HomeMy WebLinkAbout20233601.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
MONDAY,DECEMBER 11,2023
The Board of County Commissioners of Weld County,Colorado,met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building,Greeley,Colorado,December 11,2023,at the hour of 9:00 a.m.
ROLL CALL:The meeting was called to order by the Chair and on roll call the following members
were present,constituting a quorum of the members thereof:
Commissioner Mike Freeman,Chair
Commissioner Perry L.Buck,Pro-Tem
Commissioner Scott K.James
Commissioner Kevin D.Ross
Commissioner Lori Saine
Also present:
County Attorney,Bruce Barker
Acting Clerk to the Board,Houstan Aragon
Chief Financial Officer,Cheryl Pattelli
1I MINUTES:There being no corrections to the Minutes of the Board of County Commissioners
meeting of November 27,2023,as printed,Commissioner Buck moved to approve.Commissioner James
seconded the motion and it carried unanimously.
L!}READ ORDINANCE BY AUDIO:Commissioner Ross moved to read Emergency Ordinance#260
by audio.The motion was seconded by Commissioner Buck,and it carried unanimously.
El AMENDMENTS TO AGENDA:There were no amendments to the agenda.
L I CONSENT AGENDA: Chair Freeman opened for public comment regarding Partial Vacation,
VAC23-0049,of Four-Lot Recorded Exemption,RECX17-0118,for Removal of Lot D for David Lucas
and Susan Colvin;however,there was no public testimony concerning this matter.Commissioner James
moved to approve the Consent Agenda,as printed.Commissioner Ross seconded the motion and it
carried unanimously.
F !WARRANTS:
1)GENERAL WARRANTS-DECEMBER 8,2023:Commissioner Ross moved to approve the General
Warrants,as printed.Commissioner Buck seconded the motion and it carried unanimously.
ItRI 2)COMMISSIONER WARRANTS(KEVIN D.ROSS)-DECEMBER 8,2023:Commissioner Buck
moved to approve the Warrant,as printed.Commissioner James seconded the motion,and upon a roll
call vote,the motion carried,four(4)to one(1)with Commissioner Ross recused.
1/ Minutes,Monday,December 11,2023 2023-3601
/11 Page 1 BC0016
E1 BIDS:
1)APPROVE BID#62300207,CUSTODIAL SERVICES FOR DEPARTMENT OF HUMAN SERVICES
(BUILDINGS A,B,AND C)-FACILITIES DEPARTMENT:Toby Taylor,Purchasing Department,stated
staff recommends selecting the lowest bidder who met specifications,Obands Janitorial Company,for a
total amount of$6,500.00,per month,and this contract can be renewed annually for three(3)additional.
years at the County's discretion.Commissioner Ross moved to approve said bid.The motion was
seconded by Commissioner James,and it carried unanimously.
2)PRESENT BID#B2300211,LEGAL NEWSPAPER SERVICE FOR 2024—CLERK TO THE
BOARD: Mr. Taylor stated two(2) bids were received and staff will make a recommendation on
December 27,2023.
Lt'�1 NEW BUSINESS:
1)CONSIDER CONTRACT FOR 2024 VICTIM ASSISTANCE AND LAW ENFORCEMENT(VALE)
GRANT FOR VICTIM WITNESS ASSISTANCE UNIT AND AUTHORIZE CHAIR TO SIGN
ELECTRONICALLY:Michael Rourke,19th Judicial District Attorney,alongside Karol Patch,stated this
contract allows the acceptance of funding,in the amount of$156,200.00,which is a five percent(5%)
increase over last year to help with the increase in expenditures,and confirmed there is no match required
by Weld County to accept the grant funds.He further stated the funding provides services by the Victim
Witness Assistance Unit advocates to the citizens of Weld County,and expressed his gratitude to
Ms.Patch for her efforts in securing these grant fund opportunities annually.Commissioner Buck echoed
the sentiments of Mr.Rourke,thanked Ms.Patch for her dedication concerning this matter,and further
moved to approve said contract and authorize the Chair to sign electronically.The motion was seconded
by Commissioner Ross,and it carried unanimously.
Rel
2)CONSIDER AGREEMENT FOR AMERICAN RESCUE PLAN ACT(ARPA)SUBRECIPIENT
FEDERAL RECOVERY FUNDS(EXHIBIT E),AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY:
Mr.Rourke explained these pass-through ARPA funds offer the 19th Judicial District Attorney's Office
the ability to draw down ten percent(10%)of monies to provide administrative services for the grant,
which is in the amount of$9,901.00. Commissioner Ross moved to approve said agreement and
authorize the Chair to sign. The motion, which was seconded by Commissioner Buck, carried
unanimously.
