HomeMy WebLinkAbout20233131.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF AGREEMENT FOR VACCINE STORAGE FOR
MOBILE PUBLIC HEALTH CLINIC (MPHC) PROGRAM AND AUTHORIZE CHAIR TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Agreement for Vaccine
Storage for the Mobile Public Health Clinic (MPHC) Program between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, commencing upon full execution of signatures, and ending June 30, 2025, with
further terms and conditions being as stated in said memorandum of agreement, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
agreement, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Agreement for Vaccine Storage for the Mobile
Public Health Clinic (MPHC) Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and the Colorado Department of Public Health and Environment,
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 23rd day of October, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: :„ t n J A4:4
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Weld County Clerk to the Board
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Deputy Clerk to the Board
APPRO JED A
ounty Att•rney
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Date of signature: t012
Mike Freeman, Chair
Perry L. Bu , Pro-Tem
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2023-3131
HL0056
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Vaccine Storage Support for CDPHE Mobile Vaccine Clinics
DEPARTMENT: PUBLIC HEALTH AND ENVIORNMENT DATE: October 3, 2023
PERSON REQUESTING: Jason Chessher, Executive Director
Shaun May, Clinical & Community Services Division Director
Brief description of the problem/issue:
For the Board's review and approval is a memorandum of agreement between the Colorado Department of
Public Health and Environment (CDPHE) and the Board of County Commissioners of Weld County for
the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE).
The purpose of this agreement is to support the CDPHE Mobile Public Heath Clinic (MPHC) program.
The MPHC program is a new initiative by CDPHE to deploy a limited number of mobile medical units
across the State to provide low and no -cost clinical services to Coloradoans of all ages. CDPHE is
specifically seeking agreements with LPHAs across Colorado to act as vaccine storage hubs to support
CDPHE-directed mobile vaccination events. WCDPHE recently purchased two vaccine storage units with
grant funding in part to assist CDPHE with vaccine storage.
Activities will be conducted by current staff; no additional FTE is being requested.
What options exist for the Board?
With the approval of the Board, this will allow the WCDPHE Immunization to support the CDPHE
MPHC program by providing a vaccine storage hub should it be requested. This will lessen the logistical
burden for CDPHE and will likely result in increased service provision for Weld County and other
counites in the Northern Colorado region.
If the Board declines approving this memorandum of agreement, the WCDPHE will not support the
CDPHE MPHC program and CDPHE will have to find other partners in our region for support. This could
result in a reduction of services provided in our county and region due to increased logistical burden
should CDPHE not secure a vaccine storage hub partner.
Recommendation: I recommend approval of this memorandum of agreement with CDPHE.
Support Recommendation Schedule
Place on BOCC Acxenda Work Session Other/Comments:
Perry L. Buck, Pro -Tern
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
Wy) Le inn fl
10/23
2023-3131
1-0050
Memorandum of Agreement
This Memorandum of Agreement ("Agreement") between the division of Disease Control and Public
Health Response (DCPHR), a part of the Colorado Department of Public Health and Environment (CDPHE),
and the Weld County Department of Public Health and Environment, collectively referred to herein as
the Parties, concerns the storage of state owned and managed vaccines used to support the mission of
the CDPHE Mobile Public Health Clinic Program in deploying vaccine clinics around the state.
Article 1 - Recitals
A. CDPHE is responsible for investigating and controlling the causes of epidemic and communicable
diseases affecting the public health, C.R.S. S 25-1.5-102(1)(a)(I), investigating and monitoring
the spread of disease that is considered part of an emergency epidemic, C.R.S. S 25.1.5-
102(1)(b)(I), and administering the state's immunization program, C.R.S. SS 25-4-901 et seq. and
25-4-2401 et seq. DCPHR performs these disease control and emergency response activities and
operates pursuant to applicable state and federal laws.
B. Weld County Department of Public Health and Environment is operated pursuant to the
applicable state and federal laws.
C. The Parties intend to work together to ensure that vaccines used by the CDPHE Mobile Public
Health Clinic Program to provide access to vaccines in communities across Colorado are
appropriately stored as needed pursuant to the terms and conditions of this Agreement.
Article 2 - Term of Agreement and Amendments
This Agreement will begin July 1, 2023 or upon final signature of all Parties, whichever is later, and
terminate on June 30, 2025 unless earlier terminated. This Agreement may be terminated by either Party
at any time; however, the terminating party shall provide written notice to the other party at least thirty
(60) days in advance of the effective date of termination unless there is a critical failure to perform. The
Agreement may be amended in writing at any time by the Parties.
