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Home My WebLink About20221512.tiff3. GENERAL PROVISIONS A Fund Availability Financial obligations of Weld County, payable after the current fiscal year, are contingent upon funds for that purpose being appropnated, budgeted, and otherwise made available By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year B Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL " However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C R S 24-72-201, et seq , the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents The bidder is responsible for ensunng that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C RS 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data) If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA, and disclose those portions staff determines are not protected from disclosure Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential C Governmental Immunity No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq , as applicable now or hereafter amended D Independent Contractor The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract E Compliance with Law The successful bidder shall stnctly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices F Choice of Law Colorado law, and rules and regulations, established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void G No Third -Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be stnctly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract H Term The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until successful bidder's completion of the responsibilities descnbed in the Bid I Termination. County has the nght to terminate this Agreement, with or without cause, on thirty (30) days written notice Furthermore, this Agreement may be terminated at any time, without notice, upon a material breach of the terms of the Agreement B2200085 2 J Extension or Modification. Any amendments or modifications to this agreement shall be in wnting, signed by both parties K Subcontractors The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's pnor written consent, which may be withheld in County's sole discretion L Warranty The successful bidder shall provide a warranty to the County as arranged by the parties M Non -Assignment The successful bidder may not assign or transfer this Agreement, or any interest therein or claim thereunder, without the pnor wntten approval of County N Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, stnkes, war, flood, earthquakes, or Governmental actions O Non -Exclusive Agreement This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature P Employee Financial Interest/Conflict of Interest — C R S §§24-18-201 et seq and §24-50-507 The signatories to this Agreement agree that, to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement County has no interest and shall not acquire any interest, direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services, and the successful bidder shall not employ any person having such known interests Q Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the onginal intent of the parties R Board of County Commissioners of Meld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners S Insurance Insurance coverage must be maintained as required by law and as specified in the specifications and/or scope of work B2200085 3 BID SCHEDULE 2022 Carbide Cutting Bits (Picks) (B2200085) Item Number Description Unit Est Quantity Unit Pnce l Contract Bid 1 W6-G/20X2 Each 18,000 3.75- JIoSo, ao 2 W7 / 20X2 Each 5,000 439 a I, q5e. do 3 W8 / 22Z Each 4,000 S. inn 'n ki 0e. o a Total 1OO, [DM ® o DELIVERY DATE 1 +O 14 da.e cS4Li r elan (;ti3 YOUR BID IVIEETS OUR SPECS? YESA_NO BID SUBMITTAL INSTRUCTIONS Thi fdl owin`i mtest be completed ,and submitted with your bid on or before the .bid opening deadline of 10:00 AM on MAY 31;2022: 1) Completed pages 4 thru 8 of the Bid Specifications 2) W9, if applicable*. 3) Any future Addenda must be completed * A current W9 is required for new bidders. If you have previously worked with Weld County, only provide your W9 if there has been a change. Oailure to include ainy of the above items ,upoifeubmittal of your bits may result in your bid Qieirig incomplete and your bid being rejected B2200085 7 Form'': (Rey October 2018) Deparenenlorbs Treassry Internal anode SWOT Request for Taxpayer identification Number and Certification ® Go to YAM iris gov/FormW9 for instructions and the latest information Grve Form to the requester Do not send to the IRS co c m a 0 d e o`g a0 m N m 1 Name (as shown on yo.tr income tax return) Name is required on this line, do nal leave lfas Ire bland. 