation, execution, and enforcement of this Agreement. Any provision included
or incorporated herein by reference which conflicts with said laws, rules and/or
regulations shall be null and void. In the event of a legal dispute between the parties,
Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to
resolve said dispute.
20. Entire Agreement
This Agreement, together with all attachments hereto, constitutes the entire understanding
between the parties with respect to the subject matter hereof, and may not be changed or
modified except as stated in Paragraph 10 herein.
6
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day,
month, and year first above written.
COUNTY:
ATTEST: W,drif44) J;ye BOARD OF COUNTY COMMISSIONERS
Weld C s ty Clerk to the Bo: rd WELD COUNTY, COLORADO
By:
colt K. James, Chair DEC 1 2 2&22
CONTRACTOR:
A Woman's Place
P.O. Box 71
Greeley, CO 80632
(970) 351-0476
2%z/ie (feat
By: Diane Heldt (Nov 29, 202210:58 MST)
Diane Heldt, Executive Director
Date: Nov 29, 2022
020 -.34'G
EXHIBIT A
SCOPE OF SERVICES AND OUTCOMES
1. General Scope of Services
The Contractor agrees to participate by providing emergency shelter and case
management services to individuals determined eligible by Human Services or the
Contractor to be eligible for emergency shelter assistance and case management as
outlined below.
2. Eligible Recipients
Human Services shall be responsible for payment for emergency shelter and case
management provided by the Contractor.
Eligibility for such services shall be determined by Human Services or the Contractor.
Human Services will expend funds to reimburse Contractor for nights of stay for
individuals or families. Reimbursement will be made for up to fourteen (14) nights of
stay, per year, per individual or family. The reimbursement rates are as follows:
1 $25.00 per individual, which is not considered to be a part of a family; or
2. $50.00 per family
Within the year, if an individual was previously a part of a family and was billed as a
family, but is now at the shelter as an individual, the individual can subsequently be
billed as an individual, but billings cannot exceed fourteen (14) nights of stay within a
given year.
Reimbursement will be made if the individual or family meets the following criteria:
1. Gross family income is below 125% of poverty.
2. Has no other temporary shelter.
3. Outcomes
The outcomes for this agreement are as follows:
1. If shelter residents are eligible, apply for public assistance.
2. Seventy percent (70%) of all residents leaving the shelter must be moving into
sustainable housing.
3. Seventy percent (70%) of all residents leaving the shelter must have sustainable
income (includes earned, unearned, and in -kind income).
4. The Contractor must provide one (1) to two (2) hours per household of case
management on average, per week.
8
4. Reporting of Outcomes
Outcomes must be reported to Human Services on a quarterly basis. If an individual or
family is still at the shelter at the end of the reporting quarter, please note on the report
that the individual or family is still at the shelter. Once the individual or family has left
the shelter, please include the outcomes of that individual or family on the quarterly
report following their departure from the shelter.
9
EXHIBIT B
PAYMENT SCHEDULE
1. Funding and Method of Payment
Human Services agrees to reimburse the Contractor for shelter and case management
services, as described in Exhibit A, for a total amount not to exceed ten thousand dollars
($10,000).
Expenses incurred by the Contractor, in association with said project prior to the term of
this Agreement, are not eligible expenditures and shall not be reimbursed by Human
Services.
Payment pursuant to this Agreement, if Weld County funds, whether in whole or in part,
is subject to and contingent upon the continuing availability of Weld County funds for the
purposed hereof. In the event that said funds, or any part thereof, become unavailable as
determined by Human Services, Human Services may immediately terminate this
Agreement or amend it accordingly.
2. Submittal of Vouchers
Billings for payment shall be e -mailed to the Outreach Manager at
hs-outreach@weldgov.com. When submitting billings for payment, the Contractor will
submit an itemized billing detailing all individuals' names and, if available, Social
Security Number and age. Contractor will also note whether the individual is being
billed for at an individual rate or family rate and will submit a completed Community
Services Block Grant Application for Homeless Shelters, and/or TANF application for
each individual or family.
10
EXHIBIT C
ASSURANCES
1. The Contractor agrees it is an independent contractor and that its officers and employees
do not become employees of Weld County, nor are they entitled to any employee benefits
as Weld County employees, as the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries or damages caused by any negligent acts
or omissions of Contractor or its employees, volunteers, or agents while performing
duties as described in this Agreement. Contractor shall indemnify, defend, and hold
harmless Weld County, the Board of County Commissioners of Weld County, its
employees, volunteers, and agents. The Contractor shall provide adequate liability and
worker's compensation insurance for all its employees, volunteers, and agents engaged in
the performance of the Agreement upon request, the Contractor shall provide Human
Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have treated a duty of care with respect to any persons not a
party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or
the proceeds thereof.