( ] 3) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT
NO.P3734507-K2D,INC.,DBA COLORADO PREMIUM FOODS:Brenda Dones,Assessor,stated this
is a business personal account that is a self-reported declaration,which is done annually,and she
explained the equipment reported is only that which is owned by the company and not those that are
leased.Ms.Dones indicated when K2D,Inc.,dba Colorado Premium Foods,filed their Personal Property
Declaration for tax year 2022,they listed all equipment they owned in addition to the equipment they
lease;however,that equipment was already reported by the leasing companies which resulted in a
double taxation and double assessment.She clarified this request for the tax abatement removes the
leased equipment from the Declaration, effectively changing the valuation from $7,022,047.00, to
$5,841,038.00,and reduces the taxes from$177,571.17,to$147,706.39,which results in a partial
abatement of$29,864.78.Commissioner Ross moved to approve,in-part,said petition.The motion,
which was seconded by Commissioner Buck,carried unanimously.
•
Minutes,Monday,December 11,2023 2023-3601
Page 2 BC0016
Al 4)CONSIDER CONTRACT ID#7647 AWARD LETTER FOR 2023 STATE CRIMINAL ALIEN
ASSISTANCE PROGRAM (SCAAP) GRANT AND AUTHORIZE CONTROLLER TO SUBMIT
ELECTRONICALLY:Sonja Kohlgraf,Sheriff's Office,stated Weld County has been awarded in the
amount of$204,740.00,which will be used to offset medical service expenses in the Jail.Commissioner
Ross moved to approve said award letter and authorize the Controller to submit electronically.The motion
was seconded by Commissioner Saine,and it carried unanimously.
NI 5)CONSIDER CONTRACT ID#7654 CONTRACT FOR 2024 VICTIM ASSISTANCE AND LAW
ENFORCEMENT(VALE)GRANT FOR LAW ENFORCEMENT VICTIM SERVICES,AND AUTHORIZE
CHAIR TO SIGN:Ms.Kohlgraf stated this contract is the result of Weld County being awarded grant
funds, in the amount of$39,930.00, which will be used to fund a portion of one (1) Full-Time
Equivalent(FTE)in the Victims Assistance Unit.Commissioner James moved to approve said contract
and authorize the Chair to sign. The motion was seconded by Commissioner Ross,and it carried
unanimously.
,g 6) CONSIDER CONTRACT ID #7665 AWARD LETTER AND INTERGOVERNMENTAL
AGREEMENT FOR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM FOR PURCHASE OF LICENSE PLATE READERS AND AUTHORIZE CHAIR TO SIGN
AND SUBMIT ELECTRONICALLY:Ms.Kohlgraf stated this agreement allows the acceptance of grant
funding,in the amount of$49,856.00,for the purchase of three(3)stationary license plate readers.
Commissioner Buck moved to approve said contract and authorize the Chair to sign.The motion was
seconded� by Commissioner James,and it carried unanimously.
El 7) CONSIDER CONTRACT ID #7637 LABORATORY SERVICES GROUP PURCHASING
AGREEMENT AND PARTICIPATION FORM (EXHIBITS E AND F) FOR REDUCED COSTS OF
CLINICAL LABORATORY SERVICES, AND AUTHORIZE CHAIR TO SIGN — COLORADO
COMMUNITY HEALTH NETWORK, AND LABORATORY CORPORATION OF AMERICA:
Jason Chessher, Director of the Department of Public Health and Environment, stated this is an
agreement between the County and Colorado Community Health Network,who acts as a purchasing
agent to provide reduced costs for laboratory testing with Laboratory Corporation of America(LabCorp).
He elaborated the steep discounts provided through this agreement results in a cost savings of fifty
percent(50%),that roughly equates to$20,000.00 annually.Commissioner Ross moved to approve said
agreement and form,and authorize the Chair to sign.The motion was seconded by Commissioner Buck,
and it carried unanimously.
I1 8) CONSIDER CONTRACT ID #7661 CHANGE ORDER #2 TO AGREEMENT FOR
CONSTRUCTION SERVICES FOR CHASE BUILDING (822 7TH ST, GREELEY) RENOVATION
PROJECT (BID#B2300107) AND AUTHORIZE CHAIR TO SIGN — TCC CORPORATION:
Curtis Naibauer,Deputy Director of the Facilities Department,explained after the contract for this project
was awarded,notice was provided from the Public Defender's Office of their intent to vacate their current
location on floor three(3),which allowed for the Probation Unit to occupy floors two(2)and three(3),
instead of floors two(2),six(6),and seven(7).He further explained,concurrently,the Child Support
Services(CSS)Division of the Department of Human Services needed additional space;therefore,
determinations were made to move them to floor six(6).As a result,he stated these changes required
altering the original design plans to accommodate CSS,in addition to minor change in the Information
Technology (IT) infrastructure and cooling, and to add floor three (3) as part of the renovation.
Commissioner Ross moved to approve said change order#2 and authorize the Chair to sign.The motion,
which was seconded by Commissioner Buck,carried unanimously.
