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Home My WebLink About20231080.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, APRIL 17, 2023 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, April 17, 2023, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Perry L. Buck, Pro-Tem Commissioner Scott K. James Commissioner Kevin D. Ross Commissioner Lori Saine Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Houstan Aragon Chief Financial Officer, Cheryl Pattelli MINUTES: Commissioner Ross moved to approve the Minutes of the Board of County Commissioners meeting of April 3, 2023, as printed. Commissioner Buck seconded the motion, and it carried unanimously. El AMENDMENTS TO AGENDA: There were no amendments to the agenda. EA CONSENT AGENDA: Chair Freeman allowed for public comment concerning 1) Partial Vacation, VAC23-0008, of Two -Lot Recorded Exemption, RECX17-0065, for Removal of Lot B — BTZ Land, LLC, and Donna Mast, 2) Partial Vacation, VAC23-0009, of Two -Lot Recorded Exemption, RECX17-0066, for Removal of Lot B — BTZ Land, LLC, and Donna Mast, 3) Partial Vacation, VAC23-0011, of Four -Lot Recorded Exemption, RECX15-0084, for Removal of Lot D — 3T, LLC, c/o Trevor Thiel, 4) Partial Vacation, VAC23-0020, of Four -Lot Corrected Recorded Exemption, RE -4882, for Removal of Lot D — William and Noblet Danks, and 5) Partial Vacation, VAC23-0021, of Four -Lot Recorded Exemption, RE -4883, for Removal of Lot D — William and Noblet Danks. Javier Marquez and Julie Luevano, surrounding property owners stated they would like to discuss Partial Vacation, VAC23-0008, of Two -Lot Recorded Exemption, RECX17-0065, for Removal of Lot B — BTZ Land, LLC, and Donna Mast, as they have an easement that runs along the edge of this parcel. Chair Freeman instructed the Board to pull this item out of the Consent Agenda, and to approve the consent agenda without Items #1-5. Commissioner Ross moved to approve the Consent Agenda, as amended. Commissioner Saine seconded the motion, and it carried unanimously. (Clerk's Note: Chair Freeman inadvertently called Items as #1 dash 5, and not items #1 and #2, and was stated to be New Business #4, when it is Planning Item #1. By the time these items were discussed, the individuals who wanted to discuss the matter had left the meeting.) Minutes, Monday, April 17, 2023 Page 1 2023-1080 BC0016 COMMISSIONER COORDINATOR REPORTS: Commissioner Ross reported he, Commissioner Saine, and eight (8) County staff members attended the Energy and Environment Summit in Garfield County. He stated it was an excellent and productive conference, and he learned many things about how the energy industry is impacting the Western Slope of Colorado, along with global solutions to those impacts made. Commissioner Saine added she was pleased to see 'cross pollination' between this summit and the Oil and Gas Energy Symposium, and looks forward to more collaboration between Weld and Garfield Counties. • WARRANTS: 1) GENERAL WARRANTS - APRIL 14, 2023: Commissioner James moved to approve the General Warrants, as printed. Commissioner Ross seconded the motion, and it carried unanimously. • BIDS: 1) APPROVE BID #B2300085, DEPARTMENT OF PUBLIC SAFETY COMMUNICATIONS EMERGENCY CALL CENTER EXPANSION DESIGN AND ENGINEERING SERVICES - FACILITIES DEPARTMENT: Carolyn Geisert, Purchasing Department, stated staff recommends selecting the lowest bidder who met specifications, Cairn Design, LLC, fora total amount of $26,680.00. Commissioner Ross moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. • 2) PRESENT BID #B2300095, PUBLIC RELATIONS FOR GOVERNMENT ISSUES AND LEGISLATIVE COMMUNICATIONS - ADMINISTRATIVE SERVICES: Ryan Rose, Director of Finance Administration, stated three (3) responses were received, however, one (1) of the entries was disqualified for late response and not having a signed bid