Article 3 - Financial Considerations
Except where otherwise detailed in this Agreement, each Party is responsible for its own costs. Any
assistance provided by CDPHE under this Agreement is subject to the availability of appropriations. Any
and all financial assistance provided by CDPHE will be done pursuant to and in compliance with the State
of Colorado fiscal rules and procurement code (e.g., a separate written agreement that complies with
the state fiscal rules).
Article 4 - Scope of Agreement
A. This Agreement incorporates all of the agreements, covenants and understandings between the
Parties concerning the subject matter herein. No other agreement or understanding of the
Parties or their agents shall be valid or enforceable unless stated in this Agreement.
B. The Parties agree to comply with the terms and conditions which are set forth in this document,
as it may be amended from time to time, to the extent not inconsistent with, excluded or
modified by a specific provision of this Agreement.
Article 5 - Responsibilities
A. As a local public health agency (LPHA), the Weld County Department of Public Health and
Environment is enrolled in and in good standing with the federal Vaccines for Children (VFC)
program managed by DCPHR, and has the adequate storage space to store state-owned VFC, 317,
state -purchased and private vaccines overnight in an approved pharmaceutical -grade unit, up to
0acV-3131
seven days a week, continuously monitored by a digital data logger with a current certificate of
calibration. The Weld County Department of Public Health and Environment is responsible for
providing access to the facility at which the state-owned and managed vaccines are stored for
designated CDPHE staff to place and pick up the vaccine(s) on -demand. CDPHE may seek
assistance from LPHAs with storing state-owned and managed vaccines if:
a. A state -run mobile public health clinic will be administering immunizations in a
community that is more than 50 miles away from the centralized CDPHE storage facility
in Denver; or
b. A state -run mobile public health clinic is hosting a multi -day event, and it is more than
50 miles away from the centralized CDPHE storage facility in Denver.
B. The Weld County Department of Public Health and Environment will comply with all federal and
state vaccine storage and handling requirements based on the vaccine type, including all
requirements herein, their signed Colorado VFC Program Storage and Handling Agreement, and
their signed CDC Provider Agreement. These requirements include but are not limited to:
a. Store state-owned VFC, 317, state -purchased and private vaccines in refrigerator or
freezer units that meet or exceed the Colorado VFC Program minimum requirements.
Storage units only used for overflow, temporary, or day storage must also at minimum
meet the requirements.
b. The VFC400 digital data logger, supplied free -of -charge by the VFC Program, or the
LogTag TRED30-16R digital data logger, are required for use as the primary thermometer
to monitor temperatures in all refrigerators and freezers used to store state-owned VFC,
317, state -purchased, and private vaccines, including storage units used for overflow,
temporary or day storage. The LogTag TRED30-7R data logger may only be used as a
backup. All digital data loggers must meet VFC program requirements and have a current
calibration date and calibration certificate.
c. Review and record storage unit temperatures twice daily, once in the morning and once
at the end of the workday, induding documentation of the minimum and maximum
temperatures once daily. These temperature monitoring requirements are required for
all refrigerators and freezers used to store state-owned VFC, 317, state -purchased, and
private vaccines each day the facility is open for four or more consecutive hours.
C. The Weld County Department of Public Health and Environment will maintain a separate storage
space for all state-owned VFC, 317, state -purchased and private vaccines, to include the
following:
a. A completed inventory log will be received with any vaccines stored in the unit provided
by the DCPHR point of contact dropping off the vaccine. The facility contact will update
the inventory log during vaccine storage and return it to the DCPHR point of contact upon
pick up.
b. All state-owned VFC, 317, state -purchased and private vaccines will be stored in labeled
baskets with air ventilation separate from the facility's own VFC, 317 and private stock
vaccines. Staff dropping off vaccines will label each vaccine box with the appropriate
fund source (VFC, 317, and private).
C. The Weld County Department of Public Health and Environment will remain in good standing with
the Colorado VFC program. The [insert name of partner] will immediately report to DCPHR any
facility events that may inhibit their ability to store state-owned and managed vaccines, including
power outages, building closures, broken storage units, etc.
D. The Weld County Department of Public Health and Environment will report temperature
excursions and take immediate action to prevent vaccine spoilage due to out -of -range
temperatures in the vaccine refrigerator and freezer where state-owned and managed vaccines
are stored, including:
• Quarantine the state-owned vaccines and label them as "DO NOT USE."
If current temperatures are out of range, follow the emergency vaccine
management plan.
Report the excursion to the Colorado VFC program at cdphe vfc®state.co.us as
soon as the excursion is discovered.
Follow the VFC Storage and Handling Incident Response Checklist available on
the VFC program website at coloradovfc.com.
Keep vaccines quarantined unless or until instructed otherwise by the Colorado
VFC program.