Minutes,Monday,December 11,2023 2023-3601
Page 3 BC0016
9)CONSIDER CONTRACT ID#7657 INTERGOVERNMENTAL AGREEMENT FOR GRAVEL
ROAD MAINTENANCE AND SNOW REMOVAL,AND AUTHORIZE CHAIR TO SIGN-TOWN OF
SEVERANCE:Duane Naibauer,Interim Director of the Department of Public Works,stated the Town of
Severance has annexed a portion of County Road (CR) 90 and requested the County maintain
approximately one and a half(1.5)miles of CR 90 within their jurisdiction,in exchange for the Town of
Severance to maintain approximately one half(.5)mile on CR 19,between CRs 88 and 90;in addition to
approximately one(1)mile on CR 25,between CRs 72 to 74.Mr.Naibauer noted both entities also agree
to be responsible for other maintenance needs such as gravel resurfacing, road base, culvert
replacement, road sign placement and/or replacement, and staff recommends approval.
Commissioner Ross moved to approve said agreement and authorize the Chair to sign.Seconded by
Commissioner Buck,the motion carried unanimously.
RE 10)CONSIDER CONTRACT ID#7663 AMENDMENT TO PURCHASE OF PROFESSIONAL
SERVICES AGREEMENT FOR OIL AND GAS AUDITS AND EVALUATION SERVICES, AND
AUTHORIZE CHAIR TO SIGN-MARTINDALE CONSULTANTS,INC.:Cheryl Pattelli,Chief Financial
Officer,stated this amendment allows for the extension of oil and gas auditing services to ensure various
oil and gas companies are paying the proper amount of taxes.She explained any amount recovered by
the vendor,less fees,is placed into an escrow account to be distributed to all taxing entities throughout
Weld County,and staff recommends approval.Commissioner Saine moved to approve said amendment
and authorize the Chair to sign.The motion,which was seconded by Commissioner Buck,carried
unanimously.
LE 11)CONSIDER LOBBYING AGREEMENT AND AUTHORIZE CHAIR TO SIGN-COLORADO
LEGISLATIVE SERVICES,LLC,DBA COLORADO LEGISLATIVE STRATEGIES:Bruce Barker,County
Attorney,stated this is an annual agreement that the County has participated in for the past ten(10)
years,and indicated this reflects a three percent(3%)escalation in costs from last year, noted in
paragraph three(3).Commissioner James moved to approve said agreement and authorize the Chair to
sign.The motion was seconded by Commissioner Ross,and it carried unanimously.
IIN1 PLANNING:
1) CONSIDER FULL RELEASE OF WARRANTY COLLATERAL FOR CHANGE OF ZONE,
PUDZ16-0001, AND PLANNED UNIT DEVELOPMENT FINAL PLAN, PUDF16-0003 -GANDER
VALLEY FARMS,LTD.:Jazmyn Trujillo-Martinez,Department of Planning Services,requested the full
release of warranty collateral,in the amount of$50,954.05,procured in the form a Letter of Credit#90928,
issued by Advantage Bank.She further stated the applicant has fulfilled all requirements of the warranty
obligation period,which were inspected by staff and deemed satisfactory.Commissioner Ross moved to
approve said full release of warranty collateral.The motion was seconded by Commissioner Buck,and it
carried g unanimously.
RE 2)CONSIDER APPLICATION FOR SMALL BUSINESS INCENTIVE PROGRAM AND AUTHORIZE
RELEASE OF ECONOMIC DEVELOPMENT TRUST FUNDS(TIER I)-WHOLESOME MEATS AND
LOCKERS,LLC:Tom Parko,Director of the Department of Planning Services,stated this application is
for Wholesome Meats and Lockers,LLC,which went through the zoning permit process in 2022.He
stated this application is for complete and satisfies the requirements for a Tier I incentive,in the amount
of$12,451.80,and staff recommends approval.Commissioner Saine moved to approve said application
and authorize release of funds.The motion was seconded by Commissioner Ross.Chair Freeman
thanked Mr.Parko and commented on the incentive program.There being no further discussion,the
motion carried unanimously.
Minutes,Monday,December 11,2023 2023-3601
Page 4 BC0016
�':`i PUBLIC COMMENT:No public comment was offered.
RESOLUTIONS AND ORDINANCES:The Resolutions were presented and signed as listed on the
Consent Agenda.Emergency Ordinance#260 was approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.There being no further business,this meeting was adjourned at 9:22 a.m.
These Minutes were approved on the 27th day of December,2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
ATTEST: ���l'
�') `r��"�'� c Mike F man,Chair
Weld County Clerk to the Board ',J/-e
43677"
,—rry .Bu Pro-Tem
BlCjaitdikt—tdIA-Uji.,-' 1e‘
Deputy Clerk to the Board ( SZ., •Zk SED DATE OF APPROVAL
' James
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`r.`o ,,,s 7 D.Ross
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EXCUSED DATE'OF APPROVAL
Lori Saine
Minutes,Monday,December 11,2023 2023-3601
Page 5 BC0016
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