4 Rivers Holdings, LLC 2 BL9ineSS name/disregarded entity name, If different from above 4 Rivers Equipment, LLC 9 Check appropriate box for federal tax classification -of the person whcsa name is entered on fine 1 Check only one of the rotlpwing seven boxes ❑ InoNdgWrsolo proprietor or single -member LLC [!� united liability company l=itter the tax otaseification (C,C corporation, SrS corparaton, P. -Partnership) P Note Check the appropriate bozo the line ahem for the lax classification of the sxtyfe-membernwner Do not check LLC If tho LI.R rs classified as a singe,-moluear LLC that is disregarded from the owner unless the owner of the LLC is another LLC that Is not diaogarded from the owner for US federal tax purposes. Otherwise, a single -member LLC that is disregarded homthe ownershould cheer, the appropriate box for tha rex classification of as owner [] other (see Instructions)® ❑ C Corporation ❑ 5 Corperetlon ❑ Percnetsnlp ❑ Tn_odestaae 5 Address (number, street, and apt or soda no ) SeaInatn,cUons. 924 11th Street 6 city state, and ZIP coda Greeley, CO' 80631 7 List account riumber(s) hew (optigrial) 4 Exemptions (codes apply only to certain entities, not Individuals see tnstrOctione on pdge Exc-mpt payee code (if any) Exemption from FATCA reporting code (if any) fAnaain v ar.:ono mienzrcdavrvee the Us.) Requesters name and address (optional) Taxpayer -Identification Number (TiN) Enter your TIN in the appropnate box. i he TIN provided rust match the name given on line 1 to avoid backup withholding Fier indivtdualarthisIs generally yoursoaal secunty number (SSN) However, for a resident alien, onto proprietor, or dis•sgardeo entity, seethe instructions for Part i later- For other entities, it is yourampioyer identification number (EIN) If you do not have a number, see Now to get a TIN, later Note. if the account is in more than one nanse, see the instructions for line 1 Also see NlJrat Name and Number To Give the Requester for guidelines on whose number to enter Socrat sedurity number or Employer identification number 8 4 1 2 5 t) 1 2 2 Certification Under penalties of penury, i certify that 1 The number shown on this form is myt urroot taxpayer Identification nt,mber (or I am waiting for a number to be issued to me), and 2 1 am not subj kiid backup withholding because (a) I am exempt from backup withholding, or (b) i have not been nobfted by the internal Revenue Service ORS),that ram submit tar backup withholding as a result at a failure to report all interest or dividends, or (c) the IRS has notified me that I am no Iong•Tsub)ect to i ackbp withholding, and 3 1 am a U S crt7zen or other U S person (defined glow), and 4 The FATCA code(s) entered on this form (if troy) Indicating that t am exempt from FATCA reporting is correct Certifioahon instructions You must gross out item 2 above/ rfru have been notified by the IRS that you oro currentlysublect to backup withholding because you have tailed t4 report all lntGtest and dividends on your tax return For real est-ate transactions, item 2 does not apply For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than'interest and dividends, your are not required to sign the certification, but you must provide your correct TIN See the instructions fo- Part II, later Sign Here Signature of US person » general Instructions Section references are to the Internal Revenue Code unless otherwise noted Future developments For the West: infiormat(onabout developments retate,d to Form lAkd and its instrictions, u..ch as legislation enacted after they were publtshed,,go to wtyw Jrs gov/FormW9 Pumose of Form An individual or entit,(Form W-9 requester) who rs required to file an information retied whtf the IFS must obtain; your correct taxpayer identification number (TIN) Which may be your social secvnty number (SSN) individual taxpayer identification number ()TiN). adoption taxpayer identification number (ATIN), orempioyer identification number (EIN), to report on an Information retum ihedmount pard to you, orother amei.nl reportable on an information return Examples of rnformaton returns Include, but are not limited to, the following • Form 1099-INT (interest earned or paid) nate > 1-1-2022 • Farm 1099-DIV (dividends, Including those from stocks or mutual funds) + Farm 1099-MISC (venous types of income, prizes, awards or gross proceeds) • Form 1009-S (stock or mutual fund sales and certain other transactors by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and ihiro party network transactions) • Form 1098 (home mortgage interest), 1088-E (student loan intent), 1098-T (turban) • Form 1099.O (canceled debt) ■ Form i 099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U S person (including a resident alien), to provide your correct TIN it you do not return Font W-9 to the requester with a TIN, you might be sublet( to backup withholding See What Is backup wi,tiho'ding rater Cat No 10231x Form W-9 (Rev 10 2018) Contract Form l�tel Gontra►ct Retitle{ En - tnfvrmatio 4 RIVERS EQUIPMENT Contract Name* CARBIDE CUR I I INC BITS Contract Status CTB REVIEW Entity ID* g00033628 ❑ New Entity? Contract ID 6054 Contract Le JHOLBROOK Contract Lead Email JITolbrook@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* THE BID IN GENERAL CONSISTS OF SUPPLYING 15,000 WIRTGEN W-6G/20X2, 5,000 WIRTGEN W7 -20X2 AND 4,000 WIRTGEN' W8 222 CARBIDE CUTTING BITS (PICKS), TO BE USED ON OUR RECLAIMERS AND COLD PLANER. Contract Description 2 Comract Type CONTRACT Amount* $100,600.00 NO Automatic Renewal If this is a renewal enter m PUBLIC WORKS CM- PublicWorksgvveidgov.com Departmem Head Email CM-PublicWorks- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYA I I ORNEYOWELDG OV.COM Contract ID If this is part of a MtSA enter MSA Contract ID Requested BOCC Agenda Date* 06/29/2022 Due Date 06/25,/2022 Will a work session with BOCC be require NO Does Contract require Purchasing Dept. to be included? Note' the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase nct Date.+ Effective Date Review Date* 01 /09,,2023 Renewal Date Termination Notice Period Gate Expiration Date' 12,31/2023 Contact infer do nfcr Apprt t7repartment Head .CURT'5 HALL DH Approved Date 06:24/2022 !pl BQCC Signed Date BOCC Agenda Date 06/29<e2022 Originator JH©LBR©OK Contact Type Contact Email Finance Approver CHERYL PA ! ' ELL' Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 06,`271 2022 Tyler Ref # AG 062922 Legal Counsel BRUCE BARKER Legal Counsel Approved Date 06)27/2022 MEMORANDUM TO: Curtis Hall, Deputy Director of Public Works DATE: June 1, 2022 FROM: Joshua Holbrook, Pavement Management Supervisor SUBJECT: Carbide Cutting Bits (Pick), Bid No. B2200085 On May 31, 2022, three bids were opened for the Carbide Cutting bits supply. The three bids were submitted by 4 Rivers Equipment base out of Fort Collins, Wear Parts & Equipment based out of Aurora and Holzberg Communications based out of Totowa, New Jersey. Please see bid tab below: PRICE PRICE TOTAL VENDORS BIT #1 BIT #2 BIT #3 COST Qty. 15,000 Qty. 5,000 Qty.4,000 4 RIVERS EQUIPMENT $3.75/ea $4.39/ea $5.60/ea $100,600.00 125 JOHN DEERE DR FORT COLLINS CO 80524 WEAR PARTS & EQUIPMENT $4.16/ea $4.91/ea $6.16/ea $111,590.00 20100 E.35T" DRIVE AURORA CO 80011 HOLZBERG COMMUNICATIONS $6.50/ea $8.00/ea $10.10/ea $177,900.00 PO BOX 322 TOTOWA NJ 07511 The lowest bid submitted by 4 Rivers Equipment meets the bid requirements and is within the 2022 estimated budget for this contract; therefore, it is Public Works recommendation to award the bid to 4 Rivers Equipment for a total amount of $100,600.00 cc: Jay McDonald, Director of Public Works Mona Weidenkeller, Office Tech IV, Account payable/receivable Rose Everett, Weld County Purchasing Christie Peters, Weld County Purchasing 00/20 oo cya.a - 151 eei loco DATE OF BID: MAY 31, 2022 REQUEST FOR: CARBIDE CUTTING BITS (PICKS) DEPARTMENT: PUBLIC WORKS BID NO: #62200085 PRESENT DATE: JUNE 6, 2022 APPROVAL DATE: JUNE 20, 2022 VENDORS 4 RIVERS EQUIPMENT 125 JOHN DEERE DR FORT COLLINS CO 80524 WEAR PARTS & EQUIPMENT 20100 E.35T" DRIVE AURORA CO 80011 HOLZBERG COMMUNICATIONS PO BOX 322 TOTOWA NJ 07511 PRICE BIT #1 Qty. 15,000 $3.75/ea $4.16/ea $6.50/ea PUBLIC WORKS WILL REVIEW THE BIDS. PRICE BIT #2 Qty. 5,000 $4.39/ea WELD COUNTY PURCHASING 1150 O Street Room 107, Greeley, CO 80631 E -Mail: reverett(a�weldgov.com E-mail: cmpeters(a�weldgov.com Phone: (970) 400-4216, 4222 or 4223 Fax: (970) 336-7226 PRICE DELIVERY TOTAL BIT #3 COST Qty.4,000 $5.60/ea 7 to 14 days aro $100,600.00 $4.91 /ea $6.16/ea In Stock 3-4 days aro $8.00/ea. $10.10/ea 6/17/22 $111,590.00 $177,900.00 2022-1512 0to/0U CI OOK Hello