submitted; therefore, the two (2) remaining bids will be considered and staff will make a recommendation on May 1, 2023. • NEW BUSINESS: 1) CONSIDER CONTRACT FOR ELECTRIC SERVICE AND GRANTING PERMANENT RIGHT-OF-WAY UTILITY EASEMENT FOR MISSILE SILO PARK AND AUTHORIZE CHAIR TO SIGN - BHATE ENVIRONMENTAL ASSOCIATES, INC., AND POUDRE VALLEY RURAL ELECTRIC ASSOCIATION, INC.: Toby Taylor, Director of the Facilities Department, stated the Army Corps of Engineers is tasked with the environmental cleanup of trichloroethylene from the Missile Silo Park, and they have sub -contracted the work to Bhate Environmental Associates, Inc. He explained the latest cleanup effort requires a separate power meter and conductors to be installed to their equipment, and as such, Bhate Environmental Associates, Inc., is requesting a utility easement so the electrical lines can be re-routed and/or buried. Mr. Taylor stated the contractor will pay all associated fees for establishing services, and the installation and billing costs for the electric service will be the sole responsibility of Bhate Environmental Associates, Inc. He requested the approval of the proposed documents for the electric service from Poudre Valley Rural Electrical Association, Inc. Commissioner James moved to approve said contract, grant said easement, and authorize the Chair to sign. The motion was seconded by Commissioner Buck, and it carried unanimously. • 2) CONSIDER CONTRACT ID #6820 AGREEMENT FOR PURCHASE OF CERTAIN PROPERTY FOR PUBLIC ROAD IMPROVEMENTS FOR RECONSTRUCTION OF BRIDGE 54/13A AND AUTHORIZE CHAIR TO SIGN ANY NECESSARY DOCUMENTS - CROISSANT FAMILY FARM, LLC: Elizabeth Relford, Deputy Director of the Department of Public Works, on behalf of Tiffane Johnson, Department of Public Works, stated this agreement is for Bridge 54/13A reconstruction. She stated the County will be acquiring 1.385 acres for the total cost of $118,800.00, in exchange for right-of-way, Minutes, Monday, April 17, 2023 Page 2 2023-1080 BC0016 permanent easements, temporary construction easement, existing improvements, and a signing incentive to commence construction immediately. Commissioner Ross moved to approve said agreement and authorize the Chair to sign any necessary documents. Seconded by Commissioner Buck, the motion carried unanimously. 3) CONSIDER APPOINTMENT TO GREELEY HOUSING AUTHORITY: Commissioner James moved to approve said appointment. The motion was seconded by Commissioner Saine, and it carried unanimously. (Clerk's Note: The agenda inadvertently listed this item of business as Greeley -Weld County Airport Authority, which was subsequently corrected.) PLANNING: 1) PARTIAL VACATION, VAC23-0021, OF FOUR -LOT RECORDED EXEMPTION, RE -4883, FOR REMOVAL OF LOT D - WILLIAM AND NOBLET DANKS: Kim Ogle, Department of Planning Services, stated a general description and location of this parcel. No public testimony was offered concerning this matter. Commissioner James moved to approve said partial vacation. The motion was seconded by Commissioner Ross, and it carried unanimously. PUBLIC COMMENT: There was no public comment offered. RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:11 a.m. These Minutes were approved on the 1st day of May, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditAm) ;(1 Weld County Clerk to the Board BY: eputy Clerk to the Board Mik eman, Chair erry L. Bu c , Pro-Tem Scot K. James Kevin D. Ross Lori S Minutes, Monday, April 17, 2023 Page 3 2023-1080 BC0016 ATTENDANCE LIST NAME - PLEASE PRINT LEGIBLY ADDRESS (CITY, STATE ZIP) EMAIL COUNTY OF RESIDENCE SPEAKING (Y/N)? 0,--, ,7‘,-, ‘4,,,z; /5.--b,,i,--___z----2_:O- 7=e..,.,-(-1---._ ,,I 4.4.-1 le E fir d. ID 74' 6 -mad, Coln kJ e.,1 0/ N " Judy, I la a lia 1a1D- ►-hea5 v A-ve-ll Ille_M-hriLk' Gma, r poi WO 1d Iv atblet `7 V; 11 ba,,,k5. 3bI5 CR-54 f< -iei ,R0x1/4/ i.VGAc'niS0eXX4,facyn Wiz 14 /Y Hello