7 The Contractor assures that they will comply with the Title VI of the Civil Rights Act of
1986 and that no person shall, on the grounds of race, creed, color, sex, or national origin,
11
be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under this approved Agreement.
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will
provide accurate, current, separate, and complete disclosure of the status of the funds
received under the Agreement are maintained for three (3) years or the completion and
resolution of an audit. Such records shall be sufficient to allow authorized local, Federal,
and State auditors and representatives to audit and monitor the Contractor.
9. All such records, documents, communications, and other materials shall be the property
of Human Services and shall be maintained by the Contractor, in a central location and
custodian, in behalf of Human Services, for a period of three (3) years from the date of
final payment under this Contract, or for such further period as may be necessary to
resolve any matters which may be pending, or until an audit has been completed with the
following qualification: If an audit by or on behalf of the federal and/or state government
has begun but is not completed at the end of the three (3) year period, or if audit findings
have not been resolved after a three (3) year period, the materials shall be retained until
the resolution of the audit finding.
10. The Contractor assures that authorized local, federal and state auditors and
representatives shall, during business hours, have access to inspect any copy records, and
shall be allowed to monitor and review through on -site visits, all contract activities,
supported with funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
11. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. The Contractor or Human Services may not assign any of
its rights or obligations hereunder without the prior written consent of both parties.
12. The Contractor certifies that Federal appropriated funds have not been paid or will be
paid, by or on behalf of the Contractor, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any federal grant, the making of any
federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant,
or cooperative agreement.
12
13. The Contractor assures that it will fully comply with the CSBG program or TANF
program regulation promulgated, and all other applicable federal and state laws, rules and
regulations. The Contractor understands that the source of funds to be used under this
Agreement is: CSBG funds and TANF funds.
14. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal
department of agency.
b. Have not, within a three (3) year period of preceding this Agreement, been
convicted of or had a civil judgment rendered against them for commission of
fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a public
transaction; violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph 11(b) of this certification; and
d. Have not within a three (3) year period preceding this Agreement, had one or
more public transactions (federal, state, and local) terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with
Human Services when the Contractor also maintains a relationship with a third (3rd) party
and the two relationships are in opposition. In order to create the appearance of a conflict
of interest, it is not necessary for the contractor to gain from knowledge of these opposing
interests. It is only necessary that the contractor know that the two (2) relationships are
in opposition. During the term of the Contract the Contractor shall not enter any third -
party relationship that gives the appearance of creating a conflict of interest. Upon
learning of an existing appearance of a conflict of interest situation, the Contractor shall
submit to Human Services, a full disclosure statement setting forth the details that create
the appearance of a conflict of interest. Failure to promptly submit a disclosure statement
required by this paragraph shall constitute grounds for Human Services' termination, for
cause, of its contract with the Contractor.
16. Contractor shall protect the confidentiality of all applicant records and other materials
that are maintained in accordance with this Contract. Except for purposes directly
connected the administration of the CSBG program and the TANF program, no
information about or obtained from any applicant/recipient in possession of Contractor
shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or
guardian. Contractor shall have written policies governing access to, duplication and
dissemination of, all such information. Contractor shall advise its employees, agents and
13
subcontractors, if any, that they are subject to these confidentiality requirements.
Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or
written explanation of these confidentiality requirements before access to confidential
data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a
party's research, development, trade secrets, business affairs, internal operations and
management procedures and those of its customers, clients or affiliates, but does not
include information (1) lawfully obtained from third parties, (2) that which is in the
public domain, or (3) that which is developed independently. Neither party shall use or
disclose directly or indirectly without prior written authorization any proprietary
information concerning the other party obtained as a result of this Contract. Any
proprietary information removed from the State's site by the Contractor in the course of
providing services under this Contract will be accorded at least the same precautions as
are employed by the Contractor for similar information in the course of its own business.
18. The Contractor certifies it will abide by Colorado Revised Statue (C.R.S.) 26-6-104,
requiring criminal background record checks for all employees, contractors, and sub-
contractors.