E. CDPHE will provide as much advance notice as possible to [insert partner name] when vaccine
storage is needed. In cases of outbreak response or public health emergency, it is understood
that notification may be the same day to provide storage availability.
Article 6 - Communications Plan
Communication requesting usage of pharmaceutical -grade vaccine storage units for state-owned and
managed vaccines will come from the CDPHE Mobile Public Health Clinic Program Coordinators as far in
advance as possible, always within one business day of the scheduled clinic, except in the event of an
emergency. Facilities storing state-owned and managed vaccines will be provided with the:
• Inventory log detailing vaccine type and dose amount,
• Date and time of anticipated drop off,
• Date and time of anticipated pick up, and
• Clinic contact information.
Non -urgent questions can be sent to CDPHE's Mobile Public Health Clinic Program's general email
address: CDPHE MPHCP@state.co.us
Article 7 - Contact Information
Primary OEPR Contact
Secondary OEPR Contact
Primary IMM Contact
Secondary IMM Contact
Samantha Orozco
Cynthia Horn
Article 8 - General Provisions
A. Capacity to Enter Into Agreement
their email
their email
their email
their email
sorozco@weld.gov
chorn@weld.gov
their phone number
their phone number
their phone number
their phone number
970-400-2415
970-400-2433
The persons executing this Agreement on behalf of their respective entities hereby represent and warrant
that they have the right, power, legal capacity, and appropriate authority to enter into this Agreement
on behalf of the entity for which they sign.
B. Complete Agreement
This Agreement is the complete integration of all understandings between the Parties. No prior or
contemporaneous addition, deletion, or other amendment hereto shall have any force or effect unless
embodied in an agreement duly executed and approved.
C. Non -Discrimination
The Weld County Department of Public Health and Environment shall strictly comply with all applicable
state and federal laws, rules and regulations involving discrimination and unfair employment practices.
D. Insurance
The Weld County Department of Public Health and Environment is a "public entity" within the meaning
of the Colorado Governmental Immunity Act, S24-10-101, et seq., C.R.S. (the "GIA") and shall maintain
at all times during the term of this Agreement such liability insurance, by commercial policy or self-
insurance, as is necessary to meet its liabilities under the GIA.
E. Governmental Immunity
Notwithstanding any other provision to the contrary, no term or condition of this Agreement shall be
construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protection or other provisions of the Colorado Governmental Immunity Act, Section 24-10-101 et seq.,
CRS, as now or hereafter amended. The Parties understand and agree that liability for claims for injuries
to persons or property arising out of negligence of the State of Colorado, its departments, institutions,
agencies, boards, officials, employees and political subdivisions is controlled and limited by the
provisions of Section 24-10-101 et seq., CRS and the risk management statutes, Section 24-30-1501, et
seq., CRS as now or hereafter amended.
Approved on Behalf CDPHE:
Printed Name
Title Digitally signed by Lisa
Lisa McGovern McCleve.'
Date: 2023.11.08 14:36:58 -02'00'
Signature Date
Approved on Behalf of Board•of Weld County Commissioners
Weld County, olorado
ATTEST: ;t1
BY:
Deputy Cto the
Mike Freeman, Chair OCT 2 3 2023
t ct F
Entity Information
Entity Name *
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID*
@00001926
Contract Name *
CDPHE FY23-25 VACCINE STORAGE MOBILE VACCINE
CLINICS MOU
Contract Status
CTB REVIEW
Q New Entity?
Contract ID
7477
Contract Lead *
AGOMEZ
Contract Lead Email
agomez@weldgov.com;tg
eiser@weld.gov;Health-
Contracts@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description
CDPHE MEMORANDUM OF UNDERSTANDING TO ACT AS VACCINE STORAGE HUBS TO SUPPORT CDPHE MOBILE
PUBLIC HEALTH CLINICS
Contract Description 2
Contract Type*
AGREEMENT
Amount*
$0.00
Renewable *
NO
Automatic Renewal
NO
Grant
IGA
Department
HEALTH
Department Email
CM-Health@weldgov.com
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
Requested BOCC Agenda Due Date
Date* 10/14/2023
10/18/2023
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
07/01/2023
Review Date
05/01/2025
Termination Notice Period Committed Delivery Date
Contact Information
Contact Info
Renewal Date
Expiration Date"
06/30/2025
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JASON CHESSHER
DH Approved Date
10/16/2023
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
10/23/2023
Finance Approver
CHERYL PATTELLI
Legal Counsel
BRUCE BARKER
Finance Approved Date Legal Counsel Approved Date
10/16/2023 10/16/2023
Tyler Ref #
AG 102323
Originator
AGOMEZ
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