19. Contractor certifies that it shall comply with the provisions of Colorado Revised Statutes
(C.R.S.) 8-17.5-101, et seq. Contractor shall not knowingly employ or contract with an
illegal alien to perform work under this Contract or enter into a contract with a
subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly
employ or contract with an illegal alien to perform work under this Contract. Contractor
represents, warrants, and agrees that it (a) has verified that it does not employ any illegal
aliens, through participation in the Basic Pilot Employment Verification Program
administered by the Human Security Administration and Department of Homeland
Security, and (b) otherwise will comply with the requirements of C.R.S. 8-17.5-
102(2)(b). Contractor shall comply with all reasonable requests made in the course of an
investigation under C.R.S. 8-17.5-102 by the Colorado Department of Labor and
Employment. If Contractor fails to comply with any requirement of this provision or
C.R.S. 8-17.5-101, et seq., Human Services may terminate this Contract for breach and
Contractor shall be liable for actual and consequential damages to Human Services.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3),
if Contractor receives federal or state funds under this Contract, Contractor must confirm
that any individual natural person eighteen (18) years of age or older is lawfully present
in the United States pursuant to C.R.S. 24-76.5-103(4) if such individual applies for
public benefits provided under this Contract. If Contractor operates as a sole proprietor,
it hereby swears or affirms under penalty of perjury that it (a) is a citizen of the United
States or is otherwise lawfully present in the United States pursuant to federal law, (b)
shall produce one of the forms of identification required by C.R.S. 24-76.5-101, et seq.,
14
and (c) shall produce one of the forms of identification required by C.R.S. 24-76.5-103
prior to the effective date of this Contract.
15
SIGNATURE REQUESTED: Weld/A Woman's
Place Shelter Agreement (f)
Final Audit Report
2022-11-29
Created:
By:
Status:
Transaction ID:
2022-11-29
Alison Pegg (apegg@co.weld.co.us)
Signed
CBJCHBCAABAAYPsZjQRxCyHxp3eGjPcoGptglQNc4vAh
"SIGNATURE REQUESTED: Weld/A Woman's Place Shelter Ag
reement (f)" History
n Document created by Alison Pegg (apegg@co.weld.co.us)
2022-11-29 - 5:25:03 PM GMT- IP address: 204.133.39.9
a Document emailed to diane@awpdv.org for signature
2022-11-29 - 5:28:38 PM GMT
n Email viewed by diane@awpdv.org
2022-11-29 - 5:57:23 PM GMT- IP address: 64.233.172.174
6® Signer diane@awpdv.org entered name at signing as Diane Heldt
2022-11-29 - 5:58:18 PM GMT- IP address: 75.71.232.139
ere Document e -signed by Diane Heldt (diane@awpdv.org)
Signature Date: 2022-11-29 - 5:58:20 PM GMT - Time Source: server- IP address: 75.71.232.139
O Agreement completed.
2022-11-29 - 5:58:20 PM GMT
Powered by
Adobe
Acrobat Sign
Contract Form
New Contract ilequest
Ent"
nforntaton
Entity Name.
A WOMAN'S PLACE, INC
Entity ID*
00014162
Contract Name.
A WOMAN'S PLACE, INC (2023 SHELTER AGREEMENT)
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
6528
Contract Lead
APEGG
Contract Lead Email
apegg t'weldgov. com ; cobbx
xl kt'we ldgov. com
Parent Contract ID
Requires Board Approval
YES
Department Project
Contract Description*
A NEW AGREEMENT FOR 2023 FOR EMERGENCY SHELTER AND CASE MANAGEMENT SERVICES. TERM= JANUARY 2, 2023 -
DECEMEBR 31, 2023. REIMBURSEMENT NOT TO EXCEED 510,000.00
Contract Description 2
PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB: 12 X8;22.
Contract Type.
AGREEMENT
Amount *
$10,000.00
Renewable
NO
Automatic Renewal
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgov.co
m
Department Head Email
CM-HumanServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEYtWELDG
OV.COM
Requested BOCC Agenda
Date
12/28/2022
Due Date
12/24/2022
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Review Date*
11/01/2023.
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
11/30/2022
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
12/12/2022
Originator
APEGG
Contact Type
Committed Delivery Date
Contact Email
Finance Approver
CHERYL PATTELLI
Expiration Date*
12/29,/2023
Contact Phone 1
Purchasing Approved Date
Legal Counsel
MATTHEW CONROY
Contact Phone 2
Finance Approved Date Legal Counsel Approved Date
11/30 '2022 11130/2022
Tyler Ref It
AG 121222
Hello